HomeMy WebLinkAboutLUIS I. REYES0City of Santa Ana
Clerk of the Council
AGREEMENT TERMINATION FORM
Please complete this form in its entirety when the attached agreement and all
amendments (if any) are no longer in effect.
Note: If your agreement is grant related, please ensure that all grant retention requirements
have been satisfied prior to signing the termination form.
Is the agreement(s) a permanent record? Yes No
Return form to the Clerk of the Council Office (M-30).
Call 647-1520 if you have any questions.
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City of Santa Ana
AU3 02 2021
Clerk of the Council
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September 14, 2020
Luis I. Reyes ("Speaker/Performer")
3454 Cogswell Road
El Monte, CA 91732
Re: Speaker/Performer Engagement Agreement.
Mr. Reyes:
N-2020-155
This letter represents your agreement with the City of Santa Ana ("City") as entered into on the above date for the
engagements described below:
Event Description: Author Book Presentation "Made in Mexico: Hollywood South of the Border". Author
Luis I. Reyes will present his book and do a Question and Answer (Q&A) upon conclusion of the
presentation. This is a virtual presentation via the Zoom platform, which will be hosted by a City Librarian.
Registration will be required of all participants (public event).
2. Date(s): Tuesday, September 15, 2020
3. Event Time(s): 3:OOPM to 4:45PM
4. Location: This is a virtual event. Santa Ana Main Library will be hosting virtually via the Zoom platform.
5. Compensation: $350.00 (payable by check within 30 calendar days of event); Speaker/Performer must
provide IRS form W-9 before payment can be made.
6. Equipment provided by City: None. The City is responsible for set-up, hosting the Zoom presentation, and
advertising.
Equipment provided by Speaker/Performer: all equipment necessary for presentation.
City Contact Person (for coordinating purposes only): Patty Lopez (714) 647-5325.
9. Independent Contractor: Speaker/Performer shall, during the entire term of this Agreement, be construed to
be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it
be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City
to exercise discretion or control over the professional manner in which Speaker/Performer performs the
services that are the subject matter of this Agreement; however, the services to be provided by
Speaker/Performer shall be provided in a manner consistent with all applicable standards and regulations.
Speaker/Performer shall pay all salaries and wages, employer's social security taxes, unemployment
Letter Agreement - Luis I. Reyes
Book Presentation "Made in Mexico: Hollywood South of the Border"
Page 2
insurance and similar taxes relating to employees and shall be responsible for all applicable withholding
taxes.
10. Indemnification: Speaker/Performer, its agents, or its employees (if applicable) agrees to and shall
indemnify, defend, and hold harmless the City, its officers, agents, employees, consultants, special counsel,
and representatives from and against all loss, expenses, or liability (including costs and attorney's fees)
arising from the negligence or willful misconduct of Speaker/Performer, its agents, or its employees.
It. Release: Speaker/Performer, its agents, and employees accept the Property and any City -provided equipment
used in connection with the performance in "as -is" condition, with all faults. Speaker/Performer, its agents,
and employees, fully release, waive and discharge forever any and all claims, demands, rights, and causes
of action of any kind or nature against, and covenant not to sue, City, its elected officials, officers, employees,
agents and volunteers, and all persons acting on behalf of, by, through or under each of them, under any
present or future laws, statutes, or regulations for any claim or event relating to the condition of the Property
or City -provided equipment.
12. The City shall have the right and royalty -free license to simulcast or produce and show a tape -delayed
broadcast of Speaker/Performer's presentation to the City community or general public, through webcast or
any other means. This license shall be non-exclusive and the copyright shall remain with the
Speaker/Performer. Copies of Speaker/Performer's presentation may be maintained by the City, and
Speaker/Performer consents to use of such recordings.
13. Speaker/Performer shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, age, national origin, ancestry, disability, or any other basis protected by applicable law in
connection with any activities related to this Agreement.
14. This Agreement shall in all respects shall be interpreted, enforced, and governed exclusively by and under
the Taws of the state of California. Both parties agree that Orange County, California, shall be the venue for
any action or proceeding that may be brought or arise out of, in connection with or by reason of this
Agreement.
15. This Agreement represents the complete and exclusive statement between the City and Speaker/Performer
regarding the subject matter herein and supersedes any and all other agreements, oral or written, between the
Speaker/Performer.
CITY OF SANTA ANA
KRISTG INE�RID-GE � �—
City Manager
Signatures continue on the next page
N-2020-155
Letter Agreement — Luis I. Reyes
Book Presentation "Made in Mexico: Hollywood South of the Border"
Page 3
ATTEST:
r -w•
DAISY GOMEZ
u j Clerk of the Council
RECOMMENDED FOR APPROVAL:
STERNB G
Library Executive Director
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:xotu - A. R
LAURA ROSSINI
Acting Chief Assistant City Attorney