HomeMy WebLinkAbout22A - PO FOR GAS JETTERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 6, 2020
TITLE:
AWARD A PURCHASE ORDER IN AN
AMOUNT NOT TO EXCEED $407,540
TO PLUMBERS DEPOT INC. FOR
ONE COMPRESSED NATURAL GAS
JETTER TRUCK
(SPECIFICATION NO. 20-120)
(NON -GENERAL FUND)
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 sl Reading
❑ Ordinance on 2od Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
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/s/ Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of a purchase order to Plumbers Depot Inc. for the
purchase of one compressed natural gas fetter truck, in the amount of $397,540, plus a contingency
of $10,000, for a total amount not to exceed $407,540, subject to non -substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency, Water Resources Division oversees and maintains the daily operations
of the water system and sanitary sewer system. The City's sanitary sewer system has
approximately 8,000 maintenance holes, 390 miles of sewer mains, and two lift stations. The sewer
system collects all sewage and transports it to the Orange County Sanitation District for treatment.
The Water Resources Division is in need of one jetter truck to replace an aging vehicle utilized
daily in the maintenance and repair of the sanitary sewer system. The existing vehicle is a model
year 2003 that has exceeded the Equipment Lifecycle Guidelines recommended by the City's Fleet
Services Division, who is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. Replacing this vehicle with a more reliable and
efficient vehicle is essential to ensure the continued delivery of high quality sanitary sewer services
to the customers in the City of Santa Ana.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts from any public
agency utilizing a competitive bid process. Sourcewell (formerly National Joint Powers Alliance),
awarded a contract to GapVax Inc., (Contract No. 122017-GPV) for procurement of sewer cleaning
and hydro -excavation equipment as a result of open competitive bidding on behalf of its members,
which includes government agencies. Plumbers Depot Inc., is the official and approved sole -source
provider of equipment, parts, and service for GapVax Inc., for all of Southern California. Utilizing
the contract awarded to GapVax Inc. allows the City to make purchases through February 20,
2022, and is in accordance with the City's existing Purchasing Guidelines.
22A-1
Award Purchase Order for a CNG Jetter Truck
October 6, 2020
Page 2
FISCAL IMPACT
Funds in the amount of $407,540 are budgeted in the Sanitary Sewer Service expense account
(No. 05617640-66400). Funds will be expended as follows:
Fiscal
Accounting
Fund
Accounting Unit,
Amount
Year
Unit -Account #
Description
Account Description
2020-21
05617640-66400
Sewer
Sanitary Sewer Service,
$407,540
Enterprise
Machinery & E ui ment
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director — Finance and Management
Services Agency
Submitted By: Nabil Saba, P.E., Executive Director— Public Works Agency
22A-2