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SANTA ANA FAMILY JUSTICE CENTER
/_ PARTNERSHIP AGREEMENT
N-2020-190
The Santa Ana Family Justice Center ("SAFJC") is a new public safety initiative launched by the
City of Santa Ana and Santa Ana Police Department. The SAFJC is designed to bring together a
multidisciplinary team of professionals in a collaborative effort to provide victims of domestic
abuse, sexual assault, human trafficking and elder abuse greater support and accessibility to
services and resources in one location. This collaborative effort will make the entire process of
reporting less intimidating and more efficient for everyone involved.
INTENT
The SAFJC plans to offer comprehensive legal and counseling services to vulnerable adults and
children. In the near future, the SAFJC will offer links to Juvenile, Family and Criminal courts,
as well as access to advocates and child protective services workers.
Working in a synergistic fashion, the partnership of professionals at the SAFJC seeks to reduce
incidents of domestic abuse, sexual assault, human trafficking and elder abuse in Santa Ana. The
pursuit ofjustice will be better served and the cycle of violence more easily broken by the increased
proficiency of police investigations and criminal prosecutions resulting from this initiative.
PURPOSE
This Partnership Agreement sets forth the basic terms under which Orange County Department of
Child Support Services ("Participating Partner") will voluntarily provide services to, and
participate in, the SAFJC, consistent with the goals and objectives stated herein and in the Family
Justice Center Operations Manual.
TERMS
A. CITY OBLIGATIONS.
The City agrees to provide the Participating Partner the following at no cost to the Participating
Partner, except as specifically provided herein:
1. Provide work office space on the Third Floor at the Santa Ana Police Department
("Premises") to Orange County Department of Child Support Services on an agreed upon
schedule. The Premises will include assigned work areas, use of office furniture,
telephones, computers, utilities and general office supplies.
2. Access to photocopy machine and fax machine for necessary and reasonable use.
3. Use of the Premises includes access to and use of the waiting room, interview room and a
reception area.
4. Access cards y to all Participating Partner staff for access to the Third Floor only.
5. Parking.
B. PARTICIPATING PARTNER OBLIGATIONS.
1. Participating Partner agrees to participate in an orientation prior to provision of services
at SAFJC.
2. Collaborate with SAFJC Director to provide services to victims of Domestic Violence,
Sexual Assault, Human Trafficking or Elder Abuse.
3. Assign Staff to work at the SAFJC facility on days and during hours agreed upon by the
parties to provide Victim Services.
4. Assign staff capable of delivering the full range of Services.
S. Make appropriate service referrals consistent with the mission of the SAFJC.
6. Collect and disperse statistical data pertinent to establishing SAJFC performance measures,
annual reports and service improvement initiatives.
7. Collaborate with SAFJC Director to develop and improve Standard Operating Procedures
for all co -located Agencies.
8. Attend and participate, to the extent possible, all appropriate administrative meetings as
scheduled by SAFJC Director or his/her designee.
9. Take reasonable care of the assigned office space, equipment and common areas.
10. Promptly report, in writing, any loss or damage in any of the areas at the Premises to the
SAFJC.
11. Abide by the rules and regulations set forth in the Operations Manual;
12. Indemnify and hold harmless the City, its officers, employees and agents, from and against
all liability, damages, expenses or costs of any kind arising from the negligence or
misconduct of the Participating Partner's personnel, employees, invitees, volunteers or
contractors.
13. Provide any necessary reasonable modifications and/or effective communication to
recipients of their services. The Participating Partner shall be responsible for compliance
with the Americans with Disabilities Act and California accessibility laws in the operation
of its service(s).
14. Participating Partner will be responsible only for the architectural barriers in their
workspace. The City will be responsible for any architectural barriers on the Third floor of
the SAFJC outside of the Participating Partner's work space; and
1 S. When necessary, provide interpreter services, to communicate with clients and pay a fair
share of any interpreter services Participating Partner uses that have been paid for by the
City. Participating Partner may, when available, avail itself of any of the free interpreter
services at the SAFJC.
OTHER PROVISIONS,
The parties further agree as follows:
1. This Agreement does not create any employment, tenancy or agency relationship between the
City and the Participating Partner or any of its officers, employees, volunteers, agents or
contractors.
2. The City may unilaterally terminate this Agreement upon 30 days written notice, or less time if
extraordinary circumstances exist requiring immediate termination of Participating Partner's
activities at the SAFJC.
3. Participating Partner may terminate this Agreement upon 30 days written notice to the City.
4. Upon termination of this Agreement, Participating Partner shall promptly surrender the
Premises, all access cards and shall surrender the Premises in a clean and tidy condition including
the removal of all of Participating Partner's items other than property owned by the City and the
Santa Ana Police Department.
5. Participating Partner shall repair or be liable for the costs of any damage caused to the SAFJC
by its personnel, employees, volunteers, agents or contractors.
6. Participating Partner shall obtain a Comprehensive General Liability (COL) Policy with limits
of $1 million dollars per occurrence and an aggregate limit of $2 million dollars. The City, its
officers and employees shall be named as additional insureds on the policy and a certificate
evidencing such coverage shall be provided prior to joining the SAFJC. The insurance carrier shall
be licensed in the State of California and have an A.M. Best rating of A.
7. Any licensed professional shall provide evidence of Professional Liability insurance with limits
of $1 million dollars;
8. Participating Partner shall, throughout the tern of this Agreement, maintain all necessary
licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Participating Partner shall notify the
City immediately and in writing of its inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
9. The City shall have the right to enter and inspect the Premises, and to change the assigned
Premises as it decors necessary with no less than 5 days notice to the Participating Partner.
10. This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
11. Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first
class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the
manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
To Participating Partner:
Orange County Department of Child Support Services
1015 North Main Street
Santa Ana, CA 92701
12. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages
to City in the event that such authority or power is not, in fact, held by the signatory or is
withdrawn.
The above stated conditions are understood and agreed upon by the undersigned.
IN WITNESS WHEREOF, the parties hereto have executed this AlTcement the date and year first
above written.
ATTEST:
Daisy Gomez
`Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
i
By. -
Tamara Bogosian
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
DAVI LENT[
Lief of Police
CITY OF SANTA ANA
Kristine Ridge
City Manager
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Francine Digitallysigned by
Francine R. Villareal
R. Villareal late:2020.10.05
09:17:17-07'00'
COUNTY OF ORANGE
Is CERTIFICATE OF SELF-INSURANCE
Office of Risk Management, 601 N. Ross Street, Santa Ana, CA 92701
Coverage: This is to certify that the County of Orange is self -insured for the following
coverage:
Type of Coverage Self -Insurance Limit
General Liability: Bodily Injury and Property Damage $1,000,000 per occurrence
$2,000,000 aggregate
Terms, Conditions and Special Items:
The provisions under General Liability, above, shall apply only with respect to claims arising out of the
negligent acts or omissions of the County of Orange, its officers, agents and employees or any other
person under its direction and control.
Cancellation:
Should any of the above described self -insured coverages be modified or cancelled before the
expiration date shown below, the County of Orange will provide 30 days written notice to the named
certificate holder.
Indemnified Parties:
City of Santa Ana, its officers and employees pursuant to the terms and conditions of the Santa Ana
Family Justice Center Partnership Agreement.
Certificate Holder
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana CA 92702-1988
ATTN: Clerk of the City Council
RE: On -Site Services
DATES: April 6, 2020 -Until Terminated
Certificate Effective Date: 04/06/20
Certificate Expiration Date: Until
Terminated
Manager, Risk Management
(714)285-5500
Date Certificate Issued: 03/12/20
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