HomeMy WebLinkAbout22A - PO FOR WASHER TRUCKREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 17, 2020
TITLE:
AWARD PURCHASE ORDER IN AN
AMOUNT NOT TO EXCEED $181,634
TO NATIONAL AUTO FLEET GROUP FOR
ONE FORD SUPER DUTY F550 PRESSURE
WASHER VACUUM TRUCK
(SPECIFICATION NO. 20-127)
(NON -GENERAL FUND)
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 sl Reading
❑ Ordinance on 2od Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
/s/ Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group for
the purchase of one Ford Super Duty F550 Pressure Washer System Vacuum truck, in the amount
of $171,634 plus a contingency of $10,000, for a total amount not to exceed $181,634, subject to
non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The City provides potable water to approximately 45,000 customers, which includes all of the City's
residents, businesses, and institutions. Each of these customers' water use is measured by a
meter, typically housed in a box or vault which is inspected and sometimes replaced when the
meter is not operating correctly or when manual reads are not able to take place.
The Public Works Agency, Water Resources Division oversees and maintains the daily operations
of the water system. Utilizing a pressure washer vacuum truck will assist Water Resources Division
staff in removing debris from meter boxes and vaults when inspecting, repairing, or replacing water
meters. The ability to perform this work in tight spaces that would typically not be safe or efficient
to carry out with manual tools will help staff avoid injuries and will expedite service calls. The
vehicle's debris storage capacity will reduce the amount of time spent transporting and disposing
of debris. In addition, this vehicle will complement the work being performed as part of the
Automated Metering Infrastructure project that is currently underway by allowing City staff to
prepare meter box and vault locations for the conversion to smart meters, and will facilitate project
schedule adherence.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts from any public
agency employing a competitive bid process for purchases. Sourcewell, formerly National Joint
Powers Alliance, awarded a contract to National Auto Fleet Group (Contract No. 120716-NAF) for
procurement of Cars, Trucks, Vans, SUVs, & Other Vehicles as a result of open competitive bidding
on behalf of its members, which includes government agencies. Staff recommends utilizing
22A-1
Award Purchase Order for Pressure Washer Vacuum Truck
November 17, 2020
Page 2
Sourcewell's agreement to authorize a one-time purchase and payment of purchase order to
National Auto Fleet Group for the purchase of one Ford Super Duty F550 Pressure Washer System
Vacuum truck, which is in line with the City's existing Purchasing Guidelines.
FISCAL IMPACT
Funds in the amount of $181,634 are budgeted and available in the Water Meter Services account
(No. 06017646-66400). Funds will be expended as follows:
Fiscal
Accounting
Fund
Accounting Unit,
Amount
Year
Unit -Account #
Description
Account Description
2020-21
06017646-66400
Water
Water Meter Services,
$181,634
Enterprise
Machinery & Equipment
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management
Services Agency
Submitted By: Nabil Saba, P.E., Executive Director— Public Works Agency
22A-2