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25E - WEST COAST ARBORIST
REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 17, 2020 TITLE: AWARD A CONTRACT TO WEST COAST ARBORIST, INC., FOR TREE MAINTENANCE SERVICES FOR AN EIGHTEEN MONTH TERM IN THE AMOUNT OF $3,028,650 WITH SIX ONE YEAR EXTENSIONS IN AN ANNUAL AMOUNT OF $2,019,100 FOR A TOTAL AMOUNT NOT TO EXCEED $15,143,250, FOR UP TO A SEVEN -AND -A- HALF -YEAR TERM (GENERAL FUND) /s/ Kristine Ridge CITY MANAGER CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2i1 Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER RECOMMENDED ACTION Authorize the City Manager to execute an agreement with West Coast Arborist, Inc. for tree maintenance services for an initial 18-month term beginning July 1, 2021, and expiring December 31, 2022, in an amount of $3,028,650, with provisions for six one-year extensions in an annual amount of $2,019,100, exercisable by the City Manager, for a total amount not to exceed $15,143,250 for the seven -and -a -half -year maximum term, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency is responsible for the maintenance of approximately 50,000 parkway and street median trees, with the primary goal of preserving the integrity and health of the Santa Ana Urban Forest. Street tree pruning services have been performed by contract for the past 25 years in partnership with City staff. West Coast Arborist, Inc. (WCA) is the current provider and has proven to reliably service the community's urban forest needs by pruning approximately 15,000 trees a year. WCA has also implemented an inventory system utilizing Global Positioning System (GPS) technology for all City street trees and prepared an inventory for the City's use. This GPS inventory has led to more efficient tree inspections and pruning, improved accuracy in record -keeping, and timely production of information relevant to service requests and liability claim investigations. Additionally, WCA provides arborist consulting services and routinely participates in City events by providing free trees and education to the public. The contract with WCA was approved in 2015 and expires on June 30, 2021. Santa Ana Municipal Code (SAMC) Section 2-807.d for Non -Bid Purchases allows contracts to be exempted from competitive bidding through an open market purchase when vendors have been awarded a similar type of purchase contract by another public agency after going through a competitive bidding process. The City of Rancho Cucamonga, California, utilized a competitive 25E-1 Agreement with West Coast Arborist, Inc. November 17, 2020 Page 2 bidding process to award a contract for Citywide Tree Maintenance Services to West Coast Arborist, Inc. in 2019 with specifications that met the City of Santa Ana's requirements (Exhibit 1). Staff recommends exercising the SAMC provision to award a contract to WCA utilizing the City of Rancho Cucamonga's contract to receive the same pricing for tree services (Exhibit 2). WCA is qualified, reputable, and has experience with contracts similar in type and size as demonstrated by their 200 municipal service contracts throughout California. They have sufficient staff, including arborists and tree trimming professionals, to maintain pruning schedules according to International Society of Arboriculture standards, as well as two local tree nurseries. They also have the ability to provide additional critical resources during emergencies such as wind or rainstorms, allowing the City to provide immediate assistance to the community. Tree pruning makes up approximately 70 percent of the total annual tree -related services in Santa Ana and the remaining 30 percent is composed of specialty services such as crew rentals for large tree removals and emergency response. In comparing tree -pruning contracts awarded to other cities in 2020 with the proposed WCA agreement, the contract amounts for the Cities of Oxnard, Irvine and Long Beach are higher for comparable pruning services. Exercising the City's SAMC Non -Bid process and utilizing the contract with the City of Rancho Cucamonga is the most beneficial option for the City of Santa Ana and will provide the best quality service at a minimum cost. The table below provides the contract amounts of comparable cities based on the average tree size for grid and light pruning of trees for 2020. Service Type Santa Ana Santa Ana Oxnard Irvine Long WCA WCA WCA WCA Beach (Current) (Proposed- (Jan (May 2020) Great Scott Rancho 2020) (April 2020) Cucamonga Jan 2020 Grid Prune Price per $63.00 $74.00 $82.00 $105.00 $148.25 tree ($598,500 ($703,000 ($770,000 ($997,500 ($1,408,375 (Annual trees pruned - Annually) Annually) Annually) Annually) Annually) 9,500 Light Prune Price per $37.00 $37.00 $58.00 $39.00 $41.00 tree ($92,500 ($112,500 ($145,00 ($262,400 ($102,500 (Annual trees pruned - Annually) Annually) Annually) Annually) Annually) 2,500 Total Annual Pruning $691,000 $815,500 $915,000 $1,260,000 $1,510,875 Cost FISCAL IMPACT Funding for this agreement will be budgeted in the future years beginning with FY 2021-22 in the following accounts: 25E-2 Agreement with West Coast Arborist, Inc. November 17, 2020 Page 3 FY 2021- FY 2022- FY 2023- FY 2024- Accounting Accounting 2022 2023 2024 2025 Unit Unit Fund 7/2021- 7/2022 - 7/2023 - 7/2024 - Account Account Description 6/2022 6/2023 6/2024 6/2025 Number Description (12 (12 (12 (12 MONTHS) MONTHS) MONTHS MONTHS 01117643- Public Works General $1,499,100 $1,499,100 $1,499,100 $1,499,100 62300 Street Trees Fund 02917635- Public Works General 62300 Median Fund $200,000 $200,000 $200,000 $200,000 Landscaping 01113250- Parks General $250,000 $250,000 $250,000 $250,000 62320 Maintenance Fund 07413250- Parks General $30,000 $30,000 $30,000 $30,000 62320 Civic Center Fund 01113220- Parks General $30,000 $30,000 $30,000 $30,000 62300 Zoo Fund 06717650- Public Works Enterprise SARTC $5,000 $5,000 $5,000 $5,000 62320 Operations Fund 02718133- CDA Downtown Enterprise $5,000 $5,000 $5,000 $5,000 62300 Enhancements Fund Total $2,019,100 $2,019,100 $2,019,100 $2,019,100 FY 2025- FY 2026- FY 2027- FY 2027- Accounting Accounting 2026 2027 2028 2028 Unit Unit Fund 7/2025 - 7/2026 - 7/2027- 7/2027- Account Account Description 6/2026 6/2027 6/2028 12/2027 Number Description (12 (12 (12 (6 MONTHS) MONTHS) MONTHS MONTHS 01117643- Public Works General $1,499,100 $1,499,100 $1,499,100 $749,550 62300 Street Trees Fund 02917635- Public Works General 62300 Median Fund $200,000 $200,000 $200,000 $100,000 Landscaping 01117630- Parks General $250,000 $250,000 $250,000 $125,000 62321 Maintenance Fund 07413250- Parks General $30,000 $30,000 $30,000 $15,000 62320 Civic Center Fund 01113220- Parks General $30,000 $30,000 $30,000 $15,000 62300 Zoo Fund 06717650- Public Works Enterprise 62320 SARTC Fund $5,000 $5,000 $5,000 $2,500 Operations 02718133- CDA Enterprise $5,000 $5,000 $5,000 $2,500 62300 Fund 25E-3 Agreement with West Coast Arborist, Inc. November 17, 2020 Page 4 Downtown Enhancements Total $2,019,100 $2,019,100 $2,019,100 $1,009,550 GRAND TOTAL AMOUNT - NOT TO EXCEED $15,143,25 0 Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management Services Agency Submitted By: Nabil Saba, P.E., Executive Director— Public Works Agency Exhibits: 1. City of Rancho Cucamonga Agreement 2. Agreement with West Coast Arborist, Inc. 25E-4 EXHIBIT 1 RANCHO CUCAMONGA CITY OF RANCHO CUCAMONGA PUBLIC WORKS SERVICES DEPARTMENT City of Rancho Cucamonga CONTRACT NUMBER Iq- Ip-k CONTRACT CITYWIDE TREE MAINTENANCE AWARD DATE: Wednesday, December 4, 2019 25E-5 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made and entered into this 41 day of December 2019, by and between the City of Rancho Cucamonga, a municipal corporation ("City") and West Coast Arborists, Inc., a Tree Service Contractor ("Contractor"). RECITALS A. City has heretofore issued its request for proposals to perform the following services: Citywide Tree Maintenance Services (RFP 19/20-007) ("the Project"). B. Contractor has submitted a proposal to perform the services described in Recital "A", above, necessary to complete the Project. C. City desires to engage Contractor to complete the Project in the manner set forth and more fully described herein. D. Contractor represents that it is fully qualified and licensed under the laws of the State of California to perform the services contemplated by this Agreement in a good and professional manner. AGREEMENT NOW, THEREFORE, in consideration of performance by the parties of the mutual promises, covenants, and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. 1.1 Scope and Level of Services. Subject to the terms and conditions set forth in this Agreement, City hereby engages Contractor to perform all services described in Recitals "A" and "B" above, including, but not limited to pruning, removals, stump grinding, planting, staking, pest control, fertilizing, watering, emergency response, arborist services, inventory and banner hanging work; all as more fully set forth in RFP 19/20-007, attached hereto as Exhibit A Contractor's proposal, dated July 23, 2019, attached hereto as Exhibit B, and Unit Costs attached hereto as Exhibit C, hereinafter entitled "Scope of Work", and incorporated by reference herein. The nature, scope, and level of the services required to be performed by Contractor are set forth in the Scope of Work and are referred to herein as "the Services." In the event of any inconsistencies between the Scope of Work and this Agreement, the terms and provisions of this Agreement shall control. 1.2 Revisions to Scope of Work. Upon request of the City the Contractor will promptly meet with City staff to discuss any revisions to the Project desired by tbe�City. Contractor agrees that the Scope of Work may be amended based upon said meetings,, by �iYens nlnt6als PSA without professional liability insurance (contractor) Page I Last Revised: 05122114 25E-6 amendment to this Agreement, the parties may agree on a revision or revisions to Contractor's compensation based thereon. A revision pursuant to this Section that does not increase the total cost payable to Contractor by more than ten percent (10%) of the total compensation specified in Section 3, may be approved in writing by City's Manager without amendment. 1.3 Time for Performance. Contractor shall perform all services under this Agreement in a timely, regular basis consistent with industry standards for professional skill and care, and in accordance with any schedule of performance set forth in the Scope of Work, or as set forth in a "Schedule of Performance", if such Schedule is attached hereto as Exhibit "N/A". 1.4 Standard of Care. As a material inducement to City to enter into this Agreement, Contractor hereby represents that it has the experience necessary to undertake the services to be provided. In light of such status and experience, Contractor hereby covenants that it shall follow the customary professional standards in performing the Services. 1.5 Familiarity with Services. By executing this Agreement, Contractor represents that, to the extent required by the standard of practice, Contractor (a) has investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. Contractor represents that Contractor, to the extent required by the standard of practice, has investigated any areas of work, as applicable, and is reasonably acquainted with the conditions therein. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of services, Contractor shall immediately inform City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City Representative. 2. Term of Agreement. The term of this Agreement shall become effective as of the date of the mutual execution by way of both party's signature (the "Effective Date") through June 30, 2021. No work shall be conducted; service or goods will not be provided until this Agreement has been executed and requirements have been fulfilled. Parties to this Agreement shall have the option to renew in one (1) year increments to a total of six (6) additional years, unless sooner terminated as provided in Section 14 herein. Prior to entering into an agreement for an annual extension the Contractor may request a Cost of living Increase in an amount not to exceed the increase in the December index of the Consumer Price Index All Urban Consumers for the Riverside -San Bernardino -Ontario, California area published by the U.S. Department of Labor, Bureau of Labor Statistics. Options to renew are contingent upon the City Manager's approval, subject to pricing review, and in accordance to all Terms and Conditions stated herein unless otherwise provided in writing by the City. 3. Compensation. 3.1 Compensation. City shall compensate Contractor as set forth in(Exhibit C, provided, however, that full, total and complete amount payable to Contractor shall not Va - mi PSA without professional liability insurance (contractor) Page 11 La l Revised: 05122114 25E-7 exceed $600,000 (Six Hundred Thousand Dollars) for services January 1, 2020 through June 30, 2020 and $1,200,000 (One Million, Two Hundred Thousand Dollars) for services July 1, 2020 through June 30, 2021, including all out of pocket expenses, unless additional compensation is approved by the City Manager or City Council. City shall not withhold any federal, state or other taxes, or other deductions. However, City shall withhold not more than ten percent (10%) of any invoice amount pending receipt of any deliverables reflected in such invoice. Under no circumstance shall Contractor be entitled to compensation for services not yet satisfactorily performed. The parties further agree that compensation may be adjusted in accordance with Section 1.2 to reflect subsequent changes to the Scope of Services. City shall compensate Contractor for any authorized extra services as set forth in Exhibit C. 4. Method of Payment. 4.1 Invoices. Contractor shall submit to City monthly invoices for the Services performed pursuant to this Agreement. The invoices shall describe in detail the Services rendered during the period and shall separately describe any authorized extra services. Any invoice claiming compensation for extra services shall include appropriate documentation of prior authorization of such services. All invoices shall be remitted to the City of Rancho Cucamonga, California. 4.2 City shall review such invoices and notify Contractor in writing within ten (10) business days of any disputed amounts. 4.3 City shall pay all undisputed portions of the invoice within thirty (30) calendar days after receipt of the invoice up to the not -to -exceed amounts set forth in Section 3. 4.4 All records, invoices, time cards, cost control sheets and other records maintained by Contractor relating to services hereunder shall be available for review and audit by the City. 5. Representatives. 5.1 City Representative. For the purposes of this Agreement, the contract administrator and City representative shall be Lucas Mitchell, Maintenance Supervisor, or such other person as designated in writing by the City ("City Representative"). It shall be Contractor's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and Contractor shall refer any decisions that must be made by City to the City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative. 5.2 Contractor Representative. For the purposes of this Agreement, trick Mahoney, President, is hereby designated as the principal and representative of Conti for PSA withaut professional liability insurance (contractor) Last Revised: 05122114 Pendo nar: Page 3 25E-8 authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith ("Contractor's Representative'). It is expressly understood that the experience, knowledge, capability and reputation of the Contractor's Representative were a substantial inducement for City to enter into this Agreement. Therefore, the Contractor's Representative shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. Contractor may not change the Responsible Principal without the prior written approval of City. 6. Contractor's Personnel. 6.1 All Services shall be performed by Contractor or under Contractor's direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by State and local law to perform such Services, including, without limitation, a City business license as required by the City's Municipal Code. 6.2 Contractor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services and compliance with the standard of care set forth in Section 1.4. 6.3 Contractor shall be responsible for payment of all employees' and subcontractors' wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 6.4 Contractor shall indemnify, defend and hold harmless City and its elected officials, officers and employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs and expenses of any nature to the extent arising from Contractor's violations of personnel practices and/or any violation of the California Labor Code. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Ownership of Work Product. 7.1 Ownership. All documents, ideas, concepts, electronic files, drawings, photographs and any and all other writings, including drafts thereof, prepared, created or provided by Contractor in the course of performing the Services, including any and all intellectual and proprietary rights arising from the creation of the same (collectively, "Work Product"), are considered to be "works made for hire" for the benefit of the City. Upon p ment being made, and provided Contractor is not in breach of this Agreement, all Work Prod c shall �J Ven or n tals PSA without pmfessional liability insurance (contractor) Page 4 Last Revised: 05122114 25E-9 be and remain the property of City without restriction or limitation upon its use or dissemination by City. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by Contractor under this Agreement shall, upon request, be made available to City. None of the Work Product shall be the subject of any common law or statutory copyright or copyright application by Contractor. In the event of the return of any of the Work Product to Contractor or its representative, Contractor shall be responsible for its safe return to City. Under no circumstances shall Contractor fail to deliver any draft or final designs, plans, drawings, reports or specifications to City upon written demand by City for their delivery, notwithstanding any disputes between Contractor and City concerning payment, performance of the contract, or otherwise. This covenant shall survive the termination of this Agreement. City's reuse of the Work Product for any purpose other than the Project, shall be at City's sole risk. 7.2. Assignment of Intellectual Property Interests: Upon execution of this Agreement and to the extent not otherwise conveyed to City by Section 7.1, above, the Contractor shall be deemed to grant and assign to City , and shall require all of its subcontractors to assign to City , all ownership rights, and all common law and statutory copyrights, trademarks, and other intellectual and proprietary property rights relating to the Work Product and the Project itself, and Contractor shall disclaim and retain no rights whatsoever as to any of the Work Product, to the maximum extent permitted by law. City shall be entitled to utilize the Work Product for any and all purposes, including but not limited to constructing, using, maintaining, altering, adding to, restoring, rebuilding and publicizing the Project or any aspect of the Project. 7.3 Title to Intellectual Properv. Contractor warrants and represents that it has secured all necessary licenses, consents or approvals to use any instrumentality, thing or component as to which any intellectual property right exists, including computer software, used in the rendering of the Services and the production of the Work Product and/or materials produced under this Agreement, and that City has full legal title to and the right to reproduce any of the Work Product. Contractor shall defend, indemnify and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials, harmless from any loss, claim or liability in any way related to a claim that City's use is violating federal, state or local laws, or any contractual provisions, relating to trade names, licenses, franchises, patents or other means of protecting intellectual property rights and/or interests in products or inventions. Contractor shall bear all costs arising from the use of patented, copyrighted, trade secret or trademarked documents, materials, software, equipment, devices or processes used or incorporated in the Services and materials produced under this Agreement. In the event City's use of any of the Work Product is held to constitute an infringement and any use thereof is enjoined, Contractor, at its expense, shall: (a) secure for City the right to continue using the Work Product by suspension of any injunction or by procuring a license or licenses for City; or (b) modify the Work Product so that it becomes non- infringing. This covenant shall survive the termination of this Agreement. 8. Status as Independent Contractor. Contractor is, and shall at all as to City, a wholly independent contractor. Contractor shall have no power to in PSA without professional liability insurance (contractor) Last Revised: 05122114 Page 5 25E-10 obligation, or liability on behalf of City or otherwise act as an agent of City. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its officers, agents or employees are in any manner employees of City. Contractor shall pay all required taxes on amounts paid to Contractor under this Agreement, and to defend, indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees 9. Confidentiality. Contractor may have access to financial, accounting, statistical, and personnel data of individuals and City employees. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are confidential and shall not be disclosed by Contractor without prior written authorization by City. City shall grant such authorization if applicable law requires disclosure. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this Section shall survive the termination of this Agreement. This provision shall not apply to information in whatever form that is in the public domain, nor shall it restrict the Contractor from giving notices required by law or complying with an order to provide information or data when such an order is issued by a court, administrative agency or other legitimate authority, or if disclosure is otherwise permitted by law and reasonably necessary for the Contractor to defend itself from any legal action or claim. 10. Conflict of Interest. 10.1 Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services. Contractor shall not accept any employment or representation during the term of this Agreement which is or may likely make Contractor "financially interested" (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Contractor has been retained. 10.2 Contractor further represents that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Contractor, to solicit or obtain this Agreement. Contractor has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Contractor, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Contractor hereunder the full amount or value of any such fee, commission, percentage or gift. PSA without professional liability insurance (contractor) Last Revised: 05122/14 L�N \ d Idals oge 6 25E-11 10.3 Contractor has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Contractor, and that if any such interest comes to the knowledge of Contractor at any time during the term of this Agreement, Contractor shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws as described in subsection 10.1. 11. Indemnification. 11.1 To the maximum extent permitted by law, the Contractor shall defend, indemnify and hold the City, and its elected officials, officers, employees, servants, volunteers, and agents serving as independent contractors in the role of City officials, (collectively, "Indemnitees"),free and harmless with respect to any and all damages, liabilities, losses, reasonable defense costs or expenses (collectively, "Claims"), including but not limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to the acts, omissions, activities or operations of Contractor or any of its officers, employees, subcontractors, Contractors, or agents in the performance of this Agreement. Contractor shall defend Indemnitees in any action or actions filed in connection with any such Claims with counsel of City's choice, and shall pay all costs and expenses, including actual attorney's fees and experts' costs incurred in connection with such defense. The indemnification obligation herein shall not in any way be limited by the insurance obligations contained in this Agreement provided, however, that the Contractor shall have no obligation to indemnify for Claims arising out of the sole negligence or willful misconduct of any of the Indemnitees. 11.2 Nonwaiver of Rights. Indemnitees do not, and shall not, waive any rights that they may possess against Contractor because of the acceptance by City, or the deposit with City, of any insurance policy or certificate required pursuant to this Agreement. 11.3 Waiver of Right of Subrogation. Except as otherwise expressly provided in this Agreement, Contractor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Contractor. 11.4 Survival. The provisions of this Section 11 shall survive the termination of the Agreement and are in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against Contractor shall be conclusive in favor of the Indemnitee's right to recover under this indemnity provision. 12. Insurance. read. ni8als PSA without pmfenional liability insurance (wntractor) Page 7 Last Revised: 05122114 25E-12 12.1 Liability Insurance. Contractor shall procure and maintain in full force and effect for the duration of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services hereunder by Contractor, and/or its agents, representatives, employees or subcontractors. 12.2 Minimum Scone of Insurance. Unless otherwise approved by City, coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1 (any auto). (3) Worker's Compensation insurance as required by the State of California, and Employer's Liability Insurance. 12.3 Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) Commercial General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. Commercial General Liability Insurance or other form with a general aggregate limit shall apply separately to this Agreement or the general limit shall be twice the required occurrence limit. (2) Automobile Liability: $2,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident and in the aggregate for bodily injury or disease and Workers' Compensation Insurance in the amount required by law. (4) The Insurance obligations under this Agreement shall be the greater of (i) the Insurance coverages and limits carved by the Contractor; or (ii) the minimum Insurance coverages and limits shown in this Agreement. Any insurance proceeds in excess of the specified limits and coverage required which are applicable to a given loss, shall be available to the City. No representation is made that the minimum Insurance requirements of this Agreement are sufficient to cover the obligations of the Contractor under this agreement. PS4 without professional liability insurance (contractor) Last Revised: 0522114 25E-13 12.4 Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City and shall not reduce the limits of coverage. City reserves the right to obtain a full certified copy of any required insurance policy and endorsements. 12.5 Other Insurance Provisions. (1) The commercial general liability and automobile liability policies are to contain the following provisions on a separate additionally insured endorsement naming the City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials, as additional insureds as respects: liability arising out of activities performed by or on behalf of Contractor; products and completed operations of Contractor; premises owned, occupied or used by Contractor; and/or automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no limitations on the scope of protection afforded to City, its officers, officials, emolovees, designated volunteers or agents serving as independent contractors in the role of City officials which are not also limitations applicable to the named insured, (2) For any claims related to this Agreement, Contractor's insurance coverage shall be primary insurance as respects City, its officers, officials, employees, designated volunteers and agents serving as independent contractors in the role of City officials. Any insurance or self-insurance maintained by City, its officers, officials, employees, designated volunteers or agents serving as independent contractors in the role of City officials shall be in excess of Contractor's insurance and shall not contribute with it. (3) Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (4) Contractor shall provide immediate written notice if (1) any of the required insurance policies is temvnated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self - insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Contractor shall forthwith obtain and submit proof of substitute insurance. Should Contractor fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Contractor's sole cost and expense. isrtdorrniliala PSA without professional liability insurance (contractor) p, q Last Revised- 05122114 25E-14 (5) Each insurance policy required by this clause shall expressly waive the insurer's right of subrogation against City, its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of City officials. (6) Each policy shall be issued by an insurance company approved in writing by City, which is admitted and licensed to do business in the State of California and which is rated ANU or better according to the most recent A.M. Best Co. Rating Guide. (7) Each policy shall specify that any failure to comply with reporting or other provisions of the required policy, including breaches of warranty, shall not affect the coverage required to be provided. (8) Each policy shall specify that any and all costs of adjusting and/or defending any claim against any insured, including court costs and attorneys' fees, shall be paid in addition to and shall not deplete any policy limits. (9) Contractor shall provide any and all other insurance, endorsements, or exclusions as required by the City in any request for proposals applicable to this Agreement. 12.6 Evidence of coverts. Prior to commencing performance under this Agreement, the Contractor shall furnish the City with certificates and original endorsements, or copies of each required policy, effecting and evidencing the insurance coverage required by this Agreement including (1) Additional Insured Endorsement(s), (2) Worker's Compensation waiver of subrogation endorsement, and (3) General liability declarations or endorsement page listing all policy endorsements. The endorsements shall be signed by a person authorized by the insurer(s) to bind coverage on its behalf. All endorsements or policies shall be received and approved by the City before Contractor commences performance. If performance of this Agreement shall extend beyond one year, Contractor shall provide City with the required policies or endorsements evidencing renewal of the required policies of insurance prior to the expiration of any required policies of insurance. 12.7 Contractor agrees to include in all contracts with all subcontractors performing work pursuant to this Agreement, the same requirements and provisions of this Agreement including the indemnity and insurance requirements to the extent they apply to the scope of any such subcontractor's work. Contractor shall require its subcontractors to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City pursuant to this Agreement, and to require each of its subcontractors to include these same provisions in its contract with any sub -subcontractor. 13. Cooperation. In the event any claim or action is brought against City elating to Contractor's performance or services rendered under this Agreement, Contractor sT4.4 PSd without professional liability insurance (contractor) Last Revised: 05122114 Page 10 25E-15 any reasonable assistance and cooperation that City might require. City shall compensate Contractor for any litigation support services in an amount to be agreed upon by the parties. 14. Termination. City shall have the right to terminate this Agreement at any time for any or no reason on not less than ten (10) days prior written notice to Contractor. In the event City exercises its right to terminate this Agreement, City shall pay Contractor for any services satisfactorily rendered prior to the effective date of the termination, provided Contractor is not then in breach of this Agreement. Contractor shall have no other claim against City by reason of such termination, including any claim for compensation. City may terminate for cause following a default remaining uncured more than five (5) business days after service of a notice to cure on the breaching party. Contractor may terminate this Agreement for cause upon giving the City D ten (10) business days prior written notice for any of the following: (1) uncured breach by the City of any material term of this Agreement, including but not limited to Payment Terms; (2) material changes in the conditions under which this Agreement was entered into, coupled with the failure of the parties to reach accord on the fees and charges for any Additional Services required because of such changes. 15. Notices. Any notices, bills, invoices, or reports authorized or required by this Agreement shall be in writing and shall be deemed received on (a) the day of delivery if delivered by hand or overnight courier service during Contractor's and City's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses set forth in this Section, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this Section. All notices shall be addressed as follows: If to City: William Wittkopf City of Rancho Cucamonga Public Works Services Department 8794 Lion Street Rancho Cucamonga, CA 91730 If to Contractor: Patrick Mahoney, President West Coast Arborists, Inc. 2200 East Via Burton Street Anaheim, CA 92806 16. Non -Discrimination and Equal Employment Opportunity. In the performance of this Agreement, Contractor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. Contractor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to t race, - )! Jl_\ Ven or Initials PSA withoul professional liability insurance (contractor) Lost Revised: 05122114 Page I I 25E-16 color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 17. Assignment and Subcontracting. Contractor shall not assign or transfer any interest in this Agreement or subcontract the performance of any of Contractor's obligations hereunder without City's prior written consent. Except as provided herein, any attempt by Contractor to so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect. 18. Compliance with Laws. Contractor shall comply with all applicable federal, state and local laws, ordinances, codes and regulations in force at the time Contractor performs the Services. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and compliance with other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. The applicable prevailing wage rate determinations can be found at http://www.dir.ca.Lov/dlsr/DPreWa�,cDetermination.htm Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services, available to interested parties upon request, and shall post copies at the Contractor's principal place of business and at the Project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs of experts. 21. Exhibits; Precedence. All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. Venda dtuils \� PSA without professional liability insurance (contractor) Pag 11 Last Revised.: 05121114 25E-17 22. Applicable Law and Venue. The validity, interpretation, and performance of this Agreement shall be controlled by and construed under the laws of the State of California. Venue for any action relating to this Agreement shall be in the San Bernardino County Superior Court. 23. Construction. In the event of any asserted ambiguity in, or dispute regarding the interpretation of any matter herein, the interpretation of this Agreement shall not be resolved by any rules of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the party who drafted the Agreement or who drafted that portion of the Agreement. 24. Entire Agreement. This Agreement consists of this document, and any other documents, attachments and/or exhibits referenced herein and attached hereto, each of which is incorporated herein by such reference, and the same represents the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. IN WITNESS WHEREOF, the parties, through their respective authorized representatives, have executed this Agreement as of the date first written above. Contractor Name: West Coast By: (e /,z Name Date Patrick Mahoney, President Title (two signatures required if corporation) City of Rancho Cucamonga e /Date' �Af- Titer PSA withoutprofessional liability insurance (contractor) Page 13 Last Revised: 05/22114 2 5 E -18 ATTACHMENTS • Attachment A — Sample Additional Insured Endorsement, Ongoing Operations • Attachment B — Sample Additional Insured Endorsement, Completed Operations • Attachment C — Sample Waiver of Subrogation PSA withoutprofessional liability insurance (contractor) Last Revised: 05122114 [e aitlals Page 14 25E-19 Attachment A — Sample Additional Insured Endorsement, Ongoing Operations POLICY NUMBER:— COMMERCIAL GENERAL LIABILITY CO 201010 01 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the Following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: The City of Rancho Cucamonga, It's Officers, Officials. Employees, designated Volunteers and agents serving as Independent contractors In the role of City Officials. (if no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) A. Section 11 — Who Is An Insured is amended to (1) All work, including materials, parts or include as an insured the person or organization equipment furnished in Connection with shown In the Schedule, but only with respect to such work, on the project (other than liability arising out of your ongoing operations per- service, maintenance or repairs) to be fortned for that insured performed by or on behalf of the addi- B. With respect to the insurance afforded to these tional insured(s) at the site of the cov- additional insureds, the follmIng exclusion is ered operations has been completed, added: or 2. Exclusions (2) That portion of "your work'cul of which the injury or damage arises has been This Insurance does not a to "bodily inn PWY ty put to its intended use by any person or jury' or "property damage" occurring after: organization other than another con- tractor or subcontractor engaged in performing operations for a principal as a part of the same project. CG 201010 01 ® ISO Properties, Inc., 2000 e 1 fil l Y' don frtida[s PSA without professional liability insurance (contractor) Page 15 Lart Revised: 05122114 25E-20 Attachment B — Sample Additional Insured Endorsement, Completed Operations POLICY NUMBER — COMMERCIAL GENERAL LIABILITY CG 20 3710 01 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Now of Person or Organization: The City of Rancho Cucamonga, it's Officers, Officials, Employees, designated Volunteers and agents serving as Independent contractors in the role of City officials. Atkin: Public Works 10500 Civic Center Dr. Rancho Cucamonga, CA 01730 Description of Completed Premium: Included (If no entry appears above, infonneton required to complete this endorsement will be shown In the Declaretiore as applicable to this endorsement.) Section 11 — Who Is An Insured is amended to Include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of'your wwk" at the location designated and described in the schedule of this endorsement performed for that insured and included in the "products -completed operations ha- zard' CG 20 37 10 01 ® ISO Properties, Inc., 2000 P 1 of 1 Ye don /nldals PSA withoul profession! liability insurance (contractor) Page 16 Last Revised: 05122114 25E-21 Attachment C — Sample Waiver of Subrogation POLICY NUMBER; COMI ERC1AL GENERAL LIABILITY CG 24 0410 93 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: City of Rancho Cucamonga and its elected officials. officers, employees, servants, attorneys, designated volunteers, and agents serving as independent Conti actors in the role of City officials. (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) The TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US Condition (Section IV — COMMERCIAL GENERAL LIABILITY CONDITIONS) Is amended by the addition of the following: We waive any right of recovery we may have against the person or organization shown In the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or your work" done under a contract with that person or organization and Included in the "products -completed operations hazard'. This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 10 93 Copyright, Insurance Services Office, Inc, 1992 PSA without professional liability insurance (contractor) Last Revised: 05122114 Page 1 of 1 0 kwwl, Page 17 25E-22 SCOPE OF WORK Scope of Work Contents: • Exhibit A — RFP 19/20-007 • Exhibit B —Contractor's proposal, dated July 23, 2019 • Exhibit C — Unit Costs PSA without professional liability insurance (contractor) Last Revised: 05122114 r4orinidafs Page 18 25E-23 acu:Ir8a AGREEMENT TO PROVIDE TREE MAINTENANCE SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between West Coast Arborists, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. In order to preserve the integrity and health of the Santa Ana Urban Forest, the City desires to retain a Contractor having special skill and knowledge in the field of tree maintenance for the maintenance of approximately 50,000 parkway and street median trees, to be overseen by the Maintenance Service Division of the Public Works Agency. B. The City currently has an agreement with Contractor for these services. This agreement expires on June 30, 2021. C. Based on the City's level of satisfaction with Contractor's performance, the City wishes to enter into another agreement with Contractor for tree maintenance services without competitive bidding, as permitted by Section 2-807 of the Santa Ana Municipal Code. D. Section 2-807(d) exempts from competitive bidding purchases from vendors whose names are on current established lists and have been awarded the same type of contract by another public agency following a competitive bidding process determined by the City's purchasing manager to be substantially equivalent to the City' S. E. On December 4, 2019, the City of Rancho Cucamonga awarded an agreement (No. 19-187) to Contractor for street tree maintenance services after a competitive bidding process that was determined by the City's purchasing manager to be substantially equivalent to the City's process. F. Accordingly, the City wishes to enter into an agreement with Contractor for tree maintenance services based on the same scope of services and pricing. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: ZAR 24 1. SCOPE OF SERVICES Contractor shall perform the services described in Contractor's proposal dated July 23, 2019 that was submitted by Contractor in response to Request for Proposal No. 19/20-007 for Citywide Tree Maintenance Services by the City of Rancho Cucamonga. Such proposal is attached as Exhibit A and incorporated in full. Contractor expressly consents to the use of this proposal for all purposes related to this Agreement. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount to be expended under this Agreement for the eighteen (18) month period ending December 31, 2022 shall not exceed $3,028,650. For each one-year extension entered into by the parties pursuant to Section 3 below, the annual amount to be expended shall not exceed $2,019,100. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on July 1, 2021 and terminate on December 31, 2022, unless terminated earlier in accordance with Section 17, below. Parties to this Agreement shall have the option to renew in one (1) year increments up to a total of six (6) additional years, unless sooner terminated as provided in Section 17. Options to renew are contingent upon the City Manager's approval, and in accordance to all terms and conditions stated herein unless otherwise provided in writing by the City. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 45 25 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subContractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) ZAP 26 contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Contractor, without thirty (30) days prior written notice to the City. (iv) Contractor shall supply City with a fully executed additional insured endorsement. f. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. S. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and ZAR 27 (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered ZW-20 by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: West Coast Arborists, Inc. 2200 E Via Burton Street Anaheim, CA 92806 Attn: Patrick Mahony, President A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these ZAE-20 timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. 4 -30 b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRINIINATION Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. [signatures on next page] Z C34 ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: RXIN M. FUNK Assistant City Attorney RECOMMENDED FOR APPROVAL NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONTRACTOR West Coast Arborists, Inc. aGA--, Na e: Patrick M oney Title: President ZW-W CITY OF RANCHO CUCAMONGA RFP #IJ/20-007 CITYWIDE TREE MAINTENANCE SERVICES ,1 zws w� f.ALrJ�fl A 1. n � I Tree Tree Tree M T�ae Emargensg Plant ISA Pruning Removal Planting kn retar, Response Health Care Certified Tree Care Professionals Serving Communities Who Care about Trees July 23, 2019 City of Rancho Cucamonga Attn: Procurement Department 10500 Chic Center Dr. Rancho Cucamonga, CA 91730 RE: RFQ: #19/20-007 Citywide Tree Maintenance Services Due: Wednesday, July 24, 2019 at 3:0O13M To whom it may concern; www. W CAI NC.eom Thank you for allowing West Coast Arborists, Inc. (WCA) with the opportunity to submit a proposal for tree maintenance services for the City of Rancho Cucamonga. WCA is a family -owned and operated company employing over 950 full-time employees providing various tasks to achieve one goal: serving communities who care about trees and landscape. We have reviewed, understand, and agree to the terms and conditions described in this RFP. We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability. WCA's corporate values include listening to customers and employees that will help to improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees. WCA's top management team has created a culture where employees become accountable for actions and results. WCA has a 47-year track record of working for more than 300 California and Arizona municipalities as well as other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Boards under license 1266764. We have held this license in good standing since 1979. The license specializes in Class C61 (Tree Service) as well as Class C27 (Landscaping). We currently employ over 80 Certified Arborists and over 140 Certified Tree workers, as recognized by the Western Chapter of the International Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. Should we be awarded this project, we shall use full-time, in-house employees; no subcontractors will be used. Our employees will operate from one of our seven California Offices: Anaheim (Corporate HQ), Fresno, Riverside, San Diego, San Jose, Stockton, and Ventura. For questions related to this proposal and who has the authority to negotiate/present please contact Victor Gonzalez, V.R. Marketing, at (714) 991- 1900 or at vganzalez9wca nc.wm. Nick Alago, Area Manager, will be assigned to this project should WCA be awarded a contract. He can be reached at (714) 920-0558 or nalago(@w:ainc.com. Sincerely, Victor Gonzale Vice President 3.1 COVER LETTER......................................................................................................................................... i 3.2 TABLE OF CONTENTS............................................................................................................................ 3.3 EXECUTIVE SUMMARY........................................................................................................................... 3.4 EXPERIENCE.............................................................................................................................................. 2 3.5 THIRD PARTY/SUBCONTRACTORS..................................................................................................... N/A 3.6 STAFF BIOGRAPHIES................................................................................................................................ 5 3.7 PROPOSAL RESPONSE............................................................................................................................. 9 33 NON -DISCLOSURE CONFLICT OF INTEREST ...................................................................................... 20 3.9 PROFESSIONAL SERVICE AGREEMENT.................................................................................................. 21 3.10 ACKNOWLEDGEMENT OF INSURANCE................................................................................................ 22 3.11 ADDENDUM ACKNOWLEDGMENT.......................................................................................................... 24 3.12 DEBARMENT 9 SUSPENSION............................................................................................................... 25 3.13 PARTICIPATION CLAUSE..................................................................................................................... 213 3.14 SIGNATURE OF ALTHURITY................................................................................................................ 27 3.15 COMPANY REFERENCES.........................................................................See Separate Attachment 25E-35 Page 192 Understanding the City's commitment to the residents, we are hopeful to begin a partnership with the City in providing quality tree maintenance 6 management services. West Coast Arbarists, Inc. (WCA) has a 47-year track record of working for more than 30D California municipalities and various public agencies. Our tree maintenance program includes a well-defined Quality Control Plan, which incorporates certified personnel, safety, pruning specifications, equipment, hours of operation, public relations scheduling of work. computerized billing, and public convenience. traffic control, Our company has been in business since 1972 and is licensed by the California State Contractors License Board under license #366764 with a local office and yard in the Cities of Anaheim, Ontario and Grand TH�race. We have held this license in good standing since 1978. The license specializes in Class C61(Tree Service) as well as Class C27 (Landscaping). Also, we have an A+rating from the banding board. We are a California Corporation with federal Tax 10 Number #95-3250682. We currently employ over 80 ISA Certified Arbarists and over 14D Certified Treewarkers, as recognized by the Western Chapter of the International Society of Arboriculture, In addition to the references listed in our Proposal, we are currently under contract with the Cities of Upland, Fontana. San Dimas, and Claremont, providing various tree maintenance services. We would encourage your agency to contact these Cities or any of the listed references. WCA has reviewed and agrees to the City's specifications for tree care and has no exceptions. The specifications are incorporated in its entirety as part of our proposal and become the Scope of Work for tree care services. As a result of the recent budget issues, municipalities are being stretched to their financial limits. City and City administrators are faced with budget reductions leading to staff cut backs, decreased levels of service, and antiquated equipment. The resulting trend of lower service levels needs to he turned around. We bel`eve in an Interactive Partnership with the community, where municipalities can confidently reiy on WCA to assist them with any of their tree care needs. Our goals in urban tree care are to extend the life of all trees, safeguard public safety, and produce a reliable source of s hade, beauty and the other non-commercial benefits that result from healthy trees in parks and Agency right-of-ways. Obviously, this cannot be accomplished without the City's valued input or without community involvement. Community: The community consists of everyone that Was about trees. They include residents, business owners, community groups, consumers, schools, and citizen arborists. We believe the community is the actual customer. We strive to provide the highest level of service in the safest manner possible in an effort to create a beautiful environment. In addition, as a Yalu able resource within the community we are able to offer extraordinary services to the public including, but not limited to, arboricultural education, participation in Arbor Day and other City events, and special community projects. City Administration: City staff has the very important task of managing trees as an ecosystem, taking into consideration specific biological. social and economic conditions. They must ensure that the best methods of tree care are practiced in the community, that the lives of the trees are extended heynnd average, and that the taxpayers receive the most from their investment in trees. West Coast Arbarists, Inc (WCA): We have the challenge of meeting the community's needs, not only in tree care, but also in other aspects. However, unlike most firms. we believe to be a valuable resource in that we have the qualifications and corporate capabiliaies to meet the community's needs and beyond. Our Certified personnel ensure the community that the work performed will he in accordance with today's standards. The collection of equipment allows us to dedicate specific pieces to the City. Our support staff aids the ftald team with information management, which provides communities with a complete. comprehensive urban tree care program. 25E-36 Page 193 WEST COAST AREORISTS, INC. (WCA) is a family -owned and operated union company employing over 150 full-time employees providing tree maintenance and management services. We are proudly serving over 300 municipalities and public agencies. We provide superior and safe tree care operations seven days a week, 24 hours a daythroughout California and Arizona. COMPANY INFORMATION President: Patrick Mahoney Organization Type: Corporation Established: 1972 Federal Tax ID: 95-3750687 OIR Registration:1000000950 Members of Laborers' Onion: LiONAI CORPORATE OFFICE 2200 €. Via Burton St. Anaheim, CA 92806 REGIONAL OFFICES Fresno, CA Phoenix, A2 Riverside. CA Sacramento, CA San Oiega, CA San Jose, CA San Francisco, CA Stockton, CA Venture, CA CONTRACT ADMINISTRATION Victor Gonzalez, Vice President Cnrparate Office Phone (714) 991-1900 Fax (714) 95 B-3745 Email: vgnnzalez4wcainc.com FIELD MANAGEMENT Nick Alago, Area Manager 21718 Walnut Avenue Grand Terrace, CA 92313 Phone (714) 920-0558 Fax (714) 930-0377 Email: nalagagwcoinc.com EMERGENCY RESPONSE 24/7 HER-LIMN-0OWN OUR VISION As a corporate citizen, WCA's responsibility and accountability are to the communities where we do business. We hold ourselves to the highest standards of ethical conduct and environmental responsibility, communicating openly with our customers and the communities in which we work. It is our goal and vision to lead the industry in state-of-the-art urban tree care and management services. 100% CUSTOMER SATISFACTION Customer satisfaction is our top priority. We guarantee your complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled in tfe industry for dependability, integrity, quality and courtesy. We authurize our employees to do whatever is necessary to achieve the highest quality results. We know that high quality work saves our customer's valuable time and is far more Lust effective if we do our work properly the first time. We are committed to courteous and prompt customer service to fully resolve any ISSUE. 80+ ISA Certified Arborists Less than 2%turnover ratio fur service staff 25E-37 4Q+ Years Experience (Similar Size & Scope) Local Office 8 Nursery (Grand Terrace & Ontario) 950+ Qualified Employees 1500+ Pieces of Equipment (Owned) Page 194 CORPORATE CAPABILITIES West Coast Arhorists. Inc., is committed to successfully completing each project in accordance with the specifications, budget, schedule and with the highest quality of service. Our customers' satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capahilities, which not only provide a sense A camiwt and confidence to our customers, but also assure them of our continuous ability to carry out the duties of managing their urban forest. • In business continuously and actively since 1972 • Contractor's 1lcense C6I/1413 B 127 • Over $6 500,090 line of credit available Banded by CBIC, an A+ rated company 950+ employees 3001- contracts with public agencies Bl+ Certified Arborists 14f1+ Certified Treewurkers Drug -free workplace 14.000 Sq. ft. company -awned Headquarters (Anaheim} Department of Agriculture Nursery license • Avg. 500,009 trees pruned annually over past 3 years Avg.18,1100 trees removed annually over past 3 years Avg.14.000 trees planted annually over past 3 years • Avg. 251 trees inventoried annually over past 3 years Federal Tax 10 9 5-325fli current an all taxes and fillings with state and federal government • Sales volume over $100 million annually • Fleet of 1,5004 pieces of equipment Information leysl Enoi111Jnv Cwpnaticn .4vm IE6 a]rm(19 acrTo/zz 2=F-VU 9l 014 4W 1111 92tA16 G9lInelwl Sla[n MSre,iu ]2W [ tM1P OL1ligH AW I ILDM 42f09 G UMN Stem W A.mnca L4emv n.+n.bv.41 LS111]M/tie \9ESTCnldPmwnl5Ps IN[ __i® T AC 12131T1b cp�rs r GI ]:lil•1�1:LelM Active Memberships: Tree Care Industry Association (TCIA) International Society of Arboriculture (i league of California Cities (LCC) California Parks 6 Recreation Society (CPTfSi Association of California Cities- Orange County (ACCOCI Maintenance Superintendents Association (MSA) Caiifarnia landscape Contractors Association All Street Tree Seminar (STE) California Urban Forest Council (Cal American Public Wanks Association (APWA) CONTRACTORS �Ca STATE LICENSE BOARD ACTIVE LICENSE 4 366764 -Fl CORP WEST COAST ARBOREBTS INC ud CC 1ii C2 7 r3 E [rtkdDN, 12/31/2020 www.csib.ca.gov CAMFORNIA DEPARTMENT OF PESTICIDE REGULATION too] I ST En 5ACRAMENTO, CALMRN1A 95914 ISSULD:'Ie.WM,X]8 Put Control Sus]Bess-Main EXPIRE8:199c kr31.2D19 LICENSE LICENSE NO.395V5 lm.tia lHnevax ua.w em:fiNanmKn; IV¢hkrcu0lNim G+e. M,i1ieP amrtx. WEST COASTARBORLSTS. @IC, = WE VIA BURTON ST ANANP.IN, CA 92M bWasI— WEST COAW ARRORISIS, INC. 3XA E VIA BMWN 5T ANMMKCA9119 25E-38 3 Page 195 RFP #19/20-007 far City Tree Maintenance Services Disclosures 3.4 If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. A Large, mature Eucalyptus tree uprooted and struck bystanders at a City of Whittier park while taking photos under the tree. Several people were injured, and one death occurred as a result of the fallen tree. Currently there are 22 plaintiffs. The case is in the beginning phases and has just been transferred to the Norwalk court jurisdiction. WCA was pulled in as a crass -complaint from the City of Whittier. Case No. BCB513449 - Majarro, at al. v. City of Whittier, et al. Case No. BEBEGE44 - Stephanie Dviatt v. City of Whittier, WCA Ul/V - / 7/23/19 Patrick Mahoney, PresidEnt Date 25E-39 4 Page 196 Staff members have diverse educational backgrounds including accounting, business administration, engineering, and forestry. INTRODUCTION West Coast Arborist's (WCA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering and forestry. WORK FORCE WCA actively maintains arguing processes to assure that only qualified and competent staff provides safe and qualitytree maintenance services. These skilled employees cars only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes bath basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming. pruning, planting. removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based an the current prevailing wage determination for "Tree Maintenance (taborer)." CERTIFICATION WCA encourages its Employees to get certified through the International Society of Arboriculture, in an effort to raise the standard of professianal tree care compadies. This standard exemplifies our company's commitment to providing customers with competent, knowledgeable certified workers. WCA empluys a large number of ISA Certified Arborists and ISA Certified Tree Workers. CREW EVALUATION WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria -hosed job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and Customer service. A performance appraisal is conducted far each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter, in selected areas to assure that ongoing requirements are met and upportunites for improvement are identified. 25E-40 Page 197 UPPER MANAGEMENT TEAM From marketing, contract administration, field and fleet management, to information technology, our Upper Management Team is snvolved n Lhe day-to-day operations supporting each Project Team and Customer to ensure the highest quality of tree care is being achieved in the industry. PROJECT TEAM NICK ALAGO, PROJECTMANAGER ISA Certified Arborist #WE 4396 AU - TCiA Certified Aphorist 4775U - TLC Wildlife Aware - NCCCO Certified Cram Operator Mr. Aliega has been with WCA since 1999. He has roe rly 35 years experience in the arburiculture field. He is responsible for estimating, scheduling, contract administration, personnel and daily operation, He is responsible for field operations, customers service, and management of crews throughout the Inland Empire. Through his employment he has gained valuable experience in computer estimating, tree inventory systems, and costing programs which are essential in the efficient operation of tree crews. Nick was recently recognized as WCA. Inc. Area Manager of the Year for FY 17-I0. ALONSO GARCIA, SUPERVISOR ISA Certified Arbor'st #9499A • TCIA Safety Professional #301 As Site Supervisor, Alonso is a full-time employee who has worked for WCA, Inc. since 1997. He is responsible for reviewing the day's activities, assisting the Area Manager in scheduling. and ensuring proper safaty procedures are being followed. As the Supervisor, he speaks fluent English and will communicate with City officials and other interested parties on a daily basis. Reports and resolves malfunctions, damage, or industrial injury. He also assist: in employee training programs, maintains records, and files daily reports and receipts. VALERIE RODRIGUEZ, CUSTOMER SERVICE REPRESENTATIVE (CSR) Valerie has been with WCA, Inc. since 2OO2, as the CSR (Customer Service Representative) she is responsible for providing support to the Area Manager, Site Supervisors and crew, She is to act as a liaison between the company and it's clients as well as the general public. Valerie is responsible for responding to customer service inquires and facilitating contracting functions. such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc. ERNESTO MACIAS, SAFETY MANAGER ISA Certified Arberis E 7120AUM - ICA Safety Pr afessiord#1115 Ernesto has been with WCA, Inc. since 2DI1, his primary responsibility is to ensure safety company -wide which includes the development, implementation and review of the company's in-house training programs, crew safety audits, and the company's Injury B Illness Prevention Program. TIM CROTHERS, PLANT HEALTH CARE MANAGER ISA Board Certified Master Ar6oristWE 7655 BUM - OPR 0ualified Pest Control Ap*EWr #163Z1 UAL Calegary BED Tim as been with WCA since 2012. Our PHC program is manage) in-house. there is no subcontracting. Staff is licensed by the CA Dept. of Pesticide Regulation. Dur program goes beyond standard chemical applications as we expanded our services to include an Integrated Pest Management program. Inspection, diagnosis and treatments are available as needed. m A Nick Alagn. Project Mgr. Alunsu Garcia. 25p.4,3Rodrigues, ESR Ernesto Macias. Safety Mgr. Tim trothers. RHE Mgr. Page 198 76G LiUNA! In partnership with the Lahurer's International Union of North America Field Employees Higher Standards+ Exemplary Training= Superior Employees ISA Certified Arborists Buard Certified Master Arborists Tree Wirkers WCA staff is trained to design and implement Traffic Control Plans. 660(boeoee Certified Urban WCA Certified ISA Certified TCIA Certified ISA Nursery in Information Fleet Ni Forester Utility line utility Tree Care Municipal Placentia 6 Techn3logy Mechanics Certified Crane Clearance Specialists Safety Specialist Dedicated Specialists Operators Workers Professionals Manager WCA has developed an exemplary Plant CAIIFDRNIA DEPARTMENT Of PESTICIDE REGULATION PHC Health Care Program that goes beyond standard chemical applications. 0 0 10 Advisors Applicators WCA's UP of Field Operations is a key WCA has 70 staff members WILDLIFE contributor in identifying and certified through the Wildlife PROTECTION developing the first ever Best Aware and Wildlife Training Management Practices guidelines for Institute. Tree Care for Birds and Other Wildlife. Board Certified ASCA Consulting Arberist Master Arhorists Michael Mahoney, ASCA Consulting Academy #f1022/ Registered Member #353 -WC 021C A • BA CSUF Michael Palat WE E541 BUM Mr. Mahoney has over thirty-six years in practical and management experience in arboriculture and Kelley Gilleran WE 70GI B urban forestry; 20 years full-time as an arboriculture practitioner; 5 years full-time as manager of Tim Crothers WE 71355 BUM large arboricultural contracting firm: 5 years full-time as CEO of arboricaltural and urban forestry Cris Falco WE 7499 B consulting firm: B years full-time as an independent arburicultural and urban forestry consultant. Glenn Reeve WE 10177 8 Approximately 45 hours credit. annually, arboricultural continuing education. 25E-42 Page 199 JJSL IHEZ NANCILLA WE-10903T JULIO C.. GARCIA VAZONE2 JOSE JUAN PEREZ WE-11246T KYLE JAMESVIGNEAU JOSE LUIS EELREAL WE-112311 LEONARDO RAMOS JOSE M.CORTEZTORRES WE1539AIR LEDNELCORTEZ J03FM_MU417SAPCIA 6E-116RST LET➢SAMWAUJR JOSE M. CNAVARRIA MANZO WE-11210T LORENZO PEREZ JOSE MANUEL PEREZ WE-OBISAT LWS A, MUNDZRANINEZ JOSE R,GRANADOS WI-11109T LUISP.PEREZ JUSEPHAN7HONYNUNN WE-110341 MANUF19ARRAGAN JJAN8ECERRA WE-10932T MANJELORIANU JJAN MARELIEZ WE-10987T MARCO A PADILLA JIMENEZ JJANDRUZ WE-9514AT MARCO ANIONIC VIRGARA JJAN TELLEZ TAPIA W.111371 MARCOS RIEHARO-MARHNE. JJAN ARABI ARCE WE-114BOT MARCOS CAMINO JJAH C. PENA-ARIAS WE11327T MARVNRARRERA JJAN CARLUS MORA WL-IIUI9T MATEGARVIZU WCAes 15A Certified Tree Workers Employee Name ARAM RODRIGUEZ AOAN BALTAIAR RIYNAGA AGUSTIN LOZANO ALEJANORD VALENNIELA ALFREDO ANGEL LOPEZ ANBRESRGMAN ANHINIC CASIELLANDS ANT0411 GRAI ILLA ANTONIO GARCIA CONTRERAS ARIEL ALONSD ARMANDO SGTG ARMANDO 0. LOPEZ AUOONARO CORRAL AURELIOCOVARRU3IAS AUREUGPAZ-GUZNAN BRIAN C KIRKEGAARD CARLOS ISFA CARLOS RANDS CELEOCHIO R MANZAN[I [ILEA CELESHNO PEREZ CESAR WENCESLAD CESAR G. VALENZUILA REYES CHARLES E.M. INSCH CITIES PATRICK WORTH DANIEL CHAVARRIA GANIEL RIYAS GANIEL GEORGE POTTS GANIEL J. KNUTSEN JR OANNYAVITIA OEtEINO AGUILAR-MGRAITS OEMETRNI LIRA OEMETR53 USEGUERA 111HERM SERRA SAIAZAR EOUAR07AYILA EOUARCI MARHNEZ BECERRA EUUARDIVAHGAS ELIGIO IBARRA CARD= E10Y MAED BI ENftiDUf SANDOVAL ERNESTO GUNSALEZ EUGENEBARRIENTUS FAUSTO GUZMAN FELIX GARCIA WE-III75T MELCHORLEMUS WE-10602T MICHAEL LOUIS YOUNG WGII264T MIGUELAYAIA WE-8G25A1 MIGUELMACIAS WE-11021T NELSON R, AGUIRRE 'NE-7443AT OSCAR 19NAEID RVERA WE-110231 PEDRO CUEVAS WE 112451 PEDRO GARCIA WF-109751 PEDROSANDOVAL WL-07314T PEDROALTAMIRAND WE-RB21AI RAMON ZONIGA GOMEZ WE-110661 RANULEDPERALTACASTANEDA WE-109891 RAUL MANZO HERNANDEZ WE 11492T RAULTELLEZTAPIA WE-1092BT RAYMUNDU GIIIFERREZ WEiAYIYM LRENF�79EyES CM1W WE-11201T WF-770HAT WE-I13OGT WE-IIE741 W1404T ME-11265T WE-11203T WE-11185T WE-11173T WE-10909T WE-11131T WE-I0953T WE-11220T WE-116291 WE-11084T WE-1047GAI E-Iw 1CU6T WE-11283T WE10984T WE-11243T WE-109GOT WE-IIO7GT NE-H38ST WE-10172AT WE-10292AT WE-IHH5UT WE-11534T WEWE-117151 WE-I€E387 WE-10900T WE-11323T ME-IIU43T WE-11051T ME-10812T WE-103911 WE-11053T WE-11197T WE-115EST ME-113UZ1 WE-11461T WE-B791AUT WE-II0B31 WE-1117UT WE-1P237T WE-II60TI WE'E-10924T WE-10970T WE-103911 WE-EM24T WE-11795T WE-IIIBET WE-11301T WE-11095T W€-102777 ME 112MT WE-10905T WE-111381 WE-11O8U7 WE-7941AT FELIX HI FRANCISCO LOPEZ FRANCISCO RAMIREZ FRANCISCO VILLANUEVA FRANCISCO URENA JIMENEZ GABRIEL GAMING GABRIEL MERCADO RUIZ GERARDO PEREZ GERARDO A. GROUNG GERARDO MARTIAEI GARCIA BIENN 0. WHITLOCK REEVE GONZALO REOALACD HECTOR MONIES HERIHERTG CURONELWENCESLAR HOBO ANGEL RINCUN HUMBERTO CHAVI RRIA ISAIASMACIAS ISRAELA, RAMIRIZ J. REFUGIU ESCAMILL4 J. SHCURRO GARCIA JAIMERUGELIO IERNANOEZ JAMES CHARLES WORKING JEFFERY U. WILLIAMS JESUS RAYA JESUSA, MONIES JESUS M. SARAEA PENA JOEL IOPEZ JUEL NARTINEZ JOIL URHZ JUEL N. RIYERA JOHN LEE PINEO4 JDR91 UUENAS HONG(JINENEZ J0SAFAI MONTOVA JOSS4G0AYU JOSE JIMENEZ JOSE JIMENEZNERNANOE2 JOSE0A JOSS A,ALVAREZ JOSE A. GONZALEZ MENDEZ JOSE AGEL CAFFEINE! JOSE AGUSTIN CARRILID JOSE F. DRELLANA HUUERF JAY ADDISON JR RODNEY LYNN MIRGAN ROMUALOO GAETA LUNA SALOMON SILVA SAIUSHB SANCH7 SAMUELJIMENEZ SARNS MACIAS LEMUS SERGIO LOPEZ-RI'AERA STEFAN U. KALLENBERG STEPHEN GLENN DAYS STEVE I. HUNT VENTURA GGMEZ WALLACE BURCH 8 E-20374T WE-ICE52T WE-11259T WE-1OU65T WE-II075T WE-110 WE-115EST WE-9131AT WE-1163CT WE-IUE07T WE-10177ATM WE-9952AT WE-0079AUT wE PRE MILE-671OAT WE-11207f WE-IDE79T W€-11567T WE-111531 WE-111771 WE-52974T WE-1502AT WE-119CAT WE-344941 WE-0DMT WE-11450T WE-IOR7IAT WEd099T WE-11021T WE-11273T WE-10367AT WE-11321T WE-111441 WE-111101 WE-11015T WE-IUS99T WE-111HST WE-9n3T WE-11G6 1 WE-€0908T WE-6475AT WE-11192T11192T WE-11200T WE-1142ST WEABBEEIT WE-954FAHI WE-1116ST WE-11053T WE-114E2T WE-HIOET WE-IU9291 WE-103571 WL-IU730AT WE-I11I WE-1044A WE-IIIBOT WEWE-071341 B Page 200 PRUNE CLASSIFICATIONS Grid Prune- Grid tree pruning is based an pruning in pre -designed districts, or grids on a set cycle and includes all trees (small, medium and large -sized.) Pruning will include structural pruning, crown raising, and crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more thar 25% of the live foliage removed at a given time. Full Prune/Crown Reduction- Crown reduction is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be reduced. A full prune is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a full prune shall have more than 25% of the live foliage removed at a given time. Service Requests A Service Request Prune includes tree maintenance services an designated trees) Murdered by the Agency Arborist or designee. Pruning may include structural pruning, crown raising, crown cleaning or pruning to reduce/restore the crown. Whichever work type is ordered by the Agency, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice, Tree Pruning Guidelines. Work assignments from the Agency may require mebilization from one tree site to another within the Agency. Line Clearance Trees that interfere or have the passibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines. Small Tree Care Proper pruning and care during the early stages of the tree's life will save money in the future, and create a safer, more beautiful, healthy, easy-ta-maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Uur specialized small tree care team consists of certified personnel trained to perform the following: • Selective structural pruning • Removal of dead, interfering, split and/or broken limbs • Pre -conditioning the water retention basin built around the tree • Staking or re -staking • Adjusting tree ties • Adjusting trunk protectors • Weed abatement Palm Trunk Skinning, Palm tree skinning consists of the removal of dead frond bases (only), at the point they make contact with tf a trunk without damage to the live trunk tissue. Root Pruning We strongly recommend against any root pruning, however, should the Agency elect to proceed, we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native sail and debris will be hauled away. Tree Removal Operations With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage. Immediately following the removal, the stump will he ground down, if ordered to do so and with proper USA notification. Tree Planting We can replace trees that have been removed and plant new trees in accordance with specifications. We are prepared financia,ly and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well -trained planting team will perform the soil preperatian and installation of the tree. Tree Watering Tree watering wi I be performed by a full-time, WCA team member on various routes, when requested by the Agency. This tuam will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs. 25E-44 Page 201 Emergency Response We are prepared for emergency calls 24 hours a day, 7 days a week, including holidays. Tie toll free number is 866-LIMB-DOWN (866- 546-2369). This number will be provided to the Agency, Police Department and/or Fire Department. Our emergency rasponse team will do what is necessary to render the hazardous tree or tree - related condition safe until the following workday. Crew Rental Due to our vast amount of resources. including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outs de of the most common tree maintenance services: • Flag hanging • Holiday light installation • Changing hall park lights • Misc. use of aerial towers and cranes (including equipment rental) • Crown reduction • Crown restoration Arbarist Reports We have full-time Certified Arbarists on staff that can prepare detailed arhorist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled oo a case -by -case basis. Plant Health Care Tim Crathers, Plant Health Care Manager • ISA Board Certified Master Arborist WE-769 BUM DPR Qualified Pest Control Applicator 9145321 DAL Category 8 6 0 Our PHC program managed by Tim Crathers goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (IPM) that requires diagnosis before treatment. WCA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with: • Proper diagnosis based an an-sita inspection with laboratory testing when necessary • Proactive and preventative recommendations that reduce the amount of potential pest and disease issues Fallow -up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest Shut Hole Borer They Polyphagaus Shot Hole Surer (PSHB) is a new pest in Southern California. This baring beetle drills into trees and brings with it a pathogenic fungus (fusarrum euwa//acea), as well as other fungal species. When heavily infested, the resulting Fuserium causes the decline and death of trees. Over 120 different tree species are affected in Southern California and aver 3n reproductive hosts are of high concern. As tree care professionals, we have a responsibility to understand and report A ABILITY TO ACQUIRE, PURCHASE G STAGE TREES Cities expect the highest quality of new trees. proven varieties and an organization with the knowledge and skills to provide them with the latest end most reliable information availahle related to tree planting. By meeting these expectations. we're able to contribute to the success of reforestation projects within cnmmuni-,ies. In order to complete successful tree planting programs, cities can rely on us to locate, acquire and purchase different tree species. As part of our Corporate Capability. we are finannially able to purchase large quantities o' trees far planting projects. Being familiar with over 50 nurseries in California, allows us to obtain the best tree available from a broad and plentiful stack. The process by which we obtain trees is quite simple: First, we utilize our database of nurseries. and contact several of them requesting specific trees with their prices. Upon locating the availability of trees, we then perform a tree pre -inspection at the nursery. When time is of the essence, nurseries will provide us with photos either by mail or by e-mail fur our review. Once the trees are purchased, and depending on the size of the project. we have them delivered to our facility in Placentia. Brea. or if possible, at a staging area within the Agency. It is through this process that we have planted an average of 14,090 trees for all of our customers each year during the past three years, sun: ar uwroNxln NEPIRIMENF U�FO9- AYUAGRIUU.iURE tYA x S{IIEEi SaCNPNExro, GYil'nPren er+xa viafise ms LICENSE TO SELL NURSERY STOCK 9I � nV,=SI Nl64RI57S INC P)CY1 S RM1Ckx11AAVF.( �� PUCElRM U Nm�N. �} � I 0 f r' PD81WMWNNNE PWPgKNRY IN Punic NEW x16YY SOb fitlEJCEM£MMO, iRW EiFRY9,E 25E-45 LICENSE NUMPER EMB0.001 DnNWWUNY ee41 Page 202 GREEN WASTE WCA's commitment to be a socially responsible corporate partner to our customers and communities is exemplified in our Recycling Program. With the steadily -increasing concern for the ecological health of our communities, WCA has embarked an a landfill diversion process where all material is taken to recycling facilities where it is used in the production of sail amendments. We are committed to taking all recyclable materials removed from the trees trimmed for the duration of this project to a recycling center for processing. Verification of amounts recycled will be obtained and reported by WCA via ArborAocess for the purpose of meeting the goals of the State for reducing landfill usage. COMPOST is made from fine ground branches, leaves or other organic material. When mixed with oxygen and water, thn organic material will decay or "compost" A finished compost is excellent far turning into the top layer of soil and will add nitrogen and increase the water holding capacity of sail. You can make compost at home in a pile in your yard or in a bin that you make or purchase. Large scale composting is done at regional recycling facilities. FIREWOOD is traditionally the most common use of large branches and logs. Firewood is used to heat homes during winter months. WCA takes lags to a yard in Irvine where a firewood retailer splits and resells the firewood to local residents. LOGS TO LUMBER is an old idea with a new approach by converting Agencytrees into usable lumber. WCA worked on a twelve month trial program with the California Department of Forestry and Fire protection to create an environmentally sound and socially responsible alternative to imparting lumber from other areas, reducing our demand an trees from natural forests. LOGS TO LUMBER "Logs to Lumber" evolved from a 12-month trial program where West Coast Arbarists. Inc. (WCA) worked with the California Department of Forestry and Fire Promotion (CDF). The Goal is to create an environmentally sound and socially responsible alternative to imparting lumber from other areas E and to reduce the demand an trees from 0 Reducing waste from the urbar forest. Converting trees removed into useable lumber. Assisting with landfill diversion (AIf939), Giving natural forests. back to the Community! ........................:......................,......... The program proves to he successful and now WCA transports suitable lugs to our wood recycling center. Woudfiill Firewnad, 25E-46 is Page 203 IMPLEMENTATION PLAN To ensure the quality of work and the level of service expected. WCA abides by a well-defined quality control plan that incorporates the following • Certified personnel • 'Safety • Pruning specifications and guidelines • Sound equipment • Public relations • Proper traffic control • State-of-the-art communication systems Special shifts including weekends and Evenings can be arranged in accordance with the Agency's specifications. Project/Area Manager: NICK ALAGO ISA Certification #WE4390-AU ISA Tree Risk Assessment #E10B3 TER Certified Arharist,i25E1 TLC Wildlife Aware The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and trey management. Daily Management Daily management will consist of, but not be limited to: • Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to insure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of work zone • Ensure work area is left free of debris at the end of shift • Maintain record of work completed each day • Maintain good public relations at all times • Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management Weekly manacementwill consist of, but is not limited to: • Weekly inspection of work completed • Meet with the Agency to review work schedule and progress • Insure standards of pruning are performed in accordance wgh Agency specifications • Maintain open communication with the Agency Inspector and field crew Scheduling of Work The Area Manager is responsible for scheduling work which shall conform to the Agency's schedule of performance. We recommend equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience. Public Notification Upon Agency staff approval. WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings, door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify, residents. Communication Systems Dur use of modern and reliable communication systems affect our daily job performance by increasing our efficiency. Management and Field Personnel utilize smart phones as both navigational and communication devices in the field. Smart phanes have proven to be a convenient method to input data as related to tree inventories, daily work records, timesheets, photos, and billing information; Eliminating the need to handwrite data and improving customer service by minimizing response time. Permits and Licensing WCA will procure a City Business License as necessary and any "no - fee" permits prior to commencement of work. Permits (i.e., encroachment, traffic control, etc.) requiring fees will he charged hack to the Agency. Right -of -Way All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks or any other reason or USE water or electricityfrom such property without prior written permission of owner. Cooperation and Collateral Work WCA will give right to operate within the project to the Agency workers and/other contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize 25E' trance in daily operations. 12 Page 204 WORKFLOW TIMELINE Grid pruning Flowchart (Completion dependent on tree quantity) Work request received CSR creates a work order 6 from Customer gives to Area Manager Foreman posts public motiees Crew performs work Removal Flowchart (15-30 day Completion) Customer marks trees far Work request received BSA 6 notiies resident from Costumer Area Manager schedules work, informs the Costumer 6 gives work order to Foreman Crew performs work Planting Flowchart (15-30 day Completion) Work request received from Customer Crew performs work 6 hangs tree care door hanger CSR prepares work order 6 orders trees) form Nursery Manager Foreman completes work order 6 inventory; then turns in Service Request Flowchart (15-30 day Completion) Work request received from Customer Foramen posts public notices i CSR creates a work order 6 gives to Area Manager Crew performs work Area Managger schedules the work 6 informs the Customer Foreman completes work order 6 inventory: then submits to office CSR creates work order 6 contacts USA 48 hours in advance of work 7sohm work ry: ffice CSR gives work order to Area Manager to schedule work 6 inform the Customer CSR closes wo-k order. Billing Dept. prepares invoice Area Managger schedules the work 9 informs the Customer Foreman completes work order 6 inventory; then turns in Emergency Flowchart (I Hour Response/ 24 Hour Completion) Fmergency request nn-Call supervisor Supervisor creates work received from Customer dispatches Emeegen.y Crew order 6 sends to Poreman Crew sends notification and photos taCustamer and If epplicalie, crew return Foreman completes Supervisor that work to site next day to work order 6 inventory: s complete complete work then turns iu 5E- Work order is given to the Foreman CSR closes work order: Billing Dept. prepares invoice Work order is given to the Area Manager r loses work order: Billing Dept.epares i run Work order is given to the Foreman Billing Dept. processes 6 prepares invoice Nork order is given to the Foreman CSR closes work order: Billing Dept. prepares invoice Crew pe fwms necessary work to ensure safety CSR closes war k order: Bihing Dept prepares invuiue 13 Page 205 QUALITY ION TROL TOLL FREE sss.54s.23s9 in ease of emergency after normal business hours Leave a message, if you du not receive a call back within 10 minutes, call the following contacts in order: ALONSO GARCIA, SUPERVISOR 714.981.35G4 MANUEL PEREZ, SUPERVISOR E2E.255.2821 LEONEL CORTEZ, SUPERVISOR 714.412.0424 NICK ALAGO. AREA MANAGER 714.920.0558 MARTIN CORTEZ, AREAMANAGER 714.713.0717 After confirmation from an call Manager, you can email multiple locations to: LIMBOUWNLWCAINHOM NORMAL BUSINESS HOURS 714.9 91-1900 ■ C TREE CARE PROFESSIONALS SERVING COMMUNITIES WHO GORE ABOU7 -RF= Project Site Maintenance Work site will he left free of debris at the end of each workday. We will not discharge smoke, dust, or any Other air containments in quantities that violate the regulations of any legally constituted authority. Protection of Public and Private Property WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least disturbance. Public Canvenience and Safety WCA will comply with any and all local sound control and noise level rules, regulations, and Ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency *Excluding emergency services. ® 7� Traffic Control 6.=1 \ Traffic control procedures will he set-up in accordance with On Work Area Traffic Control Handbook (WATCH) and State of Coiifornia Manual of Traffic Controls as well as the Agency Traffic and Safety operating Rules. WCA will make adequate provisions to insure the normal flaw of traffic over tho public streets and park roads. Every effort will he made to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboerd(s) will he used when needed Priorto use. the Agency will approve traffic safety equipment and devices. Pedestrian and vahicolar traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe Operations on the ground at all times Wien wcrk operations are n progress. SCREW\ WORKING IN \TREESoo 25E-50 Im Page 207 Customer Service Department As we work with, or near, the public, we are mindful that we will most likely he the first person the public contacts. We have a full- time Castamer Service Department with each Customer Service Representative (CSR) trained in addressing concerned residents and bystanders. Complaints C Damage Resolution Should there he any property damage, we adhere to specific procedures to resolve the problem. The Foreman on the jub site will notify the resident and the Inspector immediately. If the resident is not at home, than we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the some condition as before we entered it. We will notify the Agency Representative immediately upon damage of personal property including plans for corrective measures to take place within 48 All WCA vehicles are equipped with an Accident Kit should anything happen during the work day. Each kit has an Incident Report, an Accident Report, an Injury Report, a camera, First Aid instructions and protocol for contacting the corporate office. A computerized log of all incidents is maintained to include the date, time of occurrence, location, problem and action to be taken pursuant thereto or reasoning for nan-antian. Any activities found by the Agency to he unacceptable will he rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, bath private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair. We pride ourselves an professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner. AU is committed to working with the City afA?,7PhL7 Argmmga staff m dayelopandmamtam a work schedule that will previde the citizens with the mast effective and efcient means to perform free care services A will adbere to the schedule establisbedby the City and ensure residents of air dedication to completing work in a timely manner. lye understand that there maybe fluctaatiuns m the City's budget and that the City mayask us to reduce service levels in an effort to meet the current economic demands. 9yheing flexible, we canhelp to ease anyfinancialstrain7 promote centractorstab lity andguarantee residents with quality tree care 5castomer service. This is our oath ofcommitment tzz uphold the prestigious namesake afthe City ofRancho Cucamonga by providinggold standard tree care services, atrick Mahoney, t4 asident 7/24/13 25E-51 16 Page 208 ARBORACCESS FEATURES LIST TRACKING SYSTEM The List Tracking Report in ArburAccess is a useful tool in the management of incoming work. This report allows both parties to track specific jobs as they are ordered by the Agency, Proper use of this system enables the Agency and WCA to track the Completion of work that is ordered. 1A has complPtied11 'S tree inventories. 25E- 1z 17 INVENTORY SOFTWARE- ARBBRAECESS Our tree management program sets us apart from other companies. With nearly 2,000 active users, ArburAccess and our mobile app will help you easily manage your urban forest with ease and convenience. Tree site attributes include location (utilizing CPS coordinates), species type, and parkway size. Features allow you to view and edit work history records and create work orders directly from the field, all from our secure cloud. The information contained in ArburAccess is live data that can also be linked directly to a CIS program, such as ArCView, for goo -coding purposes and can assist your Agency in meeting CASH34 requirements. ArburAccess provides an unlimited resource of information regarding your urban forest. SOFTWARE TRAINING Our If Department is based out of our corporate office in Anaheim, CA with regional officas located throughout California and Arizona. Each office has the ability to provide software training to nor customers. We are also available to provide training sessions on - site at the customer's discretion. On -site training is proven to be effective as it provides a guided hands-on experience. We offer periodic tree maintenance and management workshops each year. These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to he a great round -table and networking opportunity for the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry. Certified Arbarists and Tree Workers who attend are eligible to receive continuing education credits (CFO's) from the International Society of Arboriculture. The success of any urban forest program depends on the proper management of information. Unlimited telephone and/or email support is available to answer technical questions and aid staff in the use of the software system. Software training and support is included in the cost associated with the Inventory data collection. Page 209 BILLING WEA, Inc. operates a modern invoicing system that is updated on a daily basi& progress billings will be submitted to the Customers on a bi-weekly basis. unless otherwise requested. Invoices will reflect an amount complete for the billing period along with a year-to-date total for thatjob. Each billing will include a listing of completed work by address, tree species, work performed and approprate data acceptable to the customer. This information will be supplied in hardcopy and immediately accessible an ArbarAccESs. Jab balances reflecting the percent of completion fur each job can be viewed on ArborAccess. SAMPLE MANAGEMENT TOOLS OETAILEO TREE SITE CHARACHTERI STIES The advanced technology provides a valuable tool to urban forestry professionals by displaying specific tree site information along with a representative photograph of the species type and a recommended maintenance field. ArborAcccss' built-in quality control features assist in data accuracy. As maintenance is performed, the work history is uprated and accompanied with hi - weekly invoices. This process eliminates the need for dual -inputting and helps keep the tree inventory current and accurate. SAMPLE AGENCY SPECIES FRELUENCY REPORT Botanical Common Total pct. tlquldambar styradnus Lagerstrf a la India AMERICAN SWEETGUM CRAPE MYRTLE 4,78114.36% 2,008 6.03% Ulmbs parofolla CHINE5E ELM 1963 5,90% Fraxlnus veiuNre'Modestd MODESTO ASH 1,820 5.47% Cupanlepsis anacardloides Ir-umderrimr CARR07WCOD 1568 4.719EFraxlnus veiutlna Plnus cananeras ARIZONA ASH CANARY ISLAND PINE 1,259 1,191 3.78% 3.58% Grevillea mbusta SILK OAK 1,141 3.43% Plstacia chinensis CHINIESE PISTACHE 1,12.7 3,39% tuliffera TULIP TREE 1,076 3.23% l Other OTHER 15,355 46.13% Total Trees 33,289 100% The Species Frequency report can assist your Agency in identifying the tree population within the urban forest. This type of information is valuable in the event of an insect infestation, deadly disease, or even estimating future maintenance costs. In addition, an analysis can be performed to evaluate the history of the performance of a particular species within your Agency. MAINTENANCE RECORDS DETAILED REPORTING OPTIONS Accurate maintenance records for each location oftentimes can - mvantory . DOH Frequency assist the Agency with liability claims. Maintaining a detailed history - View Invoices . Height Frequency of the work performed at each location demonstrates goad faith in a Job Balances . District Frequency preserving its urban forest. It is imperative that work requests are - Green Waste . Species Frequency (sample chore) pulled from the system prior to the work being performed, - Work History • All Tees at an Address otherwise inventory accuracy is not guaranteed • Work Type by District . Estimated Tree Value 25E-53 fe:i Page 210 Modern Fleet consisting of 1500+ EQUIPMENT Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and detailed. All equipment used during the duration of this project will meet state and federal safety requirements and have all up-to-date certifications as required. CHP Biennial Inspection of Terminal Certification We have successfuily been awarded the CNP Biennial Inspection Award of Recognition. This inspection has assisted our company in instituting several safety programs. as well as our Preventative Maintenance Program utilized by our in-house fleet department. The inspection reviews our vehicle maintenance and repair records, our procedural methods and policies for vehicle maintenance and operations. This certification ensures that our vehicles operate safefy. NetworkCar Fleet Solutions WCA has partnered with Netwurk'Ear Fleet Solutions to provide BPS units an all vehicles and equipment. This investment has given us and our customers the following benefits: • Provide faster response times and more efficient routing allowing us to service more customers • Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and minimizing costly vehicle repairs • Decrease fuel use by monitoring fleet fuel economy and saving on unnecessary fuel expenditures • Reduce emissions by helping drivers Improve their habits such as speed and idle time, and reducing total miles driven which will significantly reduce harmful greenhouse gas emissions • Improve dispatching with landmarks and driving directions. UPS units helps us to better dispatch so that we can service mare customers. faster Recover stolen vehicles reducing liability costs which can be passed on to customers W MAP -M OF FVLMTOM 121 ®no a 4 ocP nGy_"'D! '..P Dale: zlauzoz7� oaz pn SUOR: �'IN ini-zzw eWir�w, u.�x d Ful�iton EQUIPMENT LIST SUMMARY: Pick Up Trucks 261 Aerial Lift Devices 252 95' Aerial Devices 15 Dump Trucks 147 Flat Beds 39 Forklifts G Arrawboards GO ATVs 4 Stump Grinders 48 Loaders G5 Ruhher Track Loader I Rout Pruners 2 Rolloff Trucks 39 Saw Mill 2 Log Skidder I Back Hoes I Brush Chippers 152 Cranes 5 Toyota Prius 10 Toyota Yaris B Ford CMAK 4 25E-54 19 Page 211 City of Rancho Cucamonga Request for Proposals {"RFP"Jg19120-007 for Citywide Tree Maintenance 5ervices "EXHIBIT A" CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT It is the policy of the City of Rancho Cucamonga to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors. I do not have specific knowledge of confidential information regarding RFP responses received In response to the Request for Proposal ("RFP") #19/20-007 for Citywide Tree Maintenance Services. I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas. I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein. Patrick Mahoney No Relationship President (Print Name) (Relationship to the City) (Relationship to the Vendors) (Signature) (Date) Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. 25E-55 Page �� of 43 Page 212 City of Rancho Cucamonga Request for Proposals f"RFP"Jg19120-007 for Citywide Tree Maintenance services "EXHIBIT B" PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY Mark the appropriate choice, below: K Vendors accepts the PSA without exception. Vendors proposes exceptions to the PSA. Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the submitted summXy may deem the response as non -responsive. Signature Printed Name President Title Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. 25 E-56 Page �y of 43 Page 213 City of Rancho Cucamonga Request for Proposals {"RFP"Jg19120-007 for Citywide Tree Maintenance Services "EXHIBIT C" ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED I, Patrick Mahoney the President (President, Secretary, Manager, Owner or Representative) of West Coast Arborists. Inc. certify that the (Name of Company, Corporation or Owner) Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP") for #19/20-007 for Citywide Tree Maintenance Services have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA prior to award shall be sufficient cause for immediate disqualification of award. Failure to maintain said_pgverage shall result in termination of the contract. Printed Name President Title 7/23/19 Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. 25 GC -57 Page 37 of 43 Page 214 Certificate of Insurance THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RICHTS UPON YOU THE CERTIFICATE HOLDER. THIS CERTIFICATE IS NOT AN INSURANCE POLICY AND DOES NOT AMEND, EXTEND, OR ALTER THE COVERAG£.4FFOROPD BY THE POLICIES LISTED BELOW, POLICY LIMITS ARE NO LESS THANT-HOSE LISTED, ALTHOUGH POLICIES MAY INCLUDE ADDITIONAL. SUBLIMITILIMITS NOT LISTED BELOW. This is to Certify that I WEST COAST ARBORISTS, INC ANA EAST VIA BUR2806 ADDRESS AND Liberty Mutual. ANAHEIM CA 92806 OF INSURED L INSURANCE is, at the issue data of this conificate, insured by the Company under the pelicy(ior) listed bebw. The insurance afforded by the listed policy(tes) is subject to all their Terms, exclusions and Conditions and is not allmd by any rcquironni eertn or condiaion of any carouser it oiler docurncnt with msnect to which this eaniftcam may be issucd. ExP DATE TYPE OF POLICY CCNTINUOUS ❑ EXTENDED POLICY NUMBER LIMIT OF LIABILITY © POLICY TERM WORKERS COMPENSATION Statutory Limits 7/112020 WA7-66D-039499-079 COVERAGE AFFORDEDUNDERWC LAW OFTHE FOLLOWINGSTATES: All States Except: NO, OH, WA., A. EMPLOYERS LIABILITY Bodily In'aryby d<.nI 1DOODDOF,.hA u�; Roddy Injury By Disuau 1 000 000 Bodily Injury By Disease 1000 000 : . COMMERCIAL GENERAL LIABILITY 7/112020 T32-661-039499-019 Gen rot AgSmgute $2,000,000 ® OCCURRENCE Peoducla! Completed Operations Ap3regate © CLAIMS MADE $2,000,000 Each Occurrence $2,000,000 Personal& Advertising Injury $2,000,000 Per PcraanlOtirnvarion RETRO DATE. Other her Dama a to grernises rented to AUTOMOBILE LIABILITY 7/1/2020 AS7-661-039499-039 Each Accident—Singleulnil $2 ODD.ODD B.I. A"P-D- Carribined OWNED Each Pcrean Each Accident or Occuti 0 NON.GWNED 0 HIRED Each Accidens or Occurrence OTHER ADDITIONAL COMMENTS If Phc ccni8cata cspirslion drlc is confinuous or csw dcd term, you will be notihcd if covtragc is laminated orreduced be}'ora 1hC ecrtificulc expiration dI NOTICE OF CANCELLATION: (NOT APPLICABLE UNLESS A NUMBER OF DAYS IS ENTERED BELOW,) BEFORE THE STATED EXPIRATION DATE THE COMPANY WILL NOT CANCEL OR REDUCE IHE INSURANCE AFFORDED UNDER THE ABOVE POLICIES UNTIL AT LEAST 30 DAYS NOTICE OF SUCH CANCELLATION HAS BEEN MAILED TO - Evidence Only 2200 E Via Burton Liberty Mutual Insurance Group �, Elaine Ulan tiAnaheim CA 92806 Los Angeles l 0603 AUTHORIZED REPRESENTATIVE .y i 818 W 7Ih Street, Suite 850 0564408 Los Angeles CA 90017 213443-0782 6118/2019 LDEFICE PHONE �DgATEISSUEDIInn This certificate is executed by LIBERTY MUTUAL INSURANCE G215E such Insurance as is afforded by those Companies NM TW. a 2% 1.933I)SA 1 UP 2919 1 7/19-1/20 - GL12/2, AL/2, WC/r I nonaa stricala 1 6n9/2919 6:51;15 AR lWTI I Page 1 of l rr 9 LDI COI 269896 0211 City of Rancho Cucamonga Request for Proposals {"RFP"i#19120-007 for Citywide Tree Maintenance services "EXHIBIT W ADDENDUM ACKNOWLEDGEMENT The Vendors hereby acknowledges the following Addenda Number(s) to this RFP have been received, if any. Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non -responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addendum No. 1 Addendum No.2 Printed Name President Title 7/23/ 19 Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. 25 G C-5e Page �& of 43 .7 Page 216 City of Rancho Cucamonga Request for Proposals {"RFP"Jg19120-007 for Citywide Tree Maintenance Services "EXHIBIT E DEBARMENT and SUSPENSION CERTIFICATION FORM I certify that neither West Coast Arborists, Inc. (Vendor) nor any of its proposed subcontractors are not currently listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal will be disqualified. Patrick Mahoney Printed Name President Title Date Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. 25 G—CCVO Page �y of 43 Page 217 City of Rancho Cucamonga Request for Proposals {"RFP"i#19120-007 for Citywide Tree Maintenance 5ervices "EXHIBIT F" PARTICIPATION CLAUSE It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of 730 days. Said entities shall have the option to participate in any award made because of this solicitation. Any such piggy -back awards will be made independently by each agency, and the City of Rancho Cucamonga is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy -back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendors. Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify. YES NO Must be included in final RFP submittal. Submittals Due: July 24,2019 by 3:00 p.m. 25 G—CCV 1 r1 Page JR of 43 Page 218 City of Rancho Cucamonga Request for Proposals ("RFP")#19/20-007 for Citywide Tree Maintenance Services "EXHIBIT G" SIGNATURE OF AUTHORITY The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response. THE VENDORS IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON -RESPONSIVE. Company Name: Address: (Street, $u_ # City, State, hp) West Coast Arbol ists, Inc. 2200 E. Via Burton Telephone #: Anaheim, CA 92806 (714) 991-1900 Fax #: (714)956-3745 E-mail address: Web Address: Victor Gonzalez, Vice President www.wcoinc.com vgonzalez@wcalnc.com Authorized Representative: (print) Title: Petrick Mahoney President Signature: Date: 7/23/19 lustbe included in final RFP submittal. Submittals Due: July 24, 2019 by 3:00 pm Page 41 of 43 25E-62 N1 Page 219 City of Rancho Cucamonga Page 1 Citywide Tree Maintenance Services (RFP #19120-007), bidding on July 24, 2019 MO PM (Pacific) Printed 1CQ112019 Bid Results Bidder Details Vendor Name West Coast Arboril Inc. Address 21718 Walnut Ave. Grand Terrace, CA 92313 United Stales Respondee Victor Gonzalez Respondee Title Vice President Phone 714-991-19DO Ext. Email vgonzalez@wcainc.com Vendor Type Bid Detail Bid Responsive Yes Ranking 1 Line Items Discount Terms nod'ecoont Num Item Code UOM Clty Unit Price Line Total Discount Comment Grid Pruning 1 Flat rate price per tree. EA 7500 $74.0000 $555,000.0000 $555,000.0000 Subtotal $555,000.0000 $555,000.0000 Full Prune per Service Request. 2 D'-12" Demeter Standard Height FA S00 $74.0000 $37,000.00D0 $37,000.0000 3 13"-1 a" Diameter Standard Height EA 1000 $100,0000 $100,000.0000 $100,000.0000 4 19"-24" Diameter Standard Height FA 3500 $124.000C $434,000.0000 $434,000A000 5 25"-30" Diameter Standard Height FA 2500 $144.D000 $360,000.0000 $360,0000000 6 31"-36" Diameter Standard Height FA 100 $294.0000 $29,400.0000 $29,400.0000 7 364 Diameter Standard Height FA 50 $494.000C $24, 70O.6C00 $2L,700.0000 Subtotal $985,100.0000 $985.100.0000 Crown Raise per Service Request - Hardwood tree 0 0'-12" Diameter Standard Height FA 10 $40.011)00 $400.0000 S400,0000 25E-63 Page 220 City of Rancho Cucamonga Page 2 Citywide Tree Maintenance Services (RFP #19120-007), bidding on July 24, 2019 MO PM (Pacific) Printed 1CQ112019 Bid Results Num Item code uoM Qty Unit Price Line Total Discount Comment 9 13"-18" Diameter Standard Height FA 10 $45.000C $450.0000 $450,0000 10 19"-24" Diameter Standard Height FA 20 $75.0000 $1,500-0000 $1,500,0o00 11 25"-30" Diameter Standard Height FA. 20 $95.0000 $1,900.0000 $1,900,0000 12 31"-38" Diameter Standard Height PA 20 $144.0000 $2,880.0000 $2,880.0000 13 38"+ Diameter Standard Height FA 10 $224.0000 $2,240.0000 $2,240,0000 Subtotal $9,370.0000 $9,370.0000 Crown Cleaning per Service Request - Hardwood tree 14 X-12" Diameter Standard Height FA 10 $74.0000 $740.0000 $740,0000 15 13"-18" Diameter Standard Height EA 10 $100.0000 $1,000.0000 $1,000,0000 16 19"-24" Diameter Standard Height EA 20 $124.0000 $2,480.0000 $2,480.0000 17 25"-30" Diameter Standard Height PA 20 $194.0000 $3,880.0000 $3,880.0000 18 31".36" Diameter Standard Height EA 20 $224.3000 $4,480.0000 $4,480.0000 19 36"+ Diameter Standard Height FA 10 $274.0000 $2,740.0000 $2,740,0000 Subtotal $15,320.0000 $15,320.0000 Crown Reduction per Service Request - Hardwood tree 20 X-12" Diameter Standard Height FA 10 $204.0000 $2,040.0000 $2,040,0000 21 13"-18" Diameter Standard Height FA 10 $294.0000 $2,940.0000 $2,940,0000 22 19"-24" Diameter Standard Height EA 20 $344.0000 $6,880.0000 $6,880.0000 23 25"-30" Diameter Standard Height EA 20 $394.0000 $7,880.0000 $7,880,0000 PIr'i39/5��cc ww �'F Page 221 City of Rancho Cucamonga Page 3 Cltywide Tree Maintenance Services (RFP #19120-007), bidding on July 24, 2019 MO PM (Pacific) Printed 1CQ112019 Bid Results Num Item Code uOM City Unit Price Line Total Discount Comment 24 31"-36" Diameter Standard Height FA 20 $444.0000 $8,880.0000 $8,880.0000 25 36"+ Diameter Standard Height EA 11) $524-0000 $5,240.0000 $5,240,00W Subtotal $33,860.0000 $33,860.0000 Palm Pruning 26 Prune Date Palm (Phoenix spit.) FA. 10 $224.0000 $2,240.0000 $2,240.0000 27 Clean Trunk for Date Palm (Phuenix spit.) EA 5 $224. D000 $1,120.0000 $1,120.0000 28 Prune Fan Palm (Washingtonia spit.) E4 2000 $64.0000 $128,000.0000 $128,00D.0000 29 Clean Trunk for Fan Palm (Washingtonia spit.) FA 5 $94.0000 $470.0000 5470,0000 30 Prune all other Palm Species EA 500 $64.0000 $32,000.0000 $32A00,0000 Subtotal $163,830.0000 $163,830.0000 Tree and Stump Removal 31 0'-12" Diameter Standard Height FA 25 $224.0000 $5,600.0000 $5,600.0000 32 13"-18" Diameter Standard Height FA 100 $324.0000 $32,400.0000 $32,400.0000 33 19"-24" Diameter Standard Height EA 150 $500.0000 $75,000.0000 $75,000,0000 34 25"-30" Diameter Standard Height FA 150 $75o.0000 $112,500.0000 $112,500,0000 35 31"-36" Diameter Standard Height FA 100 $850.0000 $85,000.0000 $85,000,0000 36 36"+ Diameter Standard Height EA 30 $1,000.0000 $30,000.0000 $30,000,00D0 Subtotal $340,500.0000 $340,500.0000 Tree Removal Only. No Stump Removal. 37 0'-1211 Diameter Standard Height FA 10 $224.0000 $2,240.0000 $2,240,0000 25E�65 Page 222 City of Rancho Cucamonga Page 4 Cltywide Tree Maintenance Services (RFP #19120-007), bidding on July 24, 2019 3:00 PM (Pacific) Primed 1M212019 Bid Results Num Item code uoM Qty Unit Price Line Total Discount Ccmment 38 1Y-1 a' Diameter Standard Height EA 10 $324.0000 $3,240.0000 $3,240,0000 39 1V-24" Diameter Standard Height FA 10 $500.00ne $5p00-0000 $5,000,0000 40 2F'-30" Diameter Standard Height FA. 10 $750.0000 $7,600.0000 $7,600 0000 41 31"-36" Diameler Standard Height EA 10 $850.0000 $8,500.0000 $8,500,0000 42 38"+ Diameter Standard Height FA 10 $1,000.D000 $10,000.00DD $10,000,0000 Subtotal $36,480-0000 $36,480-0000 Stump Removal 43 Stump Removal per Stump Diameter Inch at Grade Cl 300 $14.0000 $4,200.0000 $�'200,0000 Subtotal $4,200,0000 $4,200-0000 Tree Planting and Staking 44 15 Gallon (douba staked per specs) - Labor, Equipment, Tree and Materials FA 20 $194.00D0 $3,880.00D0 $3,880,0000 45 24 inch Box (double staked per specs)- Labor, Equipment, Tree and Materials EA 10 $394.0000 $3,940.0000 $3,940,0000 46 36 inch Box (double staked per specs)- Labor, Equipment, Tree and Matenads EA 5 $954.0000 $4,770.0000 $4,770.0000 Subtotal $12,590.0000 $12,590.0000 General Labor Rates 47 Rate for 1 Ground -person HR 1 $89-0000 $89.0000 $89,0000 48 Rate for 1 Equipment Operator HR 1 $89.0000 $89.0000 $89.0000 49 Rate for 1 Trimmer HR 1 $89.0000 $89.0000 $89.0000 Subtotal $267.0000 $267.0000 Day Rate 50 Day Rate Service Crew DAY 1 $2,136.D000 $2,136.0000 $2,136.0000 126E-f�6 Page 223 City of Rancho Cucamonga Page E Citywide Tree Maintenance Services (RFP #1912"07), bidding on July 24, 2019 MO PM (Pacific) Printed 1CQ112019 Bid Results Num Item Code UOM City Unit Price Line Total Discount Comment 51 Specialty Equipment Day Rate DAY 1 $979.0000 $979.0000 $979.0000 Subtotal $3,115.0000 $3,115.0000 Emergency Services 52 During normal business hours HR 1 $300.0000 $300.0000 $300,0000 53 After hours, weekends Vor holidays HR 1 $450.0000 $450.0000 $450.0000 Subtotal $750.0000 $750.0000 General Arborist Services 54 Arhorist Reports HR 20 $174.0000 $3,480.0000 $3,480,0000 55 Level 1, 2, and 3 Risk Assessments HR 20 $174.0000 $3,480.0000 $3,480.0000 Subtotal $6,960.0000 $6,960.0000 Other Charges 56 Other Charges (please specify; LOT 1 $8g.0000 $89.0000 $89.0000 Traffic Control (Per Hour) 57 Other Charges (please specify; LOT 1 $89.0000 $89.0000 $89,0000 Plant Health Care (Per Hour) Subtotal $178.0000 $178.0000 Total $2,167,520.0000 $2,167,520.0000 25E-67 Page 224 EXHIBIT B N 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 1] 18 19 20 21 22 23 24 25 26 2] 28 29 30 31 32 33 34 35 36 3] 38 39 40 41 42 43 44 45 46 42 48 49 50 51 52 53 54 55 56 52 City of Rancho Cucamonga RFP for Citywide Tree Maintenance Services - Fall 2019 Line Items prices in WCA columnapply only Description UOM qty Grid Pruning Flat rate price per tree EA 7500 Full Prune per Service Request 0"-12" DSH EA 500 Full Prune per Service Request 13"-18" DSH EA 1000 Full Prune per Service Request 19"-24" DSH EA 3500 Full Prune per Service Request 25" 30" DSH EA 2500 Full Prune per Service Request 31" 36" DSH EA 100 Full Prune per Service Request 36". DSH EA SO Crown Raise per Service Request - Hardwood tree 0"-12'DSH EA ID Crown Raise per Service Request- Hardwood tree 13"-18"DSH EA 10 Crown Raise per Service Request - Hardwood tree 19"-24"DSH EA 20 Crown Raise per Service Request- Hardwood tree 25"-30" DSH EA 20 Crown Raise per Service Request- Hardwood tree 31"-36" DSH EA 20 Crown Raise per Service Request- Hardwood tree 36+ DSH EA 10 Crown Cleaning per Service Request -Hardwood tree 0"-12" DSH EA 10 Crown Cleaning per Service Request -Hardwood tree 13"-18" DSH EA 10 Crown Cleaning per Service Request -Hardwood tree 19"-24" DSH EA 20 Crown Cleaning per ServiceRequest -Hardwood tree 25"-30" DSH EA 20 Crown Cleaning per Service Request -Hardwood tree 31"-36" DSH EA 20 Crown Cleaning per Service Request -Hardwood tree 36"+DSH EA 10 Crown Reduction per ServiceRequest- Hardwood tree 0"-12'DSH EA ID Crown Reduction per Service Request -Hardwood tree 13"-18" DSH EA ID Crown Reduction per Service Request -Hardwood tree 19"-24" DSH EA 20 Crown Reduction per Service Request -Hardwood tree 25' -30" DSH EA 2D Crown Reduction per Service Request -Hardwood tree 31" 36" DSH EA 20 Crown Reduction per Service Request- Hardwood tree 36"+DSH EA 10 Palm Pruning Prune Date Palm (Phoenix spp.) EA 10 Palm Pruning Clean Trunk for Date Palm (Phoenix spp.) EA 5 Palm Pruning Prune Fan Palm(Washingtonia spp.) EA 2000 Palm Pruning Clean Trunkfor Fan Palm(Washingtonia spp.) EA 5 Palm Pruning Prune all other Palm Species EA 500 Tree & Stump Removal 0"-12' DSH EA 25 Tree & Stump Removal 13"-19" DSH EA 100 Tree & Stump Removal 19"-24" DSH EA 150 Tree & Stump Removal 25'-3D" DSH EA 150 Tree & Stump Removal 31" 36" DSH EA 100 Tree& Stump Removal 36"+DSH EA 30 Tree Removal Only. No Stump Removal 0"-12' DSH EA 10 Tree Removal Only. NO Stump Removal 13"-18" DSH EA 10 Tree Removal Only. NO Stump Removal 19"-24" DSH EA 10 Tree Removal Only. No Stump Removal 25'-30" DSH EA 10 Tree Removal Only. No Stump Removal 31"-36" DSH EA 10 Tree Removal Only. No Stump Removal 36"+DSH EA 10 Stump Removal per Stump Diameter Inch at Grade DI 300 Tree Planting and Staking 15 Gallon (double staked per specs) - Labor, Equip., Tree & Materials EA 20 Tree Planting and Staking 24 inch Box (double staked per specs) - Labor, Equip.,Tree &Materials EA 10 Tree Planting and Staking 36 inch Box (double staked per specs) - Labor, Equip.,Tree &Materials EA 5 General Labor Rates Rate for 1 GroundpersonHR 1 General Labor Rates Rate for 1 Equipment Operator HR 1 General Labor Rates Rate for 1 Trimmer HR 1 Day Rate Service Crew DAY 1 Day Rate Specialty Equipment Day Rate DAY 1 Emergency Services During normal business hours HR 1 Emergency Services After hours, weekends &/or holidays HR 1 General Arborist Services Arborist Reports HR 20 General Arborist Services Level 1, 2, and 3 Risk Assessments HR 20 Other Changes (please specify) LOT 1 Other Changes (please specify) LOT 1 WCA UPS Mariposa Unit Price Extended Total Unit Price Extended Total Unit Price Extended Total $74.00 $555,000.00 $102.00 $765,DO0.00 $133.00 $997,500.00 $24.00 $32,000.00 $102.00 $51,000.00 $24.00 $37,000.00 $100.00 $100,000.00 $102.00 $102,000.00 $111.OD $111,000.00 $124.00 $434,000.00 $102.00 $357,000.00 $188.00 $658,DOO.00 $144D0 $360,000.00 $102.00 $255,000.00 $244.DO $610,000.00 $294.00 $29,400.00 $102.00 $10,200.00 $299.DO $29,9DO.00 $494.D0 $24,700.00 $102.00 $5,1W.OD $344.00 $17,200.00 $40.00 $400.00 $65.00 $650.00 $Sohn $500.OD $45.00 $450.00 $25.00 $250.00 $2D.D0 $700.00 $25.00 $1,50D.OD $85.OD $1,700.00 $90.00 $1,WD.OD $95.00 $1,900.0D $85.00 $1,200.00 $110.00 $2,2Do.Do $144.00 $2,88D.OD $85.00 $1,200.00 $13D.OD $2,6DO.D0 $244.00 $2,440DD $85.00 $850.00 $150.OD $1,500.00 $24.00 $740.00 $20.00 $200DD $60.00 $600.00 $100DO $1,000.00 $80.00 $800.00 $95.00 $950.00 $124.00 $2,480.00 $9D.00 $1,800.00 $135.00 $2,2DO.D0 $194.00 $3,880.00 $100.00 $2,000.00 $175.00 $3,500.00 $224.00 $4,480.00 $110.00 $2,200.00 $215.00 $4,300.00 $274.00 $2,74D.00 $120.00 $1,200.00 $250.OD $2,500.00 $204.00 $2,04D.00 $100.00 $1,000.00 $24.00 $740.OD $294.00 $2,94D.00 $150.00 $1,500.00 $111.00 $1,110.00 $344.00 $6,880.OD $185.DO $3,700.00 $188.OD $3,76D.OD $394.00 $7,880.DD $225.00 $4,500.00 $244.D0 $4,880.D0 $444.00 $8,880.00 $235.00 $4,700.00 $299.OD $5,980.00 $524.00 $5,240.OD $245.00 $2,450.00 $344.OD $3,440.00 $224.00 $2,24D.00 $135.00 $1,350.00 $15D.OD $1,500.00 $224.00 $1,12D.00 $150.00 $750.00 $10D.0o $500.00 $64.00 $128,000.00 $65.00 $130,000.00 $68.00 $136,D00.00 $94.00 $47D.00 $240.00 $1,200.00 $80.00 $400.00 $64.00 $32,000.00 $65.00 $32,500.00 $65.00 $32,500.00 $224.00 $5,600.00 $150.00 $3,750.00 $175.OD $4,375.00 $324.00 $32,40D.00 $398.00 $38,800.00 $375.00 $37,500.00 $50DDD $75,00D.00 $580.00 $87,000.00 $575.00 $86,25D.00 $750.00 $112,500.00 $220.DO $115,500.00 $885.00 $132,25D.0D $850.00 $85,000.00 $970.00 $97,000.00 $1,175.00 $117,50D.OD $1,000.Do $30,000.00 $1,080.00 $32,400.00 $1,375.00 $41,250.00 $224.00 $2,240DD $110.00 $1,100DO $125.OD $1,250.00 $324.00 $3,24D.00 $250.00 $2,500.00 $30D.OD $3,000.00 $500.00 $5,OOD.00 $400.00 $4,000.00 $445.OD $4,450.00 $750.00 $7,500.00 $SOD.00 $5,000.00 $625.00 $6,250.DO $850.00 $8,500.00 $600.00 $6,000.00 $840.00 $8,400.00 $1,DD0.00 $10,00D.0D $700.00 $2,000.00 $1,075.00 $10,250D0 $14.00 $4,200.00 $12.OD $3,600.00 $13.75 $4,125.00 $194.00 $3,880.00 $190.00 $3,800.00 $175.00 $3,500.00 $394.00 $3,940.00 $385.00 $3,850.00 $350.OD $3,sD0.D0 $954D0 $4,72D.00 $975.00 $4,875DO $925.OD $4,625.00 $89.00 $89.00 $25.00 $25.00 $22.00 $]].OD $89.00 $89.00 $80.00 $80.00 $85.00 $85.OD $89.DO $89.DD $85.00 $85.00 $81.00 $81.DO $2,136.00 $2,136.00 $1,920.00 $1,920.00 $1,970.00 $1,970.00 $979.00 $979.00 $700.00 $700.00 $675.00 $675.00 $300.00 $300.00 $250.00 $250.00 $285.DO $295.00 $450DD $450.00 $300.00 $300D0 $375.00 $375.00 $174.00 $3,480.00 $135.00 $2,700.00 $125.00 $2,500.00 $174.00 $3,480.OD $125.DO $3,500.00 $125.00 $2,500.D0 $89.DO $89.DD $85.DD $85.00 no bid no bid $89.DO $89.DD I $85.DD $85.00 1 no bid no bid $2,167,720.00 $2,170,955.00 $3,153,283.00 25E-68