HomeMy WebLinkAbout25I - AMEND AGMT FOR MEDIAN LANDSCAPEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 1, 2020
TITLE:
APPROVE AMENDMENT TO
AGREEMENT WITH LANDSCAPE WEST
MANAGEMENT SERVICES, INC. TO
INCREASE THE AGREEMENT AMOUNT
BY $250,000 ANNUALLY FOR THE
REMAINING TERM OF THE AGREEMENT,
FOR AN AGGREGATE AMOUNT OF
$5,100,000, FOR RIGHT-OF-WAY AND
MEDIAN LANDSCAPE MAINTENANCE
SERVICES
(NON -GENERAL FUND)
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 sl Reading
❑ Ordinance on 2od Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CK�7►111►U1q�iC�.
/s/ Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Landscape West
Management Services, Inc. for right-of-way and median landscape maintenance services, to
increase the agreement amount by $250,000, for an updated annual amount not to exceed
$1,020,000 and a total agreement amount not to exceed $5,100,000 for the maximum term of the
agreement, which began on July 2, 2019 and expires June 30, 2021, including provisions for two
two-year extensions exercisable by the City Manager and the City Attorney, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Maintenance Services Division is responsible for the maintenance of
over 30 miles of City street medians and neighborhood entry areas. The services include, but are
not limited to, mowing, trash removal, irrigation system maintenance, and weed mitigation and
removal. On July 2, 2019, the City Council approved an agreement with Landscape West
Management Services, Inc., in an annual amount not to exceed $770,000 to provide median
landscape maintenance and right-of-way cleaning services (Exhibit 1).
Between 2011 and March 2017, the State of California experienced record drought conditions. In
response, former Governor Jerry Brown issued an Executive Order, which among other things,
prohibited irrigation of street medians containing grass. In compliance with the Executive Order,
the City Council directed the Public Works Agency to discontinue the use of potable irrigation to
the City's street medians that contained grass. Subsequently, the grass withered and eventually
died, leaving barren median landscapes.
251-1
Approve Agreement Amendment with Landscape West Management Services, Inc.
December 1, 2020
Page 2
On April 7, 2020, City Council designated $2.3 million to improve the aesthetic appearance of
barren medians through the design and installation of new water efficient landscaping in the City's
arterial corridors in the areas of First, Bristol, 17th, and Fairview Streets, and Harbor and MacArthur
Boulevards. These arterial beautification projects began during the summer of 2020 and are close
to completion.
In order to maintain and preserve the City's new median improvements, and to address an
increased need for service due to vandalism, theft of the watering control systems, and destruction
of plants, staff recommends increasing the agreement amount with Landscape West Management
Services, Inc. by $250,000, for a total amount not to exceed $1,020,000 annually (Exhibit 2). The
additional contract capacity will also be utilized to maintain the new protected bike lanes being built
throughout the City.
FISCAL IMPACT
Funds are available for expenditure in Public Works Agency, Special Gas Tax Median Landscaping
account (No. 02917635-62320) and will be budgeted in subsequent fiscal years. Funds will be
spent according to the spending plan below:
Fiscal Year
Accounting Unit—
Fund
Accounting Unit,
Amount
Account #
Descri tion
Account Description
CURRENT ANNUAL CONTRACT
Median Landscaping,
FY 2020-21
02917635-62320
Special Gas Tax
Maintenance & Repair
$770,000
Buildings & Grounds
REQUESTED AMENDMENT
Median Landscaping,
FY 2020-21
02917635-62320
ESpecial Gas Tax
Maintenance & Repair
$250,000
Buildings & Grounds
TOTAL
$1,020,000
OPTIONAL EXTENSIONS
Median Landscaping,
FY 2021-22
02917635-62320
Special Gas Tax
Maintenance & Repair
$1,020,000
Buildings & Grounds
Median Landscaping,
FY 2022-23
02917635-62320
Special Gas Tax
Maintenance & Repair
$1,020,000
Buildings & Grounds
Median Landscaping,
FY 2023-24
02917635-62320
Special Gas Tax
Maintenance & Repair
$1,020,000
Buildings & Grounds
Median Landscaping,
FY 2024-25
02917635-62320
Special Gas Tax
Maintenance & Repair
$1,020,000
Buildings & Grounds
Total
$5,100,000
251-2
Approve Agreement Amendment with Landscape West Management Services, Inc.
December 1, 2020
Page 3
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management
Services Agency
Submitted By: Nabil Saba, P.E., Executive Director— Public Works Agency
Exhibits: 1. Agreement with Landscape West Management, Inc.
2. Third Amendment to Agreement with Landscape West Management, Inc.
251-3
A-2019-103
INSURANCE NOT ON FILE EXHIBIT 1
WORK MAY NQT PROCEED
CLERK OF COUNCIL
DATE; JUL 2 2 2019 AGREEMENT TO PROVIDE RIGHT OF WAY AND
�MEDIAN LANDSCAPE MAINTENANCE SERVICES
WA
tiNtt! ^,.(COHIS AGREEMENT is made and entered into this 2nd day of July, 2019 by and between
Landscape West Management Services; Inc. ("Contractor"), and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State
of California ("City'.
RECITALS
A. On May 2, 2019, the City issued Request for Proposal No. 19-016, by which it
sought a contractor to provide right-of-way and median landscape maintenance
services for the Maintenance Services Division of the City's Public Works Agency,
B. Contractor submitted a responsive proposal that was selected by the City.
Contractor represents that it is able and willing to provide the services described, in
the scope of work that was included in RFP No. 19-016 and addendum thereto.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms acid conditions hereinafter set forth, the parties agree as follows;
I. ' SCOPE OF SERVICES
Contractor shall pei*rm the services that were described in the scope of work that was
included in RFP No,19-016 and addendum thereto, and that is attached as Exhibit A. Contractor's
proposal is incorporated in full by reference herein.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services
under this Agreement, the rates and charges identified in Exhibit B. The total
annual sum to be expended under the term of this Agreement, including any
extension periods, shall not exceed $770,000. This sum is comprised of (1) the
base amount of $700,000 and (2) a 10% contingency in the amount of $70,000 for
additional services at the City's sole discretion.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City,
Page 1 of 8
251-4
3. TERM
This Agreement shall commence on the date first written above and terminate on June 30,
2021, unless terminated earlier in accordance with Section 17, below. The term of this Agreement
may be extended for two 2-year periods upon a writing executed by the City Manager and. City
Attorney.
4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title &, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or `Smaintenanoe" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to
fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
perforas the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
`Phis Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data'J. Contractor
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 8
251-5
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with respect
to insurance or self-insurance programs maintained by the City; and (e) contain
standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for .worker's compensation or to undertake self-insurance. Prior to
commencing the performance of work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(1) Contractor shall maintain all insurance required above in fall force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
Contractor, without thirty (30) days prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
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251-6
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to firmish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor or its subcontractors, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limits, to the extent required by Civil Code Section
2782.8, to claims that arises of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Contractor.
4. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infitingement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Contractor to the City pursuant to this Agreement.
10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement, Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
Page 4 of 8
251-7
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records slid any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
11. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically; or by other means. Confidential
information disclosed to either patty by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of set vices specified under this
Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1.988
Executive Director
Public Works Agency
City of Santa Ana
Page 5 of S
251-8
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Contractor: Landscape West Management Services, Inc.
1234 North Blue Gum Street
Anaheim, CA 92806
Attn: Michael Garibay, President
A party may change its address by giving notice in writing to the other party, Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terns of this Agreement and
any attachments hereto, the terns of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other instrument
that are inconsistent with, or in addition to, the terms and conditions hereof shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMEN I'
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void, Nothing in this Agreement shalt
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the patty waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
Page 6 of 8
251-9
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
tennination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City`s use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities or in eomiection with any activities tinder this Agreement.
Contractor affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
20. PIZOP'ESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
Page 7 of &
251-10
21. MISCELLANEOUS PROVISIONS
a. Each undersigned ,represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Norma Mitre
Acting Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:
J n M. Funk
Assistant City Attorney
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Page 8 of $
251-11
EXHIBIT A
SCOPE OF WORK
GENERAL REQUIREMENTS
1. Licenses and Pon -nits
The Contractor shall, prior to award of contract and without additional expenses to the
City, possess all licenses and permits required for the performance of the work required
by this contract, including but not limited to State License C-27 and a City of Santa Ana
Business License.
2 Compliance with Applicable Laws and Regulations
a Contractor shall perform all requirements under and in strict observance of and
compliance with all applicable laws, regulations, ordinances, codes and any other
legislative or statutory requirements.
b. Contractor warrants that the performance of services under this contract shall be
compliant with the current requirements of the Occupational Safety and Health Act
(OSHA) and as it may be amended or updated throughout the term of this contract.
a Note that all locations and quantities are subject to change at any time in order to respond
to unforeseen situations that may arise. City will provide Contractor with as much advance
notice as reasonably possible to allow Contractor to adjust schedules and workforces
accordingly.
4. Oversee workforces to ensure that work is being performed with all due diligence, quickly,
and thoroughly and for all the designated work area.
S. Perform scheduled and random checks with Project Manager or designee to ensure that
all work is being performed satisfactorily.
a Provide courteous interaction, direction, information, and referrals to all visitors, property
owners, Police Officers, other City employees, or related agencies.
7. Minimum Service Levels
a. Provide the required number of laborers, technicians, supervisors, and workers as
specified below and throughout these specifications. The City has determined
these are the required staffing levels necessary to accomplish all of the work
requirements within the allotted hours as indicated In the specifications.
b. Contractor shall provide three (3) crews each day (Monday — Friday) for scheduled
work (Weed Abatement Crew and Alley Crew). Contractor shall provide one (1)
251-12
Irrigation Technician as well as one additional crew for as -needed cleaning and
clearing services as requested.
a Note that from time -to -time and site -to -site more workers will be needed and
Contractor must provide additional workers at the rates stated In the eBid Line Items
for services requested by the Project Manager or his/her designee.
a DIR Registration
This project Is a public work and subject to the following: No contractor or subcontractor
may be listed on a bid proposal for a public works project (submitted on or after March 1,
2015) unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5 [with limited exceptions from this requirement for bid purposes only under
Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract
for public work on a public works project (awarded on or after April 1, 2015) unless
registered with the Department of Industrial Relations pursuant to Labor Code section
1725.5. This project is subject to compliance monitoring and enforcement by the
Department of Industrial Relations. Contractors are further cautioned that certified payrolls
shall be submitted electronically directly to the Department of Industrial Relations.
9. Prevailing Wage
The Director of the Department of Industrial Relations of the State of California has
ascertained the prevailing rate of per diem wages in dollars, based on a working day of
eight hours, for each craft or type of worker or mechanic needed to execute any
construction or maintenance contract, which maybe awarded by Public Works. The current
prevailing wage rates as adopted by the Director of the Department of Industrial Relations
are incorporated herein by reference and may be accessed at http://www.dir.ca.gov/
(General Prevailing Wage: determination' made by the Director of Industrial Relations /
Pursuant to California Labor Code Part 7, Chapter 1, Article 2, Section 1770,1773 and
1773.1).
The Contractor is required to pay the prevailing wage rate referred to above and is
responsible for selecting the crafttclassd'ication of workers which will be required to perform
this service in accordance with the Contractor's method of performing the work. Pursuant
to Section 1775 of the Labor Code (State of California) Contractor shall forfeit $50 for each
calendar day, or portion thereof, for each worker paid less than the stipulated prevailing
wage rates for any public work done under this Contract or by any subcontractor.
10. Prevailing Wage Compliance and Monitoring
Contractor is aware of the requirements of the California tabor Code Section 1720, at seq.,
and 1770, at seq., as well as California Code of Regulations, Title 8, Section 16000, at seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirement on "public works" and `maintenance" projects. Since the
services are being performed as part of an applicable "public works" or "maintenance"
project, as defined by Prevailing Wage Laws and since the total compensations is #1,000
or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall
251-13
provide contractor with a copy of the prevailing rates of per diem wages in effect at the
commencement of this Agreement/Contact. Contact shall make copies of the prevailing
rates of per diem wages for each craft, classification or type of worker needed to execute
the Services available to interested parties upon request, and shall post copies at the
Contractor's principal place of business and at the job site. Contractor shall defend,
Indemnify and hold the City, its elected officials, officers, employees and agents free and
harmless from any claim or liability arising out of any (allure oraileged failure to comply with
the Prevailing Wage Laws,
II. TRASH REMOVAL AND DISPOSAL:
Note the trash likely to be encountered during the course of cleaning includes but is
not limited to litter, trash, bio-waste and hypodermic needles, plastic, and cardboard
containers, plywood, used lumber, discarded furniture, and small appliances, toys
and other household Items.
2 Remove and dispose of items listed above according to all applicable laws, codes,
and requirements.
3. Note that trash removal is incidental to weed removal by either crew. It is included
so that the areas looks clean after the weed removal work is completed.
IIL MEDIAN GREW
1. Provide 2 Crew sizes as follows:
3 person crew=1 Leadworker+2 Laborers
3 person crew= 3 Laborers
2 Provide the crew daily. The assignments may change during the day to respond to
urgent requests. Homeless camp debris removal may occur several times a week.
a Provide the necessary labor, materials and equipment to remove weeds from all
medians, linear parks, sidewalk areas, planters and public lots.
4. Remove the trash encountered In areas immediately adjacent to weed clearing
along with the weeds.
5. Remove by hand or mechanical means, all weeds from medians, sidewalk and
street curb joint.
6. Maintain and clean the tree wells to enhance appearance and cleanliness of City
parkway tree wells by removing weeds and litter.
7. Maintain median islands and remove weeds, sucker growth, debris and trash as
directed per Scope of Work.
a Remove all litter (trash, paper, cans, bottles, signs and other debris)..
251-14
S Remove all unwanted natural or environmental materials, Including, but not
limited to bio-waste, hypodermic needles, dirt, slit, feces, soot, weeds,
10. Clean, cut, clear, and remove weeds and remove of light to medium
amounts of trash by using hand-held equipment like weed eaters, rakes,
brooms, and leaf blowers. Leave no piles, or residue with rake marks,
Sidewalk surface shall be clean of leaves, litter, and dirt.
11. Crew must be self -directed and report directly to the main office of Contractor.
12 Crew must be "on -call" and carry a dedicated cell phone and be available
during normal business hours on all workdays.
13 The Contractor shall collect all clippings, trimmings, cuttings, rubbish and
debris, and posted signs at all work sites and dispose of same in a lawful
manner per contract requirements at the Contractor's expense.
14. All trash and debris shall be removed from all worksitas a minimum of one (1)
time per week.
15. The Contractor shall rake, hand remove, or vacuum leaves that are not absorbed by
planting. This shall be done as often as required to maintain a neat appearance, or
prevent plants from being smothered by seasonal leaf drop at least weekly or as
directed by Projects Manager or designee.
16. After heavy windstorms, the entire contract area shall be cleaned of litter, fallen
branches, etc. Contractor shall respond to calls from Projects Manager or designee
immediately. Contractor shall patrol all areas durin heavy windstorms for trees
down, fallen branches, hanging branches, debris, and other potential hazards.
17. The Contractor shall keep sidewalks and all paved areas in the medians and
under overpasses swept and cleaned of any debris, weeds, dirt or soil. Tree
wells shall be maintained weed free.
la Additional duties that may be required of the Median Crew may Include the
following: clear catch basins during winter rain and storms, fill sandbags, remove
extra trash and debris generated by special events, remove litter and vegetation at
City -owned parcels, remove homeless camp debris, and assist street sweepers In
debris removal during weather events, ex. wind or rain.
19. All turf shall be mowed weekly with mulching mowers. Subject to the approval of the
Projects Manager or designee, the contractor may reduce the mowing frequency to
biweekly during periods of rain or prolonged cold. All grass clippings shall be left in
place with the exception of large accumulations, which shall be collected and
removed after each mowing.
20. All turf shall be cut to a height appropriate for the type of grass being mowed. Mowers
shall be maintained In optimum condition with sharp blades to provide a smooth,
even cut without tearing of the leaf blades.
21. All turf and hardscape areas shall be free of turf clippings, plant debris and trash at
the end of the scheduled mow day.
22. All turf shall be edged with blade trimmer adjacent to all improved surfaces and,
where no improved surface exists, turf edges shall be maintained as if the turf area
abuts a shrub bed or property line. Edging and detailing shall be performed weekly.
251-15
Following each edging, all edging debris shall be removed,
23. All turf growing adjacent to irrigation hardware, tree trunks, or any other landscape
amenity shall be neatly detailed by string trimmer and/or chemicals to twelve (12)
inches in all directions of said objects_ If chemical detailing is performed, the
Contractor shall use the string trimmer to remove the treated turf within one (1) week
after symptoms of photo toxicity become recognizable.
24. Any damage, as determined by the Projects Manager or designee, caused to
Irrigation components, sprinklers, valves, etc., or plant material by edging equipment
and/or mowers shall be replaced by the Contractor at Contractor's expense.
25. Lawnsshall be fertilized four(4) times annually with a"complete fertilIzer% Fertilize two
(2) times per year during the months of December and February using 22-3-9 at the
rate of five pounds (5 lbs.) per 1000 square feet or approved equivalent program.
During the months of June and October fertilize with 16-6-8 at the rate of six pounds
(6 lbs.) per 1000 square feet four (4) times per year, or approved equivalent program.
26. Due to the broad geographical area of the contract, the City may from time to time
adjust or change the fertilization specifications contained herein as a result of
consultation with Contractor or recommendations of a horticultural soils and plant
laboratory report for each site. All fertilization shall be included with the landscape
maintenance of each contract area. Contractor shall supply and transport all required
fertilizers and include costs in the bid to the City.
27. Turf areas shall be deeply watered as required by weather conditions to provide
adequate moisture for optimum growth. At no time shall turf areas be allowed to
show a lack of fresh green color or a loss of resilience due to lack of water,
28. Wherever or at any time that an irrigation system is damaged, fails or does not
adequately cover the turf area in which it is installed, the Contractor shall furnish and
set out hoses and sprinklers, or other portable means, as required to uniformly water
the turf area.
29. Automatic irrigation shall be conducted between the hours of 10:00 p.m. and 4:00
a.m. and shall be programmed to prevent excessive runoff, pending or over watering.
30. Contractor shall respond immediately to signs of turf stress. Turf lost due to stress
shall be deemed contractor negligence, as determined by the Projects Manager or
designee, and replaced at Contractor's expense.
31. Contractor shall develop and maintain a program to ensure that all turf is maintained
free of fungus, insect infestations and/or turf diseases at all times.
32. Damaged and/or bare spots in turf shall be immediately repaired at the time of
detection.
33. The tree guards shall be maintained in place around the trunk of each canopy tree at
all times to eliminate tree damage by string trimmers, mowers, etc. Trees damaged
by Contractor shall be immediately replaced at Contractor's expense.
34. Each year, all turf areas shall be over seeded with Eagle Blend or equivalent
perennial rye grass at the minimum rate of seven (7) pounds per 1,000 square feet.
Seed shall be uniformly broadcast, with care taken to not broadcast in non- turf area.
Dethatching and/or deep scalping of the turf may be required as directed by the
Projects Manager or designee. Seeds shall be guaranteed free of disease, pests, or
other foreign grasses or weeds.
251-16
35. The Contractor shall apply an approved pre -emergent herbicide to all turf areas a
minimum of one (1) time per year and/or as directed by the Projects Manager or
designee for control of all types of weeds. At no time shall weeds be allowed to
remain In turf areas.
36. Contractor shall flag all irrigation sprinklers prior to commencement of work
complete.
37. Damage because of rodent activity shall be repaired at Contractor's expense.
38, The Contractor shall be responsible for the complete removal and replacement of
ground cover lost due to normal attrition or to Contractor's faulty maintenance or
negligence, as determined by the Projects Manager or designee, at no additional
cost to the City.
39, Where ground cover grows under pine trees, the Contractor shall use a combination
of techniques (raking and blowing) to prevent the build-up of needles from forming
on the ground cover.
40. Ground cover plants shall be added, as needed, to ensure a solid mass planting in
conformance with the original Intent at no cost to the City.
41. Contractor shall remove dead shrubs and baekfill to existing grade with imported soil
as necessary to maintain a consistent finished grade. Sinkholes will not be
acceptable as it represents a liability to the City. Replacements of shrubs will be
approved by Projects Manager or designee.
42. Wall vines adjacent to and coming from City landscapes are a part of the
maintenance of this contract. Wall vines shall be kept trimmed approximately four
(4) Inches from the wall and eight (8) inches below the top of the wall. Where wall
vines have been allowed to grow over the top of the wall, the Contractor shall keep
wall vines trimmed down to the top of the wall. Wall vines may require trimming two
or more times per month during the growing season.
43. All shrubs growing in the work areas shall be pruned as required, to maintain plants in
a healthy growing condition and to maintain plant growth within reasonable bounds
to prevent encroachment of passage ways, walks, streets, view of signs or in any
manner deemed objectionable by the Projects Manager or designee. Dead or
damaged limbs or branches shall be cleaned out and removed with sharp pruning
tools with no projections or stubs remaining. Pruning shall be done in a manner to
permit plants to grow naturally in accordance with their normal growth characteristics
except box hedging may be required on some shrubs, as designated by the Projects
Manager or designee. Shear hedging or severe pruning of plants, unless authorized
by the Projects Manager or designee, shall not be permitted. Should the Contractor
shear hedges or severely prune plants and disfigure or damage the plants, the
contractor shall be responsible for replacing those plants with like kind and size as
determined by the Projects Manager or designee. The Contractor may be requested
from time to time to raise the bottom or lower the tops of the shrubs for security
reasons. This shall be considered routine maintenance and performed at no extra
cost to the City.
44. Shrubs shall be thinned and pruned, separated and/or relocated for the health of the
planting and the appearance of the site, and at such other times when directed by the
City. infill planting of bare shrub areas shall be replanted In the months of March
through June with plant material of the same species one time per year as part
of routine maintenance at no additional cost to the City.
251-17
45, All shrubs shall be properly irrigated to maintain a healthy condition. Shrub areas shall be
deeply watered as required by weather conditions to provide adequate moisture for
optimum growth, At no time shrub areas shall be allowed to show a lack of fresh green
color or a loss of resilience due to tack of water.
45. Wherever or at any time that an irrigation system is damaged, fails or does not adequately
cover the shrub area In which it is installed, the Contractor shall furnish and set out hoses
and sprinklers, or other portable means, as required to uniformly water the shrub.
47. Contractor shall respond Immediately to signs of plant stress. Plant material lost due to
stress shall be deemed Contractor negligence, as determined by the Projects Manager or
designee, and replaced at Contractor's expense.
48. The Contractor shall be responsible for the complete removal and replacement of shrubs
lost due to normal attrition or due to Contractors faulty maintenance or negligence, as
determined by the Projects Manager or designee, at no additional cost to the City.
49. All bare soil or open areas shall be either cultivated weekly or covered by a minimum of
two (2) inches of mulch. All mulch material shall be of a recycled product free from foreign
grasses and weeds and shall be approved by the City. At no time shall weeds be allowed
to remain In bare or planted areas.
50, Shrubs shall be pruned as required to ensure clear vehicular and pedestrian visibility and
clearance. Remove broken or diseased branches and provide general containment and
good appearance.
51, Plant material encroaching onto or from City property shall be trimmed back to property
line at City's discretion depending on circumstance, i.e. plants growing over fences and
sidewalks from private property adjacent to contracted areas shall be trimmed back to the
property line.
52. Prune shrubs to retain as much of the natural informal appearance as possible, consistent
with intended use, i.e. vines not growing into other plants, etc. Coordinate with Projects
Manager or designee.
53. Continuously remove any spent blossoms or dead flower stocks, as required, to present a
neat, clean appearance.
54. Plants growing over curbing and/or sidewalks shall be maintained even with the edge of
the sidewalk or curb and be trimmed on a natural taper rather than vertical, so as not to
appear to be hedged.
55, Ailing or stunted shrubs shall be removed at time of discovery and replaced In kind within
five (5) working days. Shrubs requiring additional nutrients to correct deficiencies shall
receive such nutrients within three (3) working days of discovery. Contractor shall replace
shrub failure that is determined to be due to Contractor's neglect or improper treatment at
his expense.
IV. RIGHT OF WAY GREW
11 Provide a crew size as follows:
3-person crew = 1 Leadworker+2 Laborers
251-18
2 Perform the work daily.
a Provide the necessary labor, materials and equipment to remove weeds from all
sidewalk areas, planters and public lots.
4. Remove all litter (trash, paper, cans, bottles, signs and otherdebris).
a Remove all unwanted natural or environmental materials, including, but not limited
to bio-waste, hypodermic needles, dirt, silt, feces, soot, weeds,
6. Clean, cut, clear, and remove weeds and remove of light to medium amounts of
trash by using hand-held equipment like weed eaters, rakes, brooms, and leaf
blowers. Leave no piles, or residue with rake marks. Sidewalk surface shall be
clean of leaves, litter, and dirt.
7, Crew must be self -directed and report directly to the main office of Contractor.
a Crew must be "on -call" and carry a dedicated cell phone and be available during
normal business hours on all workdays.
9. Additional duties that may be required of the Right of Way Cew may include the
following: clear catch basins during winter rain and storms, fill sandbags, remove
extra trash and debris generated by special events, remove litter and vegetation at
City -owned parcels, remove homeless camp debris, and assist street sweepers in
debris removal during weather events, ex. wind or rain.
10. Note the trash likely to be encountered during the course of Right of WavCieaning
includes but is not limited to litter, trash, blo-waste and hypodermic needles, plastic,
and cardboard containers, plywood, used lumber, discarded furniture, and small
appliances, toys and other household items.
11. Remove and dispose of items listed above according to all applicable laws, codes,
and requirements.
12 Note that trash removal Is incidental to weed removal by either crew. it is included
so that the areas look clean after the weed removal work is completed.
la The Contractor shall collect all clippings, trimmings, cuttings, rubbish and debris, and
posted signs at all work sites and dispose of same in a lawful manner per contract
requirements at the Contractor's expense.
14. All trash and debris shall be removed from all worksites a minimum of one (1) time per
week.
15. The Contractor shall rake, hand remove, or vacuum leaves that are not absorbed by
planting. This shall be done as often as required to maintain a neat appearance, or prevent
plants from being smothered by seasonal leaf drop at least weekly or as directed by
Projects Manager or designee.
251-19
16. After heavy windstorms, the entire contract area shall be cleaned of litter, fallen branches,
etc. Contractor shall respond to calls from Projects Manager or designee immediately.
Contractor shall patrol all areas gudM heavy windstorms for trees down, fallen branches,
hanging branches, debris, and other potential hazards.
17. The Contractor shall keep sidewalks and all paved areas in the medians and under
overpasses swept and cleaned of any debris, weeds, dirt or soil. Tree wells shall be
maintained weed free.
V. IRRIGATION TECHNICIAN
1. The Irrigation Technician shall physically inspect (by manual or semi -automatically
running the Controller) the operation of all systems weekly. The Irrigation Technician
shall maintain all sprinkler systems In such a way as to guarantee proper coverage
and full working capability, and make whatever adjustments are necessary, including
but not limited to, adjustment of heads or inserts, or replacing of inserts, etc., to
prevent excessive over spray/runoff into street right-of-ways or other areas not
Intended to receive irrigation over spray/runoff. (Exhibit I)
VI. OPTIONAL AS -NEEDED CLEANING AND CLEARING
Crew Size: varies depending on need; City estimates, but does not guarantee or imply
1,000 hours per year for City -requested optional as -needed services.
A. These as Needed Cleaning and Clearing Services will be compensated at the
regular hourly rate on the appropriate Price List Item,
B. City will issue a work order request for such work to be performed.
C. These services include, but are not limited to:
■ Remove slit, weeds, and debris In Orphan Parkway locations
• Maintain and clean the tree wells to enhance appearance and cleanliness of City
parkway tree wells by removing weeds and litter, and installing City -provided
wood chips and mulch.
• Clear catch basins during winter rain and storms.
■ Fill sandbags.
■ Remove extra trash and debris generated by special events.
■ Remove litter and vegetation at City -owned parcels.
■ Removal of homeless camp debris and rubbish.
251-20
Maintain median islands and remove weeds, debris and trash as directed.
■ Assist street sweepers in debris removal during weather events, ex. wind or rain.
VII. OTHER PROVISIONS( REQUIREMENTS— nonspecific
A. Contractor Data Entry for Maintenance Work
a. The City uses a computerized asset/work order system (Cityworks) and APP
(mySantaAna) to record all work performed against City owned assets.
b, The Contractor will be required to utilize the City's computerized system
(Cityworks & mySantaAna) to record ALL maintenance work performed for
this contract.
c. The City will provide training and instruction to the Contractor on the use of
the Cityworks and mySantaAna system and APP.
d. The Contractor will be required to obtain a cellularM/i-Pi enabled Apple
branded tablet (iPad) for each crew, to perform the required data entry in the
field. The Contractor will be solely responsible for maintaining the device In
working order to complete the required data entry for the City.
a, The Contractor will be required to obtain a cellular internet data plan cost
using one of the following carriers (AT&T wireless, Verizon, T-Mobile or
Sprint).
2. Maintenance Function Checklist and Reports
a. Daily Attendance Sign in Sheet: Provided by the Contractor on a daily basis by
7:30 am, Including the signatures of each laborer and crew assignment, date,
and hours to be worked. Contractor shall update the hours worked if any laborer
leaves early.
b. Daily Work Report: Prepared by Contractor on a daily basis and specifies the
work performed; date performed; and labor, materials and supplies used, and
amount of trash and debris collected (measurement method to be agreed upon).
c. Weekly Report
I. Due: Monday of every week
U. Contents: Ensure that the report contains all the required and approved
content, which may include, but not limited to:
III. Description of work completed
iv. Materials used
v. Defects found
V. Results of patrol/observation and Inspections
251-21
vIL Description of the actual inspection, observation, repair and/or maintenance
of landscaping, signage, lighting, streetscape, and graffiti
viii. Observations of safety issues, potential hazards, public nuisances, and
minutes (notes) from any other City -required meeting (e,g, maintenance
project meetings, field reviews, etc.)
d. Report Guidelines:
i. Submit records in the time required, In the method required, and on the forms
required.
ii. Include any pertinent Information or backup documentation with your reports.
III. Submit all reports prior to submission of the monthly invoice; otherwise
payment will be withheld.
iv. Provide an equipment time report using a form provided indicating the hours
worked each day of the pay period,
v. Monthly payment will not be made until reports are received by City.
e. Documentation
i. Digital Photo Sampler Report
a. Take a series of before -and -after photos of Items, areas, or incidents that
Contractor responds to as specified by City.
b. Maintain these photos electronically and make them available for
inspection by City at any time.
c. Identify photos by location, description, etc. before or after, date and time
of photo taken.
ii. Production Reports
a. Email to City each month.
b. These reports will include:
1. Amount of trash and debris removed
2. Incidents completed (i.e. number of homeless camps cleared, other
assigned duties, etc.)
3. Other incident related data
3. Meetings
a. General Guidelines
Document all meetings and prepare corresponding action list is generated,
Initiated, and completed by the time required.
b. Attendees
Project Manager and/or designee and Contract Supervisor must attend
meetings, in person, with the PW management team.
c. Operational Meetings
251-22
1. Purpose: To address issues regarding: upcoming events, blackout dates,
Scheduling; and other issues of concern.
2. Held on: Third Thursday of every month or as specified.
3. Location: PW office 220 S. Daisy, Santa Ana, CA 92705
d. Service Level Inspections
a. Provide an English-speaking Contract Supervisor to tour the contracted area
with the Project
b. Manager or his/her designee twice a month to determine compliance with
the specifications and to discuss required work.
c. Contractor's Supervisor must be authorized to sign documents and/or effect
changes to the work being performed.
a. As -Needed Meetings
Meetings as necessary to address immediate issues regarding: Safety, Injury, or
Damage; Public Nuisances; Business Interactions; Work Performance Delays;
Repair or Maintenance issues; and other Issues of immediate concern.
Attendees: Contractor Supervisor and or Contractor Management
Representative as appropriate to the nature of the meeting.
f. Subject Matter to include, but not be limited to administrative issues, billing
questions, contract issues, operational, safety issues, and service issues.
4. Contractor Employees/Uniforms/Vehicles/Place Of Business
a. All Contractor Employees:
1. Ensure that all Contractor employees performing work in conjunction with this
project are always courteous, professional, competent, and do not cause any
undue disturbances.
2. Remove any employee who is determined by the Project Manager or his/her
designee to be incompetent, working inefficiently, disorderly, intemperate or
otherwise objectionable Immediately removed from work under this
agreement and replace with a satisfactory replacement.
3. The City of Santa Ana Is committed to a safe workplace. The Project
Manager or his/her designee may direct Contract Supervisor to immediately
remove any worker who is unfit for duty.
4. Employees must present a neat, well-groomed appearance at all times.
5. Perform the work while minimizing disturbance to the citizens, residences,
and businesses.
6. Workers must have basic knowledge, experience, skills and abilities in
general labor, custodial maintenance, landscaping maintenance, cleaning,
trash handling, landscape care and street safety procedures to perform the
scope of work requirements in accordance with the specifications at all times.
Workers who do not demonstrate these capabilities shall be replaced at the
request of the Project Manager or his/her designee.
251-23
5. Contract Supervisors and Lead workers
a. Provide an English-speaking Contract supervisor and Lead workers who are
fully trained and knowledgeable in all aspects of these requirements:
b. Equipped with a working, fully -charged, capable of taking and sending photos
and smalls, cellular phone, to enable Immediate contact with Project Manager
and/or designee,
c. Contract Supervisor and Lead workers must demonstrate skills Including, but not
limited to the following:
1. Basic principles of supervision, directing, planning, controlling, training and
appropriate safety procedures.
2. Ability to safely direct the work of crews engaged In maintenance activitiesin
a high vehicle and pedestrian traffic area.
3. Ability to effectively communicate In verbal and written form in order to solve
daily problems.
4. Contract Supervisor must have the authority to sign documents and/or effect
changes to the work being performed.
5. Contract Supervisor must be able to tour the Area with a Project Manager or
his/her designee on an as -needed basis for the purpose of determining
compliance with these specifications or to discuss required work.
6. Contract Supervisor is responsible for ensuring the crews are accomplishing
the scheduled work per the specifications.
4. Uniform and Safety Vests
a. Pay for and bear the maintenance cost of uniforms for all employees working
on the project. The uniforms must bear Contractor's company name.
b. The uniform must be worn as a complete unit and be fitted properly. The
uniform must be maintained in a clean and neat order with no rips, tears, or
permanent stains present.
c. Must wear identification and appropriate safety vest at all times, which must be
furnished by the Contractor.
5. Vehicles and Equipment
a. Ensure that all contractor vehicles and equipment used in performing work in
conjunction with this project are mechanically and operationally sound; have
well -maintained exteriors; clean; have well -organized tool racks; bear
Contractor's company name, which is to be visible on both sides of the vehicle;
have current California registrations and licenses.
b. Vehicles of Contractor must have magnets which is to be visible on both sides
of the vehicle that say "Contractor for City of Santa Ana" and bear the city logo.
c. Vehicles must have 360-degree operational warning lights or traffic notification
light bars.
251-24
d. Have a suitable stake side compactor truck or trailer for hauling weeds, rubbish,
and brush. Trucks should have sufficient capacity to minimize trips and
maximize productivity; (typically a 2-ton capacity), The truck hall be equipped
with an arrow board for lane closures.
e. Provide power and hand tools of sufficient quantity and quality to handle the
job as specified. Examples of such tools are string trimmers (weed eaters),
brush cutters, catch bags, sod cutters, loppers„ handsaws, and various hand
tools.
f. Provide and assure usage of appropriate safety equipment as required by
Cal/OSHA for all hand crews, including, but not limited to hearing protection,
dust masks, helmets, boots, gloves, goggles, chaps, shin guards).
g. Furnish, provide, and operate, at Contractor's sole expense, mobile phones
capable of taking and sending photos and emails. City may ask the contractor
to also use the "My SantaAna" phone app.
h. Replace immediately, any equipment that does not meet the foregoing as may
be determined by Project Manager and/or designee's sole discretion. Insure
that all crews, equipment, and trash are secure in vehicles at all times.
6. Place of Business
a. Maintain an office at a fixed location corresponding to current business license.
b. Maintain an assigned telephone number under Contractor's personal name or
the legal company name.
c. Have a capable person employed by Contractor available to take the
necessary actions regarding all inquiries and complaints from City and/or
private citizen during regular work hours at said office.
7. Traffic Controls
a. Maintain clear Ingress and egress areas, sidewalks, vehicle travel lanes,
driveways, and the like at all times unless Immediate work prohibits such
clearance
b, Inspect and identify any condition(s) that renders any portion of the areas
under maintenance unsafe, as well as any unsafe practices occurring thereon
and keep a log indicating date inspected and action taken. Notify the Project
Manager or his/her designee immediately of any unsafe condition that
requires major correction.
c. Make minor field corrections, including but not limited to, placing traffic cone in
holes to protect members of the public or others from injury and report
immediately to the Project Manager or his/her designee.
d. Cooperate fully with City in the investigation of any accidental injury or death
occurring on the designated work areas, Including a complete written report
thereof to the Project Manager or his/her designee within five (5) days
following the occurrence,
251-25
e. Cooperate with local authorities relative to handling traffic through the area
and must make arrangements relative to keeping the working area safe and
clear of vehicles.
f. Provide a towed or mounted arrow board for all lane closures.
g. Note most work should be performed without obstructing the flow of traffic
whenever possible. If lane closure Is required, abide by WATCH manual.
& Performance during inclement weather
During periods of inclement weather, i.e. rain/wind; Contractor's workforce shall
accomplish work not affected by such weather, Le. litter pick up/spent blossom
removal, preventative maintenance, etc.
a. Contractor shall stake and retie trees as required,
b. Drains shall be checked and cleaned as necessary.
C. Contractor shall remove all branches and debris resulting from inclement
weather.
d. Contractor may be required to perform additional clean-up tasks due to
inclement weather.
Recycling
All organic waste (including leaves, grass clippings, brush, branches, and treeparts)
resulting from work performed under this contract shall be recycled through
composting or processing for use as mulch. Organic waste cannot be taken to the
landfill. The names and addresses of the licensed green -waste composting or
processing companies, and haulers, along with the tonnages used and receipts, shall
be provided to the Projects Manager or designee in a monthly written report and an
annual written report.
10. Disposal
At least 100% of all landscape debris will be disposed of through a landscape material
recycling center or reused in some manner. The Contractor shall dispose of all
cuttings, weeds, leaves, trash, and other debris from the operation as work
progresses. The City shall not be responsible for the disposal. Contractor shall pay
all disposal fees and provide documentation evidence of recycling to Include location,
tonnage, etc. on a monthly basis to the City.
Contractor shall dispose of all trash and debris. Contractor shall dispose of all
landscape debris through a landscape material recycling center such as Tierra Verde
Industries. Contractor shall not dispose of landscape debris in a landfill without prior
approval from the Projects Manager or designee. Contractor shall pay all disposal
fees and submit a copy of receipt as part of the landscape monthly reports. At no
251-26
time is the Contractor permitted to use City dumpsters.
11. Emergency Services
The Contractor shall provide the City with names and telephone numbers of at least
two qualified persons who can be called by City representatives when emergency
maintenance conditions occur during hours when the Contractor's normal work force
Is not present In the City of Santa Ana. These Contractor representatives shall
respond to said emergency within thirty (30) minutes from receiving notification.
12, Damage Repair
a. All damage incurred by the Contractor's operations shall be repaired or replaced
in kind and size at the Contractor's expense.
b. Irrigation repairs shall be completed within twenty-four (24) hours using approved
materials.
c. Non -irrigation repairs shall be completed within seven (7) working days and shall
be repaired using only pre -approved materials.
11117 Tii011111
Contractor shall be responsible for the labor to repair damaged landscaping caused
by vandalism or vehicle accidents with material costs to be reimbursed by City. The
Contractor shall submit invoicing to establish cost of materials.
14. Holiday
Table: Holiday
LN
DATE
EVENT
1
January 1
New Year's Da
4
May, last Monday
Memorial Day
5
July 4
Independence Day
6
September, first Monday
Labor Day
8
November, fourth Thursday
Thanksgiving Day 1
10
December 25
Christmas Day
15. Penalties and Fines
Failure to comply with specifications of contract or requests from the Projects
Manager or designee and/or creating unnecessary delays, as determined by the
Projects Manager or designee, may be cause for fines and penalties in the table
below until said request(s) is completed. This shall be deducted from routine monthly
maintenance payments.
251-27
Table; Liquidated Damages
VIOLATIONLN
1
Failure to perform required/scheduled work: missed or late,
$100.00 per
in correct number of workers per contract, missed
occurrence per day
meetings without prior notification.
2
Safety violation and/or failure by Contractor to comply with
$200.00 per
the most current Work Area Traffic Control Manual
occurrence
W.A.T.C.H.
3
Failure to remove any significant amount of litter/debris
$200.00 per
(generated by crews) from work site same day as
occurrence
generated.
4
Slowing or sweeping debris onto private property, public
$200.00 per
streets, parking lots or into storm drains.
occurrence
5
Failure to provide reports, schedules and other deliverables
$100.00 per
without notice and agreement by CR.
occurrence
16, Maintenance Frequency Schedule
Fti f 7iOti
fRq'4UENCY
.
Turf Maintenance
.. _, .._ ...
Mowing
Once/Week
Edging
OnceNVeek
Clipping Removal
OnceNVeek
String Trimming
OnceM/eek
Pest and Weed Control
Weekly
Visual Inspection
Weekly
Chemical Weed Control
As needed
Debris Removal
OnceMeek
Ground Cover Maintenance
Trim
Monthly
Pest and Weed Control
Weekly
Visual inspection
OnceNVeek
Debris Removal
Once/Week
Shrub, Vine and Tree Maintenance
Trim
Shrubs
Vines
Visual Inspection
Debris Removal
Hardscape Maintenance
Median with no/turf planting
Debris Removal
Grounds Policing/Litter Removal
All other Areas
Monthly or sooner if needed
Four (4) times a year
OnceNVeek
OnceNVeek
Weekly
Weekly
OnceNVeek
Every week
Work Schedule and locations to be provided by City as Exhibits
251-28
17. Contractor shah be responsible for the labor to repair damaged landscaping caused by
vandalism or vehicle accidents with material costs to be reimbursed by City. The
Contractor shall submit Invoicing to establish cost of materials
18, The actual cost of all materials passed on to the City for extraordinary
maintenance/repairs shall be wholesale cost of the materials.
• The wholesale cost shall be the actual cost paid by the Contractor reflecting
the best price, Including discounts available. Receipts shall be required for
reimbursements,
« At no time shaft the cost of materials exceed retail cost from the current price
list, minus the discount rates.
• Typical costs of the Irrigation parts, plant material, etc. to be submitted to the
City prior to approval.
251-29
EXHIBIT A
MEDIAN LOCATIONS
Of Santa Ana
dscaped Medians
3rasslTuff Medians
Drought Tolerant Medians
4rtificial Turf Medians
Note: 90% of Grassfrurf medians are now natural soil only — no grass
251-30
ROUTINE MAINTENANCE LOCATION
AIMANS, PARKWAYS, SMEAR PARKS, PARKS AND SERVICE ROAD DIVIDERS
EXHIEIT B
MONDAY
CDOE
W gF(SNE
LtlCA7ttlH
tantlxca ¢
Hnrdecn a
Bam
M1EE[�f[
itnY.OtEli
9tOVNi
TRACH
Etmw
MOWED
LIMAN
hO ANfiur Blvd.
5d MY TO MAIN
0
1
2
Y
NO
Y
Y
Y
NO
41EDIM
MLOrlhuY Bled.
MA1NTOBRISTOL
0
4
5
Y
Y
Y
Y
V
I SUA
LIMAN
hiaOAd rows.
PLAZATOBAIRVIEW
0
D
7
Y
Y
Y
Y
Y
NtA
LIMAN
ttacAMur OW,
RXR WEST OF SUSAN 10 HARSOR
0
1
1
Y
Y
Y
Y
Y
PNA
LIMAN
S. er5lfcm
REPHILL TO GRE'cNVILLE
S
T
24
Y
Y
Y
Y
Y
N/A
MEDIAN
S erstRm
HARBORTOSANTAANARNER
0
0
2
Y
Y
Y
Y
Y
WA
LIMAN
S. ersirem
SHELTON TO BRISTOL NORTH SIDE
0
2
1
Y
NIA
Y
Y
Y
WA
McDtaH
KaiMeel St.
ISUNFLOWER TO seamsTROM
0
0
G
1 Y
N/A
V
Y
Y
NIA
MEDIAN
Sear$1.
SUNFLOWER TO SEOERSTRChT W�
p
2
a
1 Y
Y
Y
Y
I Y
Y
MEDIAN
R4m, Or.
�
SUNFLOWER TO WCARTHUR
Y
Y
Y
Y
I Y
Y
MEDIAN
HSIUOr BNd.
MACARTHUR TO5E0ERSTRCM.i
0
0
4
Y
Y
Y
Y
I
WA
MEDIAN
Ratll£t
SUNFLOVIERTO MACARTNUP
0
1
1
Y
NIA
Y
Y
Y
Y
MEAN
&15N%
SUNFLOWER TO ALTON
0
20
Y
Y
Y
Y
Y
NIA
MEDIAN
MAN at
SUNFLOWER to COLVMSME
D
1
2
Y
Y
Y
Y
Y
WA
➢LANTEW"
Rteln£deft
SUNFLOWER TO NORTH OF MURPHY
0 ...Y
a
t
Y
Y
Y
Y
Y
WA
PLANTEMPN
filacAdhtrc
MAIN TO FLOWER NORTH SIDE
0
0
4
Y
Y
Y
Y
Y
NIA
PLANTMI`N
Mt hur
IMAIN TO FLOWER SOUTH SIDE
D
0
1
Y
Y
Y
Y
Y
WA
PLANTEARW
SUNFLOWER
MAIN TO ROSS NORTH £IOE
0
2
2
Y
Y
Y
Y
Y
NIA
PLANTER
MatAdha
FLOWER NORTHWEST CORNER
0
1
D
Y
V
Y
Y
V
WA
PLANTER
McArthur
FLOViER SOQI NEST CORNER
0
0
1
Y
Y
Y
V
Y
WA
PLANTER
$tgemU ItI
KART NORTH WEST CORNER
0
0
1
Y
V
Y
Y
Y
"A
PLANTER
S20elstrpm
DOUOLAS SOUTH EAST CORNER
0
1
0
Y
Y
Y
V
Y
WA
PLANTER
S LEM
GREENWILLE NORTH EnT CORNER
0
0
1
Y
Y
Y
Y
Y
"A
251-31
MEDIAN
B¢ LmtKc 51
CRODDY NORTH SIDE TO SANTA ANA RIVER
Y
Y
Y
Y
Y
MA
MEDIAN
Se Mlrtlne
GREENVILE TO DOUGLAS NORTH SIDE
Y
Y
Y
Y
Y
NIA
MEDIAN
B pfSSwn
WEST OF ROSEWOOO
Y
Y
Y
Y
Y
IWA
MEDIAN
S pM11tlHY
EAST OF TNORTON PARK TOBRIBTOL
Y
Y
Y
Y
Y
WA
MEOIAN
hla stmpt
SUNFLOWER TO NORTH OF MURPHY
Y
7
Y
Y
Y
NIA
MEDIAN
MAGA19hU(
FLOWERTOTOWNER NORTH SIDE
Y
7
Y
Y
Y
NtA
MEDIAN
MxAMur
BOMO KORAL PARK. TO FLOWER SOUTH SIDE
Y
7
Y
Y
Y
WA
MEDIAN
1117cmhur
BEAR TO RAITT SOUTH SIDE
Y
7
Y
Y
Y
WA
MEDIAN
WCAHhh(
FAIRVIEW TO GREENVILLE SOUTH SIDE
Y
7
Y
Y
Y
WA
ktEpiAN
SUNFLOWER
MAIN TO ROSS NORTH SIDE
Y
7
Y
Y
Y
NIA
MEDIAN
SUNFLOWER
FLOWER TO STEVENS/FLOOD CHANNEL
Y
R
Y
Y
Y
WA
MEDIAN
FAIRVIEtV
SUNFLOWER TO blACARTHUR EAST SIDE
Y
7
Y
Y
Y
N/A
MEN
BEAR
SEGERSTROM TO ALTON
Y
7
Y
Y
Y
NIA
251-32
TUESDAY
WORKSTE
CdCATION
NSEOE[
TWFRIEtl
pt4Y�N
iFA91i
%DEVM
MOV09D
Warner Ave
Re"toe mmorow
p
IG
t
Y
Naa
Y
Y
Y
WA
arner Ave
0Me to Shelton saner side
I
Y
Nhk
Y
YWA
WAarner
Ave
EriMatto went of FaiA9ew
Q
p
9
Y
Y
Y
Y
Y
.NIA
It
Vromer Ave
Yale to Harbor
0
2
tl
Y
Y
Y
Y
NIA
NUAEarn
er
05 MYW BrrAN
0
0
2t
Y
Y
Y
Y
NtA
NIA
der er
DrtlWkyA�tP FttlurN'dauiPt Attie
p
i
0
Y
Y
Y
Y
NWA
NIA
dm er
Flowerto Park" Oft tide
0
0
e
Y
Y
Y
Y
NIA
WA
MEDIAN
ENn er
Park to Daker Ruath Sloe
0
i
2
Y
Y
Y
Y
NIA
NIA
MEDIAN
KNSWt
Ero .rtauthbf
1
0
01
Y
Y
Y
Y
NIA
WA
MEDIAN
KRIMr
Edn ernbhh4f
i
0
p
Y
Y
Y
Y
NIA
N!A
MEDIAN
ENn Er
Karen to Carl
0
0
2
Y
Y
X
Y
WA
NIA
MEDIAN
F21NIeW St..
$ are4an Avt to Harrt, rd
p
I 1
S
Y
NtA
Y
Y
WA
NIA
MEDIAN
Fairview Si.
SAUUAt Ed er
D
1
0
Y
NtA
Y
Y
WA
WA
MEDIAN
Haft,swd.
SeCembarm Ave to Santa And River
D
0
2
Y
NIA
Y
Y
NIA
N/A
MEDIAN
gri•,eN St
SOulh Of Edl er
0
1
0
Y
NIA
Y
Y
NlA
N/A
MEDIAN
Moin At
Pomona an DGGtdeMai
p
i
I
Y
Y
Y
Y
WA
N.'A
MEDIAN
Gfaw Ave
Me, Road to Ho121 Telfame
p YA
p
0
Y
Y
Y
Y
N/A
WA
MEDIAN
St Getlrudo
E/O Rafft
0
0
1
Y
Y
Y
Y
NtA
NtA
MEDIAN
Altm
Cinptol tp FSWtew: Medlpn pnN gilds pent to Uike hpfl
P
2'
Ita
Y
Y
Y
Y
Y
WA
MEDIAN
Rant St
Adams In - Warner AV East$Mt
0
0
10
Y
Y
Y
Y
Y
N,
PUNTER
Se ertROm Avenue
At DOVIS Staret SE
0
1
0
Y
Y
Y
Y
Y
NIA
U PNTER
Sa ertVpn AvonVe
AI Raltt NI.M1't Cfp
0
S
1
Y
Y
Y.
Y
NIA
WA
PUNTER
HaNw
Warner' to Santa Ana alf"K tail Side
Y
Y
Y
Y
Y
WA
MEDIAN
Hattor
Warner W Santa Ana River
Y
Y
Y
Y
Y
NtA
SDYYK
Warner
ROU, to Santa Are, RIVer North SlEe
Y
N(A
Y I
Y
Y
WA
SDWK IW.vmI
Haft, to Sentn Ann PwIr Rmtlh aide
I
I
Y 1
NIA
Y
Y
Y
MA
251-33
$DWK
Warner
P,,IpC W FOIMew 2otatr Wde
Y
Nth
Y
Y
Y
NIA
SWJK
Vtarngr
Rene Weed Of Everglade
Y
Nat,
Y
Y
Y
WA
SDWK
Warner
DGMOItoleower
u-
V
WA
Y
Y
Y
NtA
MGNVh1ENT
$t Andrew
12STWe5i5a1nt Andrew
1
p
0
Y
Y
WA
Y
NIA
NIA
MONUMENT
$t Andrew
1E08 West
0
0
1
Y
Y
WA
Y
WA
NIA
PLANTER
ECmp6r _
I W @tll er
PLANTER
Eat er
and Van Nes4-$oW, SWe
PLANTER
Edin er
at Flower
PLANTER
Edlnaer.
at Olive Au
PLANTER
EGm er
at Patk ___
PKWY
Ejn r
$dUTFiSIDE AT VAN NE SS EAST All WEST
0
1
f
Y
WA
Y
Y
Y
Y
PKWY
Aim_ er
$1SWE$T
tl
0
4
Y
Y
Y
Y
Y
Y
PKWY _
¢ er WW
SdUTN$IUE AT PARK EA,
Y
N10.
Y
V
Y
Y
FRWY _w
Edm er
F4YY LOG yGU(M1 gidp
Y
Y
Y
Y
NIA
SDWK
EGnger
hluttGe 46 GYptB:i n9M SWE
_Y
Y
IVA
V
Y
Y
WA
SDWK
Edinger
agLl to6 h95a1p11�Itlg
Y
NIA
Y
Y
Y
WA
IVY
Matter
sroadve to Flower
0
t
5
Y
Y
Y I
Y
Y
WA
SDWK
EG of
Ffmr W MagnWM mm swa
Y
NIA
Y
Y
Y INA
MEDIAN
Sain r
htalnolla me Gd
D
6
t
Y
Y
Y
Y
NIA
WR
PLNTR
cel
Y
Y
F Y IY
Y
Nta
LINEAR PARK
$rlgtol
SI. Andrew NMI East
1
0
0
Y
Y
Y
Y
NIA
Y
LINEAR PARK
86001
St. Andrew NOM W eN
t
0
D
Y
Y
Y
Y
NIA
Y
PLNTR
Ecdnyer
hlphawi to 5anfa Ana R¢2r NwUl $WO
Y
Y
Y
Y
Y
WA
251-34
WEDNESDAY
CODE
WORKSHE
LOCATION
1yRE0
TEIM1iMEP
61CiMi
TkASH
SOMI14
MONnn
MEDIAN
MCFadden Ave
Ritab L n Ena
d
2
0
Y
I NIA
Y
Y
NIA
WA
MEDIAN_
MCFadden Ave
0!a efolfaln
0
0
I
Y
Y
Y
NIA
NIA
MEDIAN
kldmoen Ave
Susan to Dannls
0
0
9
Y
Y
Y
NfA
WA
MEDIAN
Wfolocen Ave
....�
Mohawk to Hum SIC# Mahan on me soum
P
I
0
Y
Y
Y
NIA
WA
MEDIAN
Mahawk
MCFIWen to Cnbl'en
1
0
0
Y
Y
Y
NIA
WAMEDIAN
Maooff
AltfaWen to H(Ohintl
0
0
1
Y
LNIA
Y
Y
NIA
NIA
PLANTER
WIRL
SLIINin-SE Conner
MEDIAN
WRIA5,
$ullivnn tO Fafmkv- silo median on ON,NMitt
0
2
0
Y
Y
Y
NIX
WA
MEDIAN
Ist
TuNN to ONtN
1
5
10
Y
Y
I Y
NIA
NIA.
MEDIAN y
10
TPevnsend to Canter
0
0
1
Y
Y
Y
Y
NIA
NIA
MEDIAN
1s1
�
su154an t0 FaHvlew
0
0
1
Y
Y
Y
Y
WA
NIA
MEDIAN
10
-_
Sdrdd Ana Wet to Joann
0
0
2
Y
Y
Y
Y
Y
NIA
MEDIAN
tat
WA)WNW
0
0
1
Y
Y
Y
Y
WA
NIA
MEDIAN
161
4-MMWalt —
0
0
1
Y
WA
Y
Y
Nhk
WA
MEDIAN
2SEa
Gmntl aa51 of
0
0
1
Y
NIA
Y
Y
WA
NfA
MEDIAN
YSmnd
Rachey
MCFaOC#n 10 WIMRre RXR 20'
0
2
0
Y
N/A
Y
Y
NIA
NJA
MEDIAN
Ave
At Htoiy RXR20'
0
i
0
Y
Y
V
Y
Y
WA
MEDIAN
Mmlilt
AuaseR to McFadden Ave_
0
0
1
Y
Y
Y
Y
Y
WA
MEDIAN
911VOSt
Edln etAn10lot
0
0
T
Y
Y
Y
Y
Y
WA
MEDIAN
FOWiew St
ftitte,Avalo lst
0
0
S
Y
Y
V
Y
Y
WA
MEDIAN
Ha,bor Blvd
till lumhtP 1$T
0
2
6
Y
Y
WA
MEDIAN
Chasinul
2t 3WCnt:Cns
0
9
0
Y
WA
MEDIAN
LYON
Woknnit RXR2W
0
2
0
Y
WA
Ayy
NE
WNAS
LV#at Ot Faltvview.Fla1 nbOfMnnd En
i
0
0
Y
Y
rJeD1Ah—Ho,A"od
WestafFnimiaw
i
0
0
Y
Y
N1A
251-35
PLANTER
Cedar Street
McFadden tUE CIO
1
0
0
v
Y
y
Y
LVA
WA
PLANTER4"Bdtr&Oast
�....
M1tOFadd8nNN0 CtG
i
0
0
Y
y
Y
Y
WA
M/A
PLANTER
rapt at WOIn d
BE d SW
2
IQ
IQ
Y
Y
Y
V
NIA
NIA
MEDIAN
Radt$i
hYaFpdderthY Edin98t•E{5
0
0
Q
y
Y
y
Y
MA
WA
PLANTER!LANTER
McFadden
Ero$anta Ana.Riwer4Mritt&de C
0
tl
9
Y
N/A
Y
Y
Y
WA
PLANTER
McFadden
EIO$am Ana RNBTaorth Idesla e
@
0
0
Y
NiA
Y
y
Y
WA
SDWK
hcFaddea
Neemdpe to$"own swill Vlde
_
y
NIA
�y
V
Y
NIA
SDWK
MGFddden
Newhom to WIG SLIT -Nadh Sids,
Y
NIA
y
Y
Y
NIA
LINEAR PARK
McFadden
Ora esWlnarde EfO
I
d
0
Y
Y
Y
Y
y
y
LINEARPARK
McFadden
Ovarge9wdn Side wiO
2
0
p
Y
Y
Y
Y
Y
Y
LINEAR PARK
014MCFadden
eat; WE-Endor cada$ae
y
y
y
V
y
V
LINEAR PARK
Old McFadden
Cypret6 NAN- End 4iCnWPBaC
y
Y
Y
Y
y
y
LINEAR PARK
IN
grand to Standard Saul, el"te --
a
0
1
y
Y
V
Y
Y
NIA
LINEAR PARK
IN
Grand 10 Standml Will, MOB
0
0
Y
y
y
y
Y
WA
IVY
Ist
EtO Baran Ana River Sosta side
a
p
1
Y
Y
Y
y
Y
NIA
RN
IAt
E(O Binh And River Nara Side
0
0
1
Y
Y
y
Y
y
WA
PLANTER
JatktOn
WE=liA
1
0
0
Y
WA
Y
Y
NIA
NIA
PLANTER
JaSktCn
ISM co ISt
1
0
0
y
N/A
y
y
NtA
WA
LINEAR PARK
Eislal St,
Nann Of Itolp.r We, (East siuc
0
0
1
y
Y
Y
Y
Y
y
LINEAR PARK
—�
amlid $t.,
NOdh of MOW Eastale
2
0
0
y
Y
Y
y
y
y
PKLVY
R,nod at.,
Edin of to Mcfaddod, edN side
3
0
A
Y
Y
y
Y
Y
y
LINEAR PARK
eddol$1,
Eider w WFOOM, weed Vide
A
0
0
y
Y
y
y
Y
Y
LINEAR PARK
Edt(W
PdV IQ IsL.eatt Side
2
Q
0
Y
Y
Y
Y
y
y
LINEAR PARK
EOstct
Me to WAlst Side
1
0
0
Y
v
Y
Y
Y
Y
251-36
THURSDAY
000Q
Y(ORKSITQ
40CAt ITI
NEEGE[
TRINR1Ed
Bt0Y1N
lWl4H
510EHtt
StdYrEO
MEDIAN
TUSlin Ave.
I400 North to Me St,
0
0
2
Y
Y
Y
Y
NIA
N!A
MEDIAN
Cabtlllo Park
let to 171h
p
4
S
Y
y
Y
Y
WA
NIA
MEDIAN
Grand
tettdalh
0
0
1
Y
Y
Y
V
y
NIA
MEDIAN
Qrand
Stallard to lath
0
0
3
y
Y
Y
Y
NIA
NIA
MEDIAN
Penn Way
SFNtY t49TId
I
1
0
Y
FUA
Y
Y
WA
Y
MEDIAN
Spnit n
Cth tb Sara Ana Blv6
1
0
1
y
V
V
Y
DNA
WA
MEDIAN
Brpaawa
lst to$14
p
0
2
Y
y
y
Y
WA
NIA
MEDIAN
An w cWic Cerer Vt.,
p
0
3
y
Y
Y
Y
NIA
NIA
MEDIAN
Wto Sara Ann CE
0
0
2
Y
Y
Y
Y
ADA
WA
MEDIAN
At 1Mh Street
0
0
I
y
Y
Y
Y
NIA
WA
MEDIAN
At I31h $treat
0
0
1
Y
Y
y
Y
NIA
NrA
MEDIAN
M3(dAt
let to &Ih
1
0
2
y
Y
y
y
WA
N!A
MEDAN
let to Naar at We$lreel
0
2
3
Y
Y
Y
Y
NIA
WA
MEDIAN
tst to Westnuostar
0
0
3
Y
Y
Y
Y
WA
WA
MEDIAN
Sirch
2
0
0
Y
Y
y
y
WA
WA
MEDIAN
NO
At5<2mora
t 10
10
Y
Y
Y
Y
WA
WA
MEDIAN
3rd
AI SPeBMx
2
0
0
Y
Y
Y
Y
WA
WA
h1EDIAN
AM Street
Y "I MTertOloat R)R 2V
p
1
0
Y
NIA
Y
Y
WA
WA
MEDIAN
Ath Street
55 FWY W dF%Yy
a
1
a
Y
Y
y
Y
WA
NIA
MEDIAN
$line Ana BIW
Nr1w to Sari p
0
0
3
Y
Y
Y
y
Y
NIA.
MEDIAN
Santo AN, BN(I
At MtnIN, S9YIth side
0
0
0
Y
Y
Y
Y
WA
No,
MEDIAN
Civic Cenler Dove Isycomwe,
to smarmy
b
0
1
Y
Y
Y
Y
WA
NIA
MEDIAN
llth&l.
NNFWYtd AvehoO
t
3
20
Y
Y
Y
Y
WA
WA
MEDIAN 117thstmet
lFaimealoncon
p _
2
13
Y
Y
Y
Y
Nra
WA
251-37
Grand
19 to Ah East Side
p
k
1
Y
Y
Y
Y
Y
Nt0.
�PKWY
PKYW
Wand
IBC to Ah, WOO Vde
P
— 0
I
Y
y
y
Y
Y
NSA
LFNEAR PAR
LNCOIn
3P4"to 17th
1
p
0
Y
Y
y
Y
NIA
NIA
FRWY
Penn Wa
aM-ly OFF RAMP TO lith
tl
1
0
Y
Y
Y
Y
Y
Y
PIANTER
W0gMMet
AIPaIm SIM4Da Nler
0
0
1
Y
y
y
Y
Y
ILA
LINEAR PARK
6R19TCL
NORTHEAST AT I$T STREET
0
0
1
y
Y
Y
Y
Y
Y
PKYJY
SAMI
1st tO Civic Center DCWe, East See
2
0
0
Y
Y
Y
Y
Y
NIA
PKWY
6dsW
Ist to CMC Center OrNe, West ove
2
0
0
y
y
Y
y
y
WA
FRWy
17M
SFWYbham WSFw
0
a
t
Y
Y
y
Y
Y
NIA
PLANTER
E Iish
At18th Sk0H
0
i
0
Y
Y
Y
YIVNIAPLANTER
F1enCn Street
At CMC Centaf Vdve
2
0
0
Y
Y
Y
yPLANTER
IOth Sheet
At smzxqohWee,I
a
0
Y
NIA
y
yPLANTER
Washl ,ton amue
At SUM Street
2
0
0
Y
Y
y
YPLANTER
mntnianaveMle
A.tLWin$peel
2
0
0
Y
Y
y
YPLANTER
WaMagionavem
AtVINO."rW
2
0
0
Y
Y
Y
YPLANTER
NlashitttOn aveme
East of H(xhor
2
b
0
Y
Y
Y
YFRyiY
GrandAY$nli2
Ramp{a GinefudMRatlacGni azeas.bHh SMes of f�5}i
0
p
Y
Y
Y
V
251-38
A
CODE'.
WORKSITE
� LO0A7VON
45EEOEf
TRImmm
S omny
TRASH
e10m
ldwfu
MEDIAN
Train
At LVIAd East Side
tl
0
1
Y
Y
Y
Y
y NIA
Y
MEDIAN
NO* Park ENn.
S
0
0
6
Y
Y
I Y
Y
WA
Y
MEDIAN!
Flower St.
171h Si. to Park
A
0
0
Y
Y
Y
Y
NIA
Y
MEDIAN
Onkmol
Noah of Santa Crar tl ci
0
0
Y
Y
Y
Y
WA
Y
MEDIAN
8a5W 8t
At RlvaxUlen
0
0
Y
Y
Y
Y
Y
WA
MEDIAN
$a52gt.ai
BOhtIaj0 CY2efi tq M1ferr4o+Y LA%e
0
i
I
Y
Y
Y
Y
Y
NIA
MELNAN
DOW 8t
He5 +kin to NfO22MAN
0
2
0
Y
NIA
Y
Y
Y
WA
MEDIAN
Easlol %
North Ot 17th
0
0
1
Y
Y
Y
Y
Y
WA
LINEAR PAWS
8aafol St
North Of Elm, west side
0
U
t
Y
Y
Y
Y
Y
V
MEDIAN
FoiNiew St
1701 St Noah CityUmit
0
0
1
Y
Y
Y
Y
Y
NIA
MEDIAN
rdemmlLone
Fmtor Main8Ieet
0
0
1
Y
I Y
Y
Y
Y
Y
h1EDIAN
Mern Lan¢
nower to westw of
0
0
2
Y
Y
Y
Y
Y
NIA
MEDIAN
Mamo Wne
at Facirt
0
1
0
Y
NIA
Y
Y
WA
NIA
MEDIAN
Mem MLane,
MSanta Ann Rim
0
1
0
Y
NIA
Y
Y
Y
WA
MEDIAN
Mari
it Di5tavery E{fence Cem iYoftef Soniniq* Par,
Y
N!A
Y
Y
NIA
NIA
MEDIAN
Main
Memo Lane to NCL
0
0
1
Y
Y
Y
Y
WA
WA
MEDIAN
Park Lane
Ea51 At Sanflodo
1
0
0
Y
Y
Y
Y
WA
NFA
MEDIAN
Galaana
Eadid7uslin
1
lo
0
Y
V
Y
Y
WA
WA
PLANTER
N&Isaeel
At Eripadva y
2
0
0
Y
Y
Y
V
Y
WA
PLANTER
19sl Street
Ai Jairercnn Place
1
0
0
Y
Y
Y
Y
Y
NIA
PLANTER
Lovell Lane
At Santa Clara Avenue
1
0
0
Y
Y
Y
Y
Y
WA
PLANTER
6iammp Lane
At Lawaa Lane {EE d MV)
0
0
2
Y
Y
Y
Y
WA
NIA
PLANTER �•7vvmer
Park Wne_
WaMof8hstol street
I
0
0
Y
Y
Y
Y
Y
NIA
PLANTER
Steel.
Nafth m SAhta Ginra Avenue
1
0
0
Y
Y
Y
Y
WA
DNA
PLANTER
£en , O
AC 201h
2
0
0
Y_I
Y
L Y
Y
N
N/A
251-39
FRWY
E twom
At SIaiR East side M
Y
Y
tVA
MAY
Sued
Ed <tYC¢d 1¢ SPUfgeon
0
i
p
Y
4A
NIA
PLANTER
Eraadrm
$FRY fo Lmrin Cbta
Y
'A
WAPLANTER
Santa Van Many
At Onstol Seat1
2
0
0
Y
Y
NIAPLANTER
Santa Clan, Mande
At Et¢¢trfig.r
2
0
a
Y
Y
WAPKVIY
Stem LARA,
Flower to Bristol S0um tale
Y
MYNIA
YPKWY
Memo Lry Rne
2mrt9W8stwa9d
y
y.
y.PLANTER
Flowed to,
MtlnlS CilYGlimQ-JuStNm'dt9E0r:m9t Raad
Y
y
NtALINEAR
PARM
F19rtdf $k,
At Snntla09 Creek EYRt oNorth went
y
PA
yWALL
Behold¢ t
Nodh of 17M S South 9t IM
1
tl
0
y
IA
N1A
MEDIAN
Postal
Sivivism Cones to ifismty Lmo east ski
y
y
Y
y
y
WA
LINEAR PARK
Bn6ttl1 _
Elm t9 Pa,hw st side
Y
Y
Y
Y
Y
NlA
SDWit
BOOM
22F'NY9nram tONCLEae[elde
Y
Y
Y
Y
Y
WA
SDWK
Oniflol
22 FWYto NCL West side
Y
Y
Y
Y
Y
NIA
PtNTR
F¢ilhavtdh
E¢st Of Eamwaal M Rad stand Tracks-E¢tix Sdes
251-40
EXHIBIT C
Location
Total
Sq, Ft,
Maint. Type
3''and Bush
445
Hardscape
601 E.4'"Street
300
Shrub/Ground Cover Area
Myrtle and Shelton
100
Shrub/Ground Cover Area
31 and Birch
300
Shrub/Ground Cover Area
Bishop and Shelton
100
Shrub/Ground Cover Area
Pacific and Walnut
100
Shrub/Ground Cover Area
Myrtle and Pacific
2,49E
Shrub/Ground Cover Area
Wisteria and Pacific
100
Shrub/Ground Cover Area
Richland and Pacific
100
Shrub/Ground Cover Area
Willits and Pacific
100
Shrub/Ground Cover Area
Bishop and Baker
100
Shrub/Ground Cover Area
Highland and Shelton
100
Shrub/Ground Cover Area
Chestnut and Shelton
100
Shrub/Ground Cover Area
Occidental and Maple
1,422
Shrub/Ground Cover Area
Willits and Sullivan
2,300
Shrub/Ground Cover Area
Garfield and Santa Ana Blvd.
30
Shrub/Ground Cover Area
GRANl1TOTAL Sq. Ft.
8,195
251-41
EXHIBIT D
VACANT PARCELS
Address
1 North of 610 N Figueroa St
i 2 South of 926 N Lincoln Ave
3 Northeast corner of Standard Ave and Chestnut Ave
South side of Edinger eve east of Boyd St
5 No corner of 1 at St and Pacific Ave
6 South of 122 N Euclid St _
i 7 North side of 1 at St west of Garfield St
8 East of 5801 W 1 at St
9 Dead-end of San Lorenzo west of Baker
i 10 Northwest corner of Flower Stand Walnut St
11 Northwest corner of Daisy and Walnut
12 South of 4319 W Edinger Ave
13 Slope on south side of Warrior west of the 55 fwy
14 East of 2216 W 5th Sf
15 Slope on south side of Mcfadden west of the 55 fwy
16 North slope of Edinger east of the Santa one River
17 South side of 6th Street east of Mabury Street
18 Walkway East of Greenbrier St between River Ln and Sharon Rd
19 1 at Street East of 117 N Standard Ave
20 Main Place Dr between Broadway and Bedford Rd
21 Southwest corner of Segerstrom and Bear
22 Santa Fe Street south of 2nd Street Area
23 East side of Ritchey between Warner and St Andrew
24 North slope of Mcfadden east of the Santa Ana River
25 North side of 7th east of Jackson
26 East side of Clinton north of 5th
27 North and South slopes of Santa Clara Ave west of the 55 freeway
28 Penn Way between 17th and Washington
29 South slope of Mcfadden east of the Santa Ana River
30 Slope on north side of Warner west of the 55 fwy
31 East of 2212 W St Gertrude PI
32 South side of Macarthur west of the 55 Fwy
33 South side of Dyer west of the 55 Fwy
34 North of 1026 N Mirasol St
35 East of 502 E Memory Ln
36 Dead end of 6th St west of Hawley St
37 East of 1683 E 6th S#
38 North of 3131 S Standard Ave
251-42
39 East side of Lincoln at Washington
40 , Northeast corner of 1st Stand Mabury St
0 West side of Grand Ave north of 1-5 Freeway
42 ! Southeast Corner of Sullivan St and Willits St
43 North of 2057 N Bush Street
251-43
0
EXHIBIT G
CITY BOUNDARY MAP
City of Santa Ana
251-46
EXHiBiT H
IRRIGATION TECHNICIAN
Crew Size -1 Irrigation Technician
The Irrigation Technician shall turn off irrigation system during periods of rainfall and
times when suspension of irrigation is desirable to conserve water while remaining
within the guidelines of horticulturally acceptable maintenance practices as
determined by the Projects Manager or designee.
When the Projects Manager or designee acknowledges the necessity to turn on the
water once again, all controllers shall be activated within twenty-four (24) hours. After
24 hours, the Projects Manager or designee at his discretion may elect to activate the
controllers with City forces and deduct estimated time plus overhead from the
Contractor's monthly invoice.
2. The Irrigation Technician shall physically inspect (by manual or semi -automatically
running the Controller) the operation of all systems weekly. The irrigation Technician
shall maintain all sprinkler systems in such a way as to guarantee proper coverage
and full working capability, and make whatever adjustments are necessary, including
but not limited to, adjustment of heads or inserts, or replacing of inserts, etc., to
prevent excessive over spray/runoff into street right-of-ways or other areas not
intended to receive irrigation over spray/runoff.
3. A visual inspection of all irrigated areas shall occur, more often, but not less than one
(1) time per week. All areas receiving marginal coverage shall be irrigated by a
portable irrigation method. The Irrigation Technician shall furnish all hoses, nozzles,
sprinklers, etc., necessary to accomplish this supplementary irrigation. Care shall be
exercised to prevent waste of water, erosion, and/or detrimental seepage into existing
underground improvements or structures.
4. Contractor shall submit a monthly irrigation report to the Projects Manager or
designee. The report shall be of the format required by the Projects Manager or
designee and shall include, but not be limited to, controller location, address, type of
controller, number of stations, schedule, and run times for each station, turf, ground
cover or shrub irrigation, condition of site, and repairs made for each station.
5. Irrigation Technician shall maintain a log at each controller location.
6. Irrigation Technician shall provide efficient use of water at all times. The controllers
shall be programmed and monitored to maintain adequate moisture, optimal for
growth and appearance, while eliminating excessive runoff. Adequate soil moisture
shall be determined by visual observation, plant resiliency, and turgidity, examining
cores removed by soil probe, moisture sensing devices, and programming irrigation
controllers accordingly. Considerations must be given to soil texture, structure,
porosity, water holding capacity, drainage, compaction, precipitation rate, runoff,
251-47
infiltration rate, percolation rate, evapotranspiration, seasonal temperatures,
prevailing wind condition, time of day or night, type of plant and root structure.
Irrigation Technician shall be responsible for and bear the cost of service and repair
to all irrigation components from the remote control valve, downstream (including the
remote control valve). The responsibility includes, but is not limited to, the remote
control valve, flow sensors, lateral lines, fittings, risers, all sprinkler heads, and drip
Irrigation components.
8. Monitoring Systems: Irrigation Technician shall weekly Inspect the irrigation systems
for broken and clogged heads, malfunctioning or leaking valves, or any other
condition, which hampers the correct operation of the system. Authorization must be
obtained from the Project Manager or designee before proceeding with work not
covered under normal maintenance work and the malfunctioning sprinkler system
area shall be irrigated by a portable irrigation method until all authorized repairs have
been completed to the Project Manager or designee's satisfaction. Each irrigation
controllers) and. system shall be checked weekly for proper water scheduling and
coverage. Make all necessary adjustments to heads, which throw onto roadways,
walkways, windows, or out of intended area of coverage. irrigation Technician shall
clean and adjust sprinkler heads as needed for proper coverage. Each system shall
be manually operated at the irrigation controller and observed on a bl-monthly basis.
Controllers shall be programmed to water during nighttime hours between
approximately midnight and 7:00 a.m. No watering shall occur during the daytime
unless associated with irrigation check/repairs or with prior approval by the Projects
Manager or designee.
9. Irrigation Technician shall provide irrigation personnel fully trained in all phases of
landscape irrigation systems operation, maintenance, adjustment, and repair.. This is
to include diagnosis and repair of controllers, valve wires, control valves, lateral lines,
gate valves, main lines, strainers, pressure regulators, backnow devices, moisture
sensors, master valves, and electric pedestals. Irrigation Technician shall maintain
an adequate stock of medium and high usage items for repair of all irrigation systems.
10. Note: Irrigation Technician has the responsibility to adequately diagnose problems
and take corrective action as called for in the contract specifications. Should the City
be called upon to diagnose an irrigation problem that is Irrigation Technicians
responsibility, the City's labor and material cost incurred will be deducted from the
monthly payment to Irrigation Technician.
11. Automatic controllers and/or enclosures shall be locked while unattended.
12. All controller enclosures must be painted in approved colors, as needed, to prevent
rusting and maintain good appearance. System Maintenance: Once a year during the
month of March, irrigation Technician shall wipe down the equipment in the Irrigation
controller cabinet to remove all dust and dirt, clean all electrical connections,
251-48
Install bait traps for control of ants, replace batteries as required, clean and remove
Intruding soil in valve boxes and replace gravel, as originally specified,
13. All hinges and locks shall be regularly oiled to ensure trouble free operation.
14. Sprinkler heads shall be kept clear of overgrowth that may obstruct maximum
operation.
15. Repairs made to the Irrigation system must be made In accordance with the system's
original design with products equal to or higher quality than currently provided.
Workmanship shall be performed In accordance with industry standards.
16. Irrigation Technician shall be responsible for regular monitoring of all systems and
correcting for: coverage, adjustment, and clogging of lines and other sprinkler
components.
17. All irrigation systems shall be inspected and adjusted on a weekly basis or more
frequently as required, considering the water requirements of each remote control
valve. A written irrigation tracking sheet indicating the system location, date
inspected, and watering schedule shall be submitted to the Projects Manager or
designee at the end of each week.
S Irrigation Technician shall observe and note deficiencies occurring from the original
design of facilities and review these findings with the Projects Manager or designee
so necessary improvements can be considered.
19. All leaking or defective piping, valves, or other system components shall be repaired
within twenty-four (24) hours of detection.
20. Particular attention shall be paid to all slope areas, which will, by physical nature,
provide for greatest potential runoff, which can contribute to erosion.
21, Irrigation Technician shall turn off controllers when adequate rainfall is anticipated.
22. In the event of irrigation system failure, manual watering required to keep the plant
material in a vigorous, healthy condition is to be provided by Irrigation Technician at
no additional cost to the City.
23. At no time shall Irrigation Technician utilize a fire hydrant for irrigation purposes
without written authorization by Projects Manager or designee.
24, Contractor will keep system In operation by valve or head adjustment to keep all
systems operating at manufacturer's recommended operating pressure. This shall be
accomplished by valve throttling pressure gaging. The valves should be throttled to
prevent sprinkler heads from fogging, allowing droplets for effective watering. The
Projects Manager or designee may request a coverage test to evaluate proper
settings, timing, usage, or maintenance of system.
251-49
25. All valve boxes, controllers, and backflow devices shall be kept
clear of plant growth.
26, Contractor shall be responsible for periodic Inspection of surface
drains located within the landscaped areas. These drains shall
be checked to assure proper functioning, Remove any debris or
vegetation that might accumulate at the inlet and prevent proper
flow of water.
27. Any erosion damage because of Contractor's failure to keep the
surface drainselear shall be repaired at Contractor's expense.
251-50
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR RIGHT OF WAY AND MEDIAN LANDSCAPE MAINTENANCE SERVICES
PROPOSER'S CERTIFICATION and PROPOSAL ITEM PRICING
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for
Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with the scope of work locations. I
am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree
that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the
submission of my proposal.
Proposal Item Price . Pricing shall be based on a unit cost for services described in Exhibit A. Fee must be
Inclusive of all costs, Including but not limited to, direct and indirect costs for labor, overhead, incidental supplies,
travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and
authorized by the City projects manager or designee In writing,
ROUTINE MAINTENANCE PRICING
ITEM
BID ITEM DESCRIPTION
QUANTITY
UNIT
UNIT .
QUANTITY
UNIT
PRICE.
EXTENDED
TOTAL PRICE
#
Median Crew —Laborer
30.00
300,000
1.
2,000 Hours)
6
Hour
10,000
$
$
Median Crew —Lead worker
3500
j(} 000
2.
2,000 Hours
1
Hour
2,000
$,
$ ,
ROW Crew —Laborer
120,000
3,
(2,000 Hours)
2
Hour
4,000
$ 30.00
$
4.
ROW Crew - Supervisor
1
Hour
2,000
$ 40.00
$ 80,000
Irrigation Technician
M000
6.
2,000 Hours
1
Hour
2,000
$ 39.00
$
648,000
Total Contract Amount Add Lines Ill V & I
S.
As -Needed Cleaning
1
I Hour
1 2,000
$26.00
$ 52,000
During the process of negotiation between the City of Santa Ana and Landscape
West Management Service Inc on June 7th 2019, we have agreed to drop our annual
total to $700,000.
251-51
ml nkmm�
LINK prSCfMD0N---
EXTRAORDINARY PLANTING
36 box I fct' Mandard vun•
950.00
is
36- box I fc�c. 1110M Trunk
975.00
M
24'Lox TrL(,,, standard trunk
s 495.00
iv
24'box Trine. roulti Mink
550.00
95.00
vi
5 qat plam:
35.00
20.00
VU7
Ffa� cl awvuaf C010z
35.00
ixIround
Ft crtof
30.00
30.00
66MPANY pj-jC)Iqj- Al,,tD Ft%X NU SE RS
1234 North Blue GuM SIHMAnAlltlfll, C94 42806
r, 0 iWt Z 6 �F'
, P IN TEE) NAk
sZFATUftcrdf AUTHO 10- D AGENT DATE L-M.AIL AUU"LZIZ'
('17A 985.143
30-00
THIS EgRUXaT BE _r Ea-D AND �oj&L .
PROPOSALS TH;Y17 DO N&TZONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE,
251-52
�nrwowUP ID: K
CERTIFICATE OF LIABILITY INSURANCE DATE(MWDDNWY)
03/30/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER($), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the p011cy(ies) must have ADDITIONAL INSURED provisions or be
endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the
certificate holder in lieu of such endorsements .
PRODUCER 310-542-4600
Higgh Ground Insurance Services
NA Christopher Cordill
E�----..—.-
PHONE 310-542-4600 �FaX -
No, E,q:
2317 Crenshaw Blvd, #304
Torrance, CA 90501
ChristopherCordill
-(Alc, _ _ (alc, N H:310_542-8400
E-MA$ ecor 1 Dni et�(2 nctie—s.com ""--
ApDRR�B g
_
",._ INSURER 5 AFFORDING COVERAGE
NAIC #
_..
INSURERA:THE HARTFORD
..—.... _—_ ....
91000
D
Lan
1234 cape West Mgmt Svcs Inc.34630
1234 North
___
INsuRER B:OAK RIVER INSURANCE COMPANY
--"---
--
--'—
INSURER C." _--
--
Blue Gum Street
Anaheim, CA 92806
INSURER D :
IE:__—...—..—...—._
INSURERNSURER
F:
COVFRACPC
THIS
INDICATED.
CERTIFICATE
EXCLUSIONS
INSR
IS TO CERTIFY THAT THE POLICIES
NOTWITHSTANDING ANY REQUIREMENT,
MAY BE ISSUED OR MAY
AND CONDITIONS OF SUCH
_
TYPE OF INSURANCE
OF
PERTAIN,
POLICIES.
DDL
INSURANCE
UBR
LISTED BELOW HAVE BEEN
TERM OR CONDITION OF ANY
THE INSURANCE AFFORDED BY
LIMITS SHOWN MAY HAVE BEEN
.—..
POLICY NUMBER
ISSUED TO
CONTRACT
THE POLICIES
REDUCED BY
...—.
POLICY ERE
04/0112020
THE INSURED
OR OTHER
DESCRIBED
PAID CLAIMS.
POLICY EXPLIMITS
04/01/2021
NAMED ABOVE FOR THE
DOCUMENT WITH RESPECT
HEREIN IS SUBJECT TO
POLICY PERIOD
TO WHICH THIS
ALL THE TERMS,
A
X
COMMERCIAL GENERAL]OCCITY
CLAIMS -MADE OCCUR
--
jt
72UUNOK7437
EACH OCCURRENCE
S_ 1,000,000
pRAMAG ETOEeE cc ED re
S 300,000
-
$ 6,000
MEDEXP IAnv onapa,sm
""—'—'
'------
GENT AGGREGATE LI MIT APR LI ES PER:
POLICY JECT LOC
PERSONAL B ADV INJURY
$ 1,000,000
GENERAL AGGREGATE
g 2,000,000
PRODUCTS-COMPIOP AGG
S 2,000,000
A
OTHER:
AUTOMOBILE LIABILITY
X G
OWNED
AWNED SCHEDULED
AUTOS ONLY AUTOS pp
X AUTOS ONLY X AUTOS ONEV
72UUNOK7437
04/01/2020
04/01/2021
Emp Ben,
COMBINED SINGLE LIMIT
Ea ac itlenf
0
g 1,000,oOO
BODILY INJURv Per parsonl
$
BODILY INJURY Per accident
s
PROPERTY AMAGE
(PeraccidenlQ
—
S
EACHOCCURRENCE
$
$ 2,000,000
A
X OCCUR
EXCESS
EXCESSSLIARB CLAIMS -MADE
72HHUOK7438
04/01/2020
04/01/2021
AGGREGATE
S 2,000,000
DED RETENTION$
—
B
WORKERS COMPENSATION
AND EMPLOYERS'LIABILITY
ANY PROPRIETORIPARTNEft/EXECUTIVE �YIN
OFFICER/MEMBE?EXCLUDED? IYJ
Mandatory In NHI
If yes, describe urda,
DESCRIPTION OF OPERANONSbelow
NtA
X
LAWC014309
10l1112099
X PER OTH-
sTAruTE ER
5
10t1112020
EL EACH ACCIDENT
____
$ 1,000,000
E L. DISEASE EA EMPLOYE
5 1,000,000
E. L. DISEASE -POLICY LIMIT
5 1,000,O00
DESCRIPTION OF OPERATIONS/ LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule, may be attaehed if more space is required)
30 days notice if cancelled. 10 days notice if cancelled for non-payment.
Project: Right of Way and Median Landscape Maintenance Services RFP#19.016 REVIEWED Cox APPROVED
By Risk MANACiFMENT DIVISION
See Holder Notes attached for additional information
u
r 1
City of Santa Ana
Risk Management Division
20 Civic Center Plaza
Santa Ana, CA 92702
Acnan it nnaalnm
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS,
AUTHORIZED REPRESENTATIVE
n�Y-�aLr �'ruliLl
y r coo-w 10
tawrtu L:V K V V KA I ION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
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251-54
EXHIBIT 2
THIRD AMENDMENT TO AGREEMENT TO PROVIDE RIGHT OF WAY
AND MEDIAN LANDSCAPE MAINTENANCE SERVICES
THIS THIRD AMENDMENT to the above -referenced agreement is entered into on December 1,
2020, by and between Landscape West Management Services, Inc. ("Contractor"), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California C City").
RECITALS
A. The parties entered into Agreement No. A-2019-103, dated July 2, 2019, by which
Contractor agreed to provide right-of-way and median landscape maintenance services for
the Maintenance Services Division of the Public Works Agency ("Agreement').
13. On September 26, 2019, the parties entered into First Amendment No. N-2019-195 to
increase the scope of services and the amount expended under the Agreement for the period
ending June 30, 2020.
C. On May 5, 2020, the parties entered into Second Amendment No. A-2020-095 to further
increase the amount expended under the Agreement for the period ending June 30, 2020.
D. The original term of the Agreement is for two years, and the Agreement remains in effect
through June 30, 2021, with provision for extension.
E. The parties now wish to further amend the Agreement to increase the amount to be expended
under the Agreement.
The Parties therefore agree:
1. Section 2, Compensation, is amended to increase the annual sum to be expended under the
remaining term of the Agreement, including any extension periods, from $770,000 to
$1,020,000.
2. Except as modified by this Third Amendment, and all prior amendments, all terms and
conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to the
Agreement on the date and year first written above.
ATTEST
Daisy Gomez
Clerk of the Council
CrrY OF SANTA ANA
Kristine Ridge
City Manager
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APPROVED AS TO FORM
SoniaR. Carvalho
City Attorney
John M.Funk
Assistant City Attorney
FOR APPROVAL
Nabil Saba
Executive Director
Public Works Agency
CONTRACTOR % /
der"? O
Name:/.(�c(na.ei �7ur1b�.7
Title:
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