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HomeMy WebLinkAboutBLACK O'DOWD AND ASSOCIATES, INC. DBA BOA ARCHITECTUREI URANCE NOT ON FILE p WORK MAY NOT PROCEED CLERK OF COUNCIL DATE: A-2020-230-06 AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES 0PwPtC��CGabriet�,Lo,�ti��F THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between Black, O'Dowd and Associates, Inc. dba BOA Architecture ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in RFP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of ten (10) consultants selected to provide services on an on -call basis under RFP No. 20-040. The total annual compensation for these services provided by all such consultants selected under RFP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Page 1 of 8 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Page 2 of 8 Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. C. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. Page 3 of 8 (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to famish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. Page 4 of 8 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) Page 5 of 8 P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: BOA Architecture 1511 Cola Avenue Long Beach, CA 90813 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. Page 6 of 8 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Page 7 of 8 A-2020-230-06 Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: W ?Nc �..$ J HN M. FUNK Sr. Assistant City Attorney REC MMENDED FOR APPROVAL ��----� _YQV G R r. VaM SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRIS NE RIDGE City Manager CONSULTANT r l- EDWARD LOK NG President(Architect BOA Architect Page 8 of 8 EXHIBIT A Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SPACE PLANNING AND ARCHITECTURAL SERVICES RFP NO.: 20-040 Introduction and Background: The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed or "on -call" basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide space planning and architectural services for a variety of projects on an on -call basis. Areas of responsibility shall include architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to provide professional services on specific, project -by -project basis, based on an agreed -upon scope of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. The architects and engineers in the firm must be licensed and legally qualified in the State of California to practice the work for which consideration is requested. Selected firm(s) shall have the necessary qualifications and experience to provide space -planning, architectural, and engineering consulting services to the City. Services may involve all or some of the phases of project development and shall include, but not necessarily be limited to, the following activities: Site Analysis Perform site analysis during initial design work. This may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. Conceptual Layouts/Space Plannine Prepare alternative preliminary space layouts, including engineering details and engineering calculations, and estimates of probable costs for each alternative. Present information to the City along with a written response of the advantages and disadvantages of each alternative plan taking into consideration operational, programmatic, adjacency needs and appropriate design standards. Permits/City Approvals (City as reizulatory agency) Assist City departments in obtaining entitlements, permits and other City approvals, as required. Architectural, Interior Design, and Enizineerine Services Provide architectural, structural, mechanical and electrical engineering services and cost City ofA2q-ML 9)Pj20-040 estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions 10 ' W, Eti P I .VT ' s 8 , c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III. B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. ♦ Department of Motor Vehicles (DMV) — El Cajon New Modernization with new IT and AV Technology ,. \� ♦ New State -of -the -Art "Cube Screens" Video LED Display City of Long Beach - Traffic Management Center i rn L ♦ Modernization, ADA Compliance, & New Audio -Visual System City Council Chambers - City of Costa Mesa PC hL ♦ ADA Compliance Long Beach Sports Arena City of Long Beach CITY OF SANTA ANA Request for Proposals Space Planning and Architectural Consulting Services RFP No. 20-040 April20, 2020 Black O'Dowd and Associates, Inc. DBA BOA ARCHITECTURE 1511 Cota Avenue Long Beach, CA 90813 562-912-7900 Point -of -Contact: Edward Lok Ng, President lok. ng(ft o aarchitecture. com n 0C % Architecture Government Services ♦ City Council Chambers Remodel & Audio -Visual Technology Upgrade City of Irvine ♦ Police Department Workplace Safety City of Irvine 11 25G-271 City of Santa Ana RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 Coven Page Table of Contents 1. Statement of Qualifications a) Cover letter Note: "Contract Agreement Statement " is included in Coven Letter b) Firm and Team Experience c) Understanding of Need d) Relevant Project Experience e) References 2. Scope of Services and Sample Schedule 3. Fee Proposal - Submitted in a separate envelope 4. Certifications: • Attachment 3-1: Non -Collusion Affidavit • Attachment 3-2: Non -Lobbying Certification • Attachment 3-3: Non -Discrimination Certification 5. Exhibits and Appendices: • Exhibit A Organization Chart • Appendices: a) Resumes b) Addendums 1) Addendum 1 2) Addendum 2 25G-272 Cilj� of'Sanla Ana RFP_1br Space Planning and At-chiteclural Considling Services City of Santa Ana Public Works Agency; M-22 20 Civic Center Plaza, Ross Annex Santa Ana, CA 92701 April 20, 2020 Dear Ms. Oabriela P. Lomeli_ BOA Architecture, as the prime consultant, is pleased to submit our qualifications for your Request for Proposal for: REQUEST FOR PROPOSAL FOR SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES, RFP IVG.: 20-040 We are an 8-person architectural firm with a competitive advantage in Public Works architectural exterior and interior modernization projects including: space planning, building additions, renovationt retrofit, interior tenant improvements (TI'); fagade improvement projects, and building systems modernization and ADA compliance in the $20,000 to $2,000,000 construction cost range. Although we have completed many new "ground -up" construction projects, building renovation is our industry niche and competitive advantage, Our staff expertise and production systems are geared for these types of architectural modernization and often "messy" renovation projects. We have completed over 2,000 Public Works architectural projects for over SO local public entities with numerous completed projects in Orange County, We have unique expertise in City Walls, Fire Stations, Police Departments, Community Centers, Parks & Recreation, and just about every municipal type of building. We can compete favorably with just about any other firm on these building types. Recognized statewide for its ADA Compliance expertise, BOA has completed the design of over 500 projects for the sole purpose of ADA Compliance, and over 30 ADA Transition plans for local municipalities and throughout the State of California. BOA is very familiar with architectural projects for municipalities, having completed the design of over 400 Space Planning projects, over 300 Parks/Recreation projects, over 50 Community Centers, over 50 fire stations, 20 libraries, and 15 civic centers, and more than 400 ADA Compliance Improvement for numerous local governmental agencies. BOA is intimately aware of expediting these types of projects on an on -call basis for municipalities. Current and recent "On -Call" contracts for other public agencies include the Counties of: Los Angeles and San Bernardino; and the Cities of: Carson, Placentia, Irvine, Pasadena, Laguna Beach, and Orange County Fire Authority. In the last 5- years, BOA has completed over 50 public works projects on an "On -Call" basis. Thank you for the opportunity to submit these qualifications. We hope that our proposal communicates our enthusiasm and the strengths of our firm, project team, and project management approach. Consistent with our policy of excellent customer service, we will commit to a 60-minute response time, Meaning, a licensed architect will be at your office within an hour of your call to meet with you in your office. Our BOA office is only 30 minutes' drive time from the Santa Ana City Hall. Edward Lok Ng will be the appointed project manager for your project. Mr. Ng is authorized to bind the company, submit proposals, sign contracts, and negotiate design fees with you on behalf of BOA Architecture and can make good and informed decisions to expedite your project. BOA cvtaeurs with any and all pf•ovislons as coittaitted in the Coar.ta•actAga•eement ors Atlracfraateart 2.. If BOA is successful in being selected, our workload is such that we can begin work immediately. We are positive we are a "good fit" as we are very familiar with your municipal policies and procedures and city personnel. BOA ARCHITECTURE 6 Lak Ng, de L V V f 13 Finafil � lok ArehitertJ . EED AP com City of Santa Ana RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 We are an 8-person architectural firm with a competitive advantage in Public Works architectural modernization projects including: Workplace Safety/Security Enhancements, building additions, renovation/ retrofit, tenant improvements (TI); fagade improvement projects, and building systems modernization in the $20,000 to $2,000,000 construction cost range. Although we have completed many new construction projects, this is our industry niche and competitive advantage. We have completed over 2,000 Public Works architectural projects for over 80 local public entities. We have unique expertise in ADA compliance, Parks/ Recreation, Fire Stations, Police Departments, Community Centers, Libraries, and Civic Center Facilities. We can compete favorably with just about any other firm on these building types. Our staff expertise and production systems are geared for these types of architectural modernization and often "messy" renovation projects. We have completed the design of over 400 ADA Compliance renovation projects, over 30 ADA Transition plans, over 300 Parks/Recreation projects, over 60 Community Centers, over 50 Fire Stations, 12 Police Departments, 15 Security Enhancement projects, and 15 Civic Centers. BOA is an S-Corporation architectural firm, and a certified Minority Business Enterprise (MBE) by the federal SBA (Small Business Administration) in the State of California. The primary point of contact will be our company's corporate president, principal, and sole owner, Edward Lok Ng, a licensed architect in the State of California since 1986. BOA has been in continuous business since 1961. The firm has seven (7) architectural staff, and one (1) office manager, totaling 8 employees. 1. Legal Name & Address: Black O'Dowd & Associates Inc. DBA BOA Architecture 1511 Cota Avenue Long Beach, CA 90813 Phone: 562-912-7900 Federal Employer I.D. Number: 95-2632309 2. Year Established: 1961 Years in Business: 59 years of continuous operation 3. Current Number of Personnel: 8 4. Structure of Organization: S CORPORATION; Stockholder Principal/Project Manager: Edward Lok Ng 5. Current Annual Dollar Volume of Work: $1,000,000 6. Level of Professional Liability Insurance: $2,000.000 Professional Liability, $2,000,000 General Liability BOA has performed Space Planning and Renovation projects for numerous government agencies. The following contracts for public agencies exemplify our commitment to our clients: • County of San Bernardino 60 facilities • City of Commerce 5 facilities • City of Rosemead 20 facilities • City of Huntington Beach 6 facilities • City of Long Beach 60 facilities • L.A. County, ISD 30 facilities • City of Hawthorne 21 facilities • L.A. County Fire Dept. 40 facilities • City of Torrance 50 facilities • United States Postal Service 90 facilities • L.A. County, CDC 15 facilities • California State, Dept. of Fish & Game 7 facilities • Riverside County EDA 20 facilities • California State DGS, RESD, PSB 7 facilities • City of Irvine 10 facilities • City of Placentia 8 facilities • City of Cypress 6 facilities • City of Pasadena 12 facilities Consistent with our policy of excellent customer service, we will commit to a response time of 1-hour, which means a licensed architect can come to your office to service your needs within 1-hour. BOA has never had any failures or refusals to complete a contract with a client. BOA has worked with its sub -consultants for more than 10 years, and some of the sub -consultants, for more than 20 years. Just Like BOA, all of our sub -consultants have an abundance of Public Works experience. BOA will provide leadership and direction to the Design Team. Senior Project Managers of each sub -consultant firm will guide the project, develop its direction, and provide liaison with you. All our sub -consultants have extensive Public Works and Security Enhancement experience in their disciplines. For the subject project, the project Manager, Edward Lok Ng will personally review shop drawings as well as attend job site meetings. A Senior Project Manager from each of our consultants will be assigned to assist the project Manager and ensure that the highest standard, procedures and methods of construction are employed. PLEASE REFER TO EXHIBIT FOR BOA'S ORGANIZATION CHART 25G-274 FIRM AND TEAM EXPERIENCE City of Santa Ana BOA RFP for Space Planning and Architectural Consulting Services \ RFP No.: 20-040 �1���\ \1 Having designed and completed numerous municipal architectural projects for over 50 years, BOA definitely understands the short-term and long-term needs of your facilities. As a result, BOA's project management approach is based upon our extensive past experience in preparing comprehensive architectural construction documents for Public Works ADA Compliance and renovation/repair projects using a Multi -Discipline Design Team. The Design Team comprises of specialists in the fields of ADA Compliance, Space Planning, Interior Architecture Site Accessibility, project managements, facilities repair, needs analysis, structural design, and quality engineering, will be led by the Project Manager from BOA Architecture. The Project Manager and Senior Project Managers of each sub -consultant firm will guide the project, and develop its direction. BOA will provide leadership and direction to the Design Team. BOA's management approach incorporates 5 components used successfully on facilities design/modification projects: 1. Project Management 2. Project Documentation 3. Consultant Coordination 4. Construction Administration 5. Quality Control 1. PROJECT MANAGEMENT BOA, throughout an extensive history of municipal and public works design, and facilities renovation/repair continues to develop and refine its management philosophy to better address its future projects. BOA will implement our most advanced management techniques in the undertaking of your project. The goal of our management philosophy is to accomplish a well -designed project that exceeds client expectations, meets its budget, is deliverable on time, and meets all functional needs and State, County, ADA Compliance building code requirements, and city functionality goals. Our techniques of management encompass the ideals by which these goals are achieved. Our project management approach is characterized by the following considerations: Design/Management Integration: Successful projects require the fusion of the design disciplines with those of management. They must have common goals and an integrated process. This is best achieved by appointing leaders with mutual respect and extensive ADA Compliance and public works design experience on similar projects. BOA will have Edward Lok Ng, Principal, as the Project Manager on your project(s) on a full-time basis. An examination of Mr. Ng's qualifications reveals that he has personally designed and managed over 1000 Public Works facilities renovation/repair projects; over 300 interior projects, and over 300 ADA Compliance projects. It is the Project Manager's task to help establish the appropriate design vision and see it through its successful realization. We also have assigned sub -consultant engineering firms that are just as qualified as BOA. Client Participation: Client participation will be critical. Design goals cannot be realized without the thorough understanding of the client's needs. The early involvement of the client and the users will be continued throughout the design process. The Project Manager will ensure that the efforts of the team are always addressed to the specific client user group. The understanding and involvement of the client will extend to appointed representatives, i.e., maintenance managers, engineering staff, and City inspectors and engineers in a mutually productive partnership. BOA is intimately familiar with both modernization and facilities tenant improvement projects, and ADA Compliance projects. Team -work and close coordination among staff, consultants, and the Clients are essential to a successful project. Timely participation and response of the Client is absolutely critical if the project is to be successful and "on time". BOA will be responsible for ensuring that a high degree of coordination occurs and that project milestones are met. BOA's biggest assets are its attention to user functional needs, construction details, thoroughness in drawing documentation and ease of constructability. A major priority of BOA will be to establish continuing dialogue with your staff, Building/Safety plan check, and representatives of interested parties so that our products reflect community goal, City policy, and ADA Compliance. 25G-275 UNDERSTANDING THE NEED City of Santa Ana BOA RFP for Space Planning and Architectural Consulting Services \ RFP No.: 20-040 ���\ Continuity: The understanding of the project needs and the resultant design goals must be maintained throughout the project's duration. In construction phases, it is as necessary as in the design phases, to make certain that the original intent, of the client and designer are realized in the final built product. This will be very important in the construction phasing of your project. The key members of the team, under the leadership of the Project Manager will be responsible for the direction of the project throughout all phases to ensure continuity of design intent. 2. PROJECT DOCUMENTATION Project Documentation is a result of systems set up in BOA's Project Management Manual. This guide on how to run a project effectively and efficiently, developed more than 50 years of architectural practice, is firm, but flexible; responsive to the specific dynamics of specific projects, but unyielding in its insistence on full documentation, responsiveness, and performance. Keys elements include: Project Checklist: This is initiated at the beginning of each project and services as a guide of all elements of the project to be completed, and as a central index for all project related material. It is continually updated and reviewed during regular project audits. Product File and Technical Project Checklist: Initiated at the commencement of design, this checklist serves to record all considerations and decisions regarding building materials and methods to be used in construction. It also becomes a comprehensive guide for preparation of the Construction Documents. 3. CONSULTANT COORDINATION Our engineering consultants play a very critical and active role in all phases of the work. The Project Manager leads in coordinating the efforts of consultants with the help of: • Frequent coordination meetings. • Consultant orientation packets which are distributed at project commencement and periodically through the project. • Clearly defined scopes of work which define separation of responsibilities and eliminate grey areas. • Milestone Outline, prepared specifically for each project which clearly defines consultant performance expectations for each phase. • Project Schedule coordinated with a milestone outline, reviewed and signed off by all consultants. • Drawing Status Log which is updated every two weeks which track's consultant's performance. • CADD [AutoCAD 2018 or Revit 3D 2018 (BIM)] procedures involving background and overlay methodologies that insure up-to-date and coordinated design effort. 4. CONSTRUCTION ADMINISTRATION BOA understands the importance of efficient construction administration. To ensure that the design and technical intent are conveyed to the contractor and that the project knowledge is available throughout this phase, the construction administration is led by the project manager. The Project Manager and Designer, Edward Lok Ng will personally review shop drawings as well as attend all job site meetings to quickly resolve design and construction detailing issues. A Senior Project Manager from each of our engineering consultants will be assigned to assist the Project Manager and ensure that the highest standard, procedures and methods of construction are employed. BOA has a Construction Administration Manual to assist the Project Manager with an established system to track shop drawings, RFI, change orders, and documentation of construction site meetings, so that keys decisions are tracked and managed for the benefit of the Client. If there will be on -going operations and services, BOA will assist in the development of a Construction Phasing Plan to ensure that on -going operations and services will have minimum disruptions. BOA is well aware of the need for Public Agency services to remain operational during construction. We have had good results recently assisting the Cities of Long Beach, Torrance, Irvine, and San Bernardino County on renovation and addition projects that require facilities to remain open during construction. 5. QUALITY CONTROL Quality assurance begins with the commitment, experience and abilities of the team members. All of the firm's personnel contain many design specialists versed in the complexities of the individual phases of the 25G-276 UNDERSTANDING THE NEED City of Santa Ana BOA RFP for Space Planning and Architectural Consulting Services \ RFP No.: 20-040 ���\ design process. The quality assurance program for the project will draw on these skills to assist the team in obtaining its goals for a design of vision that delivers the maximum functional and ADA Compliance solution to the user that addresses the needs of the client and does so with the most efficient construction process. BOA has an established Quality Control program that is based on three mechanisms: Quality Control Manual: The Quality Control Manual documents, activities, tasks, and deliverables are to be achieved in each phase of work. Checklists are included and, at the completion of each phase, are signed off by the Project Manager. The manual also includes exemplary forecasts for meetings, programs, schedules and Agendas. We have a quality control checklist that is customized especially for Public Works Exterior/Interior and ADA Compliance Modernization projects. Checklist items range from handrail and curb ramp standards, to City department clearances, to record drawing procedures, to amount to copies needed for review submittals, and much more. Quality Control Review_ Quality Control Reviews occur prior to Submittals and at key points in the project schedule. During these reviews, the entire sets of documents are checked by an experienced, a licensed architect who has had major experience in the design of similar projects to ensure a "questioning character" in this process. Major emphasis is placed on Constructability and on satisfying the operational requirements of the user and thoroughness of documentation. As a part of this project, BOA will commit Mr. Leonardo Arteaga, CASp, as Quality Review Officer. Mr. Arteaga will be ideal for this role because of his extensive ADA Compliance and Public Works renovation/repair experience and familiarity with processes and procedures for these types of projects. Mr. Arteaga will review all deliverables at, 75%, and 95% completion. This involvement is formalized and part of the quality control manual procedures. We are committed to providing quality design services and trust that our past work with your city and other local cities is indicative of that commitment. Project Standards_ From our experience of over 400 ADA Compliance Public Works projects, and 400 interior renovation projects, BOA has developed its own Project Standard that can be customized to the Client that enhances quality control of bid documents and the construction process. Project Standards include: A. Construction document detail drawings: With the input of past governmental clients, BOA has developed, refined, and field tested over 300 Standard construction details that are geared for both interiors and ADA Compliant public works renovation/repair projects. We have Standard, field tested, construction document details for just about every field condition possible; flooring/wall/ceiling details, roof repair, public counters, wall partitions, ceiling soffits, bullet-proofing. accessible lavatory counters, ADA Compliant transitions of existing to new flooring, restrooms upgrade, ADA signage, ADA compliant railings, ADA Compliant entry doors, stairs, ramps, site work, parking lot, etc. B. BOA has developed a standard ADA Compliance equipment list e.g., types of new handrails, access lifts, curb ramps, plumbing fixtures, drinking fountains, furniture, restroom accessories, assistive listening devices, audio-visual equipment, etc., complete with manufacturer Model # and their acceptable approved equal. The Standard equipment list has been field tested and proven to be of high quality, durability, parts availability, and acceptable to the many past county/municipal clients. C. BOA has developed a standard keynoting system with over 150 items that addresses virtually every facility field condition and many retrofit/repair conditions. These standard keynotes have been field tested and refined, and have proven to be clear and concise to construction contractors. Project Schedule, Monitoring, and Performance: BOA is sensitive to the fact that the client's requirement of schedules and deadlines are paramount. We take pride in our reputation as a service - oriented design firm. BOA has an established project management approach that includes a written Work Plan and comprehensive design schedule prior to start of the design process. It includes forecast of submittals and milestones and deliverables. It will be the duty of the Project Manager, Edward Lok Ng, to adhere to the project Work Plan and Design Schedule. He will keep tabs on the progress of your project every week. He will alert you of any schedule delays. In addition, BOA will not hesitate to hire needed staff or work overtime, and demand the same of our consultants in order to meet deadlines. Our commitment to meeting client deadlines has resulted in client satisfaction and repeats work. Because of the page limit we have not included a Sample Work Plan, instead it will be available upon request. 25G-277 UNDERSTANDING THE NEED BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE CITY COUNCIL CHAMBERS REMODEL & AUDIO-VISUAL TECHNOLOGY UPGRADE - CITY OF IRVINE BEFORE AFTER: COMPLETED DEC. 2018 Client: City of Irvine, Department of Public Works Contact: Alex Salazar, Public Works Senior Project Manager (949) 724-7408 Started Project: Nov 2017; Construction Completed: December 2018 Construction Cost: $2,600,000 Architect Team: Edward Lok Ng, Leonardo Arteaga, & Miguel Andrade Project Description: BOA Architecture provided architectural design to entirely modernize the City Council Chambers for workplace safety, ADA a" ` Compliance and a new Audio -Visual system with latest` - state -of -the -art technology. The architectural renovation included the replacement of the City Council Dais, City Clerk's desk, Director's desk, presenter's desk and both ■_�� _ ;c public address podiums. The Dais was re -organized in an oval shape to allow Council to speak directly with the Directors and public presenters directly. The existing ;--' awkwardly placed access ramp was moved to behind a wall to give the Chambers symmetry while maintaining access for the disabled up to the Dais. Each Dais desk t P station has internetlintranet access, individual computer 11�1■ screens for voting and to view PowerPoint presentation and access staff reports. Other areas of renovation include new carpeting, new acoustic ceiling with new LED lighting, special broadcast lighting, and sound system. New acoustical wall diffusers help to mitigate echoing and reverberation. This project incorporated many security components and workplace safety features such as, bullet -resistant panels (under the desk counter) for Council members and staff, and 2 desk stations for public safety officers. The added protection will allow staff to "duck and cover" in case of danger. BOA worked intimately with our AV Technology and Information Technology consultant (Triton Technology) to create a hardware and software plan to provide utilities, locate new computer equipment, ambient and broadcast lighting, dedicated computer servers, state-of-the-art new "cube screens" video LED wall, and customized workstations for the City's broadcast staff. The same level of attention to the details was given to the retrofit of the locating of fire sprinkler heads and alarm devices. The greatest challenge for this project was the extremely compact schedule of 10.5 months for design, public bidding, and construction. BOA coordinated closely with the City for the Building -Safety Dept. plan reviewer to perform plancheck in the preliminary design phases to resolve accessibility and outstanding issues before starting construction documents, making the formal plancheck and building permit approval easy and seamless. BOA and its Design Team worked weekends and overtime to meet every critical path deadline. During the bidding process and construction phase, BOA gave this project the highest priority by answering and resolving RFI's within 1-2 days, and being on - call to meet with the construction team to expedite the construction process. The construction completed "on - time" to accommodate a very important citywide City Council Meeting. The city was proud to showcase its newly remodeled City Council Chambers with its StatAd-212-reitecture and AV Systems BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE INTERIOR RENOVATION LONG BEACH TRAFFIC MANAGEMENT CENTER Client: City of Long Beach; Construction Cost: $300,000 Architect Team: Edward Lok Ng, Leonardo Arteaga, & Miguel Andrade Started Project in 2012; Project Completed in 2014 Project Description: BOA Architecture was commissioned to design an interior renovation project to transform an existing 1000 S.F. municipal classroom/training room in the basement of the City Hall into a new Traffic Management Center that would have a new conference room with seating capacity of 16 people and new "operations hub" to monitor and assist in the migration of traffic gridlock throughout the City. We worked extensively with our Electrical Engineers and Owner's Users to ensure climate control as the AV equipment are temperature/humidity sensitive. BOA worked with the City's AV Technology and Information Technology consultant to create a function plan to provide utilities and locate equipment, lighting, dedicated server, state-of-the-art new "cube screens" video display, Audio -Visual Technology, and customized workstations. _ ♦ New conference room w seating for 16 people with "operations hub" beyond -4 New state-of-the-art new "cube screens" video display New customized workstations 25G-279 BOA ARCHITECTURE EXPERIENCE RELEVANT PROJECT STRATEGIC SPACE PLANNING, & TENANT IMPROVEMENT IRVINE CITY HALL, INFORMATION SERVICES DEPARTMENT 2 'n CDu�RaervC:Rpans sues �""" BRR oF[MFs OPTION 3 crry aF mwme i.a oF� -TMian Feoc.� I.T. DEPT. 3RD FLOOR PLAN COMPUTER ROOM FLOOR PLAN Client: City of Irvine, Contact: Eric Gruber; Started: March 2019; Completed December 2019 Architect Team: Edward Lok Ng, & Kyle Ng; Construction Cost: $800,000 Project Description: Currently in the bidding phase. Construction to start May 2020. BOA Architecture provided a workplace needs assessment study and space planning of the City's Information Services Department. The final selected floor plan design was an "open plan" concept that allowed visual access to almost every corner of the department. The plan consolidated the existing Information Technology and, TI Customer Service, and GIS Departments. Liberal use of glass partitions at private offices and I low -height partition desk solutions promotes internal 4.� J communication. The open plan also allows for views to the exterior as well as natural lighting. Excess circulation corridors were eliminated, giving way to allow for more workstations and efficient office circulation. The entire Information Services office of this 7,800-sf area was renovated with modern HVACILighting/Data systems, new furnishings, new workplace cubicles new additional private conference rooms and new addition private offices. Renovation of the existing computer room to provide a new "Clean Agent" fire suppression system (with isolated HVAC system) to protect the City's all-important computer servers that handles emergency operations, police and all City files and records. 2C^ QO Provide "Clean Agent" fire suppression �7V Lv In the computer room BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE 1" BEFORE CITY COUNCIL CHAMBERS REMODEL & AUDIO-VISUAL TECHNOLOGY UPGRADE - CITY OF COSTA MESA AFTER: COMPLETED MAY 2019 Client: City of Costa Mesa, Dept. of Public Works, Contact: Naz Mokarram, Sr. Engineer 714 754 5357 Project Started: 2018; Construction Completed: May 2019; Construction Cost: $600,000 Architect Team: Edward Lok Ng, Leonardo Arteaga, & Miguel Andrade Project Description: BOA Architecture provided architectural design to entirely modernize the City Council Chambers for workplace safety, ADA Compliance and a new Audio -Visual system with latest state-of-the-art technology for both the Councilmen, staff, and attendees. The architectural renovation included the renovation of the City Council Dais, City Clerk's desk, Director's desk, presenter's podium. The existing Dais was updated with new technology. Each Dais desk station has internetlintranet access, individual computer screens for voting and to view PowerPoint presentation and access staff reports. Other areas of renovation include new carpeting, resurfaced ceiling with new LED lighting, special broadcast lighting, sound system and new Council Chamber Seating. This project incorporated many security components and workplace safety features such as, bullet - resistant panels (under the desk counter) for Council members and staff, and 2 seat stations for public safety officers. The added protection will allow staff to "duck and cover" in case of danger. BOA worked intimately with ourAV Technology and Information Technology consultant (Triton Technology) to create a hardware and software plan to provide utilities, locate new computer equipment, ambient and broadcast lighting, dedicated computer servers, updating the room's TV/Display system, and customized workstations for the City's broadcast staff. The same level of attention to the details was given to the renovation broadcast -computer and conference rooms located behind the dais. The greatest challenge for this project was the extremely compact schedule of 2 months for design, and 3 months construction. BOA took over this project from another architect, who had previously resigned BOA coordinated closely with the City for the Building -Safety Dept. plan reviewer to perform plancheck in the preliminary design phases to resolve accessibility and outstanding issues before starting construction documents, making the formal plancheck and building permit approval easy and seamless. During the bidding" process and construction phase, BOA gave this project the highest priority by answering and resolving RR's within 1-2 days, and being on -call to meet with the construction team to expedite the construction process. The construction completed "on -time" to accommodate a very important citywide City Council Meeting. The city was ' proud to showcase its newly remodeled City Council' Chambers with its State -of -the -Art architecture and AV Systems. Other parts of this project designed by BOA included the renovation of the first floor City Hall restrooms community conference rooms and with new accessible ramps and entry doors. 2 C ^ _2 Q 1 BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE AS -NEEDED CITYWIDE ADA FACILITIES COMPLIANCE CITY OF LONG BEACH Select projects completed are listed below, followed by their construction cost. • North Long Beach Branch Library $150, 000 • Burnett Branch Library $150, 000 • Bret Harte Branch Library $100, 000 • Main Library $300,000 • Long Beach Sports Arena $1, 000, 000 • Terrace Theater and Convention Center$1,500,000 • Center Theater $100, 000 • Long Beach Senior Center $400, 000 • El Dorado Park Nature Center $150, 000 • Convention Center Parking Structure $100, 000 • Belmont Plaza Pool & Community Center $400,000 • Elevators - Citywide $300, 000 • El Dorado Regional Park - West $700, 000 • Blair Field, 3000 seat baseball stadium $400,000 • Long Beach Marina Restrooms $100, 000 • MacArthur Park and Community Center $200,000 • Whaley Park and Community Cen ter $500, 000 • El Dorado Park West Community Centers $800,000 • North Health Center $200, 000 • Mothers Beach Restroom & Concession $700,000 • Fire Station #11 Renovation $300, 000 Architect Team: Edward Lok Ng, Leo Arteaga, & Miguel Andrade Projects Started: 1996 Completed: Contract in Progress For the 60 projects BOA managed and designed, none were ever delivered late. All were "on time" and "on budget". The accuracy of our construction cost estimates for each project was 96% comparing Final estimate vs. Actual Bid. BOA successfully managed and designed as many as 9 facilities projects concurrently. This As - Needed contract has been renewed every year since 1995. Since 1995 to date, BOA has had an As -Needed contract with the City of Long Beach, Public Works Dept. to design ADA Compliance architectural improvement projects and other A/E renovation projects. BOA has completed over 50 ADA compliance projects to date (totaling over 1,000,000 GSF of building area) as part of the City's implementation of its ADA Transition Plan. Two projects were part of a $40 million CDBG grant dedicated specifically for ADA Compliance projects. BOA was responsible for ADA Transition Plan validation, field surveys, cost estimates, architecture design for ADA Compliance corrective actions, specifications, construction documents, and construction administration. BOA often managed multiple projects, as many as 10 ADA Compliance projects concurrently. In addition to ADA compliance, BOA also designed a fire station, and many parks/ recreation/ marine facilities projects in the $100,000 to $1,000,000 range. ♦ City Hall Renovation City of Long Beach ♦ Addition and Renovation Project Community Center at Colorado Lagoon Long Beach El Dorado Park, Long Beach Contact: Marilyn Surakas Project Manager 562.570.5793 Marilyn. Surakus(o)longbeach.gov 25G-2S2 BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE MODERNIZE 3 DMV'S AT HAWTHORNE, EL CAJON, AND OXNARD Client: Dept. of Motor Vehicles (DMV), California State DGS, RESD, PMB Contact: Rick Allen, (916) 718-3789; Year Completed: Hawthorne 2015, El Cajon 2016, Oxnard- 2019 Construction Cost: $3.4 million, A/E Fee: $900,000 Location: Locations at California at Hawthorne, El Cajon, Oxnard Architect Team: Edward Lok Ng, Miguel Andrade, & Leonardo Arteaga Project Description: BOA Architecture was commissioned to provide investigative and design services to bring 3 DMV facilities into compliance with current ADA and CBC accessibility standards and to modernize its electrical, computer data, HVAC, and Customer service systems to better serve the public: Hawthorne DMV, LA County, $900,000 construction cost El Cajon DMV, San Diego County, $1,100,000 construction cost Oxnard DMV, Ventura County, $1,400,000 construction cost The projects addressed many accessibility issues such as exterior paths -of - travel, parking, ramps/stairs, handrails, hi -low drinking fountains, entrances, door hardware, automatic access doors, counters, restrooms, employee lounges, interior paths -of -travel for both employees and the public, and interior/exterior signage. New signage included directional wayfinding, tactile room ID signs, and means of egress signage including tactile exit signs. The projects also addressed many deferred maintenance issues such as indoor and outdoor lighting replacement to LED's, parking lot repaving, new landscaping, replace wood siding with plaster, HVAC duct cleaning, upgrade electrical service, and new interior and exterior signage. Other issues addressed were the modernization of its electrical, computer data, HVAC, and Customer Service systems to better serve the public. Construction cost of completed projects ranged from $900,000 to $1,400,000 per DMV. Full -service ADA surveys (to determine all access compliance deficiencies) and Schematic Design (derived design options to best resolve barriers to the disabled), were completed for each DMV and DSA and State Fire Marshall plan review and approval were secured for each DMV facility. To ensure proper technology function, BOA worked closely with AV Technology and Information Technology to coordinate elect. Power needs and location of TV's, cable trays, audio speakers, data/power for workstations, and DMV cueing system. ♦ Modernized ADA Parking & Accessible Entry DMV - El Cajon ♦ New ADA Accessible Public Counter DMV - Hawthorne 6 Existing at DMV El Cajon I kr New Modernization with New IT and AV technology DMV - El Cajon ♦ New ADA Restrooms DMV - Hawthorne s 25G-2S3 BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE LOS ANGELES COUNTY FIRE DEPARTMENT AS -NEEDED ARCHITECTURAL SERVICES New Fire Station #71, Completed 2015 Malibu - California New Fire Station #83 Rancho Pales Verdes California Client: LA County Fire Department; Completed: 2015, Construction Project Costs Varied Project Architecture: Edward Lok Ng Project Description: For the 40 projects BOA managed and designed, all were "on time" and "on budget". The accuracy of our construction cost estimates, Quality Control, and response to potential problems were deemed exceptional. BOA successfully managed and designed as many as 5 facilities projects concurrently. From 1989 to present, BOA has completed approximately 40 projects, ranging from $20,000 to $4,000,000 in construction cost. Although we designed 2 new Fire Stations, all other assignments were renovation/repair of existing fire stations. BOA expedited all services from facilities programming, design conception, construction documents, to construction administration. Projects ranged from new fire stations, facilities additions, renovations, tenant improvements, HVAC upgrades, structural seismic evaluation, gender accommodations, and parking lot/landscape upgrades, facilities expansions to accommodate fire apparatus, ADA Compliance upgrades, feasibility assessment reports/studies, and roof repairs. The following is a list of select fire station projects: Projects Started in 2010; Completed 2015 • New Fire Station #83 — 4000 sf facility with 2 apparatus bays • Temporary Fire Station #83 — Renovation of Parks building for fire station use • New Fire Station #71 in Malibu — 4000 sf facility with 2 apparatus bays and 6 dorms • Fire Station #110 — Expansion of Apparatus bays, and offices, and interior modernization • Fire Station #56 — Added 2 new Apparatus garages • Fire Station #187 — retrofit of entire exterior hardscape and parking lot paving • Fire Station #107 — 12 new dorm rooms • Fire Station #44 — renovate 8 dorm room and restrooms for gender accommodation • Fire Station #70 — renovation entry lobby and offices, ADA improvements • Fire Station #66 — Septic Tank sewage pipe upgrades • LA County Fire Dept. Headquarters — plumbing modernization to all facilities at Headquarters -�. Fire Station #110 Addition and Renovation Marina Del Rey - California 25G-2S4 BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE INTERNATIONAL LONGSHORE & WAREHOUSE UNION (ILWU) LOCAL 13 DISPATCH HALL ♦ ILWU Dispatch Center main entry ♦ Dispatchers workstation overlooking Dispatch Hall ♦ Dispatch Hall with 14large high definition 10'xT rear -projection screens Client: Port of LA and PMA-ILWU, Contact: Daniel Caruthers: (310) 351-4280 Completion Date: Dec. 2014 - LEED Gold Certification Architectural Team: Edward Lok Ng & Miguel Andrade — — Project Description: This $20,000,000 (Construction cost with $1,000,000 A/E fee), 35,000 sq. ft. Dispatch Hall/Auditorium project provides a new administration & dispatch center & meeting hall for the ILWU Local 13's 15,000 membership. The exterior and _ interior design is compatible with the PMA's corporate image and "harbor and nautical" theme of the ILWU. This was achieved by using colors, shapes, and textures common to the Ports of Long Beach and Los Angeles. The front of the building looks like an ocean going ship. Project scope also includes a 4000 occupant dispatch/meeting hall with a "state of the art", large screen computer display of Port job assignments and computer dispatching of Union Workers. The Dispatch Hall has wall mounted folding bleachers, folding stage and loft seating to accommodate very large union meetings. Also included-, dispatch offices, workrooms shower for cyclists, restrooms, and conference rooms. BOA assisted the ILWU with the Conditional Use Permit (CUP) process and expedited plancheck approval through both the City of Los Angeles. An extensive user audit was completed to ensure proper functional relationships of each Union service and the Dispatch Center the fastest dispatch of available union workers. Sustainable esign features includes, combined natural ventilation with high -efficiency HVAC, recycled building materials, Roof -top mounted Photovoltaic renewable energy, and extremely low water usage. Site sustainability include, bio-filtration planters filters all roof and storm water, drought tolerant planting, and over 500 trees provide shade for the parking lot. Our innovative sustainable efforts with LEED Gold Certification. AV Technology was a big part of the design effort for this project. Acoustics and sound equipment selection for the main assembly hall were critical issues to the use -ability of the Dispatch Center. It was vital that the announcement of available daily jobs be very audibly clear to the thousands of dockworkers that are in the Dispatch Center on a daily basis. We worked carefully with our Acoustic Engineer and AV Technology and IT Consultant, and ILWU dispatchers to produce proper indoor sound and amplified announcements at specified locations within the huge assembly space. Fourteen (14) large high definition 10'xT rear - projection screens display the Port of LA's work assignments. This Dispatch Hall is used for dispatching dockworkers daily and for monthly union member meetings. 25G-2S5 BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE ON -CALL ARCHITECTURE SERVICES - CITY OF IRVINE Client: City of Irvine, Public Works Dept. Contact: Alex Salazar 9491724-7408, Kal Lambaz 949-724-7555 Architect Team: Edward Lok Ng, Leonardo Arteaga, & Miguel Andrade Project Started: 2014; Construction Completed: 2019; Construction Cost: $400,000 Project Description: In 2015, BOA was granted an On -Call Contract for Architecture Services for the City of Irvine, Public Works Dept. Since then, BOA designed multiple projects. One project was a new roof structure with operable roof hatch, to change large filter, over existing water pump equipment for weather protection, Construction Cost: $300,000. Another unique project was to provide workplace safety elements (fencing, new lighting, bullet -resistant fabric panels and glazing) at multiple locations at Irvine City Hall and at Operation Support Facility, Construction Cost: $500,000. A project just completed was the ADA Compliance improvements and interior renovations for modernization and accessibility to 4 community centers at; Fine Arts Center, Heritage Park Community Center, Harvard Park Community Center, and Deerfield Park Community Center. Every effort was made to isolate construction areas and to minimize construction cost, and to be architecturally compatible with the existing architecture at each separate community center. The project scope of work at these 4 community centers included renovation work to create accessible restrooms, new indoor ramps and stair handrails, access lift, signage, new doors and door hardware drinking fountains. Site elements included concrete accessible ramps, stair handrails drinking fountains. POLICE DEPARTMENT RENOVATION & CITY HALL WORKPLACE SAFETY - CITY OF IRVINE Client: City of Irvine; Contact: Alex Salazar, Public Works Senior Project Manager 949-724-7408 Project Started: 2016; Completed: November 2017; Construction Cost: $700,000 to $800,000 Architect Team: Edward Lok Ng, Miguel Andrade, & Leonardo Arteaga Project Description: BOA Architecture provided architectural design to the renovation and Tenant Improvement of the public lobby, secured public counter, and secured back -of -the -counter staff areas for the Irvine Police Department Headquarters at City Hall. This project incorporated many security components and workplace safety features such as, restricted access to the public, and bullet -resistant panels (under the counter) and sliding bullet-proof glazing which allowed staff to manually close themselves off from the public in- case of danger. All these were added to safeguard the front reception counters and allow staff to have visual access to the lobby to view possible threats and maintain personal customer service. New light and dark colors for the new countertops/cabinets create "invitingness" and a bold contemporary style to the new lobby interior design. Existing lights, fire sprinklers, and HVAC ducting retained to save on construction cost. Also, a part of this workplace safety project was installing bullet-proof panels under the public counter at 5 other city departments; including Public Works Dept. (OSF facilities), Community Development Dept., Community Service Dept., Main City Hall Reception, and the City Council Chamber Dais. The added protection allows the staff to "duck and cover" in case of danger. G- BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE State of California I Department of General Services Division of the State Architect 1 Los Angeles Basin Regional Office Consultant Access Compliance Plan Review Services Contact: Ronald F. Vaughn, Senior Architect, Tel: (213) 897-0744 f� Email: ronald.vaughn(C7dgs.ca.gov Project Began: Sept. 2009; Completed: 2015 Architect Team: Edward Lok Ng, Architect, LEEP AP & Leo Arteaga, CASp Project Description: Access Compliance Plan Review services for the Los Angeles Basin Regional Office of the Division of the State Architect. Our role is to provide plan review services to ensure that construction drawings and specifications comply with accessibility standards based on the California Building Code, the Americans with Disabilities Act Accessibility Guidelines, and DSA's Accessibility Plan Review Guidelines. Access Compliance Plan Review is a requirement for new and renovated state owned and state leased facilities so that accessibility and usability of these buildings comply with the intent of the California Government Code Section 4450, the California Health and Safety Code Section 19955, the California Civil Code Section 51, and Section 35.130(b)(4) of Title II of the Americans with Disabilities Act. We have reviewed a wide range of facilities under jurisdiction of DSA's Los Angeles Basin Regional Office, including single and multi -story school facilities encompassing grades K thru 12 (elementary, middle, and high schools); college and university projects; libraries; administrative offices; auditoriums; dining and kitchen facilities; gymnasiums; laboratories; and related site improvements. BOA's plan review service provides timely, accurate plan reviews and back reviews coordinated with DSA's project submittal processes. A BOA accessibility plan review includes accurate code interpretation, review of construction plans and specifications, identification of areas of nonconformance, and follow-up consultation with project designers prior to back review. CITY OF COMMERCE - INDOOR POOL LOCKER ROOM RENOVATION Construction Cost: $1,000,000- A/E Fee: $90,000- Architect Team: Edward Lok Ng & Miguel Andrade Client: City of Commerce Dept. of Public orks, Contact: Mike Halsey (213)820-5889 W Project Started: 2011; Completed: 2012 Project Description: Our renovation challenge was to fully integrate floor drains into an existing swimming pool locker room that did not have any floor drains. The maintenance staff "hose - rLi down" the floor twice per day and pool operations (patrons are typically dripping wet when using the locker rooms) demanded a lot of floor drains to expel water quickly. BOA's solution was to carefully sawcut out the entire concrete floor while leaving the interior walls in -place, and install new concrete floors sloping to new drains. We provided new concrete wall curbs to protect existing metal stud walls from moisture damage and corrosion. New, large, heavy duty exhaust fans and added air conditioning promoted ventilation with slow air movement (for patron comfort) while moving large volumes of air. This enhancement to the existing mechanical system also expelled pool chemical odor and moisture before its corrosive effects can harm the steel sub -structure. All rooms have at least 2 floor drains to push water out of each room quickly. New fiberglass doors and aluminum door frames were raised 4" to enhance corrosion protection and allow "hosing -down" of concrete floors in every room. The swimming pool locker rooms can accommodate over 300 swimmers. This newly renovated facility also included-, central bag check -in, men & women locker room/showers/restroom, swimmer sauna rooms, private dressing stalls, staff locker rooms with showers, family dressing rooms. Plumbing fixtures and toilet room accessories were chosen for their reliability, low -maintenance and durability in a wet environment. ADA TRANSITION PLAN FOR THE CITY OF SANTA MARIA CENTRAL COAST OF CALIFORNIA r. Client: City of Santa Maria, Wendy Stockton, Deputy City Attorney Architect: Edward Lok Ng; Project Started: 2008; Completed 2009 Project Description: BOA was commissioned for the specific purpose of providing an ADA Transition Plan for 52 large City owned facilities totaling 600,000 s.f. & 200 acres (building and e r sitework) to comply with Federal ADA Guidelines. A sampling of the list of facilities included City Hall, large assembly halls, classroom buildings, libraries, Police Dept. Parks and Recreation Dept., City and regional Parks, ball fields, Community centers, museums, City maintenance yards, City administrative offices, City lease facilities, airport facilities, large Municipal parking structures, on - site City parking lots, etc. Scope of work, included working with various disabled user groups to prioritize items of work, facilities field survey, "line item" construction cost estimate, accessibility design mitigation and ADA compliance modification recommendations, and finally, compile all recommendations and construction cost into a comprehensive ADA Transition Plan Database. We also created floor plan drawings, for example, showing how a non-ADA compliant restroom could be modified to be compliant. Access Compliance issues included identification of very item of deficiency and a recommended corrective action for capital improvement. Corrective actions included, retrofit of elevators, new access lift, handrails, stairs, new access ramps, new parking for the Disabled, ADA signage, and automatic doors, assistive listening devices, path of travel, concrete walkway repair, wheelchair and comparyQ��tin�Gimanymore. Many of the buildings we worked on were listed as historically significant structures to the (2 // City of Santa Ana RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 ADDITIONAL RELEVANT EXPERIENCE BOA also has design experience on nearly every municipal and county building type. One needs only to examine BOA's ADA project experience and the expertise of their staff to see the merit and justification for the above -mentioned commissions. BOA has the philosophy that building remodel projects and ADA retrofit projects should not be a "tacked -on" solution. Building modifications should be well integrated into the building's function and not only compatible with the existing architecture, but aesthetically enhance it. BOA has extensive experience in the design of ADA Compliance projects and building modernization for both governmental agencies and private clients. The following lists of projects exemplify our architectural design experience. We have also provided their construction cost and photos and detailed project descriptions of some of these projects. This experience will not only aid in meeting functional needs but also the aesthetic desires of visitors and staff of your facilities. CITY HALLS: • City of Commerce City Hall Frontage Renovation; Exterior path -of -travel, entry plazas, landscaping, access ramps, stairs, and accessible parking; Client: City of Commerce, Danilo Batson Cost: $400,000 • Torrance City Hall - Renovation and Addition; Client: City of Torrance; Cost: $3,200,000 • Rosemead City Hall - Renovation, ADA Compliance; Client: City of Rosemead; Cost: $200,000 • La Puente City Hall - Renovation, ADA Compliance; Client: City of La Puente; Cost: $400,000 • Hawaiian Gardens City Hall - New City Hall; Client: City of Hawaiian Gardens; Cost: $6,000,000 • Carson City Hall — Renovation; Client: City of Carson Cost: $100,000; • Hawthorne City Hall Renovation, ADA Compliance; Client: City of Hawthorne; Cost: $400,000 • Redondo Beach City Hall, Renovated 3 public restrooms for ADA Compliance; Cost: $300,000 • Long Beach City Hall, New ADA accessible City Council dais and podium, restroom and Tenant Improvements to offices and elevator retrofits, ADA Compliance; Client: City of Long Beach; Cost: $200,000 • Lomita City Hall, ADA Compliance, Doors, reconfigure City Council Chamber for new ramp, new accessible seating; Client: City of Lomita; Cost: $200,000 • Redlands Civic Center ADA Compliance; Client: City of Redlands; Cost: $350,000 • City of Vista: ADA Transition Plan and Schematic Designs of Civic Center • City of Rancho Palos Verdes: New main entry lobby and public center • City of Cypress: Exterior access ramps, stairs, accessible park, restroom doors • City of El Segundo: Renovation of public restrooms, conference room, staff lunch room, Council Chambers modernization • City of Alhambra: New public restrooms for City Council lobby • City of Carson: Renovation City Council lobby • City of Santa Maria: ADA Transition plan and Schematic Designs of Civic Center PARKSIRECREATION/COMMUNITY CENTERS: • Sierra Madre Teen Center Client: City of Sierra Madre, $900,000. • Hawaiian Gardens Youth Center Head Start Program Client: City of Hawaiian Gardens, $800,000. • Jesse Owens In -door Swimming Pool Facility; Client: L.A. Co., Dept. of Rec. & Parks, $4,000,000. • Bartlett Annex Senior Social Services Center; Client: City Torrance, $200,000. • Hawaiian Gardens Senior Center; Client: City of Hawaiian Gardens, $1,000,000. • Veterans Park Senior Center; Client: City of Redondo Beach, $800,000. • Perry Park Youth Community Center/Addition/Renovation Client: City of Redondo Beach, $400,000. • Rancho Carlsbad Community/Senior Center; Client: City of Carlsbad, $900,000. • Banning Parking Senior Center; Client: City of Los Angeles, $2,700,000. • Memorial Park Community/Senior Ctr. Renovation Client: City of Hawthorne, $500,000. • Green Meadows Recreation Center/Gym; Client: City of Los Angeles, $300,000. • Hawaiian Gardens Community/Recreation Ctr./Gym; Client: City of Hawaiian Gardens, $2,000,000. • Bartlett Senior Citizen Center; Client: City of Torrance, $1,300,000. • Sierra Vista Park Recreation Ctr. ADA Modifications Client: City of Sierra Madre, $100,000 • Miller Community Center; Client: City of Torrance, $300,000 • Black Box Theater Client: City of Torrance, $500,000, Addition & Renovation • Sea Scout Facilities & Community Center; Client: LA County ISD, $300,000, Renovation • Banning Lions Park ADA Compliance, Client: J�dn�Cgt:$300,000 ADDITIONAL RELEVANT EXPERIENCE City of Santa Ana ROD RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 + I1611 Cs] =1 XiTel I I III! I I �15 • Torrance Police Dept. Renovation/Addition; Client: City of Torrance; Cost: $1,500,000 • Hawthorne Police Dept., ADA Compliance; Client: City of Hawthorne; Cost: $300,000 • Garvey Park Sheriff's Substation - New Facility; Client: City of Rosemead; Cost: $400,000 • Rancho Los Amigos Medical Ctr. Police Station -New Facility - Client: Los Angeles County ISD Cost: $600,000 • Huntington Beach Police Dept. Lobby Security; Client: City of Huntington Beach; Cost: $500.000 • City of Cypress Police Dept. Renovation; Client: City of Cypress; Cost: $4,000,000 • Placentia Police dept. Work place Security; Client: City of Placentia; Cost: $200,00 • Port of Los Angeles Customs & Border Patrol Work Place Safety/Site security; Client: Port of LA; Cost: $200,000 IaIN=&1Irr0[•]LlRIP • Los Angeles County Fire Station #83, new facility; Client: L. A. County Fire Dept; Cost: $1,100,000 • Los Angeles County Fire Station #106, new facility; Client: L.A. County Fire Dept.; Cost: $200,000 • Los Angeles County Fire Station #107, addition/renovate; Client L.A. County Fire Dept; Cost: $400,000 • Los Angeles County #56-ADA Compliance & gender accommodations; Client: L.A. County Fire Department; Cost: $100,000 • Los Angeles County Fire Station #110, addition and renovation; Client; L.A. County Fire Dept; Cost: $200,000 • Los Angeles County New Fire Station/Lifeguard Station on Catalina Island, new facility; Client: L.A. County; Cost: $800,000 • Hawthorne Fire Station #1, ADA retrofit; Client: City of Hawthorne; Cost: $100,000 • Long Beach Fire Station #11, addition and renovation; Client: City of Long Beach; Cost: $225,000 • Torrance Fire Station #1, gender accommodation, seismic retrofit; Client: City of Torrance; Cost: 460,000 • Torrance Fire Station #2, gender accommodation and addition; Client: City of Torrance; Cost: 160,000 • Torrance Fire Station #3 gender accommodation and interior modification; Client: City of Torrance; Cost $150,000 • Los Angeles County Headquarters - plumbing system replacement; Client: L.A. County Fire Dept; Cost: $750,000 • Huntington Beach Fire Station #8, Gender Equality and new restroom and kitchen; Client: City of Huntington Beach; Cost: $300,000 • Yucaipa Fire Station #2 Seismic Retrofit and Restrooms/Kitchen Renovation; Client: City of Yucaipa; Cost: $350,000 LIBRARIES: • Library/Multi-Media Center of LA Harbor College; Client: L.A. Community College; Cost: $500,000 • Medical Library for Rancho Los Amigos Hospital; Client: L.A. County ISD; Cost: $1,200,000 • Chadwick School Library; Client: Chadwick School; Cost: $1,700,000 • Orange County Library and Learning Center, Westminster Branch; Client: County of Orange; Cost: $1,500,000 • Long Beach Main Library Renovation; Client: City of Long Beach; Cost: $700,000 • Long Beach North Branch Library Renovation; Client: City of Long Beach; Cost: $300,000 • Redondo Beach Main Library; Client: City of Redondo Beach; Cost: $10,000,000 • Temecula Library; Client: City of Temecula; Cost: $1,800,000 • Vista Library; Client: City of Vista; Cost: $4,000,000 • Cathedral City Public Library; Client: City of Cathedral City; Cost: $3,500,000 • Rancho Mirage Library; Client: City of Rancho Mirage; Cost: $1,000,000 AIRPORT FACILITIES: • Torrance Airport, General Aviation Center; Client: City of Torrance; Cost: $2,200,000 • El Monte General Aviation Center, Client: L.A. County, Public Works Dept.: Cost: $1,400,000 • LAX Bradley Terminal Restrooms Addition; Client: L.A. City, Dept. of Airports; Cost: $400,000 • City of Hawthorne Airport ADA Compliance; Client: City of Hawthorne; Cost: $400,000 25G-28e ADDITIONAL RELEVANT EXPERIENCE City of Santa Ana ROD RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 + AMrIM-111N*4N*10[•]kIN4Ll[*l%r0[a]LlI:azlolfl*0&15 For the City of Tustin: • Tustin Frontier Park, ADA Retrofit/Audit • Pine Tree Park, ADA Retrofit/Audit For the City of Long Beach: • Long Beach Sports Arena, 11,500 seat sports arena ADA retrofit Cost: $1,400,000. • El Dorado Park Nature Center- ADA Renovation Cost: $200,000 • Long Beach Senior Center —Renovation Cost: $300,000 • Belmont Plaza Pool & Community Center —Renovation Cost: $500,000 • El Dorado Regional Park -West Community Center and Site Renovation Cost: $700,000 • Blair Field, 3000 seat baseball stadium — Renovation Cost: $400,000 • Long Beach Marina Restrooms - AdditionlRenovation Cost: $200,000 • Drake Park— Renovation Cost: $300,000 • MacArthur Park ADA Renovation; Cost: $200,000 • Whaley Park and Community Center — Renovation Cost: $500,000 • El Dorado Park Youth Center Restrooms — Renovation Cost: $200,000 • 10 Tidelands Beach Restrooms — New facilities and site work Cost: $6,000,000 For the City of Montebello: • Ashiya Park- AdditionlRenovation • City Park- Addition/Renovation • Holified Park - Addition/Renovation For the City of La Puente: • La Puente Community Center/ Renovation • La Puente 22 Acre Park with 3 sets of park restrooms and Community Ctr Renovations For the City of Hawthorne: • Senior Citizen Center - Renovation • Memorial Park - Renovation • Hawthorne Pool - Renovation • Ramona Park - Renovation • Jim Thorpe Park & Comm. Ctr. - Renovation • Holly Park — Renovation • Holly Glen Park - Renovation City of Rosemead: • Rosemead Sr. Ctr. - Renovation/Addition/ADA Compliance • Rosemead City Hall ADA Compliance • Garvey Park Restroom/Concession and Ball Fields/Playground • Garvey Park Community Center - Addition/ADA Compliance PUBLIC HEALTH CARE FACILITIES: • Long Beach Comprehensive Health Center; Client: L.A. County ISD Cost: $9,000,000 • Rancho Los Amigos Medical Ctr. Facilities Operation/Safety Police/ 1000 Car Parking Structure - Client: L.A. County ISD; Cost: $21, 000, 000 • 80,000 S.F. Renovation of Buxton Medical Office Building in Torrance - Client: David Buxton Cost: $10,000,000 PORT PROJECTS • Berth 161 Master Plan/Schematic Design, Consolidated Construction & Maintenance Facilities, parking structure; Client: Port of Los Angeles; Cost: $15,000,000 • ILWU (International Longshore & Warehouse Union) Local 13, Headquarters & Dispatch Hall; Client: ILWU Local 13 & Pacific Maritime Assoc. Cost: $10,000,000 • ILWU (International Longshore & Warehouse Union) Local 63, Headquarters & Dispatch Hall; Client: ILWU Local 63 & Pacific Maritime Assoc. Cost: $600,000 FACILITIES DESIGNED FOR CHILDREN: • Greenwood Child Care Center; Client: City of Torrance- Cost: $600,000 • Three Child Care Centers for the Navy; Client: City of Long Beach Cost: $1,500,000 • Lee Ware Park -Head Start -Children Ctr.; Client: City of Hawaiian Gardens Cost: $1,500,000 • Chadwick Library -Children Learning Ctr.; Client: Chadwick School Cost: $1,600,000 • Rosemead Community Child Care Center; Client: City of Rosemead Cost: $600,000 • Hawaiian Gardens Civic Center Child Care; Client: City of Hawaiian Gardens 25G-290 ADDITIONAL RELEVANT EXPERIENCE 0 0 0 0 o A m O 00 sz V�i M C3 op ,Q p V N O1N- C a N U W i 0 O 4 O i O QR N w+i Cirl o U U C1 ar y Fil -� �V +3 c0 U It o v Cr A © ° oo L —M ., ^�.-M .0 IC ° ° s, o g 0 � O amO '� O C+ ci ro- eta ° ' x y `" ^C �, ai " •� ,5 ' ° m tY P9 0 eav z o 4" o' C U O U o U o o Oar'UU �AUQwO a���w"d �go CJV79 y O 00 r� 1-21 �4 N O p i-' Obi y z � H cn Ill�.�ii UCC Qj �Iu ^• 64 ° m Q,U a U 0., m m-C� I zCo �. Z w V �` 0.2 o O o'o ° � d o o a, �.,°�' rC�tr•�J"r�U Ar%U[►��UU �:lU� A V 4*4 b00 owo� s~oc ti ��•� �Q� V'�U aW � ��� w� � �U � �ao CC ¢� Vi w US 'u�v •�' CIAW, �m � p vs a�a p C p � °4wca u, wow LN I ZOU-zill City of Santa Ana o OQ RFPfor Space Planning and Architectural Consulting Services RFP No.: 20-040 BOA AGREES TO THE SCOPE OF SERVICES LISTED IN THE RFP The Scope of Services may involve all or some of the phases of the project development listed, and shall include, but not necessarily be limited to, the following activities: • Site Analysis — BOA will perform site visit(s) to verify dimensions of impacted area, photos, site observation, analysis, meetings with City departments to discuss specific space requirements. o BOA will prepare "as -built" drawings, in current CADD format, as required by the Client. • Conceptual Layouts/Space Planning- Will prepare alternative space layouts with estimates. • Permits/City Approvals — BOA will assist City depts in securing all relevant City/County Plancheck and building permit approvals, as required. • Architectural, Interior Design, and Engineering Services BOA will provide all the customary Plans, Specifications, & Estimates (PS&E) for Public Works bidding to contractors. BOA will provide architectural, structural, mechanical, and electrical engineering services and cost estimating services during the schematic design, design development and construction document phases. 1. Schematic Design 2. Design Development 3. Construction Documents • Post Design Services 1. Bidding 2. Construction and Construction Management ■ Visit construction site as needed to monitor quality of the work and resolve construction issues. ■ Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Move Management Services BOA will assist the City Departments with the services listed in the RFP. • Special Services 1. BOA will complete the State of California ADA surveys 2. BOA will provide value engineering services, upon request 3. BOA will complete LEED Certification documentation, upon request. • Plans and Documents- Plans and documents will become sole property of the City. All documents and files will comply with current requirements set forth by the various entities for record retention. • Fee Proposal — Standard Hourly Fee Schedule and a Project Fee Proposal will be submitted • Other Terms and Conditions: BOA agrees to all Other Terms and Conditions listed in RFP. SAMPLE TIME SCHEDULE FOR DESIGN PHASE Items of Work Time NTP and Kick-off meeting, site observations, interview staff 0.5 month Submitted Schematic Design Drawings 1 month City of Santa Ana Review 0.5 month Submitted 50% Working Drawings 1.5 months City of Santa Ana Review 0.5 month Submit 90% Working Drawings, submit to Building Dept. 1.5 months City of Santa Ana Review 1.5 months Submit 100% Working Drawings addressed City comments 1 month TOTAL DESIGN 25G-292 8 months Appendix ATTACHMENT 3 CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Cade 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any ether BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of � ApJ1 20, 2020 Subscribed and sworn to (or affirmed) before me on this day of , 20_, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Notary Public Signature Notary Public Seal City of 2AV) g3iA%n-040 NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1 ) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress„ or an employee of a Member of Congress in connection with this Federal contract, grant, loam, or cooperative agreement, the undersigned shall complete and submit Standard Form-LU, "Disclosure of Lobbying .Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for malting or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: President Firm: Black O'Dowd and Associates, DBA BOA Architecture Date: April 20, 2020 City of - g 4G-040 A NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in park and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. City of a -040 Page A3-3 7_ The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the pen ies imposed for a violation of the Chapter. C C;�— �n= Signed:r Title: President Firm: Black O'Dowd and Associates, Inc. DBA BOA Architecture Date: April 20, 2020 City of a -040 Page A3-4 City of Santa Ana o QQ RFP for Space Planning and Architectural Consulting Services\, \ RFP No.: 20-040 • Exhibit A Organization Chart • Appendices: Resumes Addendums 1) Addendum 1 2) Addendum 2 25G-297 CITY OF SANTA ANA � BOA Architecture BOA ArchitectureEdward Lok Ng BOA Architecture Leonardo Arteaga Architect, LEED AP Miguel Andrade Quality Control Prime Consultant Project Manager CASp Certified Project Designer Sub -Consultant Engineering Design Analysis, Inc. Mechanical, Electrical, and Plumbing Engineer Sub -Consultant Th omas Lew, an d Associates Electrical Engineer Sub -Consultant Pacific Engineering Structural Engineer Please note that BOA Architecture, as the prime -consultant, will be responsible for all aspects of your Please including architect and engineering. Our sub -consultants that are listed above are all State of California licensed professionals in their respective disciplines. Their qualifications are available upon request. - Mechanical Engineer Engineering- Design -Analysis, Inc., 10231 Slater Ave., # 203, Fountain Valley, CA 92708 Kevin Friedman, P.E. CA State License# 27267- Mr. Friedman has over 30 years' experience in facilities planning and design, interiors design, special building systems planning and design, laboratory design, controls, energy conservation, and computerized building modeling and simulation. 4- Structural Engineer Pacific Engineering, 17703 Crenshaw Blvd. Torrance, CA 90504 Victor Chaiprasert CA State License #C36235 - Mr. Chaiprasert is a registered structural engineer in the State of California with over 30 years of experience in steel, timber, masonry and reinforced concrete construction of all types of structures. 4- Electrical Engineer Thomas Lew, and Associates, 19521 Reinhart Avenue, Carson, CA 90746-1935 Thomas Lew, P.E. CA State License #15593 - Mr. Lew has been in continuous practice since 1996. The firm currently has 2 employees. Mr. Lew has been the Principal for over 17 years and holds a Bachelor's of Science, in Engineering. BOA Architecture 1511 Cota Avenue, Long Beach, CA 90913 Office: 562/912-7900 email: com City of Santa Ana RFP for• Space Planning and Architectural Consulting Services RFP No.: 20-040 EDWARD LOK NG, ARCHITECT, LEED AP President/ Sr. Project Manager and Designer PROJECT RESPONSIBILITY Maintain Client communication, lead overall design effort in form and function, compile client and user group input and day-to-day contact with Client. EXPERIENCE - Edward Lok Ng has been a member of BOA since 1982. Principal and Director of Design, Mr. Ng has over 40 years of experience in all phases of the design process. He has personally designed and managed over 500 municipal facility projects for local cities. He leads a talented team of designers and consultants to ensure that design solutions effectively meet the clients' and users' needs while adhering to client schedules and budget constraints. He has been the Project Manager and Designer for numerous projects within civic/public buildings, the Parks and Recreation facilities, City Halls, Fire Station facilities, Police Departments, and ADA retrofit/transition plan projects. This experience coupled with Mr. Ng's dedication and commitment to sustainability and design excellence has led to numerous honors and repeat clients for BOA. Finally, Mr. Ng has personally designed numerous public entities, including the Cities of: Anaheim, Irvine, Huntington Beach, Tustin, Cypress, State of California, and the City of Long Beach. A certified plan review consultant to California's Division of the State Architect, Mr. Lok Ng has completed DSA-sponsored training as an Access Compliance Plan Reviewer and Accessibility Surveyor. As a member of the City of Long Beach Disabled Access Appeals Board since 1994 and the Design Review Board for the City of Downey since 1989, he has reviewed applications and appeals for a broad range of commercial and municipal design projects. He is also LEED, AP Certified and has design several LEED Certified projects, which will be a great asset for the sustainability and seamless transition between old work and new work in renovation projects. CALFOA 1tA ARQFT GTS DUAao 2920 OEL ROAD. 5617E 105 SACRA MEN 70, CA 96894 m .n, or cons„rca araas i `�'T 91516 574-7220 LICENSE N0. C 16840 '� ,r_ N VALID UNTIL NOVEMEEN 30, 2021 RECEIPT NO. 93170544 EDHHRD LCK GIN NG 3119 LEES AVENUE LONG BEACH CA 90808 0 --- NUN—TRANSFERAELF — — — POST IN PUBLIC VIE14 — — — — — — , ,o DESCRIPTION OF C1URREIN i POSITION Principal, Director of Design EDUCATION Bachelor of Architecture University of Hawaii, 1981 Continuing Education University of California, Los Angeles PROFESSIONAL REGISTRATION Licensed Architect, C-16840 State of California, 1986 LEED Accredited Professional, 2009 Disabled Access Appeals Board City of Long Beach, since 1989 Certified Access Review Board and Design Review Board City of Downey, since 1992 Completed Accessibility Surveyor Training for State Leased Buildings and Facilities, State of California, since 2003 TRAINING DSA Academy Access Plan Review Training, 2004,2008 & 2010 YEARS OF EXPERIENCE Employed by BOA since 1982 Employed by other firms - 6 years 25G -299 RESUMES City of Santa Ana RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 LEONARDO ARTEAGA, CASp Project Manager Phone: (562)912-7900 Email: leo.arteaga@boaarchitecture.com PROJECT RESPONSIBILITY Apply and interpret technical requirements of the Americans with Disabilities Act and access provisions of the California Building Code(CBC), will perform all accessibility surveys of your facilities. EXPERIENCE Leonardo Arteaga is a Project Manager with expertise in applying and interpreting technical requirements of the Americans with Disabilities Act (ADA) and Access Provisions of the California Building Code (CBC). Mr. Arteaga is a California Certified Access Specialist, (CASp). He graduated from California State Polytechnic University, Pomona, in 2002 with a Bachelor of Architecture degree and has been at BOA Architecture since 1997. In 2009, he successfully fulfilled the experience and testing requirements set forth by the Division of the State Architect (DSA) and became a California Certified Access Specialist. His ADA Compliance experience includes accessibility plan check services on behalf of the DSA-Los Angeles Basin Regional Office and the County of San Bernardino -Department of Risk Management, ADA Transition Plan and accessibility inspections, compiling inspection information into accurate and concise accessibility reports, cost feasibility reports, and code analysis roles covering all phases of barrier removal. His relevant experience and expertise includes all types of municipal facilities (City Halls, Theaters, Auditorium, Community Centers) for ADA Compliance for the Cities of Long Beach, Placentia, Irvine, Huntington Beach, and for the State of California DMV at Oxnard. Other experience include DSA-LA Basin Region Office — Consultant Access Compliance Plan Reviewer (2008- 2011), County of San Bernardino, CA — Inspection, Review and Analysis, and ADA Title III Private Entity Accessibility Surveys — multiple facilities. DESCRIPTION OF CURRENT POSITION ADA compliance of all BOA Projects EDUCATION Bachelor of Architecture California State Polytechnic University of Pomona, 2002 PROFESSIONAL REGISTRATION California Certified Access Specialist, 2009 - CASp #055 ICC-Certified Accessibility Inspector & Plan Examiner - #8088179 YEARS OF EXPERIENCE Employed by BOA since 1997 25G-300 RESUMES City of Santa Ana RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 MIGUEL ANDRADE, PROJECT MANAGER Senior Project Manager and Designer Contact Information: Phone (562)912-7900 Email: Miguel.AndradeCcbBoaarchitecture.com PROJECT RESPONSIBILITY Mr. Andrade spearheads the production of all construction documents, drawing, specifications and 3-dimensional modeling. He also assists the project architect to coordinate sub -consultants and resolve critical design issues. Miguel Andrade has been a member of BOA since 2001, with over 16 years of architectural experience in all phases of a project, from conception to construction support. He has experience in both new and renovation work for mainly our public clients; understanding that open communications is the key to minimizing disruption along the critical path to completion. He leads a team to ensure that design solutions effectively meet the clients' and users' needs while adhering to client schedules and budget constraints. He is proficient in Computer Aided Design (CADD) and advanced expertise in BIM Revit 3D. He has been the Project Manager for numerous Parks and Recreation facilities, including new construction, historic rehabilitation projects, including municipal and commercial/retail facilities, fagade, and tenant improvement. Mr. Andrade's wide variety of work experience includes the City Council Chambers in the City of Irvine, Wilson Park Amphitheater structure in the City of Torrance, CRA-LA Facade Improvement Program, the modernization of the Long Beach Nature Center and Long Beach El Dorado Park, and ADA Compliance and a new Vehicle Maintenance Facility for Metropolitan Transportation Authority (MTA). POSITION Production Manager and Senior Designer EDUCATION Bachelor of Architecture Woodbury University, 2008 Licensure in Process YEARS OF EXPERIENCE Employed by BOA since 2003 25G-301 RESUMES MAYOR Miguel A. Pulido MAYOR PRO TEM Juan Villegas COUNCILMEMBERS Cecilia Iglesias Phil Bacerra David Penaloza Vicente Sarmiento Jose Solorio CITY OF SANTA ANA PUBLIC WORKS AGENCY 20 Civic Center Plaza • M-21 • P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.orq (714) 647-5690 ADDENDUM NO. 1: Q & A Request for Proposal 20-040 Space Planning and Architectural Consulting Services April 14, 2020 CITY MANAGER Kristine Ridge CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Daisy Gomez Notice is hereby given to bidders that, where applicable, the City of Santa Ana Public Works Agency has made certain clarifications, modifications, additions, and/or deletions, for specifications of RFP 20-040 Landscape Maintenance Services for Public Works Agency — City Yard Facility. ALL OTHER TERMS, CONDITIONS, AND SPECIFICATIONS REMAIN UNCHANGED. ANSWERS TO INQUIRIES/QUESTIONS SUBMITTED TO DATE ARE AS FOLLOWS: Is the intent of the City to hire more than one consultant for this project or only one firm? Answer: Yes. 2. Attachment 3-1: Non -Collusion Affidavit, needs to be notarized with the current state mandate of having to stay home, does this need to be notarized at this time. Answer: At this time, it is not a requirement to have the Non -Collusion Affidavit form notarized. 3. Is the RFP only for tenant improvement office renovation projects, or could a project be for new construction for different project types i.e. Parks, Libraries? Answer: The purpose of this RFP is for on -call, as needed, to provide services at any of the City facilities. SANTA ANA CITY COUNCIL Miguel A. Pulido Juan Villegas Vicente Sarmiento David Penaloza Jose Solorio Phil Bacerra Cecilia Iglesias Mayor Mayor Pro Tem, Ward 5 Ward 1 Wa Ward 3 Ward 4 Ward 6 moulidoCcr7santa-ana,oro ivilleoasgsanta-ana.ora vsarmientoC Santa-ana.ora 2 t i r isolorioCa�santa-ana,ore pbacerra@santa-ana.org cialesiasQsanta-ana..oro MAYOR Miguel A. Pulido MAYOR PRO TEM Juan Villegas COUNCILMEMBERS Cecilia Iglesias Phil Bacerra David Penaloza Vicente Sarmiento Jose Solorio CITY OF SANTA ANA PUBLIC WORKS AGENCY 20 Civic Center Plaza • M-21 • P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.orq (714) 647-5690 Fill ell] =1 11411Bill MillL1C61'4[*7FTrft w=9 I Request for Proposal 20-040 Space Planning and Architectural Consulting Services April 15, 2020 CITY MANAGER Kristine Ridge CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Daisy Gomez Notice is hereby given to bidders that, where applicable, the City of Santa Ana Public Works Agency has made certain clarifications, modifications, additions, and/or deletions, for specifications of RFP 20-040 Space Planning and Architectural Consulting Services. ALL OTHER TERMS, CONDITIONS, AND SPECIFICATIONS REMAIN UNCHANGED. I. INTRODUCTION/PROJECT DESCRIPTION Number of Proposals and Signature: Second paragraph reads as follows: The Statement of Qualifications shall be limited to a maximum of (20) single -sided pages (excluding front and back covers, section dividers and attachments such as resumes, forms). Font size shall be minimum 11-point Arial. Proposal exhibits shall be maximum 11"x17". SANTA ANA CITY COUNCIL Miguel A. Pulido Juan Villegas Vicente Sarmiento David Penaloza Jose Solorio Phil Bacerra Cecilia Iglesias Mayor Mayor Pro Tem, Ward 5 Ward 1 Wa Ward 3 Ward 4 Ward 6 moulidoCcr7santa-ana,oro ivilleoasgsanta-ana.ora vsarmientoC Santa-ana.oro 2 t isolorioCa�santa-ana,ore pbacerra@santa-ana.org cialesiasQsanta-ana..oro