HomeMy WebLinkAbout22B - PO FOR PD INTERCEPTORREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 15, 2020
TITLE:
AMEND PURCHASE ORDER WITH
FAIRWAY FORD SALES, INC. FOR
TWELVE FORD POLICE INTERCEPTOR
VEHICLES IN THE AMOUNT OF
$494,207.79
(SPECIFICATION NO. 19-135)
(NON -GENERAL FUND)
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
/s/ Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Amend the contract with Fairway Ford Sales, Inc., for the procurement of 12 additional Ford Police
Interceptor vehicles for the Santa Ana Police Department for a total amount not to exceed
$494,207.79, subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Santa Ana Police Department has a fleet of 262 vehicles. Ninety-nine of these vehicles are
patrol vehicles assigned to Field Operations. The Police Department uses Ford Police Interceptor
vehicles, similar to Explorers, as the standard vehicle in Field Operations. This contract award will
provide 12 Ford Police Interceptor vehicles for the Police Department. This purchase will allow the
Police Department to surplus three patrol vehicles that have reached the end of their useful life,
and net nine vehicles, thereby increasing the size of the Patrol fleet as new officers come off of
training. Ford has a four month lead time for the delivery of these vehicles from receipt of order.
Once the vehicles are received, they are equipped with the required, radios, light bars, and
equipment. With these timelines, it is expected that the new vehicles will go into service in summer
2021.
On January 21, 2020, the City Council awarded a purchase order to Fairway Ford Sales, Inc., for
the purchase of 12 Ford Police Interceptor vehicles. Sixteen Santa Ana vendors were notified in
the original Invitation for Bid and nine vendors downloaded the bid packet. The City received four
bids and awarded to the lowest bidder. Fairway Ford Sales, Inc., has agreed to honor the 2020
model pricing for 12 additional 2021 model Ford Police Interceptor vehicles with the same
specifications. The purchase price of $494,207.79 for the 12 additional vehicles represents the
best value to the City.
22B-1
Amend Purchase Order with Fairway Ford
December 15, 2020
Page 2
FISCAL IMPACT
Funds for this purchase are available in the following Public Works Fleet Division accounts:
Vehicle Purchase — Fairway Ford
Fiscal Year
Accounting Unit—
Account Number
Accounting Unit, Account
Description
Amount
FY 2020-21
07017100-66400
Fleet Replacement, Mach and Eqpt
$411,839.83
FY 2020-21
07517101-66400
Fleet Replacement, Mach and Eqpt
$82,367.96
Total
$494,207.79
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management
Services Agency
Submitted By: David Valentin, Chief of Police - Police Department
Nabil Saba, Executive Director - Public Works Agency
Exhibit: 1. Abstract of Bids
22B-2
ABSTRACT OF BIDS
FORD POLICE INTERCEPTOR VEHICLES
Fairway Ford Sales, Inc. South Bay Ford Lincoln Theodore Robins Ford Wondries Fleet Group
Placentia, CA Hawthorne, CA Costa Mesa, CA Alhambra, CA
AGATE BLACK WITH OXFORD WHITE ROOF & DOORS
Total Price per vehicle $41,183.98 $42,595.48 $41,190.13 $41,457.11
Quantity 8 8 8 8
Purchase Total $329,471.86 $340,763.85 $329,521.07 $331,656.86
SOLID COLOR AGATE BLACK
Total Price per vehicle
Quantity
Purchase Total
$40,036.86
$41,413.40
$40,316.02
$40,528.48
4
4
4
4
$160,147.43
$165,653.59
$161,264.10
$162,113.93
EXHIBIT 1