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Home My WebLink AboutMHC SOFTWARE, INC. (4)i fROCERD N-2014-149-02 MHC SOFTWARE (gyp (U)�MilUYtl�0.�ic)-f A Addendum Two (2) to the Software License Agreement between MHC Software, LLC, 12000 Portland Avenue South, Suite 230, Burnsville, MN 55337 ("MHC') and City of Santa Ana, a charter city and municipal coporation organized and existing under the Sontitiution and laws of the State of California, located at, 20 Civic Center Plaza, Santa Ana, CA 92701 ("Customer") dated as of December 22, 2008. License and Maintenance Fee for Additional Software Purchases. Software Key Standard Features Inclusions Price Document • 1099-G Tax Form: Certain Government • One site, one seat and $3,000 Express Payments one backup seat 1099-G • Interface to standard file layout for data • Provides totals and Module import: document counts o IRS Electronic 1099 Output File Layout • Creates the 1099-G (matches Infor Lawson AP146 file or Infor documents CSFSM standard 1099 output file) OR • Requires customer to o MHC Standard Tax Module CSV File Layout procure relevant 1099 • Forms design for laser cut sheet or pressure forms compatible withlicensed seal designs for 1099-G forms (all other 1099 MHC form variations require separate licensing) Document Express as output (ask MHC for • Software stores document history audit referral to records recommended forms • Supports document corrections provider) • Enables option for authorized users to enter Does not include input data to generate a document manually support for non- 0 Optional extension in Document Express to standard input file support creation of unencrypted PDFs of the layouts nor non- 1099s (licensed separately for each document standard forms type as Document Express PDF/TIF Creation designs; custom data Add -on option) imports or custom • Optional extension in Document Self -Service forms design layouts to support online 1099 functionality (licensed for tax documents separately) require licensing of MHC's Document Express Custom Tax Document Module • Does not include the generation of the data/files to be sent to the IRS, nor transmission of data/files to the IRS and tax preparation software providers Payment Terms: Invoice due upon receipt. 12000 Portland Avenue South, Suite 230 • Burnsville, Minnesota 55337 800.588.3676 • Main: 952.882.0884 • Fax 952.882.0484 www.mhcsoftwareinc.com Pagel of3 i\x MHC SOFTWARE Software Implementation and Maintenance Services: Service Description Price Software • Remote Implementation Services (web Included with Implementation meeting/VPN/telephone) software o Project Planning licensing o Installation, Training and Customer Support • On -site Implementation Services (optional) Optional - Extra o 1 trip for 1 day $1,500/day plus • All types of implementation services noted above reasonable travel expenses Software Software maintenance entitles the customer to: $540 Maintenance (1) Software upgrades for licensed application components sold +$100 and licensed by MHC (2) Software support and training services via toll -free phone (18% of the then - number and web meetings current perpetual (3) Software for components licensed by MHC that supports the license list prices, continuing compatibility with existing ERP/integrated business annually) application software that has been upgraded (i.e., as customers (software upgrade integrated business functionality from one release to maintenance the next, they can work with MHC Software to plan and commences ninety (90)calendar days maintain compatible MHC Software functionality without re- after software licensing the software); maintenance does not include support delivery for all non - for additions to ERP/integrated business applications, a change ocia products; there of ERP/integrated business application nor technological Is a required $100 platform changes for MHC or ERP/integrated business fee for the initial 90- day period, due 90 applications nor the services required to support customer- days after software initiated changes other than those listed above I delivery) Post -Implementation Support; For customers who choose to make technological platform changes or resource support changes post -implementation (i.e., after 30 days of MHC software use in a production environment), MHC will support the additional effort required to complete the changes on a time and materials basis, based on a to -be -estimated amount of hours at the current MHC billable rate. Payment Terms: Post Implementation Support or Services, if required, will be invoiced upon work completion; payment is due 30 days after receipt of invoice. 12000 Portland Avenue South, Suite 230 • Burnsville, Minnesota S5337 800.588.3676 • Main: 952.882.0884 • Fax 952.882.0484 www.mhcsoftwareinc.com Page 2 of 3 N-2014-149-02 MHC SOFTWARE Software Maintenance: MHC Products Maintenance The annual maintenance fee is 18% of current list price at the time the maintenance fee is due. Listed below are the current list prices of the following Software products as of this Software Agreement's license effective date. Software Document Express 1099-G Module Total Software Current List Price Current List Price * Annual Maintenance Fee 18%of Current List Price $540.00 * Begins 90 days after software delivery. ** The Fee for the initial 90 day maintenance period of $100 (not included in the above amount) is due 90 days after the Software Delivery Date. Accepted for Customer: By: �- w V1_—tor (Signature) Name:_ Kristine Ridge (Please ty City Manager Title: Accepted for MHC Software LLC: Signed in counterpart. By: (Signature) Name: (Please type or print name) Title: (MHC Software) Date: The parties acknowledge and agree that this Agreement maybe executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the some force and effect as an original signature. Without limitation, "electronic signature" shall Include faxed versions of an original signature or electronically scanned and transmitted versions (e.g., via pdf) of an original signature. ATTEST: a. Daisy Gomez, Cl rk of the Coun APPRQVED AS TO FORM: Ryao. hodge, Assistant City Attorney RECOMMENDED FOR APPROVAL: Jac iulla, Chief Technology Innovations Officer 12000 Portland Avenue South, Suite 230 • Burnsville, Minnesota 55337 800.588.3676 • Main:952.882.0884 • Fax 952.882.0484 www.mhcsoftwareinc.com Page 3 of 3 MHC SOFTWARE Software Maintenance: MHC Products Maintenance The annual maintenance fee is 18% of current list price at the time the maintenance fee is due. Listed below are the current list prices of the following Software products as of this Software Agreement's license effective date. Software Current List Price Document Express 1099-G Module Total Software Current List Price * Annual Maintenance Fee 18% of Current List Price $540.00 * Begins 90 days after software delivery. ** The Fee for the initial 90 day maintenance period of $100 (not included in the above amount) is due 90 days after the Software Delivery Date. Accepted for Customer: By: Signed in counterpart. (Signature) (Please type or print name) Date Accepted for MHC Software LLC: By: (Signature) Name: Teresa Myers (Please type or print name) Title: Contracts Manager (MHC Software) Date: 01 /27/2021 The parties acknowledge and agree that this Agreement may be executed by electronic signature, which shall be considered as an original signature for a// purposes and shall have the same force and effect as an original signature. Without limitation, "electronic signature" shall include foxed versions of on original signature or electronically scanned and transmitted versions (e.g., via pdf) of an original signature. ATTEST: Signed in counterpart. Daisy Gomez, Clerk of the Council APPROVED As TO FORM: RECOMMENDED FOR APPROVAL: Ryao. hodge, Assistant City Attorney Jac r ulla, Chief Technology Innovations Officer 12000 Portland Avenue South, Suite 230 • Burnsville, Minnesota 55337 800.588.3676 • Main: 952.882.0884 • Fax 952.882.0484 www.mhcsoftwareinc.com Page 3 of 3