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SENSEMAKERS, LLC (2)
INSURANCE NO' ON FILE WORK MAY i O,*i ;"IOCEED CLERK OF COUNCIL 4.' DATE: A-2020-238-05 �',PD�Sanetfe CDww��i 0) LBAGREEMENT TO PROVIDE TRAINING COURSES AND EXERCISES FOR THE ANAHEIM / SANTA ANA URBAN AREA ON AN AS -NEEDED BASIS THIS AGREEMENT is made and entered into this 1 st day of December, 2020, by and between SenseMakers LLC ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On August 10, 2020, the Santa Ana Police Department ("SAPD") issued Request for Qualifications No. 20-062 ("RFQ"), by which it sought to identify and qualify suitable vendors capable of delivering a broad choice of homeland security -related training courses and exercises conducted by professionals in the fields of law, fire, public health, emergency management and cybersecurity. B. These courses are in support of the Anaheim/Santa Ana Urban Area ("ASAUA") Homeland Security Regional Training and Exercise Program and will be funded by a grant awarded to the City by the United States Department of Homeland Security's Urban Areas Security Initiative ("UASP) and administered by SAPD. The ASAUA consists of the incorporated cities in Orange County and the police departments of the University of California, Irvine, California State University, Fullerton, and community colleges in the County of Orange. C. Through SAPD, the training and exercise programs will be made available to agencies in the ASAUA on an as -needed basis to enhance domestic preparedness for acts of terrorism. D. Contractor submitted a responsive proposal that was among those selected by the City. E. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an as -needed basis, and at the sole discretion of City, Contractor shall conduct the training and/or exercise programs described in the scope of services provided in the RFQ and attached hereto as Exhibit A. Contractor's proposal is incorporated by reference as though fully set forth herein. In the performance of all services, Contractor shall comply and provide the required trainingiclasses and exercises attached hereto as Exhibit B. Page 1 of 12 2. CHANGE ORDERS/AMENDMENTS a. To maintain flexibility that allows first responders to address emerging and unforeseeable threats, the ASAUA Homeland Security Regional Training and Exercise Program will utilize a Change Order provision to request other training and exercise courses at the City's request. Change Orders will be used to approve training and/or exercises and can modify the existing scope of work for specialty and other ad -hoc training and exercises on an as needed basis. Change Orders will be drafted by the UASI Grant Coordinator, reviewed and approved by the Contractor, then forwarded to the Chief of Police and the City Manager for the City of Santa Ana or their designees for approval. b. Any change order that contains any terms contrary to services provided within this Agreement shall be void, unless City and Consultant have expressly agreed in a writing, requiring approval by the City Manager and the City Attorney's office. Consultant agrees and understands that substantive changes to the terms of the Agreement are subject to approval by the City Council. 3. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Any compensation payable to Contractor shall be paid from a portion of the above - referenced UASI grant awarded to the City in the amount of $3,147,600, which shall serve as the total amount payable for all training and exercise programs supplied under RFQ No. 20-062. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work that fails to meet the standards of performance sett forth in the Recitals which may reasonably be expected by City. 4. TERM This Agreement shall commence on the date stated above and continue through November 30, 2023, unless terminated earlier in accordance with Section 18, below. The tern of this Agreement may be extended for up to two (2) one (1) year period upon a writing executed by the City Manager and the City Attorney and subject to funding. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor Page 2 of 12 performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor tinder this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. Page 3 of 12 C. Worker's Compensation Insurance. In accordance with the California Labor Code, Contractor, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. (iv) Contractor shall supply City with a fully executed additional insured endorsement. f. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Contractor agrees to and shall indemnify, defend,°and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligence or willful misconduct of the Contractor or its, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. Page 4 of 12 This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terns of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Contractor's indemnification obligations in this section shall survive expiration of this Agreement. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify, and hold harmless City, its officers, agents, representatives, and employees against any and all liability or losses, including costs and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright, alleged or contained in the work product or documents provided or used by Contractor under this Agreement. 10. CONFORMITY WITH LAW AND SAFETY In performing any services under this Agreement, Contractor shall observe and comply with all applicable laws, ordinances, codes, and regulations of governmental agencies, including federal, state, municipal, and local governing bodies having jurisdiction over the scope of services, including all provisions of the California Occupational Safety and Health Act. Contractor shall indemnify, defend, and hold harmless City from any and all liability, fines, penalties, and consequences from any of Contractor's failures to comply with such laws, ordinances, codes, and regulations. 11. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work; data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 12. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that Page 5 of 12 it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information' shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 13. CONFLICT OF INTEREST CLAUSE a. Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with the performance of services specified under this Agreement. b. The parties understand that outside parties, subject to receipt of financial benefit from UASI funding, as noted in Recital Section B and the RFQ, are often utilized by the ASA UASI as subject matter expert reviewing training and exercise proposals. To avoid potential conflict of interest of engaging sub -contractors, subject to receipt of financial benefit from UASI funding, shall not be engaged by the Contractor as a sub- contractor to provide the services provided in this Agreement, or any change order or amendment thereto. 14. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 With courtesy copies to: Roland Andrade, Sergeant UASI Grant Coordinator Homeland Security Division Santa Ana Police Department Page 6 of 12 To Contractor: 60 Civic Center Plaza Santa Ana, CA 92701 Jim Bailey, President and CEO SenseMakers LLC 2401 E. Katella Ave, Suite 610 Anaheim, CA. 92806 (657)223-8532 jim@sensemakersllc.com A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 15. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter therein, and supersedes any and all other agreements, oral or written, between the parties. hi the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 16. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. Page 7 of 12 17. WAIVER No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right, or remedy. No waiver of any breach, failure, right, or remedy shall be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, City may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 19. NONDISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 20. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 21. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Page 8 of 12 Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 22. CERTIFICATIONS a. Debarment and Suspension. Contractor will comply, and all its subcontractors will comply, with applicable federal suspension and debarment regulations including, but not limited to, Executive Orders 12549 and 12689, and 2 Code of Federal Regulations (CFR) §200.212 and codified in 2 CFR Part 200. b. Section 504 of the Rehabilitation Act of 1973. All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified disabled person shall, solely by reason of disability be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. Contractor agrees it will ensure that requirements of The Act shall be included in any agreements with and be binding on all of its subcontractors, assignees, or successors. C. Americans with Disabilities Act of 1990 (ADA). Contractor must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. d. Lobbying and Political Activity. None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". e. Contractor will comply, and all its subcontractors will comply, with all applicable lobbying prohibitions and laws, including those found in United States Code Title 31, § 1352, et seq., and agrees that none of the funds provided under this award may be expended by the Contractor to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement. f. Contractor will comply, and all its subcontractors will comply, with all requirements of the Byrd Anti -Lobbying Amendment (31 U.S.C. 1352), as applicable. g. Non -Discrimination and Equal Opportunity. Contractor will comply, and all its subcontractors will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title 1I of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of Page 9 of 12 1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Contractor makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against Contractor, Contractor will forward a copy of the findings to City, which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. h. Contractor will comply, and all its subcontractors will comply, with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment -Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable. i. Contractor will comply, and all its subcontractors will comply, with all requirements of the California Public Contract Code Section 10295.3, as applicable. j. Contractor will comply, and all its subcontractors will comply, with all requirements of the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3), as applicable. k. Contractor will comply, and all its subcontractors will comply, with all requirements of the Davis -Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. 1. Contractor will comply, and all its subcontractors will comply, with all requirements of Sections 103 and 107 of the Contract Work and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable. in. Contractor will comply, and all its subcontractors will comply, with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations (40 CFR part 15), as applicable. n. Contractor will comply, and all its subcontractors will comply, with all requirements of the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), (53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995), as applicable. o. Contractor will comply, and all its subcontractors will comply, with all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, as applicable. P. Contractor agrees that the Department of Homeland Security shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement based on the requirements of 37 CFR§ 401, as applicable. Page 10 of 12 q Contractor may copyright any books, publications or other copyrightable materials developed in the course of or under this Agreement. However, the federal awarding agency, State Administrative Agency (SAA), and City reserve a royalty -free, non-exclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA and/or City purpose: (1) the copyright in any work developed through this Agreement; and (2) any rights of copyright to which the Contractor purchases ownership with support through this grant. The Federal government's, SAA's and City's rights identified above must be conveyed to the publisher and the language of the publisher's release form must ensure the preservation of these rights. 23. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signature page to follow] Page 11 of 12 A-2020-238-05 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Gomez of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: jj'U! - =- Tamara Bogosian Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: David V m "ttief of Police CITY OF SANTA ANA sfine Ridge City Manager CONTRACTOR: By: James E. Bailey Title: President and CEO Page 12 of 12 EXHIBIT A SCOPE OF SERVICES I. REQUIREMENTS The specific requirements of this RFQ have been listed in two sections to allow proposers to respond to either, the training courses component, the exercise component, or both. There is no requirement the Proposer must respond to both components of the RFQ. II. TRAINING COURSES A. ASAUA currently requires training courses in the following specific disciplines: • Law Enforcement/Tactical • Fire/Emergency Medical • Public Health • Emergency Management • Cyber Security B. Contractor shall conduct training courses, which it has been successfully prequalified for, at various locations/venues within the ASAUA. C. Contractor shall prepare course flyers, register attendees, record attendance by signed roster, provide certificates of completions, and verify course completion by the participants. D. Contractor shall prepare and present specified training courses. Course material shall be available at the time the training is provided for each of the training courses the proposer has outlined in their SOQ. E. All training courses presented must meet state and federal guidelines and be approved by Cal OES and DHS for reimbursement under the Homeland Security Grant Program prior to delivery. Refer to the Cal OES website at: http://www.caloes.ca.�-ov/cal-oes- divisions/california-specialized-training-institute and the DHS website at: hops://www.fema.gov/training for further information regarding state and federal guidelines for Department of Homeland Security grants. If any portion of the training course occurs outside of the classroom, an Environmental & Historic Preservation (EHP) approval must be obtained from FEMA/Cal OES prior to delivery of the course. The EHP approval is location specific and if an EHP approval is required, one must be obtained for each location where the course is delivered. It shall be the responsibility of the Proposer to complete all of the forms and documentation necessary to obtain the required approvals. Contractor shall ensure that, when required, an Environmental Historic Preservation (EHP) approval has been issued to the ASAUA before delivery of the training course. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for approval. The City shall not be billed for any costs associated with obtaining these approvals. F. Contractor shall offer course content that satisfies the five preparedness priorities identified in the ASAUA Multiyear Training & Exercises plan. The ASAUA MTEP is attached for reference. G. Contractor shall provide all required training material, handouts, course syllabus and/or written curriculum. H. Contractor shall collect written survey comments/course evaluations from participants at the conclusion of every course offered. Survey/course evaluations will be conducted in a manner specified by the City. A standardized course survey form will be provided to the successful proposers. A record of responses shall be maintained throughout the term of the agreement by Contractor, and organized by training course, date, instructor, etc. Frequently mentioned comments shall be reported to City Project Manager. Electronic reporting shall be made available to the City upon request. I. City reserves the right to cancel training courses with fourteen (14) calendar days' notice of delivery date. City shall not be charged for the class, travel costs, or training materials by Contractor if cancellation occurs within this period. J. City reserves the right to cancel training courses for student minimums not being met. K. Contractor shall provide and assign high quality instructors on a consistent basis to deliver the specified courses. L. All instructors shall use the methods suggested by the training protocols established, such as maintaining and updating each training syllabus; introducing and following objectives for each class; completing training as described; and utilizing training aids such as audio/visual systems. M. Contractor and all its instructors shall provide immediate feedback to the City via the ASAUA Homeland Security Regional Training and Exercise Program Manger regarding all customer requests for new or additional services, or to report complaints. N. Contractor will be paid for services rendered. Training days are generally eight (8) hours long (e.g. 8:00 AM — 5:00 PM), including a one (1) hour lunch break. Schedule should include regular breaks on a 50110 break ratio — for every fifty (50) minutes of instruction, there should be a ten (10) minute break. Half days are defined as four (4) hours or less of instruction. O. Training venues may be provided by the City or by hosting agencies based on the needs of the course. Contractor must be able to secure training sites at any of the jurisdictions within the ASAUA. P. All Contractor -developed courses must be approved by California Office of Emergency Services (Cal OES) for reimbursement under the Homeland Security Grant Program prior to delivery. It is the responsibility of the Contractor to prepare all forms and documentation necessary to obtain all course approvals at its cost. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist Contractor with the submission of the requests for approval. The City shall not be billed for any costs associated with obtaining these approvals. Q. The anticipated start date of this agreement is Winter of 2020. Usage under agreements awarded as a result of this RFQ will begin at this time. R. Depending on the training or exercise, Contractor's instructors and courses may be required to be California Peace Officer Standards & Training (POST) certified or California State Fire Marshal approved. It shall be the responsibility of the Contractor to obtain all POST certifications and California State Fire Marshal course approvals at its cost. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist Contractor with the submission of the requests for certifications and approval. The City shall not be billed for any costs associated with obtaining these certifications and approvals. S. A list of "approved" courses is available from Cal OES at www.caloes.ra.gov and a list of Federal Emergency Management Agency (FEMA) approved classes is available at www.fema. gov/training T. Contractors are responsible for providing all course materials and delivering it to the site(s) of all training at their cost. U. Contractor must work with the ASAUA Homeland Security Regional Training and Exercise Program Manager and requesting agencies to coordinate the training calendar and venue. V. When required, Contractor must obtain the applicable certifications for developed courses before training begins. The need for certification will be determined by the ASAUA Training & Exercise Program Manager. It shall be the responsibility of the Contractor to complete all forms and documentation necessary to obtain the required certifications at its cost. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Proposer with the submission of the requests for certification. The City shall not be billed for any costs associated with obtaining these certifications. W. Contractor will be required to obtain Emergency Medical Association (EMA) or Emergency Management Institute (EMI) certification on developed courses at its cost if the course content contains materials that require state and/or federal certification. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the Contractor with the submission of the requests for certification. The City shall not be billed for any costs associated with obtaining these certifications. X. Contractor may riot charge the City for materials brought to the class that are not utilized. Y. Proposers may be selected to provide training based on their expertise within a specific discipline. • Law Enforcement/Tactical • Fire/Emergency Medical • Public Health • Emergency Management • Cyber Security Z. Contractors shall ensure that training participants are members of agencies or organizations located or operating within the ASAUA, or have been approved by the ASAUA Training & Exercise Program Manager or his designee. III. DELIVERABLES / REPORTS FOR TRAINING COURSES A. Course Surveys / Evaluations Course surveys/evaluations results will be tabulated and scored by Contractor. Summary of the results will be provided to the ASAUA Training & Exercise Program Manager. 2. Completed course survey/evaluation forms will be provided to the ASAUA Training & Exercise Program Manager within 30 days of delivery of the training course. B. Contractor must provide course flyers for all training courses to be delivered at its cost. The City will manage distribution of such flyers. C. Contractor must provide to the ASAUA Training & Exercise Program Manager all rosters and sign -in sheets upon completion of the training course for all training courses delivered. Contractor shall maintain a record of all original and electronic copies of all sign -in sheets. Electronic copies of rosters and sign -in sheets must be submitted along with invoices issued to City. D. Contractor shall provide certificates of completion to all students that successfully complete a training course at the conclusion of the training course and provide copies of the certificates to the ASAUA Training & Exercise Program Manager within 30 days of delivery of the training course. Contractor shall maintain a record of all certificates provided students. IV. QUANTITIES FOR TRAINING COURSES Quantities listed herein are estimates and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied. V. PRICING FOR TRAINING COURSES A. Unless otherwise stated, Proposer agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the City. B. All prices are to be F.O.B. destination. Any freight/delivery charges are to be included. C. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions. D. Pricing shall include any and all payment incentives available to the City. E. Proposers are advised that in the evaluation of costs, if applicable, it will be assumed the unit price quoted is correct in the case of a discrepancy between the unit price and an extension. F. Federal and State minimum wage laws apply. The City has no requirements for living wages. The City is not imposing any additional requirements regarding wages. VI. AWARD FOR TRAINING COURSES A. City reserves the right to reject any or all responses that materially differ from any terms contained in this RFQ, from any Exhibits attached hereto, or from any subsequent addenda; to waive informalities and minor irregularities in responses received; and to provide an opportunity for Proposers to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity shall be made solely at the discretion of the City. B. The City reserves the right to award an agreement to a single Proposer or multiple Proposers. C. The City has the right to decline to award an agreement or any part thereof for any reason. D. City Council approval to award an Agreement pursuant to this RFQ will be required. E. Any agreement must be negotiated, finalized, and approved by the recommend Contractor prior to City Council approval. F. RFQ specifications, terms, conditions, and Exhibits, RFQ Addenda, and SOQs, may be incorporated into and made a part of any agreement that may be awarded as a result of this RFQ. VII. METHOD OF ORDERING TRAINING COURSES A. As training is required, subsequent solicitations in the form of requests for firm price quotations and scope of work will be requested from Contractors with which the City has an Agreement. B. Individual order price quotations shall be provided upon request per project and shall include, but not be limited to, an identifying (quotation) number, date, City of Santa Ana agreement number, requestor name and phone number, ship to location, itemization of services with complete description and price per item and a summary of total cost for services, shipping, and tax. C. Price quotations will be, reviewed and Contractor(s) will be selected by the UASI Grant Office. Purchase Orders (POs) will be issued upon approval of written itemized quotations received from Contractor(s). The City shall not be obligated to accept the lowest priced quotation, but will award individual projects in the best interests of the City after all factors have been evaluated. City reserves the right to negotiate scope of work and pricing prior to award of any project. D. POs will be transmitted electronically, and shall be the only authorization for the Contractor to place an order. E. POs and payments for service will be issued only in the name of the Contractor. F. Contractor shall adapt to changes to the ordering method or ordering procedures as required by the City during the term of the agreement. G. Change orders shall be agreed upon by Contractor and City, and issued as needed in writing by the City. VIII. ACCOUNT MANAGER / SUPPORT STAFF FOR TRAINING COURSES A. Proposer shall provide a dedicated, competent Account Manager who shall be responsible for the City's account / agreement. The Account Manager shall receive all orders from the City and shall be the primary contact for all issues regarding the Proposer's response to this RFQ and any agreement which may arise pursuant to this RFQ. B. Proposer shall also provide adequate, competent support staff that shall be able to service the City during normal working hours (7:00 AM — 5:00 PM), Monday through Friday. Such representative(s) shall be knowledgeable about the agreement, training offered, and able to identify and resolve quickly any issues included, but not limited to order and invoicing problems. C. Contractor's Account Manager shall be familiar with City requirements and standards and work with the City to ensure that established standards are adhered to. D. Contractor's Account Manager shall keep the City and ASAUA Training & Exercise Program Manager informed of requests from departments. IX. EXERCISES A. ASAUA requires seminars, workshops, tabletops, drills, functional, and full-scale exercises in the following specific disciplines: • Law Enforcement/Tactical • Fire/Emergency Medical • 'Public Health • Emergency Management • Cyber-Security B. Contractor shall conduct seminars, workshops, tabletops, drills, functional, and full-scale exercises at various locations/venues within the ASAUA. All drills, functional and full scale exercises will require an EHP approval from FEMA/Cal OES prior to delivery. It shall be the responsibility of the Contractor to complete all forms and documentation necessary to obtain the required EHP approvals at its cost. Contractor shall ensure that, when required, an Environmental Historic Preservation (EHP) approval letter has been issued to the ASAUA before delivery of any seminars, workshops, tabletops, drills, functional, and full-scale exercises. The ASAUA Homeland Security Regional Training and Exercise Program Manager will assist Contractor with the submission of requests for approval. C. All exercises must be conducted in a manner which adheres to all applicable state and federal guidelines, including exercise design and development guidelines outlined in the HSEEP. D. When conducting seminars, workshops, tabletops, drills, functional and full-scale exercises, Contractor shall provide all required exercise consumables, printed materials, handouts, and other materials such as, but not limited to, exercise manuals, special effects, actor moulage, supplies, signage, etc. at its cost. The City shall not be billed nor will it accept requests for reimbursements and/or billing. E. Contractor shall provide and assign high quality personnel such as exercise designers, directors, controllers, evaluators, and support personnel on a consistent basis to deliver the specified seminars, workshops, tabletops, drills, functional, and full-scale exercises. F. Contractor shall provide all multi -media devices necessary for presentations during seminars, workshops, tabletops, drills, functional, full-scale exercises, and any planning meetings and conferences. G. Contractor and its exercise personnel shall provide immediate feedback to the City via the ASAUA Homeland Security Regional Training and Exercise Program Manger regarding all customer requests for new or additional services or to report complaints. H. Seminar, workshop, tabletop, drill, functional and full-scale exercise venues may be provided by the City or by hosting agencies based on the needs of the exercise. Contractor must be able to secure exercise sites at any of the jurisdictions within the ASAUA. I. Contractor is responsible for providing exercise materials and delivering it to the site(s) of all seminars, workshops, tabletops, drills, functional and full-scale exercises at its cost. The City shall not be billed nor will it accept requests for reimbursements and/or billing. J. Contractor may not charge the City for materials brought to the seminars, workshops, tabletops, drills, functional, and full-scale exercises that are not utilized. K. Contractor shall ensure that exercise participants are members of agencies or organizations located or operating within the ASAUA, or have been approved by the ASAUA Training & Exercise Program Manager or his designee. X. QUALIFICATIONS — HOMELAND SECURITY EXERCISE EXPERIENCE The following elements outline the type of experience and expertise proposers should possess related to the development and delivery of seminars, workshops, tabletops, drills, functional and full-scale exercises. Proposers will document their experience and expertise in their SOQs. ASAUA requires seminars, workshops, tabletops, drills, functional and full-scale exercises in the following specific disciplines: • Law Enforcement/Tactical • Fire/Emergency Medical • Public Health • Emergency Management • Cyber Security A. Proposer should be experienced and proficient in the design and delivery of relevant homeland security related seminars, workshops, tabletops, drills, functional and full-scale exercises. B. Proposer should have staff that is experienced and proficient in developing seminars, workshops, tabletops, and drills, functional and full-scale exercises in accordance with HSEEP guidelines. C. Proposer should have staff that is experienced and proficient in conducting seminars, workshops, tabletops, drills, functional and full-scale exercises in accordance with HSEEP guidelines. D. Proposer should have staff that is experienced and proficient in providing training to and coordinating exercise evaluators, controllers, and Simulation Cell operators. XI. DELIVERABLES / REPORTS FOR EXERCISES A. Exercise Documents: Contractor shall provide all documents necessary to conduct seminars, workshops, tabletops, drills, functional and full-scale exercises in accordance with HSEEP guidelines. These documents should include, but not be limited to: Exercise Plan, Controller/Evaluator Plan, Master Scenario Events List (MSEL), Exercise Evaluation Guides, etc. B. Contractor must provide rosters, sign -in sheets, and presentation materials for all planning meetings conducted in support of all seminars, workshops, tabletops, drills, functional and full-scale exercises and will deliver to the ASAUA Training & Exercise Program Manager upon completion of the planning activity at its cost. C. Contractor must complete After Action Reports (AARs) for all seminars, workshops, tabletops, drills, functional and full-scale exercises. Copies of these AARs must be provided to the ASAUA Training & Exercise Program Coordinator within 60 days of any seminars, workshops, tabletops, drills, functional, and full-scale exercises. D. Contractor must complete an'hnprovement Plan for each seminar, workshop, tabletop, Grill, functional and full-scale exercise delivered. Copies of the Improvement Plan will be provided to the ASAUA Training & Exercise Coordinator within 60 calendar days of any seminars, workshops, tabletops, drills, functional, and full-scale exercises. E. Proposer shall upload, on behalf of the ASAUA, all necessary AARs and Improvement Plans into HSEEP within 60 calendar days of completing any exercise activity. XII. QUANTITIES FOR EXERCISES Quantities listed herein are estimates and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied. XIII. PRICING FOR EXERCISES A. All price quotes offered during an informal request for quote process will remain firm for the term of the resulting PO under the Agreement. B. Unless otherwise stated, Proposer agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the City. C. All prices are to be F.O.B. destination. Any freight/delivery charges are to be included. D. Any price increase or decrease for subsequent contract terms may be negotiated between Proposer and City only after completion of the initial term. E. Taxes and freight charges: The City is soliciting a total price per single delivery of each seminar, workshop, tabletop, drill, functional, and full-scale exercise. The price quoted for each seminar, workshop, tabletop, drill, functional, and full-scale exercise shall be the total cost the City will pay including Sales, Use, or other taxes and all other charges. 2. No charge for delivery, drayage, express, parcel post packing, cartage, insurance, license fees, permits, costs of bonds, or any other purpose, except taxes legally payable by City, will be paid by the City unless expressly included and itemized in the SOQ. Amount paid for transportation of property to the City of Santa Ana is exempt from Federal Transportation Tax. An exemption certificate is not required where the slipping papers show the consignee is the City of Santa Ana; as such papers may be acceptable by the carrier as proof of the exempt character of the shipment. 4. Articles sold to the City of Santa Ana are exempt from certain Federal excise taxes. The City will furnish an exemption certificate. F. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions. G. Price quotes shall include any and all payment incentives available to the City. H. Proposer are advised that in the evaluation of costs, if applicable, it will be assumed the unit price quoted is correct in the case of a discrepancy between the unit price and an extension. Federal and State minimum wage laws apply. The City has no requirements for living wages. The City is not imposing any additional requirements regarding wages. XIV. AWARD FOR EXERCISES A. The City reserves the right to reject any or all responses that materially differ from any terms contained in this RFQ or from any Exhibits attached hereto, to waive informalities and minor irregularities in responses received, and to provide an opportunity for proposers to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity shall be made solely at the discretion of the City. B. The City reserves the right to award to a single or multiple proposers. C. The City has the right to decline to award an agreement or any part thereof for any reason. D. City Council approval to award an Agreement will be required. E. Agreement must be negotiated, finalized, and signed by the recommend awardee(s) prior to City Council approval. Final Agreement terms and conditions will be negotiated with the selected Contractors. G. The RFQ specifications, terns, conditions, and Exhibits, RFQ Addenda and Proposer's SOQ, may be incorporated into and made a part of any agreement that may be awarded as a result of this RFQ. XV. METHOD OF ORDERING FOR EXERCISES A. As exercises are required, subsequent solicitations in the form of requests for firm price quotations and scope of work will be requested from Contractors with which the City has an Agreement. B. Contractors who have been qualified will be provided a scope of work for the desired seminar, workshop, tabletop, drill, functional or full-scale exercise and requested to provide a written quotation. These quotations will be reviewed and evaluated by the ASAUA Grant Office. The City shall not be obligated to accept the lowest priced quotation, but will award individual projects in the best interests of the City after all factors have been evaluated. City reserves the right to negotiate scope of work and pricing prior to award of any project. C. Individual order price quotations shall be provided upon request per project and shall include, but not be limited to, an identifying (quotation) number, date, City of Santa Ana agreement number, requestor name and phone number, ship to location, itemization of services with complete description and price per item and a summary of total cost for services, shipping, and tax. D. Purchase Orders (POs) will be issued upon approval of written itemized quotations received from the Contractor(s). E. POs will be faxed, transmitted electronically, or mailed and shall be the only authorization for the Contractor o place an order. POs and payments for service will be issued only in the name of the Contractor. G. Contractor shall adapt to changes to the ordering method or ordering procedures as required by the City during the term of the agreement. H. Change orders shall be agreed upon by Contractor and City and issued as needed in writing by the City. XVI. ACCOUNT MANAGER / SUPPORT STAFF FOR EXERCISES A. Proposer shall provide a dedicated competent account manager who shall be responsible for the City account / agreement. The account manager shall receive all orders from the City and shall be the primary contact for all issues regarding the Proposer's response to this RFQ and any agreement which may arise pursuant to this RFQ. B. Proposer shall also provide adequate, competent support staff that shall be able to service the City during normal working hours, Monday through Friday. Such representative(s) shall be knowledgeable about the agreement, training offered, and able to identify and resolve quickly any issues included, but not limited to order and invoicing problems. C. Proposer account manager shall be familiar with City requirements and standards and work with the City to ensure that established standards are adhered to. Proposer account manager shall keep the City and ASAUA Training & Exercise Program Manager informed of requests from departments as required. XVII. INVOICING FOR TRAINING AND/OR EXERCISE COURSES A. Contractor shall invoice the City, unless otherwise advised, upon satisfactory receipt of performance of services. B. City will use best efforts to make payments within forty-five (45) days following receipt and review of invoice and upon complete satisfactory receipt of performance of services. C. Invoices should be Emailed to: Sgt. Roland Andrade Santa Ana Police Department Homeland Security Division / M-18 60 Civic Center Plaza P.O. Box 1981 Santa Ana, CA 92701 Email: RAndrade2amsanta-ana org D. City shall notify Contractor of any adjustments required to invoices. E. Invoices shall include, at minimum: • City PO number (if applicable); • Invoice number; • Agreement number; • Remit to address; • Itemized services; • Course description • Pricing as per agreement; • Instructor name; • Number of participants; • Course date(s); and • Shall be accompanied by acceptable proof of delivery. F. Contractor shall utilize standardized invoices upon request. G. Invoices shall only be issued by the Contractor who is awarded an agreement. H. Payments will be issued to and invoices must be received from the same Contractor whose name is specified on the POs. EXHIBIT B COSTS — TRAINING CLASSES AND EXERCISES TRAINING Course Title Description Total Course Cost )✓stimated E/L -950 Incident This course addresses all roles and $13,795 Commander responsibilities appropriate to a All -Hazards Incident Commander operating in a local or state -Level AHIMT. These responsibilities fall into two categories: 1) responding to the incident and command needs of the incident, and 2) effectively fulfilling the position responsibilities of on Incident Commander on an AHIMT. E/L -952 Public Information This course addresses all roles and $18,800 Officer responsibilities appropriate to a All Hazards Public Information Officer operating in a local or state -level AHIMT. These responsibilities fall into two categories: 1) responding to the incident and command needs of the incident, and 2) effectively fulfilling the position responsibilities of a Public Information Officer on an AHIMT or single resource. E/L- 954 Safety Officer This course addresses all roles and $18,800 responsibilities appropriate to an All -Hazards Safety Officer operating in a local or State -level AHIMT or a single resource. These responsibilities fall into two categories: 1) responding to the incident and command needs of the incident, and 2) effectively fulfilling the position responsibilities of an Safety Officer on an AHIMT or as a single resource. E/L- 956 Liaison officer This course addresses all roles and responsibilities $17,999 appropriate to a Liaison Officer operating on local or State -Level All -Hazards ICS Incident Management Team. These responsibilities fall into two categories: 1) responding to the incident and the command needs of the incident, and 2) effectively fulfilling the position responsibilities of a Liaison Officer on an AHIMT. E/L- 958 Operations Section The goal of this professional development $18,500 Chief course is to provide the local and state -level emergency responders with an overview of key duties and responsibilities of a Operations Section Chief Type III in a Type III AHIMT. E/L-960 Division Group This course addresses all roles and $15,500 Supervisor All Risk responsibilities appropriate to a DIVS operating in a local or state -level AHIMT or response. Those responsibilities fall into two categories: 1 )responding to the incident and commend needs of the incident, and 2) effectively fulfilling the position responsibilities of a Division or Group Supervisor. E/L-962 Planning Section This course addresses all roles and $17,999 Chief responsibilities appropriate to a All Hazards Planning Section Chief operating in a local or state -level All -Hazards Incident Management Team. These responsibilities fall into two categories: 1) managing the planning cycle and 2 tracking resources and incident status. E/L-964 Situation Unit This course addresses all roles and $17,949 Leader responsibilities appropriate to a All -Hazards Situation Unit Leader operating in a local or State -level AHIMT. These responsibilities fall into two categories: Situation Unit Leader duties: 1) processing information and intelligence and 2) developing displays. E/L-965 Resources Unit This course addresses all roles and $17,949 Leader responsibilities appropriate to a All -Hazards Resources Unit Leader operating in a local or state -level AHIMT or as a single resource. E/L-967 Logistics Section This course addresses all roles and $20,853 Chief responsibilities appropriate to a Logistics Section Chief operating on local or State -level All Hazards ICS Incident Management Team. These responsibilities fall into two categories: Logistics Section Chief duties 1) responding to the incident; and 2) effectively fulfilling the position responsibilities of a Logistics Section Chief on an All -Hazards ICS Incident Management Team. E/L-969 Communication This course addresses all roles and $17,949 Unit Leader responsibilities appropriate to a COML operating in a local or state -level AHIMT. E/L-970 Supply Unit Leader Provide local and state -level emergency $17,949 responders with an overview of key duties and responsibilities of a Supply Unit Leader Type III in a Type III All -Hazards Incident Management Team (AHMT). E/L-971 Facilities Unit This course addresses s all roles and $17,949 Leader responsibilities appropriate to a Facilities Unit Leader operating on a local or state -level AHIMT. E/L-973 Finance Section This course addresses all roles and $18,500 Chief responsibilities appropriate to a Finance Section Chief operating in a local or state -level AHIMT. These responsibilities fall into two categories: Finance Section Chief duties 1) managing the Finance/Administration Section personnel and 2) managing the finances and administrative responsibilities during an incident. E/L-975 Finance/Admin This course addresses all roles and $17,949 Unit Leader responsibilities appropriate to operating in one of the Finance/Administration Unit Leader positions on a local or state -level AHIMT or single resource assignment. These responsibilities fall into two categories: 1) responding to the incident and the command needs of the incident, and 2) effectively fulfilling the position responsibilities of a Finance Administration Unit Leader on an AHIMT or as a single resource. Emergency Operations Despite the importance of EOC coordination $5,604 Center (EOC) Action and planning, there are few resources available Planning (EOCAP) - CA- for EOC personnel to improve their skills and 007 COMM knowledge in this area. This interactive one -day course provides instruction on the EOC coordination process with a focus on the role of the EOC Management Section and the inputs, processes, and outputs of developing the EOC coordination plan. Students receive instruction on°the best practices and tools that feed the EOC coordination process and are afforded the opportunity to apply their training during hands-on activities. Emergency Operations This course focuses on EOC Management and $11,083 Center (EOC) Management Operations. Content includes Multiagency and Operations G775 Coordination, EOC design, how to staff, activate and deactivate an EOC. Performance Objectives - Multiagency Coordination Systems (MACS) and where EOCs fit into MACS per NIMS - Factors to consider when staffing the EOC and ways to organize staff - NIMS requirements for interoperable and redundant communications - EOC information needs and equipment to support those needs - Analyze current EOC functions and alternate EOCs - Processes to activate and deactivate the EOC - ICS/EOC interface - Training and exercising our EOC personnel Emergency Operations The Situational Awareness and Common $12,500 Center (EOC) Situational Operational Picture for Emergency Operations Awareness and Common Centers Course is a 16-hour, classroom Operation Picture delivered, training course that is U.S. Department of Homeland Security certified and a CSTI Type III EOC Position Credentialing requirement. The course is designed to build the situational awareness and common operating picture (SA/COP) skills, knowledge, and capabilities of responders supporting all -hazards response operations in the field and emergency operations centers. In addition to SA/COP instruction, the course also provides practical strategies and tools to synchronize workflow during the EOC action planning process (Planning P). The training is a combination of lecture, hands-on activities, and culminates with an innovative, emergency management board game that affords students the opportunity to apply the SA/COP principles and tools in a collaborative, teambuilding environment. Emergency Planning This course provides the students with training in the $20,853 (G235) fundamentals of the emergency planning process, including the rationale behind planning. It will develop the students' capacity for effective participation in the all -hazard emergency operations planning process to save lives and protect property threatened by disaster. HOC Action Planning Similar to the HOC Action Planning course but $20,853 (G626) truncated, this courses focuses on the fundamentals of the HOC Action Planning process. HOC Management and This course focuses on HOC Management and $11,083 Operations (G775) Operations. Content includes Multiagency Coordination, HOC design, how to staff, activate and deactivate an EOC. Performance Objectives - Multiagency Coordination Systems (MACS) and where EOCs fit into MACS per NIMS - Factors to consider when staffing the HOC and ways to organize staff - NIMS requirements for interoperable and redundant communications - EOC information needs and equipment to support those needs - Analyze current HOC functions and alternate EOCs - Processes to activate and deactivate the HOC - ICS/EOC interface - Training and exercising our HOC personnel Essential EOC This training module focuses on key Emergency $7,023 Section/Planning Training - Operations Center (EOC) positions within the Finance and Administration Finance & Admin Section based on the state (G110-F) OES HOC Section/Position credentialing document. Essential HOC This training module focuses on key Emergency $7,023 Section/Planning Training - Operations Center (EOC) positions within the Logistics (G110-L) Logistics Section based on the state OES HOC Section/Position credentialing document. Essential HOC This training module focuses on key Emergency $7,023 Section/Planning Training - Operations Center (EOC) positions within the Management (G110-M) Management Section based on the state OES HOC Section/Position credentialing document. Essential HOC This training module focuses on key Emergency $7,023 Section/Planning Training - Operations Center (EOC) positions within the Operations (G110-O) Operations Section based on the state OES HOC Section/ Position credentialing document. Essential HOC This training module focuses on key Emergency $7,023 Section/Planning Training - Operations Center (EOC) positions within the Planning and Intelligence Planning and Intel Section based on the state (G110-P) OES HOC Section/Position credentialing document. Essential EOC Action This course is intended to state certify $9,873 Planning TTT (G626) instructors so they can offer the CSTI/Cal OES approved Essentials of Action Planning Course. Once the instructor is certified as an Outreach Instructor, he/she will be able to request state certification from CSTI/Cal OES for the students attending the "Outreach" Essentials of Action Planning Course. G-191: ICS/EOC Interface The goal of this professional development $9,195 Workshop course, E/L/G 0191 Emergency Operations Center/Incident Command System Interface, is to enable the students to develop an effective interface between the Incident Command/Unified Command and the Emergency Operations Center by applying National Incident Management System principles. Selection Criteria: The intended audience(s) are federal, state, tribal, territorial, local level, private industry, volunteer and nongovernmental emergency management personnel who are active in a community's ICS and EOC activities. This course works best when delivered to combined audience of ICS and EOC personnel. The materials were developed with the assumption that audience members may have little or no actual experience as a member of an Incident Command Post staff or an EOC Staff. G290/G291 Basic Public The course will enable the participants to $13,500 Information Officer and develop an effective interface between the Joint Information Incident Command and the Emergency System/Joint Information Operations Center (EOC) by applying Incident Center Command (ICS) principles. 1-100: Introduction to the The 8-hour course provides training and $5,604 Incident Command System resources, for first -responder personnel who require an introduction to the Incident Command System. The course is designed to enable personnel to operate efficiently during an incident or event within the ICS, SEMS, or NIMS. I-200: Basic Incident This 8-hour course provides training and $5,802 Command System for Initial resources for first responder personnel who Response require a basic understanding of the Incident Command System (ICS). The course is designed to expand upon information covered in the ICS 100 (Introductory) Course and enable personnel to operate more efficiently during on incident or event within the ICS, SEMS, and, NIMS. I-300: Intermediate ICS for This 20-hour course provides training and $9,942 Expanding Incidents resources for personnel who require advanced application of the Incident Command System (ICS). This course expands upon information covered in ICS 100 and 200 courses. The course also allows those identified personnel, including public health personnel, to comply with ICS level 300 training. I-400: Advanced ICS for This 16-hour course provides training and $8,502 Command and General Staff resources for personnel who require advanced understanding and application of the Incident Command System (ICS). This course expands upon information covered in the ICS 300 course. I-700: National Incident This course provides an overview of the $2,500 Management System, An National Incident Management System (NIMS). Introduction The National Incident Management System defines the comprehensive approach guiding the whole community - all levels of government, nongovernmental organizations (NGO), and the private sector - to work together seamlessly to prevent, protect against, mitigate, respond to, and recover from the effects of incidents. The course provides learners with a basic understanding of NIMS concepts, principles, and components. I-800: National Response The goal of the IS-0800.d, National Response $2,500 Framework, An Framework, An Introduction, is to provide Introduction guidance for the whole community. Within this broad audience, the National Response Framework focuses especially on those who are involved in delivering and applying the response core capabilities 0-305 - Type 3 Incident Management Training This course serves as a basic introduction to the activities and processes of a Type 3 All -Hazards Incident Management Team (AHIMT), enabling them to be better prepared to support large scale or complex operations in their communities. This course meets the needs of the National Incident Management System (NIMS) and the National Response Framework (NRF) while focusing on the importance of developing and operating as a functional USFA Type 3 AHIMT and will assist individual responders to perform as viable team members. $33,433 Situational Awareness (SA) The Situational Awareness and Common $12,500 and Common Operating Operational Picture for Emergency Operations Picture (COP) Course Centers Course is a 16-hour, classroom delivered, training course that is U.S. Department of Homeland Security certified and a CSTI Type III EOC Position Credentialing requirement. The course is designed to build the situational awareness and common operating picture (SA/COP) skills, knowledge, and capabilities of responders supporting all -hazards response operations in the field and emergency operations centers. In addition to SA/COP instruction, the course also provides practical strategies and tools to synchronize workflow during the EOC action planning process (Planning P). The training is a combination of lecture, hands-on activities, and culminates with an innovative, emergency management board game that affords students the opportunity to apply the SAXOP principles and tools in a collaborative, teambuilding environment. EXERCISES A) Discussion -Based Exercises - focus on strategic, policy -oriented issues; facilitators and/or presenters usually lead the discussion, keeping participants on track towards meeting exercise objectives. (*Note: Estimated costs are example costs only and depict a range that an exercise may fall within. Actual costs can vary and is dependent on the size, scope, and variables involved with a particular exercise) Exercise Type Description Range of Cost (Estimated) Seminar Seminars generally orient participants to, or $20,000 provide an overview of, authorities, strategies, plans, policies, procedures, protocols, resources, concepts, and ideas. Seminars can be valuable for entities that are developing or making major changes to existing plans or procedures. Workshop Although similar to seminars, workshops differ $20,000 in two important aspects: 1. participant interaction is increased, and 2. focus is placed on achieving or building a product. To be effective, workshops should have clearly defined objectives, products, or goals, and should focus on a specific issue. Tabletop Tabletop Exercises (TTX) are intended to $25,000 generate discussion of various issues regarding a hypothetical simulated emergency. They can be used to enhance general awareness, validate plans and procedures, rehearse concepts, and/or assess the types of systems needed to guide the prevention of, protection from, mitigation of, response to, and recovery from a defined incident. The effectiveness of a TTX is derived from the energetic involvement of participants and their assessment of recommended revisions to current policies, procedures, and plans; therefore facilitation is critical to keeping participants focused on exercise objectives. B) Operation -Based Exercises - used to validate plans, policies, agreements, and procedures; clarify roles and responsibilities; and identify resource gaps. Exercises are characterized by actual reaction to an exercise scenario, such as initiating communications or mobilizing personnel and resources. (*Note: Estimated costs are example costs only and depict a range that an exercise may fall within. Actual costs can vary and is dependent on the size, scope, and variables involved with a particular exercise) Exercise Type Description Range of Cost (Estimated) Drill A drill is a coordinated, supervised activity $30,000 usually employed to validate a specific function or capability in a single agency or organization. Drills are commonly used to provide training on new equipment, validate procedures, or practice and maintain current skills. For every drill, clearly defined plans, procedures, and protocols need to be in place. Personnel need to be familiar with those plans and trained in the processes and procedures to be drilled. Functional Functional Exercises (FE) are designed to $50,000 validate and evaluate capabilities, multiple functions and/or sub -functions, or interdependent groups of functions, FEs are typically focused on exercising plans, policies, procedures, and staff members involved in management, direction, command, and control functions. An FE is conducted in a realistic, real-time environment; however, movement of personnel and equipment is usually simulated. Full -Scale Full -Scale Exercises (FSE) are typically the $85,000 most complex and resource -intensive type of exercise. They involve multiple agencies, organizations, and jurisdictions and validate many facets of preparedness. FSEs often include many players operating under cooperative systems such as the Incident Command System (ICS) or Unified Command. In an FSE, events are projected through an exercise scenario with event updates thatdrive activity at the operational level. FSEs are usually conducted in a real-time, stressful environment that is intended to mirror a real incident. Throughout the duration of the exercise, many activities occur simultaneously. CERTIFICATE OF LIABILITY INSURANCE Francine R. Digitally signed ey Francine R. Villareal iflar l DATE (MMIODIYYYY) 11/13/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Cornish Insurance CONTACT Blake Cornish NAME: 8816 South Sepulveda Blvd, Ste 108 Los Angeles CA 90045 aCDNNe E, . 310-215-3638 AA rve l 310-496-0627 E AD-MDAIL RESS: Blake@cornishinsurance.com INSURER(S)AFFORDINGCOVERAGE NAIC# INSURER A: Northfield Insurance Company 27987 INSURED Sensemakers LLC INSURER B: Truck Insurance Exchange 21709 2401 East Katella Ave Ste 610 Anaheim CA 92806 INSURER C: National Union Fire INSURERD: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MMIDWYYYY POLICY EXP MOLICY YYY LIMITS t/ COMMERCIAL GENERAL LIABILITY CLAIMS -MADE O OCCUR `/ `/ WS438940 11/28/2020 11/28/2021 EACHOCCURRENCE $ 1,000,000 OHMAGE TO RENT D PREMISES Eaoaerrence $ 50,000 via MED EXP(Any one person) $ 5,000 CGL-Per Occurance V Professional -Claims Made PERSONAL & ADV INJURY $1,000,000 A BENL AGGREGATE LIMIT APPLIES PER: POLICY ❑ Ji LOC GENERAL AGGREGATE $2,000,000 PRODUCTS - COMPIOPAGG $ 1,000,000 $ OTHER: AUTOMOBILE LIABILITYLi COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ ANYAUTO H OWNED SCHEDULED AUTOS ONLY AUTOS (P) BODILY INJURY er accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident $ $ t/ UMBRELLALIAB Ll OCCUR 00 EACH OCCURRENCE $ 1,000,000 C I EXCESS LIAB CLAIMS -MADE EBU 064522034 06/16/2020 06/16/2021 AGGREGATE $ 1,000,000 DED RETENTION$ $ B WORKERS COMPENSATION AND EMPLOYERS. LIABILITY YIN ANYPROPRIETOWPARTNERIEXECUTIVE OFFICER/MEMBEREXCWDED? N❑ (Mandatory in NH) NIA A09599357 05/09/2020 05/09/2021 PER OTH- STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $1,000,000 Each Occurrence $2,000,000 C Professional Liability CX 1554951 11/28/2019 11/28/2020 Aggregate $2,000,000 00 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached ifmore space birequlred) City of Santa Ana, its officers, employees, agents and representatives are additional insured with respect to general liability per attached endorsements as required by written contract. Insurance is primary and non-contributory. Wavier of Subrogation applied to workers compensation. 30 days Notice of Cancellation with 10 days notice for non-payment of premium in accordance with the policy provision. CITY OF SANTA ANA Risk Management Division 20 CIVIC CENTER PLAZA 4th Floor SANTA ANA, CA 92702 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Blake Cornish 01988-2015 ACORD C ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Riak ManagMnmt Dlwalon A �4 NEvIEWED$. APPROVED BY Risk Mona0ement An glyl POLICYNUMBER: WS438940 COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) CITY OF SANTA ANA, 20 CIVIC CENTER PLAZA, Santa Ana, CA 92701 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section II - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. CG 20 26 07 04 Copyright, ISO Properties, Inc., 2004 Rfak Management )Mslat REV7EW &APP2evm8y. Risk Kao agewnt Analyst '= November 16, 2020 Attn: Roland Andrade, Sergeant UASI Grant Coordinator Homeland Security Division Santa Ana Police Department 60 Civic Center Plaza Santa Ana, CA 92701 RE: Owned -Auto Insurance Waiver To whom it may concern; in response to SenseMakers LLC (SenseMakers) providing an automobile liability policy for Agreement to Provide Training Courses and Exercises for the Anaheim/Santa Ana Urban Area on an As - Needed Basis covering services requested under Request or Qualifications No. 20-062 between the City of Santa Ana and SenseMakers LLC. Please note that SenseMakers does not own any automobiles and would like to request that this requirement be waived. Should SenseMakers acquire any vehicles for the duration of this contract, SenseMakers will: (1) purchase any owned orall owned automobile insurance required; (2) shall be primary, and endorsed to name the City of Santa Ana, its Officers, Agents, Employees, Consultants, Special Counsel, and Representatives as additional insured. Sincerely, SENSEMAKERS LLC By: James E. Bailey Title: President and CEO 2401 East Kafella Avenue. Suite 610 1 Anaheim, California 92806 1 657.223.8532 SenseMakers Making Sense of your World COMMERCIAL GENERAL LIABILITY CG 20 01 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY - OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance Condition and supersedes any provision to the contrary: Primary And Noncontributory Insurance This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured under such other insurance; and (2) You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. CG 20 01 04 13 © Insurance Services Office, Inc., 2012 ,� RiekRlan�Z, mentDtWefon REMIEWED & APPROVEDBY. MWOMM Risk Management Analyst Francine R. Digitally signed by FrancineR. Villareal �1 isr VIIldred l AC©R CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 01/11/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Cornish Insurance CONracr NAME: Blake Cornish 8816 South Sepulveda Blvd, Ste 108 OIN aCC No EXt: 310-215-3638 FAXNo:310-496-0627 E-MAIL ADDRESS: blake@cornishinsurance.com Los Angeles CA 90045 INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: Northfield Insurance Company 27987 INSURED Sensemakers LLC INSURERB: Truck Insurance Exchange 21709 2401 East Katella Ave Ste 610 INSURERC: National Union Fire Anaheim CA 92806 INSURERD: USLI INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DD/Y POLICY EXP MM/DD LIMITS COMMERCIAL GENERAL LIABILITY WS438940 11/28/2020 11/28/2021 EACH OCCURRENCE $ 1,000,000 ❑✓ TO DAMACLAIMS-MADE 50,000 OCCUR PREMISES Ea occurrence PREMISES cc."..C.) $ MED EXP (Any one person) $ 5,000 ✓ CGL- Per Occurance A PERSONAL & ADV INJURY $ 1,000,000 YGEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY ❑ PRO JECT ❑ LOC ✓ PRODUCTS - COMP/OP AGG $ 1,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ AUTO BODILY INJURY (Per person) $ eANY OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS PROPERTYDAMAGE Per accident $ uHIRED NON -OWNED AUTOS ONLY AUTOS ONLY lul u $ 1 V I UMBRELLALIAB 0 OCCUR El D EACH OCCURRENCE $ 1,000,000 C EXCESS LAB u CLAIMS -MADE EBU 064522034 06/16/2020 06/16/2021 AGGREGATE $ 1,000,000 IJ DED RETENTION $ $ WORKERS COMPENSATION STATUTE ER AND EMPLOYERS' LIABILITY Y / N E.L. EACH ACCIDENT $ 1,000,000 B ANYPROPRIETOR/PARTNER/EXECUTIVE A09599357 05/09/2020 05/09/2021 OFFICE R/MEMBER EXCLUDED? (Mandatory in NH) N/A E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1 000 000 $ r r Each Occurrence $2,000,000 C Professional Liability 0 SP1572206 11/28/2020 11/28/2021 Aggregate $2,000,000 00 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Santa Ana, its officers, employees, agents and representatives are additional insured with respect to general liability per attached endorsements as required by written contract. Insurance is primary and non-contributory. Wavier of Subrogation applied to workers compensation. 30 days Notice of Cancellation with 10 days notice for non-payment of premium in accordance with the policy provision. CERTIFICATE HOLDER CANCELLATION Risk ManagmwdDivisian CITY OF SANTA ANA �� REVIEWED&RPPROV67BY. ' Risk Management Division SHE U D ANY U DAABOVE THEREOF,DESCRIBE[ TOIONTHE 20 CIVIC CENTER PLAZA 4th Floor ACCORDANCE WITH THE POLICY PROVI Risk Management Analyst SANTA ANA, CA 92702 AUTHORIZED REPRESENTATIVE Blake Cornish F/V © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: WS438940 COMMERCIAL GENERAL LIABILITY CG 20 26 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) I CITY OF SANTA ANA, 20 CIVIC CENTER PLAZA, Santa Ana, CA 92701 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. I Section II - Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: A. In the performance of your ongoing operations; or B. In connection with your premises owned by or rented to you. CG 20 26 07 04 Copyright, ISO Properties, Inc., 2004 HortaN RiskMmaganerdDMsian REVIEWED & APPROVED BY. - Risk Management Analyst COMMERCIAL GENERAL LIABILITY CG 20 01 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY - OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance Condition (2) You have agreed in writing in a contract or and supersedes any provision to the contrary: agreement that this insurance would be primary and would not seek contribution from Primary And Noncontributory Insurance any other insurance available to the additional insured. This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured under such other insurance; and CG 20 01 04 13 © Insurance Services Office, Inc., 2012 ortaN 3 z Risk MmRgmedDMsian REVIEWED & APPROVED BY.- Risk Management Analyst May 27, 2020 Sgt. Roland Andrade Santa Ana Police Department Homeland Security Division/UASI Coordinator 60 Civic Center Plaza Santa Ana, CA 92701 RE:Anaheim/Santa Ana UASI Agreement, Grant Management Services Sgt. Andrade, In response to SenseMakers LLC (SenseMakers) providing an automobile liability policy for the above referenced contract, SenseMakers does not own any automobiles. Should SenseMakers acquire any vehicles for the duration of this contract, SenseMakers will: (1) purchase any owned or all owned automobile insurance; (2) shall be primary, and any insurance carried by the City of Santa Ana shall be excess and noncontributory. Sincerely, James E. Bailey President and CEO ivisioN RNFNED & Ap? Dp f�D BY R;skA 2401 E. Katella Avenue, Suite 610, Anaheim, CA 92806 1 657.223.8532 1 wwwsensemakerslic.com SenseMakers Making Sense of your World Risk MwaganerdDiVisiun REVIEWED & APPROVED BY. - Risk Management Analyst