HomeMy WebLinkAboutCALIFORNIA SPECIALIZED TRAINING INSTITUTE (CSTI) (2)INSURANCE ON FILE
WORK MAY PROCEED A-2O21-024
MAR 2 4 2021 UNTIL�URANCE EXPIRES
CLERK OFF- COUNCIL
DAAGREEMENT TO PROVIDE TRAINING COURSES AND EXERCISES
FO THE ANAHEIM / SANTA ANA URBAN AREA ON AN AS -NEEDED BASIS
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THIS AGREEMENT is made and entered into this 1st day of December, 2020, by and between
California Specialized Training Institute - CSTI ("Contractor"), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ("City").
RECITALS
A. On August 10, 2020, the Santa Ana Police Department ("SAPD") issued Request for
Qualifications No. 20-062 ("RFQ"), by which it sought to identify and qualify suitable
vendors capable of delivering a broad choice of homeland security -related training courses
and exercises conducted by professionals in the fields of law, fire, public health,
emergency management and cybersecurity.
B. These courses are in support of the Anaheim/Santa Ana Urban Area ("ASAUA")
Homeland Security Regional Training and Exercise Program and will be funded by a grant
awarded to the City by the United States Department of Homeland Security's Urban Areas
Security Initiative ("UASI") and administered by SAPD. The ASAUA consists of the
incorporated cities in Orange County and the police departments of the University of
California, Irvine, California State University, Fullerton, and community colleges in the
County of Orange.
C. Through SAPD, the training and exercise programs will be made available to agencies in
the ASAUA on an as -needed basis to enhance domestic preparedness for acts of terrorism.
D. Contractor submitted a responsive proposal that was among those selected by the City.
E. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, and at the sole discretion of City, Contractor shall conduct the
training and/or exercise programs described in the scope of services provided in the RFQ and
attached hereto as Exhibit A. Contractor's proposal is incorporated by reference as though fully
set forth herein. In the performance of all services, Contractor shall comply and provide the
required training/classes and exercises attached hereto as Exhibit B.
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2. CHANGE ORDERS/AMENDMENTS
a. To maintain flexibility that allows first responders to address emerging and
unforeseeable threats, the ASAUA Homeland Security Regional Training and
Exercise Program will utilize a Change Order provision to request other training
and exercise courses at the City's request. Change Orders will be used to approve
training and/or exercises and can modify the existing scope of work for specialty
and other ad -hoc training and exercises on an as needed basis. Change Orders will
be drafted by the UASI Grant Coordinator, reviewed and approved by the
Contractor, then forwarded to the Chief of Police and the City Manager for the City
of Santa Ana or their designees for approval.
b. Any change order that contains any terms contrary to services provided within this
Agreement shall be void, unless City and Consultant have expressly agreed in a
writing, requiring approval by the City Manager and the City Attorney's office.
Consultant agrees and understands that substantive changes to the terms of the
Agreement are subject to approval by the City Council.
3. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Contractor under this Agreement. Contractor shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit B.
Any compensation payable to Contractor shall be paid from a portion of the above -
referenced UASI grant awarded to the City in the amount of $3,147,600, which
shall serve as the total amount payable for all training and exercise programs
supplied under RFQ No. 20-062.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work that fails to meet the standards of performance
set forth in the Recitals which may reasonably be expected by City.
4. TERM
This Agreement shall commence on the date stated above and continue through November
30, 2023, unless terminated earlier in accordance with Section 18, below. The term of this
Agreement may be extended for up to two (2) one (1) year period upon a writing executed by the
City Manager and the City Attorney and subject to funding.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
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performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary and not
contributory with respect to insurance or self-insurance programs maintained by
the City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
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C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
8. INDEMNIFICATION
Contractor agrees to and shall indemnify, defend, and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligence or willful misconduct of the Contractor or its, subcontractors, agents, employees, or
other persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
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This indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal
proceeding. Contractor's indemnification obligations in this section shall survive expiration of
this Agreement.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend, indemnify, and hold harmless City, its officers, agents,
representatives, and employees against any and all liability or losses, including costs and attorney's
fees, for infringement of any United States' letters patent, trademark, or copyright, alleged or
contained in the work product or documents provided or used by Contractor under this Agreement.
10. CONFORMITY WITH LAW AND SAFETY
In performing any services under this Agreement, Contractor shall observe and comply
with all applicable laws, ordinances, codes, and regulations of governmental agencies, including
federal, state, municipal, and local governing bodies having jurisdiction over the scope of services,
including all provisions of the California Occupational Safety and Health Act. Contractor shall
indemnify, defend, and hold harmless City from any and all liability, fines, penalties, and
consequences from any of Contractor's failures to comply with such laws, ordinances, codes, and
regulations.
11. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
12. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
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it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is
independently developed by the Contractor without reference to information disclosed by the City.
13. CONFLICT OF INTEREST CLAUSE
a. Contractor covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with the performance of services
specified under this Agreement.
b. The parties understand that outside parties, subject to receipt of financial benefit from
UASI funding, as noted in Recital Section B and the RFQ, are often utilized by the
ASA UASI as subject matter expert reviewing training and exercise proposals. To
avoid potential conflict of interest of engaging sub -contractors, subject to receipt of
financial benefit from UASI funding, shall not be engaged by the Contractor as a sub-
contractor to provide the services provided in this Agreement, or any change order or
amendment thereto.
14. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
With courtesy copies to:
Roland Andrade, Sergeant
UASI Grant Coordinator
Homeland Security Division
Santa Ana Police Department
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To Contractor:
60 Civic Center Plaza
Santa Ana, CA 92701
Justin Freiler, CEM
Chief, Emergency Management Training Programs
California Specialized Training Institute
10 Sonoma Avenue, Building 904
San Luis Obispo, CA 93405-7605
(916) 204-0849
Justin. freiler@caloes.ca.gov
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
15. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter therein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
16. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
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17. WAIVER
No waiver of a breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right, or remedy. No waiver of any breach, failure, right, or
remedy shall be deemed a waiver of any other breach, failure, right, or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
18. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, City may require Contractor to deliver to the City
all work product completed as of such date, and in such case such work product
shall be the property of the City unless prohibited by law, and Contractor consents
to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work that fails to meet the standard of performance
specified in the Recitals of this Agreement.
19. NONDISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
20. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
21. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
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Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
22. CERTIFICATIONS
a. Debarment and Suspension. Contractor will comply, and all its subcontractors will
comply, with applicable federal suspension and debarment regulations including, but not limited
to, Executive Orders 12549 and 12689, and 2 Code of Federal Regulations (CFR) §200.212 and
codified in 2 CFR Part 200.
b. Section 504 of the Rehabilitation Act of 1973. All recipients of federal funds must
comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds
recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise
qualified disabled person shall, solely by reason of disability be excluded from the participation
in, be denied the benefits of or be subject to discrimination, including discrimination in
employment, in any program or activity that receives or benefits from federal financial assistance.
Contractor agrees it will ensure that requirements of The Act shall be included in any agreements
with and be binding on all of its subcontractors, assignees, or successors.
C. Americans with Disabilities Act of 1990 (ADA). Contractor must comply with all
requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable.
d. Lobbying and Political Activity. None of the funds, materials, property, or services
provided directly or indirectly under this Agreement shall be used for any partisan political
activity, or to further the election or defeat of any candidate for public office, or otherwise in
violation of the provisions of the "Hatch Act".
C. Contractor will comply, and all its subcontractors will comply, with all applicable
lobbying prohibitions and laws, including those found in United States Code Title 31, § 1352, et
seq., and agrees that none of the funds provided under this award may be expended by the
Contractor to pay any person to influence, or attempt to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with any federal action concerning the award or renewal of any federal
contract, grant, loan, or cooperative agreement.
f. Contractor will comply, and all its subcontractors will comply, with all
requirements of the Byrd Anti -Lobbying Amendment (31 U.S.C. 1352), as applicable.
g. Non -Discrimination and Equal Opportunity. Contractor will comply, and all its
subcontractors will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section
504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with
Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975, as amended; Drug Abuse Office and Treatment Act of 1972, as
amended; Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970, as amended; Section 523 and 527 of the Public Health Service Act of
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1912, as amended; Title VIII of the Civil Rights Act of 1968, as amended; Department of Justice
Non -Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of
Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a Federal or
State court, Federal or State administrative agency, or the Contractor makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin,
sex, or disability against Contractor, Contractor will forward a copy of the findings to City, which
will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S.
Department of Justice.
h. Contractor will comply, and all its subcontractors will comply, with all requirements
of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment -Opportunity,"
as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department
of Labor regulations (41 CFR chapter 60), as applicable.
i. Contractor will comply, and all its subcontractors will comply, with all
requirements of the California Public Contract Code Section 10295.3, as applicable.
j. Contractor will comply, and all its subcontractors will comply, with all
requirements of the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in
Department of Labor regulations (29 CFR Part 3), as applicable.
k. Contractor will comply, and all its subcontractors will comply, with all
requirements of the Davis -Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department
of Labor regulations (29 CFR Part 5), as applicable.
1. Contractor will comply, and all its subcontractors will comply, with all
requirements of Sections 103 and 107 of the Contract Work and Safety Standards Act (40 U.S.C.
327-330) as supplemented by Department of Labor regulations (29 CFR Part 5), as applicable.
in. Contractor will comply, and all its subcontractors will comply, with all applicable
standards, orders or requirements issued under Section 306 of the Clean Air Act (42 U.S.C.
1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the
Environmental Protection Agency regulations (40 CFR part 15), as applicable.
n. Contractor will comply, and all its subcontractors will comply, with all
requirements of the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), (53 FR
8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995), as applicable.
o. Contractor will comply, and all its subcontractors will comply, with all
requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act, as applicable.
P. Contractor agrees that the Department of Homeland Security shall have the
authority to seek patent rights for any process, product, invention or discovery developed and paid
for with funding through this Agreement based on the requirements of 37 CFR§ 401, as applicable.
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q Contractor may copyright any books, publications or other copyrightable materials
developed in the course of or under this Agreement. However, the federal awarding agency, State
Administrative Agency (SAA), and City reserve a royalty -free, non-exclusive, and irrevocable
license to reproduce, publish or otherwise use, and to authorize others to use, for federal
government, SAA and/or City purpose:
(1) the copyright in any work developed through this Agreement; and
(2) any rights of copyright to which the Contractor purchases ownership with support
through this grant. The Federal government's, SAA's and City's rights identified above must be
conveyed to the publisher and the language of the publisher's release form must ensure the
preservation of these rights.
23. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
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DocuSign Envelope ID: 7977D03A-OECB-415D-A3D5-DD4772179DO3
IN WITNESS WHEREOF, the pal -ties hereto have executed this Agreement the date and year first
above written.
ATTEST: CITY OF SANTA ANA
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Daisy Gom4
Clerk of the Council
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SONIA R. CARVALHO
City Attorney
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By:
Tamara Bogosian
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
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Chief of Police
Klistine Ridge
City Manager
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Heat-W"W'Pl'gon
-Assistant Director
By'- Lori N�ezhura Administrative Services
Title: Deputy Director Planning Preparedness,
Prevention, Cal OES
Page 12 of 11
EXHIBIT A
SCOPE OF SERVICES
I. REQUIREMENTS
The specific requirements of this RFQ have been listed in two sections to allow proposers to
respond to either, the training courses component, the exercise component, or both. There is no
requirement the Proposer must respond to both components of the RFQ.
II. TRAINING COURSES
A. ASAUA currently requires training courses in the following specific disciplines:
• Law Enforcement/Tactical
• Fire/Emergency Medical
• Public Health
• Emergency Management
• Cyber Security
B. Contractor shall conduct training courses, which it has been successfully prequalified for, at
various locations/venues within the ASAUA.
C. Contractor shall prepare course flyers, register attendees, record attendance by signed roster,
provide certificates of completions, and verify course completion by the participants.
D. Contractor shall prepare and present specified training courses. Course material shall be
available at the time the training is provided for each of the training courses the proposer has
outlined in their SOQ.
E. All training courses presented must meet state and federal guidelines and be approved by Cal
OES and DHS for reimbursement under the Homeland Security Grant Program prior to
delivery. Refer to the Cal OES website at: http://www.ealoes.ca.gov/cal-oes-
divisions/ealifornia-specialized-training-institute and the DHS website at:
https://www.fema.gov/training for further information regarding state and federal guidelines
for Department of Homeland Security grants. If any portion of the training course occurs
outside of the classroom, an Environmental & Historic Preservation (EHP) approval must be
obtained from FEMA/Cal OES prior to delivery of the course. The EHP approval is location
specific and if an EHP approval is required, one must be obtained for each location where the
course is delivered. It shall be the responsibility of the Proposer to complete all of the forms
and documentation necessary to obtain the required approvals. Contractor shall ensure that,
when required, an Environmental Historic Preservation (EHP) approval has been issued to the
ASAUA before delivery of the training course. The ASAUA Homeland Security Regional
Training and Exercise Program Manager will assist the Proposer with the submission of the
requests for approval. The City shall not be billed for any costs associated with obtaining
these approvals.
F. Contractor shall offer course content that satisfies the five preparedness priorities identified
in the ASAUA Multiyear Training & Exercises plan. The ASAUA MTEP is attached for
reference.
G. Contractor shall provide all required training material, handouts, course syllabus and/or
written curriculum.
H. Contractor shall collect written survey comments/course evaluations from participants at the
conclusion of every course offered. Survey/course evaluations will be conducted in a manner
specified by the City. A standardized course survey form will be provided to the successful
proposers. A record of responses shall be maintained throughout the term of the agreement
by Contractor, and organized by training course, date, instructor, etc. Frequently mentioned
comments shall be reported to City Project Manager. Electronic reporting shall be made
available to the City upon request.
City reserves the right to cancel training courses with fourteen (14) calendar days' notice of
delivery date. City shall not be charged for the class, travel costs, or training materials by
Contractor if cancellation occurs within this period.
J. City reserves the right to cancel training courses for student minimums not being met.
K. Contractor shall provide and assign high quality instructors on a consistent basis to deliver
the specified courses.
L. All instructors shall use the methods suggested by the training protocols established, such as
maintaining and updating each training syllabus; introducing and following objectives for
each class; completing training as described; and utilizing training aids such as audio/visual
systems.
M. Contractor and all its instructors shall provide immediate feedback to the City via the ASAUA
Homeland Security Regional Training and Exercise Program Manger regarding all customer
requests for new or additional services, or to report complaints.
N. Contractor will be paid for services rendered. Training days are generally eight (8) hours long
(e.g. 8:00 AM — 5:00 PM), including a one (1) hour lunch break. Schedule should include
regular breaks on a 50110 break ratio — for every fifty (50) minutes of instruction, there should
be a ten (10) minute break. Half days are defined as four (4) hours or less of instruction.
O. Training venues may be provided by the City or by hosting agencies based on the needs of
the course. Contractor must be able to secure training sites at any of the jurisdictions within
the ASAUA.
P. All Contractor -developed courses must be approved by California Office of Emergency
Services (Cal OES) for reimbursement under the Homeland Security Grant Program prior to
delivery. It is the responsibility of the Contractor to prepare all forms and documentation
necessary to obtain all course approvals at its cost. The ASAUA Homeland Security Regional
Training and Exercise Program Manager will assist Contractor with the submission of the
requests for approval. The City shall not be billed for any costs associated with obtaining
these approvals.
Q. The anticipated start date of this agreement is Winter of 2020. Usage under agreements
awarded as a result of this RFQ will begin at this time.
R. Depending on the training or exercise, Contractor's instructors and courses may be required
to be California Peace Officer Standards & Training (POST) certified or California State Fire
Marshal approved. It shall be the responsibility of the Contractor to obtain all POST
certifications and California State Fire Marshal course approvals at its cost. The ASAUA
Homeland Security Regional Training and Exercise Program Manager will assist Contractor
with the submission of the requests for certifications and approval. The City shall not be
billed for any costs associated with obtaining these certifications and approvals.
S. A list of "approved" courses is available from Cal OES at www.caloes.ca.gov and a list of
Federal Emergency Management Agency (FEMA) approved classes is available at
www.fema.gov/training
T. Contractors are responsible for providing all course materials and delivering it to the site(s)
of all training at their cost.
U. Contractor must work with the ASAUA Homeland Security Regional Training and Exercise
Program Manager and requesting agencies to coordinate the training calendar and venue.
V. When required, Contractor must obtain the applicable certifications for developed courses
before training begins. The need for certification will be determined by the ASAUA Training
& Exercise Program Manager. It shall be the responsibility of the Contractor to complete all
forms and documentation necessary to obtain the required certifications at its cost. The
ASAUA Homeland Security Regional Training and Exercise Program Manager will assist the
Proposer with the submission of the requests for certification. The City shall not be billed for
any costs associated with obtaining these certifications.
W. Contractor will be required to obtain Emergency Medical Association (EMA) or Emergency
Management Institute (EMI) certification on developed courses at its cost if the course content
contains materials that require state and/or federal certification. The ASAUA Homeland
Security Regional Training and Exercise Program Manager will assist the Contractor with the
submission of the requests for certification. The City shall not be billed for any costs
associated with obtaining these certifications.
X. Contractor may not charge the City for materials brought to the class that are not utilized.
Y. Proposers may be selected to provide training based on their expertise within a specific
discipline.
• Law Enforcement/Tactical
• Fire/Emergency Medical
• Public Health
Emergency Management
Cyber Security
Z. Contractors shall ensure that training participants are members of agencies or organizations
located or operating within the ASAUA, or have been approved by the ASAUA Training &
Exercise Program Manager or his designee.
III. DELIVERABLES / REPORTS FOR TRAINING COURSES
A. Course Surveys / Evaluations
Course surveys/evaluations results will be tabulated and scored by Contractor. Summary
of the results will be provided to the ASAUA Training & Exercise Program Manager.
2. Completed course survey/evaluation forms will be provided to the ASAUA Training &
Exercise Program Manager within 30 days of delivery of the training course.
B. Contractor must provide course flyers for all training courses to be delivered at its cost. The
City will manage distribution of such flyers.
C. Contractor must provide to the ASAUA Training & Exercise Program Manager all rosters
and sign -in sheets upon completion of the training course for all training courses delivered.
Contractor shall maintain a record of all original and electronic copies of all sign -in sheets.
Electronic copies of rosters and sign -in sheets must be submitted along with invoices issued
to City.
D. Contractor shall provide certificates of completion to all students that successfully complete
a training course at the conclusion of the training course and provide copies of the certificates
to the ASAUA Training & Exercise Program Manager within 30 days of delivery of the
training course. Contractor shall maintain a record of all certificates provided students.
IV. QUANTITIES FOR TRAINING COURSES
Quantities listed herein are estimates and are not to be construed as a commitment. No minimum
or maximum is guaranteed or implied.
V. PRICING FOR TRAINING COURSES
A. Unless otherwise stated, Proposer agrees that, in the event of a price decline, the benefit of
such lower price shall be extended to the City.
B. All prices are to be F.O.B. destination. Any freight/delivery charges are to be included.
C. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be
used. There are no exceptions.
D. Pricing shall include any and all payment incentives available to the City.
E. Proposers are advised that in the evaluation of costs, if applicable, it will be assumed the unit
price quoted is correct in the case of a discrepancy between the unit price and an extension.
F. Federal and State minimum wage laws apply. The City has no requirements for living wages.
The City is not imposing any additional requirements regarding wages.
VI. AWARD FOR TRAINING COURSES
A. City reserves the right to reject any or all responses that materially differ from any terms
contained in this RFQ, from any Exhibits attached hereto, or from any subsequent addenda;
to waive informalities and minor irregularities in responses received; and to provide an
opportunity for Proposers to correct minor and immaterial errors contained in their
submissions. The decision as to what constitutes a minor irregularity shall be made solely at
the discretion of the City.
B. The City reserves the right to award an agreement to a single Proposer or multiple Proposers.
C. The City has the right to decline to award an agreement or any part thereof for any reason.
D. City Council approval to award an Agreement pursuant to this RFQ will be required.
E. Any agreement must be negotiated, finalized, and approved by the recommend Contractor
prior to City Council approval.
F. RFQ specifications, terms, conditions, and Exhibits, RFQ Addenda, and SOQs, may be
incorporated into and made a part of any agreement that may be awarded as a result of this
RFQ.
VIL METHOD OF ORDERING TRAINING COURSES
A. As training is required, subsequent solicitations in the form of requests for firm price
quotations and scope of work will be requested from Contractors with which the City has an
Agreement.
B. Individual order price quotations shall be provided upon request per project and shall include,
but not be limited to, an identifying (quotation) number, date, City of Santa Ana agreement
number, requestor name and phone number, ship to location, itemization of services with
complete description and price per item and a summary of total cost for services, shipping,
and tax.
C. Price quotations will be reviewed and Contractor(s) will be selected by the UASI Grant
Office. Purchase Orders (POs) will be issued upon approval of written itemized quotations
received from Contractor(s). The City shall not be obligated to accept the lowest priced
quotation, but will award individual projects in the best interests of the City after all factors
have been evaluated. City reserves the right to negotiate scope of work and pricing prior to
award of any project.
D. POs will be transmitted electronically, and shall be the only authorization for the Contractor
to place an order.
E. POs and payments for service will be issued only in the name of the Contractor.
F. Contractor shall adapt to changes to the ordering method or ordering procedures as required
by the City during the term of the agreement.
G. Change orders shall be agreed upon by Contractor and City, and issued as needed in writing
by the City.
VIII. ACCOUNT MANAGER / SUPPORT STAFF FOR TRAINING COURSES
A. Proposer shall provide a dedicated, competent Account Manager who shall be responsible
for the City's account / agreement. The Account Manager shall receive all orders from the
City and shall be the primary contact for all issues regarding the Proposer's response to this
RFQ and any agreement which may arise pursuant to this RFQ.
B. Proposer shall also provide adequate, competent support staff that shall be able to service the
City during normal working hours (7:00 AM — 5:00 PM), Monday through Friday. Such
representative(s) shall be knowledgeable about the agreement, training offered, and able to
identify and resolve quickly any issues included, but not limited to order and invoicing
problems.
C. Contractor's Account Manager shall be familiar with City requirements and standards and
work with the City to ensure that established standards are adhered to.
D. Contractor's Account Manager shall keep the City and ASAUA Training & Exercise
Program Manager informed of requests from departments.
IX. EXERCISES
A. ASAUA requires seminars, workshops, tabletops, drills, functional, and full-scale exercises
in the following specific disciplines:
• Law Enforcement/Tactical
• Fire/Emergency Medical
• Public Health
• Emergency Management
• Cyber Security
B. Contractor shall conduct seminars, workshops, tabletops, drills, functional, and full-scale
exercises at various locations/venues within the ASAUA. All drills, functional and full scale
exercises will require an EHP approval from FEMA/Cal OES prior to delivery. It shall be
the responsibility of the Contractor to complete all forms and documentation necessary to
obtain the required EHP approvals at its cost. Contractor shall ensure that, when required, an
Environmental Historic Preservation (EHP) approval letter has been issued to the ASAUA
before delivery of any seminars, workshops, tabletops, drills, functional, and full-scale
exercises. The ASAUA Homeland Security Regional Training and Exercise Program
Manager will assist Contractor with the submission of requests for approval.
C. All exercises must be conducted in a manner which adheres to all applicable state and federal
guidelines, including exercise design and development guidelines outlined in the HSEEP.
D. When conducting seminars, workshops, tabletops, drills, functional and full-scale exercises,
Contractor shall provide all required exercise consumables, printed materials, handouts, and
other materials such as, but not limited to, exercise manuals, special effects, actor moulage,
supplies, signage, etc. at its cost. The City shall not be billed nor will it accept requests for
reimbursements and/or billing.
E. Contractor shall provide and assign high quality personnel such as exercise designers,
directors, controllers, evaluators, and support personnel on a consistent basis to deliver the
specified seminars, workshops, tabletops, drills, functional, and full-scale exercises.
F. Contractor shall provide all multi -media devices necessary for presentations during seminars,
workshops, tabletops, drills, functional, full-scale exercises, and any planning meetings and
conferences.
G. Contractor and its exercise personnel shall provide immediate feedback to the City via the
ASAUA Homeland Security Regional Training and Exercise Program Manger regarding all
customer requests for new or additional services or to report complaints.
H. Seminar, workshop, tabletop, drill, functional and full-scale exercise venues maybe provided
by the City or by hosting agencies based on the needs of the exercise. Contractor must be
able to secure exercise sites at any of the jurisdictions within the ASAUA.
Contractor is responsible for providing exercise materials and delivering it to the site(s) of
all seminars, workshops, tabletops, drills, functional and full-scale exercises at its cost. The
City shall not be billed nor will it accept requests for reimbursements and/or billing.
J. Contractor may not charge the City for materials brought to the seminars, workshops,
tabletops, drills, functional, and full-scale exercises that are not utilized.
K. Contractor shall ensure that exercise participants are members of agencies or organizations
located or operating within the ASAUA, or have been approved by the ASAUA Training &
Exercise Program Manager or his designee.
X. QUALIFICATIONS — HOMELAND SECURITY EXERCISE EXPERIENCE
The following elements outline the type of experience and expertise proposers should possess
related to the development and delivery of seminars, workshops, tabletops, drills, functional and
full-scale exercises. Proposers will document their experience and expertise in their SOQs.
ASAUA requires seminars, workshops, tabletops, drills, functional and full-scale exercises in the
following specific disciplines:
• Law Enforcement/Tactical
• Fire/Emergency Medical
• Public Health
• Emergency Management
• Cyber Security
A. Proposer should be experienced and proficient in the design and delivery of relevant
homeland security related seminars, workshops, tabletops, drills, functional and full-scale
exercises.
B. Proposer should have staff that is experienced and proficient in developing seminars,
workshops, tabletops, and drills, functional and full-scale exercises in accordance with
HSEEP guidelines.
C. Proposer should have staff that is experienced and proficient in conducting seminars,
workshops, tabletops, drills, functional and full-scale exercises in accordance with HSEEP
guidelines.
D. Proposer should have staff that is experienced and proficient in providing training to and
coordinating exercise evaluators, controllers, and Simulation Cell operators.
XI. DELIVERABLES / REPORTS FOR EXERCISES
A. Exercise Documents: Contractor shall provide all documents necessary to conduct seminars,
workshops, tabletops, drills, functional and full-scale exercises in accordance with HSEEP
guidelines. These documents should include, but not be limited to: Exercise Plan,
Controller/Evaluator Plan, Master Scenario Events List (MSEL), Exercise Evaluation
Guides, etc.
B. Contractor must provide rosters, sign -in sheets, and presentation materials for all planning
meetings conducted in support of all seminars, workshops, tabletops, drills, functional and
full-scale exercises and will deliver to the ASAUA Training & Exercise Program Manager
upon completion of the planning activity at its cost.
C. Contractor must complete After Action Reports (AARs) for all seminars, workshops,
tabletops, drills, functional and full-scale exercises. Copies of these AARs must be provided
to the ASAUA Training & Exercise Program Coordinator within 60 days of any seminars,
workshops, tabletops, drills, functional, and full-scale exercises.
D. Contractor must complete an Improvement Plan for each seminar, workshop, tabletop, drill,
functional and full-scale exercise delivered. Copies of the Improvement Plan will be
provided to the ASAUA Training & Exercise Coordinator within 60 calendar days of any
seminars, workshops, tabletops, drills, functional, and full-scale exercises.
E. Proposer shall upload, on behalf of the ASAUA, all necessary AARs and Improvement Plans
into HSEEP within 60 calendar days of completing any exercise activity.
XII. QUANTITIES FOR EXERCISES
Quantities listed herein are estimates and are not to be construed as a commitment. No minimum
or maximum is guaranteed or implied.
XIII. PRICING FOR EXERCISES
A. All price quotes offered during an informal request for quote process will remain firm for
the term of the resulting PO under the Agreement.
B. Unless otherwise stated, Proposer agrees that, in the event of a price decline, the benefit of
such lower price shall be extended to the City.
C. All prices are to be F.O.B. destination. Any freight/delivery charges are to be included.
D. Any price increase or decrease for subsequent contract terms may be negotiated between
Proposer and City only after completion of the initial term.
E. Taxes and freight charges:
The City is soliciting a total price per single delivery of each seminar, workshop,
tabletop, drill, functional, and full-scale exercise. The price quoted for each
seminar, workshop, tabletop, drill, functional, and full-scale exercise shall be the
total cost the City will pay including Sales, Use, or other taxes and all other
charges.
2. No charge for delivery, drayage, express, parcel post packing, cartage, insurance,
license fees, permits, costs of bonds, or any other purpose, except taxes legally
payable by City, will be paid by the City unless expressly included and itemized
in the SOQ.
3. Amount paid for transportation of property to the City of Santa Ana is exempt
from Federal Transportation Tax. An exemption certificate is not required where
the shipping papers show the consignee is the City of Santa Ana; as such papers
may be acceptable by the carrier as proof of the exempt character of the
shipment.
4. Articles sold to the City of Santa Ana are exempt from certain Federal excise
taxes. The City will furnish an exemption certificate.
F. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall
be used. There are no exceptions.
G. Price quotes shall include any and all payment incentives available to the City.
H. Proposer are advised that in the evaluation of costs, if applicable, it will be assumed the unit
price quoted is correct in the case of a discrepancy between the unit price and an extension.
I. Federal and State minimum wage laws apply. The City has no requirements for living
wages. The City is not imposing any additional requirements regarding wages.
XIV. AWARD FOR EXERCISES
A. The City reserves the right to reject any or all responses that materially differ from any terms
contained in this RFQ or from any Exhibits attached hereto, to waive informalities and
minor irregularities in responses received, and to provide an opportunity for proposers to
correct minor and immaterial errors contained in their submissions. The decision as to what
constitutes a minor irregularity shall be made solely at the discretion of the City.
B. The City reserves the right to award to a single or multiple proposers.
C. The City has the right to decline to award an agreement or any part thereof for any reason.
D. City Council approval to award an Agreement will be required.
E. Agreement must be negotiated, finalized, and signed by the recommend awardee(s) prior
to City Council approval.
F. Final Agreement terms and conditions will be negotiated with the selected Contractors.
G. The RFQ specifications, terms, conditions, and Exhibits, RFQ Addenda and Proposer's
SOQ, may be incorporated into and made a part of any agreement that may be awarded as
a result of this RFQ.
XV. METHOD OF ORDERING FOR EXERCISES
A. As exercises are required, subsequent solicitations in the form of requests for firm price
quotations and scope of work will be requested from Contractors with which the City has
an Agreement.
B. Contractors who have been qualified will be provided a scope of work for the desired
seminar, workshop, tabletop, drill, functional or full-scale exercise and requested to
provide a written quotation. These quotations will be reviewed and evaluated by the
ASAUA Grant Office. The City shall not be obligated to accept the lowest priced quotation,
but will award individual projects in the best interests of the City after all factors have been
evaluated. City reserves the right to negotiate scope of work and pricing prior to award of
any project.
C. Individual order price quotations shall be provided upon request per project and shall
include, but not be limited to, an identifying (quotation) number, date, City of Santa Ana
agreement number, requestor name and phone number, ship to location, itemization of
services with complete description and price per item and a summary of total cost for
services, shipping, and tax.
D. Purchase Orders (POs) will be issued upon approval of written itemized quotations
received from the Contractor(s).
E. POs will be faxed, transmitted electronically, or mailed and shall be the only authorization
for the Contractor o place an order.
F. POs and payments for service will be issued only in the name of the Contractor.
G. Contractor shall adapt to changes to the ordering method or ordering procedures as required
by the City during the term of the agreement.
H. Change orders shall be agreed upon by Contractor and City and issued as needed in writing
by the City.
XVI. ACCOUNT MANAGER / SUPPORT STAFF FOR EXERCISES
A. Proposer shall provide a dedicated competent account manager who shall be responsible
for the City account / agreement. The account manager shall receive all orders from the
City and shall be the primary contact for all issues regarding the Proposer's response to
this RFQ and any agreement which may arise pursuant to this RFQ.
B. Proposer shall also provide adequate, competent support staff that shall be able to service
the City during normal working hours, Monday through Friday. Such representative(s)
shall be knowledgeable about the agreement, training offered, and able to identify and
resolve quickly any issues included, but not limited to order and invoicing problems.
C. Proposer account manager shall be familiar with City requirements and standards and work
with the City to ensure that established standards are adhered to.
Proposer account manager shall keep the City and ASAUA Training & Exercise Program
Manager informed of requests from departments as required.
XVIL INVOICING FOR TRAINING AND/OR EXERCISE COURSES
A. Contractor shall invoice the City, unless otherwise advised, upon satisfactory receipt of
performance of services.
B. City will use best efforts to make payments within forty-five (45) days following receipt and
review of invoice and upon complete satisfactory receipt of performance of services.
C. Invoices should be Emailed to:
Sgt. Roland Andrade
Santa Ana Police Department
Homeland Security Division / M-18
60 Civic Center Plaza
P.O. Box 1981
Santa Ana, CA 92701
Email: RAndrade2@santa-ana.org
D. City shall notify Contractor of any adjustments required to invoices.
E. Invoices shall include, at minimum:
• City PO number (if applicable);
• Invoice number;
• Agreement number;
• Remit to address;
• Itemized services;
• Course description
• Pricing as per agreement;
• Instructor name;
• Number of participants;
• Course date(s); and
• Shall be accompanied by acceptable proof of delivery.
F. Contractor shall utilize standardized invoices upon request.
G. Invoices shall only be issued by the Contractor who is awarded an agreement.
H. Payments will be issued to and invoices must be received from the same Contractor whose
name is specified on the POs.
EXHIBIT B
COSTS —TRAINING CLASSES AND EXERCISES
TRAINING
Course Title
Description
Total
Course
Cost
(Estimated)
Advanced Public Information
This advanced course builds on the
$48,000
Officer (L0388)
foundations established in the Basic Public
Information Officer course series: This course
provides participants the knowledge and skills
to establish, manage and work within a joint
information center. The training will allow
students to develop the skills to coordinate a
message once developed and to modify if
problems or sources of confusion arise. It
discusses techniques to develop strategic
messaging in support of incident action plans,
managing joint information centers including
personnel and stress.
Community Mass care and
This course prepares jurisdictions to manage
$17,000
Emergency Assistance (G108)
Mass Care and Emergency Assistance
functions effectively and work together to plan
and provide Mass Care Emergency Assistance
services. This course also provides
jurisdictions with an understanding of Mass
Care and Emergency Assistance roles and
responsibilities for the Local, OA, Region, and
State levels.
Mitigation for Emergency
This course is designed to enable the non -technical
$22,000
Managers (G393)
emergency worker to acquire skills in the use of
mitigation. The course provides training on how to
perform mitigation activities fundamental to
reducing and eliminating long-term risks to human
life, property and the environment from hazards.
The course also addresses the important roles of
the emergency program manager (or other local
government representative) in mitigation:
motivator, coordinator, and monitor in local
implementation of the National Mitigation
Strategy.
Recovery from Disaster - The
This course introduces disaster recovery
$22,000
Local Community Role (G205)
principles, practices and policies relating to
Public Assistance and Individual Assistance
programs and guidance on developing a local
disaster recovery plan for community
resiliency. The course discusses recovery
planning at the local, state and federal levels.
Examples are used from real disaster events by
incorporating activities to support participant
learning throughout the course and giving
participants the opportunity to develop an
outline of their own recovery plan.
Emergency Management
This course introduces participants to key
$40,000
Concepts
emergency management principles that will
enhance their capabilities to work in a Local,
Operational Area, Regional, or State
Emergency Operations Center (EOC). Course
content includes Essential EOC
Section/Position training and a series of
progressive table top and functional exercises.
Emergency Planning (G235)
This course provides an overview of the
$20,000
critical function of emergency planning in
incident response and recovery. Topics
covered include the range of human services
and legal considerations that are part of an
effective "whole community" planning effort.
Participants learn the tools and techniques
found in FEMA's Comprehensive Planning
Guide (CPG 101) and the step-by-step process
to develop an all -hazard Emergency
Operations Plan (EOP). The methodology to
link local jurisdiction plans with State and
Federal plans is also reviewed along with a
practicum exercise to enhance student
learning.
EOC Action Planning (G626)
This course focuses on an Emergency
$20,000
Operations Center's action planning process.
Participants learn what the action plan
contains and the process to develop an action
plan. Content includes what each SEMS
Section contributes to develop the action plan
and the individual's role.
EOC Management and
This two-day course is designed to examine
$24,000
Operations (G775)
the role, design, and functions of the
Emergency Operations Center (EOC) and their
relationships as components of a multi -agency
coordination system. The course provides
training about staffing and organization,
information, systems, communications and
equipment needs at the EOC, activating and
deactivating the EOC, EOC operations and
EOC training and exercising. Participants will
have the opportunity to apply what they have
learned during group activities. This course
will also focus on the coordination between
the Incident Command System (ICS) and the
decision making procedures taking place in the
EOC.
EOC Section Overview: All
This training module focusses on key
$40,000
(G611A)
Emergency Operations Center (EOC)
positions within the Management, Operations,
Planning & Intel, Logistics, and Finance &
Admin Sections based on the state OES EOC
Section/Positioning document.
EOC Section Overview:
This training module focuses on key
$13,000
Finance and Admin (G611F)
Emergency Operations Center (EOC)
positions within the Finance & Admin Section
based on the state OES EOC Section/Position
credentialing document.
EOC Section Overview:
This training module focuses on key
$13,000
Logistics (G611L)
Emergency Operations Center (EOC)
positions within the Logistics Section based on
the state OES EOC Section/Position
credentialing document.
EOC Section Overview:
This training module focuses on key
$13,000
Management (G611M)
Emergency Operations Center (EOC)
positions within the Management Section
based on the state OES EOC Section/Position
credentialing document.
EOC Section Overview:
This training module focuses on key
$13,000
Operations (G6110)
Emergency Operations Center (EOC)
positions within the Operations Section based
on the state OES EOC Section/ Position
credentialing document.
EOC Section Overview:
This training module focuses on key Emergency
$13,000
Planning and Intel Section
Operations Center (EOC) positions within the
(G611P)
Planning and Intel Section based on the state OES
EOC Section/Position credentialing document.
Evacuation and Re -Entry
This course provides participants with the
$16,000
Planning (G358)
knowledge and skills needed to design and
implement an evacuation and re-entry plan for
their jurisdictions. The course uses a
community's vulnerability analysis and
evacuation plan. The course also addresses
evacuation behavior and recommends methods
to make evacuation and re-entry more
efficient. This course does not address the
decision to evacuate or re-enter.
G290/G291 Basic Public
The course is designed for people who work
$44,000
Information Officer and Joint
with the media in times of crisis and day -to -
Information System/Joint
day media relations. The program emphasizes
Information Center
the importance of developing a Public
Information Officer (PIO) team,
communications skills, leadership and working
in a Joint Information Center (JIC) using Joint
Information Systems(JIS).
Hazardous Materials Assistant
This course concentrates on safe hazardous
$14,000
Safety officer
materials incident operations are critical to
response and contaimnent. Students will begin
by assessing the incident as a "big picture" and
learn to maintain site safety and control.
Hazardous Materials Incident
This course provides the tools a person needs
$9,500
Commander
to assume control of an emergency response to
a hazardous materials incident. Instructional
methods include class activities, case studies
and table top exercises with emphasis on
hands-on decision malting.
Hazardous Materials Incident
This course provides the tools a person needs
$12,500
Commander - Pro Board
to assume control of an emergency response to
a hazardous materials incident.
Human Trafficking Seminar
This course provides a review of critical or
$18,000
developing issues for law enforcement,
emergency management and victim service
personnel, in addition to updates on new
emerging tactics, techniques and protocols in
the fight against human trafficking. The object
of this refresher class is to update skills, gain
knowledge and to maintain competency as a
front-line combatant fighting modern day
slavery.
Human Trafficking: Modern
This course is an intensive examination of
$36,000
Day Slavery
human trafficking — often referred to as
modern-day slavery — is designed to give
professionals a deep understanding of how the
timeless exploitation of human beings has
become one of the fastest growing criminal
enterprises in the world today. From historical
examinations of slavery, to the use of modern
technology and social media, this course is
designed to give investigators, victim services
providers, and other practitioners a robust
understanding of why, and how, exploitation
occurs. This course is designed for anyone
involved in the response to trafficking who
desires a deeper knowledge of the challenges
involved, how we can all better support
victims of trafficking, and successfully
prosecute traffickers.
Incident Command
This course provides participants with an
$13,000
System/Emergency Operations
understanding of ICS/EOC Interface. Content
Center Interface (G191)
includes an overview of ICS and MACS, and a
practical exercise to discuss, apply, and
validate workshop concepts and ideas for
effective ICS and EOC Interface.
ICS-300 Intermediate ICS for
The training and resources provided in this
$20,000
Expanding Incidents
course will assist personnel who require
advance application of ICS. The course will
benefit anyone who is responsible to function
in a command post managing an expanding
incident. The training will introduce how to
develop an Incident Action Plan and
interactions between general and command
staff.
ICS-400 Advanced ICS for
This course builds upon information covered
$20,000
Command and General Staff
in the ICS-100, ICS-200, and ICS-300 courses
and explains the roles and responsibilities of
local, county, state and federal agencies
involved in managing an expanding incident.
Enhance your command decision -making
skills by participating in group activities that
introduce the use of an Incident Complex and
Area Command, and the interactions between
Multi -Agency coordination (MAC) entities.
Integrating Access and
This course focuses on developing plans that
$17,000
Functional Needs into
integrate people with disabilities and others
Emergency Management
with access and functional needs (AFN) into
(G197)
response and recovery by specifically
addressing communication, sheltering,
evacuation and transportation concerns.
Local Volunteer and Donations
The course is designed to strengthen the
$14,000
Management (G288)
abilities of local jurisdictions to successfully
prepare for and handle volunteer and
donations management issues that may arise.
The course content and activities may also
serve as a template, thereby enhancing
uniformity to address donated unsolicited
goods, unaffiliated volunteers, and
undesignated cash.
Management of Spontaneous
This course introduces the skills and planning
$13,000
Volunteers in Disasters (G489)
considerations required to manage large
numbers of people who are not affiliated with
an experienced relief organization, but who
want to help in disasters. These helpers or
"spontaneous volunteers" are generally well
motivated and sincerely want to help., But if
their efforts and resources are not coordinated
effectively, they could be counterproductive,
wasteful, and often place a strain on the
disaster area.
Rapid Needs Assessment
This course provides information and
$17,000
(G557)
resources that will enable participants to plan
an effective Damage Assessment Program and
conduct rapid and effective damage
assessments in order to save lives, protect
property and the environment, and begin the
process of recovery and mitigation. This
course focuses on plans and procedures for
responding to the initial 4 hours of a disaster.
Content includes pre -event planning,
intelligence gathering and situational
awareness distribution.
SEMS Executive Management
This course covers ICS/SEMS/NIMS for
$13,000
Course (includes ICS-402)
executive staff including elements of ICS for
executives
Social Media Engagement
Strategies (PER-343)
This course will provide participants with the
knowledge and skills to implement strategies
to better engage individuals and partner
organizations. Participants will experience
more in-depth training in the use of content
types, engagement strategies, and
measurement tools for social media. The
course will enable participants to create a
social media strategy and better adapt to
changing needsand strategies throughout the
phases of emergency management. Group
activities throughout the course will assist to
reinforce the use of social media strategies in
emergency management.
$13,000
Social Media for Disaster
This course focuses on the use of social media
$13,000
Response and Recovery (PER-
in disaster preparedness, response, and
304)
recovery. Social media has shown to help
people communicate and collaborate about
events as the events unfold. Social media can
provide rapid and immediate real-time
information about events that helps provide
greater situational awareness leading to better
decision making. Participants are provided
with the knowledge and skills to integrate
social media into their current communication
plans. The course defines social media and its
uses and identifies the tools, methods, and
models to properly make use of social media
in the context of disaster management and
provides the information and hands-on
experience necessary to help the participants'
create social media disaster plans.
Social Media Tools and
This course is designed to provide participants
$20,000
Techniques (PER-344)
with the knowledge and skills to use
intermediate social media tools and techniques
for situational awareness during an
emergency. Participants will learn and use
tools such as mapping applications, data
analysis, and data mining for research and
management. It aims to reach public and
private sector organizations who have
responsibility for conveying disaster -related
information to the public or who are
responsible for gathering information during
and after a disaster.
Terrorism I: International
This course concentrates on understanding the
$31,500
Terrorism
various aspects of international and
transnational terrorism and homegrown violent
extremism and developing effective strategies
to counter the threat posed by contemporary
international terrorist operating against, or
within, the United States.
Terrorism II: Domestic
This course focuses on understanding the
$25,500
Terrorism
various aspects of domestic terrorism and
extremism and developing effective strategies
to counter the threat posed by contemporary
domestic terrorist and extremists operation
within the United States.
Terrorism III: Advanced
Intended for graduates of CSTI's Terrorism I
$29,000
Counterterrorism Strategies
and II courses; this course offers students the
opportunity to apply the lmowledge, skills and
resources obtained in those courses to develop
counterterrorism strategies in a simulated war
game which compares and contracts one
team's proactive force protection methods
against a dedicated adversary's attack plan.
Terrorism Intelligence Analysis
This course is designed for both collectors and
$27,000
consumers of intelligence, as well, as newly
assigned terrorism intelligence analysts and
Terrorism Liaison Officers (TLOs). While the
course includes the basics of criminal
intelligence analysis methodology, the
information is presented within the framework
of intelligence as it relates to terrorist activity.
7/1 /2020
ATTACHMENT H
CALIFORNIA DEPARTMENT OF
GENERAL SERVICES
Francine R. Digitally signed by Frandne R.
Villareal
Villareal Date: 2021.03,1617:05:15-07'00'
Governor Gavin Newsom
STATE OF CALIFORNIA
PUBLIC LIABILITY AND WORKERS' COMPENSATION INSURANCE
FISCAL YEAR JULY 1, 2020 / JUNE 30, 2021
To Whom It May Concern:
In accordance with Government Code section 11007.4, the State of California has elected to be
self -insured for liability exposures. Under this form of insurance, the State and its employees
acting in the course and scope of their employment are insured for tort liability arising out of
official State business. All claims against the State of California based on tort liability should be
presented as a government claim to the Government Claims Program, P.O. Box 989052 MS
414, West Sacramento, CA 95798-9052. (Gov. Code section 900, et. seq.) Internet link:
http://www.dqs.ca.gov/orim/Programs/GovernmentClaims.aspx.
The State of California has also elected to be insured for its motor vehicle liability exposures
through the State Motor Vehicle Liability Self -Insurance Program (VELSIP). This program
provides liability coverage arising out of the operations of motor vehicles used by state
employees for official state business (California Vehicle Code Sections 17000 and 17001).
Motor vehicle liability claims against the State of California should be presented to the Office of
Risk and Insurance Management, P.O. Box 989052 MS-403, West Sacramento, CA 95798-
9052, (800) 900-3634, claims(a)dgs.ca.gov. If your motor vehicle liability claim is not resolved
within six months from the date of loss, California law requires you to file a formal claim with the
Government Claims Program, P.O. Box 989052 MS 414, West Sacramento, CA 95798-9052.
(Gov. Code section 900, et. seq.) Internet link:
hftp://www.dqs.ca.gov/orim/Programs/GovernmentClaims.aspx.
The State of California has a Master Agreement with the State Compensation Insurance Fund
regarding workers' compensation benefits for all state employees, as required by the Labor
Code.
Sincerely,
Navdeep Mahl
Associate Risk Analyst
Insurance Services Unit
Phone: (916) 376-5305
Fax: (916) 376-5275
Navdeep.Mahl@dgs.ca.gov
To request updated letter of self-insurance, please submit to
°zt nracmanagernznr =
Office of Risk and Insurance Management I State of California I Government Operations Agen ItEvie n6MRRov®By:
707 3rd Street, 1st Floor I West Sacramento, CA 95605 1 t 916.376.5300 f 916.376.5277 f.m,r,;" Z V:ilitwL
' Rbk Management Anayst