HomeMy WebLinkAboutORANGE, COUNTY OF SHERIFF'S OFFICEI
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INSURANCE NOT REQUIRED A-2010-245
WORK MAY PROCEED
CLERK OF COUNCIL Luc
J
�tiJ U
AGREEMENT TO TRANSFER FUNDS
FOR 2010 EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM
THIS AGREEMENT is entered into this day of SUIV 20�, which date is
enumerated for purposes of reference only, by and between the COUNTY OF ORANGE, a political
subdivision of the State of California, hereinafter referred to as "COUNTY," and
a municipal corporation, hereinafter referred to as
"SUBGRANTEE."
WHEREAS, COUNTY, acting through its Sheriff -Coroner Department, hereinafter referred to
Ias SHERIFF, in its capacity as the lead agency for the Operational Area, has applied for, received and
accepted the 2010 Emergency Management Performance Grant from the California Emergency
Management Agency (hereinafter referred to as "the grant').
WHEREAS, the purpose of the grant is to support comprehensive emergency management at
the state, tribal and local levels and to encourage the improvement of mitigation, preparedness, response
and recovery capabilities for all hazards, as set forth in Attachment A hereto (FY10 EMPG Program
Narrative), which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS.
1. COUNTY shall transfer to SUBGRANTEE grant funds, in arrears, as necessary to
reimburse SUBGRANTEE for reasonable and permissible expenditures for the grant purposes. In order
to obtain grant funds, SUBGRANTEE shall comply with the instructions and submit to SHERIFF all
required information and documentation, as set forth in Attachment B (EMPG City Application) and
Attachment C (EMPG City Claim), which are attached hereto and incorporated herein by reference.
2. Throughout their useful life, SUBGRANTEE shall use grant property and equipment
only for grant purposes in accordance with Attachment A hereto.
3. SUBGRANTEE shall exercise due care to preserve and safeguard grant property and
-quipment from damage or destruction and shall provide regular maintenance and such repairs for grant
`.FDA: 97.042
emergency Management Performance oranl
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property and equipment as are necessary, in order to keep said grant property and equipment
continually in good working order.
4. if grant property or equipment becomes obsolete, SUBGRANTEE shall dispose of it only
in accordance with the instructions of COUNTY or the agency from which COUNTY received the grant
I I funds.
5. SUBGRANTEE shall submit to the COUNTY grant program reporting documents and
information in accordance with requirements set out in the Attachment D (Emergency Management
Performance Grant Program: Recipient Subgrant Guide for Local Governments Fiscal Year 2010),
I which is attached hereto and incorporated herein by reference.
6. By executing this Agreement, SUBGRANTEE agrees to comply with and be fully
bound by this Agreement and all applicable provisions of Attachments A, B, C, D and E (Grant
Assurances) hereto. SUBGRANTEE shall notify COUNTY immediately upon discovery that it has not
abided or no longer will abide by any applicable provision of this Agreement or Attachments A, B, C, D,
or E hereto.
7. SUBGRANTEE and COUNTY shall be subject to examination and audit by the State
Auditor General with respect to this Agreement for a period of three years after final payment
hereunder.
8. SUBGRANTEE agrees to indemnify, defend and save harmless COUNTY and the
agency from which COUNTY received grant funds, and their elected and appointed officials, officers,
agents and employees from any and all claims and losses accruing or resulting to any and all contractors,
subcontractors, laborers, and any other person, firm or corporation furnishing or supplying work,
services, materials or supplies in connection with SUBGRANTEE's performance of this Agreement,
including Attachments A, B, C, D and E hereto, and from any and all claims and losses accruing or
resulting to any person, firm, or corporation who may be injured or damaged by SUBGRANTEE in the
7erformance of this Agreement, including Attachments A, B, C, D, and E hereto.
9. No alteration or variation of the terms of this Agreement shall be valid unless made in
vriting and signed by duly authorized representatives of the parties hereto, and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
'FDA: 97,042
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,epartment of Homeland Security Page 2 of 4
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10. SUBGRANTEE may not assign this Agreement in whole or in part without the express
written consent of COUNTY.
11. For a period of three years after final payment hereunder or until all claims related to
this Agreement are finally settled, whichever is later, SUBGRANTEE shall preserve and maintain all
documents, papers and records relevant to the work performed or property or equipment acquired in
accordance with this Agreement, including Attachments A, B, C, D and E hereto. For the same time
period, SUBGRANTEE shall make said documents, papers and records available to COUNTY and the
agency from which COUNTY received the grant funds or their duly authorized representative(s), for
examination, copying, or mechanical reproduction on or off the premises of SUBGRANTEE, upon
request, during usual working hours.
12. SUBGRANTEE shall provide to COUNTY all records and information requested by
COUNTY for inclusion in quarterly reports and such other reports or records as COUNTY may be
required to provide to the agency from which COUNTY received grant funds or other persons or
agencies.
13. COUNTY may terminate this Agreement and be relieved of the payment of any
consideration to SUBGRANTEE if a) SUBGRANTEE fails to perform any of the covenants contained
in this Agreement, including the applicable terms of Attachments A, B, C, D, and E hereto, at the time
and in the manner herein provided, or b) COUNTY loses funding under the grant. In the event of
termination, COUNTY may proceed with the work in any manner deemed proper by COUNTY.
14. SUBGRANTEE and its agents and employees shall act in an independent capacity in the
performance of this Agreement, including Attachments A, B, C, D and E hereto, and shall not be
considered officers, agents or employees of COUNTY or SHERIFF or of the agency from which
COUNTY received grant funds.
:FDA; 97.042
emergency Management Performance Grant
kpartment of Homeland Security
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IN WITNESS WHEREOF, the parties have executed this Agreement in the County of Orange,
State of California,
DATED:
AFFR.OVED AS
20
M
FOIL".
Asses ant 0 Attorney
IDATED:
'FDA: 97.042
emergency Management Performance Gmnt
kpanment of Homeland Security
COUNTY OF ORANGE, apolitical
subdivision of the State of California
Sheriff -Coroner
"COUNTY"
APPROVED AS TO FORM:
COUNTY COUNSEL
By
Nicole A. Sims, Deputy
DATED: 7 2010_
120_ SUBGRANTEE:
By __d—, f CIC2".._,
ATTEST:
Page 4 of 4
City Clerk
DATED: 12 2%Z-20 /G
FY 10 EMERGENCY MANAGEMENT PERFORMANCE GRANT
ASSURANCES, CERTIFICATIONS, TERMS, AND CONDITIONS
ASSURANCES
The applicant hereby assures and certifies compliance with A applicable Federal statutes, regulations, policies,
guidelines, and requirements, including OMB Circulars A-87, A-102, A-133; Executive Order 12372
(intergovernmental review of federal programs); and 44 C.F.R. pt.13 (administrative requirements for grants
and cooperative agreements). The applicant also specifically assures and certifies that:
Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial
capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper
planning, management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State,
through any authorized representative, access to and the right to examine all records, books, papers, or
documents related to the award; and will establish a proper accounting system in accordance with
generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or
presents the appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the
awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§ 4728-4763) relating to
prescribed standards for merit systems for programs funded under one of the nineteen statutes or
regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration
(5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of
race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C.
§§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C, § 794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107), which
prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L.
92-2S5), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive
Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as
amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of
the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to
confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42
U.S.C. § 3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of
housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for
Federal assistance is being made; and 0) the requirements of any other nondiscrimination statute(s) which
may apply to the application,
7. Will comply, or has already complied, with the requirements of Titles II and 111 of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide
for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or
federally assisted programs. These requirements apply to all interests in real property acquired for project
purposes regardless of Federal participation in purchases.
S. Will comply with the provisions of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328) which limit the
political activities of employees whose principal employment activities are funded in whole or in part with
Federal funds.
9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§ 276a to 276a7), the
Copeland Act (40 U.S.C. § 276c and 18 U.S.C. §§ 874), and the Contract Work Hours and Safety
Standards Act (40 U.S.C. §§ 327-33.3), regarding labor standards for federally assisted construction
subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (P.L. 93234) which requires recipients in a special flood hazard area to
participate in the program and to purchase flood insurance if the total cost of insurable construction and.
acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a)
institution of environmental quality control measures under the National Environmental Policy Act of
1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO
11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in
accordance with EO 11988; (e)assurance of project consistency with the approved State management
program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f)
conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear
Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); (g) protection of underground sources of drinking
water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of
endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 ct seq.) related to protecting
components or potential components of the national wild and scenic rivers system.
13, Will assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic
properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15, Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et
seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching,
or other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.) which
prohibits the use of lead based paint in construction or rehabilitation of residence structures.
17. WiIl cause to be performed the required financial and compliance audits in accordance with the Single
Audit Act of 1984 or OMB Circular No. A-] 33, Audits of Institutions of Higher Learning and other Non-
profit
Institutions.
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and
policies governing this program.
CERTIFICATIONS
Certification for Contracts Grants Loans and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,
or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-
LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for
all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification
is a material representation of fact upon which reliance was placed when this transaction was made or..
entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Statement for Loan Guarantees and Loan Insurance
The undersigned states, to the best of his or her knowledge and belief, that:
If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this commitment providing for the United States to insure or guarantee
a loan, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions. Submission of this statement is a
prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR, Part 17:
A. The applicant certifies that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a
denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency;
(2) Have not within a three-year period preceding this application been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
or receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of
this certification; and
(4) Have not within a three-year period preceding this application had one or more public transactions
(Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach
an explanation to this application.
3. CERTIFICATIONS REGARDING DRUG -FREE WORKPLACE REOUIREMENTS• This certification
commits the applicant to compliance with the certification requirements under 44 CFR, Part 17 Government -
wide Requirements for Drug -Free Workplace (Grants).
A. The grantee certifies that it will or will continue to provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the
actions that will be taken against employees for violation of such prohibition;
(b) Establishing an ongoing drug -free awareness program to inform employees about—
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the
workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a
copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment
under the grant, the employee will—
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such conviction;
(e) Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph
(d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title, to every grant officer or other
designee on whose grant activity the convicted employee was working, unless the Federal agency has
designated a central point for the receipt of such notices. Notice shall include the identification
number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph
(d)(2), with respect to any employee who is so convicted—
(1) Taking appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or
other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of
paragraphs (a), (b), (c), (d), (e) and (f).
4. SWEATFREE CODE OF CONDUCT:
a. All applicants contracting for the procurement or laundering of apparel, garments or corresponding
accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a
public works contract, declare under penalty of perjury that no apparel, garments or corresponding
accessories, equipment, materials, or supplies furnished to the state pursuant to the subgrant have been
laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured
labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or
with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction,
abusive forms of child labor or exploitation of children in sweatshop labor. The applicant further declares
under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California.
Department of Industrial Relations website located at wwwAinca.coy, and Public Contract Code Section
6108,
b. The applicant agrees to cooperate fully in providing reasonable access to the applicant's records,
documents, agents or employees, or premises if reasonably required by authorized officials of the
contracting agency, the Department of Industrial Relations, or the Department of Justice to determine the
contractor's compliance with the requirements under paragraph (a).
5. DOMESTIC PARTNERS: For subgrants executed or amended after July 1, 2004, the applicant may elect to
offer domestic partner benefits to the applicant's employees in accordance with Public Contract Code section
10295.3. However, the applicant cannot require an employee to cover She costs of providing any benefits
which have otherwise been provided to all employees regardless of marital or domestic partner status.
TERMS AND CONDITIONS
The following laws apply to persons or entities doing business with the State of California.
1. CONFLICT OF INTEREST: Applicant needs to be aware of the following provisions regarding current or
former state employees. If subgrantee has any questions on the status of any person rendering services or
involved with the Agreement, the awarding agency must be contacted immediately for clarification.
Current State Employees (Public Contract Code §10410):
1) No officer or employee shall engage in any employment, activity or enterprise from which the officer or
employee receives compensation or has a financial interest and which is sponsored or funded by any state
agency, unless the employment; activity or enterprise is required as a condition of regular state
employment.
2) No officer or employee shall contract on his or her own behalf as an independent contractor with any state
agency to provide goods or services.
Former State Employees (Public Contract Code §10411):
1) For the two-year period from the date he or she left state employment, no former state officer or employee
may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning,
arrangements or any part of the decision -making process relevant to the contract while employed in any
capacity by any state agency.
2) For the twelve-month period from the date he or she left state employment, no former state officer or
employee may enter into a contract with any state agency if he or she was employed by that state agency
in a policy -making position in the same general subject area as the proposed contract within the 12-month
period prior to his or her leaving state service.
If applicant violates any provisions of above paragraphs, such action by applicant shall render this
Agreement void. (Pub. Contract Code §10420)
Members of boards and cotnmissions are exempt from this section if they do not receive payment other
than payment of each meeting of the board or commission, payment for preparatory time and payment for
per diem. (Pub. Contract Code §10430 (e))
2. LABOR CODE/WORKERS' COMPENSATION: Applicant needs to be aware of the provisions which
require every employer to be insured against liability for Worker's Compensation or to undertake self-
insurance in accordance with the provisions, and applicant affirms to comply with such provisions before
commencing the performance of the work of this Agreement. (Labor Code Section 3700)
3. AMERICANS WITH DISABILITIES ACT: Applicant assures the State that it complies with the Americans
with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all
applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)
4. APPLICANT NAME CHANGE: An amendment is required to change the applicant's name as listed on this
Agreement. Upon receipt of legal documentation of the name change the State will process the amendment.
Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.
5. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a
resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into
an agreement, authorizing execution of the agreement.
6. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the applicant shall not be:
(1) in violation of any order or resolution not subject to review promulgated by the State Air Resources
Board or an air pollution control district;
(2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water
Code for violation of waste discharge requirements or discharge prohibitions; or
(3) finally determined to be in violation of provisions of federal law relating to air or water pollution.
Failure to comply with these requirements may result in suspension of payments under the Agreement or
termination of the Agreement or both and applicant may be ineligible for award of any future State agreements
if the department determines that any of the following has occurred: the applicant has made false certification,
or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)
1, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally
bind the prospective jurisdiction to the assurances and certifications listed above.
Jurisdiction (Printed)
By (Authorized ignature)
Printed Name and Title ofrson Signing
57-EW_ 1e
-Date ExecutedIF
APPROVED AS TO FORM
oFfjoe OF 114E COUNTY COUNSEL
ORANGE, CCUNTY. CALIFO
RNIA
Deputy
Date:
BE IT RESOLVED BY THE
OF THE
Governing Body Resolution
(Governing
(Name
of Authorized Agent)
THAT
M
OR
(Name of Title of Authorized Agent)
(Name of Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the named applicant, a public entity established under
the laws of the State of California, any actions necessary for the purpose of obtaining federal financial
assistance provided by the federal Department of Homeland Security and subgranted through the State of
California.
Passed and approved this
I,
day of
Certification
(Name)
20
duly appointed and
of the
(Governing Body)
do hereby certify that the above is a true and correct copy of a resolution passed and approved by
the _ of the on the
(Governing Body) (Name of Applicant)
day of 120
(Official Position)
(Signature)
CFDA 97.042
Emergency Management Performance Grant
Department of Homeland Security
GY10 Emergency Management Performance Grant
City Application Cover Sheet
Applicant (City): City of Santa Ana
Authorized Agent Information: Contact Information:
Steve R. Snyder Steve R. Snyder
Name of Authorized Agent Name of grant contact person
1439 S. Broadway ssnydernasanta-ana.org
Mailing Address Contact Email Address
Santa Ana, Ca. 92707 (714) 245-8748 _
City, State, Zip Code Contact Phone Number
Maximum EMPG Amount Authorized (from Allocation Sheet) $38,108
Total Amount Requested from Budget Worksheet $38,108
Application Checklist — All items below must be attached to this coversheet
® EMPG Application Form
® Project Goals & Objectives
® Budget Sheet (50150 Match)
® City Council Resolution
® Grant Assurances
Statement of Certification — City Authorized Agent
By signing below, I hereby certlJy that I am the duly appointed Authorized Agent and have the
authority to apply for the FY2010 Homeland Security Grant Program, and the City's
application represents the needs for the Emergency Management Performance Grant.
A24` Steve R. Snyder
Signature of Authgr ed Agent Printed Name
Captain/Emergency Manager
Title
11/08/10
Date
CFDA 97.042
Emergency Management Performance Grant
Department of Homeland Security
Emergency Management Performance Grant Application Form
For the Period July 1, 2010 through June 30, 2011
Federal Fiscal Year 2010
It is hereby agreed that the City of Santa Ana
shall meet the following requirements to receive an Emergency
Performance Grant for the Federal Fiscal Year 2010:
To receive 100% of your city's allocated funds you must complete all of the items below.
Completion of individual items below qualifies the city to 33.3% grant funding.
1. A city representative will attend at least half of the OCEMO meetings conducted
during the grant performance period.
2. A city representative will participate in one of the OCEMO subcommittees as
chair, co-chair or active member.
3. The city will either participate in the:
a. Operational Area (OA) operations- or discussion -based exercise;
Or
b. OA Emergency Operations Center (EOC) activation during the award
performance period by:
❑ Activating their City EOC; or
® Providing staff to support the OA EOC; or
❑ Providing staff to another City's EOC.
Note: The City will receive a per capita allocation of the total funds available to cities,
dependent upon the number of cities that are participating in the EMPG funding
program. The city will complete the Orange County Operational Area EMPG Activities
Certification Form which must be attested to by the City Manager or designee.
City Manager Signature:�J
Date:
CFDA 97.042
Emergency Management Performance Grant
Department of Homeland Security
2010 EMPG Project Goals & Objectives
Applicant Name: City of Santa Ana
Operational Area Goals:
Overview: The Orange County Operational Area mission is to support comprehensive
emergency management and to encourage the improvement of mitigation, preparedness,
response and recovery capabilities for all hazards. Funds provided under the Emergency
Management Performance Grant will be used to support activities that contribute to Orange
County's capability to prepare for, mitigation against, response to, and recover from emergencies
and disasters, whether natural or man-made.
GOAL/
Goal 1.
Objective 1.3
Strengthen our
ability to
identify and
counter
emerging
threats.
Goal 2.
Objective 2.1:
Enhance state
and regional
operational
capabilities
and readiness
ACTIVITY
Enact policies and build programs
that support our statewide ability to
develop and deploy strategies and
technologies aimed at the prevention
of and protection from emerging
threats, to include the ability to
detect, and ultimately counter,
chemical, biological, radiological,
nuclear and explosive (CBRNE)
devices. Engage in activities that
include the development of plans,
evaluation of mass -gathering
facilities, exercises, assessment of
critical infrastructure and allocation
of funds based on risk.
Enhance the capabilities of the OA
through planning, training and
exercises to develop/enhance OA
jurisdictions and EOC responders.
Continue to improve the Emergency
Management, Law Enforcement,
Fire and Rescue and Public Works
mutual aid systems through
workshops, revised guidelines and
plans, and support of key partner
agencies.
TASK(S) TO BE COMPLETED
Orange County
be revising the Weapons of Mass
Destructions (WMD)/CBRNE plan. Tasks
will include planning meetings,
collaboration with all Operational Area —
partners, development of plan attachments
and job actions sheets. Notification
protocols and guidelines to activate other
supporting documents including the OA
Strategic National Stockpile plan, Disease
Outbreak Plan and Chempack will be
developed.
The Orange County OA also is working on
development of a BioWatch Emergency
Operations Plan for the Federally
administered BioWatch Program. Tasks
include identification of mass gathering
facilities, prophylaxis procedures and
notification protocols.
Review and update emergency plans,
mutual aid guidance.
Update and attend existing training that is
provided to the Operational Area.
Develop and participate in the Operational
Area Exercise.
CFDA 97.042
Emergency Management Perfonnance Grant
Department of Homeland Security
GOAL/
ACTIVITY
TASK(S) TO BE COMPLETED
OBJECTIVE
Goal 2.
Improve capabilities through the full
Develop and revise all hazard plans and
Objective 2.2:
implementation of the National
procedures to be NIMS compliant.
Strengthen
Incident Management System
Integrate the NRF into these plans and
planning for
(NIMS), the National Response
procedures. Attend and participate in
both
Framework (NRF), and the use of
hazard specific working committees and
intentional and
emergency technologies. In
NIMS Sub Committee.
natural
coordination with the Operational
disasters.
Area EOP, develop supporting plans
to address all -hazards prevention and
preparedness, while providing the
necessary support for conducting an
OA exercise.
Goal 2.
Continue to promote professional
Host and attend training for Emergency
Objective 2.6:
growth through professional training
Management staff, encourage professional
Expand
for emergency management and
development through FEMA Independent
statewide
homeland security disciplines. This _
Study programs, CSTI training and CESA
training and
will include working with the local
educational programs.
exercises
and state training partners and other
across all
professional organizations to
Provide training to County and Operational
mission areas,
develop/enhance emergency
Area members in SEMS/NIMS and EOC
while
management courses. Ensure
specific positions.
enhancing
emergency management related
professional
training available to staff.
Provide professional growth opportunities
training for
to the Operational Area through the Orange
emergency
County Emergency Management
management
Organization at the monthly meetings
and homeland
focusing on specific training topics.
security
disciplines.
Develop and participate in the Operational
Area Exercise.
Goal 3.
Enhance the OA's ability to mitigate
Initiate the development of an OA
Objective 3.1:
the effects associated with all hazard
Recovery plan, with participation of the
Institutionalize
events through the planning of
members of the Orange County Emergency
Recovery
recovery efforts in advance of any
Management Organization.
Planning
disaster. This will have a direct
impact on the OA and its member's
ability to recover quickly and to
resume normal business functions.
CFDA 97.042
Emergency Management Performance Grant
Department of homeland Security
GOAL/
ACTIVITY
TASK(S) TO BE COMPLETED
OBJECTIVE
Goal 3.
Increase Orange County OA
Provide SEMS/NIMS training and EOC
Objective 3.3:
readiness by enhancing EOCs and
section training to the Operational Area.
Provide
personnel. Relevant activities
guidance and
include training and developing OA
Provide on -going training to the
support for
exercises to enable participants to
Operational Area for WebEOC, the
enhancing
assess the functions of their EOCs
software used for incident management and
primary and
and ensuring all emergency facilities
revise the user handbook.
alternate EOC -
and personnel are appropriately
to increase
functional.
Develop and participate in the Operational
regional
Area Exercise.
readiness.
Goal 4
In collaboration with our state and
Support the State in its efforts in identifying
Objective 4.1
local partners, identify processes to
improvements to the application, approval
Streamline
improve the application and approval
process for grant programs, through the
grant
process for homeland security and
Orange County Urban Area Working
application
emergency management grant
Group, the Orange County Emergency
and approval
programs. Educate policy makers on
Management Organization, the State's
processes.
unduly burdensome federal
Mutual Aid Regional Advisory Committee
requirements and the benefits of
forum and by emergency management
providing more flexibility to our
professional organizations, such as
state and local partners. Reduce,
California Emergency Services Association.
wherever possible, growth of overly
bureaucratic requirements that do not
enhance operational effectiveness.
Goal 4
Provide technical assistance and
Continue the enhancement of the WebEOC
Objective 4.2
resources such as the establishment
incident management software system,
Provide
of programs, creations of networks
through technical support and development
technical
and the development of plans and
to the OA.
assistance and
strategies.
Continue support of the
resources to
PrepareOC/RespondOC website portal,
customers.
which is utilized for information sharing.
The Operational Area collaborates with the
Orange County Emergency Management
Organization subcommittee on
development of plans and strategies
pertaining to all hazards.
CFDA 97.042
Emergency Management Performance Grant
Department of Homeland Security
GOAL/
OBJECTIVE
Goal 5
Objective 5.2
Increase
organizational
opportunities.
for learning
and
professional
growth.
Objective 5.3
Coordinate
and align
California's
emergency
management
planning
efforts to
achieve overall
consistency.
ACTIVITY
Increase organizational
for professional growth and
development by providing training,
information sharing, continuous
professional education, and
performance evaluations.
Enhance operational efficiency
through effective planning and
management of key initiatives, assets
and resources. Achieve consistency
by producing and maintaining
mandated reports, assisting other
agencies and organizations in
emergency management planning
efforts, and following standard
document -control procedures.
Agency efforts to this end include
developing consistent project
management, enhancing emergency
management programs, coordinating
services and resources with local and
federal government agencies, and
effectively managing reference and
resource plans and materials.
Goal 5 Develop networks for soliciting and
Objective 5.4 sharing best practices by including
Develop accurate and timely compilation of
networks for after -action issues and effective
identifying and
Icorrective-action reports. Provide
sharing lessons
staff with procedures to effectively
learned and
perform job responsibilities.
best practices.
Implement after action report
recommendations, lessons learned,
TASK(S) TO BE COMPLETED
Host and attend training for Emergency
Management staff, encourage professional
development through FEMA Independent
Study programs, CSTI training and CESA
educational programs.
Continue to provide specific topic training
opportunities at the monthly Orange County
Emergency Management Organization
meetings.
Maintain and improve the Operational Area
website portal. Tasks include publishing
and information sharing of updated state
and federal guidelines.
Posting of all Emergency Management
meetings including the Orange County
Emergency Management Organization, the
Orange County Operational Area Executive
Board, and all sub -committee within these
identified entities.
Posting and discussion opportunities for
plans, strategies and after action/corrective
action reports.
Host After Action and Corrective Action
planning conferences after each exercise,
emergency incident and/or CA EOC
activation, this will establish best practices,
as well as, lessons learned to develop
strategies for improvement to the
operational effectiveness of the Orange
County Emergency Response Organization.
Develop a written After Action document
and oversight committee I after each conference and assist OA
recommendations. Utilize the lessons I members with the same.
learned from previous exercises,
emergencies, disasters, and oversight
reports to develop strategies to
improve operational effectiveness.
CFDA 97.042
Emergency Management Performance Grant
Department of Homeland Security
This year's additional funding will be spent on the following activity(ies):
GOAL/
OBJECTIVE
ACTIVITY
TASK(S) TO BE COMPLETED
Goal 3.
Strengthen the OA's mutual-
Review and revise the Orange County
Objective 3.2:
assistance agreements. Work with
Operational Area Mutual Aid Agreement
Strengthen
various partners to develop/revise
with participation from the Orange County
statewide,
systems and agreements. Continue
Emergency Management Organization.
national and
the use of after action/corrective
international
action reporting in order to share
Develop and implement the Orange County
mutual aid
information and best practices to
Collaborative Organizations Active in
compacts.
further facilitate the development of
Disasters to strengthen the collaboration
mutual -assistance relationships and
with non -government agencies and the
agreements.
private sector.
CFDA 97.042
Emergency Management Performance Grant
Department of Homeland Security
Applicant Goals:
Proiect #1
Goal
Enhance local and regional operational capabilities and readiness.
Objectives
Enhance the capabilities of EOC personnel through planning, training and exercises to
develop/ensure staff is well trained for emergency operations
Description:
Utilize lessons learned from previous exercises, emergencies, disasters and oversight
report to develop strategies to improve operational effectiveness.
Performance Measures:
Review and update emergency plans. Update and attend existing training that is
provided by the City and regionally. Develop, conduct and participate in the local and
the Operational Area exercises.
Project #2
Goal
Improve planning capabilities through the full implementation of the National Incident
Management System (NIMS), National Response Framework (NRF), and the use of
emergency technologies.
Objectives
Strengthen planning for intentional and natural disasters.
Description:
Develop and revise all hazard plans and procedures to be NIMS compliant. Integrate
the NRF into these plans and procedures.
Performance Measures:
Attend and participate in hazard specific working committees and NIMS Sub -committee.
Proiect #3
Goal
Continue to promote professional growth through professional training for emergency
management and homeland security disciplines.
Objectives
Continue working with local and state training partners and other professional
organizations to develop/enhance emergency management courses. Ensure
emergency management training available to staff.
CFDA 97.042
Emergency Management Performance Grant
Department of Homeland Security
Description:
Attend training for Emergency Management staff, encourage professional development
through FEMA Independent Study programs, CSTI training and CESA educational
programs. Provide training and professional growth opportunities to EOC personnel.
Performance Measures:
Develop, conduct and participate in local and the Operational Area exercises.
Project #4
Goal
Provide guidance and support for enhancing primary and alternate EOC to increase
operational readiness.
Objectives
Increase jurisdiction readiness by enhancing EOC and personnel. Develop staffing
plans as necessary for appropriate resources during major events and potential
incidents. Relevant activities include training and exercises to enable staff participants to
access functions of the EOC and ensuring all emergency facilities and personnel are
appropriately functional.
Description:
Provide SEMS/NIMS training and EOC section training to emergency personnel.
Provide on -going WebEOC training. Finalize implementation of an EOC Team to
facilitate efficient deployment of staff during emergencies and disasters.
Performance Measures:
Attend and participate in Orange County Emergency Management Organization
(OCEMO) and the Sub -Committees. Attend WebEOC training as appropriate.
Proiect #5
Goal
Continue enhancing communications, capabilities and promote technical resources in
Emergency Management.
Objectives
Continue to integrate technical capabilities in all elements of Emergency Management
and enhance Internet/intranet and communications systems to support core technology
functions.
Description:
Promote coordination and collaboration with internal and external technical experts.
Performance Measures:
Participate in the Communications Subcommittee to assist with the expansion of the
City's communication system and participate in the WebEOC User Group to develop
user training and enhance the system for the end user and attend WebEOC training as
appropriate.
CFDA 97.042
Emergency Management Performance Grant
Department of Homeland Security
Emergency Management Performance Grant Budget Sheet
For the Period July 1, 2010 through June 30, 2011
Federal Fiscal Year 2010
Eligible cost categories are as follows:.
Personal Services
his includes salary, overtime, compensating time off and associated
fringe benefits.
Recipients must follow their own established travel policy. If they
Travel
have no established policy, they must follow the state's travel
policy.
This is defined as property having a useful life of more than one yeal
Equipment
and an acquisition cost of $5,000 or more per unit. Equipment must
e on the Authorized Equipment List (AEL) found on the Responder
Knowledge Base (RKB) website (www.rkb.us).
Operating expenses
his includes all items not defined as equipment such as printing,
postage, communications, data processing, etc.
Contractors/consultants
rhis includes funds allocated for contractual agreements.
CATEGORY
CiWs Budgeted Total Cost
Budgeted EMPG Funds
to be Requested
(not to exceed 50% of the Cit 's total
Personel Sevices
$ 76,216
$ 38,108
BUDGET TOTALS
$ 76,216
$ $38,108
CFDA 97.042
Emergency Management Performance Grant
Department of Homeland Security