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HomeMy WebLinkAboutVALLEY OAK SYSTEMS (AON)INSURANCE ON FILL WORKMAY PROCEED UNTIL INSURANCE EXPIRES to -p l _-2(9_4 COt1NC [ A-2009-7 59-02 CLERK OF THIRD AMENDMENT TO \ ` DATE: r.{ii1 SOFTWARE LICENSE, MAINTENANCE AND SUPPORT AGREEMENT THIS THIRD AMENDMENT, made and entered into this 27t" day of September, 2011, by and between, AON .eSOLUTIONS, INC., ("AON") and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("City"), collectively referred to herein as "the Parties". RECITALS A. The Parties entered into that certain agreement entitled "SOFTWARE MAINTENANCE AND SUPPORT AGREEMENT" (A-2007-049), dated February �\� a 20, 2007, (hereinafter "said Agreement"), for maintenance and support services for the AON workers' compensation and liability claims software utilized by the City's Personnel Agency, Risk Management Division. B. By Amendment dated September 8, 2009, and September 7, 2010, the parties extended the terms of said Agreement. C. The Parties now desire to again extend the term of said Agreement to provide maintenance and support for both the workers compensation and liability claims software, and the Medicare/Medicaid reporting software for a one-year period. WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter contained and made, and subject to all of the terms and conditions of said Agreement as hereby amended, the parties hereto do hereby agree as follows: 1. Section 3.a, TERM AND TERMINATION, shall be amended to extend the term for an additional one-year period, through September 30, 2012. The term may be extended for up to three additional one-year periods, at the option of the City. 2. Section 4, FEES AND CHARGES, shall be deleted in its entirety and replaced with the following: "a. The fee for the iVOS maintenance and support services provided for herein shall not exceed $33,001.06, during the one year period from October 1, 2011 through September 30, 2012. It is hereby agreed that the renewal rate for this Maintenance Agreement shall either be the same as the current year's rate or at an increase not to exceed the Consumer Price Index (CPI) Los Angeles — Riverside - Orange County area. b. Annual maintenance and support for the CMS Module shall not exceed $6,201.56 during the 2011-12 Agreement term. It is hereby agreed that the renewal rate for a �, maintenance of the CMS module shall either be the same as the current year's rate or at an increase not to exceed the Consumer Price Index (CPI) Los Angeles- Riverside — Orange County area. c. Consulting services, including consulting, custom setup and configuration and installation of new upgrades or updates, shall be billed on a time and materials basis at an hourly rate as set forth in Exhibit 13-1, attached hereto and incorporated by this reference. d. Total fees and charges for all services provided pursuant to this Agreement shall not exceed $45,000.00, during the one-year extension of said Agreement, from October 1, 2011 through September 30, 2012. If the City exercises its option to renew, total fees and charges during the additional one-year extensions shall not exceed $45,000.00, as set forth in Exhibit B-1." 3. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to said Agreement the date and year first above written. ATTEST: MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: JOSEPH STRAKA Interim City Attorney By: , La ra Sheedy Assistant City Attorney CITY OF SANTA ANA 6L�, - PAUL M. WALTERS Interim City Manager AON eSOLUTIONS, INC. Exhibit B-1 Renewal Information for The City of Santa Ana This letter is to provide documentation for The City of Santa Ana's 1VOS and CMS Module Renewal. Fee Schedule 1. The anticipated cost per year for annual IVOS maintenance fees to include annual CPI index increases not to exceed 5%. Current Maintenance Amount: $28,507.55 (5% annual increase) payable 9/30 each year. Year 1: $29,932.93 (10/01109 - 9/30/10) Year 2: $31,429.58 (10/01/10 - 9/30/11) Year 3: $33,001.06 (10/01/11 - 9/30/12) Year 4: $34,651.11 (10/01 /12 - 9/30/13) Year 5: $36,383.67 (10/01/13 - 9/30/14) 2. The anticipated cost per year for the annual CMS module maintenance fees, again, if they are tied to an inflation index, so state, with the amount anticipated each year, not to exceed 5%. Current Maintenance Amount: $5,625.00 (Year 1) (5% annual increase) payable 9/30 each year. Year 1: $5,625.00 (10/01/09 - 9/30110) Year 2: $5,906.25 (10/01/10 - 9/30/11) Year 3: $6,201.56 (10/01/11 - 9/30/12) Year 4: $6,511.64 (10/01/12 - 9/30/13) Year 5: $6,837.22 (10/01/13 - 9/30/14) 3. The hourly going rate, over the next 5 years, for the cost for consulting, custom setup, installation of new upgrades or updates. Normal upgrades and updates are included in the Support and Maintenance fees Implementation Services/Project Management time - $200.00/hour Data Conversion - $150.00/hour Custom Development - $250.00/hour Training - $200.00/hour Strategic Client Consulting - Dependent upon length of engagement 4. Total fees and charges for all services provided pursuant to this agreement shall not exceed $45,000 annually. Total Annual Support and Maintenance Year 1: $35,557.93 (10/01/09 - 9/30/10) Year 2: $37,335.83 (10/01/10 - 9/30/11) Year 3: $39,202.62 (10/01/11 - 9/30/12) Year 4: $41,162.75 (10/01 /12 - 9/30/13) Year 5: $43,220.89 (10/01/13 - 9/30/14) ACOR I . � CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 0I26/20, THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, tine policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not center rights to the certificate holder in lieu of such endorselnent(s). PRODUCER ACT Risk Services Central, Inc. Chicago IL Office CONTACT NAME: NE INC.No.E%t): (866) 283-7122 FA)( N.(847) 9S3-5390 200 East Randolph Chicago IL 60601 USA EMAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC C INSURED INSURER A: Lexington Insurance Company 19437 Aon corporation (see subsidiary Information Below) 200 E. Randolph Chicago IL 60601 USA INSURER B: INSURER C: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 570044212942 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSR me POLICY NUMBER MMIDDIYYYV MMIDDIYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE cOMMERc1AL GENERAL LIABILITY DAMAGE TO RE E PREMISES Ea occunence CLAIM&MADE ❑OCCUR MED ESP (Any one person) PERSONAL & ADV INJURY GENERALAGGREGATE GEN'L AGGREGATE LIMIT APPLIES PER', PRODUCTS - COMPIOP AGO POLICY 1-1 LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident BODILY INJURY I Per person) ANY AUTO ALL OWNED HE TILED ADroB NON -OWNED HIRED AUTOS NON -OWNED AUTOS APPROVED \� S TO �'l�I2IVS. BODILY INJURY(Per accident) PROPERTY DAMAGE (Per accident) UMBRELLA LIAB OCCUR (�Q�, EACH OCCURRENCE EXCESS LIAB H CLAIMS -MADE Laura Stilt Weedy AGGREGATE OED RETENTION AqSimant CiY Attorn .}I WORKERS GOMPENSATIGN AND EMPLOYERS' LIABILITY YIN WC TORV LIMITS ER L. E.EACH ACCIDENT ANY PROPRIETORI PARTNER I EXECUTIVE OFFICERIMEMSER EXCLUDED? ❑ NIA E.L. DISEASE.EA EMPLOYEE (Mandatary In NH) It yes, .sorb. under E,L. DISEASE -POLICY LIMIT DESCRIPTION OF OPERATIONS below A E&O-ProfLiabPri 015896134 03/O1/2011 03/01/2015 Each Claim $1,000,000 Errors & omissions Aggregate $1,000,000 SIR applies per policy terns & condi ions DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Adach ACORD 10H Additional Remarks Schedule, If more space is required) RE: Ann eSOlutions Inc., 3350 Riverwood Parkway, Suite 80, Floor Sth, Atlanta, CA 30339. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Santa Ana AUTHORIZED REPRESENTATIVE 20 Civic Center Plaza, M-30 Santa Ana CA 92701 USA ©1988.2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD (Tame and logo are registered marks of ACORD `a w .c a V 0 ME ` o® CERTIFICATE OF LIABILITY INSURANCE OM5@o7YYY) ATE(U THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) Must be endorsed. If SUBROGATION IS WAIVED, subject to the terns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER AOn Risk services Central, Inc. Chicago IL Office CONTACT PHONE (g66) 283-A22 FAX (847) 983-5390 INC. No.ExO: AIC. No.: 200 East Randolph Chicago IL 60601 USA EMAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC if INSURED INSURER A: American Casualty Co. Of Reading PA 20427 AGO Corporation _ (see SubsidiarInformation Below) y INSURER B: Transportation insurance Co. 20494 INSURER C: 200 E. Randolph Chicago IL 60601 USA INSURER D: INSURER E: INSURER F: ' COVERAGES CERTIFICATE NUMBER: 570044212943 RFVIRION NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSK LTR TYPE OF INSURANCE INSR MID POLICYNUMBER MMIDDIYYYY MMIDOIYVYYMMECEXP(Anyonaperson) LIMITS GENERAL LIABILITY URRENCE COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑ OCCUR D Ee occurrence Any ono person) 8 ADV INJURYAGGREGATEGEN'LAGGREGATELIMIT APPLIES PER: - COMPIOP AGGPOLICY PR� LOC AUTOMOBILE LIABILITY A �A411Y) OVED AS r SINGLE LIMIT!?A l: killV l BODILY INJURY ( Per person) ANY AUTO ALL OWNED SCHEDULED AUTOSAUTOS HIRED AUTOS NON -OWNED AUTOS a.. -- JLILu -- —^ Stittt hCCdY "r , Ir BODILY INJURY (Per accident) ;PROPERTY DAMAGE Per acciden0 UMBRELLA LIAR OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS -MADE AGGREGATE DED RETENTION B A A COMENSA ION AND WORKEEMPLORSYIN ANY PROPRIETOR OFFICERIMEMSEERIEXCLUDE%PARTNER I EXECUTIVE NIA WC4014104449 WC4014104547 WG4014104497 06 01/201106/01/2012 06/01/2011 06/01/201106/01/2012 06/01/2012 X TORY LIMBS OTH- E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE -EA EMPLOYEE $1,000,000 IMendencr iin NH under E, L. DISEASE -POLICY LIMIT 1 $1,000,000 DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is raqulred) RE: ADD esolutions Inc., 3350 RiVerwood Parkway, Suite 80, Floor 5th, Atlanta, CA 30339. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Santa Ana AUTHORIZED REPRESENTATIVE 20 CTVic Center Plaza, M-30 Santa Ana CA 92701 USA �� (�I.V. i/L�YC e./esGvaiTl'd �iztlri4 ✓ �aa ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD L O Z O N u C U