HomeMy WebLinkAboutORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) (C-6-1427)2
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INSURANCE: NOT REQUIRED
WORK MAY PROCEED
CLERK OF COUNCIL
PDX
COOPERATIVE AGREEMENT NO. C-6-1427
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
CITY OF SANTA ANA
FOR
THE ARTERIAL PAVEMENT MANAGEMENT PROGRAM
A-2016-265
FAIRVIEW STREET PAVEMENT MAINTENANCE FROM SEGERSTROM AVENUE TO NORTH
CITY LIMIT PROJECT
THIS COOPERATIVE AGREEMENT is effective this day of
2016, by and between the Orange County Transportation Authority, 600 South Main Street, P.O. Box
14184, Orange, California 92863-1584, a public corporation of the State of California (hereinafter referred
to as "AUTHORITY"), and City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701, a
municipal corporation duly organized and existing under the constitution and laws of the State of
California (hereinafter referred to as "CITY") each individually referred to as "PARTY" and collectively
referred to as "PARTIES".
RECITALS:
WHEREAS, AUTHORITY and CITY desire to enter into a Cooperative Agreement to define the
roles and responsibilities related to funding between AUTHORITY and CITY for construction of Fairview
Street Pavement Maintenance from Segerstrom Avenue to North City Limit project as defined in the
scope of work provided in the Arterial Pavement Management Program 2014 Call for Projects, herein
incorporated by reference; (hereinafter referred to as "PROJECT"); and
WHEREAS, the Arterial Pavement Management Program is funded with Surface Transportation
Block Grant Program (hereinafter referred to as "STBG") funds; and
WHEREAS, the STBG program is authorized under the federal Fixing America's Surface Transportation
(FAST) Act; and
Page 1 of 11
COOPERATIVE AGREEMENT NO. C-6-1427
1 WHEREAS, CITY is an eligible sub -recipient of federal funding under the STBG program and
2 PROJECT is eligible for STBG funding contingent on California Department of Transportation (hereinafter
3 referred to as "Caltrans") and the Federal Highway Administration (hereinafter referred to as FHWA)
4 approval; and
5 WHEREAS, on January 12, 2015, AUTHORITY's Board of Directors, approved projects for the
6 Arterial Pavement Management Program 2014 Call for Projects and the PROJECT was on the standby
7 list; and
8 WHEREAS, on June 13, 2016, AUTHORITY's Board of Directors, approved funding of up to Five
9 Hundred Thousand dollars ($500,000) in STBG funds for the PROJECT; and
10 WHEREAS, AUTHORITY will provide Five Hundred Thousand Dollars ($500,000) in STBG funds
11 to be matched with One Million Two Hundred Fifty Thousand Dollars ($1,250,000) in CITY funds for the
12 construction phase of PROJECT; and
13 WHEREAS, CITY and AUTHORITY agree that the total funding for construction management
14 and construction of PROJECT shall be One Million Seven Hundred Fifty Thousand Dollars ($1,750,000)
15 in accordance with Exhibit A titled "Arterial Pavement Management Program Funding Plan", which is
16 attached herein and incorporated by reference; and
17 WHEREAS, AUTHORITY and CITY agree that STBG funding for PROJECT is contingent upon
18 funding being available through FAST Act and PROJECT maintaining its eligibility for this funding; and
19 WHEREAS, AUTHORITY and CITY agree that Caltrans and FHWA authorization is required
20 following AUTHORITY's amendment to the Federal Transportation Improvement Program (hereinafter
21 referred to as "FTIP"), and in orderto proceed or commence (only one phase) PROJECT for performance
22 under this Cooperative Agreement; and
23 WHEREAS, AUTHORITY is responsible for programming the funds to specific projects within
24 Orange County; and Caltrans administers the STBG program on behalf of the FHWA and is responsible
25 for acquiring federal approvals for PROJECT on behalf of CITY, determining federal eligibility, compliance
26 with federal requirements, and reimbursement for project activities; and
Page 2 of 11
COOPERATIVE AGREEMENT NO. C-6-1427
1 WHEREAS, CITY agrees to act as lead agency for construction engineering, construction
2 management and construction of PROJECT; and
3 WHEREAS, this Cooperative Agreement defines the specific terms and conditions and funding
4 responsibilities between AUTHORITY and CITY for completion of PROJECT; and
5 WHEREAS, CITY's Council authorized the CITY to enter into a Cooperative Agreement on
6 Zv*"day of 9ef ewoloer 2016.
7 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as follows:
8 ARTICLE 1. COMPLETE AGREEMENT
9 A. This Cooperative Agreement, including any attachments incorporated herein and made
10 applicable by reference, constitutes the complete and exclusive statement of the term(s) and
11 condition(s) of this Cooperative Agreement between AUTHORITY and CITY and it supersedes all prior
12 representations, understandings, and communications. The invalidity in whole or in part of any term
13 or condition of this Cooperative Agreement shall not affect the validity of other term(s) or condition(s)
14 of this Cooperative Agreement. The above referenced Recitals are true and correct and are
15 incorporated by reference herein.
16 B. AUTHORITY's failure to insist on any instance(s) of CITY's performance of any term(s)
17 or condition(s) of this Cooperative Agreement shall not be construed as a waiver or relinquishment of
18 AUTHORITY's right to such performance or to future performance of such term(s) or condition(s), and
19 CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of
20 this Cooperative Agreement shall not be binding upon AUTHORITY except when specifically
21 confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment
22 to this Cooperative Agreement and issued in accordance with the provisions of this Cooperative
23 Agreement.
24 C. CITY's failure to insist on any instance(s) of AUTHORITY's performance of any term(s)
25 or condition(s) of this Cooperative Agreement shall not be construed as a waiver or relinquishment of
26 CITY's right to such performance or to future performance of such term(s) or condition(s), and
Page 3 of 11
COOPERATIVE AGREEMENT NO. C-6-1427
1 AUTHORITY's obligation in respect thereto shall continue in full force and effect. Changes to any
2 portion of this Cooperative Agreement shall not be binding upon CITY except when specifically
3 confirmed in writing by an authorized representative of CITY by way of a written amendment to this
4 Cooperative Agreement and issued in accordance with the provisions of this Cooperative Agreement.
5 ARTICLE 2. SCOPE OF AGREEMENT
6 This Cooperative Agreement specifies the roles and responsibilities of the PARTIES as they
7 pertain to the subjects and projects addressed herein. Both AUTHORITY and CITY agree that each will
8 cooperate and coordinate with the other in all activities covered by this Cooperative Agreement and any
9 other supplemental agreements that may be required to facilitate purposes thereof.
10 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
11 AUTHORITY agrees to the following responsibilities for PROJECT:
12 A. AUTHORITY shall formally request on behalf of CITY that the Southern California
13 Association of Governments (hereinafter referred to as "SCAG") amend the FTIP to program up to Five
14 Hundred Thousand Dollars ($500,000) in STBG funds in accordance with the funding plan outlined in
15 Exhibit A, whereby AUTHORITY's performance under this Cooperative Agreement is contingent upon
16 SCAG, Caltrans and FHWA approval.
17 B. AUTHORITY shall provide assistance to CITY in securing the STBG funds.
18 C. AUTHORITY shall not be obligated to program any amount beyond what has been
19 identified in this Cooperative Agreement and what is ultimately approved for PROJECT by Caltrans and
20 FHWA.
21 D. AUTHORITY shall process any required FTIP amendments.
22 E. AUTHORITY shall review and approve CITY's request for obligation of STBG funds prior
23 to submittal to Caltrans District 12.
24 F. AUTHORITY shall cancel PROJECT if CITY has not submitted request for authorization
25 to proceed (hereinafter referred to as "E-76 Request") or has not advanced PROJECT to ready -to -list
26 stage as determined by Caltrans guidelines by February 1 of the fiscal year identified in Exhibit A as
Page 4 of 'I1
COOPERATIVE AGREEMENT NO. C-6-1427
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required in Article 4, paragraph E.
G. AUTHORITY reserves the right to change the fund sources programmed to the
PROJECT.
ARTICLE 4. RESPONSIBILITIES OF CITY
CITY agrees to the following responsibilities for PROJECT:
A. CITY will act as the lead agency for the engineering, construction and construction
management of PROJECT.
B. CITY will comply with all local, state, and federal project delivery requirements including
but not limited to Disadvantaged Business Enterprise, Americans with Disabilities Act, and Buy America
provisions.
C. CITY will submit National Environmental Policy Act and the California Environmental
Quality Act environmental documentation to Caltrans for approval by November 1st of the programming
fiscal year as provided in the project schedule in Exhibit A.
D. CITY is responsible for preparing and submitting to AUTHORITY an Engineer's Estimate
of PROJECT cost ninety (90) days prior to E-76 Request, and no later than November 18t of the fiscal
year identified in Exhibit A.
E. CITY is responsible for preparing and submitting all necessary Caltrans-required
documentation including an E-76 Request. CITY agrees to submit an E-76 Request to Caltrans District
12 by February 1 st of the fiscal year identified in Exhibit A.
F. CITY acknowledges that if the E-76 Request is not submitted to Caltrans with a copy to
AUTHORITY by February 1 It, or CITY has not advanced PROJECT to ready -to -list stage as determined
through Caltrans guidelines by this date, the proposed funding shall be cancelled by AUTHORITY.
G. CITY acknowledges that they will not advertise for construction until the E-76 request is
approved by FHWA.
H. CITY agrees that AUTHORITY will provide up to Five Hundred Thousand Dollars
($500,000) to support a maximum reimbursement ratio of 28.6 percent for the construction phase in
Page 5 of 11
COOPERATIVE AGREEMENT NO. C-6-1427
1 STBG funds, contingent on availability of STBG funding and state and federal approvals.
2 I. CITY shall provide a minimum of 71.4 percent of the PROJECT costs in CITY funds as
3 the required local match consistent with Exhibit A. Any savings recognized in the PROJECT will be
4 credited or reimbursed proportionally to the amount contributed to the PROJECT by each fund type.
5 J. CITY will invoice Caltrans at minimum once every six months.
6 K. CITY agrees that any cost overruns shall be the responsibility of CITY.
7 L. If CITY receives local, state, or federal funds from a non -AUTHORITY source, CITY will
8 not invoice Caltrans for the amount received from the other non -AUTHORITY source(s).
9 M. CITY will notify AUTHORITY regarding any non -AUTHORITY revenues received for the
10 PROJECT and AUTHORITY funds may not pay for expenses already supported through these non-
11 AUTHORITY revenues.
12 N. CITY will submit semi-annual status reports included in this Cooperative Agreement as
13 Exhibit B titled "Arterial Pavement Management Program Semi -Annual Report Form" for PROJECT to
14 AUTHORITY due on March 111 for the prior six (6) month period and due on September 1st for the prior
15 six (6) month period.
16 O. CITY will submit a final report to AUTHORITY within six (6) months of Caltrans payment
17 of final progress invoice for PROJECT in accordance with Exhibit C titled "Arterial Pavement Management
18 Program Final Project Report Form."
19 P. CITY is responsible for completing PROJECT in accordance with the Areterial Pavement
20 Management Program Funding Plan (Exhibit A), and to abide by all STBG programming guidelines, and
21 any and all other federal, state, and Caltrans requirements.
22 Q. CITY agrees that the AUTHORITY, prior to federal notice to proceed, may change the
23 fund source for funds provided through this agreement.
24 ARTICLE 5. DELEGATED AUTHORITY
25 The actions required to be taken by CITY in the implementation of this Cooperative Agreement
26 are delegated to its Public Works Director, or designee, and the actions required to be taken by
Page 6 of 11
COOPERATIVE AGREEMENT NO. C-6-1427
1 AUTHORITY in the implementation of this Cooperative Agreement are delegated to AUTHORITY's Chief
2 Executive Officer or designee.
3 ARTICLE 6. AUDIT AND INSPECTION
4 AUTHORITY and CITY shall maintain a complete set of records in accordance with generally
5 accepted accounting principles. Upon reasonable notice, CITY shall permit the authorized
6 representatives of the AUTHORITY to inspect and audit all work, materials, payroll, books, accounts, and
7 other data and records of CITY for a period of four (4) years after final payment, or until any on -going
8 audit is completed. For purposes of audit, the date of completion of this Cooperative Agreement shall be
9 the date of CITY's payment of AUTHORITY's final billing (so noted on the invoice) under this Cooperative
10 Agreement. AUTHORITY shall have the right to reproduce any such books, records, and accounts. The
11 above provision with respect to audits shall extend to and/or be included in contracts with CITY's
12 contractor.
13 ARTICLE 7. INDEMNIFICATION
14 A. CITY shall indemnify, defend, protect, and hold harmless AUTHORITY, its officers,
15 directors, employees, and agents, from and against any and all liabilities, actions, suits, claims, demands,
16 losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties,
17 expenses including legal costs and attorney fees (collectively "Claims"), including but not limited to Claims
18 arising from injuries to or death of persons (CITY's employees included), for damage to property, including
19 property owned by AUTHORITY, or from any violation of any federal, state, or local law or ordinance,
20 alleged to be caused by the negligent acts, omissions or willful misconduct of CITY, its officers, directors,
21 employees or agents in connection with or arising out of the performance of this Cooperative Agreement.
22 B. AUTHORITY shall indemnify, defend, protect, and hold harmless CITY, its officers,
23 directors, employees, and agents, from and against any and all liabilities, actions, suits, claims, demands,
24 losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and
25 expenses including legal costs and attorney fees, including but not limited to Claims arising from injuries
26 to or death of persons (AUTHORITY's employees included), for damage to property, including property
Page 7 of 11
COOPERATIVE AGREEMENT NO. C-6-1427
1 owned by CITY, or from any violation of any federal, state, or local law or ordinance, alleged to be caused
2 by the negligent acts, omissions or willful misconduct of AUTHORITY, its officers, directors, employees
3 or agents in connection with or arising out of the performance of this Cooperative Agreement.
4 C. The indemnification and defense obligations of this Cooperative Agreement shall survive
5 its expiration or termination.
6 ARTICLE 8. ADDITIONAL PROVISIONS
7 A. Term of Agreement: This Cooperative Agreement shall continue in full force and effect
8 through December 31, 2021 or until final acceptance by AUTHORITY, whichever is later.
9 B. Termination for Convenience: Either PARTY may terminate this Cooperative Agreement
10 by providing thirty (30) days written notice of its intent to terminate for convenience to the other PARTY.
11 C. Termination: In the event either PARTY defaults in the performance of their obligations
12 under this Cooperative Agreement or breaches any of the provisions of this Cooperative Agreement, the
13 non -defaulting PARTY shall have the option to terminate this Cooperative Agreement upon thirty (30)
14 days' prior written notice to the other PARTY.
15 D. Amendments: This Cooperative Agreement may be amended in writing at any time by the
16 mutual consent of both PARTIES. No amendment shall have any force or effect unless executed in writing
17 by both PARTIES.
18 E. AUTHORITY and CITY shall comply with all applicable federal, state, and local laws,
19 statues, ordinances and regulations of any governmental authority having jurisdiction over the PROJECT.
20 F. Legal Authority: AUTHORITY and CITY hereto consent that they are authorized to
21 execute this Cooperative Agreement on behalf of said PARTIES and that, by so executing this
22 agreement, the PARTIES hereto are formally bound to the provisions of this Cooperative Agreement.
23 G. Severability: If any term, provision, covenant or condition of this Cooperative Agreement
24 is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction,
25 the remainder of this Cooperative Agreement shall not be affected thereby, and each term, provision,
26 covenant or condition of this Cooperative Agreement shall be valid and enforceable to the fullest extent
Page 8 of 11
COOPERATIVE AGREEMENT NO. C-6-1427
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W.
permitted by law.
H. Counterparts of Agreement: This Cooperative Agreement may be executed and delivered
in any number of counterparts, each of which, when executed and delivered shall be deemed an original
and all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
Force Maieure: Either AUTHORITY and CITY shall be excused from performing its
obligations under this Cooperative Agreement during the time and to the extent that it is prevented from
performing by an unforeseeable cause beyond its control, including but not limited to; any incidence of
fire, flood; acts of God; commandeering of material, products, plants or facilities by the federal, state or
local government; national fuel shortage; or a material act or omission by the other PARTY; when
satisfactory evidence of such cause is presented to the other PARTY, and provided further that such
nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the
AUTHORITY and CITY not performing.
J. Assignment: Neither this Cooperative Agreement, nor any of the AUTHORITY and CITY
rights, obligations, duties, or authority hereunder may be assigned in whole or in part by either
AUTHORITY and CITY without the prior written consent of the other PARTY in its sole and absolute
discretion. Any such attempt of assignment shall be deemed void and of no force and effect. Consent
to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any
right to consent to such subsequent assignment.
K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
authorize or require PARTIES to issue bonds, notes or other evidences of indebtedness under the terms,
in amounts, or for purposes other than as authorized by local, state or federal law.
L. Governing Law: The laws of the State of California and applicable local and federal laws,
regulations and guidelines shall govern this Cooperative Agreement.
M. Litigation fees: Should litigation arise out of this Cooperative Agreement for the
performance thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing
PARTY.
Page 9 of 11
COOPERATIVE AGREEMENT NO. C-6-1427
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N. Notices: Any notices, requests, or demands made between the PARTIES pursuant to this
Cooperative Agreement are to be directed as follows:
To CITY
To AUTHORITY:
City of Santa Ana
Orange County Transportation Authority
20 Civic Center Plaza (M-36)
600 South Main Street
Santa Ana, CA 92701
P. O. Box 14184
Orange, CA 92863-1584
Attention: Kenny Nguyen
Attention: Donald Herrera
Senior Civil Engineer
Contract Administrator
(714) 647-5632
(714) 560-5644
knguyen@santa-ana.org
dherrera@octa.net
With a copy that shall not constitute Notice to:
CC: Pontip Somchai,
Associate Transportation Funding
Analyst
O. Successors and Assigns: The provisions of the Cooperative Agreement shall bind and
insure to the benefit of each of the PARTIES hereto, and all successors or assigns of PARTIES hereto.
Page 10 of 11
COOPERATIVE AGREEMENT NO. C-6-1427
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This Cooperative Agreement shall be made effective upon execution by both PARTIES.
IN WITNESS WHEREOF, the PARTIES hereto have caused this Cooperative Agreement No.
C-6-1427 to be executed on the date first written above.
CITY OF SANTA ANA ORANGE COUNTY TRANSPORTATION AUTHORITY
By: By:
David Cavazos Darrell Johnson
City Manager Chief Executive Officer
ATTEST: APPROVED AS TO FORM:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM
By: K
S nia R. Carvalhow
City Attorney
Dated :
so
Director, Public Works
Dated: \10 I �-/Cb
Bv:
James M. Donich
General Counsel
APPROVAL RECOMMENDED:
Bv:
Kia Mortazavi
Executive Director, Planning
Dated :
VN
Nl�`
Page 11 of 11
COOPERATIVE AGREEMENT NO. C-6-1427
Exhibit A
ARTERIAL PAVEMENT MANAGEMENT PROGRAM
FUNDING PLAN
Project Title: Fairview Street Pavement Maintenance from Segerstrom
Avenue to North City Limit
Agency: City of Santa Ana
Date:
Schedule
Completion i
Date
Begin Environmental Document
Aug 2016
Final Approval of Environmental Document
Dec 2 116
Begin Design Engineering
July 2 114
Plans Specifications, and Estimates Complete
Sept 2014
Submit Request for Authorization to Proceed E-76
Feb 20 77
Begin Construction
May 2017
End Construction
Sept 2017
Construction (Including Construction Management)
Fu,.dSource
Programming
Fiscal Year
;, Planned
Obligation
=Proportion
Surface Transportation Block Grants
FY16/17
$500,000
28.6%
Measure M2 — Fair Share
FY16/17
$1,250,000
71.4%
TOTAL
$1,750,000
Date: By:
Project Manager
COOPERATIVE AGREEMENT NO. C-6-1427
Exhibit B
ARTERIAL PAVEMENT MANAGEMENT PROGRAM
SEMI-ANNUAL REPORT FORM
Project Title: Fairview Street Pavement Maintenance from Segerstrom
Avenue to North City Limit
Agency: City of Santa Ana
Date:
Schedule
Original
Completion
Date
Current
Completion
Date
Begin Environmental Document
Aug 2016
Final Environmental Document
Dec 2016
Begin Design Engineering
July 2014
Plans Specifications, and Estimates Complete
Sept 2014
Submit Request for Authorization to Proceed (E-76)
Feb 2017
Begin Construction
May 2017
End Construction
I Sept 2017
Construction (Including Construction Management)
Fund Source
Fis6AI
Planned
Revised
Actual
Remaining
Yea
Obligation
,Obligation
Expe diture
Allocation`
Surface Transportation
FY16/17
$500,000
Block Grant
Measure M2 — Fair
FY16/17
$1,250,000
Share 71.4%)
TOTAL
$1,750,000
Major Activities:
Status:
Issues:
Name/Title:
Phone:
Email:
Note: OCTA may require additional information on performance of the project related to either air quality or transportation
usage
COOPERATIVE AGREEMENT C-6-1427
Exhibit C
ARTERIAL PAVEMENT MANAGEMENT PROGRAM
FINAL PROJECT REPORT FORM
Date
OCTA
Instructions
The responsible agency should fill out the following: 1) Final Project Form, 2) Final Cost, 3) Certificate of
Completion. Page 4, the OCTA Staff Verification will be filled out by OCTA staff. In addition, the agency must
attach before (if available) and after photographs of the project site and the address or location of the site under
the Location and Scope of work section.
Location and Scope of Work
Verification of Match
(Actual Expenditures)
Match
0%
Project Schedule
Phase
Proposed
Actual
Draft Environmental Document
Final Environmental Document
Begin Design Engineering
Plans, Specifications, and Cost Estimates complete
Start Right -of -Way Acquisition
Right -of -Way Certification
Ready to Advertise
Award Construction
Project Completion (open for use)
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 20, 2016
TITLE:
COOPERATIVE AGREEMENT WITH ORANGE
COUNTY TRANSPORTATION AUTHORITY TO
RECEIVE ARTERIAL PAVEMENT
MANAGEMENT PROGRAM GRANT FUNDS
(PROJECT NO. 17-6881 NONGENERAL FUND)
(STRATEGIC PLAN NO. 6, 1G)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 1* Reading
❑
Ordinance on 2"a Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to
with the Orange County Transportation Authority, for the
the Orange County Transportation Authority Board of C
County Transportation Authority project acceptance, it
required City match of $1,250,000, subject to non-substa
Manager and City Attorney.
execute a Cooperative Agreement
term beginning upon execution by
Iirectors and ending upon Orange
the amount of $500,000 with a
itive changes approved by the City
2. Approve an appropriation adjustment to recognize Arterial Pavement Management Program
grant funds in the amount of $500,000 into the Select Street Construction revenue account
and appropriate the same in the expenditure account.
DISCUSSION
The City of Santa Ana and the Orange County Transportation Authority (OCTA) desire to enter
into a Cooperative Agreement (Exhibit 1) to define the roles and responsibilities related to the
funding between OCTA and the City for construction of the Fairview Street Pavement
Maintenance Project from Segerstrom Avenue to the North City Limit.
On November 18, 2014, the City Council adopted Resolution No. 2014-079 which authorized
submission of applications to OCTA for grant funds under the Arterial Pavement Management
Program. The applications included three pavement maintenance projects: Warner Avenue from
the West City Limit to Grand Avenue, First Street from Newhope Street to Main Street, and
Fairview Street from Segerstrom Avenue to the North City Limit. At the time of application,
federal funding was available through the Regional Surface Transportation Program (RSTP),
under the Moving Ahead for Progress in the 21st Century (MAP-21) Federal Transportation Act.
Cooperative Agreement with OCTA to Receive Grant Funds
for Arterial Pavement Management Program
September 20, 2016
Page 2
On January 12, 2015, the OCTA Board of Directors approved RSTP funding of $500,000 each for
the Warner Avenue project and the First Street project. Each project award required a match of
$1,250,000 in City funding. The Fairview Street project was placed on a standby list in the event
that additional funds became available. City Council approved the Cooperative Agreement with
OCTA for the Warner and First Street projects on December 15, 2015.
Earlier in 2016, the City was informed by OCTA that funding is now available for the Fairview
Street project. On June 13, 2016, the OCTA Board of Directors approved funding in the amount
of $500,000 through the Surface Transportation Block Grant Program (STBG) under the Federal
Fixing America's Surface Transportation (FAST) Act. In order to proceed with the project and
access funds, the City must execute the Cooperative Agreement with OCTA and confirm the
required City match of $1,250,000.
Funding for the City match has been recognized in the Capital Improvement Program (CIP) as
follows:
Project
Fiscal
Local
STBG
Total
Year
Funds
Funds
Fairview Street Pavement Maintenance,
2016/17
$1,250,000
$500,000
$1,750,000
Segerstrom Avenue to NCL
TOTAL: $1,250,000
$500,000
$1,750,000
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy G (develop and implement the City's Capital Improvement Program in
coordination with the Community Investment and Deferred Maintenance Plans).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Grant funds will be accepted into the Select Street Construction revenue fund (Account No.
05917002-52001) and appropriated into the expenditure fund (Account No. 05917660-66220).
Matching local funding in the amount of $1,250,000 has been appropriated from the Measure M2
Program (Account No. 03217662-66220) in the approved Fiscal Year 2016-17 Capital
Improvement Program.
Cooperative Agreement with OCTA to Receive Grant Funds
for Arterial Pavement Management Program
September 20, 2016
Page 3
ftj A,
Fre Mousavipour
Executive Director
Public Works Agency
FM/EWG/KN
APPROVED AS TO FUNDS & ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
Exhibit: 1. Cooperative Agreement with OCTA
M
OCTA
BOARD OF DIRECTORS
Lori Donchalr
Chair
Michael I lomlossey
Vice, Chair
Lisa A. Bartlett
Director
Anrirew Do
Dimcior
Sleve Janes
Nwine
Jim Kalagods
Dimutor
Jeffrey LaPoway
Direolor
Gary A. Miller
Director
Al Murray
Director
Shawn Ncison
Director
MkQuei Plairlo
Director
Tim Shaw
Director
Todd Spitzer
Director
Michelle Sleet
Director
Tom Tail
Director
Flank Dry
Dimulor
September 21, 2016
Mr. Kenny Nguyen
City of Santa Ana
20 Civic Center Plaza, M36
Santa Ana, CA 91701
SUBJECT: AGREEMENT NO. C-6-1427
Dear Mr. Nguyen:
(tfz?
Enclosed is the original document for Agreement No. C-6-14�52- for your review and
signature.
Please execute the document in blue ink where indicated and return to Donald
Herrera by Monday, October 3, 2016. The first page of the documents will be
completed by the Authority upon final execution.
Should you have any questions, please contact Mr. Herrera at (714) 560-5644.
Sincerely,
YY
Cathy Foreman
Office Specialist
Contracts Administration and Materials Management
Gregon,T Winlerbolfom Enclosure
Director
Ryan Chamberlain
Ex-Ofticio Member
CHIEF EXECUTIVE OFFICE
Darrell Johnson
Chief Execuliva Officer
Orange County 77ansPortation Authority
550 South Main Street! P.O. Box 14184 r Orange, California 92863-15841(714) 500-OCIA ((3282)