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Home My WebLink AboutCALIFORNIA, STATE OF (DEPARTMENT OF TRANSPORTATION)A-2015-120-001 STATE OF CALIFORNIA- CALIFORNIA STATE TRANSPORTATION AGENCY EDMUND G. BROWN Jr., Governor - DEPARTMENT OF TRANSPORTATION s Division of Local Assistance 1120 N STREET � P.O. BOX 942874, MS# 1 �®P Sacramento, CA 94274-0001 TTY 711 (916) 654-3883 Fax (916) 654-2408 File: 12TORA-0-SA April 29, 2015 Mr. Fred Mousavipour Director of Public Works City of Santa Ana PO Box 1988 M-21 Santa Ana, CA 92702 Attn: Mr. Zed Kekula Dear Mr. Mousavipour: ATPL-5063(166) Newhope Street from McFadden Avenue tollst Street, Civic Center Drive from Bristol Street to Broadwa Enclosed are two originals of the Program Supplement Agreement No. ON37 Rev. 000 to Administering Agency -State Master Agreement No. 00289S . Please sign both Program Supplement Agreements and return them to this office, Office of Local Programs - MS1within 90 days from receipt of this letter. If the signed Agreements are not received back in this office within 90 days, funds will be disencumbered and/or deobligated. Alterations should not be made to the agreement language or funding. ATTACH YOUR LOCAL AGENCY'S CERTIFIED AUTHORIZING RESOLUTION THAT CLEARLY IDENTIFIES THE PROJECT AND THE OFFICIAL AUTHORIZED TO EXECUTE THE AGREEMENT. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. No invoices for reimbursement can be processed until the agreement is fully executed. A copy of the State approved finance letter containing the fund encumbrance and reversion date information will be mailed to you with your copy of the executed agreement. Your prompt action is requested. If you have questions, please contact your District Local Assistance Engineer. Sincerely,, �JD 6cz ei� ��'1;GCIZ, iOBERT NGUYEN, Chief (Acting) Office of Project Implementation - South Division of Local Assistance Enclosure c: OLP AE Project Files (12) DLAE - Jim Kaufman COPY PROGRAM SUPPLEMENT NO. N37 to ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS NO 00289S A-2015-120-001 Adv Project ID Date: April 21, 2015 1215000069 Location: 12-ORA-0-SA Project Number: ATPL-5063(166) E.A. Number: Locode: 5063 This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency -State Agreement No. 00289S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 01/19/10 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: Newhope Street from McFadden Avenue tolst Street, Civic Center Drive from Bristol Street to Broadway, and Grand Avenue from 21st Street to Fairhaven Avenue TYPE OF WORK: Class II bicycle lanes Estimated Cost State Funds Matching Funds $272,000.00 STATE $272,000.00 LOCAL $0.00 OTHER $0.0( CITY OF SANT NA By Title XEC. DrREc"""z ,V Vo /\ Date Attest Clerk of the Council I hereby certify upon my F Accounting Officer TO FORM .r, . AssisLaa, y STATE OF CALIFORNIA Department of Transportation By Chief, Office of Project Implementation Division of Local Assistance Date funds are available for this enc brance: Date �a-3 /J_ $272,000.00 Program Supplement 00-289S-N37- SERIAL Page 1 of 4 STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF (REV. 01/2010) TO: Page _t_ or _i_ Claims Audits 1 4/22/2015 121 3301 "C" Street, Rm 404 REQUISITION NUMBER / CONTRACT NUMBER: Sacramento, CA 95815 RCS # 121500000316 FROM: Department of Transportation SUBJECT: Encumbrance Document VENDOR/LOCAL AGENCY: City of Santa Ana CONTRACTAMOUNT: $272,000.00 PROCUREMENTTYPE: Local Assistance ADA Notli For individuals with sensory disabilities, this document is available in alternate formals. For information, call (916) 654-6410 of TDD (916) -3980 of write Records and Farms Management, 1120 N. Street, MS-89, Sacramento, CA 95814. 12-ORA 0-SA ATPL-5063(166) 0412112015 SPECIAL COVENANTS OR REMARKS Chapter I Statutes I Item I Year I- Program I BC I Category I Fund Source I AMOUNT Program Supplement 00-289S-N37- SERIAL Page 2 of 4 12-ORA �0-SA ATPL-5063(166) 04/21 /2015 SPECIAL COVENANTS OR REMARKS 1. A. This PROJECT will be administered in accordance with the applicable CTC STIP guidelines and the Active Transportation Program guidelines as adopted or amended, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT. B. This PROJECT is programmed to receive State funds from the Active Transportation Program (ATP). Funding may be provided under one or more components. A component(s) specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per component(s). This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component(s) allocated. Unless otherwise determined, the effective date of the component specific allocation will constitute the start of reimbursable expenditures. C. STATE and ADMINISTERING AGENCY agree that any additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE - approved Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY agrees that STATE funds available for reimbursement will be limited to the amount allocated by the California Transportation Commission (CTC) and/or the STATE. D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve supplementary allocations, time extensions, and fund transfers between components. Funds transferred between allocated project components retain their original timely use of funds deadlines, but an approved time extension will revise the timely use of funds criteria for the component(s) and allocation(s) requested. Approved supplementary allocations, time extensions, and fund transfers between components made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof. Documentation will consist of a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate. E. This PROJECT is subject to the timely use of funds provisions enacted by the Active Transportation Program guidelines, as adopted or amended, and by approved CTC and State procedures as outlined below. Funds allocated for the environmental & permits (E&P), plan specifications & estimate (PS&E), and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated. Funds allocated for the construction component are subject to an award deadline and contract completion deadline. ADMINISTERING AGENCY agrees to award the contract within 6 months of the construction fund allocation and to complete and accept the construction within 36 months of award. F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Program Supplement 00-289S-N37- SERIAL Page 3 of 4 12-ORA •0-SA 04/21/2015 ATPL-5063(166) SPECIAL COVENANTS OR REMARKS Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase. G, The ADMINISTERING AGENCY shall invoice STATE for environmental & permits (E&P), plans specifications & estimate (PS&E), and right-of-way costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment. H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM and the Active Transportation Program (ATP) Guidelines. I. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget (OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. Notwithstanding the foregoing, ADMINISTERING AGENCY will not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4), (5), (6), (8), (9), (12), and (13). J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to comply with all reporting requirements in accordance with the Active Transportation Program guidelines, as adopted or amended. Program Supplement 00.289S-N37- SERIAL Page 4 of 4