HomeMy WebLinkAbout12. AGMT CONSTRUCTION -S. MAIN STPublic Works Agency
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Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 19, 2021
TOPIC: Approve Agreement for Construction Management for the South Main Street
Corridor
AGENDA TITLE:
Approve agreement with Butier Engineering to provide construction engineering services
for the South Main Street Corridor Improvements Project in an amount not to exceed
$936,924 for a three-year term (Project No. 17-9001, 18-6911, 20-6451, 21-6461, & 19-
6940) (Non -General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Butier Engineering, Inc., to
provide construction engineering services for the South Main Street Corridor Project in
the amount of $780,770, with a 20 percent contingency of $156,154, for a total amount
not to exceed $936,924, for a three-year term beginning January 19, 2021 and expiring
January 18, 2024, with an option for two, one-year extensions, subject non -substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
On September 1, 2020, the Public Works Agency released Request for Proposal (RFP
No. 20-115), by which it sought a qualified firm to provide construction management and
inspection services for the South Main Street Corridor Improvements Project. The scope
of work includes engineering staff support and assistance with the overall delivery of the
project, including pre -construction tasks, construction management, ensuring the project
is completed in accordance with the contract documents, project closeout and supervision
of the warranty phase for the South Main Street Corridor Project (Exhibit 1).
The RFP was advertised on the City's online procurement management and publication
system, with Proposals due on October 7, 2020. Twelve proposals were received and
evaluated by a selection committee. Based on criteria outlined in the RFP, the following
summarizes the responding firms and their ranking:
Approve Agreement for Construction Management for the South Main Street Corridor
January 19, 2021
Page 2
Firm
Rank
Butier Engineering, Inc.
1
HR Green Pacific, Inc.
2
Berg & Associates, Inc.
3
Interwest Consulting Group
4
Willdan Engineering
5
NV5, Inc.
6
Wallace & Associates Consulting, Inc.
7
PSOMAS
8
Z&K Consultants Inc.
9
Dudek
10
Ardurra Group, Inc.
11
PMCS Group, Inc.
12
The top three scoring firms were invited to participate in electronic interviews for final
selection. Following the interviews, Butier Engineering, Inc. was selected as the best firm
for construction management of the project. In accordance with the RFP, staff
recommends awarding an agreement to Butier Engineering Inc. (Exhibit 2). Their
proposal demonstrated a high degree of technical competence and experience
performing similar services. The proposal contains a clear path toward achieving City
goals and objectives as required by the RFP.
FISCAL IMPACT
Funds are budgeted and available for expenditure in the current Fiscal Year 2020-21
Capital Improvement Program (Project No. 21-6451). The table below indicates the
estimated expenditures by fiscal year. Any remaining balances not expended at the end
of the agreement term will be carried forward for expenditure into FY 2023-24 and FY
2024-25 in the event the optional extension periods are exercised.
Fiscal
Accounting
Fund
Accounting Unit -
Y
Year
Unit - Account
Description
Account No.
Amount
No
Description
Agreement Term
2020
05417647-
Sanitary
Capital Recovery
(Jan -June)
66220
Sewer Capital
Charges, Improvements
$468,462
21-6451
Other Than Building
2021-22
05417647-
Sanitary
Capital Recovery
(July-
66220
Sewer Capital
Charges, Improvements
$374,770
June
21-6451
Other Than Building
Approve Agreement for Construction Management for the South Main Street Corridor
January 19, 2021
Page 3
2022-23
05417647-
Sanitary
Capital Recovery
(July-
66220
Sewer Capital
Charges, Improvements
$90,000
June
21-6451
Other Than Building
2023-
05417647-
Sanitary
Capital Recovery
(July -Jan)
)
66220
Sewer Capital
Charges, Improvements
$3,692
21-6451
Other Than Building
Total
$936,924
EXHIBIT(S)
1. Location Map
2. Agreement with Butier Engineering, Inc.
Submitted By:
Nabil Saba, Executive Dir Public Works
Approved By: Kristine Ridge, City Manager