HomeMy WebLinkAbout18. AMEND EBS GENEREAL ENGINEERING SERVICESPublic Works Agency
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Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 19, 2021
TOPIC: Amend Construction Contract with EBS General Engineering Services, Inc.
AGENDA TITLE:
Approve amendment to the construction contract with EBS General Engineering, Inc. to
increase the contract amount by $600,000, for a new estimated total project delivery cost
of $1,450,470, to perform additional sidewalk concrete repairs (Project No. 20-6970)
(General Fund and Non -General Fund)
RECOMMENDED ACTION
1. Authorize the City Manager to amend the construction contract with EBS General
Engineering Services Inc. via change order to increase the contract amount by $600,000,
for a new estimated project delivery cost of $1,450,470, to perform additional sidewalk
concrete improvements.
2. Approve the revised Project Cost Analysis increasing project contingencies by
$600,000, for a new estimated project delivery cost of $1,450,470.
DISCUSSION
The Public Works Agency Maintenance Services Division is responsible for maintaining
400 miles of streets and 800 miles of sidewalks located within the City of Santa Ana. Staff
evaluates sidewalks, curbs, gutters and driveways to identify uneven surfaces and cracks
that may pose a risk to pedestrians. The goal is to improve safety, increase active modes
of transportation, such as walking and biking, and comply with regulations set forth by the
American with Disabilities Act, which reduces the potential for liability claims. Staff use
offset grinding, temporary asphalt ramping and removal/replacement of damaged
concrete areas to improve conditions.
On June 30, 2020, the City Manager authorized the award of a contract to EBS General
Engineering Services Inc. (EBS) for a concrete replacement project of various damaged
sidewalks, curbs, gutters and driveway approaches. Prioritization of work is focused on
areas with the highest concentration of needed repairs, with the intent of providing a
proportionate level of service in each of the City's six Council wards. As such, sidewalk
concrete repair work was completed in the Heninger and French Park neighborhoods.
Amend Construction Contract with EBS General Engineering Services, Inc.
January 19, 2021
Page 2
On October 6, 2020, the City Council identified and authorized additional funding to
expand the project and perform additional sidewalk repairs in other areas of the City.
Recent repairs were completed in early December 2020 in the North Windsor Park,
Windsor Park, West Grove Valley, Thornton Park, Fairbridge Square and Park Santiago
neighborhoods.
To capitalize on the favorable pricing of the existing contract with EBS and assist the City
in meeting its annual Maintenance of Effort obligation, staff recommends increasing the
project contingency by $600,000 to deliver additional sidewalk concrete improvements in
the Windsor Village, Artesia Pilar, Pacific Park and Santa Ana Memorial Park
neighborhoods (Exhibits 1-2).
FISCAL IMPACT
Funds are budaeted and available for expenditure as follows:
Fiscal
Accounting
Fund
Accounting Unit,
Year
Unit -Account #
Description
Account Description
Amount
(Project No.)
ORIGINAL CONSTRUCTION DELIVERY COST
FY 2020-
02917660-
Roadway
21
62300
Special Gas Tax
Maintenance, Contract
$250,470
(20-6970)
Services - Professional
ADDITIONAL FUNDS — AUTHORIZED OCTOBER 6, 2020
01117626-
Public Works-
66220
General Fund
Sidewalks,
$500,000
(20-6970)
Improvements Other
Than Building
FY 2020-
21
02917660-
Roadway
62300
Special Gas Tax
Maintenance, Contract
$100,000
(20-6970)
Services - Professional
ADDITIONAL FUNDS — REQUESTED JANUARY 19, 2021
01117626-
Public Works-
66220
General Fund
Sidewalks, Contract
$500,000
FY 2020-
(20-6970)
Services
21
Roadway
02917660-
Special Gas Tax
Maintenance, Contract
$100,000
62300
Services - Professional
Amend Construction Contract with EBS General Engineering Services, Inc.
January 19, 2021
Page 3
(20-6970)
NEW PROJECT COST $1,450,470
EXHIBIT(S)
1. Location Maps
2. Cost Analysis
Submitted By:
Nabil Saba, Executive Dir Public Works
Approved By: Kristine Ridge, City Manager