HomeMy WebLinkAbout19. AMEND AGMT W/ T.R HOLLIMANPublic Works Agency
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Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 19, 2021
TOPIC: Amend Agreement with TR Holliman for Recycled Water Master Plan
AGENDA TITLE:
Approve an amendment to the agreement with T.R. Holliman and Associates, Inc. to
expand the scope of work for preparation of the Recycled Water Master Plan, increase
the agreement amount by $242,418 for a total amount not to exceed $442,418, and
extend the term from February 19, 2021 through February 19, 2023 (Non -General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with T.R.
Holliman and Associates, Inc. to include additional scope of work in the preparation of the
Recycled Water Master Plan, increase the agreement amount by $242,418, which
includes a $220,380 increase plus a contingency of $22,038, for a total amount not to
exceed $442,418, and extend the term of the agreement from February 19, 2021 to
February 19, 2023, subject to non -substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
The City of Santa Ana receives recycled water from the Orange County Water District
(OCWD) recycled water system Green Acres Project (GAP). GAP is a water reuse effort
that provides recycled water for landscape irrigation for medians, parks, schools, and golf
courses; industrial uses such as carpet dying; toilet flushing; and power generation
cooling. The existing recycled water distribution system exists in only a small portion of
the City and is wholly owned and operated by OCWD.
In order to increase the recycled water availability and usage in the City, staff
recommends approving the agreement amendment (Exhibit 1) with T.R. Holliman and
Associates, Inc. to expand the previous scope of work to identify 35 connections and four
City medians for potential conversion to recycled water, and provide for the technical
support required to facilitate the conversions. The expanded scope of work will also
deliver verified profiles of each of the City's current recycled water customers, including
evaluations of conformance with applicable requirements and regulations. Staff also
Amend Agreement with
January 19, 2021
Page 2
TR Holliman for Recycled Water Master Plan
recommends increasing the agreement amount and extending the term to allow sufficient
funding and time for the project.
FISCAL IMPACT
Funding for the amendment to the agreement of $242,418 is budgeted and available in
the Fiscal Year 2020-21 Water Administration & Engineering account (No. 06017645-
62300), and will be budgeted in future fiscal years as indicated below:
Fiscal
Accounting
Fund
Accounting Unit -Account
Year
Unit -
Description
No. Description
Amount
Account No.
FY 2020-
06017645-
Water Administration &
21
62300
Water
Engineering, Contract Services-
$42,000
Professional
FY 2021-
06017645-
Water Administration &
Water
Engineering, Contract Services-
$100,000
22
62300
Professional
FY 2022-
06017645-
Water Administration &
23
62300
Water
Engineering, Contract Services-
$100,418
Professional
$242,418
Total
EXHIBIT(S)
1. Amendment to Agreement with T.R. Holliman and Associates, Inc.
Submitted By:
Nabil Saba, Executive Dir Public Works
Approved By: Kristine Ridge, City Manager