HomeMy WebLinkAbout20. CONTRACT FOR WDR COMPLIANCE SERVICESPublic Works Agency
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Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 19, 2021
TOPIC: Award Contract for WDR Compliance Services
AGENDA TITLE:
Approve an agreement with EEC Environmental in an amount not to exceed $1,800,000
for waste discharge requirement compliance services for up to a five-year term (Non -
General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with EEC Environmental to provide
Waste Discharge Requirement compliance services for a three-year term beginning
January 19, 2021, and expiring January 18, 2024, with a provision for a one, two-year
extension exercisable by the City Manager and City Attorney, in an annual amount not to
exceed $360,000, for a total agreement amount not to exceed $1,800,000, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Water Resources Division remains committed to providing a
high -quality sewer collection and conveyance system that is in compliance with the Waste
Discharge Requirements (WDR) adopted by the State Water Resources Control Board.
As evidence of this, the Water Resources Division was recently awarded the Santa Ana
River Basin Section of the California Water Environment Association's 2019 Medium Size
Collection System of the Year.
To maintain this level of service delivery, consultant services are needed to assist staff
with key WDR mandated programs including SSMP auditing, maintenance optimization,
sewer system investigations, FOG control program implementation, along with providing
expertise and support in a wide range of compliance programs such as potable water
monitoring and National Pollutant Discharge Elimination Systems requirements.
As such, on July 8, 2020, the City issued a Request for Proposal (RFP) for WDR
compliance services via the City's online bid management and publication system,
PlanetBids. A total of 734 vendors received an RFP notification and 26 vendors
downloaded the RFP package. The City received one proposal, which was evaluated by
Award Contract for WDR Compliance Services
January 19, 2021
Page 2
a selection committee for content and responsiveness to the RFP. The proposal from
EEC Environmental was comprehensive and met all the requirements of the RFP,
receiving a score of 95 from the selection committee. Staff recommends awarding a
contract to EEC Environmental for WDR compliance services. EEC Environmental has a
proven track record with the City and other local municipalities to provide technical
expertise as needed by staff.
FISCAL IMPACT
Funds are budgeted and available for expenditure in the current Fiscal Year 2020-21, and
will be included in proposed budgets for expenditure in future fiscal years as follows:
Fiscal
Accounting
Fund
Accounting Unit -
Amount
Year
Unit -Account
Description
Account No.
No.
Description
AGREEMENT (3-YEAR TERM)
FY 2020-
Sanitary Sewer Service,
21 (Jan. —
05617640-
Sewer Fund
Contract Services-
$180,000
June
62300
Professional
2021)
FY 2020-
Water Utility Water
21 (Jan. —
06017640-
Water Fund
Production & Supply,
$90,000
June
62300
Contract Services —
2021)
Professional
FY 2021-
05617640-
Sanitary Sewer Service,
22
62300
Sewer Fund
Contract Services-
$240,000
Professional
Water Utility Water
FY 2021-
06017640-
Water Fund
Production & Supply,
$120,000
22
62300
Contract Services —
Professional
FY 2022-
05617640-
Sanitary Sewer Service,
Sewer Fund
Contract Services-
$240,000
23
62300
Professional
Water Utility Water
FY 2022-
06017640-
Water Fund
Production & Supply,
$120,000
23
62300
Contract Services —
Professional
EXTENSION OPTION 2-YEAR TERM
FY 2023-
05617640-
Sanitary Sewer Service,
$240,000
24
62300
Sewer Fund
Contract Services -
Professional
FY 2023-
06017640-
Water Fund
Water Utility Water
$120,000
24
62300
Production & Supply,
Award Contract for WDR Compliance Services
January 19, 2021
Page 3
Fiscal
Accounting
Fund
Accounting Unit -
Amount
Year
Unit -Account
Description
Account No.
No.
Description
Contract Services —
Professional
FY 2024-
05617640-
Sanitary Sewer Service,
$240,000
25
62300
Sewer Fund
Contract Services -
Professional
Water Utility Water
$120,000
FY 2024-
06017640-
Water Fund
Production & Supply,
25
62300
Contract Services —
Professional
FY 2025-
Sanitary Sewer Service,
$60,000
26
05617640-
Sewer Fund
Contract Services -
(Jul 2025 —
62300
Professional
Jan 2026)
FY 2025-
Water Utility Water
$30,000
26
06017640-
Water Fund
Production & Supply,
(Jul 2025 —
62300
Contract Services —
Jan 2026)
Professional
Total
$1,800,000
EXHIBIT(S)
1. Agreement with EEC Environmental
Submitted By:
Nabil Saba, Executive Dir Public Works
Approved By: Kristine Ridge, City Manager