HomeMy WebLinkAboutCALIFORNIA STATE CONTROLLERN-2021-128
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BETTY T. YEE
California State Controller
June 3, 2021
Kathryn Downs
Executive Director Finance and Management Services
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92701
Dear Ms. Downs:
The State Controller's Office, Division of Audits, is available to assist in preparing your fiscal
year 2020-21 Annual Street Report on a cost -recovery basis. The estimated cost for our
assistance should not exceed $3500. This preparation fee may be charged to your Special Gas
Tax Street Fund.
If you would like our office to provide this service, please complete and return:
• The Contract for Services to Prepare the Annual Street Report (two copies); and
• The Contract Information Sheet for scheduling assistance.
Please return the above documents by July 2, 2021, to the State Controller's Office, Division of
Audits, Local Government Audits Bureau, P.O. Box 942850, Sacramento, California 94250-
5874.
Scheduling priority will be given to those who respond promptly. If you have any questions,
please email the Local Government Audits Bureau at AUDStreetsRoadsna sco.ca. ov.
Sincerely,
Original signed by
EFREN LOSTE, CPA
Chief, Local Government Audits Bureau
Division of Audits
EUIt
Enclosures
MAILING ADDRESS P.O. Box 942850, Sacramento, CA 94Z50-5874
California State Controller
CONTRACT FOR SERVICES TO PREPARE
THE ANNUAL STREET REPORT
This contract is executed in duplicate, between the State Controller's Office (SCO), Division of Audits and
the City of Santa Ana.
Whereas Section 2151 of the California Streets and Highways Code requires cities to file with the SCO on
or before December I of each year, an Annual Street Report; and
Whereas the SCO is able to furnish and the city wishes to receive the services of the SCO to prepare its
report; now therefore, in consideration of the following promises and conditions, the parties hereby agree
that:
1. For the fiscal year ended June 30, 2021, the SCO shall assist in the preparation of the city's report,
a non -audit service.
II. The report shall be in the form prescribed by the SCO.
III, The report shall include a statement of all revenues and expenditures concerning city streets, and
shall be prepared from the city's records made available to the SCO.
IV. The report will be prepared from the city's unaudited records, and no determination shall be made
at time of preparation regarding the accuracy of the records or the legality of the expenditures
reported herein.
V. The city understands that the report is subject to subsequent review by the SCO and exceptions
may be taken at the time regarding the legality of expenditures contained in the report, the accuracy
of the records from which the report was prepared, or the accuracy of the report.
VI. The SCO will furnish sufficient personnel to complete the report on or before December 1, 2021,
except that the SCO is excused from such date if the city's accounting records and personnel are
not ready for the preparation of the report at the time scheduled by the SCO and the city, or if
circumstances beyond the control of the parties prevent completion.
VII. The city will designate a management -level individual to be responsible and accountable for
overseeing the non -audit service.
VIII. The city will establish and monitor the performance of the non -audit service to ensure that it meets
management's objectives.
IX. The city will make any decision that involves management functions related to the non -audit
service and accept full responsibility for such decisions.
X. The city will evaluate the adequacy of the services performed and review the completed report for
accuracy.
XI. The SCO will furnish one copy of the completed report to the city.
XII. This contract is subject to the SCO's charges for services rendered, and such charges shall be
computed in accordance with Sections 8755 and 8755.1 of the State Arbninistrative rl!Innunl.
Charges shall include both direct and indirect costs, and shall be expressed in dollars per unit time
whenever possible.
Xl l 1. Except as provided in paragraph XIV, the aggregate cost of services provided under this agreement
shall not exceed $3500.
XIV. If unforeseen circumstances develop during the course of the SCO's preparation of the report and
additional time is needed to complete preparation, the parties will confer; and if it is agreed that the
preparation of the report is to continue, the SCO is to be compensated for any additional time
required. In any case, the SCO shall be compensated for services rendered prior to the development
of such unforeseen circumstances.
XV. The city will pay the SCO for services rendered in a timely [Wanner (including additional time
pursuant to paragraph XIV) and hereby warrants that funds are available from which payment may
be made.
XVI. Either party may terminate this contract by giving seven days written notice. Notice is effective
upon receipt. SCO will give notice to the city's contracting officer or authorized representative.
Notice to SCO may be served by e-mail at AUDStreetsRoads(dsco ca gov. During the seven-day
period, the SCO may continue with the preparation of the report then in progress.
City of Santa Ana
Signature
Printed Name
Kristine Ridge
Title:
City Manager
Address:
20 Civic Center Plaza, 8th FL
Santa Ana, CA 92701
Date: U 11 U I .? I
Daisy Gomez
Clerk of the Council Office
BETTY T. YEE
STATE CONTROLLER
KIMBERLY TARVIN, CPA
Chief, Division of Audits
Date: T/ct/ Z-/
Approved as to Form
John M. Funk
Senior Assistant City Attorney
California State Controller
STREETS/ROADS REPORT CONTRACT INFORMATION SHEET
PLEASE PRINT OR TYPE
CITY OR COUNTY NAME: City of Santa Ana
FINANCE DIRECTOR / AUDITOR -CONTROLLER NAME (Mr. or Ms.):
Ms. Kathryn Downs, Executive Director Finance& Management Services
E-MAIL ADDRESS: KDowns@santa-ana.org
PUBLIC WORKS DIRECTOR NAME (Mr. or Ms.):
Mr. Nabil Saba, Executive Director Public Works
E-MAIL ADDRESS: nsaba@santa-ana.org
ANNUAL STREETS/ROADS REPORT CONTACT PERSON:
NAME: Jasmine Yu
TITLE: Senior Accountant
E-MAIL ADDRESS: 1yu@santa-ana.org
TELEPHONE NUMBER: 714-647-6514
MAILING ADDRESS; 20 Civic Center Plaza, PO BOX 1988, M-17 Santa Ana, CA 92701
BILLING ADDRESS (IF DIFFERENT FROM ABOVE):
THE ANNUAL STREETS/ROADS REPORT IS DUE ON DECEMBER I. AN SCO AUDITOR WILL
CONTACT THE CITY/COUNTY TO SCHEDULE THE REPORT PREPARATION UPON RECEIPT
OF THE SIGNED CONTRACTS.
MAILING ADDRESS P.O. Box 942850, Sacramento, CA 94250-5874