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N WORK MAY PROCEED executed copy to COTC,
CLERK Of COUNCIL M-30 A-2021-127
= DAPROGRAM SUPPLEMENT NO. 00000OW87 Adv Project ID Date: June 8, 2021
—, to 1221000097 Location: 12-ORA-0-SA
ADMINISTERING AGENCY -STATE AGREEMENT Project Number: LRSPL-5063(205)
FOR STATE FUNDED PROJECTS NO 12-5063S21 E.A. Number:
Q. PMIR L79a 04101) (20 L5 Locode: 6063
This Program Supplement, effective06/04/21, hereby adopts and incorporates Into the Administering Agency -State
Agreement No. 12-5063S21 for State Funded Projects which was entered into between the ADMINISTERING
AGENCY and the STATE with an effective dale of 07/19/21 and is subject to all the terms and conditions thereof. This
PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under
authority of Resolution No. 2021-039 approved by the ADMINISTERING AGENCY on July 6, 2021 (See
copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION: Throughtout the City of Santa Ana
TYPE OF WORK: Planning,Programming and Monitoring
$180,000.00
STATE $147,000.00 LOCAL
$33,000.00,
CITY OF SANTA ANA STATE OF
By
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I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer
Program Supplement 12--506-W87• SERIAL
Date —�ko-1z1 $147.000.00
Page 1 of 3
12-ORA-0-SA
LRSPL-5063(205)
SPECIAL COVENANTS OR REMARKS
All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
3. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (applicable to Federal and State Funded Projects).
4. This PROJECT is funded with State -Only funding from the Local Roadway Safety Plan
(LRSP) Program. ADMINISTERING AGENCY agrees to develop an LRSP under this
PROJECT.
The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the LRSP State funds are allocated. The effective
State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to
start reimbursable work. Any work performed prior the effective allocation date is not
eligible for reimbursement from the LRSP funds.
ADMINISTERING AGENCY agrees that LRSP funds available for reimbursement will be
Program Supplement 12--506-W87- SERIAL Page 2 of 3
12.ORA-0SA
LRSPL-5063(205)
SPECIAL COVENANTS OR REMARKS
limited to the amount allocated and encumbered by the STATE consistent with the scope
of work in the STATE approved application. Funds encumbered may not be used for a
modified scope of work after a project is awarded unless approved by the Statewide
LRSP Coordinator prior to performing work.
ADMINISTERING AGENCY agrees to the program delivery and reporting requirements.
The study and the LRSP must be completed within thirty-six (36) months of the funding
allocation. The Final Report of Expenditure, the final invoice and the LRSP report must be
submitted to the DLAE within six (6) months of the report completion.
Program Supplement 12--506-W87- SERIAL Page 3 of 3