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ro AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT
THIS SUBAWARD AGREEMENT, made and entered into this 6' day of July, 2021,
by and between the City of Santa Ana, a charter city and municipal corporation duly organized and
existing under the Constitution and laws of the State of California ("CITY") and Orange County
Conservation Corp , a non-profit corporation identified by the assigned Data Universal Numbering
System (DUNS) Number 835566431 ("SUBRECIPIENT").
RECITALS:
A. CITY has been designated a Local Workforce Development Area (LWDA)
under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"),
Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification
Number (FAIN) AA253421455A6.
B. The State of California has created the LWDA to administer the Act programs
operated by the State of California pursuant to the Act.
C. As a LWDA, CITY is entitled to receive federal funds to establish programs to
increase the employment, retention and earnings of Participants, and increase occupational skills
attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare
dependency, and enhance the productivity and competitiveness of the nation ("said program").
D. SUBRECIPIENT is experienced in operating workforce development programs
for at -risk youth that provide preparation for secondary and post -secondary education, occupational
training, and employment skills for entry into the labor market.
E. SUBRECIPIENT is willing to operate said program pursuant to the Act and
California law.
WHEREFORE, for and in consideration of the respective and mutual covenants and
promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties
hereto do hereby agree as follows:
I.
SUBRECIPIENT'S OBLIGATIONS
A. SUBRECIPIENT agrees to provide the following services pursuant to said
program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit
A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA)
per 2 CFR §200.331(a)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR
§200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein.
SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of
payment to SUBRECIPIENT otherwise provided for hereinafter.
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B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the
activities and services funded by this Agreement ("Participants") in accordance with the standards and
requirements set forth in the Act.
C. SUBRECIPIENT agrees to perform the services set forth herein in a
professional, timely and diligent manner.
D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance
with the standards and requirements of the Act, including Section 181 of the Act.
E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act,
including Section 181 of the Act.
F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under
the WIOA", attached hereto as "Exhibit E" and incorporated herein as though fully set forth in 20 CFR
658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and
the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a
violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any
decision of CITY, the State or the federal government relating to the complaint shall be binding and
followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system
that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of
employment; these procedures shall be approved in writing by CITY.
G. As a condition of this award of financial assistance under the Act to
SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or
activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry
out such programs or activities, that it will comply fully with the nondiscrimination and equal
opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity
provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the
requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of
the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended;
the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and
with all applicable requirements imposed by or pursuant to regulations implementing those laws,
including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and
CITY have the right to seek judicial enforcement of this assurance.
H. SUBRECIPIENT agrees that no participant(s) shall commence training prior to the
approval of funding pursuant to Section 123 of the Act.
I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and
review requirements:
1. SUBRECIPIENT agrees to maintain such records and submit such
reports, data and information, on the form and containing such information, at such times as
CITY may request or require regarding the performance of SUBRECIPIENT'S services or
activities, costs or other data, including but not limited to, Participants' attendance, payroll
records and job duty statements.
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2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center
Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701
completed Workforce Innovation and Opportunity Act Application form and supporting
documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent
updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce
Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of
participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 15 days
following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter
information on the State of California's CalJobs database system as instructed and requested by
the Santa Ana WORK Center Administration.
3. CITY, the State of California and the United States government and/or
their representatives shall have access for purposes of monitoring, auditing and examining of
SUBRECIPIENT'S activities, performance, books, documents, papers, records of
SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants
related to this Agreement. Such agencies or representatives shall also schedule on -site
monitoring at their discretion. Monitoring activities may also include, but are not limited to,
questioning employees and Participants and entering any premises or onto any site in which any
of the services or activities funded hereunder are conducted or in which any of the records of
SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require
access to any privileged or confidential information as set forth in federal or state law.
4. In the event SUBRECIPIENT does not snake the above -referenced
documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay
all necessary and reasonable expenses incurred by CITY in conducting any audit at the location
where said records and books of account are maintained.
5. All accounting records and evidence pertaining to all costs of
SUBRECIPIENT and all documents related to this Agreement shall be kept available at the
location where SUBRECIPIENT conducted the program, as well as in the County of Orange,
for the duration of this Agreement and thereafter for three (3) years after completion of an audit.
Records which relate to (a) complaints, claims, administrative proceedings or litigation arising
out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which
CITY, the State of California or the United States Government take exception, shall be retained
beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or
exceptions.
J. Without prejudice to any other section of this Agreement, SUBRECIPIENT
shall, where applicable, maintain the confidential nature of information provided to it concerning
Participants in accordance with the requirements of federal and state law. Notwithstanding the
foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States
Government or their representatives, all records requested for administrative purposes, including
audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs
incurred and services rendered hereunder.
K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail
the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement
contract. Accounting records must be supported by such source documentation as invoices, bills,
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statements, proof of payment, such as cancelled checks, payment confirmations, account statements,
paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2
CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above -stated documents to the WDB
Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth
(loth) day of the month following the month in which SUBRECIPIENT'S services are performed.
Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said
deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said
deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the
option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT
ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues
over costs or use such excess revenues as program income for additional training activities authorized
under the Act.
L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable
federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at
SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM.
M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA
funds received from CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit
one original of each required audit report to CITY within thirty (30) days after the date received by
SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its
option, withhold payment of funds, disallow funds, or suspend additional grant funds.
N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide
services to any participant where costs of training are paid for by any other person or entity.
O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR
Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes
and executive orders and their implementing regulations, including regulations at 29 CFR Part 97.
P. SUBRECIPIENT shall comply with the requirements of federal regulations
found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient
of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or
attempting to influence an officer or employee of any agency, member of Congress or an officer or
employee of a member of Congress in connection with awarding of any federal contract, the making of
any federal grant or loan, entering into any cooperative agreement and the extension, renewal,
amendment or modification of any federal contract, grant, loan or cooperative agreement.
SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in
"Exhibit I+," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit
said signed Certification to CITY prior to performing any of its obligations under this Agreement and
prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the
terms and conditions of this Agreement.
Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug
Free Workplace Certification as set forth in "Exhibit G" attached hereto and incorporated herein by
this reference.
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R. SUBRECIPIENT, in accordance with the Child Support Compliance Act,
recognizes and acknowledges the importance of child and family support obligations and shall fully
comply with all state and federal laws relating to child and family support enforcement, including, but
not limited to: disclosure of information and compliance with earnings assignment orders, as provided
in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to
the best of its knowledge is fully complying with the earnings assignment orders of all employees and
is providing the names of all new employees to the New Employee Registry maintained by the
California Employment Development Department (EDD).
S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and
all applicable federal regulations, including, but not limited to, the Code of Federal Regulations,
Subtitle A —Office of Management and Budget Guidance for Grants and Agreements, as well as all
applicable state and local regulations.
T. SUBRECIPIENT agrees to remain in compliance with the Certification
Regarding Debarment ("Exhibit 111% as required by the regulations implementing Executive Order
12549, Debarment and Suspension, (2 CFR Part 180).
U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible
spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for
veterans and eligible spouses in Department of Labor job training programs under the Jobs for
Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008.
V. SUBRECIPIENT acknowledges that the official name for the statewide system
of providing employment and training through the WIOA partnerships and various other local
programs is "America's Job Center". To achieve the goals of this grant, it is important that the public
has a quick and easy method to identify that the projects or programs they are taking part in are part of
the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in
accordance with the State of California guidelines for such use, on all public materials, such as
statements, press releases, brochures, advertisements, reports and other documents describing projects
or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is
used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a
proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job
Center logo in any manner that would imply that the State of California endorses a commercial
product, service or activity.
II.
CITY'S OBLIGATIONS
A. On May 14, 2021, the CITY was awarded a Department of Labor Workforce Innovation and
Opportunity Act youth grant of $751,794.00 for fiscal year 2021-2022. CITY agrees to pay to
SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a
sum not to exceed $115,000.00 for SUBRECIPIENT'S performance in accordance with the Budget
attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this
Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as
provided hereinabove.
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B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the
SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated
between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate
negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in
2 CFR §200.414(b) Indirect (F&A) costs.
C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with
the approval of the Executive Director, so long as the total Budget amount does not increase.
D. CITY agrees to provide for on -site monitoring reviews of said program
operation at least annually. In addition, monthly desktop reviews of pertinent information will be
conducted.
E. CITY has the right to de -obligate the funds hereunder, and take such funding
back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by
SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available
funding.
III.
TERM OF AGREEMENT
A. This Agreement shall commence on July 6, 2021, and all duties arising under
this Agreement shall have been performed by June 30, 2022. The Term of this Agreement may be
extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT
acknowledges and agrees that it must provide follow-up services for one (1) year after the Tenn,
whether funded or not.
B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2
CFR §200.343, including the following:
1. SUBRECIPIENT must submit, no later than ninety (90) calendar days
after the end date of the period of performance, all financial, performance, and other reports as required
by the terms and conditions of the Federal award;
2. Unless the CITY authorizes an extension, SUBRECIPIENT must
liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after
the end date of the period of performance as specified in the terms and conditions of the Federal award;
3. SUBRECIPIENT must promptly refund any balances of unobligated cash
that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for
use in other projects (See OMB Circular A-129 and 2 CFR §200.345);
4. SUBRECIPIENT must account for any real and personal property
acquired with Federal funds or received from the Federal government in accordance with 2 CFR
§§200.310-200.316 and 200.329; and,
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5. The CITY should complete all closeout actions for the Federal award no
later than one year after receipt and acceptance of all required final reports.
IV.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall it be
construed to create an employer -employee relationship, a joint venture relationship, or to allow the City
to exercise discretion or control over the professional manner in which Consultant performs the
services which are the subject matter of this Agreement; however, the services to be provided by
Consultant shall be provided in a manner consistent with all applicable standards and regulations
governing such services. Consultant shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
V.
WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS
A. SUBRECIPIENT shall use appropriate funds received from CITY to provide
workers' compensation to all those hired by SUBRECIPIENT under this Agreement.
B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees
or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard
does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any
other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer.
VI.
APPLICABLE GUIDELINES
A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable
federal and state laws and regulations, including, but not limited to the Performance Indicators
(Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and
applicable regulations, and the U.S. Department of Labor guidelines and regulations, including
amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby
incorporated by reference and made part of this Agreement as though fully set forth herein.
B. SUBRECIPIENT also assures and certifies that:
1. SUBRECIPIENT acknowledges and confirms that the U.S. Department
of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are
in education/training activities, or in unsubsidized employment during the 2"d quarter after exit; (b)
Percent of Participants who are in education/training, or in unsubsidized employment during the 41
quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2"a
quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or
secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who,
during the program, are in education or training that leads to a recognized postsecondary credential or
employment and who are achieving measurable skill gains; and, (f) effective in serving employers.
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SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may
be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal,
State, and local law.
2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of
1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the
grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in,
be denied the benefits of, or be otherwise subjected to discrimination under this Agreement.
3. SUBRECIPIENT shall comply with all federal laws limiting the political
activity of employees hired under this Agreement.
4. SUBRECIPIENT shall comply with the requirements that no program
under the Act shall involve political activities.
5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S.
Department of Labor and the Controller General, by and through any authorized representative, as well
as the WDB Administrative Office, access to and the right to examine all records, books, papers or
documents relating to the accounting and use of funds under this Agreement for a three-year period
from and after the effective date of this Agreement.
6. No person with responsibilities in the operation of any program under the
Act shall discriminate with respect to any program participant or any application for participation in
such program because of race, creed, color, national origin, sex, political affiliation or beliefs.
7. SUBRECIPIENT shall maintain appropriate standards for health and
safety in work and training situations.
8. SUBRECIPIENT shall comply with general provisions, assurances, and
execute the Assurances and Certifications attached hereto as "Exhibit I" and incorporated herein.
9. EQUAL OPPORTUNITY. Any literature distributed by
SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its
programs under this Agreement shall state that its programs are supported by the City of Santa Ana and
the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity
employer/program" and that "auxiliary aids and services are available upon request to individuals with
disabilities."
10. Based on the population eligible to be served, or likely to be directly
affected by the WIOA program or activity, the services or information may need to be provided in a
language other than English in order to allow such population to be effectively informed about or able
to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take
reasonable steps to provide services and information in appropriate languages after considering the
scope of the program or activity, and the size and concentration of the population that needs services or
information in a language other than English.
11. SUBRECIPIENT certifies that all property, finished or unfinished
documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of
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in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the
SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this
Agreement, will be limited to use within the activities outlined in this agreement and will remain the
property of the United States Government and/or CITY. Upon termination of this Agreement,
SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them
in accordance with the direction of the CITY.
12. SUBRECIPIENT certifies that this Agreement does not provide for the
advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to
support or sustain any school, college, university, hospital or other institution controlled by any
religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the
Constitution of the State of California, regarding separation of church and state.
13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The
SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program
developed, or data assembled, as a result of performance of work under this Agreement, within
seventy-four (74) days of invention, development or assembly. The CITY, State of California, and
U.S. Department of Labor will have the right to patent any invention and copyright any written product
or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT
will transfer all pertinent information, specifications and right, title and interest to the designated
agency.
14. INVENTIONS, PATENTS AND COPYRIGHTS.
A. Reporting Procedure. If any project produces patentable items, patent rights,
processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or
agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall
report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY
and the DOL and its representative on these matters, the DOL shall determine whether to seek
protection on the invention or discovery. The DOL and its representative shall determine how the
rights in the invention or discovery, including rights under any patent issued thereon, will be allocated
and administered in order to protect the public interest consistent with the "Governmental Patent
Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23,
1971, and Statement of Government Patent Policy as printed in 36 FR 16889).
B. Copyright Policy.
1. Unless otherwise provided in the terms of the grant or agreement, when copyright -
able material is developed in the course of or under a DOL Grant or agreement, the author and the
CITY which developed the work is free to copyright material or to permit others to do so. The
SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty -free,
nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all
copyrighted material.
2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes:
(a) The copyright in any work developed under any grant, sub -grant, or contract under a grant or
subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases
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ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29
CFR Part 97.34.
C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data
first procured or delivered under this Agreement.
15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds
$100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)];
Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental
Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter
amended. Under these laws and regulations, the SUBRECIPIENT assures that:
(a) No facility to be utilized in the performance of the proposed grant has been listed
on the EPA List of Violating Facilities;
(b) It will notify CITY prior to award of the receipt of any communication from the
Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be
utilized for the grant is under consideration to be listed on the EPA List of
Violating Facilities; and,
(c) It will notify the CITY and the EPA about any known violation of the above laws
and regulations.
16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF
CONDUCT:
a. General Assurance. Every reasonable course of action will betaken by SUBRECIPIENT in
order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This
Agreement will be administered in an impartial manner, free from errors to gain personal, financial,
political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will
avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias,
special interest or desire for personal gain.
b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of
its employees who were formerly employed by the State of California or CITY, in a position that could
have enabled such individuals to impact policy regarding or implementation of programs covered by
this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this
Agreement for a period of not less than two (2) years following the termination of such employment.
c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any
executive or employee of SUBRECIPIENT will receive favorable treatment when considered for
enrollment in programs provided by, or employment with, SUBRECIPIENT.
d. Conducting Business Involving Close Personal Friends and Associates. Executives and
employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can
be exerted by personal friends and associates and, in administering this Agreement, will exercise due
diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to
friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with
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a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or
a voting or non -voting member of the Workforce Investment Board (WIB), a permanent record of the
transaction will be retained.
e. Avoidance of Conflict of Economic Interest. No executive or employee of
SUBRECIPIENT elected official in the area, or voting or non -voting member of a WDB, will solicit or
accept money or any other consideration from a third person, for the performance of an act reimbursed
in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased
with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No
voting member of the WDB will cast a vote on the provision of services or vote on any matter which
would provide direct financial benefit to that member or any business or organization which the
member directly represents.
f Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to
comply with federal requirements regarding the limitations on salary and bonus payments in
accordance with Public Law 109-149, Section 7013.
VII.
HOLD HARMLESS
A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or
proceedings of any kind or nature, including, but not by way of limitation, workers' compensation
claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its
employees or subcontractors.
B. SUBRECIPIENT shall indemnify and save hannless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits,
actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of
SUBRECIPIENT, its employees or subcontractors.
VIII.
INSURANCE
1. Commercial General Liability. SUBRECIPIENT agrees to obtain and keep in force
during the term of this Agreement a policy of comprehensive commercial general liability insurance
insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or
death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not
less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in
any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of
comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of
California, Employment Development Department, at least thirty (30) days written notice prior to
cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California,
its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to
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any other coverage or self-insurance of the State of California and CITY (in substantially the form as
Exhibit J , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a
certificate of self-insurance.
2. Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain,
during the effective period of this Agreement, broad form automobile liability coverage with at least
$1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned
automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or,
in the event that CITY will not utilize such owned/leased automobiles but intends to require
employees, Participants or other agents to utilize their own automobiles in the performance of this
Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants,
or agents as self -certification of automobile insurance coverage. Governmental entities may substitute
a certificate of self-insurance.
3. Workers' Compensation. If SUBRECIPIENT is an "employer", as set forth in
California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in
California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the
term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by
Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of
cancellation or modification. SUBRECIPIENT shall cant' medical and accident insurance for those
Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to
California Labor Code Section 3350, et seq.
4. Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of
insurance covering loss or damage to any and all Equipment provided to or purchased by
SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full
replacement value thereof, providing protection against the classification of fire, extended coverage,
vandalism, malicious mischief, theft, and special extended perils. Governmental entities may
substitute a certificate of self-insurance.
5. Youth Protection. To maintain a safe environment, funded youth providers that
serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual
Abuse & Molestation insurance coverage of at least $1,000,000. Youth providers will be held
responsible for conducting a background clearance (live -scan) for staff that have direct interaction with
youth Participants that are under the age of 18.
6, Proof of Insurance. Certificates and endorsements must be submitted and approved by
CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no
payments under this Agreement until the required certificates and endorsements have been approved by
CITY.
IX.
CORPORATE STATUS
All corporate SUBRECIPIENTs shall be in good standing, without suspension by the
California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in
corporate status or suspension shall be reported immediately to CITY.
Page 12 of 17
X.
ASSIGNABILITY
None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement
shall be subcontracted or assigned to any agency, consultant, or person without the prior written
consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to
this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement
regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assignment shall terminate or
alter the legal obligations of SUBRECIPIENT pursuant to this Agreement.
XI.
LAWS GOVERNING THIS AGREEMENT
In its performance under this Agreement, SUBRECIPIENT shall fully comply with the
requirements of the following, whether or not otherwise referred to in this Agreement:
1. The Act and all applicable federal statutes, regulations, policies, procedures and directives,
including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654
2. All applicable State statutes, regulations, policies, procedures and directives;
3. All applicable CITY policies, procedures and directives;
4. All applicable local ordinances and requirements, including use permits and licensing;
5. Court orders applicable to its operation; and,
6. The terms and conditions of this Agreement.
If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with
such or will notify CITY after enactment or modification that it cannot so comply. CITY may
thereupon terminate this Agreement, if necessary.
XII.
EXCLUSIVITY AND AMENDMENT OF AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains
all the covenants and agreements between the parties with respect to such employment. Each party to
this Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein, and that no other agreement or amendment hereto shall be effective unless executed
in writing and signed by both CITY and SUBRECIPIENT.
Page 13 of 17
XIII.
FRAUD
SUBRECIPIENT shall immediately report to CITY all instances and facts concerning
possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this
Agreement.
XIV.
CONTINGENCY OF FUNDS
SUBRECIPIENT acknowledges that approval of and funding for this Agreement is
contingent upon State approval, and funds received or obligated from the State of California to CITY.
If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify
SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or
cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or
reimbursement of costs incurred hereunder.
XV.
TERMINATION
A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30)
days written notice to the other party. Notice shall be deemed served on the date of mailing. However,
SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant.
B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations
hereunder, CITY may declare a default and termination of this Agreement by written notice to
SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is
to be not less than ten (10) days after certified mailing or personal service of such notice, unless such
default is cured before the effective date of termination stated in such notice. If terminated for cause,
CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the
termination thereof, including the payment of money, except for payment for approved expenses incurred
for services satisfactorily and timely performed prior to the mailing or service of the notice of termination,
and except for reimbursement of (1) any payments made for services not subsequently performed in a
timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance.
XVI.
DISPUTES
Except as otherwise provided in this Agreement, any dispute concerning any question
arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision
to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City
shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of
such copy, CITY receives from SUBRECIPIENT written request to appeal said decision.
Procedures governing the appeal shall be prescribed by CITY and/or the State of
California in accordance with the Act and all corresponding regulations and OMB circulars. Pending
final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless
the dispute involves a change order.
Page 14 of 17
XVII.
BREACH -SANCTIONS
If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this
Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant
to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes
disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all
amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations,
CITY shall also have the right at its sole discretion to either: (1) discontinue program support until
such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or
prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by
offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice
SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3)
terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in
accordance the notice provision in Paragraph XVIII herein below.
XVIII.
NOTICES
All notices, reports and correspondence between the parties hereto respecting this
Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as
follows:
CITY: City of Santa Ana
Manager, WDB Administrative Office
P.O. Box 1988 (M-76)
Santa Ana, CA 92702
CLERK: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714) 647-6956
SUBRECIPIENT: Orange County Conservation Corps
1853 N. Raymond Ave., Anaheim, CA 92801
Phone: (714) 956-6222
Fax: (714)888-0059
XIX.
MERGER
This Agreement, together with the attachments hereto, expresses the total understanding
of the parties. There are no oral understandings of the parties or terms and conditions other than as
stated herein.
Page 15 of 17
XX.
VALIDITY
The invalidity in whole or in part of any provision of this Agreement shall not void or
affect the validity of any other provision of this Agreement.
XXI.
MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to
CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in
the body of this Agreement.
{Signatures on following page)
Page 16 of 17
A-2O21-112
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above -written.
ATTEST:
Clerk
,�Daisy Gomez
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By:
iA
O. odge
entCity Attorney
RECOMMENDED FOR APPROVAL:
�---
Steven A. Mendoza
Executive Director
Community Development Agency
"CITY"
—�cV--
Kristine Ridge
City Manager
"SUBRECIPIENT"
BY:
Ne:
TimiMreeutnoirz
Tax ID #: 33-0563781
Page 17 of 17
Workforce Innovation &Opportunity Act
Youth Program Provider
2021-2022
EXHIBIT A
1. Experience/Qualifications (1 page max)
Located in Anaheim, California, the Orange County Conservation Corps (OCCC) was founded
in 1993 as a part of the Anaheim anti -gang task force, and serves at -risk youth ages 18-25 years
old throughout Orange County, California. OCCC is a 501 (c) (3) and currently has a team of 11
board members, and 30 full time staff members. Many of OCCC staff are graduates of our
program, and continued to give back through leadership and mentor roles. The OCCC mission is:
"To serve young, at -risk adults through employment, training and educational programs that
build self-sufficiency and benefit the community through conservation driven projects. " OCCC
headquarters is open 7-5pm Monday through Thursday and 8-12pm Friday and located off
Raymond and Orangethorpe at: 1853 North Raymond Ave., Anaheim CA 92801, with several
major public transportation access points, public parking, and bike locks. OCCC also offers
Corpsmember pick-up points throughout Santa Ana, Anaheim, Buena Park and surrounding
areas as needed. Facilities decor highlight youth success and youth, entering facilities are greeted
by Corpsmembers in professional training positions, within a state-of-the-art conservation
building. Operational facilities and educational programs are located less than I mile away at
1548 East Walnut Ave., Fullerton CA 92831, in collaboration with the Orange County
Department of Education, College and Career Preparatory Academy (CCPA). CCPA offers high
school diploma programs, STEM training coursework, and education services, with 5 full time
staff members on site. CCPA school hours are: Monday through Friday from 9-6pm.
OCCC actively administers the Santa Ana WIOA Youth Programs contract. For the past 13 years
OCCC has met and/or exceeded all contract measures, and actively meets all current contract
obligations from 2017-18 and follow-up services from 2016-17 Youth. OCCC staff continues to
deliver services to a majority of out of school youth through WIOA contracts year over year, in a
long-standing record of service excellence and contract management. Further, OCCC provided
youth employment services through the Orange County Workforce Development Board for 6
years, serving over 700 youth, and meeting and/or exceeding full contract expectations. OCCC
currently provides contract services for the Orange County Development Board WIOA National
Dislocated Worker Grant, WIA National Emergency Grants (NEG), serving 62 youth with
employment and skills training. OCCC operates an annual budget of $4,311,204 with major
funding provided from the State of California, Anaheim, Santa Ana and OC WIOA, North
Orange County Public Safety Task Force, fees for service contracts, and various grants to
OCCC.
In our 25th year of operation, OCCC provides pathways to skill development resources,
employment, training, and educational services to Orange County's hardest -to -reach and neediest
segment of our young adult population. In these 25 years, OCCC has provided paid job training
program support to over 8,400 opportunity youth and their families by instilling a strong work
ethic, developing an individual's self-worth, while providing the necessary experience and job
skills to ensure that our young adults become successful candidates in the workforce. No other
organization in Orange County provides as many hours of paid work experience —up to 29 hours
a week at $12.00 per hour, Last year OCCC paid over 84,000 hours to our Corpsmembers and
over 600,000 hours during the past 5 years.
2. Proposed Program (1 page max)
Youth will enroll in the Orange Comity Conservation Corps' program for services in the
following (5) types of measurable skill gains: educational skill advancement, occupational skill
training, high school diploma services, individualized paid job training, and post -secondary
educational achievement. Each youth enrolled will develop an individual service strategy (ISS)
in direct coordination with an OCCC Program Specialist. The timeline of services will consist of
up to 12 months' direct service. Each participant will also be eligible for 12-months post exit
follow up services. Youth services are designed to overcome significant barriers not otherwise
met within the traditional community assessment of needs. OCCC has extensive history serving
youth participants with severe barriers. Services include but are not limited to: recruitment,
screening, assessment and linkages, case management, ISS, orientation, enrollment, paid job
training, certifications, competitive employment, educational services, supportive services, skill
attainment, and service provisions with individualized target outcomes for each participant.
Corpsmembers approach the program in 4-phases of leadership development. Upon successful
completion of comprehensive service goals, youth experience transformational personal growth,
post -secondary educational gains, and increased wages through competitive employment.
To assist Corpsmembers in overcoming the barriers and complete the WIOA program
successfully, the OCCC Case Manager will identify community partnerships and resources
which are available and can provide appropriate service to the participant, i.e. Anaheim Housing
Authority, Project Kinship (Conviction Sentence Reduction), Volunteers of America,
Department of Child Support Services, OC Head Start (Child Care), Drug and Alcohol treatment
programs, community health care services, Wells Fargo Outreach Team (Financial Literacy),
Anaheim Workforce Center, CaIWORKS, DMV, etc). Support services are critical to help ensure
Corpsmembers are able to obtain and maintain employment post -Corp. These include bus passes,
gas cards, housing assistance, childcare assistance and more. The OCCC program design is
comprehensive and coordinates services for at -risk youth through extensive network of
community partners who provide services as in -kind support.
• Program Specialist will be responsible for coordinating outside support services with
local agencies and community partners
• Meetings with collaborating agencies will be scheduled monthly to review and coordinate
support services with partnering agencies
• Semi-monthly Program Department meetings will include community partner
presentations
The OCCC's Program Specialist, in coordination with the WIOA participant, are mentors to our
youth. Program Specialist will develop the youth's ISS inclusive of assessment results, work
readiness evaluation, ONET and counseling and guidance for personal needs and potential
barriers to success. Case managers will review Individual Educational Plans (IEP), help in
requesting previous transcripts from high schools, and conduct work readiness pre and post-tests.
Corpsmembers receive extensive training in "Green" technologies and projects that address
critical state needs, including natural resources and land management, energy and climate
programs, emergency response and disaster relief, recycling and land diversion programs, and
active transportation development.
3. Population (2 pages max)
87% of youth served at OCCC identify as Hispanic or Latin American (93% identify as a
minority). 85% of youth served qualify for free and reduced lunch, living at or below the
Housing and Urban Development (HUD) Federal Poverty Level. Nearly all youth identify as
being at risk of becoming homeless and/or experienced homeless. This trend continues to rise, as
in 2017-18, 15% of youth entering OCCC programs identified as homeless. Nearly all youth
entering programs live with a disability or a significant barrier
As part of this program, 25 youth will be enroll by December 31, 2019.Our program is directed
to serve youth ages 18-25. The youth served are primarily high school dropouts (out -of -school
youth), who are or have been homeless and/or runaways, have been in foster care, parenting or
pregnant youth, who could have mental or physical challenges, who are court involved, on
probation, on informal probation, and who have incarcerated parents. Aside from the WIOA
Youth eligibility requirements, youth do not need any additional requirements. Depending on a
youth's barrier(s), OCCC may help our youth obtain high school diploma or a copy of their
diploma, a letter from the foster care system, a birth certificate of their child or children, or a
letter from one's health provider stating one's health condition. Otherwise, OCCC does not
require any additional documents for enrollment aside from the WIOA Youth eligibility
requirements.
OCCC has successfully recruited youth into the Santa Ana WIOA program for the past 12 years.
We recently completed 100% enrollment for the 2018-2019 program. OCCC uses a 15-point
approach to recruit youth. OCCC has a full-time recruiter, Brown Faavua, who is actively -
engaged with our community 40 hours a week. Further, OCCC uses several tools specifically
targeted to "opportunity" youth, with a priority for out of school youth. The 15-point approach is
as follows:
1. Collaboration with the Santa Ana WORK center, and other Orange County one -stop
centers. OCCC posts flyers at these locations, and works directly with Evelyn Lenz to
send out the OCCC recruitment flyer throughout her network of organizations.
2. OCCC is active at job fairs throughout the year, include job fairs specifically targeted to
youth through partnerships with Social Services, OCREP, Orangewood, and work
centers.
3. Onsite recruitments with our Family Resource Centers.
4. Social media: Facebook, Twitter, Instagram recruitment postings and engagement.
5. Craigslist and various other career website job postings.
6. Collaboration with the Department of Education, as part of the Career and College
Preparatory Academy, in posting OCCC job recruitments throughout the 22 locations, on
the Department of Education website, and at the OCCC high school campus. Department
of Education teachers and staff also help OCCC in enrolling students in both educational
and workforce training programs.
7. Outreach to previous high school dropouts and youth that stopped the enrollment process
to re-engage in services and follow-up care.
8. Recruitment partnerships throughout our network of various non -profits organizations,
and for -profit organizations, as we are always hiring youth.
9. Presentations directly to Youth Guidance Center (YGC), Social Services Agency (SSA),
and Health Care Agency (HCA), as well as follow up services with case managers,
probation officers, and staff to ensure successful linkage and collaboration of care.
10.Outreach to local high school administrative departments and counselors to successfully
transition traditional high school students who are becoming dropouts into a continuing
educational program such as the on -site charter school, (CCPA) at OCCC.
11.00CC recruitment flyer. We send it out to all of our community partners to let everyone
know we are hiring youth 18-25, immediately.
12. We reserve booths at local Swap meets, flea markets and other local business events to
recruit youth.
13. Collaboration with the OCREP in the annual job fair, employment committee, and other
ways to establish working partnerships with the community to provide recruitment.
14. Street signs, walk-ins, word of mouth, and siblings of Corpsmembers.
15. Customer Service and follow-up services.
Customer service is a major part of our recruitment efforts. We so often work with youth who
have experienced significant trauma, experience stigmas, who have been treated poorly by
previous employers within the completive employment market. Anxiety to a new place is often a
major barrier. OCCC wants each person engaged with OCCC to feel comfortable, welcomed and
excited to be joining OCCC. Therefore, we take every extra effort in making each person
entering our facility feel valued. Customer services includes offering a drink and snacks by
intake counselors, taking time to explain the process, and to listen to the applicant's experience.
Our front desk staff including Corpsmembers in professional training positions, as we understand
youth often can relate better and feel more comfortable with youth their own age. We do not
leave anything to chance. If a young person -can enroll in the program, qualifies and is an ideal
candidate, there is always going to be significant barrier(s) due to their low-income situation. Not
only do we encourage follow-up calls, but we also call to check in on youth enrollment status.
Our goals is to meet that need by going above and beyond. To meet that person's needs in taking
this step forward. This customer service looks different for everyone entering our building, but
the idea is that we will meet each person where they are in their personal and professional
development.
These 15-points to recruitment have successfully allowed OCCC to continue to meet each
program's enrollment needs. OCCC successfully complete the past 13 years of enrollment with
the Santa Ana WIOA program by developing this model. The OCCC team meets quarterly to
further develop this model, as to always seek to expand our services throughout the community.
This approach will continue to be the model for enrolling all 25 youth into the Santa Ana WIOA
program by the December 31", 2019 deadline.
Included in Attachment C is our letter of support from Lorri Guy, Program Manager for the
North Orange County Continuing Education (NOCE) Workability Program. NOCE collaborates
in the care of youth to provide referrals to the OCCC programs. Further, Valerie Brauks, Orange
County Director of Community Services with the Children's Bureau offers an additional letter of
support in referring youth to OCCC programs.
4. Assessment (1 page max)
OCCC programs explicitly meet the needs of youth with significant barriers including low-
income barriers, gang involvement, drug use, and domestic violence. Once a Santa Ana resident
youth (or homeless youth) enters facilities, the screening, assessment and linkages process takes
place with full-time Santa Ana WIOA Program Specialist Mr. Darin Garcia as follows:
1. Prospective participant completes and submits the OCCC application. The Program
Specialist determines eligibility for the Santa Ana WIOA Youth Program.
2. Topics discussed during the assessment process are as follows: eligibility requirements
for program services; what each youth expects upon arrival; an overview of the program
mission; expected results/outcomes (employment, obtaining credentials, higher education
attainment) and a description of both the youth's and case managers' responsibilities.
3. During the assessment process, the Program Specialist has the opportunity to discuss
important issues in detail and identify youth's individual goals. Program Specialist
conducts an interview using an OCCC 5-page questionnaire (attached in W-additional
attachments section of RFP) to assesses over 50-points upon entry into programs.
4. Once the youth is deemed eligible to be enrolled in the WIOA youth program,
registration in CalJobs and selective services is verified. If youth is not enrolled in
CalJobs or selective services, Program Specialist assists in registration as necessary. The
youth completes an Individual Service Strategy (ISS); which allows the youth to identify
their interests and goals, skills and abilities and personal characteristics. Youth then
administered the Test for Adult Basic Education (TABE) pre -test in literacy and
numeracy skills.
According to the 2012 Anaheim Youth Services Assessment the term "at risk" is widely used
when referring to youth who may be at risk of "lifelong disadvantage". The assessment found
"youth are at risk due to a number of challenges that have the potential to keep them from
achieving success in their lives. The top four risk outcomes identified through this assessment
process, including poverty, gang activity, school dropout, and drug use". OCCC recruits and
serves to these barriers. OCCC is the type of program needed to help youth overcome these
barriers. OCCC hires homeless youth; OCCC hires youth living in deep poverty; OCCC is
felony -friendly. OCCC provides a safe haven from gang activity and gang -pressure. OCCC
supports youth living with severe mental health, disabilities, addiction(s) and abuse, dual
diagnosis, and other conditions; OCCC graduates youth who have dropped out of traditional K-
12 educational tracks. OCCC reframe barriers as potential strengths, building one's resistance.
OCCC supports youth seeking to escape domestic violence. While OCCC recruitment efforts
target all youth of Santa Ana, the majority of youth entering prograrns continue to live in Santa
Ana's lowest income, socio-economically restricted neighborhoods, with active gang
recruitment, and drug abuse, OCCC recruits and serves youth with the most significant barriers,
meeting or exceeding the out -of -school recruitment numbers every year over the past 13 years
for the Santa Ana WIOA Youth Program.
OCCC staff provide exceptional customer service to complete the assessment and follow up
tasks. Staff go above and beyond. Supportive services are provided, as needed. Staff transport
and pick up youth, as needed. Youth gain trust of OCCC.
5. Paid & Unpaid Work Experience (3 pages max)
Corpsmembers may remain at the Orange County Conservation Corps for up to two years to
"earn... learn... and serve". This gives them the time necessary to develop the skills to
enter the workforce. OCCC's program provides an opportunity for participants to earn a
living through paid work experience, learn job skills and further their education, while they
serve the public by completing conservation projects and services. Corpsmembers who
determine to work at OCCC work 29 hours per week, Monday through Thursday, and
receive additional training, workshops, mentoring, supportive services and case
management upon returning to the campus at 2:30pm.
As one of 14 local and state certified conservation corps in California, OCCC belongs to a State
association of local conservation corps designated to provide services to our at -risk young adults.
The year-round paid job -training work of Corpsmembers help mitigate changing climate impacts
through fire fuel reduction, flood protection, water quality, reforestation, habitat restoration,
wetlands protection/reparation, wildlife and native species protection, homeless encampment
cleanups, bottle/can, tire, E-waste, and oil recycling. All activities support reduction of Green
House Gas and a lower -carbon footprint. Many underrepresented young people in Orange
County have little to no access to outdoor experiences. This is especially pervasive in the urban
areas we serve, among communities of color and poverty. The mission at OCCC is to preserve
and protect the environment, as well as provide paid job skills training and career technical
education opportunities for young men and women who come from some of the state's most
disenfranchised communities or experience homelessness. Corpsmembers participate in
programs and projects that address critical state needs, including natural resources and land
management, energy and climate programs, emergency response and disaster relief, recycling
and land diversion programs, and active transportation development.
As part of youth training, Participants have the option to be placed at Work Experience Site
(WEX) and On -the -job -training locations through various multi -year partnerships with OCCC.
Our community placement partnership sites including the following sites: Aerofit, Pathways
Group, Heavy Equipment College of California, Associated General Contractors of America —
Apprenticeship (AGC), Working Wardrobes Thrift shop, PA Commercial Construction, Heritage
Museum, Boys & Girls Club of Brea, Yorba Linda & Placentia, Anaheim Independencia FRC,
Community Action Partnership, Monkey Business, Walgreen's — (Santa Ana, Anaheim sites),
CVS — (Santa Ana, Anaheim sites), Moxie Glam, Smart & Final, G.O.A.L.S., Costco, Dad's
Matter Children's Bureau, Crush Studios, Friendly Center, Anaheim Library, Goodwill
Industries, Mesa Cold Storage, Orangethorpe Elementary School, and the Southwest Carpentry
Union, as measured by the worksite manager. WEX sites, offered year round, also lead to the
opportunity for direct hire employment following the completion of the paid job training
experience. Today, several sites continue to employ previous Corpsmembers in WEX who are
now Job Coaches, Managers, Drivers, IT Specialist, Administration Assistants, HR Clerks,
Warehouse staff, and more within that company. Youth training at WEX sites complete a site
agreement, orientation specifically detailing policies, and transitional assistance into competitive
employment, OCCC WEX sites offer paid job training in opportunities that include in -demand
industries identified in the Orange County Regional Plan including Manufacturing (Aerotec site),
Information Technology (Goodwill Industries), Healthcare (Children's Bureau), and
Hospitality/entertainment (Marriot).
We collaborate with the Marriott International serving all of Orange County, in collaboration
with Ms. Karen Kretschmer, Human Resources Market Manager- Orange County to provide
WEX training sites and direct hire within all of the hotels and offices throughout Orange County.
Youth receive training in customer service, front desk operations, hospitality, and stewardship.
Youth then have an opportunity to gain competitive employment following their training with
the Marriot, as well as the Voyage Global Leadership program, including exposure to specialized
training of several functions with our global hotel network. Marriott Hotels includes Four Points,
Fairfield, Residence Inn, Towneplace Suites, and Courtyard.
Corpsmembers also have an opportunity to join paid and volunteer disaster response
assignments, as needed throughout the County and State. Each year certain community needs
arise. Currently, Corpsmembers are completing projects in recently burned areas of north Orange
County devastated by several wildfires. These projects help remove debris and fire fuel, clear
and restore habitat, and require significant teamwork and coordination with the County staff,
City staff, Crew Supervisors, fellow Corpsmembers and community members. Other projects
include building emergency sand bags, removing fire fuel from dangerous areas, and cleaning up
homeless camps from the Santa Ana Riverbed.
Letters of support from the City of Garden Grove's Public Works Facility Manager Ron
Meislahn highlighting the efforts of the paid job -training program youth completed. Further
Michael J. Byrne, Senior Management Analyst from the City of Irvine's Solid Waste and
Recycle Program has provided additional support of the OCCC crews and paid job -training
program. Numerous Corpsmembers have gone on to work for City and County Public positions
related to environmental efforts, public works, and conservation technologies.
OCCC through our on -site partnership with the Orange County Department of Education,
College and Career Preparatory Academy (CCPA) provide STEM training directly to
Corpsmembers. Corpsmembers work in teams or "crews" to develop healthy teamwork skills,
healthy communication skills, all apart of the STEM Workplace Skills found to be needed by
Orange County companies and entrepreneurs (OCSTEM, 2019). Corpsmembers are required to
participate in STEM workshop opportunities to prepare students for college readiness, including
Common Core life skills, healthy communication skills, and to have the ability to solve
problems. CCPA teachers recently completed the following STEM training courses in 2018: (1)
two day training on the new California Social Science Framework and how the adopted social
Science curriculum coincides with the new framework. (2) half -day training on the adopted
English Language Arts curriculum and its online components. (3) staff were trained in the
remedial reading program, MAX Scholar, to meet the needs of our students to improve literacy
skills. (4) three day training on computer use in education. CCPA Principle Dave Conner
provided a letter of support highlighting the partnership with OCCC and CCPA.
Each of the 25 OSY completing programs at OCCC, in collaboration with CCPA, is required to
meet one-on-one with a CCPA instructor to improve skills, with an emphasis on STEM based
practices and training. Each OSY receives a laptop computer to complete coursework,
workshops and STEM based skills. CCPA staff enroll OSY students near completion of their
high school diploma in community college, with an emphasis "Increase staff and student
utilization of technology in instruction and learning as demonstrated by teachers and students
incorporating 2lst Century skills of collaboration, communication, problem -solving, creativity,
and character development into assignments" —Dave Conner, CCPA Principle, Orange County
Department of Education, Division of Alternative Education.
OCCC recognizes another major hurdle to competitive employment in Orange County is a
driver's license, as nearly 80% of youth entering programs do not have a driver's license. This
challenge is especially pervasive for at -risk youth living in low-income neighborhoods. OCCC is
currently developing a 3-year plan to develop urban forestry and arboriculture career
development in partnership with West Coast Arborists, Orange County Department of Education
and the Disneyland Resorts. The project involves tree planting and monitoring within
disadvantaged or severely disadvantaged communities, reduction of Greenhouse gas, career
development and driver's education. If the grant is awarded through Proposition 68, OCCC plans
to provide onsite driver's education to all youth needing a driver's license the OCCC campus.
OCCC offers multiple on -site collaborations with postsecondary institutions, directed at post-
secondary educational certifications. OCCC collaborated with the North Orange County
Regional Consortium for Adult Education (NOCRC), School of Continuing Education, to bring
multiple certification programs to the OCCC campus. These courses included basic computer
skills certification (Microsoft Word, Excel, Outlook, PowerPoint), Early Childhood classwork,
IT Certification and other courses, NOCRC provide an on -site teacher, and cohorts of 12-20
youth completed certification coursework. OCCC also collaborated with Pomona Fairplex and
the Water training program to provide on -site Water Technician and Water Distribution
California State Certification. OCCC hired an state certified instructor to train cohorts of students
to pass the Water Distribution 1 (DI) and 2 (D2) level testing requirements, as well as the Water
Technician 1.(Tl) and 2 (T2) level certification. The program was also supported by the Orange
County Community Foundation, These efforts led to 21 youth participating in the program,
youth gaining meaningful employment within the water treatment industry. Field site visits were
also taken to various major water treatment facilities throughout the region.
OCCC offers multiple on -site collaborations with pre -apprenticeship programs. Associated
General Contractors of America — Apprenticeship (AGC) completed on -site presentations,
workshops, recruitments, and information session at OCCC, Several Corpsmembers have gone
on to complete Journeyman apprenticeships with AGC. OCCC and CCPA have also collaborated
with Local 441 International Brotherhood of Electrical Workers, with the most recent
recruitment taking place at the OCCC campus on 1/31/2019 at 3:30pm to all active
Corpsmembers (flyer attached to Attachment W).
On -site training for Corpsmembers in the conservation paid job training also receive hand tool
training skills certification, 4-phase leadership development, workshops, financial literacy,
incentives for multiple achievements, food and snacks, hydration flasks, uniforms, boots and
safety training skills. Youth receive extensive training in orientation, as part of their on -boarding
to the program. Staff meet Corpsmembers at the start of their first shift to provide additional
support, answer any questions, assist with the time clock, and assist in the assignment of one's
Project Supervisor.
Santa Ana City Council Member Jose Solorio provided a letter of support of OCCC.
6. Alternative Secondary School Services (3 pages max)
The College and Career Preparatory Academy (CCPA) is an affiliate Charter School to the
Orange County Department of Education/Alternative, Community, and Correctional Education
Schools and Services (ACCESS). CCPA provides an educational program for those 18-25 years
of age that have not yet completed a high school diploma. This program serves the targeted
population with an independent -study model of instruction that provides the flexibility and
support to work and participate in career training programs. CCPA supports its students in a way
that focuses on one of the legislative intents in the Charter Schools Act, which is to "increase
learning opportunities for all pupils."
Through collaboration with a variety of partners, CCPA's ability to meet the needs of its diverse
population is strengthened. The most important partnerships are those formulated between
teachers, students, parents, mentors and the community, The dynamics among these groups are
critical to the planning, implementing and design of CCPA. Agency and community partners are
vital to the academic and personal progress, and meaningful learning experiences for CCPA
students. These partnerships provide guest speakers, mentors, field trips, career fairs, job
shadowing, project -based learning experiences, internships and community service opportunities.
CCPA partners with seven agencies through their federally funded workforce programs. Since its
inception, it has impacted the lives of more than 600 young adults by giving them the
opportunity to complete their high school graduation requirements, developing an Individualized
Education Career Service Plan (IECSP), to connecting them with Workforce Innovation and
Opportunity Act (WIOA) partners and the Orange County Conservation Corps, who assist them
in career exploration and guidance, opportunities for skills training in high demand industries,
and leading to a good job along a career pathway or postsecondary education.
CCPA opened its doors in the fall of 2018 at the OCCC educational campus, sub -leasing the
facility. The majority of our students reside in the cities of Anaheim and Santa Ana. The school's
ethnicity breakdown consists of 79 percent Hispanic or Latino, 13 percent white, 2 percent
African -American, 2 percent Asian, 4 percent multi -ethnic, and gender mix is equal. Sixty-seven
percent of our students range in age from 18-20 years old, but also 17 percent of our students are
age 23 and 25. The percentage of students classified as English learners is 38 percent, as low
income is 92 percent.
CCPA teachers have received significant training within STEM and OC STEM, and Common
Core. CCPA provides workshops, one-on-one weekly mentoring, and drop -in study times.
OCCC students receive a personal laptop rental provided by CCPA. Youth can complete
coursework at the campus, with WIFI capacity, or take their laptop computer with them to
complete coursework at home or throughout the community. CCPA on -site staff includes
Principle Dave Conner, who assists day-to-day operations, retention services, and dropout
recovery. CCPA and OCCC collaborate to coordinate services in dropout recovery. Staff
consistently weekly case management meetings, specifically targeting "hotspots" to provide
appropriate interventions in reconnecting youth to services. Hotspots are considered someone at
risk of falling out of services, experience crisis, or other immediate needs. CCPA and OCCC
staff have received significant training in provided support to youth in crisis. OCCC staff have
the ability to go to the OSY to provided interventions. OCCC staff also call youth, providing
mentoring services and counseling support to problem solve issues, provide referrals to address
specific needs, as well as provided supportive services to address further barriers. OCCC staff
provide pick up points at various locations throughout Santa Ana, Anaheim and Buena Park to
help with transportation barriers. OCCC staff link parenting youth to various childcare providers
including Orange County Head Start. OCCC supports mental health issues with directly linking
youth to the Health Care Agency Behavioral Health Services for intakes and assessments. OCCC
refers youth to several domestic violence shelters and hotlines to support young men and woman,
provide psychoeducation regarding the "Cycle of Violence" and the negative effects of violence
in the household on early childhood development. Program Specialist for OCCC's Anaheim
WBD Grant are led by Ms. Veronica Yepez. Ms. Yepez own life experiences include domestic
violence, low-income housing and now she possess the skills to help mentor, guide, and counsel
youth to succeed in completing program outcomes. Ms. Yepez recently was honored as a guest
speaker at the Ruth House of Hope and shared her own survival story fibm domestic violence.
Ms. Yepez has served youth at OCCC for 8 years. Ms. Yepez also has a Bachelor's of Science in
Accounting. She is a talented and passionate role model for the young adults, especially those
experiencing "hotspots". Ms. Yepez has years of experience in dealing with crisis situations.
OCCC and CCPA provide quarterly back to school celebration events, as all the past students are
given specific information needed to continue their educational goals. Staff BBQ and often hold
icebreaker activities, complete tours and do everything in our power to re-engage youth in
educational and employment programs. OCCC Program Manager Susan Soria often collaborates
with local organizations, as she recently was able to get the radio station 97.1 to host a back to
school event, which was featured on their radio station, and the campus held a friendly staff vs.
Corpsmembers basketball game.
OCCC holds Youth Advisory monthly meetings to address improvement of services, increased
participation of youth in programs, and innovation within the OCCC. Dropout recovery is also
addressed in these advisory meetings, in which OCCC youth present ways to better improve
retention services. OCCC have raised funds to host a "prom" night, which Working Wardrobes
was able to collaborate in donating dresses for the ladies, and suits for the men. The event
provided retention services, providing a lot of excitement for the youth who dropped out of
school and were never able to attend their own prom. The event was ultimately a success, and
featured in the Orange County Register.
The Corps job readiness and workforce preparedness training incorporates the SCANS
Foundation Skills and the development of effective personal qualities:
Basic Skills: Corpsmembers will become competent in reading, writing, mathematics, speaking
and listening.
Thinking Skills: Corpsmembers will develop the ability to think creatively, to learn, to reason,
to make decisions and to solve programs.
Personal Qualities and Leadership Skills: Corpsmembers will develop individual
responsibility, self-esteem, self -management, self-control, stress management, sociability and
integrity through OCCC participation.
OCCC collaborates with the local Universities and Colleges to provide internship opportunities.
Internships include students completing social work hours, organization development, and
counseling psychology. Interns have worked with students in the areas of personal, social -
emotional counseling, group therapy, and crisis intervention. Interns also work on connecting
youth with connecting students with services, as needed.
OCCC Corpsmembers are eligible for AmeriCorps scholarships while completing Crew -based
work at OCCC. Youth who complete 300 hours of paid job training receive a post -secondary
scholarship for $1271. Further youth who complete 450 hours of Crew -based work at OCCC
receive $1542 in a post -secondary scholarship. Once enrolled in college, and youth complete
their first 3- units, youth receive their full AmeriCorps scholarship award(s). Youth can earn up
to (3) AmeriCorps scholarships while working at OCCC, valued at more than $3700 to start
one's post -secondary career.
CCPA hosts an annual Governance Council Network Conference, which CCPA Principle Dave
Conners hosts more than 60 community business leaders, school site administrators, community
college outreach specialist and community leaders to gather in developing education, career
preparation, workforce training, employment and STEM based -best practices. OCDE partner
agencies are encouraged to network with employers to gain a better understand of what our
community needs are today. CCPA youth are referred for services through this consortium.
CCPA and OCCC high school specialize in disability services, including when a student has an
IEP. Special accommodations include one on one tutoring and support. OCCC also
In the past 5 years, OCCC has graduated nearly 450 youth with a California high school diploma.
7. Preparation for Postsecondary Education and Training (3 pages max)
OCCC provides integrated services to "at -risk" or "Opportunity Youth". "Opportunity Youth -
sometimes referred to as "disconnected youth" - are defined as people between the ages of 16
and 24 who are neither in school nor working. As of 2015, there are approximately 5.8 million
young Americans [I in 6 youth] who meet the definition of Opportunity Youth" (Bridgeland and
Milano, 2012). Further, Substance Abuse and Mental Health Services Administration
(SAMHHA) found adults under age 24 are the fastest growing segment of people experiencing
homelessness, and may be at greater risk of homelessness than any other age group. In 2014,
34% of people experiencing homelessness were under age 24, according to Housing and Urban
Development (HUD, 2012) report. SAMSHA further reports Opportunity Youth are "failing to
build an economic foundation for adult independence".
In these 25 years, OCCC has provided paid job training program support to over 8,500
Corpsmembers by instilling a strong work ethic, developing an individual's self-worth, while
providing the necessary experience and job skills to ensure that our young adults become
successful candidates in the workforce. Corpsmembers receive an education, learn professional
job skills, take critical steps forward to become an employed and self-sufficient adult; an asset
within their families, as asset within their community, an asset for all of California.
The Santa Ana WIOA Participant will have the opportunity to earn several certificates of
completion and/or accomplishments such as: California high school diploma/GED, Americorps
Educational Award(s), Forklift, Chainsaw, Red Cross CPR/First Aid, Safe Serve Food Handlers,
California State Guard Card, OSHA-10 hour (emphasized for Construction), and otherjob
training readiness certifications. Each certification is individualized to advance each Participants
progress towards their IEP and ISSP overall goals.
The OCCC organizational purpose is to empower young adults to become self-sufficient
members of their community. The Corps accomplishes this by offering activities and organized
instruction targeted toward the educational, professional, and personal development of youth.
Some of the common and additional measures to be utilized to evaluate the success of this
program will be as follows:
• Participants who are unemployed and out of school will become enrolled at the Corps and
will successfully complete the OCCC paid work experience assignment, as measured by
the Corps Crew Supervisor's work ledger. The work of OCCC's Corpsmembers help
mitigate changing climate impacts through fire fuel reduction, flood protection, water
quality, reforestation, habitat restoration, wetlands protection/reparation, wildlife and
native species protection, homeless encampment cleanups, bottle/can, tire, E-waste, and
oil recycling. All activities support reduction of Green House Gas and a lower -carbon
footprint.
• Participants enrolled in the CCPA school will earn their high school diploma and will
successfully co -enroll in post -secondary education as they get close to graduation, as
measured by classroom instructors teaching records
• Participants will successfully acquire "soft" and "hard" occupational skills training
needed to complete their assigned work projects (i.e. disaster response, habitat
restoration, construction, recycling, conservation projects, trail building), as measured by
the WIOA Program Specialist and the Corps Crew Supervisor's evaluation records.
• Participants will successfully improve their basic skills and improve at least two grade
levels on a standardized test, as measured by TAEE tests and instructor records.
• Participants will successfully participate in multiple work and educational leadership
experiences, as measured by a list of guest speakers, workshops, field trips, instructor's
daily planning, and youth's portfolio.
• Participants will successfully apply for and received scholarships for post -secondary
instruction, as measured by scholarship awards, post -secondary enrollment.
• Participants will successfully demonstrate leadership skills through various crew -based,
peer to peer based, and team -based activities, as measured by Crew Supervisor and
Program Specialist evaluation notes.
• Participants will successfully complete college preparation/financial aid/ apprenticeship
training, College enrollment workshops, as measured by Program Specialist evaluation
notes.
Post -secondary educational opportunities/activities which will be offered to WIOA participants
also include:
• Earning credits towards and completing their high school diploma
• Earning scholarships for post -secondary opportunities
• Remediation of basic skills and individual tutoring in academic subjects needed
• ' Accompanying youth to make personal introduction and/or visits to individual
offices/departments, community colleges, trade schools, universities
* Completing financial aid packages, waivers, grants
• On -site Social Workers to work with students in the areas of personal, social -emotional
counseling which is greatly needed at our school site.
As we approach each OSY personal and professional development from a strength's based
individual assessment, OCCC must be able to meet each person where they are in their
development. Therefore, we have built an extensive network of partnerships within the Orange
County post -secondary educational community, as mentioned in previous sections. Our years of
experience have found that there are hundreds of career pathways that lead to a livable wage. We
are often working with high school dropouts, and significant amount of time is taken to complete
one's high school diploma and graduate. As we get close to graduation, our goal at OCCC is to
provide co -concurring enrollment at the community college level. Our team helps with every
step along the way to enroll a person in college, including taking tours and completing
documents at the campus. FAFSA often requires parent taxes, or a waiver, which OCCC staff
assist OSY in completing the entire process. Then our goal is to graduate high school, enroll in
the counseling course at the local community college, pick a career pathway, and begin taking
general education classes, earn credits, and find one's personal passion. Follow up services we
continue to support youth in completing our first classes, enrolling in additional coursework, and
helping with additional resources, crisis interventions, supportive services, ongoing emotional
mentoring, as well as other follow up services.
OCCC have worked in collaboration with the Santa Ana, Fullerton, Cypress, Golden West,
Rancho Santiago, and other Community Colleges to support youth in the enrollment of the
community college process. We also help youth understand all the specialized training at the
community colleges including programs like the Nursing programs, HVAC, Auto -mechanical,
and so many other programs, as these are career pathways to a livable wage in Orange County.
Another critical tool used at our campus is the benefit of an education. These numbers are
highlighted at the campus: "College graduates, on average, earned 56% more than high school
grads in 2015, according to data compiled by the Economic Policy Institute. That was up from
5 1 % in 1999 and is the largest such gap in EPI's figures dating to 1973. Since the Great
Recession ended in 2009, college -educated workers have captured most of the new jobs and
enjoyed pay gains. Non -college grads, by contrast, have faced dwindling job opportunities and
an overall 3% decline in income, EPI's data shows."
The OCCC Leadership and Development Team focuses on further skills acquisition. Each youth
completes 4-phases of their development, ranked according to leadership components: work
readiness, certifications, high school diploma, attendance rate, disciplinary write-ups,
S.M.A.R.T. goal attainment, leadership activities engaged in at OCCC, and performance
reviews. Each phase is represented by a belt, orange, green, silver and black. Team sports,
including basketball and soccer tournaments, all-star games, staff vs. student games, and games
against local area Conservation Corps are included in this, "phases process." Youth are
encouraged to participate in team activities to bring out the best in their social, emotional, and
physical wellness. Annual picnics, holiday party meals, family Christmas and Thanksgiving
meals allow for Corpsmember appreciation events, recognition for achievement, and phase
advancement.
The Laguna Canyon Foundation's Executive Director Hallie Jones has provided a letter of Intent
to continue support including educational training for Corpsmembers in conservation,
environmental stewardship, and habitat restoration. OCCC and The Laguna Canyon Foundation
complete several extensive training programs a year for youth in programs, followed by hands on
training in habitat restoration, trail restoration, and natural science (erosion, water science, native
vs non-native).
Josh Volp, Director of Operations, has served OCCC for 19 years. In those years, Josh has nearly
seen it all. "Crews" of Corpsmembers are assigned to individual Crew Supervisors, and many of
the Crew Supervisors were once Corpsmembers. Josh rewards strong work ethic, and often hires
Corpsmembers who show strong leadership, initiative, and drive. Josh takes pride in a job done
right, which is the culture within OCCC. Project Supervisors, who have graduated from the
OCCC program and gained competitive employment at OCCC, often provided additional support
and training to Corpsmembers because they have lived experience. They provide peer to peer
services that allow more compassion, understanding, empathy, and ability to overcome barriers.
Nearly all of the Program Supervisors are previous Corpsmembers. This level of peer to peer is a
pillar and driving force in the recovery model in supporting people with disabilities, as nearly all
Corpsmembers entering programs live with a disability.
8. Tutoring (1 page max)
Santa Ana OSY will receive tutoring from The College and Career Preparatory Academy (CCPA)
on a weekly basis one hour per week with a CCPA teacher. OSY and CCPA will review the
weeks progress in coursework, answer questions, explain topics, provide feedback on test scores
and results, teach STEM based fundamentals of Common Core, develop a safe and trusting
relationship, and ultimately lead to completion of each course. Tutoring will improve TABE
literacy and numeracy skills from pre to post test. CCPA facilities also have the ability to provide
additional support in tutoring through use of software programs. At times, these programs are
able to meet certain grade level numeracy development goals. For example the computer lab has
a mathematics program that provide visual queues rather than word problems to develop basic 4-
5th grade numeracy skills. Further, when accommodations are needed due to Individualized
Educational Plans (IEP), CCPA teachers are able to accommodate those needs based on the
specific plans in the IEP.
Program Specialist will also provide tutoring services for OSY considered below "basic skills
deficient". One-on-one tutoring is available at both the campus and OCCC headquarters in a
private room, conference room, or at the computer labs, based on the OSY preference. Program
Specialist also have the ability to tutor youth off -site at a location more preferable to the youth,
9. Mentoring (1 page max)
OCCC has provided mentoring services for 25 years. OCCC Program Specialist, OCCC Project
Supervisors, all CCYS staff, and OCCC administrative staff have all taken on mentorship roles.
OCCC has built a strong network of community partnerships to address challenges, crisis, and
barriers each youth face. OCCC case managers and staff have helped the most difficult cases, the
most challenging, heartbreaking, and tenacious participants at OCCC. We approach each case
individually, understanding that life's struggles will happen while in the program, yet challenge
our youth to give us their best. At OCCC we hold each participant accountable. We seek, and
expect the absolute best out of our youth. We challenge our youth to take pride in the work they
complete.
Homelessness is a significant burden to our youth. We often recognize one's strength of
resilience to build on their self-esteem if they are completing a program while living on the
streets. It is an incredible accomplishment. To address this need, in 2018 we started partnering
with Citynet, in collaboration with the City of Anaheim, Mercy House, and the Health Care
Agency to link our homeless youth to services. Through the Orange County 211 referral system,
a VSPDAT can be completed and we can link them to additional support in the community. We
have successfully linked youth to supported housing programs, as well as transitional and .
emergency housing programs. We rely on the Fullerton and Santa Ana Armory in the cold
seasons for emergency shelter. We also refer to shelters, as a few more have opened in the past 6
months. We have had housing programs present at all staff meetings as well.
Mental health issues and homelessness are often tied closely together. Our staff have received
mental health first aid training, and continue to support youth in connecting to the Health Care
Agency for mental health services. The health care agency and probation departments also
provide referrals to youth in recovery services, as OCCC is willing to support youth with
multiple barriers. OCCC staff have taken and sat with youth through initial intakes at the mental
health clinics, as there can often be significant stigma attached to the initial meeting with a
mental health professional. We also bring mental health providers onsite to present and help.
OCCC partners with the Department of Child Support Services to assist young men and women
with custody issues, child support issues, and other significant barriers facing a young adult.
Substance abuse is a major coping strategy among at risk youth. In the past we have hosted AA
meetings onsite, referred directly to Drug and Alcohol treatment programs, NA meetings, and
Co-occurring support with the health care Agency. Often times youth are in significant denial,
not understanding the risk they are in if they continue to use. We provide psychoeducation using
our own lived experiences, as well as the leadership of our youth who are in recovery. OCCC
Corpsmember of the Year in 2017 entered the program homeless and drinking daily. Through his
recovery, he was often able to speak directly to our youth in crisis about his own recovery.
Because youth spend 6-9 hours a day in a healthy program, they often become their own mentors
and friends. At times they will also reach out to staff to alert when someone may be at risk, and
further interventions are provided by OCCC staff,
Domestic violence and gang violence is another major barrier. We've created a safe haven from
that life-style. We offer a large network of community resources. We challenge youth to change.
10.Workshops (2 pages max)
Wells Fargo Representative Joey Hernandez provides intensive financial literacy through our
multi -year partnership. Wells Fargo outreach team offers multiple topic -specific workshops
(establishing credit, buying your first car, opening a banking account, starting your own
business, interest rates, overdraft fees). We offer a financial incentive for opening a bank
account, often inviting several local banks to the campus to help teach youth the benefits of a
bank account. As we understand at -risk youth are extremely vulnerable to financial predators,
over the years we have established a deep trust in our financial partnerships to ensure youth
receive concrete information from trusted people in financial literacy, and that we have a
working relationship for our youth. Workshops are provided on a monthly and at times quarterly
basis, depending on Wells Fargo availability.
OCCC teaches the Corps to Career workshop series, including workshops on owning your own
business. If there is one thing that is clear, youth are extremely resourceful. Many young adults
know how to run their own business, yet lack some of the fundamental skills needed to maintain
a healthy business over the years. The Corps to Career workshop on Entrepreneur skill training
focuses on the "soft" and "hard" skills needed to be your own boss. Corps to Career workshops
cycle through a gamut of topics throughout the series before restarting again.
OCCC reiterates the fundamental point that education leads to increased wages. This point starts
at orientation, and continues throughout one's time at OCCC in various Corps to Career
workshops. Orange County's livable wage is increasingly going higher and higher into the mid
20's, and therefore information regarding labor markets that pay well above the livable wage,
especially the markets within the high demand industries (Construction, health care, IT,
hospitality/entertainment) are emphasized. Apprenticeship workshops are also given on a
quarterly basis.
Parenting classes, family planning, as well as long term financial planning, are a part of the
ongoing partnership with Dad's Matter with the Children's Bureau. These workshops and
services are available on an on -going basis. OCCC also has a 6-series parenting class with
Working Wardrobes, which ends with a fashion show in which all of the women get to attend,
dress up, get their hair done, and be a part of a special event with the community. This class
addresses safe sex, safe relationships, family planning, self-esteem, and personal self-worth.
Worker's Rights/Labor Laws are completed in OCCC program orientation, completed every two
weeks, for multiple hours per session, including a post-test and copies of one's rights, the laws,
signed for both Corpsmembers and the organization. OCCC also often has guest workshops with
various agencies which touch on these topics including Goodwill of Orange County Human
Services presentation from Rhonda Garcia. Rhonda often presents an HR perspective as well as
an employer's rights perspective to teach youth how to approach interactions with Human
Resources.
OCCC also facilitates monthly guest speakers to present on various topics including health,
wellness, careers, colleges, and much more. For example, Planned Parenthood is scheduled for
February to present to the entire youth body regarding health resources. In the past Human
Options has completed domestic violence presentations to the entire youth, which have created
intense reactions from our youth who have experience sexual assaults, domestic violence assault,
as well as challenged the culture of abuse within some low-income communities. These
workshops often feature healthy options including creating a safety plan, getting help and getting
out of an abusive relationship. These workshops are presented on a quarterly rotation, as the
organization is available to present.
The Corps to Career workshop series goes into significant depth about personal and professional
development. Topics covered include attitude, safety, communication, initiative, cooperation,
appearance, work quality vs. quantity, attendance, personal accountability, work ethic, work
readiness, leadership skills, disability awareness, volunteering in the community, responsibility,
career pathways, certifications, post -secondary education, civic engagement, community.
Throughout all of these workshops, analytical skills at the workplace are presented at various
topics. Youth are also encouraged to participate in volunteer opportunities throughout various
OCCC partnerships to further their development, and achieve leadership skills as part of the
Corps to Career model. OCCC also host guest speakers who have significant barriers and
disabilities, to provide a common ground of resilience and hope. To show that people in very
tough situations can overcome anything, achieve anything they set forth in accomplishing, and
motivate our young adults to become leaders of tomorrow.
11. Civic Engagement or Leadership Development (2 pages max)
The OCCC Leadership and Development Team focuses on further skills acquisition of each
Corpsmember in the program. Every Corpsmember starts with an orange belt at Orientation.
Each youth completes 4-phases of their development, ranked according to leadership
components: work readiness, certifications, high school diploma, attendance rate, disciplinary
write-ups, S.M.A.R.T. goal attainment, leadership activities engaged in at OCCC, and
performance reviews. Each phase is represented by a belt, orange, green, silver and black, with
black belt representing the highest level of personal and professional development. Social events,
team sports, family events and participation including basketball and soccer tournaments, all-star
games, staff vs. student games, and trivia games are included in this, "phases process." Youth are
encouraged to participate in team activities to bring out the best in their social, emotional, and
physical wellness. Annual picnics; holiday party meals, family Christmas and Thanksgiving
meals allow for Corpsmember appreciation events, recognition for achievement, and phase
advancement.
Each phase of leadership and development takes on new challenges. Program Specialist, CCPA
teaching staff, Project Managers and Leadership and Development Program Manager all work
together to support a youth's development through his time at the Corps. The second phase,
"Green belt" includes 30 days of perfect attendance, which is also an incentive goal, a good work
and performance evaluation, and personal growth & development, as determined by staff
engaged with the Corpsmember. The green belt also requires completion of workshops,
leadership development with your program specialist, and work readiness components.
The third phase of the program, the "silver belt" includes an additional 30 days of perfect
attendance, good work and performance evaluation, personal growth and development (physical,
mental, educational), completion of a State Recognized Certification, multiple Corps to Career
workshops leading to the development of a personal portfolio, and additional career and post-
secondary workshops. Additional financial literacy gains, and additional leadership development
are also required. The final belt, the `Black" belt requires an additional 30 days of perfect
attendance, good work and performance evaluation, personal growth and development (physical,
mental, educational), completion of one's personal portfolio and additional competitive
employment workshops to prepare for interviews and competitive employment. All youth
participate in the leadership and development.
OCCC also participates in civic engagement. On election day, and leading rip to election day,
special efforts are made to educate youth on the civic duties one possess as an adult, informing
youth on local and national voting rights, where to vote, as well as allowing television time to
follow the day's election news. All Corpsmembers participate in these election days.
Another civic engagement OCCC creates is flying a group of 2-4 Corpsmembers to Sacramento
to meet with the other 14 Conservation Corps and tour the State Capital, meet with legislators,
compete in educational activities, often meet with the Governor and other legislative leaders and
policy advisors shaping California, and allow for dialogue between Corpsmember and one's
representative.
12. Supportive Services (1 page max) O. Will your organization provide supportive services to
youth such as gas cards, bus pass, childcare assistance, etc.? If so, please describe.
OCCC provides supportive services to youth, including gas cards, monthly bus passes, housing
support, childcare assistance. Supportive Services comply with W.I.A. Regulations: 663.805:
support service may only be provided to individuals who are: participating in core, intensive or
training services; unable to obtain supportive services through any other programs provided such
services; when they are necessary to enable individuals to participate in the WIA program.
Supportive services are available to youth throughout the 12-months in program, as well as the
12-months in follow up after exit. OCCC has provided supportive services and has extensive
history in providing this service with care, accountability, and accuracy. At times very special
cases will arise, in which the Supportive Services processing procedure will be followed, as with
all supportive services (Please see attachment G).
13. Incentives (1 page max) A. Will your organization provide incentives to youth for
accomplishing program benchmarks or personal goals? If so, please describe.
B. Include the Incentive Policy as Attachment H.
OCCC provides incentive to youth for accomplishing program benchmarks or personal goals.
Nine total incentives are offered to youth in programs. The following incentives are offered:
Perfect Attendance for entire month $50
Driver License Incentive $50
State Recognized Credential/Certification $50
Placement in Employment $50
Open a Bank Account $50 (limit one account)
Parole/Probation Discharge $50
Completion of Work Readiness Curriculum/Career Exploration/ Corps to Career $50
Post -Secondary Education $50
Education Program Incentive $100
Any specific rules for each incentive are included behind attachment H.
14. Follow -Up Services (3 pages max)
Each participant will be eligible for 12-months post exit follow up services. Follow up services
include but are not limited to: Leadership Development, Regular contact with participant's
employer addressing work related problems, work related peer support groups, tracking progress
of youth in employment and training, supportive service activities, assistance in securing better
paying jobs, career development and further education, and adult mentoring. Follow up services
will be captured by Program Specialist at four time intervals: 90 days into follow up (I" quarter),
180 days into follow up (2nd quarter), 270 days into follow up (3`d quarter) and 360 days into
follow up (41' quarter). Employer names, job title, wages per hour and hours per week will be
tracked throughout all 4 quarters of follow up services by the Program Specialist. Additional
comments regarding participant progress will be provided in the file worksheet, and documented
in individual case notes. Case notes will be captured throughout participants time in the program,
as well as follow tip services. Incentives, supportive services will be provided during follow up
services. Program Specialist will continue to maintain excellent rapport with each participant in
follow up services, to continue to be able to track and maintain engagement in the program
through the 12 months of follow up services as well as, to update and complete their Individual
Service plan goals. Program Specialist will mentor participants to continue each individual goal
attainment. Program Specialist will provided regularly scheduled follow up appointments with
the participant to monitor progress. As a workforce Innovations and Opportunity Act service
provider, the OCCC for nearly a decade, has successfully partnered with the Workforce
Investment Boards of Orange County, Anaheim and Santa Ana. We have developed
comprehensive metrics within individual case management to meet and exceed the strict
guidelines and expectations of these reentry contracts. We will use these same metrics and
internal reviews to conduct our project evaluation and provide measurable outcomes for this
project. Youth will continue to be stimulated to attend job retention workshops, career
advancement and training opportunities, guest speaker presentations, peer support groups,
individual follow up meetings on a monthly, if not more frequent, time period. If a participant
were to still need to obtain performance goals, Program Specialist will continue to provide
excellent customer services, maintain a working relationship, and continue to mentor and
motivate youth to exceed the goals set forth within the ISS.
15.WIOA Performance Indicators (3 pages max)
OCCC has a rigorous 15-point recruitment plan, including full time recruiter Brown Faavae, to
meet the (25) youth enrolled by December 31 u, 2019.Once a Santa Ana resident youth (or
homeless youth) enters facilities, the screening, assessment and linkages process takes place with
Mr. Garcia as follows:
1. Prospective participant completes and submits the Orange County Conservation Corps
online application or walk in application.
2. The Intake/pre-screening process begins. The Program Specialist determines eligibility
for the Santa Ana WIOA Youth Program.
3. Topics discussed during the intake process are as follows: eligibility requirements for
program services; what each youth expects upon arrival; an overview of the program mission;
expected results/outcomes (employment, obtaining credentials, higher education attainment) and
a description of both the youth's and case managers' responsibilities.
4. During the intake process, the Program Specialist has the opportunity to discuss
important issues in detail and identify the youth's goals. Program Specialist conducts an
interview using a questionnaire.
5. Once the youth is deemed eligible to be enrolled in the WIOA youth program,
registration in CalJobs and selective services is verified. If youth is not enrolled in CalJobs or
selective services Program Specialist assists in registration as necessary.
6. Program Specialist will then go over eligibility checklist and determine what documents
the youth should bring to the next appointment to process enrollment e.g. parenting youth
(children's birth certificate or social security card), disability (IEP/504 plan form), emancipated
or foster youth letter, pregnancy (doctors note), homeless (individual statement, written
statement from shelter or social service agency and applicant statement as a last resort),
substance abuse- (a letter from a drug or alcohol rehabilitation program) and offender (self -
certification, applicant statement, court documents).
7. Program Specialist provides the youth an orientation information sheet and list of skills
and job duties.
8. If youth is a High School drop -out, the Program Specialist assists youth in requesting
unofficial transcripts.
9. Program Specialist meets with youth to process enrollment. The following forms are
provided to the youth to be signed and completed: Eligibility Checklist, WIOA application, pre -
application, program overview form, Equal opportunity form, grievance form, Information
release authorization form, program overview form and high poverty index area determination
using Census Tracts) , selective service print-out, right to work documents (ID, SSC, Birth Cert,
and or/passport), proof of income (if applicable), applicant statement (if applicable), objective
assessment (TABE Test), other eligibility Does.
10. The youth completes an Individual Service Strategy (ISS); which allows the youth to
identify their interests and goals, skills and abilities and personal characteristics, The youth
completes an objective assessment (TABE test) of literacy and numeracy skills and the ONET,
Work Readiness pre -test.
11. Once completed, the Program Specialist provides the eligibility forms to the City of Santa
Ana for approval.
16. Prior Outcomes (1 page max)
For the past 13 years OCCC has met and/or exceeded all contract measures, and actively meets
all current contract obligations from 2017-18 and follow-up services from 2016-17 Youth.
OCCC staff and services continue to deliver to most disenfranchised youth through the WIOA
contracts year over year, in a long standing track record of excellence and full -contract delivery.
A Substantial Track Record with Anaheim Workforce Development Board (WDB): OCCC
has an outstanding track record in meeting contract deliverables. OCCC currently administers the
2017-18 and 2016-17 WDB Workforce Innovations & Opportunity Act (WIOA) Youth
Programs. OCCC was awarded 42 youth slots in 2017-18, and is in follow-up services with 50
youth completing services within the 2016-17 WIOA Youth contract. OCCC has served the
Anaheim WDB WIOA Youth Programs grant going on 8 years. OCCC has exceeded and/or met
expectations of the RFP all 8 years. In these 8 years serving Anaheim WDB, OCCC has served
324 youth through our partnership.
Note: Santa Ana 2017-18 certificates have 11 pending results.
17. Fiscal Competency (1 page max)
OCCC has dedicated accounting software MIP500, timekeeping software NovaTime3000, and
payroll systems M3 to manage our fiscal responsibility. ClientTrack on-line database, internally
developed forms and custom databases will track a wide variety of program and grant outcomes.
With multiple revenue streams, (federal, state, and local), the OCCC utilizes fund accounting to
allocate, capture, and report fiscal data. Fund accounting allows expenses to be tracked and
allocated to individual funding sources using a specific fund account and project code(s) for that
fund account.
OCCC currently administers several other California State, local, private and Federal contracts.
Contracts include intensive disaster response projects, State recycling projects, County
restoration and trail building assignments, and much more. All finances have been overseen by
Tony Huynh for the past 16 years as Chief Financial Officer (CFO). Tony has his Master's
degree of Business Administration (MBA), with an emphasis in Finance from Pepperdine
University and all WIOA services are directly reported under California's reporting guidelines.
Tony has been in financial management within Non-profit organizations for over 20 years and at
the OCCC currently operates an annual budget of $4.6 million dollars. In 25 years of operating,
OCCC has outstanding ethical business standing with Federal, State, County, and City records,
with no issues to report. OCCC, having completed over 20 combined years of contractually
comparable services to this proposal, and has the technical experience to fully deliver on another
year of services.
YSPN MEMBER PERFORMANCE PLAN 2021-2022
Orange County Conservation Corps
WIOA YOUTH POPULATION
Youth Population
Ages
# of Youth to be Served
In -School
16-18
Out -of -School (75% minimum)
16-24
14
TOTAL NUMBER OF YOUTH TO BE SERVED
PROJECTED ENROLLMENTS & EXPENDITURES
(NOTE: 100%OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31, 2021)
Quarter
# of Enrollments
Estimated Expenditures per Quarter
per Quarter
ist
7
$23,000
2nd (100% Enrollment Required)
7
$23,000
3ra
$28,750
4th
$40,250
TOTAL
1 14
1 $115,000
14 WIOA ELEMENTS
PERFORMANCE MEASURES
mark a "x" next to the elements provided in your
(Projected Benchmarks subject to change
program
Baseline=BL)
X
1. Tutoring, study skills training, dropout prevention
1. % of Participants who are in education/training,
strategies
or in unsubsidized employment during the 2nd
quarter after exit
X
2. Alternative secondary school services or dropout
recovery
Benchmark: 71%
X
3. Paid & unpaid work experience that have
2. % of Participants who are in education/training,
academic and occupational components, which may
or in unsubsidized employment during the 4th
include: summer employment, pre -apprenticeship,
quarter after exit
internships &job -shadowing, or On -the -Job training
Benchmark:80%
(20% of funds must be used for this element)
X
4. Occupational skills training —priority for
3. The median earnings of Participants in
recognized credentials aligned with sectors in-
unsubsidized employment during the 2nd quarter
demand
after exit
Benchmark: 4 400
X
5. Education offered concurrently with workforce
4. % of participants who, during the program, are
preparation activities
In education or training that leads to a recognized
postsecondary credential or employment AND
X
6. Leadership development -community service &
peer centered activities
who are achieving measurable skill gains
Benchmark: 75%
X
7. Supportive Services
X
S. Adult mentoring
X
9. Follow-up services for not less than 12 months
5. % of Participants who obtain a recognized
after exit (required)
postsecondary credential or secondary diploma
during participation OR within 1 year after exit
X
10. Comprehensive guidance & counseling drug &
alcohol, etc.
Benchmark: 64.2%
X
11. Financial literacy
6. Effectiveness in serving employers
Benchmark: BL*
X
12. Entrepreneurial skills training
X
13. Labor marker information -career awareness and
exploration
*Pending further State and Federal guidance.
X
14. Activities to help youth prepare for and
transition to postsecondary education
EXHIBIT B
Exhibit C
® C—Work Experience Policy
® C—Support service Policy
® C—Incentive Policy
® C—Purchasing Policy & Procedures
ORANGE COUNTY toll free: (888) 641-CORP (2677)
CONSERVATION CORPS 1853 north rayrnondavenue I anaheirn, ca 80
'*If Earn... Learn...Serve... www.hireyouth.org
Tools to Green the Future!
Orange County Conservation Corps
Paid Work Experience Policy
Purpose:
To establish guidelines for the paid youth work experience of any grant program
governed by WIOA regulations or alternative funding and to provide youth with
meaningful work experience in order to assure the successful completion of our
program.
Eli ibili :
• An individual must be WIOA eligible and enroll with Orange County
Conservation Corps (OCCC) or eligible for our general enrollment.
• An individual must have legal right to work in the United States and be
able to furnish proof upon enrollment in the program
• As it is with all WIOA services and our general enrollment, provision of
services is not an entitlement.
Placements:
• All participants will start at the current state of California minimum wage
(as of January 2022, it is $15.00 per hour) and will be provided paid sick
leave.
• All participants may be work up to 29 hours per week.
• All participants enrolled under the WIOA will have the opportunity to work
at a minimum 6 weeks and not exceed 45 weeks or a maximum of 900
hours. Exception will be made on a case by case basis.
• All other participants enrolled in our general program will have up to one
year to complete the program. Extension may be requested.
• All placements will be made based on the individual interest and plans
developed with Case Manager/Program Specialist to support the youth in
the career exploration and achievement of their goals. Placements will be
available on OCCC crews and worksite partner organizations.
^* : . •. ,�
Case Manager/Program Specialist is responsible for:
• Assessing and keeping record of youth's work experience needs and
placements.
0 Inform participant of the OCCC policies and formal procedures.
ORANGE COUNTY
CONSERVATION CORPS
In collaboration with the Placement and Recruitment Specialist and other
staff, refer youth to placements. (Attachment A — Worksite Referral Form)
Providing counseling and guidance.
Monitoring worksite compliance of labor laws and compliance with job
description duties. (See attachment Al)
Participant is responsible for:
• Providing necessary documentation to asses eligibility and maintain legal
right to work throughout duration of the program involvement.
• Follow OCCC;s procedures and protocols (attachment A2 — Corpsmember
Worksite Agreement).
• Respect and cooperate with supervisor and fellow co-workers.
• Perform the very best of his/her abilities.
• Report and incidents or accidents to the supervisor and/or Case
manager/Program Specialist.
Placement and Recruitment Specialist is responsible for:
• Managing relationships with worksite representatives.
• Ensure all proper MOUs and in place and all policies are followed.
• Monitor and report all activities of youth at worksites to the case manager,
ORANGE COUNTY tol l free: (888) 641-CORP (2677)
•
CONSERVATION CORPS 1853 northi raymond avenue I anaheirn, o ;e
'@y Earn... Learn... Serve... www.h!reyouth.org
Tools to Green the Future!
WIOA Supportive Services Policy and Procedures
Effective 12129120
Purpose:
To establish guidelines for the issuance of supportive services to youth enrolled in
a WIOA funded program and are actively engaged in WIOA Title I activities and/or
post -exit follow up services.
Procedures:
ELIGIBILITY:
1. To request and receive support services, a participant must be actively
enrolled in one (1) or more of the fourteen (14) required program elements,
including during follow-up services.
2. Supportive services will be approved upon verification of enrollment and
participation in required program elements, when necessary for youth to
participate in required program elements, and when the youth is unable to
obtain supportive services through any other program or agency.
3. Provision of support services is not an entitlement and it will be determined
what supportive services are reasonably required for youth based on
individual need, assessment results, and the Individual Service Plan (ISP).
AVAILABILITY OF FUNDS AND ASSESSMENT OF NEED:
1. All Support Services not offered through OCCC are processed on a
reimbursement basis.
2. Support services are delivered contingent upon the availability of funds.
3. Initial assessment of need will be determined by the Program Specialist.
The need for services will be recorded on the Individual Service Plan (ISP)
and through on -going assessment.
4. The Program Specialist is responsible for determining if transportation is a
significant barrier to participation in required program elements, and
whether or not the youth were unable to obtain services through another
program or agency.
5. Supportive services may be provided while a participant is enrolled in one
or more of the 14 elements, including when a participant has exited the
program and is eligible for follow up services. Supportive services must be
determined based upon the individual and must include a
review/assessment of the participant's need for supportive services to meet
goals and documented in the case file. Supportive service obligations and
expenditures are to be tracked separately and are subject to the additional
policies below.
ORANGE COUNTY
CONSERVATION CORPS
SUPPORTIVE SERVICES PROCESSING
Program Specialist is responsible for:
a. Assessing and recording needed services on the IS form.
b. Informing Participant of support service policy and the required
documentation needed to justify services.
c. Referring Participant to other supportive services offered outside of
OCCC's program. Describe the method for documenting the need and
the absence of such services through non-WIOA resources.
d. Reviewing and approving most reasonable estimates.
e. Keeping a log of all supportive services received by each participant
with a running total value.
f. Filing copies of receipts for supportive services (when applicable) in
the participants' files.
g. Collecting and reviewing all invoices/statements for accuracy.
h. All value cards shall be tracked with a Master Log.
2. Participant is responsible for:
a. Obtaining services that are referred by Program Specialist but not
provided through OCCC.
b. Provide appropriate documentation. If a participant does not provide
appropriate documentation, no supportive services will be provided.
c. Any lost/stolen/destroyed prepaid value card requests need to be
submitted with an affidavit from the participant.
3. Program Manager is responsible for:
a. Reviewing all Supportive Service Receipts before submittal to the
finance department and ensures that no deduction is submitted for an
initial issuance to a grant -funded participant.
b. The Program Manager will appoint a custodian who will keep the value
cards in a secured storage place and keep a Master Log of all value
cards.
c. The Program Manager will perform an inventory of value cards at least
quarterly and/or take corrective actions to ensure the policy is followed.
4. Chief Executive Officer is responsible for
a. Reviewing and approving invoices/statements for payment when
applicable.
5. Fiscal Officer is responsible for:
a. Verifying the availability of funds and notifying the Program Specialist
and the Program Manager.
b. Processing payment and use approved contractor policies.
ORANGE COUNTY
CONSERVATION CORPS
SUPPORTIVE SERVICES: TRANSPORTATION
1. Bus Passes
a. One 30-day bus pass will be issued per month.
b. In the event the participant loses a bus pass, the participant will be charged
for the cost of the replacement, except at the discretion of the Case Manager
and approval from the Program Manager.
c. Program Staff is responsible for issuing the bus pass and completing the
information necessary on the bus pass log, the bus pass receipt form, and
the voluntary deduction agreement form, if applicable.
d. Copies of the bus pass receipt and Supportive Services Request Form (and
voluntary deduction agreement, if applicable) will be kept in the participant
file.
2. Gas Cards
a. Participants are eligible to receive a gas card every 30 days.
b. Program Specialist submits supportive service request form to the Program
Manager for approval.
c. Every time a gas card is approved and issued, the Participant is required to
sign the gas card request form and the gas card receipt form. The gas card
receipts/and or applicant statement are attached to the gas card request and
receipt form.
d. To be eligible to receive another gas card, the Participant must submit all
receipts and/or provides a photocopy of the receipts. If no gas card receipts
are provided, the Participant must complete an applicant statement that
states the reason there are no gas card receipts provided.
e. The gas card receipts must total the equivalent amount of the gas card ($50).
f. The Program Specialist keeps the gas card request form, applicant
statement, gas card receipts, gas card receipt form in a binder and provides
copies to payroll.
g. The Program Specialist is responsible for updating the binder with the forms
and receipts to verify the participant's request for another gas card. Copies of
the gas card request form, applicant statement, gas card receipts, and gas
card receipt form are included in the grant files.
Other:
All supportive services under WIOA Supportive Services will be provided at the discretion
of the Programs Manager and/or other Executive Staff. Other supportive services in
addition to the ones mentioned above will follow the same procedures when applicable.
ORANGE COUNTY toll free: (888) 641-CORP (2677)
CONSERVATION CORPS MWM=r
Ill
`e1, Earn... Learn... Serve... www.hireyouth.org
Tools to Green the Future!
Incentive Policy
Effective December 22, 2020
Purpose:
Incentivize youth for the attainment of performance indicators and/or key benchmarks
toward those outcomes (including but not limited to attainment of employment skills and
goals, mastering competency levels, participating in unpaid career exploration activities,
etc.). Encourage youth to participate in activities throughout program duration, including
post -exit follow-up for up to 12-month and/or based on contractual/agreement for
obligations/deliverables.
Procedures:
An incentive is'a payment to a participant for the achievement of established and
measurable goals as a result of program participation. The incentive must be linked to
achievement and must be tied to training and/or education, work readiness skills, and/or
occupational skills attainment goal as identified in the Individual Service Plan (ISP) or
Incentive Listing. Such achievements must be documented in the participant's file as
the basis for an incentive payment. All incentives are awarded in the form of a prepaid
card.
Incentives may be awarded for, but are not limited to, the following goal
accomplishments as a result of program participation:
Attainment of degree or recognized certificate
Placement in employment or education
Significant accomplishment — reference ISP or Incentive Listing
OCCC Youth Incentive plan ensures the following:
a. All incentive payments must be relevant to the results of the objective
assessment of each participant's ISP.
b. All incentive details must be specified in the participant's Incentives
Log, including the amount that was provided, the funding source
used, and the participant's acknowledgment of receipt.
c. Participant records (ISP/Case Notes/Incentive Log) and financial
records on incentive payments must be made available for review by
local, state, and federal monitors and must meet financial
management standards including tracking of actual expenditures
•
ORANGE COUNTY
CONSERVATION CORPS
against budgeted amounts and support for accounting records to
ensure proper charging of costs.
Incentive Se ices Processin
Program Specialist is responsible for:
a. Informing participants of incentive services policy and the required
documentation needed to justify services.
b. Assessing and recording incentive documentation.
C. Keeping a log of all incentive services received by each participant
with a running total value,
d. Filing copies of proof of attainments of goals for incentive services
(when applicable) in the participants' files.
e. Collecting and reviewing all documentation for accuracy.
f. Submitting the Incentive Request Form for review and approvals.
2. The participant is responsible for:
a. Securing proof of incentive attainment to receive an incentive.
3. Finance/Other Staff is responsible for:
a. Ensuring a strategic process of establishing incentive plans for the
youth participants to support the best utilization of incentives based on
budget constraints.
b. Reviewing and approving all Incentive Requests before submittal to the
finance department.
4. The Fiscal Officer is responsible for:
a. Verifying the availability of funds and notifying the Program Specialist
and staff.
b. Processing payment/billing.
Other:
All incentives are based on participant needs and certificates earned. All incentives will
be provided at the discretion of the Program Staff and/or other Executive Staff.
ORANGE COUNTY
CONSERVATION CORPS
1,,. Earn.., Learn.,. Serve...
roofs to ;; on the Future!
Incen iv s
Effective July 1, 2019
Attendance Incentive - $50
-W[ 3northraymundavenue slanaheifn,Ca92801
CM must have perfect attendance for both work AND school during an entire month for CM who are in
school. CM must have perfect attendance for scheduled work only for CM who is not in school. No
absences are allowed (including excused absences & Leave of Absences).
Credential/Certification Incentive - $50
CM must successfully earn a state -recognized credential or certification.
Driver License Incentive - $50
CM must obtain a Class B or Class C Driver License while enrolled with the OCCC.
Education Program Incentive - $100
CM must earn a High School Diploma while enrolled at the OCCC.
Open a Bank Account - $50
CM must open either a checking or savings account while enrolled at OCCC. Participant must submit
proof of new account. CM will not be eligible for existing accounts or opening additional accounts.
Placement In Employment Incentive - $50
CM must maintain employment and submit proof of employment at time of incentive processing.
Post -Secondary Education - $50
CM must submit proof of enrollment and class schedule
Completion of Work Readiness Curriculum/Career Exploration Activities/Life
Skills Activities - $50
CM must complete all workshops assigned and submit completed checklist
Parole/probation Discharge Incentive-$50
CM must be discharged from probation or parole while enrolled at OCCC.
Others — Management Discretion — Amount TSD but not more than $50
At the discretion of management, certain accomplishments and attainments not listed above may be
given, when it Is determined that the participant has made great stride in the program.
ORANGE COUNTY toll free: (888) 641-CORP (2677)
CONSERVATION CORPS 1853 north raymond avenue I anaheim, ca 80
I,,, Earn... Learn... Serve... www.hireyouth.org
Tools to Green the Future!
Purchasing Policy
Effective 07/01/2019
Policy Purpose
The purpose of the purchasing policy is to set standards and guidelines for the procurement of supplies,
equipment, or services and to ensure that they are obtained as economically as possible through an open
and competitive process. This policy ensures they are managed with good administrative practices and
sound business judgement and in absent of any conflict of interest. It also ensures purchases will meet
any special contractual obligations and associated regulatory requirements.
Policy Scope
Purchasing policy covers both micro purchase (less than $10,000) and small purchase (greater than
$10,000 but less than $250,000). Other contractual requirement might be enforced in lieu of this policy,
such as CalRecycle anything greater than $5,000 will requires bids or approval for sole source.
Policy Procedure
Micro Purchases:
• None routine purchases will need to be approved by managers/directors (can be verbal or in
writing).
• Routine purchases can be executed based on operational needs including time and effort
• Periodic price sampling for small purchase should be done on a minimum annual basis
• Ensures compliance with all contracts
Small Purchases:
• All small purchases in excess of $10,000 but less than $250,000 will need to have three bids if
possible or sole source justification.
• Sole source will need to be justified and pre -approved especially by funder.
• Bids will be reviewed by the Chief Financial Officer or Chief Executive Officer.
• Award must be specially approved in advance by the CFO or CEO
• Ensures compliance with all contracts
Exhibit D
® D— Budget Narrative
® D— Budget Form
Orange County Conservation Corps
Santa Ana Workforce Investment Board - The Youth Service Provider Network
Request for Proposal
PY 2021/2022
ORANGE COUNTY CONSERVATION CORPS
BUDGET NARRATIVE
Administrative Staff — .04 FTE — $6,800 or 5.91 % of budget
Administrative staff consists of a small percentage of the Chief Financial Officer to perform
various administrative functions including; general & financial management, payroll, accounts
payable and office coordination.
Administrative Staff Taxes and Benefits - $588 or 0.51% of budget
Taxes and benefits include state unemployment at 6.2% of first $7,000 earned, 7.65% FICA and
workers compensation.
Program Staff —1.20 FTE — $57,165 or 49.71% of budget
Program staff consists of 3 individuals of which 1 Program Specialist will be exclusively
dedicated to ensure the programmatic success of the grant which includes recruit, enroll youths
and overall case management. Other programs staff will be involved to provide overall support,
leadership, management, coordination, daily supervision, training engagement and mentorship of
enrolled youths.
WIOA Program Specialist — 80% FTE: fully responsible for the success of grant
Operations Manager— 2% FTE: projects management and acquisition
Crew Supervisor I — 40% FTE: project supervision and mentorship
Program Staff Taxes and Benefits — $6,386 or 5.55% of budget
These include taxes and fringe benefits associated with each staff and their corresponding
percentage of time spent on fidfilling all programmatic aspect of the grant. 6.2% for State
Unemployment Insurance for first $7,000 earned, 7.65% for FICA and an allocated % of
respective health benefits including retirement contribution cost for each associated staff.
Participant Wages, Taxes and Benefits — $34,961 or 30.40% of budget
Wages are paid directly to participants who earn a minimmn of $15.00 per hour and are
scheduled to work up to 29 hours per week while enrolled in our program. Taxes and workers
compensations are directly associated with participants wages and are paid by the Corps. 14
participants @5 weeks with 29 hours per week average @$15 per hour effective January 1, 2021,
NOT including any additional leveraged wages by OCCC. Additional costs include taxes and
workers compensation.
Support Services — $7,000 or 6.09% of budget
Supportive Services mainly include uniforms, bus passes and gas cards. Other supportive
service may include hotel voucher, car repair, tattoo removal, dress for success, material and
Orange County Conservation Corps
Santa Ana Workforce Investment Board - The Youth Service Provider Network
Request for Proposal
PY 2021/2022
supply for certification training and any other related costs in helping the participants to
successfully complete the program.
Incentives — $2,100 or 1.83% budget
Incentives are costs associated with prepaid cards given directly to the participants for
successfully completing or accomplishing certain required or encouraged milestones. These
include obtaining certification, earning a high school diploma and other milestones.
Budget Summary
Overall, 94% of the budget is budgeted toward programmatic expenses where most of the fund
budgeted is directly benefiting the participants in forms of wages, benefits, incentives and
supportive services.
In addition to the budget, the Corps will also be leveraging approximately up to $110,467 of
various costs associated with operating the program.
Follow-up Services —
Follow-up services for prior year participants (PY20/21) using current budgeted amount in
supportive services.
Tracking
OCCC uses finger biometric to track all participant hours in additional to daily field sign -in
sheet. Time cards are generated bi-weekly and are signed off by participants with the
corresponding supervisor. Various labor distribution reports are used to track participant hours
and earnings. Incentives and supportive services are requested through an applicable form with
proper approval before they are delivered. Incentives and supportive services report can be
generated at will from our tracking databases.
Subcontracting — OCCC does not subcontract any obligations or duties in this proposal.
Santa Ana Workforce Investmet BoardYouth Council
i Workforce Innovation & Opportunity Act
Program Year2021/2022
Bud et Form
Orange County Conservation Corps
Administrative
Program
Total WIOA
Match/In Kind
Personnel
�57,1651
v
Salaries (List titles and FTEsp
6,8001
63,965
45,010
Benefits*
5881
6,3861
6,975
8,650
Total Personnel
1 7,3881
63,5511
70,940
53,660
Rent- Occupancy Related*
2,293
Utilities
Phones
Intemet fees
Parking fees
Security
Maintenance
Insurance
Equipment rental fees*
Vehicle lease charges (vehicles may not be purchased)
Office expenses (consumables)
454
Accounting Services
Project Expenses
25,000
Adminstratiw Services
824
Indirect costs (attach Indirect cost rate plan*)
Professional Services
597
Marketing/Membership
645
Finance Charges
836
Staff training
Staff travel/mileage/conferences
1,000
Participant Wages & Benefits*
34,961
34,961
20,000
Support serdces*
7,000
7,000
Profit (for profits only)
Other (list)*
Incentives
2,100
2,100
Project Transportation
3,439
Charter School
1,720
Total Operating Expenses
NUN 1 rr
III �aw#IAUTN
Follow-up Services (22) (staff time +fol up svcs)
-
44,061
-
44,061
-
56,807
-
Grand Total with Follow-up Services
$ 7,388
$ 107,612
$ 115,000
$ 110,467
Santa Ana Workforce Invesfinet BOardYbuth Council
_
OCCC
Workforce Innovation & OpportunityAct
Direct Program Expenses
Program Year 202112022
Ii.
WIOA
WIOA L
OCCC Staff WagesrSalaries
I Time %
Amount li
Adminlstallve Staff
i Chief Financial l Officer
.. _. _
T. Hu nh
y
!
4%I
8,800
Subtotal Admin Staff
_
�.......
6,800;
Employer Taxes...
520 :
_ Workers Compensation
-
68
Beneflts
Subtotal Admin Staff TaxesrBeneff s
j
588
Total Administrative Expenses
I.
$
7,388
Program Staff _.. ...
I._.
Project Manager ... _ _.. _.
;J. Newton
2%
2,000
Superisorl
;TBD
40%'
16,600 :...
WIOA Program Specialist-0.
Garcia
._..
80%
39,565
Subtotal Program Staff .. ..
...
i
I.
57,165 :.
Employer Taxes:
_.
4406 ,...
_Worke rs Compensation .....
Benefits
,.
..
Subtotal Program Staff TaxesrBeneAts
-...
I _I_
6,386 :
Program Expenses
Project Tmnspodatlon (vehicle, Insurance fuel, repair & mamt)
... _.
-
StaffTralning
... _
_.
Occupancy Related (rental, utilities, repair & maim)
Subtotal Program Expenses
Total Program Expenses
! $
63,551
Corpsmember(CM) Expenses
I Average
Total hrsr.
WIOA-
CMS licence
I, #of CMS
'I, Hourly Rafe
I CM ''.
.
Amount I
CMs (29 hdwk x 11 Wks)
14
$15
2,030
_......
30,229
.
Car -overs
0
_.
...
CMs Total Hours Pald Work Experience
t
2,030
Employer Taxes _
I_...
2,314
Workers Com ensation
I
2,418
CM Stipend Total
14
34,961
Supportive Services/Uniforms/bus passes/gas cards/books/tuition/others
14
$ 500
7,000.
CM Incentives/Bonus
14
$ 150
2,100
Subtotal Cms Expenses
;$
44,061
a
::r
Follow-up Services Prior Year (22) (staff time + sup svc)
-
$
-
Total with Follow-up Services
$
115,000
OCCC Match
OCCC Staff Salaries& Wages -
45,010'
Taxes & Benefits
8,650 _
OCCC Match- Participant Wages & Benefits
'..
-
20,000
OCDE Charter5chool
1,720
OCCC Expenses
35087 -.
Total OCCC Cash & In Kind
$
110,487
!Santa Ana Workforce lnvestmet Boa rdYouth Council
_i
OCCC'!.
;._
pponuniH Act
I
_ Matching
Program 22m Year 2021/20
i!
_..
WIOA
OCCC
!Staff Salads&Wanes
WIOA%
Direct
In -kind --
Chief Execu8w Officer
K. Bandon[
0%
� -
1,900 � I
Chief Flnanclel Officer
!T Huynh
4%
6,800
3,400!
Accounts Payable
IN Hlroles
0%
-
1,260_
Payroll S pecialist
'S Cortez
0%
-
i !
IT Manager ..
',:P StOnge
_ 0%.
-
2,0001., !
Director of Operations.
[J. Vcl P_.
_. 0%
2,060 �
Project Manager
J. Nawlon
.. 2%
2,000
2000
SupeMsorI
;3BD
40%
15,600
9,750
SupoMsor ll
l.. iBO
0%.
390.0
Programs Manager
9 g
I Soria
0%
Program Specialist
g
IV. Ye Paz
IV
0%
- I
1,200 1. k
, I
WIA Program 5 eclallst
9 P
i[D Garcia
80%
4Q000
10,000 !
RecNller
I,. E. Vasquez
.
p%
I
2r200 1. ._ :,•
_.
Subfaadf SiaflSalarles&Wages
E
11
46,010
_. -
60.400 $
Subbfal StaffBaneAts
!
$
12,266 $
8,650 1
Total Staff Wages and Reapers
i
E
76,855 $
53,6601
WIOA Amount i
WIOA
WIOA
OCCC
Oneradna Ex
Budget !,
24%
Portion
2.4%
In4slntl i:Note
Administration
34,500
824
-
824 Staff tralning/staff and board meetings
Occupancy
554,000r
2, 293
-
2,293 Bent/utlllties/phones/bulldout/oxupangrelated
r FlnancingrbanklnBlPeyroll Charges
35,000
836
-
-
836 Bank/LOC/payroll processorfee !
Marketing/Membership
27,000
645-
-
-
645 ,Corps membership andoutreach campaign
.._ ...
Office Expenses
19,000
454
-
454 !Office supplies
Professlonal SeMces
25,000
597,
_
-
597 .CPA Audit/ HWLegallConsullast contracted semoss !
Project Expenses
182,000
25,000
-
25,000 Cmstools/safety suopl 1 es/uniforms/protect at red related '
Trans rtallon Fuel, Insurance malts 000
W l ) 144, _
3,939
_._
0%
-
3,439 Veh tease/purchases, ash allocation, fuel, Ins, molar
Trawl & Conference
12,500
1'wo:
0%
-
1,000, Staff mileage and miscellaneoustravels/mnferences 'I
lane._
CODE Charter School
_.
J2,000
1,RD.
-
1,720 Staff mileage and miscellaneous travels/conferences ,
OCCC Participant Wages 8 Benefits
2D,OD0 _.
20,O0D
-
_ .. .. anal _. ._. _ _.. ;
,000 Atherlevereged partrolpants working hours
20' I
Total Operating Expenses
tonc00I$
66,807II
$
-. $
56,807
_
.-r.E
�
Total OCCC March (Cash & In Nod)
f
.
$ 110.467
Total WIOA Prolected Hours
2,030 i
-Total OCCC Projected Hours
85,000
Project%(WIA firs OCCC hrs)
COMPLAINT HANDLING
UNDER THE
Workforce Innovation Opportunity Act
Santa Ana Local Workforce Development Area
Revised May 20, 2019
EXHIBIT E
Table of Contents
I. Information Regarding Complaints 3
A. Nondiscrimination and Equal Opportunity Compla
1. Policy Statement 3
2. Civil Rights 4
3. Nondiscrimination laws under WIOA 4
4. How to File Your Complaint 5
B. Criminal Compla
0
II. General Procedures for Handling Non -Criminal Violations of the Act 6
III. Procedures for Handling Complaints at the LWDA Level 8
IV. Procedures for Handling Complaints at the State Level 12
V. Procedures for Handling Discrimination Complaints by Participants 15
VI. Procedures for Handling Disability Complaints by Participants 17
GLOSSARY OF WIOA TERMS
2
EXHIBIT E
Information Regarding Complaints
A. Nondiscrimination and Equal Opportunity Complaints
1. Policy Statement
In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the
City of Santa Ana Local Workforce Development Area (LWDA) will establish
programs to prepare youth and unskilled adults for entry into the labor force and to
afford job training to those individuals facing serious barriers to employment. Every
effort will be made to provide services necessary for eligible individuals to obtain
productive employment.
In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal
opportunity and non-discrimination, as provided in State and Federal equal
opportunity and non-discrimination laws including, but not limited to:
• Title VI of the Civil Rights Act of 1964
• Title VII of the Civil Rights Act of 1964
• The Age Discrimination Act of 1975, as amended
• Section 503 of the Rehabilitation Act of 1973
• Section 504 of the Rehabilitation Act of 1973
• Title IX of the Education Amendments of 1972
• Section 188 of the Workforce Innovation Opportunity Act of 2014
In keeping with our commitment, no individual shall be excluded from participation in,
denied benefits of, subjected to discrimination under, or denied employment, in the
administration or of in connection with any WIOA funded program because of race,
color, religion, sex, national origin, age, disability, or political affiliation or belief.
Participation in programs and activities financially assisted in whole or in part under
WIOA shall be open to citizens and nationals of the United States, lawfully admitted
permanent resident aliens, lawfully admitted refugee, parolees, and other individuals
authorized by the Attorney General to work in the United States.
No individual will be intimidated, threatened, coerced, or discriminated against
because of filing a complaint, furnishing information, or assisting or participating in
any manner in an investigation, compliance review, hearing or any other activity
related to the administration of WIOA.
EXHIBIT E
Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA)
Program is delegated to the Equal Employment Opportunity (EEO) Officer for the
Santa Ana local Workforce Development Area. Equal opportunity and non-
discrimination, however, will only be achieved through leadership and implementation
of a viable Affirmative Action Equal Opportunity Program.
2. Civil Rights
No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA)
programs may be discriminated against because of race, color, creed, disability,
national origin, sex, age, political affiliation, or beliefs.
This means that — for any of the characteristics listed above:
• You may not be denied the opportunity to enroll in WIOA.
• No benefits or services may be denied you for discriminatory reasons.
• You may not be segregated or treated any differently from other applicants or
participants, while you are being registered, interviewed, counseled or tested; or
while you are working or attending classes as part of the program.
• You must be provided an equal chance to use all facilities available in the
program.
• Fair employment practices must be provided to all staff with regard to recruiting,
hiring, transferring, promotions, training, compensation, benefits, layoff, and
termination.
You have the right to make a complaint if you feel you have been denied any of the
above opportunities. You cannot in anyway be penalized for filing a complaint. Your
WIOA sponsor has established a mechanism for handling complaints and grievances.
Your complaint must be filed within 180 days. All complaints will be handled
confidentially.
3. Nondiscrimination Laws under WIOA
Title VI of the Civil Rights Act of 1964
Prohibits discrimination on the basis of race, color, national origin, or religion.
The Age Discrimination Act of 1975
Prohibits arbitrary discrimination against persons' age 40-70.
The Rehabilitation Act of 1973
EXHIBIT E
Prohibits discrimination based on disability.
Title IX of the Education Amendments of 1972
Prohibits discrimination in any education or training program or activity receiving
federal financial assistance.
OTHER CIVIL RIGHTS LAWS:
Title VII of the Civil Rights Acts of 1964
Prohibits discrimination in employment based on race, color, religion, sex, or
national origin in all terms and conditions of employment and establishes the
Equal Employment Opportunity Commission as the administrative agency.
White House Executive Order no. 11246 as Amended by Executive Order No
11375
Creates the office of Federal Contract Compliance and prohibits discrimination
based on race, color, sex, religion, or national origin.
Department of Labor Secretary's Order no. 4-73
Prohibits discrimination based on sex.
Equal Pay Act of 1963
Prohibits pay differential solely because of sex.
Emergency Employment Act of 1971
Prohibits discrimination based on race, creed, national origin, political affiliation, or
beliefs.
4. How to File Your Complaint
a. Put your complaint in writing.
b. Have it sworn to before a notary public, if possible.
c. Provides details that tell what happened, where it happened and when it
happened.
d. Give the name and addresses of all persons who were present or who had
anything to do with the matter.
...Complaints on the basis of race, color, or national origin, age, sex, religion, political
affiliation or belief, retaliation and citizenship, must be filed within 180 days of the
alleged occurrence directly with:
EXHIBIT E
Director
Civil Rights Center
U.S. Department of Labor, Room N-4123
200 Constitution Ave., NW
Washington, D.C. 20210
Complaints on the basis of disability must be filed within 180 days of the alleged
occurrence. These complaints must be filed directly with the WIOA administrative
entity. The WIOA administrative entity shall issue a written decision within 30 days of
the filing of the complaint. If the complaint is still unresolved, an appeal may be made
to the Chief of State Workforce Investment Division Office.
The Department of Labor, the Civil Service Commission, the Equal Employment
Opportunity Commission, and many other offices and agencies are committed to
assuring equal employment opportunities for all persons. They will protect you.
A case may be taken to court if the other processes do not yield satisfactory results.
You may hire your own lawyer, or if you cannot afford one, the court may appoint one
for you.
It is unlawful for an employer, union, or employment agency to punish you or any
witness for attempting to present the facts in a case.
YOUR CIVIL RIGHTS UNDER THE
WORKFORCE INNOVATION OPPORTUNITY ACT
Santa Ana Local Workforce Development Area
801 W. Civic Center Drive, Suite 200
Santa Ana, CA 92701
(714)565-2600
B. Criminal Complaints
In accordance with the WIOA and the implementing code of Federal section 667.600....
Federal handling of criminal complaints and report fraud, abuse and other criminal
activity. "All information and complaints involving fraud, abuse or other criminal activity
shall be reported directly and immediately to the City of Santa Ana and the Secretary of
Labor."
General Procedures for Handling Non -Criminal Violations of the Act
The following procedure is promulgated to meet the requirements of Title 20, of the Code of
Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the
Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the
receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub
EXHIBIT E
recipients, applicants for participation, or financial assistance, labor unions, community based
organizations, or any other persons.
These procedures provide for resolution of non -criminal complaints arising from the operation of
the Santa Ana LWDA.
A complaint is defined here as a written expression by a party alleging a violation of the Act,
regulations promulgated under the Act, recipient grants, sub agreements, or other specific
agreements under the Act, including terms and conditions of employment of such participants in
employment training programs. All complaints, amendments and withdrawals shall be in
writing. These procedures are intended to resolve matters which concern policies, procedures
or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient
and sub recipient under the Act.
These procedures shall not be construed as affecting any other available legal remedy outside
of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of
any employee who is not a participant), either separately or simultaneously, that a person may
wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not
restrict the LWDA grant recipient staff in carrying out informal discussion
Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and
resolution of any problems outside of and without resort to the formal complaint procedure.
A. The following principles and rules apply to all complaints at all steps of the complaint
procedures:
All complaints must be made in writing within 180 days of the alleged occurrence,
except complaints alleging fraud or criminal activity.
2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or
discrimination. Good faith efforts shall be made to informally resolve the complaint
prior to the scheduled hearing. Complainants have the right to withdraw their
complaints (in writing) at any time prior to the hearing. A complainant may amend
his/her complaint to correct technical deficiencies but not to add issues.
3. Complainants shall have the right to be represented at their own expense by
person(s) of their choosing at all levels of the complaint process.
4. Upon enrollment into employment or training, participants shall be provided with a
written description of these procedures, including notification of their right to file
complaints and instructions for filing.
An employer of participants, including private -for -profit employers of participants, may
use this or other complaint resolution procedures so long as the participant is
informed of the complaint resolution procedure they are to follow and the time frames
governing review of complaints are met.
EXHIBIT E
A "participant", within the meaning of these procedures, is an individual who receives
employment -training services under a program funded by Santa Ana LWDA. The
Complaint Resolution Procedures contained herein (or the alternative procedures
which an employer may use) shall be available to participants to resolve disputes
regarding items and conditions of employment of such participants in employment
training programs. However, such procedures shall not be used to resolve disputes
regarding terms and conditions of employment of any employee who is not a
participant, as defined herein.
5. If a complaint does not receive a decision at the LWDA grant recipient level within 60
days of filing the complaint or receives an unsatisfactory decision, the complainant
then has a right to request a review of the complaint by the Governor.
6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures
prior to appealing to the State except where the State determines that the LWDA
grant recipient's procedures are not in compliance with the State's procedures.
III. Procedures for Handling Complaints at the LWDA Level
A. Receipt Complaints
Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA
administrative entities have the responsibility to conduct hearings and resolve complaints
made by individuals about the administration of programs in the LWDA. "LWDA level"
encompasses LWDA administrative entity and employers to which the administrative entity
has delegated the complaint resolution process. The following comprise the guidelines for
resolving issues arising in connection with WIOA programs operated by the Santa Ana
LWDA including resolutions of complaints arising from actions, such as audit disallowances
or the imposition of sanctions taken by the Governor with respect to audit findings,
investigations or monitoring reports.
1. Form and Filing of Compliant
Official filing date of the compliant is the date the written complaint is received. The filing
of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall
be considered as a request for hearing and a decision must be issued within 60 days.
The complaint must be in writing and must be signed and dated. The complaint should
also contain the following information:
a. Full name, telephone number, if any, and mailing address of the complainant;
b. Full name, telephone number, and mailing address of the agency involved (respondent);
c. Clear and concise statement of facts including dates constituting alleged violation;
d. What provisions under the Act, regulations, grant or other agreements under the Act, are
believed to have been violated;
EXHIBIT E
e. Remedy sought by the complainant; and
f. If the complainant is a private or public entity or corporation, and not a natural person,
the filing of the complaint must be duly authorized by the governing body of such entity
or corporation.
The absence of any of the requested information shall not be a basis for dismissing the
complaint.
A copy of the complaint must be sent to the respondent and both parties notified of the
opportunity for an informal resolution. At each step of the complaint process, the complainant
must be notified in writing of the next procedural step.
2. Informal Conference
Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints;
however, such informal conferences shall not extend the time within which a decision
must be issued after receipt of a complaint. Attempts at informal resolution will
commence with two (2) weeks of the date of filing of the complaint.
a. The EEO Officer will review the case and ascertain facts prior to the conference so that
appropriate resolution can take place at the time of this meeting whenever possible.
b. Although the complainant should be encouraged to attend this conference, his/her failure
to do so should not preclude his/her right to request a hearing on the matter.
c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO
Officer will write a brief report for the file stating the issues and resolution. The matter
shall then be considered closed.
d. If resolution does not result, the complainant shall be provided the necessary information
and assistance to request a hearing if he/she so desires.
3. Request for Hearing
a. As in the case of the complaint, the request for a hearing should be put in writing and
be filed in person or by mail. A governing board resolution of authorization to appeal
should also be submitted when appropriate. The request should be filled with:
Jennifer Sommers
Sr. Personnel Analyst — EEO Officer
20 Civic Center Drive, M-24
Santa Ana, CA 92701
(714)647-5348
EXHIBIT E
b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of
filing of the complaint.
4. Notice of Hearing
Upon receipt of the request for hearing, the complainant and the respondent will be
notified in writing of the hearing ten (10) calendar days prior to the date of the hearing.
The ten-day notice may be shortened with the written consent of the parties. A decision
will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the
complaint.
The hearing notice shall be in writing and contain the following information:
a. The date of notice, name of the complainant, and the name of the party against whom
the complaint is filed.
b. The date, time and place of hearing before an impartial hearing officer.
c. A statement(s) of the alleged violation(s)
d. Advise as to where information or assistance may be obtained, and the name, address,
and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO)
Officer who can answer inquiries.
B. Conduct of Hearing
The hearing shall be conducted in an informal manner with strict rules of evidence not
applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to
enable adjustment to the circumstances presented.
The hearing officer shall have complete independence to obtain facts and make
decisions. The hearing officer shall be in a position to render impartial decisions and
thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The
hearing officer will be selected from a list of names on file with the EEO Officer.
2. Full regard must be given to the requirements of due process to insure a fair and
impartial hearing.
The hearing office designated by the EEO Officer to function in a quasi-judicial capacity
should begin the hearing by summarizing the record and the issue and should explain
the manner in which the hearing will be conducted, making sure that everyone involved
understands the proceedings. Such explanations should be adapted to the needs of the
specific situation. The hearing officer might take testimony under oath or affirmation to
give some assurance of veracity to the hearing.
zo
EXHIBIT E
4. The burden of proof should be reasonable and flexible, dependent upon the
circumstances of the case involved. The hearing officer determines the order of proof.
Generally, the party making the complaint has the obligation of establishing his or her
case and should be examined first.
5. The party involved should have the right to be represented (at their own expense) if
he/she so desires. Other he/she is limited to his/her own abilities and those to the
hearing officer in obtaining testimony in the case.
6. It is important that the hearing officer obtain the fullest information for the record. If the
parties involved, or their representatives, do not know how to ask the right or pertinent
questions in pursuing their right to due process, it shall be necessary for the hearing
officer to step in to have all the materials and relevant facts elicited.
7. The practice in informal hearings is generally not to apply strict rules of evidence in
obtaining facts. However, the quantity of evidence required to support a decision on an
issue should be sufficiently credible that the state (or other appropriate agency), upon
reviewing the decision, would conclude that the decision is supported by substantial
evidence.
8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior
to the conclusion of the hearing.
Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a
recommended decision to the LWDA for final determination. The recommended decision
shall be in writing and may be accepted, rejected or modified by the Santa Ana
Workforce Development Board.
C. Issuance of Decision
Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a
written decision to all parties by first class mail. The final decision shall contain the following
information:
1. The name of the parties involved.
2. A statement of the alleged violation and issues related to the alleged violation.
3. A statement of the facts.
4. The decision and the reasons for the decision.
5. A statement of corrective action, if any, to be taken.
6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a
review of the decision by the State Review Panel.
11
EXHIBIT E
D. Record of Hearing
An administrative file containing support documents on the complaint resolution process
hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to
serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of
the issues and the results. This information would then be available for subsequent review
in the event the matter is raised with the State. Such records must be retained for a three-
year period after the grant has been officially closed out.
The Santa Ana LWDA's written decision will be included in the record. Evidence received at
the hearing, notes by the hearing officer, stenographer's notes and tape recordings may
also be used.
E. Establishment of Complaint Procedures
In accordance with Section 683.600, each employing agency including private -for -profit
employers of participants under the Act is required to establish a complaint procedure for
resolving matters relating to the terms and conditions of employment. Employers may
operate their own grievance system or may utilize the Santa Ana LWIDA's established
procedures under Section 683.600. At a minimum these procedures must include:
Written notice, upon enrollment into employment training services, of the scope and
availability of such procedures. Employer's grievance procedures shall be set forth in a
written document and must meet the regulation mandate that a complaint will be
resolved with sixty (60) days from the date the complaint was filed. A copy of employer's
grievance procedure shall be provided to each participant upon enrollment in
employment training.
2. Written notice, at the time the grievance is filed, of the procedures under which the
grievance will be processed.
Written notification of the disposition of the grievance and a written decision shall be
issued within thirty (30) days of the filing of the grievance unless a present and long
established grievance specifically provides other limits; and
4. Written notification of the participant's right to request a review of the employer's
decision by the Santa Ana LWDA and the State Review Panel in accordance with
Section 683.600.
IV. Procedures for Handling Complaints at the State Level
Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires
the Governor to establish a State Review process of complaints filed at the LWDA grant
recipient level and of complaints initially filed at the State level.
Appeals of decisions issued at the LWDA level including audit disallowances and sanctions
shall be reviewed by the State Review Panel. The State Review Panel shall review the record
12
EXHIBIT E
established at the LWDA level and shall issue a decision based on the information contained
therein.
Complaints which may be initially filed at the State level will be heard by an independent
hearing officer designated by the State Workforce Investment Division (WID). The hearing
officer shall conduct a hearing and issue a recommended decision to the State Panel. The
recommended decision shall be in writing and may be accepted, rejected or modified by the
State Review Panel.
A. Form and Filing of Complaint.
1. Request for State Review of LWDA Level Decisions
On receipt of a complainant's request for review because of an unsatisfactory decision,
the State shall provide for an independent state review.
2. Filing of Requests for State Review
The State Review Panel shall review all LWDA level decisions when a request for review
is filed within 10 days of receipt of the adverse decision. Such requests must be filed in
writing with the Chief of the WID Office. The request for review should contain the
following information:
a. Full name, address, and telephone number of the party requesting the review
b. Full name, address, and telephone number of the other party
c. A copy of the decision
d. Brief statement of reasons for review or the section of the LWDA decision to be
reviewed including regulatory and statutory citations
e. A statement of the relief sought.
3. Complainant Responsibility
It is the responsibility of the complainant to include in the request for review a written
statement setting forth the facts presented at the LWDA hearing which support the
requested relief.
The Chief, WID, shall mail a copy of the request for review to the other party and to the
LWDA. It shall be the responsibility of the LWDA to submit the complete record including
a typed record of the hearing to the Chief, WID, within ten (10) days.
B. Conduct of Hearings.
1. Request for Hearing at the State Level
13
EXHIBIT E
If no decision has been issued at the LWDA level or the State has determined an audit
disallowance or imposed sanctions, the complainant may request a hearing. The
hearing officer will then issue a recommended decision to the State's Review Panel for
final determination.
2. Filing for Request for Review
The request for a State hearing shall be filed within ten (10) days after LWDA should
have issued a decision or ten (10) days after the issuance of the audit disallowance or
sanction. The request shall be filed directly with the Chief of the WID in writing and
should include the following:
a. Full name, address, and telephone number of the LWDA
b. Name, address, and telephone number of the LWDA
C. Copies of complaints made at LWDA level from which no decisions were
issued or sanctions and imposed.
A statement of basis for the request for hearing.
3. Evidentiary Hearing
Upon receipt of the request for a State level hearing, a hearing before a designated
hearing officer will be scheduled.
The hearing will be recorded mechanically or by court reporter.
Both parties concerned will have the opportunity to present oral and written testimony
under oath, to call and question witnesses in support of his/her position, to present oral
and/or written arguments, to examine records and documents relevant to the issue(s),
and to be represented.
The hearing officer shall issue a written decision, which shall be forwarded to the State
Review Panel for final determination.
The State Review Panel may accept, reject or modify this recommendation. The
decision of the State Review Panel is final except for audit disallowances, which must be
approved by the Secretary of Labor
C. State Review Panel
The State Review Panel will consist of a panel of three representatives from the
Employment Development Department: one from the Legal Offices, one from the WID,
and one from the Director's office. The panel will issue a written decision, which will be
sent to the appropriate parties within thirty (30) days of receipt of the request for State
review.
14
EXHIBIT E
IJ
Decisions issued by this panel, under the authority of the Governor, are final.
D. Issuance of State Review Decision.
The State review will be limited to violations of the WIOA, implementing WIOA regulations or
the grant agreement. This review shall be limited to the record established at the LWDA
hearing.
Procedures for Handling Discrimination Complaints by Participants.
A. Complaints on the basis of race, color, or national origin, age, sex, religion, political
affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180
days of the alleged occurrence.
1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO)
Officer to determine jurisdiction and to make the complainant aware of and provide
assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure
under Section II (A).
15
EXHIBIT E
.. . 1 . . , A
ll
No later than
180 days of
alleged
discrimination
Within 10 days of
receipt of
unsatisfactory
decision or 10
days from date
LWDA decision
should have been
issued.
Handling of complaints filed at LWDA level arising in connection with
WIOA programs operated by LWDAs
Informal Resolution Process
Unsatisfactory Decision or LWDA Decision not issued within 60 days
Request for State Review w
0
o
Governor's Decision issued by State Review Panel
If no decision issued by State Review Panel
Appeal to DOL
16
EXHIBIT E
In cases where areas of authority overlap, it is the responsibility of the EEO Officer to
advise the complainant of the existence of State, Federal and other proper action
agencies, which may also have a bearing.
Complainants alleging discrimination under this part will be made aware of their right to
file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and
applicable procedures.
4. Complainants must file their complaint directly with:
Jennifer Sommers
Sr. Personnel Analyst — EEO Officer
20 Civic Center Drive, M-24
Santa Ana, CA 92701
(714)647-5348
VI. Procedures for Handling Disability Complaints by Participants
Complaints alleging discrimination on the basis of disability will be filed and processed under
the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973
at 29 Code of Federal Regulations Section 32.
1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures
before filing their complaint with OCR.
2. Complainants will be made aware of the 180 days requirement in which to file his/her
complaint.
A. Procedures at the LWDA Level
The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon
receipt of the complaint, the EEO Officer shall investigate and gather information
concerning the complaint.
2. An informal conference will be held with the parties concerned in an effort to resolve the
issue(s). The complainant has the right to be present and may be represented during
the conference.
3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than
thirty (30) days after the filing of the complaint.
B. Procedures at the State Level
The complainant may appeal to the State if he/she is not satisfied with the decision of the
Santa Ana LWDA.
.v
EXHIBIT E
2. The Complainant must file his/her appeal as a request for review directly with the Chief
WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision.
3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt
of the request for review.
4. After the complainant has received a decision or no decision has been received from the
Director of Employment Development Department (on behalf of the Governor), the
complainant has the right to appeal his/her complaint within thirty (30) calendar days to
the Office of Civil Rights (OCR) with the Department of Labor.
18
EXHIBIT E
(PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY
No later than
180 days of
alleged
discrimination
Filed within 30
days of
LWDA/State
Decision or 90
days from date of
initial filing of
complaints
Filing of complaint on the basis of Disability with LWDA
Informal Resolution
o
If no resolution reached
o
Request for Hearing
Notice of Hearing
Hearing Conducted
LWDA Decision
Unsatisfactory Decision or No Decision
State Review
Governor's Decision
Appeal to Assistant Secretary Department of Labor I
Day 1
Day/45 Day
60 Days
19
EXHIBIT E
GLOSSARY OF WIOA TERM
AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on
the basis of age by any program or activity receiving Federal Funds.
APPLICANT — An individual who applies to a subrecipient or contract for services provided under
WIOA and who has not yet transitioned to the status of participant.
ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities
and interests and to develop a plan to achieve the participant's employment and related goals; also to
identify the available employment and traning activities appropriate for the participant. Testing and
counseling may also be used during assessment process.
CHARGING PARTY (CP), COMPLAINANT, GRIEVANT OR AGGRIEVED PERSON — The person
who charges that he/she has been discriminated against under Department of Justice
nondiscrimination and civil rights regulations and/or guidelines.
DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the
effect of an action, policy or practice which selects an individual or class of persons to receive
unequal treatment.
ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees,
and parolees and other individuals authorized by the Attorney General to work in the United States.
EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended,
including state and local governments and any Federal agency subjects to the provisions of Section
717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by
executive Order 11246, as amended.
GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some
equitable or legal right, or causes injustice .
INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that
constitutes or results in a substantial challenge to employment.
INTAKE — Includes screening to determine eligibility; to select from eligible applicants those
individuals who are most in need and can benefit from program services; to complete procedural
requirements necessary to enroll an individual into the program and to refer those not enrolled to
other programs.
JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal
Pay Act and by Title VI or Title IX. Individual 'joint complaints" are normally investigated by EEOC
unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in
employment and other practices and pattern or practice 'joint complaints" are normally investigated
by OCR.
20
EXHIBIT E
JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a
law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc.
PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake;
and (2) Who is receiving subsidized employment, training or services (except post -termination
services) funded under the Act, following intake, except for an individual who receives only outreach
and/or intake and assessment services.
21
EXHIBIT E
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS GRANTS LOANS
and COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in
accordance with its instructions.
3) The undersigned shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including agreements) and
that all subrecipient's shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure occurring on or
before October 23, 1996, and of not less than $11,000 and not more than $110,000 for
each such failure.
of Certifkihci Official
ization Program Title
EXHIBIT F
Certification Regarding Drug -Free Workplace Requirements
The certification set out below is a material representation upon which reliance is placed
by the U.S. Department of Housing and Urban Development in awarding the grant. If it
is later determined that the contractor knowingly rendered a false certification, or
otherwise violates the requirements of the Drug -Free Workplace Act, the U.S.
Department of Housing and Urban Development, in addition to any other remedies
available to the Federal Government, may take action authorized under the Drug -Free
Workplace Act.
CERTIFICATION
A. The contractor certifies that it will provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is
prohibited in the contractor's workplace and specifying the actions that will
be taken against employees for violation of such prohibition;
(b) Establishing a drug -free awareness program to inform employees about —
(1) The dangers of drug abuse in the workplace;
(2) The contractor's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance program; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee who will be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee in the statement required by paragraph -(a) that,
as a condition of employment under the contract, the employee will -
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a
violation occurring in the workplace no later than five days after
such conviction.
(e) Notifying the U.S. Department of Housing and Urban Development within
ten days after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such conviction;
EXHIBIT G
(f) Taking one of the following actions, within 30 days of receiving notice
under subparagraph (d)(2), with respect to any employee who is so
convicted -
(1) Taking appropriate personnel action against such an employee, up
to and including termination; or
(2) Requiring such employee to participate satisfactorily in a drug
abuse assistance or rehabilitation program approved for such
purposes by a Federal, State, or local health, law enforcement, or
other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace
through implementation of paragraphs (a), (b), (c), (d), (e) and (f).
B. The contractor shall insert in the space provided on the attached 'Place of
Performance" form the site(s) for the performance of work to be carried out with
the grant funds (including street address, city, county, state, and zip code) .the
contractor further certifies that, if it is subsequently determined that additional
sites will be used for the performance of work under the contract, it shall notify
the U.S. Department of Housing and Urban Development immediately upon the
decision to use such additional sites by submitting a revised "Place of
Performance" form.
s / 2
Date
EXHIBIT G
DIVISION OF EMPLOYMENT SERVICES
PLACE OF PERFORMANCE
FOR CERTIFICATION REGARDING DRUG -FREE
WORKPLACE REQUIREMENTS
Name: Orange Coun Conservation Corps
Name of Contractor: OCCC-Katha n Muniz
Contractor Number:
Date: Julv 1 2021 - June 30 2022
The Contractor shall insert in the space provided below the site(s) expected to be used
for the performance of work under the contract covered by the certification:
Place of Performance (include street address, city, county, state, zip code for each site):
Orange County Conservation Corps
1853 N. Ra mond Avenue Anaheim CA 92801
Address
EXHIBIT G
INSTRUCTION FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is
providing the certification as set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective recipient of
Federal assistance funds knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the Department of Labor (DOL) may pursue available
remedies, including suspension and/or debarment.
3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the
person to which this proposal is submitted if at any time the prospective recipient of Federal
assistance funds learns that its certification was erroneous whom submitted or has become
erroneous by reason of changed circumstances.
4. The terms "covered transaction", "debarment', "suspended", "ineligible", "lower tier covered
transaction", "participant', "person", "primary covered transaction", "principle", "proposal', and
"voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and
Coverage sections of rules implementing Executive Order 12549. You may contact the person to
whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should
the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the DOL.
6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will
include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily
excluded from the covered transaction unless it knows that the certification is erroneous.
7. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in
addition to other remedies available to the Federal Government, the DOL may pursue available
remedies, including suspension and/or debarment.
EXHIBIT H
Certification Regarding
Debarment suspension Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were
published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211).
(Before completing certification, read instructions which are an integral part of certification)
1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief,
that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction
or contract under a public transaction; violation of federal or state antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (federal, state or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more
public transactions (federal, state or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Orange County Conservation Corps
Grantee Contractor Organization
Nam od Title of Official Au toriz to Certify
On Behalf
Behalf of the Grantee
y °i`r.sy!!, 04Z
Date /
EXHIBIT H
Assurances & Certifications
Selected providers will be required to sign and submit "actual" assurances and certificates as required by
the City of Santa Ana and the Workforce Development Board on all contracts.
I recognize that I must give assurances for each item below, If F cannot, this proposal will be
automatically rejected. Please initial each box.
® I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of
this agency or business to submit this proposal.
® We are not currently on any Federal, State of California, or local Debarment list.
We will provide records to show that we are fiscally solvent, if needed.
We have, or will have, all of the fiscal control and accounting procedures needed to ensure that
WIOA funds will be used as required by law and contract.
® We have additional funding sources and will not be dependent on WIOA funds alone.
We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not
limited to:
Records accurately reflect actual performance.
Maintain record confidentiality, as required.
® Reporting financial, participant, and performance data, as required,
Comply with State and Federal fiscal and program activity audits.
Complying with Federal and State non-discrimination provisions.
Meeting requirements of Section 504 of the Rehabilitation Act of 1973.
Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey)
Meeting all applicable labor law, including Child Labor Law standards.
Agree to provido a drug free workplace.
Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability
Coverage in the amount of $1,000,000.00 policy.
Agree to provide all participants with Grievance Procedures.
® Agree to insure proposer's employees through Workers Compensation Insurance
(including part-time employees)
® Procurement policies and procedures are in place and meet federal guidelines.
We will not:
® Place a youth in a position that will displace a current employee.
® Use WIOA money to assist, promote, or deter union organizing.
(Lf Use funds to employ or train of persons in sectarian activities.
® Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used
for sectarian instruction or religious worship.
® Use WIOA funds for activities that would interfere with or replace regular academic requirements for
eligible youth who are not dropouts.
Use WIOA funds to carry out programs funded under the School -to -Work Opportunities Act of 1994
unless the program(s) are only for youth eligible to participate under WIOA.
Use WIOA money under this contract to purchase any equipment.
that all of the above are true.
It1e
EXHIBIT I