HomeMy WebLinkAboutCHARITABLE VENTURES OF ORANGE COUNTY DBA PROJECT KINSHIPINSURANCE ON FILE
WORK MAY PROCEED
UNTIL INSURANCE. EXPIRES
7 7-ZZ
CLERKCIL
DATE:
A-2021-113
A AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT
60Irba' (SA)
0 THIS SUBAWARD AGREEMENT, made and entered into this 6`s day of July, 2021,
c by and between the City of Santa Ana, a charter city and municipal corporation duly organized and
cw existing under the Constitution and laws of the State of California ("CITY") and Charitable Ventures of
r- Orange County, dba Project Kinship, a non-profit corporation identified by the assigned Data Universal
°' Numbering System (DUNS) Number 20-8756660 ("SUBRECIPIENT").
a
Q RECITALS:
A. CITY has been designated a Local Workforce Development Area (LWDA)
under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"),
Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification
Number (FAIN) AA253421455A6.
B. The State of California has created the LWDA to administer the Act programs
operated by the State of California pursuant to the Act.
C. As a LWDA, CITY is entitled to receive federal funds to establish programs to
increase the employment, retention and earnings of Participants, and increase occupational skills
attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare
dependency, and enhance the productivity and competitiveness of the nation ("said program").
D. SUBRECIPIENT is experienced in operating workforce development programs
for at -risk youth that provide preparation for secondary and post -secondary education, occupational
training, and employment skills for entry into the labor market.
E. SUBRECIPIENT is willing to operate said program pursuant to the Act and
California law.
WHEREFORE, for and in consideration of the respective and mutual covenants and
promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties
hereto do hereby agree as follows:
I.
SUBRECIPIENT'S OBLIGATIONS
A. SUBRECIPIENT agrees to provide the following services pursuant to said
program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit
A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA)
per 2 CFR §200.331(a)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR
§200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein.
SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of
payment to SUBRECIPIENT otherwise provided for hereinafter.
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B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the
activities and services funded by this Agreement ("Participants") in accordance with the standards and
requirements set forth in the Act.
C. SUBRECIPIENT agrees to perform the services set forth herein in a
professional, timely and diligent manner.
D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance
with the standards and requirements of the Act, including Section 181 of the Act.
E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act,
including Section 181 of the Act.
F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under
the WIOA", attached hereto as "Exhibit E" and incorporated herein as though fully set forth in 20 CFR
658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and
the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a
violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any
decision of CITY, the State or the federal government relating to the complaint shall be binding and
followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system
that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of
employment; these procedures shall be approved in writing by CITY.
G. As a condition of this award of financial assistance under the Act to
SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or
activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry
out such programs or activities, that it will comply fully with the nondiscrimination and equal
opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity
provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the
requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of
the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended;
the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and
with all applicable requirements imposed by or pursuant to regulations implementing those laws,
including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and
CITY have the right to seek judicial enforcement of this assurance.
H. SUBRECIPIENT agrees that no participant(s) shall commence training prior to the
approval of funding pursuant to Section 123 of the Act.
I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and
review requirements:
1. SUBRECIPIENT agrees to maintain such records and submit such
reports, data and information, on the form and containing such information, at such times as
CITY may request or require regarding the performance of SUBRECIPIENT'S services or
activities, costs or other data, including but not limited to, Participants' attendance, payroll
records and job duty statements.
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2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center
Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701
completed Workforce Innovation and Opportunity Act Application form and supporting
documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent
updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce
Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of
participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 15 days
following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter
information on the State of California's CalJobs database system as instructed and requested by
the Santa Ana WORK Center Administration.
3. CITY, the State of California and the United States government and/or
their representatives shall have access for purposes of monitoring, auditing and examining of
SUBRECIPIENT'S activities, performance, books, documents, papers, records of
SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants
related to this Agreement. Such agencies or representatives shall also schedule on -site
monitoring at their discretion. Monitoring activities may also include, but are not limited to,
questioning employees and Participants and entering any premises or onto any site in which any
of the services or activities funded hereunder are conducted or in which any of the records of
SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require
access to any privileged or confidential information as set forth in federal or state law.
4. In the event SUBRECIPIENT does not make the above -referenced
documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay
all necessary and reasonable expenses incurred by CITY in conducting any audit at the location
where said records and books of account are maintained.
5. All accounting records and evidence pertaining to all costs of
SUBRECIPIENT and all documents related to this Agreement shall be kept available at the
location where SUBRECIPIENT conducted the program, as well as in the County of Orange,
for the duration of this Agreement and thereafter for three (3) years after completion of an audit.
Records which relate to (a) complaints, claims, administrative proceedings or litigation arising
out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which
CITY, the State of California or the United States Government take exception, shall be retained
beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or
exceptions.
J. Without prejudice to any other section of this Agreement, SUBRECIPIENT
shall, where applicable, maintain the confidential nature of information provided to it concerning
Participants in accordance with the requirements of federal and state law. Notwithstanding the
foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States
Government or their representatives, all records requested for administrative purposes, including
audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs
incurred and services rendered hereunder.
K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail
the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement
contract. Accounting records must be supported by such source documentation as invoices, bills,
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statements, proof of payment, such as cancelled checks, payment confirmations, account statements,
paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2
CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above -stated documents to the WDB
Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth
(loth) day of the month following the month in which SUBRECIPIENT'S services are performed.
Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said
deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said
deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the
option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT
ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues
over costs or use such excess revenues as program income for additional training activities authorized
under the Act.
L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable
federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at
SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM.
M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA
funds received from CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit
one original of each required audit report to CITY within thirty (30) days after the date received by
SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its
option, withhold payment of funds, disallow funds, or suspend additional grant funds.
N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide
services to any participant where costs of training are paid for by any other person or entity.
O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR
Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes
and executive orders and their implementing regulations, including regulations at 29 CFR Part 97.
P. SUBRECIPIENT shall comply with the requirements of federal regulations
found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient
of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or
attempting to influence an officer or employee of any agency, member of Congress or an officer or
employee of a member of Congress in connection with awarding of any federal contract, the making of
any federal grant or loan, entering into any cooperative agreement and the extension, renewal,
amendment or modification of any federal contract, grant, loan or cooperative agreement.
SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in
"Exhibit IT," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit
said signed Certification to CITY prior to performing any of its obligations under this Agreement and
prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the
terms and conditions of this Agreement.
Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug
Free Workplace Certification as set forth in "Exhibit G" attached hereto and incorporated herein by
this reference.
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R. SUBRECIPIENT, in accordance with the Child Support Compliance Act,
recognizes and acknowledges the importance of child and family support obligations and shall fully
comply with all state and federal laws relating to child and family support enforcement, including, but
not limited to: disclosure of information and compliance with earnings assignment orders, as provided
in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to
the best of its knowledge is fully complying with the earnings assignment orders of all employees and
is providing the names of all new employees to the New Employee Registry maintained by the
California Employment Development Department (EDD).
S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and
all applicable federal regulations, including, but not limited to, the Code of Federal Regulations,
Subtitle A —Office of Management and Budget Guidance for Grants and Agreements, as well as all
applicable state and local regulations.
T. SUBRECIPIENT agrees to remain in compliance with the Certification
Regarding Debarment ("Exhibit II"), as required by the regulations implementing Executive Order
12549, Debarment and Suspension, (2 CFR Part 180).
U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible
spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for
veterans and eligible spouses in Department of Labor job training programs under the Jobs for
Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008.
V. SUBRECIPIENT acknowledges that the official name for the statewide system
of providing employment and training through the WIOA partnerships and various other local
programs is "America's Job Center". To achieve the goals of this grant, it is important that the public
has a quick and easy method to identify that the projects or programs they are taking part in are part of
the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in
accordance with the State of California guidelines for such use, on all public materials, such as
statements, press releases, brochures, advertisements, reports and other documents describing projects
or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is
used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a
proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job
Center logo in any manner that would imply that the State of California endorses a commercial
product, service or activity.
II.
CITY'S OBLIGATIONS
A. On May 14, 2021, the CITY was awarded a Department of Labor Workforce
Innovation and Opportunity Act youth grant of $751,794.00 for fiscal year 2021-2022. CITY agrees to
pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of
the Act a sum not to exceed $160,000.00 for SUBRECIPIENT'S performance in accordance with the
Budget attached hereto as "Exhibit W and incorporated herein by reference, during the period of this
Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as
provided hereinabove.
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B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the
SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated
between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate
negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in
2 CFR §200.414(b) Indirect (F&A) costs.
C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with
the approval of the Executive Director, so long as the total Budget amount does not increase.
D. CITY agrees to provide for on -site monitoring reviews of said program
operation at least annually. In addition, monthly desktop reviews of pertinent information will be
conducted.
E. CITY has the right to de -obligate the funds hereunder, and take such funding
back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by
SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available
funding.
III.
TERM OF AGREEMENT
A. This Agreement shall commence on July 6, 2021, and all duties arising under
this Agreement shall have been performed by June 30, 2022. The Tenn of this Agreement may be
extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT
acknowledges and agrees that it must provide follow-up services for one (1) year after the Term,
whether funded or not.
B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2
CFR §200.343, including the following:
1. SUBRECIPIENT must submit, no later than ninety (90) calendar days
after the end date of the period of performance, all financial, performance, and other reports as required
by the terms and conditions of the Federal award;
2. Unless the CITY authorizes an extension, SUBRECIPIENT must
liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after
the end date of the period of performance as specified in the terms and conditions of the Federal award;
3. SUBRECIPIENT must promptly refund any balances of unobligated cash
that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for
use in other projects (See OMB Circular A-129 and 2 CFR §200.345);
4. SUBRECIPIENT must account for any real and personal property
acquired with Federal funds or received from the Federal government in accordance with 2 CFR
§§200.310-200.316 and 200.329; and,
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5. The CITY should complete all closeout actions for the Federal award no
later than one year after receipt and acceptance of all required final reports.
IV.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall it be
construed to create an employer -employee relationship, a joint venture relationship, or to allow the City
to exercise discretion or control over the professional manner in which Consultant performs the
services which are the subject matter of this Agreement; however, the services to be provided by
Consultant shall be provided in a manner consistent with all applicable standards and regulations
governing such services. Consultant shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
V.
WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS
A. SUBRECIPIENT shall use appropriate funds received from CITY to provide
workers' compensation to all those hired by SUBRECIPIENT under this Agreement.
B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees
or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard
does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any
other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer.
VI.
APPLICABLE GUIDELINES
A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable
federal and state laws and regulations, including, but not limited to the Performance Indicators
(Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and
applicable regulations, and the U.S. Department of Labor guidelines and regulations, including
amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby
incorporated by reference and made part of this Agreement as though fully set forth herein.
B. SUBRECIPIENT also assures and certifies that:
1. SUBRECIPIENT acknowledges and confirms that the U.S. Department
of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are
in education/training activities, or in unsubsidized employment during the 2°a quarter after exit; (b)
Percent of Participants who are in education/training, or in unsubsidized employment during the 4'
quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2"a
quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or
secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who,
during the program, are in education or training that leads to a recognized postsecondary credential or
employment and who are achieving measurable skill gains; and, (f) effective in serving employers.
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SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may
be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal,
State, and local law.
2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of
1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the
grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in,
be denied the benefits of, or be otherwise subjected to discrimination under this Agreement.
3. SUBRECIPIENT shall comply with any and all federal laws limiting the
political activity of employees hired under this Agreement.
4. SUBRECIPIENT shall comply with the requirements that no program
under the Act shall involve political activities.
5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S.
Department of Labor and the Controller General, by and through any authorized representative, as well
as the WIB Administrative Office, access to and the right to examine all records, books, papers or
documents relating to the accounting and use of funds under this Agreement for a three-year period
from and after the effective date of this Agreement.
6. No person with responsibilities in the operation of any program under the
Act shall discriminate with respect to any program participant or any application for participation in
such program because of race, creed, color, national origin, sex, political affiliation or beliefs.
7. SUBRECIPIENT shall maintain appropriate standards for health and
safety in work and training situations.
8. SUBRECIPIENT shall comply with general provisions, assurances, and
execute the Assurances and Certifications attached hereto as "Exhibit I" and incorporated herein.
9. EQUAL OPPORTUNITY. Any literature distributed by
SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its
programs under this Agreement shall state that its programs are supported by the City of Santa Ana and
the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity
employer/program" and that "auxiliary aids and services are available upon request to individuals with
disabilities."
10. Based on the population eligible to be served, or likely to be directly
affected by the WIOA program or activity, the services or information may need to be provided in a
language other than English in order to allow such population to be effectively informed about or able
to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take
reasonable steps to provide services and information in appropriate languages after considering the
scope of the program or activity, and the size and concentration of the population that needs services or
information in a language other than English.
11. SUBRECIPIENT certifies that all property, finished or unfinished
documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of
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in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the
SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this
Agreement, will be limited to use within the activities outlined in this agreement and will remain the
property of the United States Government and/or CITY. Upon termination of this Agreement,
SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them
in accordance with the direction of the CITY.
12. SUBRECIPIENT certifies that this Agreement does not provide for the
advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to
support or sustain any school, college, university, hospital or other institution controlled by any
religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the
Constitution of the State of California, regarding separation of church and state.
13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The
SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program
developed, or data assembled, as a result of performance of work under this Agreement, within
seventy-four (74) days of invention, development or assembly. The CITY, State of California, and
U.S. Department of Labor will have the right to patent any invention and copyright any written product
or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT
will transfer all pertinent information, specifications and right, title and interest to the designated
agency.
14. INVENTIONS, PATENTS AND COPYRIGHTS.
A. Reporting Procedure. If any project produces patentable items, patent rights,
processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or
agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall
report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY
and the DOL and its representative on these matters, the DOL shall determine whether to seek
protection on the invention or discovery. The DOL and its representative shall determine how the
rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated
and administered in order to protect the public interest consistent with the "Governmental Patent
Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23,
1971, and Statement of Government Patent Policy as printed in 36 FR 16889).
B. Copyright Policy.
1. Unless otherwise provided in the terms of the grant or agreement, when copyright -
able material is developed in the course of or under a DOL Grant or agreement, the author and the
CITY which developed the work is free to copyright material or to permit others to do so. The
SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty -free,
nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all
copyrighted material.
2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes:
(a) The copyright in any work developed under any grant, sub -grant, or contract under a grant or
subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases
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ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29
CFR Part 97.34.
C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data
first procured or delivered under this Agreement.
15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds
$100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)];
Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental
Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter
amended. Under these laws and regulations, the SUBRECIPIENT assures that:
(a) No facility to be utilized in the performance of the proposed grant has been listed
on the EPA List of Violating Facilities;
(b) It will notify CITY prior to award of the receipt of any communication from the
Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be
utilized for the grant is under consideration to be listed on the EPA List of
Violating Facilities; and,
(c) It will notify the CITY and the EPA about any known violation of the above laws
and regulations.
16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF
CONDUCT:
a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in
order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This
Agreement will be administered in an impartial manner, free from errors to gain personal, financial,
political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will
avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias,
special interest or desire for personal gain.
b. Em llooyment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of
its employees who were formerly employed by the State of California or CITY, in a position that could
have enabled such individuals to impact policy regarding or implementation of programs covered by
this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this
Agreement for a period of not less than two (2) years following the termination of such employment.
c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any
executive or employee of SUBRECIPIENT will receive favorable treatment when considered for
enrollment in programs provided by, or employment with, SUBRECIPIENT.
d. Conducting Business Involving Close Personal Friends and Associates. Executives and
employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can
be exerted by personal friends and associates and, in administering this Agreement, will exercise due
diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to
friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with
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a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or
a voting or non -voting member of the Workforce Investment Board (WIB), a permanent record of the
transaction will be retained.
e. Avoidance of Conflict of Economic Interest. No executive or employee of
SUBRECIPIENT elected official in the area, or voting or non -voting member of a WDB, will solicit or
accept money or any other consideration from a third person, for the performance of an act reimbursed
in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased
with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No
voting member of the WDB will cast a vote on the provision of services or vote on any matter which
would provide direct financial benefit to that member or any business or organization which the
member directly represents.
f Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to
comply with federal requirements regarding the limitations on salary and bonus payments in
accordance with Public Law 109-149, Section 7013,
VII.
HOLD HARMLESS
A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or
proceedings of any kind or nature, including, but not by way of limitation, workers' compensation
claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its
employees or subcontractors.
B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits,
actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of
SUBRECIPIENT, its employees or subcontractors.
VIII.
INSURANCE
1. Commercial General Liability. SUBRECIPIENT agrees to obtain and keep in force
during the term of this Agreement a policy of comprehensive commercial general liability insurance
insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or
death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not
less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in
any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of
comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of
California, Employment Development Department, at least thirty (30) days written notice prior to
cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California,
its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to
Page 11 of 17
any other coverage or self-insurance of the State of California and CITY (in substantially the form as
Exhibit J , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a
certificate of self-insurance.
2, Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain,
during the effective period of this Agreement, broad form automobile liability coverage with at least
$1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned
automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or,
in the event that CITY will not utilize such owned/leased automobiles but intends to require
employees, Participants or other agents to utilize their own automobiles in the performance of this
Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants,
or agents as self -certification of automobile insurance coverage. Governmental entities may substitute
a certificate of self-insurance.
3. Workers' Compensation. If SUBRECIPIENT is an "employer", as set forth in
California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in
California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the
term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by
Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of
cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those
Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to
California Labor Code Section 3350, et seq.
4. Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of
insurance covering loss or damage to any and all Equipment provided to or purchased by
SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full
replacement value thereof, providing protection against the classification of fire, extended coverage,
vandalism, malicious mischief, theft, and special extended perils. Governmental entities may
substitute a certificate of self-insurance.
5. Youth Protection. To maintain a safe environment, funded youth providers that
serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual
Abuse & Molestation insurance coverage of at least $1,000,000. Youth providers will be held
responsible for conducting a background clearance (live -scan) for staff that have direct interaction with
youth Participants that are under the age of 18.
6. Proof of Insurance. Certificates and endorsements must be submitted and approved by
CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no
payments under this Agreement until the required certificates and endorsements have been approved by
CITY.
IX.
CORPORATESTATUS
All corporate SUBRECIPIENTs shall be in good standing, without suspension by the
California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in
corporate status or suspension shall be reported immediately to CITY.
Page 12 of 17
X.
ASSIGNABILITY
None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement
shall be subcontracted or assigned to any agency, consultant, or person without the prior written
consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to
this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement
regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assignment shall terminate or
alter the legal obligations of SUBRECIPIENT pursuant to this Agreement.
XI.
LAWS GOVERNING THIS AGREEMENT
In its performance under this Agreement, SUBRECIPIENT shall fully comply with the
requirements of the following, whether or not otherwise referred to in this Agreement:
1. The Act and all applicable federal statutes, regulations, policies, procedures and directives,
including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654
2. All applicable State statutes, regulations, policies, procedures and directives;
3. All applicable CITY policies, procedures and directives;
4. All applicable local ordinances and requirements, including use permits and licensing;
5. Court orders applicable to its operation; and,
6. The terms and conditions of this Agreement.
If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with
such or will notify CITY after enactment or modification that it cannot so comply. CITY may
thereupon terminate this Agreement, if necessary.
XII.
EXCLUSIVITY AND AMENDMENT OF AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains
all the covenants and agreements between the parties with respect to such employment. Each party to
this Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein, and that no other agreement or amendment hereto shall be effective unless executed
in writing and signed by both CITY and SUBRECIPIENT.
Page 13 of 17
XIII.
FRAUD
SUBRECIPIENT shall immediately report to CITY all instances and facts concerning
possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this
Agreement.
XIV.
CONTINGENCY OF FUNDS
SUBRECIPIENT acknowledges that approval of and funding for this Agreement is
contingent upon State approval, and funds received or obligated from the State of California to CITY.
If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify
SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or
cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or
reimbursement of costs incurred hereunder.
XV.
TERMINATION
A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30)
days written notice to the other party. Notice shall be deemed served on the date of mailing. However,
SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant.
B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations
hereunder, CITY may declare a default and termination of this Agreement by written notice to
SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is
to be not less than ten (10) days after certified mailing or personal service of such notice, unless such
default is cured before the effective date of termination stated in such notice. If terminated for cause,
CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the
termination thereof, including the payment of money, except for payment for approved expenses incurred
for services satisfactorily and timely performed prior to the mailing or service of the notice of termination,
and except for reimbursement of (1) any payments made for services not subsequently performed in a
timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance.
XVI.
DISPUTES
Except as otherwise provided in this Agreement, any dispute concerning any question
arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision
to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City
shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of
such copy, CITY receives from SUBRECIPIENT written request to appeal said decision.
Procedures governing the appeal shall be prescribed by CITY and/or the State of
California in accordance with the Act and all corresponding regulations and OMB circulars. Pending
final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless
the dispute involves a change order.
Page 14 of 17
XVII.
BREACH -SANCTIONS
If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this
Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant
to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes
disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all
amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations,
CITY shall also have the right at its sole discretion to either: (1) discontinue program support until
such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or
prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by
offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice
SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3)
terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in
accordance the notice provision in Paragraph XVIII herein below.
XVIII.
NOTICES
All notices, reports and correspondence between the parties hereto respecting this
Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as
follows:
CITY: City of Santa Ana
Manager, WDB Administrative Office
P.O. Box 1988 (M-76)
Santa Ana, CA 92702
CLERIC: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714) 647-6956
SUBRECIPIENT: Charitable Ventures of Orange County, dba
Project Kinship
2215 N. Broadway Suite #2,
Santa Ana, CA 92706
Phone: (714) 941-8009
Fax: (714) 941-8015
XIX.
MERGER
This Agreement, together with the attachments hereto, expresses the total understanding
of the parties. There are no oral understandings of the parties or terms and conditions other than as
stated herein.
Page 15 of 17
XX.
VALIDITY
The invalidity in whole or in part of any provision of this Agreement shall not void or
affect the validity of any other provision of this Agreement.
XXI.
MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to
CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in
the body of this Agreement.
{Signatures on following page}
Page 16 of 17
A-2021-113
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above -written.
ATTEST: "CITY"
Clerk of the
APPROVED AS TO FORM:
SoniaR. Carvalho
City Attorney
By: /a — —
Ry O. odge
As 'stant City Attorney
RECOMMENDED FOR APPROVAL:
t�-L NA -
Steven A. Mendoza
Executive Director
Community Development Agency
City Manager
"SUBRECIPIENT"
Name: Ted Kim
Title: Chief Financial, Officer
Tax ID #: 20-8756660
Page 17 of 17
Workforce Innovation & Opportunity Act
Youth Program Provider
Charitable Ventures of Orange
County, dba Project Kinship
2021-2022
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Workforce Innovation and Opportunities Act(WIOA)
Santa Ana Workforce Development Board: Youth Service Provider
1. Experience/Qualifications (1 page max)
A. Briefly describe your organization.
Project Kinship is a non-profit organization founded in 2014 and fiscally sponsored by
Charitable Ventures of Orange County (CVOC). Project Kinship serves as a convener of
community resources and advocate for the health, mental health, and wellbeing of the re-entry
population. It promotes hope, encourages healthy decisions that lower recidivism, and offers
rehabilitation services that promote healing. These goals are accomplished by providing access
to supportive services; offering prevention, intervention, and treatment programming; and
advocating for system solutions to flip the school -to -prison into the prison -to -career pipeline.
B. List the facility address. Please include major cross streets.
It is located at 2215 N. Broadway #2 in Santa Ana (Cross Streets: Main and 17`hStreet).
C. Indicate hours of operation for facility.
Hours of operation are Monday through Friday 8:30-5:30PM.
D. Briefly indicate what makes your facility youth friendly and suitable for theprogram.
Project Kinship incorporates trauma -informed care into all programs to address the
unique needs of those who have experienced violence in the home, neighborhoods, or
correctional settings. This includes creating a trauma -informed office environment, intake
rooms, and convening spaces to engage participants. Project Kinship also specializes in
restorative justice programming to engage those at -risk for, involved in, or former members of
gangs, and the formerly incarcerated. This leads to a neutral, safe place for all participants.
E. Provide brief information on the following elements:
1. Average annual operating budget and sources of revenue
The agency's annual operating budget is approximately $4.7 Million, including school
district contracts, government grants, and foundation funding. Project Kinship is the lead
Agency for the county's Proposition 47 re-entry services program and a new Special Populations
provider for Orange County WIOA adult services; both will supplement the proposed services.
2. Brief description of staff
There are 56 staff (6 administrative and 50 direct service/management) positions.
3. Past experience with WIOA programs or other youth programs
Project Kinship has been a workforce development and educational services provider for
four years through the WAGEES program and has had Restorative Practice Invention contracts
with the Santa Ana Unified School District (six school sites) since 2014. It added Garden Grove
Unified School District (three sites) in 2017 and Brea Unified School District (three sites) in 2018.
4. What kind of impact has your organization made on the youth community?
Project Kinship programs have specialized in serving youth participants since 2014,
serving thousands of elementary school -aged to transitional -aged youth. Impacts include:
increased educational success for in -school youth; re -enrollment for out -of -school youth; and
preparation, obtainment, and retention of workforce development placements for all youth.
prao�i:�.
fill Workforce Innovation and Opportunities Act(WIOA)
oa n¢Cl1I'IvfY
. Santa Ana Workforce Development Board: Youth Service Provider
Plan {ISP) and Individual Career Plan (ICP) goals. For example, Project Kinship works closely with
OCDE's charter and alternative education school sites, such as ACCESS, College and Career
Academy Charter School, and Learning for Life Charter School to re -enroll out -of -school youth.
The agency also uses its Restorative Practice Interventionists (RPIs) that are assigned within the
SAUSD school sites to support the drop -out prevention process for in -school youth.
Project Kinship works closely with the Social Services Agency and Juvenile Courts to
support participants would are currently or previously experienced out -of -home placements,
family reunification cases, or other juvenile court interventions. This includes accompanying
participants to court appointments, collaborating with assigned case workers, and providing
workshops or trainings regarding parenting, relationship building, anger management, etc.
The majority of Project Kinship's participants will be classified as homeless according to
the McKinney Vento Act definition that states children and youth who "have a primary
nighttime residence that is a public or private place not designed for or ordinarily used as a
regular sleeping accommodation for human beings; are living in cars, parks, public spaces,
abandoned buildings, substandard housing, bus or train stations, or similar settings; are living in
emergency or transitional shelters; are living in motels, hotels, trailer parks, or camping
grounds due to the lack of alternative adequate accommodations; are sharing the housing of
other persons due to loss of housing, economic hardship, or a similar reason". SAUSD Family
Liaison, who are assigned to work with McKinney Vento students also serve.as a great source of
referral as Project Kinship prioritizes program spending toward Work Experience Wages,
Supportive Services, and Incentives to increase participants' likelihood of success.
In addition, staff carefully plan and research resources to meet participants' needs prior
to initiating a warm hand-off linkage. This extra effort and the assessment of a participant's
reason and readiness for referral creates a strong interagency relationship with the warm hand-
off recipient agency. This process ensures that both agencies clearly understand each other's
eligibility requirements, target population, and intake process to ensure a quick and smooth
transition for participants. It also leads to reciprocal referrals to Project Kinship programs.
Although all these referral sources are valuable, the greatest source of referrals is"word
of mouth" from current participants and program alum. See the Participant Vignettes included
in Section 18 for examples of how influential word-of-mouth referrals are at recruiting youth.
F. Include a Letter(s) of Support from organizations that have agreed to refer youth to your
program as Attachment C.
See the Letter of Support from Taller San Jose and the College and Career Preparatory
Academy Charter School who agree to refer youth to the proposed program in Attachment C.
G. Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth
by the 2nd quarter of the program (December 31, 2020).
Project Kinship will recruit two In -School Youth and eight Out -of -School Youth in both
Quarter 1 and Quarter 2 in order to fulfill 100% enrollment by December 31, 2020.
]PO" ul,
OP 'PF CORN Iy Workforce Innovation and Opportunities Act(WIOA)
Santa Ana Workforce Development Board: Youth Service Provider
2. Proposed Program (7 page max}
A. Provide an overview of the program's main objectives.
The proposed program will serve as a natural continuation of Project Kinship's
workforce development and education programs, including Restorative Practices; job training
and vocational support services; and case management services offered to transitional -aged
youth with histories of gang and/or juvenile court involvement. The main objectives of -the
Workforce Development Program are: 1) career planning, work readiness skill building, training,
and certifications; 2} job development, intensive case management, and peer mentoring; 3}
education enrollment and retention; 4) civic opportunities and leadership development; and 5)
incentives, training stipends, sliding scale wage programs, and other supportive services. Each
of the aforementioned services will ensure in -school and out -of -school transitional -aged youth
(16-24 years old) who live in Santa Ana have the opportunity to pursue their educational and
career goals. Twenty participants will be served annually by activities in all 14 WIOA Elements.
The proposed program will utilize three key staff to provide the outlined services. They
are a (1.0 FTE) Case Manager, a (0.20 FTE) Grants Manager, and a (0.20 FTE) Program
Coordinator. Although the proposed program will have its own assigned personnel and
intended outcomes, the team will be integrated with all other Project Kinship workforce
development and education programs to leverage knowledge, expertise, resources,
relationships, and innovative problem -solving.
The proposed staff will be supported by a multidisciplinary team that includes: a
Workforce Program Manager, Director of Operations, Accounting Manager, Bookkeeper,
Operations Coordinator, and Controller, all of which will provide their services as in -kind to this
grant budget. The Workforce Program Manager will provide direct supervision for the Case
Manager and Job Developer and oversee budget expenditures, ordering, and asset tracking
for support services. The Director of Operations will oversee all ordering, invoicing, and
contract development. The Bookkeeper will produce all monthly invoices and the Operations
Coordinator will conduct all procurement and purchasing for the program. The Controller will
oversee all fiscal policies and processes; invoicing and accounting activities; and lead any
financial audit activities.
Project Kinship is an award -winning agency in the areas of gang intervention, re-entry
services, restorative practices, and trauma -informed care, which is a strength -based approach
that emphasizes physical, psychological, and emotional safety that creates an environment
where participants rebuild a sense of control and empowerment.
During recruitment and hiring of staff, Project Kinship prioritizes candidates who are
highly qualified, culturally competent, and bilingual is preferred. Beyond sharing the same
language, it is important that Project Kinship prioritizes staff competent in the unique culture
needs of individuals who have been involved in gangs; have histories with generational
incarceration, homelessness, teen parenting, and other risk factors; and have experienced
mental health issues such as post -traumatic stress, depression, co-occurring substance
abuse/mental health disorders, anger management, andsuicidal orhomicidal ideation; abuse;
and victimization. Project Kinship values "lived experience" when recruiting newstaff, meaning
those who have been impacted by these riskfactors, as well as those who are passionate about
working with thetarget population. Each of these values, principles, and standards of care will
be incorporated into the proposed Workforce Development Program.
pROIEC']Tra .nE „„y; Workforce Innovation and Opportunities Act{WIOA)
Santa Ana Workforce Development Board: Youth Service Provider
3. Population (2 pages max)
A. Describe the total number of youth that will be served by this grant.
The program will serve four In -school and 16 Out -of -School Youth (20 participants total).
B. Describe the age range of the youth that will be served.
In -school Youth will be 16-21 years old and Out -of -School Youth will be 16-24 Years old.
C. Describe any minimum requirements that youth need to have in order to be enrolled into
your program (aside from the WIOA Youth eligibility requirements).
Project Kinship will utilize the WIOA Youth eligibility requirements. The only additional
Project Kinship requirement is that participants cannot have a history of any sexual offenses.
D. Special consideration for organizations that can serve the following youth populations:
Project Kinship serves high -risk, hard -to -reach populations with histories of gang -
involvement, substance abuse, homelessness, juvenile court involvement, and/or school failure,
with the goal of preventing, intervening, and addressing the barriers that lead to these
destructive cycles. Through the proposed program, Project Kinship will serve a minimum of 80%
of Out -of -School youth; a minimum of 10% of foster/emancipated youth; at least 10% homeless
youth; and more than 50% of the youth participants will be on probation or parole.
The Santa Ana Police Department reports 3,194 documented gang members in the city,
a third of which are in the 18-28-year-old age range, many of which will walk through Project
Kinship's program doors. This target population has often experienced the devastating impacts
of trauma, violence, family disruption, and high recidivism rates. Such challenges tend to create
multiple barriers to workplace and educational success. These challenges also further propel
cycles of intergenerational gang membership, incarceration, violence, and abuse. As a result,
Project Kinship staff are recruited and trained to specialize in meeting these unique needs.
E. Specify how the targeted youth populations (out -of -school, youth with disabilities,
foster/emancipated, probation, homeless) will be recruited.
Project Kinship staff have years of experience working with the targeted population and
high levels of expertise in building relationships with partner agencies to support the needs of
participants. This includes works closely with referral agencies such as: District Attorney's
Office; Public Defender's Office; local police departments; Juvenile Court; Probation
Department; Sheriffs Department; Orange County Department of Education {OCDE); local
school districts; and multiple community- and faith -based organizations serving the targeted
youth. These existing relationships and prior successes will be leveraged to support the
outreach to and enrollment of participants throughout the City of Santa Ana.
Project Kinship also works with Health Care Agency Crisis Evaluation and Guidance Unit
{CEGU) Clinicians assigned within Juvenile Hall and probation officers assigned to the Probation
Department's Great Escape Resource Center to identify transitional -aged youth that would be
eligible for program enrollment. In addition to receiving referrals, the above partnerships
facilitate warm hand-off linkages for part icipants.as they work toward their Individual Service
TrpRO)EO'r
+ j Workforce Innovation and Opportunities Act(WIOA)
un cs c0imty
Santa Ana Workforce Development Board: Youth Service Provider
4. Assessment (1 pagemax)
A. Youth Service Providers are required to use the Test forAdult Basic Education (TABS)
assessment tool, but may use other assessment tools upon approval.
The proposed program will utilize the TABE tool with all participants to assess basic skills
prior to enrollment (Pre) and monitor measurable gains each Quarter during enrollment (Post).
B. Describe howyour program will conduct assessments foryouth participants, elaborate on
the type of assessment tools or surveys that will be used.
In addition to the TARE, all participants will complete a Work Readiness Survey pre -
enrollment and post -discharge, as well as a "My Next Move" career exploration online
assessment within two weeks of enrollment. The results of both of these assessments will be
used to identify skills, interests, and level of work readiness to inform the development of the
Individual Career Plan (ICP). All participants will complete the Insight tool, which is a
criminogenic needs assessment to determine the level of risk for recidivism and identify needs
and barriers that may affect program performance. This tool is completed within 30-days post -
enrollment to inform the Individual Service Plan (ISP) goals and case management needs.
C. Describe knowledge of the barriers that youth encounter.
One of the unique needs of the target youth population is trauma -informed services and
service delivery. Research published by the American Sociological Association shows a strong
correlation between trauma exposure, posttraumatic stress disorder (PTSD), and a history of
incarceration and school failure. If left unaddressed, trauma can evolve into maladaptive
behaviors due to the traumatized brain being on constant high alert, particularly in the lower
regions, where survival instincts originate. These can include violence, depression, self -harm,
high -risk sexual behavior, substance abuse, and many other safety and mental health related
concerns such as difficulty problem -solving, goal setting, and performing in school or at work.
Other major barriers for the target youth include being former foster youth, current or past
gang involvement, homelessness, and struggles with substance abuse. They also struggle with
limited transportation, income, family support, life skills, or professional skills; felony or
criminal records and visible tattoos; and few positive role models, mentors, or relationships.
D. Specify how your organization will address the barriers that youth encounter.
To address these barriers, Project Kinship incorporates trauma -informed care into all
programming. Services are based onrelational bonds, trust, and mutual respect. Project Kinship
specializes in strategies that engage hard to reach, underserved communities including:
Restorative Practices; intensive case management; and peer navigation. Staff meet participants
"where they are at" (mentally, emotionally, intellectually, and physically) including providing:
evening and weekend meetings; phone and in -person interactions; and appointments offered
in locations and attimes convenient to the participant. Project Kinship also offers a computer
lab with scheduled and drop -in hours; volunteer tutors; onsite certification trainings;
orientations for facilitators to prepare them for unique learning needs of youth; volunteers to
help with expungements and charge reduction cases; prosocial activities; peer mentoring;
mental health and substance• abuse counseling; and a gang neutral space for all activities.
j
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V„ Workforce Innovation and Opportunities Act(WIOA)
OR COI'"tY
Santa Ana Workforce Development Board: Youth Service Provider
6. Paid & Unpaid Work Experience (3 pages max)
A. Describe in detail the paid and unpaid work experience opportunities that will be offered
to the youth such as:
The proposed program will include Summer Employment, Internships, Job Shadowing,
and On -the -Job Training opportunities. For Paid Employment, Project Kinship will research anc
build partnerships with felony -friendly employers and service providers. This includes educating
employers on the benefits of hiring and the unique needs of youth who have experienced high
levels of trauma. Project Kinship will collaborate with the fiscal sponsor Charitable Ventures of
Orange County and sponsored projects to provide hands-on paid work experience (WEX) and
job shadowing for participants in the areas of customer service, front office assistance,
receptionist, health education and community engagement. Participants will also have the
opportunity to be placed at Project Kinship to receive WEX in a trauma -informed setting and
gain the necessary skills in areas of customer service, public speaking, administrative
assistance, and general office training, front desk assistance, and receptionist. Also,
participants will be eligible to receive WEX in the manufacturing and production of textiles, silk-
screening, inventory, and conducting inventory and pricing of services and goods. Each
participant will receive a stipend for attendance in WEX and training, refer to stipend policy.
Throughout this process, the participant is being paid full wages and gaining valuable
employment skills. The second form of paid employment is training stipends. These stipends
will be issued by Project Kinship at the completion of a certificated training program, such as
Silk Screening (60 hours) and Window Tinting (40 hours). Unpaid Work will include Internships,
Job -Shadowing, and On -the -Job training opportunities. These placements may be with a
potential employer or at the Project Kinship Office. Training areas include: office support, office
maintenance, and customer service.
Each paid and unpaid work experience opportunity will be recruited for by the Job
Developer based on participants' results from the Work Readiness Survey, Insight Tool, and My
Next Move career exploration online assessment, all of which identify skills, interests, and level
of work readiness. Recruitment will also be informed by participants' Individual Career Plan
(ICP} goals related to education, training, and job placements. ICP action items may include job
searches, career exploration, and identifying felony -friendly worksites. The Insight Tool is an
evidence -based criminogenic needs assessment that identifies barriers that may affect program
performance such as learning disabilities, difficulties socializing or functioning in a professional
work environment, mental health issues, etc. This assessment will inform individual needs,
strengths, and barriers regarding education, training, and employment. The results and
personal interactions with participants will help ensure a good fit placement and identify any
Supportive Services or case management needs that would support placement retention.
The Individual Service Plan (ISP) and ICPs will include action steps, realistic goals, and
major milestones to measure progress while the participant is actively engaged in the
Workforce Development Program. The plans will be dynamic and reviewed on a periodic basis
to assess for evolving needs of the participant. All changes will be documented in the
participant's file, including the addition of new goals as initial goals are met.
Typr;c>7 �:oTyr
i 1 Workforce Innovation and Opportunities Act{WIOA)
• Santa Ana Workforce Development Board: Youth Service Provider
B. Special consideration will be given to organizations that can prepare youth for targeted in -
demand industries as identified in the Orange County Regional Plan:
Project Kinship offers an onsite training course and certification in Customer Service and
Sales that serves as preparation for entry level positions in the Ilospitality/Enterlainrnent
industry. _Past participants have been successfully placed at restaurants in Downtown Disney,
Howard Johnson hotels, Angels Stadium, Starbucks, and In-N-Out Burgers. The proposed
program will also partner with Taller San Jose to provide access to vocational training programs
in the Manufacturing, Information Technology, and Healthcare industries. See the Letter of
Support included in Section C.
C. Special Consideration for agencies offering job training/preparation in the industries of:
The proposed program will work closely with Taller San Jose, Santa Ana College, and
Orange Coast College to prepare participants to enter the Engineering industry, starting in the
construction, electrical, and welding fields. Each of these institutions specialize in entry level
training and foundational knowledge that will prepare participants for promotion and ongoing
learning. Project Kinship will also prepare participants to enter the Arts -Industry through its
onsite Silk Screening Certificate program, which exposes youth to drawing and digital media
production. The agency also partners with the Give a Beat music program, which introduces
participants to music production and digital recording.
D. Special Consideration for organizations that offer work experience related to certificated
programs offered at the postsecondary institutions.
The proposed program will offer certificated programs that are independent of
postsecondary institutions and in preparation for postsecondary certificated programs. There
are four certification programs that will be offered through Project Kinship that do not require
postsecondary enrollment. They are the Customer Service and Sales Certificate issued by the
National Retail Federation; Forklift Certification issued through Al Forklift; Guard Card issued
by OC Firearms; and the Silk Screening Certification issued through ASPA. Youth are also
prepared to enroll in the Hope Builders construction program through Taller San Jose.
For postsecondary certificate programs, participants are introduced to the Electrical and
Welding certificate programs offered at Orange Coast College.
E. List employers that will assist in the paid and unpaid work experience opportunities.
During the first 30 days following an award announcement, the Program Coordinator will
begin to comply a list of and develop Memorandums of Understanding with employers that will
assist in the paid and unpaid work experience opportunities.
Since 2014, Project Kinship has led the charge in raising awareness and understanding
about trauma, preventing mental illness from progressing, reducing risk factors, increasing
protective factors, and preventing negative outcomes related to untreated mental illness, such
as recidivism, school dropout, and unemployment. This includes researching felony -friendly
employers; working with law enforcement, schools, and community partners to address
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educational and behavioral needs for individual participants; and educating employers on
training methods and viable problem -solving strategies to increase workplace success.
F. Include Letters of Commitment from employers as Attachment D.
There are not any current Letters of Commitments from employers to include in
Attachment D. These letters will be secured following an award announcement.
G. Include a copy of the Work Experience policy as Attachment E.
See the Work Experience Policy for the proposed program in Attachment E.
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6. Alternative Secondary School Services (3 pages max)
A. Describe in detail the alternative secondary school services or dropout recovery services
that will be made available for youth.
The proposed program will refer out -of -school youth to a variety of different secondary
school programs to complete their high school diploma. These include OCDE's Alternative
Education Division (ACCESS), which has school sites throughout the county; the College and
Career Academy Charter School, which has multiple satellite sites including adding a potential
site at the Project Kinship Office; the Learning for Life Charter School; and the Rancho Santiago
Community College District's Continuing Education Program that serves participants who are
aged -out of the other high school aged options. The school will serve youth up to 24 years old.
Project Kinship has a contract with SAUSD to provide Restorative Practice Intervention
services within six of the highest need school sites. Through this contract, Project Kinship
assigns Restorative Practice Interventionists (RPIs) at each site to support dropout prevention
with youth at -risk for school suspension or expulsion. The RPIs also serve as liaisons with the
school administration for dropout recovery with participants who have stopped attending
school and are ready to re -enroll.
B. D scribe in detail the activities that will lead youth to attainment of secondary school
diploma or equivalent.
The proposed program will utilize a variety of activities to lead youth to attain their
secondary school diploma or equivalent. The first is conducting evidence -based assessments
and providing focused tutoring services. Prior to enrollment, participants will take a 20-minute
TABS Placement Test to indicate what level of the TABE Test they will need (i.e. Easy, Medium,
Difficult). Then they will take the Pre -Assessment TABE Test at that level. This test will take
between 45 minutes to one hour to complete. Youth who score 8.9 and below will be
considered "basic skills deficient", will be enrolled in the program, and will receive focused
tutoring to improve the literacy and numeracy areas where they struggled most. Practice TABS
tests will be conducted throughout enrollment and official Post -Assessments will be taken at
least Quarterly. Tutoring will also include: individual and group -based homework assistance;
access to a computer lab to complete assignments and conduct research; and peer support that
encourages engagement and inspires participants that personal success is obtainable.
All participants will meet with the Case Manager to complete the Insight tool, which is
an evidence -based criminogenic needs assessment to determine the level of riskfor recidivism.
It is a paper and pencil tool that also identifies needs and barriers that may affect program
performance such as learning disabilities, difficulties socializing or functioning in a professional
work environment, mental health issues, etc. This assessment will be conducted within 30 days
post -enrollment and used to inform ISP goals based on individual needs, strengths, and barriers
regarding education and employment. It is also used to identifycase management needs.
The ISP and Tutoring Plan will both include action steps, realistic goals, and major
milestones to measure progress while the participant is actively participating in the Workforce
Development Program. The plans will be dynamic and reviewed on a periodic
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basis to assess for evolving needs of the participant. All changes will be documented in the
participant's file, including the addition of new goals as initial goals are met.
These plans are individualized and informed by evidence -based assessments, which
allows interventions to be highly focused and effective at producing measurable gains. Areas of
strengths and barriers will be shared with stakeholders, such as teachers, counselors, tutors,
employers, and peer mentors to create a wrap -around support network for the participant, all
of which will increase their potential for obtaining their high school diploma or equivalent.
C. Special consideration for agencies that offer dropout prevention or dropout recovery
services.
Since 2014, Project Kinship has been working closely with SAUSD to provide contracted
Restorative Practice Intervention services. Project Kinship has staff current assigned to six of
the highest need schools in the district, which includes Valley High School, Century High School,
and REACH Academy Continuation School. Through this contract, RPIs are able to build
relationships with school administration and students to support dropout prevention with those
at -risk for school suspension or expulsion. These interventions include: one-on-one
counseling; family mediation; aiding with transcript reviews; serving on School Climate
Committees and Restorative Practice Taskforces; providing Supportive Services; facilitating six
different curriculums ranging from a trauma -informed Arts and Healing course to Gang and
Substance Use Invention; and serving as liaisons with the school administration for dropout
recovery for participants ready to re -enroll.
Research published by the American Sociological Association shows a strong correlation
between trauma exposure, posttraumatic stress disorder (PTSD), and history of incarceration
and school failure'. If left unaddressed, trauma can evolve into maladaptive behaviors due to
the traumatized brain being on constant high alert, particularly in the lower regions, where
survival instincts originate. These can include violence, depression, self -harm, high -risk sexual
behavior, substance abuse, and many other safety and mental health related concerns. Lower
brain over -activity can inhibit a victim's ability to perform high cognitive functions. For example,
those who are stressed may have difficulty problem -solving, goal setting, and performing in
school or at work. Many who have been exposed to violence never receive help in recovering
from the trauma caused by their life experiences. They often find it difficult to regain a sense of
safety or heal their social and emotional wounds. Trauma and victimization during childhood
can also undermine the developmental process related to learning, social emotional health, and
behavior towards others. Trauma -exposed youth who become involved in high -risk behaviors
for the purpose of self-protection can lead to long lasting, adverse consequences such as
limited education, low skill levels, and employment challenges, all of which initiate a cycle of
recidivism. By providing trauma -informed services, it supports the recovery process, especially
for those who have difficulty verbalizing or processing their experienced trauma..
The Relationship.belween Trauma, Arrest, and Incarceration History among Black Americans
Findings from the National Survey of American Life. Lena J. Jaggi, Briana Mezuk, Daphne C. Watkins, James S. Jackson . 2016,
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In 2012, the Attorney General's Task Force on Children's Exposed to Violence reported
that about two out of three children have been exposed to some type of violence. This rate is
even higher within the target population, many of which have experienced multiple forms of
victimization, referred to as poly -victimization. Those who have been poly -victimized show an
increased risk for aggressive and destructive behavior, when compared to their counterparts
who have not been poly -victimized, even when cc trolling for age, gender, andethnicity.
The loss of a parent or child to incarceration strains family dynamics and challenges the
maintenance of healthy family systems. Interrupted or unstable income and a high number of
minimum wage-earning adults leads to multiple families with children living in overcrowded
homes, apartments, garages, and shelters. Youth often spend more time in the streets where
gang membership is encouraged for acceptance and protection. These unhealthy relationships
can ultimately result in experiencing violence, incarceration, and a continuing cycle of
community unrest. Within the correctional system, survival depends on using skills learned on
the streets, including manipulation, intimidation, and victimization. Offenders return to the
community with more sophisticated traumas and fewer coping skills to navigate the complex
systems necessary for re-entry.
For all of the above reasons, having staff who specialize in trauma -informed care, restorative
practices, and are culturally competent in the obstacles faced by participants will allow service to be
custom -designed to meet their unique needs. All of which will lead to dropout prevention, dropout
recovery, and successful educational options.
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7. Preparation for Postsecondary Education and Training (3 pages max)
A. Special consideration for organizations thatoffer preparation for postsecondary education
and training in in -demand industries.
The purpose of the proposed program is to prepare participants for employment;
increase employment rates of the formerly incarcerated; decrease their recidivism rates;
increase their rate of attaining a high school diploma and industry -recognized credentials; and
increase their rate of entering post -secondary education and training. To achieve these
objectives, the Case Manager and Job Developer will offer certification courses that can be used
in any job placement; individual and group training sessions to guide participants in resume
building, submitting job applications, researching career paths; practicing interviewing skills,
Driver's License test questions, and ESL conversation skills. Each of these work readiness skills
will supplement postsecondary education as participants prepare for in -demand industries.
The proposed program will also partner with the following local colleges to provide
participants with adequate preparation for enrollment in postsecondary education programs:
Santa Ana College to provide FAFSA workshops, campus tours, enrollment assistance,
and an academic counseling course for first generation college students
Orange Coast College to provide tours of their technology department, home to their
electrical, welding, framing, construction, CNC machinery,.and woodworking programs
• Santiago Canyon College to provide site tours of their agriculture department
• Fullerton College to provide FAFSA workshops, campus tours, and enrollment assistance
8. Special consideration for organizations that collaborate or partner with postsecondary
institutions to enroll youth in career pathways that lead to an in -demand occupation.
The proposed program will partner with Taller San Jose's Hope Builders Program so that
participants are able to prepare for and enroll in their paid construction program, which leads
to various careers in the Engineering industry. Through this partnership, Project Kinship
provides the case management, supportive services, and mentoring to participants to prepare
them for success once enrolled in the Hope Builders Program. See the Letter of Support from
Taller San Jose included in SectionC.
Staff will also work closely with Orange Coast College to enroll participants in their
electrical, welding, framing, construction, CNC machinery, and woodworking programs which
lead to careers in Engineering and Manufacturing industries.
C. How will your program make available and/or develop a career pathway for youth that can
prepare them to obtain a career or occupation that provides livable wages? Please elaborate
on the specific pathway(s).
The Job Developer will workwith participants on completing the My Next Move career
exploration online assessment as part of their ICP. This assessment will gauge their career
readiness, potential career pathways that match their skills and interests, as well as expose
participants to careers in similar fields and the minimum qualifications for each. The Job
Developer will also guide youth in research about the skills and education needed for entry
level positions and advanced positions along the career pathway ladder."
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D. Describe how the program will prepare youth for postsecondary education and training.
The proposed program will utilize workshops (see Section 10 and 18 for more details on
types of workshops offered at Project Kinship); onsite tutoring; online research through the
computer lab; work with school counselors on transcript reviews; and collaborate with family
and guardians to engagement them in the enrollment process to support participants.
E. How will your organization expose youth to the various postsecondary educational
institutions (colleges, universities, vocational training schools, apprenticeships, etc.).
To increase participants exposure to postsecondary educational institutions, the
Workforce Development Program will offer campus site tours, reach out to department chairs
or counselors to provide presentations on the vocational programs available, coordinate
workplace fieldtrips with potential employers, and assist youth in conducting online research of
different career pathways and educational programs to support skill building in that industry.
F. Describe the certificates youth will be able to earn within 1 year after exit.
In addition to earning a high school diploma, participants will be able to earn the
following industry recognized certificates within one year after exit:
Customer Service and Sales Certificate issued bythe National Retail Federation. Training
is conducted by Project Kinship trainers. Certificate is earned by online certification.
• Guard Card issued through OC Firearms. Participants must complete a background
check and online training to complete the process.
Forklift Certificate issued by Al Forklift. There is a Memorandum of Understanding in place
between Project Kinship and Al Forklift for participants to partake in this training.
• Silk Screening Certificate issued byASPAthroughanonline certification process. Sixty
hours of instruction and hands-on practice are conducted onsite at Project Kinship.
G. Include data and research that supports the industries or pathways listed above.
The following is industry data research for the pathways listed above:
• Welding Wages& Employment Trends: Median wages (2017), employment (2016), and
industry (2016) data collected from Welders, Cutters, Solderers, and Brazers indicate
median wages are $19.35 hourly or $40,240 annual; with 405,000 employees and an
average projected growth (2016-2026) of 5%u to 9%, equating to 45,800 projected job
openings (2016-2026) within the manufacturing and construction industries.
Customer Service Wages & Employment Trends: Median wages (2017) are $15.81 hourly or
$32,890 annual; with 2,785,000 employees (2016),and an average projected growth (2016-
2026) of 5% to 9%, equating to 373,500 projected job openings (2016-2026) within the
Finance and Insurance, as well as Administrative and Support Services industries.
• Electrician Wages & Employment Trends: Median wages (2017) are $26.01 hourly or
$54,110 annual; with 667,000 employees (2016) and an average projected growth (2016-
2026) of 5% to 9%, equating to 82,000 projected job openings (2016-2026) within the
Construction industry.
H. Include Letters of Intent from training agencies as Attachment F.
See the Letters of Intent from training agencies located in Attachment F.
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8. Tutoring (1 page max)
I. Describe in detail thetutoring resources thatwill be provided to youth through your
program or in partnership with local resources.
The proposed program will utilize the Test for Adult Basic Education (TABS) with all
participants to assess their literacy and numeracy skills pre and post enrollment. Youth who
score 8.9 or below will be considered "basic skills deficient' and eligible for enrollment.
All participants will have a Tutoring Plan informed by their performance on the Pre -
Assessment TABE taken priorto enrollment. Throughout the program, participants will receive
focused tutoring to improve the literacy and numeracy skills. Areas where they exhibited the
greatest deficiency will serve as the highest priority for tutoring activities.
Volunteers from the University of California, Irvine come to the Project Kinship Office
three times a week to provide tutoring with participants. During tutoring times, volunteers
support participants with: one-on-one homework assistance; focused practice in TABS test
areas of difficulty; computer lab tutorials; completing online documents such as job
applications, resumes, and career -focused research; group collaboration with peers on
homework or projects; and low -risk social activities to practice conversation and
comprehension for English as a Second Language Learners.
Project Kinship provides a designated space and time for tutoring and homework
assistance for participants, something often not available to them at home. The program also
offers drop in tutoring hours for those who are currently working, in school, parenting, or have
other time commitment restraints. These flexible options, as well as the opportunity to take
practice TABS- test throughout the Quarter, allow participants to build their test taking
confidence and basic literacy and numeracy skills. Each intervention will led to measurable
gains when participants complete the official Post -Assessment (TARE retest) each Quarter.
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9. Mentoring (1 page max)
J, Specify how your organization will provide mentoring to youth.
Project Kinship specializes in building strong mentoring relationships with participants
by utilizing professional mentors, as well as Peer Navigators with "lived experience". Each
participant benefits from one-on-one interactions with staff, case team meetings with multiple
staff, peer -to -peer groups, and social events such as handball and softball tournaments that
build social -emotional skills and positive friendships. Project Kinship also hosts multiple
volunteers who work with participants in different capacities including tutoring, legal aid, and
facilitating skill building and workplace readiness workshops.
K. Specify what types of support your agency will offer youth facing: family dysfunction,
mental health issues, homelessness, low self-esteem, gang issues, parenting issues, etc.
Project Kinship hosts weekly Restorative Circles to build a sense of community. These
circles create a safe space to allow participants, staff, and other stake holders (i.e. family
members, administration). These trauma -informed circles allow participants to assess
environmental, family, and peer -related challenges that can be addressed and supported by the
group. Workforce Development participants are encouraged to participate in the Restorative
Circles and even serve as mentors to those who are newer to Project Kinship services.
In addition to Restorative Circles, volunteers from the University of California, Irvine and
the Law Center work with participants on expungement and reduction cases. Women's
Transitional Living Center volunteers provide self-esteem workshops. Project Kinship has three
staff certified to lead Parents on a Mission parenting classes for participants and their families.
Workforce Development staff serve as court advocates by attending court appointments. Staff
also accompany participants to OMV appointments; Social Services, Probation, and Parole case
meetings; and provide system navigation for housing, school enrollment, and disability benefits.
L. Will your organization offer mental health services or referrals to mental health agencies?
Project Kinship does offer onsite mental health services, with a Clinician who has been
providing counseling services for Workforce Development Program youth for the past three
years. Participants from the proposed program in need of mild to moderate mental health
support will be referred to the onsite Clinician. Any participants with chronic and severe mental
health needs will be referred to a partner organization that is best suited to meet these needs.
M. Describe how your organization will provide or refer youth to comprehensive guidance
and/or counseling for drug and alcohol.
Project Kinship has an onsite Certified Alcohol and Drug Counselor (CADC) who is able to
provide substance use assessments, develop relapse prevention plans, facilitate drug and
alcohol counseling, lead Alcohol Anonymous and Narcotics Anonymous groups, and conduct
substance abuse prevention courses. Project Kinship Peer Navigators with "lived experience" in
recovery also serve as mentors to participants with histories of substance use. Those with mild
to moderate substance abuse needs will be referred to the onsite CADC. Those with chronic to
severe or detox needs will be linked to residential treatment and/or detox facilities such as
Stanton Detox, The Rock Center in the City of Anaheim, or Woodglen in the City of Fullerton.
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10. Workshops (2 pages max)
N. Provide information about the following workshops and how or when the workshops will
be provided to youth in the program:
Workshops will bepresented in 1 to2 .hour segments and made available to all program
participants. The Case Manager will create an ISP with each participant and identify workshops
from the monthly calendar of events that will enhance their individual skills and support their
progression toward stated performance goals. The following are workshops that will be offered
by Project Kinship for program participants:
1. Financial Literacy/Budget Management: Project Kinship will offer a series of workshops
on personal financial management skills, including topics such as budgeting, banking,
savings, credit, loans, identity theft, and vehicle purchase,
2. Entrepreneur Skills Training: This workshop will focus on the key elements of a business
plan, including value proposition and innovation, market identification, competitive
strategy, and financial value creation. Participants will gain insight on how to create
their own business plan and how to prepare a pitch to potential investors,
3. Labor Market Information: In this interactive workshop, facilitators will demonstrate
several online tools that will give participants up-to-date labor market information and
data. These tools offer valuable insight into wage, industry, and hiring trends,
Participants will also learn internet navigation and content consumption skills,
4, Family Planning: Participants will participate in varies workshops covering topics such as
healthy relationships, setting boundaries, reproductive planning, Sexual Transmitted
Infections prevention, birth control options, and parenting skills.
5. Worker's Rights/Labor Laws: Participants will learn about current labor law, worker's
rights, the appropriate agencies to file complaints or grievances with, as well as worker's
civil and constitutional rights.
6. Analytical Skills at the Workplace: Participants will learn basic analytical skills for the
workplace such as problem -solving and communicating by focusing on the most critical
information, involving the right people, and code -switching based on the audience.
7. Health Resources: Participants will learn of local resources that promote a healthier life
style. Participants will also be able to enroll in Medi-Cal and the SNAP food program
onsite at Project Kinship, as well as learn how to obtain low-cost health care coverage.
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8. Professional Communication Skills: Participants will learn to recognize unconscious
communication habits and build skills that will help them succeed in every situation,
from the breakroom to the boardroom. Participants will learn to identify, understand,
and work with people's diverse communication styles.
Navigating the Workplace: Participants will gain insights on the employer's outlook that
not only help them maintain employment, but also prepare them for promotion. This
workshop will review workplace expectations, generational differences at work, and
dealing with conflict in the workplace.
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11. Civic Engagement or Leadership Development (2 pages max)
A. Can your organization offer a civic engagement opportunity or leadership development
opportunity for WIOA youth, if so, please describe?
Through the proposed program, Workforce Development Program participants will have
multiple opportunities to build their civic engagement and leadership skills. The first is
attendance at the California Workforce Association (CWA) Conference. Program staff and
participants will both participate in the annual conference as part of this grant.
In addition to the CWA Conference, Project Kinship has hosted an Annual Public Safety
and Re-entry Conference for private and public service providers since 2014. Participants
include: leaders from SAUSD; Orange County (OC) Sheriffs Department; OC Probation
Department; OC Health Care Agency; and the City of Santa Ana. During the conference,
participants gain knowledge about best practices and how to help prevent the re-entry
population from slipping through the gaps in the systems. The conference also offers a forum
for identifying opportunities for partnership and alignment between entities that serve the
formally incarcerated throughout the county and Southern California Region. Workshop themes
include how to incorporate restorative justice -focused and trauma -informed practices into
programming, as well as coordinating service delivery for hard to reach participants. Workforce
Development Program participants will be invited to participate in the Annual Conference as,
attendees, panelists, and support workers to build their civic engagement and leadership skills.
In addition to the annual conference, Project Kinship offers multiple trainings during the
year on Gang Intervention, Health and Wellness, Trauma -Informed Care, and Restorative
Justice. Through these trainings, participants with 'lived experience" are trained on how to
advocate for system change and share their testimonies to educate others on trauma and
transformation. Finally, Project Kinship convenes the Capacity Building Network of Re-entry
Provider Coalition, which engages the Orange County Chief of Probation, Presiding Juvenile
Justice Judge, Chiefs of Police of several cities, and community leaders in strategic planning to
address issues of community violence and challenges to re-entry. Participants are often invited
to speak during site visits or meetings, which builds their public speaking and leadership skills.
Project Kinship also hosts weekly Restorative Circles to support those who are in
conflict, to build rapport with participants, and to build a sense of community. These circles
create a safe space to allow participants, staff, and other stake holders to connect and establish
a sense of kinship that results in accountability, healing, and transformation. It is a culturally
sensitive approach that identifies core factors that lead to negative choices. Exploring these
factors through a trauma -informed lens, it helps to assess environmental, family, and negative
peer -related challenges that can be addressed by participants and supported by the group.
Workforce Development Program participants are encouraged to participate in the Restorative
Circles and even serve as mentors to those who are newer to Project Kinship services.
Finally, Project Kinship partnerswiththe University of California, Irvine (UCI) Law School
and the University of Southern California (USC) School of Social Work to have staff and
participants present to students enrolled in the District Attorney, Public Defender, and Social
Work education programs. Through these partnerships, UCI students volunteer at the Project
Kinship Officeto provide legal clinics with participantsto worktoward record expungement and
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charge reduction. These volunteers also serve as mentors to participants and engage them in
policy campaigns aimed atjustice reform regarding legal loop holes. Each of these interactions
build leadership skills, civic engagement, and professional networks for participants.
B. Indicate the number of youth that will participate in the civic engagement or leadership
development opportunity.
Three participants will attend the California Workforce Association Annual Conference.
All twenty participants will have the opportunity to participate in policy advocacy campaigns
and presentations. Other leadership opportunities include attending the Annual Re-entry
Conference hosted by Project Kinship, serving as program ambassadors to recruit and mentor
new enrollees, and participating in leadership development workshops offered by Project
Kinship and its community partners.
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12. Supportive Services (1 page max)
O. Will your organization provide supportive services to youth such as gas cards, bus pass,
childcare assistance, etc.? If so, please describe.
All program participants will be eligible to receive Supportive Services throughout their
participation in the proposed program, including during follow-up. All Supportive services
funding issued to participants will be directly connected to their individual ISP and ICP goals.
Funding related to ISP goals may include: driver's education fees, college textbooks, gas cards,
and bus passes. Supportive Service funding to meet ICP goals may include: professional
clothing, uniforms, and trade tools (i.e. work boots for construction) necessary for employment
success. All support will be linked to program outcome achievement and filed alongside
supporting documentation in the participant's case file.
Project Kinship believes is working withthe "whole client", meaning unless root needs
and causes are addressed, then reaching a target goal may not be sustainable outcome. To
work with youth who have experienced trauma in their lives, it takes a specialized form of
supportive services to break the cycle of recidivism. Project Kinship focuses its efforts on
building strong support groups, providing pathways to education and employment, increasing
work readiness, and removing the barriers to long-term success.
The proposed program will allow participants to drive their ISP and ICP goals, with the
guidance of Workforce Development Program staff. Project Kinship has three levels of
intervention, which include universal, individual, and intensive. At the universal level,
community and outreach services provide social and emotional support to individuals through
education, case management, resource delivery, navigation, and community outreach. These
services strengthen the support network within the community. At the individual level, all
Project Kinship programs have components for identifying social and emotional risk factors
experienced by participants and familiesthat necessitate additional supportsfor success. These
exchanges may include workshops focused on conflict resolution, trust building, accountability,
relationship repair, and other social -emotional skill building to increase employability and
workplace success. Finally, atthe intensive level, Project Kinship uses a multidisciplinary team,
range of services, and more intensive treatment approach. The Workforce Development
Program will utilize all three of the above levels of intensive case management
The Workforce Development Program will also provide wrap -around supportive services
to remove barriers to participants' success, such as legal clinics, support and recovery groups,
and opportunities to perform volunteer work to meet community service hours. Participants at
all stages of program participation, including follow-up, are eligible to participate in and benefit
from all of the aforementioned supportive services.
P. Include the Supportive Service Policy as Attachment G.
See the Supportive Service Policy for the proposed program in Attachment G.
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Santa Ana Workforce Development Board: Youth Service Provider
13. Incentives (1 page max)
A. Will your organization provide incentives to youth for accomplishing program benchmarks
or personal goals? If so, please describe.
The proposed program will be utilizing incentives to acknowledge participants as they
reach specific program benchmarks. These benchmarks include:
1) obtaining employment
2) retaining employment
3) enrolling in education
4) retaining education (i.e. enrolling in second semester; passing semester grades)
5) earning an industry recognized certification
6) obtaining a Driver's License
7) completing the 6-week Work Readiness curriculum
8) being discharged from Probation or Parole
The purpose of the incentives is to encourage youth to participate in activities
throughout program duration, including the 12-month post -exit follow -up period. Although
benchmarks 6-8 are no directly related to employment and education, without achieving these
benchmarks, participants will often struggle to obtain and retain employment and education or
to sustain long-term progress in either area. They are also often a sign of readiness to change
and a demonstration of the participant's level of commitment to their individual success. A
large percentage of participants do not have a Driver's License or stable mailing address at time
of enrollment. By supporting participants in achieving these fundamental benchmarks, it is an
esteem boast as they work toward applying for jobs, enrolling in school, planning
transportation to and from both, and feeling confident in their personal stability and
professionalism to compete alongside their same age peers who may not have the same
struggles to contend with.
All incentives will be in the form of a $50 VISA gift card. Participants are eligible for and
encouraged to earn multiple incentives. On average, participants will earn $250 in incentives
throughout their participation. All incentives will be tied to training and education, work
readiness skills, and/or occupational skills attainment goal as identified in their ISP and/or ICP.
All incentives will be documented in the participant's case file and accompanied by supporting
documentation of the achievement.
B. Include the Incentive Policy as Attachment H.
See the Incentive Policy for the proposed program in Attachment H.
Workforce Innovation and Opportunities Act (WIOA)
• Santa Ana Workforce Development Board: Youth Service Provider
14. Follow -Up Services (3 pages max)
A. Elaborate on the types of services thatwill be provided to youth during each quarter
during the 12-month follow-up period.
Follow-up services will include all of the same services available to participants during
enrollment with one exception, exited youth will not be eligible to receive paid wages or
stipends. Exited youth will still be able to benefit from work readiness workshops; support
services; incentives; job shadowing, internships, ancitraining; intensive case management; and
leadership opportunities throughout the 1st, 2nd, 3rd, and 4th Quarters after exit.
• See Section 18-Additional Documents for a sample of the Workforce Activities
Calendar for examples of Workforce Readiness Workshops.
Supportive Services include: transportation support (i.e. bus passes, gas cards);
uniforms; work tools; professional clothing; and driver's educationfees.
Incentives can be earned at 8 specific program benchmarks like: obtaining employment;
retaining employment; enrolling in education; retaining education; earning a credential;
obtaining a Driver's License; completing a 6-week Work Readiness series; and being
discharged from Probation or Parole . More details are found in Section 13,
Job Shadowing, Internships, and Training are opportunities for participants to continue
to build their work readiness skills and employability.
Intensive Case Management will be conducted through weekly interactions with
participants through the follow-up period, including in person appointments, phone
contact, home visits, worksite visits, and year-round workshops.
Participants are encouraged to participate in Civic and Leadership Opportunities
Including: conferences, participating in advocacy campaigns, and peer mentoring.
B. Describe how your organization will provide case management, job retention services,
mentoring, and ensure the participants attains their goals.
The proposed program will utilize two key staff positions to ensure participants attain
their goals throughout the program, especially during the follow-up period. The Case Manager
will provide the intensive case management for all participants, including the monitoring of
their ISP, conducting the TABE Assessments, supporting enrollment, and facilitating re -
enrollment in education. Project Kinship follows a Socio-Ecological understanding of individuals
within a community within society as a whole. It is understood that as needs are met, others
arise, which makes ongoing follow-up essential to maintaining success. The Case Manager will
collaborate on cases, advocate for, and continuously support the physical, mental, emotional,
and social needs of participants throughout the program, including follow-up.
Intensive case management services will help participants to understand the resources
available and how to access them. The agency has a "no wrong door" approach, which allows
participants to engage with staff through different programs within the agency and be
seamlessly navigated into programs that fit their needs. Staff uses a multidisciplinary approach
to increase the participant's support network and to foster positive relationships with
advocates in the community. All participants are engaged in one-on-one sessions to develop
their ISP and ICP. To ensure success, participants and staff set and review goals on an ongoing
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Workforce Innovation and Opportunities Act (WIOA)
Santa Ana Workforce Development Board: Youth Service Provider
basis. In addition, staff link and transition participants to needed services that are beyond
Project Kinship's expertise or capacity to provide. In these cases, staff assist the participant in
navigating through different systems such as: Probation, Parole, and the courtsystem; severe
and chronic mental health or psychotropic medication needs; medical needs; educational
services and enrollment; housing placements; and employment placements. Staff work side by
side with the participant to ensure needs are met.
The Job Developer will provide all workforce development services for participants,
including: updating ICPs with participants; conducting the Post -Exit Work Readiness Survey and
readmitting the My Next Move career exploration assessment when necessary; facilitating work
readiness workshops; coordinating with certification trainers; developing job shadowing and
internship opportunities; and conducting work site visits. Both positions will request supportive
services funds and issue incentives for benchmarks tied to participants' ISP and ICP goals.
The Job Developer will work with service providers to provide training and insight on
how to work with participants using a trauma -informed approach. Project Kinship has emerged
as a beacon of hope for high -risk, gang- and justice -involved participants and their families.
Over the years, agency staff have built partnerships with service providers and employers who
are felony friendly and appropriate for youth with histories of justice system involvement.
These partnerships lead to "warm handoffs" and transitional support to link participants with
housing, leg I aid, and paid vocational skills training. Some of these referral agencies include:
• Taller San Jose Hope Builders Program for paid vocational training
■ Al Forklift and OC Firearms for specialized employment certification services
■ Orange County Public Defender's Office and UCI Law Center for legal aid services
■ OCDE-ACCESS; College and Career Preparatory Academy Charter School; Learning for
Life Charter School; and Centennial Education Center for educational services
• Homeboy Industries in Los Angeles for tattoo removalservices
Interactions will take place in person (in the office and/or in the field); by phone; or
during case meetings/appointments on behalf of the participant to monitor progress toward
ISP goals and ICP benchmarks. Throughoutthese interactions, staff and participants build a
professional relationship, problem -solve, goal set/monitor, build self-sufficiency, and
incorporate personalized support to obtain and retain their levels of attainment.
C. Describe how your organization will ensure thatyouth meetthe Performance Indicators
during the follow-up period.
To maintain the relationship built between staff and participant during program
enrollment, the Case Manager and/or Job Developer will increase the frequency of interaction
with participants during the follow-up period. This increased interaction will be in the form of:.
1) Worksite visits; Work Readiness Assessment Tool completed by employers; and
Employee Satisfaction Survey completed by participants to monitor the success of
unsubsidized employment placements.
2) Advocacy campaigns and relationship building with potential employers that lead to
job shadowing, internships, and training opportunities for participants.
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Workforce Innovation and Opportunities Act (WIOA)
Santa Ana Workforce Development Board: Youth Service Provider
3) Offering onsite workforce development workshops and certificate programs for
participants to increase their employability and work readiness skills.
4) Offering onsite tutoring that leads to measurable skill gains and education retention.
5) Providing incentives and supportive service funds to ensure youth success.
6) Providing leadership opportunities by including participants in conferences, policy
campaigns, and peer mentoring relationships with newenrollees.
Each of the above interactions will help exited participants remain engagement in
services and connected to Project Kinship staff, volunteers, and new participants.
D. Describe if your organization will provide youth with incentives or supportive services
during follow-up to assist with youth retention.
The proposed program will utilize both incentives and supportive services during the
follow-up period to help participant continue to obtain and retain their levels of achievement.
Participants will be eligible to earn any of the eight incentives listed in Section 13. All incentives
will be tied to training and education, work readiness skills, and/or occupational skills
attainment goal as identified in their ISP and/or ICP. They will be issued in $50 VISA gift cards.
All incentives and supporting documentation will be included in the participant's casefile.
Participants will also be eligible to receive supportive service funding during their
follow-up period. These would include: bus passes, gas cards, and participant specific needs
such as uniforms, tools, textbooks, driver's education classes, clothing, etc. On average,
participants will receive $160 in supportive services during the follow-up period, as compared
to an average of $350 per youth during program enrollment.
E. How often will the youth be engaged or receive service during the follow-up period.
Participants tend to require more frequent contact when they are in the follow-up
period. For this reason, the Case Manager and/or Job Developer will increase the frequency of
engagement with participants from twice a month during program enrollment to once a week
during the follow-up period. This frequency of interaction helps participants feel connected and
valued, all of which supports their personal success and confidence in serving as a mentor to
others that are just beginning their individual journeys.
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Santa Ana Workforce Development Board: Youth Service Provider
15. WIOA Performance Indicators (3 pages max)
A. Include a flow chart or visual aid or brief explanation of how your organization will
meet the following WIOA Performance Indicators:
The proposed program will follow the performance indicators percentages specified in
the Request for Proposal in each of the following area.
Percent of participants who are in education ortraining or unsubsidized employment
during the 2nd quarter after exit.
Of the 20 participants that will be enrolled in the program, 66% will be in education or
training or unsubsidized employment during the 2n, Quarter after exit. This equates to a
minimum of 14 participants.
2. Percent of participants who are in education or training or u nsubsidized employment
during the 4th quarter after exit.
Of the 14 participants meeting Performance Indicator #1, 64%will remain in education
or training or unsubsidized employment during the 4m Quarter after exit. This would equate to
a minimum of 9 participants meeting Performance Indicator #2.
3. Document the median earnings of participants in unsubsidized employment during the 2nd
quarter after exit.
The proposed program will utilize the current California Minimum Wage of $12 per hour
as the baseline for Performance Indicator #3. During the 2nd Quarter after exit, 50% of the
participants who are in unsubsidized employment will be earning above minimum wage.
4. Percent of participants who obtain recognized postsecondary credential orsecondary
diploma during participation or within 1 year after exit.
During participation and within one year after exit, 54% of participants will obtain a
recognized postsecondary credential or secondary diploma. With a total of 20 participants
enrolled in the program, 54% would equate to a minimum of 11 participants. In addition to a
high school diploma, participants will be able to earn a Customer Service and Sales Certificate;
Guard Card; Forklift Certificate; or Silk Screening Certificateto meet Performance Indicator#4.
5. Percent of participants who, during the program, are in education or training that leads to a
recognized postsecondary credential or employment AND who are achieving measurable skills
gains.
Of the participants who are in education or training during the program, 85% will
achieve measurable skills gains. Skills gains will be measured utilizing theTABE assessment. All
participants will complete the TABE assessment prior to enrollment and must score at or below
the 8.9level. This will be considered the baseline or Pre -Assessment score. Duringthe program,
participants will retake the TABE for a Post -Assessment score. Performance Indicator #5 will
show that 85%, or a minimum of 17 participants, will have a minimum of one -functioning -level
improvement with comparing Pre-: and Post -Assessment TABE scores.
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1 Workforce Innovation and Opportunities Act (WIOA)
Santa Ana Workforce Development Board: Youth Service Provider
6. Effectiveness in serving employers.
The proposed program will utilize the Work Readiness Assessment Tool as a means of
obtaining employer feedback on participant's effectiveness in the workplace. This assessment
tool will be completed within the first two weeks of placement. For Performance Indicator #6, a
minimum of 50% of employers will indicate that they are satisfied with the participant's
performance as demonstrated in the Work Readiness Assessment Tool results. A copy of the
tool can be found in Attachment J - Pertinent Work Experience Documents for review.
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Workforce Innovation and Opportunities Act (WIOA)
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Santa Ana Workforce Development Board: Youth Service Provider
16. Prior Outcomes (1 page max)
A. If your organization was previously awarded a WIOA contract through the Santa
Ana Workforce Development Board, OC Workforce Development Board or
Anaheim Workforce Development Board, please disclose yourorganization's past
performance outcomes for the past 1-2 years, from each WDB if applicable:
Project Kinship has not been previously awarded a WIOA contract through the Santa Ana
Workforce Development Board, OC Workforce Development Board, or Anaheim Workforce
Development Board, therefore this section is not applicable to this proposal.
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Santa Ana Workforce Development Board: Youth Service Provider
17. Fiscal Competency (1 page max)
A. Describe the process used to capture and report fiscal data.
Project Kinship is fiscally sponsored by Charitable Ventures of Orange County (CVOC). All
expenditures are entered into Quick Books and reconciled by individual program budgets and
approved line items. The CVOC Controller ensures accounting controls and internal monitoring
processes comply with federally stipulated principles (GAAP). The Director of Operations
ensures invoices are appropriately charged and fiscal reports are submitted within deadline.
B. Attach a copy of the organ ization's procurement policies and procedures as Attachment I.
See attached copy of the agency's Procurement and Purchasing Policy in Attachment I.
C. Whatsystems ensure fiscal accountability, appropriate expenditures, and planned costs.
The Operations Coordinator is charged with procurement and purchasing. He conducts a
three -bid research process prior to preparing a purchase order. Purchase orders are approved
by the Workforce Program Manager, Director of Operations, and Controller prior to a purchase
to ensure expenditures are aligned with the budget and participants' ISP or ICP goals.
D. Describe invoicing process and list qualifications of staff assigned to task.
The Workforce Program Manager, Operation Coordinator, Bookkeeper, Director of
Operations, and Controller serve as a checks and balance system to ensure expenditures are
allowable, aligned with the budget, and fiscally responsible. The Bookkeeper, who has over ten
years of accounting experience, uses Quick Books to prepare the monthly invoices. The
Controller, who is a CPA, works with the Director of Operations, who has over 15 years of
contract monitoring experience, to ensure invoices are prepared to avoid any disallowed costs.
E. Describe how your organization's financial stability is not dependent on WIOA funds.
Asthe fiscal agent, CVOC monitors cash flow, accounts receivable, accounts payable,
and payroll projections. Project Kinship has both reimbursement -based grants and full award -
based grants. CVOC ensures that Project Kinship remains in healthy fiscal standing to cover for
any delayed reimbursements. CVOC passes their independent audit without findings each year.
F. Identify the percentage of budget that will go directly to youth versus the percentage of
overhead and administrative costs.
The proposed budget will include 10%for administrative costs (Indirect Rate); 45%for
Personnel and Benefits (both the Case Manager and Job Developer provide direct service); 3%
for Operational Expenses (office supplies, staff training, staff conferences, mileage); and 42%
for wages, supportive services (enrolled and follow-up), incentives, and youth conferences.
G. Submit most recent 2 years of audited financial statements as Attachment T & U with the
Audited Financial Statement Form signed (Attachment S).
See attached copy of the agency's last two years of financial audits and IRS Form 990.
H. Please include 1 budget form and 1 budget narrative for PY2020.2021.
See attached copy of the proposed budget and budget narrative for PY 2020-2021.
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Santa Ana Workforce Development Board: Youth Service Provider
18. Additional Attachments (no maximum)
See additional documents, such astraining calendars ancitestimonials that support the
proposed program in Attachment.
YSPN MEMBER PERFORMANCE PLAN 2021-2022
PROJECT KINSHIP
WIOA YOUTH POPULATION
Youth Population
Ages
# of Youth to be Served
In -School.
16-18
5
Out -of -School (75% minimum)
16-24
15
TOTAL NUMBER OF YOUTH TO BE SERVED
20
PROJECTED ENROLLMENTS & EXPENDITURES
(NOTE: 100% OF YOUTH MUST BE ENROLLED BY 2ND QUARTER-DECEMBER 31, 2021)
Quarter
# of Enrollments
Estimated Expenditures per Quarter
per Quarter
1"
10
$40,000
2nd (100% Enrollment Required)
10
$40,000
3rd
$40,000
0
$40,000
TOTAL
20
$160,000
14 WIOA ELEMENTS
PERFORMANCE MEASURES
mark a "x" next to the elements provided in your
(Projected Benchmarks subject to change
program
Baseline=BL )
X
1. Tutoring, study skills training, dropout prevention
1, % of Participants who are in education/training,
strategies
or in unsubsidized employment during the 2"d
quarter after exit
X
2. Alternative secondary school services or dropout
recovery
Benchmark: 71%
X
3. Paid & unpaid work experience that have
2. % of Participants who are in education/training,
academic and occupational components, which may
or in unsubsidized employment during the 4th
include: summer employment, pre -apprenticeship,
quarter after exit
internships & job -shadowing, or On -the -Job training
Benchmark:80%
(20% of funds must be used for this element)
X
4. Occupational skills training —priority for
3. The median earnings of Participants in
recognized credentials aligned with sectors in-
unsubsidized employment during the 2"d quarter
demand
after exit
Benchmark: $4,400
X
5. Education offered concurrently with workforce
4. % of participants who, during the program, are
preparation activities
in education or training that leads to a recognized
postsecondary credential or employment AND
X
6. Leadership development -community service &
peer centered activities
who are achieving measurable skill gains
Benchmark: 75%
X
7. Supportive Services
X
S. Adult mentoring
X
9. Follow-up services for not less than 12 months
S. %of Participants who obtain a recognized
after exit (required)
postsecondary credential or secondary diploma
during participation OR within 1 year after exit
X
10. Comprehensive guidance & counseling drug &
alcohol, etc.
Benchmark: 64.2%
X
11. Financial literacy
6. Effectiveness in serving employers
Benchmark: BL*
X
12. Entrepreneurial skills training
X
13. Labor marker information -career awareness and
exploration
*Pending further State and Federal guidance.
X
14. Activities to help youth prepare for and
transition to postsecondary education
EXHIBIT B
Exhibit C
C—Work Experience Policy
C—Stipend Policy
C—Support Service Policy
C—Incentive Policy
C—Procurement Policy & Procedures
C— Youth Protection Policy (if serving minors)
Purpose:
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Work Experience Policy
Workforce Innovation Opportunity Act
Program 2020 — 2021
To establish guidelines for the WIOA youth's paid work experience
placements while enrolled in PROJECT KINSHIP's Youth Employment
Program funded through the Workforce Innovation and Opportunity
Act (WIOA).
Eligibility & Customer Profile:
WEX youth participating in work experience must have unexpired
right to work documents and qualify for the youth employment
program by meeting the requirements as outlined in the Youth
Program Eligibility and Application Policy. Youth will make a plan with
the case manager in order to assess the developmental needs and
place youth in a worksite that best fits the youth's experience and
interests.
General Information:
Lunch and Breaks: WEX youth must take a % hour unpaid break after
no more than 5 hours of work. They are also entitled to a paid 10-
minute rest period every 4 hours.
W-2: To be available for all youths that participated in WEX by
January 31 for the hours completed the year before. Youths are
responsible to update PROJECT KINSHIP staff on addresses so that
their W-2 gets mailed out to the correct address.
Worker's Compensation: WEX Youth are all covered under PROJECT
KINSHIP's insurance. If they are ever to become injured or hurt on
the job they will call the insurance company and go to the provider
covered by the insurance.
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Work Hours: On average youth will work between 9-29 hours a
week. Below are the maximum hours the youth may complete. These
numbers are more conservative than California labor laws for youth
17 and under because we do not authorize overtime for any WEX
youth.
Ages16-17
Ages18+
Work Hours
• 5 am-10 pm when there is school
Any time
the next day
• 5 am-12`30 am when there is no
school the next day
Maximum hours
29 hours a week, but not over:
29 hours
when school in
• 4 hours a day Monday -Thursday
session
• 8 hours a day Friday -Sunday and
holidays
Maximum hours
• 29 hours a week
29 hours
when school not in
. 8 hours a;day
session
Timecards and Sign -in Sheets: Worksite will have a binder on -site
where WEX youth will sign in and out. In order for the timesheets to
be valid, youth must have the supervisor initial every shift.
Youth will then complete timesheets accurately, daily and sign them.
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At the end of every pay -period, youth must turn in sign -in sheets and
signed timesheets to the Program Coordinator. If the youth is unable
to collect sign -in sheets, PROJECT KINSHIP staff may retrieve the sign -
in sheets from the worksite.
Paycheck Information: Youth will be paid biweekly to correspond
with Charitable Venture of Orange County (CVOC)/Project Kinship
payroll dates.
Duration and Length of WEX Activity:
Based on the availability and needs of WEX youth work experience
should be a minimum of 6 weeks and not exceed 12 weeks or 350
hours unless approved by Program Coordinator.
The staff of Santa Ana Workforce Development Board may approve
WEX waivers of the 350-hour limitation policy. Waiver requests must
be submitted in writing. Youth may not exceed the 350-hour limit
prior to the date of waiver approval.
Rate of Pay and Payment:
During WEX youth will receive $13.00 per hour up to 29 hours a week
for up to 12 weeks of work experience. Youth will be compensated at
minimum the California minimum wage for every hour worked.
Time Frame
California Minimum Wage
January 1- December 31, 2020
$13.00/ Hour
January 1- December 31, 2020
$14.00/ Hour
At
Worksite Review:
Worksite review will occur three times during their WEX training. The
worksite will be monitored for compliance of worksite agreement
and safety standards. The purpose will be to ensure that WEX youth
is receiving quality training while working in a safe and comfortable
environment.
PROJECT KINSHIP staff member is to visit the worksite before training
begins to meet with the WEX youth's supervisor. Staff is to do a
minimum of one visit halfway through training and a final visit a week
before training ends.
If corrective action is required after 15t visit the worksite supervisor
will be informed by PROJECT KINSHIP staff of any inconsistencies in
the worksites operations. A follow-up visit will be made within three
to five working days after the findings have been identified, to review
corrective action taken by worksite.
Allowable Expenditures:
WEX funds may be used to pay participant's wages and related
benefits for work experience in the public, private, for -profit or non-
profit sectors when the participant's objective assessment and
individual service strategy indicate that work experience is
appropriate.
Additional activities will be available to youth to receive additional
training, mentoring, coaching and tutoring when identified to increase
knowledge and successful completion of WIOA program. Allowable
expenditures beyond wages may include the following:
• Classroom training or the required academic education
component directly related to the work experience.
• Professional development training related to work experience
• Orientation sessions for WEX youth and employers
• Tutoring with PROJECT KINSHIP tutor in order to improve skills
or meet ISS Goals
• Meeting with supervisors or employers outside of scheduled
work hours for planning, training, or evaluating progress.
Worksite approval Procedures:
Worksite approval procedures ensure that the worksite fits the WEX
youth's developmental needs, is a safe environment for them to
work in, and provides valuable training.
PROJECT KINSHIP staff will visit the worksite, and fill out a worksite
safety report depending on the youth's age. They should also present
the worksite supervisor with the worksite training agreement and
contract to outline the training/ learning objectives for WEX youth.
1. The worksite location must be safe, appropriate to the WEX
youth's age, ADA compliant and EEO compliant.
2. The on -site supervisor must agree to abide by the rules indicated
in the worksite training agreement
3. The on -site supervisor must outline training objectives that
coincide with the WEX youth's development and capabilities on
the Training Plan. PROJECT KINSHIP staff will evaluate the
proposed Training Plan and suggest appropriate learning
objectives when necessary. On -site supervisor must agree to any
edits suggested by PROJECT KINSHIP Staff.
4. Approved: Once the worksite complies by the three conditions
stated above the worksite will be approved for paid WEX.
5. Not Approved: If the worksite or the on -site supervisor do not
comply to the following: safety, ADA and EEO compliance,
worksite agreement and appropriate objectives; the worksite will
not be approved for paid WEX.
Agency Worksite Agreement Procedures:
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The worksite agreement procedures ensure that all worksites are
evaluated equally and follow the same procedure.
Once Staff deems the worksite safe the staff will meet with the
supervisor to explain the different parts of the worksite agreement
and complete the documents before the WEX youth's first day of
training.
Worksite training agreement includes:
a) Letter from executive director introducing the objective of our
Youth Employment Program funded by WIOA
b) Worksite training agreement
c) WEX youth responsibilities
d) Training plan and worksite schedule.
Staff Roles and Responsibilities:
A. Complete Worksite safety report to best of knowledge and
ensure that worksite is ADA and EEO compliant.
B. Complete Agency Worksite Agreement with worksite
supervisor. See Agency Worksite Agreement Procedures
C. Complete all parts of Worksite Approval Procedures to ensure
that the worksite is the best fit for WEX youth.
D. Complete a minimum of three worksite reviews as outlined in
Worksite review.
E. Provide age -appropriate work sites.
F. Meet with worksite supervisors to evaluate WEX youth's work
performance and distribute evaluations
G. Meet with WEX youth to evaluate the worksite and make a
plan for developing job skills when necessary
H. Assist with job placement at the conclusion of WEX training.
I. Educate WEX youth on health and safety and make a safety
plan in case of injury.
WEX Youth Roles and Responsibilities:
A. Be willing to commit to learning and working hard
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B. Be willing to follow work hours, instructions, work policies and
rules
C. Keep accurate timesheets and submit a timesheet to the
PROJECT KINSHIP Youth Employment Program office at the end
of each pay period.
D. Immediately report any work -related incidents to both the
worksite supervisor and the PROJECT KINSHIP staff
E. Communicate any inappropriate behavior of work -related
issues to PROJECT KINSHIP staff
F. The WEX youth agrees to call the worksite supervisor a
minimum of two hours before his/her shift begins if unable to
report to work.
G. The WEX youth is required to stay in his/her assigned
placement for a period of 2-3 months. After a period of three
months, if the WEX youth chooses to continue at the worksite
he/she may do so with the approval of the worksite supervisor
and PROJECT KINSHIP staff. If participation is extended
additional duties and opportunities to acquire new skills
should be included, in order, to further enrich the WEX youth's
experience at the worksite.
H. Abide by the responsibilities outlined in the worksite training
agreement.
Worksite Supervisor Roles and Responsibilities:
A.
Be willing to train and mentor the WEX youth
B.
Be willing to complete monthly evaluations of WEX youth
performance.
C.
The worksite supervisor understands this to be an entry-level
position and the responsibilities assigned shall be entry-level.
D.
Be willing to provide to PROJECT KINSHIP staff and to the WEX
youth a Job Description indicating WEX youth job
responsibilities at the worksite.
E.
Give WEX youth appropriate safety training for the worksite
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F. Give WEX youth timely breaks when appropriate as outlined in
the worksite training agreement.
G. Abide by the work hours and responsibilities outlined by the
worksite training agreement. If any changes are made first
they must be approved by PROJECT KINSHIP staff and stay
within the hours outlined above in the "general information"
section (page 1).
H. Be ADA compliant
I. Adhere to the Equal Opportunity Grievance Procedures
J. Observe California State and Federal Child Labor Laws
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STIPEND POLICY
Santa Ana Workforce Innovation Opportunity Act
PURPOSE: The Santa Ana Workforce Innovation Opportunity Act (SAWIOA) program allows
for stipend payments when a participant's ISP indicates that they would benefit from an
education or training program as part of their SAWIOA related activities. A stipend is defined as
a regular small payment made to a SAWIOA participant during his/her enrollment to encourage
and motivate them to reach specific goals and obtain positive goals and obtain positive
outcomes. We, Project Kinship, will be offering out SAWIOA enrolled participants with program
attendance stipends. The program attendance stipends will be issued to our enrolled participants
for the successful completion of predetermined employment training, employment obtainment,
and employment retention. This policy will give direction as to how the SAWIOA funding for
stipends will be used.
*According to the IRS publications; stipends are considered miscellaneous
compensation and are taxable.
PROCEDURES
All SAWIOA enrolled participants are eligible for stipends when it will assist the participant in
reaching their training and employment goals. Stipends will be provided to help our participants
to engage in approved SAWIOA activities and services. The maximum amount that our
participants will receive as stipends will be $2,500.00
All stipends provided by our Case Managers will be procured using our stipend request form and
as a check request. This form should be completed as a request according to the participant's
need(s). The type of stipend service must be selected on the form and the reason for the need
must be included. Stipends may only be paid for activities which begin and are completed after
enrollment and prior to closure.
ELIGIBILITY
The following criteria must be used in establishing a stipend recipient:
1. Participant must be fully enrolled in the SAWIOA program. All referral and enrollment
documents must be completed and entered into the CalJobs system prior to any
stipends being issued.
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2. Participant must be actively engaged in program activities agreed upon.
3. Meet or appropriately communicate with the case manager at least two times a month.
4. The participant is not an employee of the employer site.
5. The training, even though it includes the actual operation of the facilities of the
employer, is essentially a training experience similar to a vocational school.
6. The participant is primarily the beneficiary of the experience.
7. Regular employees are not displaced, and the experience is closely
supervised/observed.
8. The "employer" that hosts the experience derives no immediate or significant
advantage
9. The participant is not necessarily entitled to a job at the conclusion of the experience;
and,
10. There is a mutual understanding between the participant and the host agency that the
participant is not entitled to wages for this time because the activity is essentially a
training experience.
11. Participates must have unexpired right to work documents and meet the requirements
as outlined in the Youth Program Eligibility and Application Policy.
12. The case manager will assess the participant and place them in a worksite that best fits
their experience and interests based on their developmental needs.
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Guidelines
Training
Duration
Stipend
Details?
Placement in Hands-on
12 weeks
$475/131weekly
Participant will receive a $475
job shadowing
stipend check for attending
(Can be completed via
hands-on training Monday
Zoom, Google or other
through Friday. For unexcused
video platforms)
absence(s) from training, the
participant will be deducted
$47.50 per day.
Project Kinship
1 week
$125/Once
Participant will receive a $125
Orientation
stipend for completing one -
(Can be completed via
week orientation
Zoom, Google or other
video platforms)
Attendance of Long-
10 weeks
$475/131weekly
Participant will receive a $475
Term Vocational
stipend check for attending
Training
program -approved vocational
(10 weeks or more at 29
training Monday through
hours per week or
Friday. For unexcused
more)
absence(s) from training, the
(Can be completed via
participant will be deducted
Zoom, Google or other
$47.50 per day.
video platforms)
Attendance of Short-
10 weeks
$250/131weekly
Participant will receive a $250
Term Vocational
stipend check for attending
Training
program -approved vocational
(10 weeks or less, 29
training Monday and
hours per week or less)
Wednesday or Tuesday and
(Can be completed via
Thursday. For unexcused
Zoom, Google or other
absence(s) from training, the
video platforms)
participant will be deducted
$62.50 per day.
General Information:
Zoom, Google or other video platforms will be utilized to provide on the job training and WEX
when conditions don't allow for face to face interactions i.e. COVIDI9, government or local
restrictions prohibit in person services.
W-2: Available for all youths that participated in job training by January 31 for the hours
completed the year before. Youths are responsible to update PROJECT KINSHIP staff on
addresses so that their W-2 gets mailed out to the correct address.
Worker's Compensation: Youth are covered under PROJECT KINSHIP's insurance. If they are ever
injured or hurt at their training site they must call the insurance company at (800) 565-5694,
New York Marine Insurance and go or be taken to the local urgent care or emergency room.
Timecards and Sign -in Sheets: Training providers will have a binder on -site where youth will sign
in and out. In order for the timesheets to be valid, the must have the training supervisor initial
every day.
Youth will complete timesheets on a daily basis.
At the end of every pay -period, youth must sign and turn in sign -in sheets and signed timesheets
to the Program Coordinator. If the youth is unable to collect sign -in sheets, PROJECT KINSHIP
staff may retrieve the sign -in sheets from the worksite.
Stipend Information: Youth will receive a biweekly stipend that adheres with Charitable Venture
of Orange County (CVOC)/Project Kinship payroll dates.
Training Hours: Training hours are between 9-40 hours a week based on the availability of fund
and participants needs.
Duration and Length of training Activity: Based on the availability of fund and participants needs,
Youth training can be a minimum of 8 weeks and must not exceed 12 weeks unless approved by
Program Coordinator.
Allowable Expenditures:
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Training funds may be used to pay the participant's a stipend and related benefits for training
experience in the public, private, for -profit or non-profit sectors when the participant's objective
assessment and individual service strategy indicate that training experience is appropriate.
Training site approval Procedures:
Training site approval procedures ensure that the training site fits the youth's developmental
needs, is a safe environment for them to train in, and provides valuable experience.
PROJECT KINSHIP staff will visit the training site, and fill out a training site safety report
depending on the youth's age. They should also present the training site supervisor with the
training agreement and contract to outline the training/ learning objectives for youth.
1. The training site location must be safe, appropriate to the youth's age, ADA compliant
and EEO compliant.
2. The on -site supervisor must agree to abide by the rules indicated in the training site
training agreement
B. The on -site supervisor must outline training objectives that coincide with the youth's
development and capabilities on the Training Plan. PROJECT KINSHIP staff will evaluate
the proposed Training Plan and suggest appropriate learning objectives when necessary.
On -site supervisor must agree to any edits suggested by PROJECT KINSHIP Staff.
4. Approved: Once the training site complies by the three conditions stated above the
worksite will be approved for stipend training.
5. Not Approved: If the training site or the on -site supervisor do not comply to the following:
safety, ADA and EEO compliance, training site agreement and appropriate objectives; the
training site will not be approved for training.
AgencyTralning Site Agreement Procedures:
Once Staff deems the training site safe the staff will meet with the supervisor to explain the
different parts of the training site agreement and complete the documents before the youth's
first day of training.
Training site training agreement includes:
a) Letter from executive director introducing the objective of our Youth Employment
Program funded by WIOA
b) Training site training agreement
c) WIOA youth responsibilities
d) Training plan and training site schedule.
Training site Review:
A)L
Training site review will occur three times during training. The training site will be monitored for
compliance and safety standards. The purpose will be to ensure that youth are receiving quality
training in a safe and comfortable environment.
PROJECT KINSHIP staff will visit the training site before training begins to meet with the youth's
supervisor. Staff will do a minimum of one visit halfway through training and a final visit a week
before training ends.
If corrective action is required after 15t visit the training site supervisor will be informed by
PROJECT KINSHIP staff of any inconsistencies in the training sites operations. A follow-up visit will
be made within three to five working days after the findings have been identified to review
corrective action taken by worksite.
Staff Roles and Responsibilities:
A. Complete Training site safety report to best of knowledge and ensure that training site is
ADA and EEO compliant.
B. Complete Agency Training Site Agreement with worksite supervisor. See Agency Training
Site Agreement Procedures
C. Complete all parts of Training Site Approval Procedures to ensure that the training site is
the best fit for youth.
D. Complete a minimum of three training site reviews as outlined in Training site review.
E. Provide age -appropriate training sites.
F. Meet with training site supervisors to evaluate youth's training and distribute evaluations
G. Meet with youth to evaluate the training site and make a plan for developing job skills
when necessary
H. Assist with job placement at the conclusion of the training.
I. Educate youth on health and safety and make a safety plan in case of injury.
Youth Roles and Responsibilities:
A. Be willing to commit to learning and working hard
B. Be willing to follow training hours, instructions, policies, and rules
C. Keep accurate timesheets and submit a timesheet to the PROJECT KINSHIP Youth
Employment Program office at the end of each pay period.
D. Immediately report any training -related incidents to both the training site supervisor and
the PROJECT KINSHIP staff
E. Communicate any inappropriate behavior of training -related issues to PROJECT KINSHIP
staff
F. The youth agrees to call the training site supervisor a minimum of two hours before
his/her training begins if unable to attend training.
G. The youth is required to stay in his/her assigned placement for a period of 2-3 months.
After a period of three months, if the youth chooses to continue at the training site
AAL
he/she may do so with the approval of the training site supervisor and PROJECT KINSHIP
staff. If participation is extended additional duties and opportunities to acquire new skills
should be included, in order, to further enrich the youth's experience at the worksite.
H. Abide by the responsibilities outlined in the training site agreement.
Training site Supervisor Roles and Responsibilities:
A. Be willing to train and mentor the WIOA youth
B. Be willing to complete monthly evaluations of youth performance.
C. Be willing to provide to PROJECT KINSHIP staff and to the youth a Training Description
indicating youth training objectives and responsibilities at the training site.
D. Give youth appropriate safety training for the training site
E. Give youth timely breaks when appropriate as outlined in the training site training
agreement.
F. Abide by the training hours and responsibilities outlined by the training agreement. If any
changes are made first they must be approved by PROJECT KINSHIP staff and stay within
the hours outlined above in the "general information" section (page 1).
G. Be ADA compliant
H. Adhere to the Equal Opportunity Grievance Procedures
I. Observe California State and Federal Child Labor Laws
a
SUPPORTIVE SERVICE POLICY
Santa Ana WIOA
PURPOSE: Project Kinship establishes this policy to provide guidance for issuing supportive
services to participants of the Santa Ana Workforce Innovation Opportunity Act (SAWIOA)
Program. This policy is designed to support participants in reaching their highest potential while
actively engaged in the SAWIOA program and/or follow up services.
SUPPORTIVE SERVICE POLICY
Project Kinship will assist our SAWIOA work and job development program participants with
supportive services based upon their needs outlined in their Initial Service Plan (ISP). The Case
Manager will be responsible for tracking the distribution of supportive services for each
participant. Supportive services should only be used to assist participants to achieve the most
challenging goals.
Project Kinship's supportive service form must be completed by the case managers to issue
supportive service. The Program Coordinator must review and approve the request prior to the
supportive service being issued. The Directorof Operations, along with the Program Coordinator,
is responsible for confirming that the supportive service amount is not exceeded. The maximum
supportive service amount may not exceed $250 per participant. Project Kinship will leverage
any exceeding amounts in our budget for incentives with our general funding as a match.
Eligibility:
• Participant must be fully enrolled in the SAWIOA program. Meaning all referral and
enrollment documents must be completed and entered into the Callobs system prior to
any supportive services being issued.
• Participant must be actively engaged in program activities agreed upon and meet or
appropriately communicate with the case manager at least two times a month.
• Provision of supportive services are is not an entitlement and it will be determined what
supportive services are reasonably required for youth based on individual need,
assessment results, and the Individual Service Plan (ISP)
Availability of funds and assessment of need:
A)t
• All Supportive Services not offered through Project Kinship are processed on a
reimbursement basis.
• Support services are delivered contingent upon availability of funds
• Initial assessment of need will be determined by the Case Manager. The need for services
will be recorded on the Individual Service Plan (ISP) and through on -going assessment.
1. Case Manager is responsible for determining if transportation is a significant
barrier to participation in required program elements, and whether or not the
youth were unable to obtain services through another program or agency.
2. Supportive services may be provided while a participant is SAWIOA, including
when a participant is in follow up services. Supportive services must be
determined based upon the individual and must include a review/assessment of
the participant's need for supportive services to meet goals and clearly
documented in the case file. Supportive service obligations and expenditures
are to be tracked separately and are subject to the additional policies below.
SUPPORT SERVICES PROCESSING
1. Case Manager is responsible for:
a. Assessing and recording needed services on the ISP form.
b. Informing participant of support service policy and the required
documentation needed to justify services.
c. Referring participant to other supportive services offered outside of PK's
program. Describe the method for documenting need and the absence
of such services through non-SAWIOA resources.
d. Reviewing and approving most reasonable estimates.
e. Keeping a log of all supportive services received by each participant with
a running total value.
f. Filing copies of receipts for supportive services (when applicable) in the
participants' files.
g. Collecting and reviewing all invoices/statements for accuracy.
h. Submitting and Supportive Services Request Form for review and
approvals.
I. All value cards shall be tracked with a Master Log.
1. The participant is responsible for:
a. Obtaining services that are referred by Case Manager but not provided
through PK.
b. Turn in appropriate documentation. If a participant fails to turn in
appropriate documentation, no supportive services will be provided.
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c. Any lost/stolen/destroyed prepaid value cards request need to be
submitted with an affidavit from the participant.
2, Program Manager is responsible for:
a. Reviewing all Supportive Service Receipts before submittal to the finance
department and ensures that no deduction is submitted for an initial
issuance to a grant -funded participant.
b. Program Manager will appoint a custodian who will keep the value cards
in a secured storage place and keep a Master Log of all value cards.
c. Program Manager will perform an inventory of value cards at least on a
quarterly basis and/or take corrective actions to ensure the policy is
followed.
3. Director of Operations is responsible for (when necessary and applicable):
a. Reviewing and approving invoices/statements for payment.
4. Director of Operations is responsible for:
a. Verifying the availability of funds and notifying the Case Manager and the
Program Manager.
b. Processing payment and use approved contractor policies.
Supportive Services:
TRANSPORTATION SERVICES:
1. Bus Passes
a. One 30-day bus pass will be issued per month or one 1-day bus pass as needed.
b. In the event the participant loses a bus pass, the participant will be charged for
the cost of the replacement, except at the discretion of the Case Manager and
approval from the Program Manager.
c. Program Staff is responsible for issuing the bus pass and completing the
information necessary on the bus pass log, the bus pass receipt form, and the
voluntary deduction agreement form, if applicable.
d. Copies of the bus pass receipt and Supportive Services Request Form (and
voluntary deduction agreement, if applicable) will be kept in the participant file.
2. Gas Cards
a. To receive a gas voucher, the following conditions must be met: The participant
must have a current California State Driver's License, have valid insurance, and
have the legal right to operate a vehicle involved. Copies will be placed in the
participant file.
b. Program Staff is responsible for informing the Program Coordinator the
participant is eligible to receive gas cards. A gas card request form must be
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submitted with copies of California State Driver's License, insurance card, and
vehicle registration for initial gas card issuance.
c. One $50-dollar gas card will be issued per month. In the event the participant
loses the gas card, the participant will not receive a replacement. Exceptions will
be made at the discretion of the Program Manager.
d. Participants must agree to provide receipts from the gas station as proof the gas
card was utilized to pump gas. The receipts submitted must be dated the same
month the gas card was provided. The receipts submitted must be dated the
same month the gas card was provided and must total the exact amount of the
gas card issued.
e. Program Staff is responsible for issuing the gas card, making copies of the
receipts to place in grant files and for completing the information necessary on
the gas card log and the gas card receipt.
f. Copies of the gas card receipt and Supportive Services Request Form will be kept
in the participant file.
Other:
All supportive services under SAWIOA will be provided at the discretion of the Case Manager
and/or Program Coordinator. Other supportive services in addition to the ones mentioned
above will follow the same procedures when applicable.
Supportive Services Matrix
Supportive Services
Maximum Amount
Policy
Auto Repairs
$250.00
Three estimates required for
any repair. A number of small
repairs may be reimbursed if
supported with written
justification, but the
cumulative cost may not
exceed the maximum
amount.
College Books
$200.00
Reimbursement for books
that is essential to participant
in completing college or
vocational training courses.
Courses must result in
credential attainment or
employment earnings gain.
ft
Clothing/Shoes/Uniform
$200.00
Participant may request
assistance with personal
clothing/work clothing.
DMV Printout
$35.00
California driving recorded if
needed during the
documented job search as a
condition of employment.
DMV Written Exam Fee
$35.00
California DMV written test if
needed to advance in job
search opportunities.
Eye Exam/Glasses
$100.00
The participant will be
scheduled to receive only
one eye exam/glasses during
their program participation.
Parking
$100.00
One time only to cover the
cost of school parking as
necessary,
Tools
$200.00
Participant may request
assistance with the personal
tool necessary for continued
employment.
Tattoo Removal
$225.00
Participant may request
assistance with tattoo
removal. 3 sessions max at
$75.00 each session.
At
INCENTIVES POLICY
WIOA Program 2021-2022
PURPOSE: Project Kinship establishes this policy to provide guidance for issuing incentives to
participants who successfully commit, and complete goals established during
program participation. The goal is to aid enrolled youth with their successful
completion of Project Kinship's WIOA program.
PROCEDURES:
All incentives are based on the availability of funding and processed on a first
come first serve basis.
Eligibility:
Participants must be fully enrolled in the SAWIOA program. All referral and enrollment
documents must be completed and entered into the CaIJOBS system prior to any
incentives being issued.
Participant must be actively engaged in program activities agreed upon and meet or
appropriately communicate with the case manager at least two times a month.
The participant will receive an incentive in the form of a gift card in the amounts listed
in the chart below
SUMMARY OF INCENTIVES:
Milestone
Amount
Frequency
Employment Acquisition
$50 Gift Card
Gift card for acquiring employment
(minimum of 10 hours per week)
Employment Retention
$50 Gift Card
Gift card for maintaining employment
90 days in follow-up
Certification Acquisition
$100 Gift Card
Gift card for acquiring a nationally
recognized certification.
Completing Financial Literacy
$50 Gift Card
Gift card for successfully completing
Packet
I
Financial Literacy packet.
Open a Bank Account
$50 Gift Card
Gift card for opening a new Bank
Account.
Discharge Probation or Parole
$100 Gift Card
Gift card for successfully discharging
Probation or Parole.
1
K
Education Enrollment
$50 Gift Card
Gift card for enrollment in post -
education
Education Attainment
$50 Gift Card
Gift card for completion of
semester/quarter with passing grades
Completion of Services and
Maximum Amount of
$10 per attendance and completion of
Programming
$150 per program year.
the following services:
(Can be completed via Zoom,
Gift Card Totaled at the
• Mental Health Services
Google or other video
end of every month
• Substance Abuse (Clinical or
platforms)
Non-)
• Group Mentoring
• Mentoring 1 to 1
• Education and/ or
Employment Preparation
Acquisition of Driver's License
$50 Gift Card
Gift card for driver's license
acquisition. The participant will
provide proof of passing written and
driving portions of the DMV test.
Attendance of
$25 Gift Card
$25 gift card for attending each of the
training/activities
following:
(Can be completed via
per training/activity
Zoom, Google or other video
(Max of $350/per
• DMV Written Exam Practice
platforms)
participant)
Session
• Resume Workshop
• Interview Workshop
• Life Skills Workshop
• College Tour/Fair
• Job Fair
Attendance of pre -scheduled
$25 Gift Card
$25 gift card for attending a Post-TABE
in-house assessment session
test and ISP session with their case
(Can be completed via Zoom,
manager related to goal development
Google or other video
for at least one hour. Participants are
platforms)
only eligible to receive this stipend two
times.
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INCENTIVE GUIDELINES
Project Kinship will award our SAWIOA work and job development program participants with
incentives based upon their success of the performance outcomes outlined in their Initial Service
Plan (ISP). The Case Manager will be responsible for tracking the distribution of incentives for
each participant. Incentives should only be used to motivate participants to achieve the most
challenging goals.
Project Kinship's incentive service form must be completed by the case managers to award
incentives. The Case Manager must review and approve the request prior to the award of
incentives. The Case Manager, along with the Program Coordinator, is responsible for confirming
that the incentive amount is not exceeded. The maximum incentive award may not exceed
$250.00 per participant. Project Kinship will leverage any exceeding amounts in our budget for
incentives with our general funding as a match.
Program Activities/Milestones Eligible for Incentives
DOCUMENTATION USED TO VERIFY ATTAINMENT OF MEASURE:
Sign -in Sheets, Agendas, Program Flyers, Certificates of Participation or Attendance, Certificates
from completed training, etc. during his/her enrollment to encourage and motivate them to
reach specific goals and obtain positive goals and obtain positive outcomes.
3
CharltablleV�res policies and Procedures
PROCUREMENT POLICY
It' ittT•IItLy`R-01LT
CVOC's goal for every purchasing transaction is to obtain the best value possible. Best value is
determined by evaluating many factors (such as price, delivery capabilities, quality, past performance,
training, financial stability, service capabilities, ease of ordering, payment, etc.) and selecting a vendor
that offers the best combination of those factors. When bids are required by policy, they are to be
conducted on an open and competitive basis and without favoritism, in order to maximize the best value
to the projects and CVOC. Interested suppliers will receive fair and impartial consideration. CVOC's
procurement policy is intended to be consistent with the Generally Accepted Accounting Principles.
CVOC projects will ensure that each transaction is classified or defined as an allowable expenditure. For
sponsored programs, certain purchases may be unallowable.
AUTHORITY AND RESPONSIBILITY
As stated above, CVOC maintains a procurement environment that delegates considerable decision -
making authority to projects.
These activities include:
• Determining which products and services they need to run their programs.
• Initiating requisitions to the existing active vendors.
• Appropriately handle individual purchases less than $500.
Employees involved in the purchasing process take full responsibility for understanding CVOC's policies
and procedures regarding purchasing and vendor relations. Purchasing decisions are business decisions
made on behalf of CVOC and therefore should be made with the utmost consideration for what is in the
best interest of CVOC.
Segregation of duties and responsibilities in the purchasing process provides proper controls. As the
dollar value and complexity of a purchase increases, so does the level of authority and responsibility
required to obligate CVOC for a purchase.
An example of segregation of duties within a project is as follows
• Requester/end user: Determine what they need; Research vendors; Solicit prices; Analyze costs and
assess other important factors (i.e. delivery, customer service, etc.); Select a vendor, Initiate a Purchase
Order process through CVOC's financial system; Track documents and paperwork flow; and Ensure the
proper receipt of ordered goods or services.
• Approver (program director, etc.): Validate the legitimate business purpose of the transaction;
Validate that adequate funding is available; Approve purchase orders; Ensure compliance with CVOC
policy and applicable regulations; Monitor and reconcile purchase transactions using the financial
system and associated financial statements and reports; Review and approve reimbursement requests
and other special purchasing transactions; and Monitor budget.
• ... rao�c�-ie
Charltablley�ure
Policies and Procedures
ETHICS
Ethical business standards shall govern all procurement transactions. Disciplinary action for those
violating ethical business standards will betaken in accordance with applicable CVOC policy, up to and
including the termination of employment. CVOC personnel shall not solicit a gift or accept a significant
gift from any supplier or prospective supplier. A'significant gift' is defined as any item, service, favor,
monies, credits, or discounts not available to others which could influence purchasing decisions. CVOC
personnel may accept trivial items as a matter of courtesy, but may not solicit them. Acceptance of
social invitations to occasional business meals, entertainment, and hospitalitywill be subject to prudent
judgment as to whether the invitation places or appears to place the recipient under any obligation, the
appropriateness of the occasion, frequency, and choice of facilities. Questions about the value of a gift
or the appropriateness of an invitation should be referred to your supervisor to ensure compliance with
CVOC's conflict of interest policy. CVOC values its suppliers and assumes that vendors, in turn, value
CVOC's business. No token or display of appreciation is necessary or encouraged. All vendors are asked
to comply with CVOC's standards by not offering incentives, gifts, or services to individual personnel.
SIGNATURE AUTHORITY
End users within projects typically do NOT have the authority to sign ANY contracts or agreements with
outside parties in the name of CVOC or one of its projects. Contracts and agreements need to be signed
by CVOC. Once the contract/agreement is reviewed and approved, it will be forwarded to the
appropriate officer of CVOC for signature.
PURCHASING PROCESS
The purchase of goods and services from outside vendors is to begin with the initiation of a purchase
order through CVOC's financial system or a paper form requesting a purchase order submitted to CVOC
office (allow three working days for paper form). This shall occur at the time the product or service
needs to be ordered, not when it is time to pay for the product or service. A fully approved and budget
checked Requisition (quote/price comparison form) is then automatically sourced into a Purchase Order.
The official Purchase Order is ready to be sent to the vendor. The system provides an appropriate audit
trail since all transactions are captured in the system specific to each individual purchase, putting CVOC
in the best position to pay for purchases in a timely manner. Starting with a Requisition ensures that an
approved and official Purchase Order is issued. An official Purchase Order is the legal document that
governs the transaction and properly protects the project and CVOC. Verbal purchases (without an
approved purchase order) (i.e. phone orders) are not considered valid by CVOC, nor are purchase orders
generated through internal project systems or means otherthan CVOC's accounting system. Projects
that use these means to initiate purchases with outside vendors assume responsibility for such
purchases at their own risk.
• • rpeu�e..-iv
Charitablle_V�res
---- -1�� Policies and Procedures_ -
BID PROCESS
CVOC requires three bids be solicited for all purchases of $25,000 or more. Projects must consider
annual or total multi -year spending for products or services needed on a regular or repetitive basis to
determine whether a bid needs to be performed. It is not determined by the average monthly spending
for a particular product or service. To reiterate, just because the monthly spending on a particular
product or service may be less than $25,000 does not exempt the Project from having to solicits bids. In
addition, projects should generally plan to have established contracts re -bid at least every three to five
years. Some contracts can be longer, primarily those that require a significant investment by the vendor.
All bid openings are to be scheduled with CVOC.
RECORD RETENTION
Projects must maintain copies of all documentation related to purchases and shall be forwarded to the
CVOC Finance Department.
INVOICING/PAYMENT
A purchase transaction is complete only after the goods/services have been received and the supplier
has been paid. When a Purchase Order is issued, the project assumes responsibility to make sure the
vendor is paid within an appropriate period of time. By issuing a Purchase Order through CVOC's
accounting software in advance of the purchase, funds are properly encumbered and set -aside to pay
these obligations. The encumbrance is not a contract, but ensures that the required funding is available.
Accounts Payable pays invoices for CVOC.
PAYMENT PROCESSING
Vendors are instructed to send invoices directly to CVOC Accounts Payable for proper processing. This is
the best way to ensure invoices are paid in a timely manner. Invoices will be entered by Accounts
Payable. If after review of the invoice, the bill should not be entered/paid (due to a dispute with the
vendor, etc.) the project shall notify Accounts Payable in a timely manner. In order to maintain a good
payment record and to encourage the proper use of Purchase Orders, Accounts Payable will give the
highest payment priority to original invoices supported by properly issued and approved Purchase
Orders, and confirmation of receipt of goods and services.
PAYMENT TERMS AND PENALTIES
CVOC's standard for payment of vendor invoices is within thirty (30) days after receipt of the invoice.
REQUESTING NEW VENDORS
If a vendor needs to be added, projects must ask the vendor to fill out a W-9. This process is
administered by Accounts Payable, who will first verify whether the vendor already exists in the system
and may also check several other sources (the Federal 'Do Not Use' list, US Treasury, etc.) before adding
the new vendor. A signed W-9 form must be obtained from the vendor prior to payment to vendor.
CharlmbbleVe_ntures
Rn Policies and Procedures
SHIP TO LOCATIONS
Projects are expected to select the appropriate 'ship to' address. Only a pre -established location can be
selected by requester.
PREPAID AND PARTIAL PAYMENT PURCHASE ORDERS
The use of pre -paid 'check -enclosed' purchase orders is discouraged and requires advance authorization
by CVOC. Such payments in advance, for receipt of goods places the project and CVOC at risk of loss if
these goods are not received as ordered, or in an unsatisfactory condition. However, occasionally a
vendor refuses to accept a CVOC Purchase Order without full or partial payment in advance. In order for
a pre -payment to be considered, purchase order must be accompanied by documentation explaining the
reason for pre -payment. The dollar amounts must be correct and include any handling or shipping
charges. Documentation verifying the prices, such as a quote from the vendor, price list, vendor order
form, or pro -forma invoice, must be provided. This documentation must also include evidence of the
vendor's demand for pre -payment.
L`L39;];T���I.i115/T�1�3: ••t17'il�t�YiF?
If a shipment is received with incorrect or damaged goods, the packing material, packing slip, and/or
shipping ticket should be saved. These may be needed if the items have to be returned or exchanged
with the vendor. Adhere to the following to ensure incorrect shipments are handled appropriately: The
project shall notify the vendor immediately in writing so that appropriate action may be taken such as
issuing credit or providing a replacement. If the order has to be shipped back to the vendor, it should be
packed in the original cartons and the vendor's process for return should be followed. The project
should also accurately record this activity (i.e. number of items received, number of items returned,
comments, etc.).
CREDITS
Credits may occur due to the receipt of defective merchandise, returned goods, discounts, or incorrect
invoice payments. Unlike invoices, the application of credits is not simply a matter of verifying the facts
on the memo and confirming that the subject goods or services have been rejected. Specific business
and accounting questions may need to be resolved with the vendor before the credit is applied.
Improperly applied credits are difficult to correct. If a project believes it is entitled to a credit from a
vendor or receives a credit memo that is deemed to be valid, the project should contact Accounts
Payable for assistance. All credit memos shall be sent to Accounts Payable for processing.
DIRECT BILLING, HOUSE ACCOUNTS, CREDIT CARDS
CVOC projects are not authorized to establish direct billing accounts, house accounts, or credit cards
with any vendor in the name of CVOC. Projects are not authorized to accept offers for credit cards,
charge accounts, or house accounts from vendors who increasingly send such advertisements to
projects. Only authorized CVOC personnel may negotiate/set up credit agreements with vendors. Such
requests should be routed to CVOC, who in limited instances will authorize projects to arrange direct
billing with a vendor.
CharlltabbllleVe_nturm
mom. Policies and Procedures
CAPITAL EQUIPMENT/ASSET TRACKING
Capital Equipment/Asset is defined as property having a useful life of one year or more and a minimum
acquisition cost of $2,500.00 per unit. Capital Assets must be inventoried and controlled in accordance
with CVOC policy. Merchandise may be disposed of only in accordance with CVOC policy. When a
Capital Asset becomes obsolete, proper notification must reach CVOC so the asset can be removed from
the log and the tag number retired. The accounting department must be aware of capital asset
retirements in order to remove the asset from the depreciation schedule and make the appropriate
journal entries to the accounting general ledger. Proper notification should include the capital asset
tracking number, a description of the asset and any proceeds gained from the sale of the asset if it is
sold. The sales of the asset can only be done with CVOC's approval.
An asset tag will be assigned to each capital asset by CVOC. CVOC accounting department will maintain a
master list of all fixed assets and the exact location of the asset. Each time an employee moves a capital
asset to a different location or job site, the movement should be noted on the capital asset log. CVOC
may track capital assets through site visits looking for damages, theft and other issues that could impair
their functionality.
Most of capital assets come with a manufacturer's warranty. All capital assets should be registered with
the manufacturer and any employee using the asset should be given the manufacturer requirements for
maintaining warranty compliance. Warranty information on all capital assets should be stored in a
central location so it's easy to access in case you need warranty work.
Q pxo x:•,
ChadybleVentures policies and Procedures
':tuw:w.v _
PARTICIPANT PROTECTION POLICY
To maintain a safe environment for participants of all ages, Project Kinship abides by the
following participant protection policies:
• All Project Kinship staff/volunteers must submit to Live Scan fingerprinting and clear a
Federal Bureau of investigations background check. Any individuals who have a history
of sexual offenses, crimes against children, or any other incidents that would pose a risk
to participants will not be permitted on agency premises or allowed to engage with
participants.
• All Project Kinship staff/volunteers are mandated reporters and required by law to
report any disclosed incidents of abuse, suicidal/homicidal ideation, and/or Tarasoff
related threats to the proper authorities, Failure to report is subject to immediate
dismissal and criminal prosecution when appropriate.
• All Project Kinship staff/volunteers are encouraged to maintain clear and consistent
communication boundaries with participants. Project Kinship staff/volunteers are
discouraged from carrying on conversations with participants via text message as
context and affect can be easily misconstrued. Physical touch, such as direct hugs,
rubbing, or sitting in close proximity that necessitates touch, Is highly discouraged as it
may be unwelcomed or mistaken In nature by the recipient. Initiating any behavior that
can be classified as flirting or sexual in nature with participants is strictly prohibited.
Failure to redirect participants who are initiating such behavior is also prohibited.
Failure to report ongoing exchanges, as a witness to or recipient of, may result in
dismissal from the agency and appropriate legal consequences.
• Project Kinship staff/volunteers are prohibited from being in a room or closed space
alone with a participant, unless there are clear visual sight lines and/or others present
within audible proximity to the interaction.
• Project Kinship staff/volunteers are required to observe gender -specific staff -to -
participant matching during transportation. It is prohibited for a female staff to
transport a male participant without being accompanied by a male staff/volunteer and
vice versa. Volunteers are prohibited from transporting participants at any time.
• Project Kinship staff/volunteers are prohibited from engaging In any personal
relatfonship with participants outside of work -related hours. This includes the
exchange of personal cell phone numbers, befriending/accepting friend requests from
participants on personal social media accounts, exchanging personal gifts, or meeting
up with participants during non -work -related events. Project Kinship staff/volunteers
are highly encouraged to set their personal social media account settings to "private".
• Physical relationships between Project Kinship staff/volunteers and participants is
strictly prohibited. Any incidents will be subject to immediate dismissal and criminal
prosecution when appropriate.
BUDGET NARRATIVE
Organization: Charitable Ventures of Orange County, DBA Project Kinship
Please elaborate on the appropriate line item budget narrative how the program will fulfill at
least 20% of funds will be used for work experience.
1. Personnel Salaries:
• Case Manager (1.0 FTE) will be responsible for maintaining a caseload of 20 participants
during all stages of Santa Ana WIB participation; maintaining participant files;
developing Individual Service Plans with participants; monitoring participant progress;
working with the Project Kinship Operations team to secure support service supplies,
stipends, incentives, and wage contributions; serving as the agency representative to
the Youth Service Provider Network. Salary is calculated as $25.00 per hour x 2,080
hours per year = $52,000.
• Program Coordinator (.20 FTE) will provide coordination of expanding employer
relationships, job sites in addition to supporting staff responsible for career guidance
services, including diagnostic testing and other comprehensive assessments,
information on occupations with clear career paths to participants of the Workforce
Development program. Additional responsibilities include development of an individual
employment plans, maintaining information on eligible training providers and
coordinating specialized trainings. Salary is calculated as $26.50 per hour x 2,080 hours
per year x 20%= $11,024.00.
• Grants Manager (0.20 FTE) will be responsible for ensuring contract compliance most
specifically related to supporting documentation and audit preparation for the program.
Salary is calculated as $24.00 per hour x 2080 hours per year x 20%= $9,984.00
• Total for Personnel Salaries is $73,008.
2. Personnel Benefits:
• Benefits include: medical, vision, and dental insurance; Worker's Compensation; and
other Human Resources administrative support services. They are calculated at 20% of
annual salary.
• Case Manager (1.0 FTE) salary is $52,000 x 20% benefits = $10,400. Program Coordinator
(.20 FTE) salary is $11,024 x 20% benefits = $2,205. Grants Manager (.20 FTE) salary is
$9,984 x 20% benefits = $1,997.
• Total for Personnel Benefits is $14,602
3. Rent: N/A to this proposed budget.
4. Utilities: N/A to this proposed budget.
5. Phones: N/A to this proposed budget.
6. Internet: N/A to this proposed budget.
7. Parking Fees: N/A to this proposed budget.
8. Security: N/A to this proposed budget.
9. Maintenance: N/A to this proposed budget.
10. Insurance: N/A to this proposed budget.
11. Equipment Rental fees: N/A to this proposed budget.
12. Accounting Services: N/A to this proposed budget.
13. Vehicle Lease: N/A to this proposed budget.
14. Office Expenses (Consumables):
• Office expenses include: TABE tests; case file folders; copy paper; workshop materials;
and other office supplies needed for program operation. Cost is calculated at $91.00 per
participant x 20 participants = $1,820.
15. Legal Services: N/A to this proposed budget.
16. Auditing Services: N/A to this proposed budget.
17. Indirect Cost:
• Indirect costs cover: accounting, contract development, liability coverage, and
administrative services. It is calculated at 6% of the total grant award = $10,000.
18. Staff Training: N/A to this proposed budget.
19. Staff Conferences: N/A to this proposed budget
• Staff conferences includes fees for staff to attend the California Workforce Association
Annual Conference. Registration fees are calculated at $600 per staff x 2 staff = $1,200.
• Staff conference costs also include cost of per diem $40 per staff x 2 staff x 3 days =
$240 and rental of a van to transport staff and participants to and from the conference
calculated at $50 per day x 3 days = $150.
• Total staff training cost is $1,590.
20. Staff Travel/Mileage:
• Project Kinship uses $.56 as it's per mile reimbursement rate. Given historical trends,
staff mileage is calculated at an average of $12 x 12 months = $150.
21. Participant Work Experience Wages:
• Work experience wages are calculated at $500 stipend x 4 participants completing a 7-
week Silk Screening Training course (60 hours instruction/hands-on practice) = $2,000.
• Work experience wages also include $250 stipend x 2 participants completing a 1-week
Window Tinting Training course (40 hours instruction/hands-on practice) = $500.
• Work experience wages also includes a sliding scale wage incentive program with
employers. Participants will be hired by employers. Project Kinship will pay a portion of
the wages to the employer on a sliding scale until the employer is paying the full hourly
wage of the participant. Sliding scale will be based on participants being paid $12 per
hour. During the first 160 hours, Project Kinship will pay $8 per hour and the employer
will pay $4 per hour. During the next 240 hours, Project Kinship will pay $6 per hour and
employer will pay $6 per hour. During the next 120 hours, Project Kinship will pay $4 per
hour and the employer will pay $8 per hour. After the completion of 520 hours, the
employer will be paying the full wage of the participant. Wages are calculated at $3,200
per participant x 15 participants = $48,000.
• Total participant work experience cost is $50,500.
22. Supportive Services:
• Supportive services include: bus passes ($4.50 one way; $45 for a 30-day youth bus
pass; $65 for a 30-day adult bus pass); gas cards ($5 value for single trips or $50 value
for 30-day use); as well as the purchase of participant specific needs such as uniforms,
tools, textbooks, driver's education classes, clothing, etc. of various costs.
• Supportive services are calculated at an average of $125 per participant x 20
participants = $2,500.
23. Participant Incentives:
• Participant Incentives can be earned in the form of a $50 Visa Gift Card for completing
various program outcomes including: obtaining employment; retaining employment;
enrolling in education; retaining education (i.e. enrolling in second semester of college;
obtaining passing grades); obtaining a Driver's License; completing the 6-week Work
Readiness curriculum; earning an industry recognized certification; and/or being
discharged from Probation or Parole.
• Participant Incentives are calculated at an average of $50 per participant x 20
participants = $1,000.
24. Youth Conference:
• Youth conference costs include registration for participants to attend the California
Workforce Association Annual Conference. Registration costs are $400 per participant x 2
participants = $800.
• Youth conference costs also include per diem $20 per participant x 2 participants x 3 days
= $120 as well as the cost of participating in other leadership opportunities, such as a
policy advocacy workshops, the Project Kinship Annual Re-entry Conference, etc.
• Total youth conference cost is $920.
25. Youth Follow up Services:
• As part of overall program services, Project Kinship proposes to allocate $5,500 to follow
up services for youth
26. Pertinent Forms to track Work Experience:
• Project Kinship will be utilizing the following pertinent documents/forms to track work
experience compensation for participants/employers involved in the sliding scale wage
program: signed Memorandum of Understanding with employers; signed participant
timesheets; participant evaluation form (completed by employer during first two weeks
of employment); and employer evaluation form (completed by participant during first
two weeks of employment).
• Project Kinship will be utilizing the following pertinent documents/forms to track
participant incentives: sign -in sheets from workshop series; copies of industry
recognized certifications and/or high school diploma; copies of Driver's License; copy of
education enrollment class schedule; copy of semester grades; copies of pay stubs; and
Probation or Parole discharge letters.
• See copies/examples of pertinent forms in Attachment J.
27. Subcontracting client services/activities: N/A to this proposed budget
Budget Form
Personnel Salaries
1 Case Manager(1.0 FTE)
Administrative
Cost (Not to
Exceed 10%)
Total
Program Cost
$52,000.00
Total WIOA Cos
$52,000.00
Match/In Kind
2 Program Coordinator (0.20 FTE)
$11,024.00
$11,024.00
3 Grants Manager (0.20 FTE)
$9,984.00
$9,984.00
4
5
Personnel Benefits
1 Case Manager(1.0 FTE) _
$10,400.,
�$10,400.00
2 Program Coordinator (0.20 FTE)
$2,205.00
$2,205.00
3 Grants Manager (0.20 FTE)
$1,997.00
$1,997.00
4
5
Total Personnel Salaries & Benefits $0.00 $87,610.00 $87,610.00 $0.00
Operating Expenses
Rent n
Utilities
Phones
Internet Fees
Parking Fees
Security
Maintenance
Insurance
Equipment rental fees*
Equipment rental fees*
Vehicle lease*
Office expenses (consumables)
$1,820.00
$1,820.00
Accounting Services
Legal Services
Auditing Services
Indirect Cost*
$10,000.00
$10,000.00
$10,000.00
Staff Training
Staff Conferences
Staff Travel/Mileage
$150.00
$150.00
Participant Wages*
$50,500.00
$50,500.00
Supportive Services*
$2,500.00
$2,500.00
Participant Incentives*
$1,000.00
$1,000.00
Youth Conferences
$920.00
$920.00
Youh Follow up Services
1 $5,500.001
$5,500.00
Total Operating Expenses $10,000.00 $72,390.00 $72,390.00 $0.00
GRAND TOTAL Wersonnel+operating) $10,000.00 $160,000.00 $160,000.00 $0.00
Budget Form
Bud et Form Instructions for Y PN Membershin
All costs related to the program activities described in the proposal must be included on the Budget Form. A budget
narrative must be attached on a separate sheet of paper for all line items marked with an * asterisk.
Personnel
Salaries: List each individual position dedicated to this project. List title, percentage of full time equivalent
(FTE) or the amount of time to be charged to this project.
Benefits: List each individual position dedicated to this project. List title, percentage of full time equivalent
(FTE) or the amount of time to be charged to this project.
OPERATING EXPENSES
Rent or User Fee: Provide percent of office space that will be charged to this project. Describe how
percentage was determined.
Equipment Rental Fee (equipment may not be purchased): List items that will be used forthis project.
Provide percent of rental fee that will be charged to this project. Describe how percentage was determined.
Vehicle Lease (vehicles may not be purchased): Provide list of vehicles dedicated for this project. Describe
vehicle use and percentage of use that will be charged to this project. Describe how percentage was
Indirect Cost: Provide indirect cost rate plan.
Participant Wages: Describe costs directly related to individual participants such as paid training and/or
work experience. Include number of youth, hourly wage, benefits and bonuses. Include length of activity.
Support Services: Attach policies and procedures for supportive services. Policy must include spending limits.
Participant Incentives: Indicate the type of payment, rate of payment and describe what youth must achieve
to receive the incentive.
Other: This item may include fieldtrips and youth stipends. All items must listed and include cost details.
States, local governments and non-profit institutions who receive $500,000 or more in federal funds in a
fiscal year shall meet the audit requirements of the OMB Circular A-133, "Audits of States, and Local
COMPLAINT HANDLING
UNDER THE
Workforce Innovation Opportunity Act
Santa Ana Local Workforce Development Area
Revised May 20, 2019
EXIIIBIT E
Table of Contents
I. Information Regarding Comp
A. Nondiscrimination and Equal Opportunity Complaints 3
1. Policy
2. Civil Rights 4
3. Nondiscrimination laws under
12
4. How to File Your Complaint 5
1-Me]I Ii 1iF71
II. General Procedures for Handling Non -Criminal Violations of the Act 6
III. Procedures for Handling Complaints at the LWDA Level 8
IV. Procedures for Handling Complaints at the State
12
V. Procedures for Handling Discrimination Complaints by Participants 15
VI. Procedures for Handling Disability Complaints by Participants 17
reffWSM-UlO-c.1ATArr_�r
z
EXHIBIT E
Information Regarding Complaints
A. Nondiscrimination and Equal Opportunity Complaints
1. Policy Statement
In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the
City of Santa Ana Local Workforce Development Area (LWDA) will establish
programs to prepare youth and unskilled adults for entry into the labor force and to
afford job training to those individuals facing serious barriers to employment. Every
effort will be made to provide services necessary for eligible individuals to obtain
productive employment.
In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal
opportunity and non-discrimination, as provided in State and Federal equal
opportunity and non-discrimination laws including, but not limited to:
• Title VI of the Civil Rights Act of 1964
• Title VII of the Civil Rights Act of 1964
• The Age Discrimination Act of 1975, as amended
• Section 503 of the Rehabilitation Act of 1973
• Section 504 of the Rehabilitation Act of 1973
• Title IX of the Education Amendments of 1972
• Section 188 of the Workforce Innovation Opportunity Act of 2014
In keeping with our commitment, no individual shall be excluded from participation in,
denied benefits of, subjected to discrimination under, or denied employment, in the
administration or of in connection with any WIOA funded program because of race,
color, religion, sex, national origin, age, disability, or political affiliation or belief.
Participation in programs and activities financially assisted in whole or in part under
WIOA shall be open to citizens and nationals of the United States, lawfully admitted
permanent resident aliens, lawfully admitted refugee, parolees, and other individuals
authorized by the Attorney General to work in the United States.
No individual will be intimidated, threatened, coerced, or discriminated against
because of filing a complaint, furnishing information, or assisting or participating in
any manner in an investigation, compliance review, hearing or any other activity
related to the administration of WIOA.
EXHIBIT E
Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA)
Program is delegated to the Equal Employment Opportunity (EEO) Officer for the
Santa Ana local Workforce Development Area. Equal opportunity and non-
discrimination, however, will only be achieved through leadership and implementation
of a viable Affirmative Action Equal Opportunity Program.
2. Civil Rights
No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA)
programs may be discriminated against because of race, color, creed, disability,
national origin, sex, age, political affiliation, or beliefs.
This means that — for any of the characteristics listed above:
• You may not be denied the opportunity to enroll in WIOA.
• No benefits or services may be denied you for discriminatory reasons.
• You may not be segregated or treated any differently from other applicants or
participants, while you are being registered, interviewed, counseled or tested; or
while you are working or attending classes as part of the program.
• You must be provided an equal chance to use all facilities available in the
program.
• Fair employment practices must be provided to all staff with regard to recruiting,
hiring, transferring, promotions, training, compensation, benefits, layoff, and
termination.
You have the right to make a complaint if you feel you have been denied any of the
above opportunities. You cannot in any way be penalized for filing a complaint. Your
WIOA sponsor has established a mechanism for handling complaints and grievances.
Your complaint must be filed within 180 days. All complaints will be handled
confidentially.
3. Nondiscrimination Laws under WIOA
Title VI of the Civil Rights Act of 1964
Prohibits discrimination on the basis of race, color, national origin, or religion.
The Age Discrimination Act of 1975
Prohibits arbitrary discrimination against persons' age 40-70.
The Rehabilitation Act of 1973
EXHIBIT E
Prohibits discrimination based on disability.
Title IX of the Education Amendments of 1972
Prohibits discrimination in any education or training program or activity receiving
federal financial assistance.
OTHER CIVIL RIGHTS LAWS
Title VII of the Civil Rights Acts of 1964
Prohibits discrimination in employment based on race, color, religion, sex, or
national origin in all terms and conditions of employment and establishes the
Equal Employment Opportunity Commission as the administrative agency.
White House Executive Order no. 11246 as Amended by Executive Order No
11375
Creates the office of Federal Contract Compliance and prohibits discrimination
based on race, color, sex, religion, or national origin.
Department of Labor Secretary's Order no. 4-73
Prohibits discrimination based on sex.
Equal Pay Act of 1963
Prohibits pay differential solely because of sex.
Emerqency Employment Act of 1971
Prohibits discrimination based on race, creed, national origin, political affiliation, or
beliefs.
4. How to File Your Complaint
a. Put your complaint in writing.
b. Have it sworn to before a notary public, if possible.
c. Provides details that tell what happened, where it happened and when it
happened.
d. Give the name and addresses of all persons who were present or who had
anything to do with the matter.
...Complaints on the basis of race, color, or national origin, age, sex, religion, political
affiliation or belief, retaliation and citizenship, must be filed within 180 days of the
alleged occurrence directly with:
EXHIBIT E
Director
Civil Rights Center
U.S. Department of Labor, Room N-4123
200 Constitution Ave., NW
Washington, D.C. 20210
Complaints on the basis of disability must be filed within 180 days of the alleged
occurrence. These complaints must be filed directly with the WIOA administrative
entity. The WIOA administrative entity shall issue a written decision within 30 days of
the filing of the complaint. If the complaint is still unresolved, an appeal may be made
to the Chief of State Workforce Investment Division Office.
The Department of Labor, the Civil Service Commission, the Equal Employment
Opportunity Commission, and many other offices and agencies are committed to
assuring equal employment opportunities for all persons. They will protect you.
A case may be taken to court if the other processes do not yield satisfactory results.
You may hire your own lawyer, or if you cannot afford one, the court may appoint one
for you.
It is unlawful for an employer, union, or employment agency to punish you or any
witness for attempting to present the facts in a case.
YOUR CIVIL RIGHTS UNDER THE
WORKFORCE INNOVATION OPPORTUNITY ACT
Santa Ana Local Workforce Development Area
801 W. Civic Center Drive, Suite 200
Santa Ana, CA 92701
(714)565-2600
B. Criminal Complaints
In accordance with the WIOA and the implementing code of Federal section 667.600....
Federal handling of criminal complaints and report fraud, abuse and other criminal
activity. "All information and complaints involving fraud, abuse or other criminal activity
shall be reported directly and immediately to the City of Santa Ana and the Secretary of
Labor."
Il. General Procedures for Handling Non -Criminal Violations of the Act
The following procedure is promulgated to meet the requirements of Title 20, of the Code of
Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the
Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the
receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub
EXHIBIT E
recipients, applicants for participation, or financial assistance, labor unions, community based
organizations, or any other persons.
These procedures provide for resolution of non -criminal complaints arising from the operation of
the Santa Ana LWDA.
A complaint is defined here as a written expression by a party alleging a violation of the Act,
regulations promulgated under the Act, recipient grants, sub agreements, or other specific
agreements under the Act, including terms and conditions of employment of such participants in
employment training programs. All complaints, amendments and withdrawals shall be in
writing. These procedures are intended to resolve matters which concern policies, procedures
or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient
and sub recipient under the Act.
These procedures shall not be construed as affecting any other available legal remedy outside
of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of
any employee who is not a participant), either separately or simultaneously, that a person may
wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not
restrict the LWDA grant recipient staff in carrying out informal discussion
Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and
resolution of any problems outside of and without resort to the formal complaint procedure.
A. The following principles and rules apply to all complaints at all steps of the complaint
procedures:
All complaints must be made in writing within 180 days of the alleged occurrence,
except complaints alleging fraud or criminal activity.
2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or
discrimination. Good faith efforts shall be made to informally resolve the complaint
prior to the scheduled hearing. Complainants have the right to withdraw their
complaints (in writing) at any time prior to the hearing. A complainant may amend
his/her complaint to correct technical deficiencies but not to add issues.
3. Complainants shall have the right to be represented at their own expense by
person(s) of their choosing at all levels of the complaint process.
4. Upon enrollment into employment or training, participants shall be provided with a
written description of these procedures, including notification of their right to file
complaints and instructions for filing.
An employer of participants, including private -for -profit employers of participants, may
use this or other complaint resolution procedures so long as the participant is
informed of the complaint resolution procedure they are to follow and the time frames
governing review of complaints are met.
EXHIBIT E
A "participant", within the meaning of these procedures, is an individual who receives
employment -training services under a program funded by Santa Ana LWDA. The
Complaint Resolution Procedures contained herein (or the alternative procedures
which an employer may use) shall be available to participants to resolve disputes
regarding items and conditions of employment of such participants in employment
training programs. However, such procedures shall not be used to resolve disputes
regarding terms and conditions of employment of any employee who is not a
participant, as defined herein.
If a complaint does not receive a decision at the LWDA grant recipient level within 60
days of filing the complaint or receives an unsatisfactory decision, the complainant
then has a right to request a review of the complaint by the Governor.
6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures
prior to appealing to the State except where the State determines that the LWDA
grant recipient's procedures are not in compliance with the State's procedures.
III. Procedures for Handling Complaints at the LWDA Level
A. Receipt Complaints
Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA
administrative entities have the responsibility to conduct hearings and resolve complaints
made by individuals about the administration of programs in the LWDA. "LWDA level"
encompasses LWDA administrative entity and employers to which the administrative entity
has delegated the complaint resolution process. The following comprise the guidelines for
resolving issues arising in connection with WIOA programs operated by the Santa Ana
LWDA including resolutions of complaints arising from actions, such as audit disallowances
or the imposition of sanctions taken by the Governor with respect to audit findings,
investigations or monitoring reports.
1. Form and Filing of Compliant
Official filing date of the compliant is the date the written complaint is received. The filing
of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall
be considered as a request for hearing and a decision must be issued within 60 days.
The complaint must be in writing and must be signed and dated. The complaint should
also contain the following information:
a. Full name, telephone number, if any, and mailing address of the complainant;
b. Full name, telephone number, and mailing address of the agency involved (respondent);
c. Clear and concise statement of facts including dates constituting alleged violation;
d. What provisions under the Act, regulations, grant or other agreements under the Act, are
believed to have been violated;
EXHIBIT E
e. Remedy sought by the complainant; and
f. If the complainant is a private or public entity or corporation, and not a natural person,
the filing of the complaint must be duly authorized by the governing body of such entity
or corporation.
The absence of any of the requested information shall not be a basis for dismissing the
complaint.
A copy of the complaint must be sent to the respondent and both parties notified of the
opportunity for an informal resolution. At each step of the complaint process, the complainant
must be notified in writing of the next procedural step.
2. Informal Conference
Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints;
however, such informal conferences shall not extend the time within which a decision
must be issued after receipt of a complaint. Attempts at informal resolution will
commence with two (2) weeks of the date of filing of the complaint.
a. The EEO Officer will review the case and ascertain facts prior to the conference so that
appropriate resolution can take place at the time of this meeting whenever possible.
b. Although the complainant should be encouraged to attend this conference, his/her failure
to do so should not preclude his/her right to request a hearing on the matter.
c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO
Officer will write a brief report for the file stating the issues and resolution. The matter
shall then be considered closed.
d. If resolution does not result, the complainant shall be provided the necessary information
and assistance to request a hearing if he/she so desires.
3. Request for Hearing
a. As in the case of the complaint, the request for a hearing should be put in writing and
be filed in person or by mail. A governing board resolution of authorization to appeal
should also be submitted when appropriate. The request should be filled with:
Jennifer Sommers
Sr. Personnel Analyst — EEO Officer
20 Civic Center Drive, M-24
Santa Ana, CA 92701
(714)647-5348
EXHIBIT E
b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of
filing of the complaint.
4. Notice of Hearing
Upon receipt of the request for hearing, the complainant and the respondent will be
notified in writing of the hearing ten (10) calendar days prior to the date of the hearing.
The ten-day notice may be shortened with the written consent of the parties. A decision
will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the
complaint.
The hearing notice shall be in writing and contain the following information:
a. The date of notice, name of the complainant, and the name of the party against whom
the complaint is filed.
b. The date, time and place of hearing before an impartial hearing officer.
c. A statement(s) of the alleged violation(s)
d. Advise as to where information or assistance may be obtained, and the name, address,
and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO)
Officer who can answer inquiries.
B. Conduct of Hearing
The hearing shall be conducted in an informal manner with strict rules of evidence not
applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to
enable adjustment to the circumstances presented.
The hearing officer shall have complete independence to obtain facts and make
decisions. The hearing officer shall be in a position to render impartial decisions and
thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The
hearing officer will be selected from a list of names on file with the EEO Officer.
2. Full regard must be given to the requirements of due process to insure a fair and
impartial hearing.
3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity
should begin the hearing by summarizing the record and the issue and should explain
the manner in which the hearing will be conducted, making sure that everyone involved
understands the proceedings. Such explanations should be adapted to the needs of the
specific situation. The hearing officer might take testimony under oath or affirmation to
give some assurance of veracity to the hearing.
so
EXHIBIT E
4. The burden of proof should be reasonable and flexible, dependent upon the
circumstances of the case involved. The hearing officer determines the order of proof.
Generally, the party making the complaint has the obligation of establishing his or her
case and should be examined first.
5. The party involved should have the right to be represented (at their own expense) if
he/she so desires. Other he/she is limited to his/her own abilities and those to the
hearing officer in obtaining testimony in the case.
6. It is important that the hearing officer obtain the fullest information for the record. If the
parties involved, or their representatives, do not know how to ask the right or pertinent
questions in pursuing their right to due process, it shall be necessary for the hearing
officer to step in to have all the materials and relevant facts elicited.
7. The practice in informal hearings is generally not to apply strict rules of evidence in
obtaining facts. However, the quantity of evidence required to support a decision on an
issue should be sufficiently credible that the state (or other appropriate agency), upon
reviewing the decision, would conclude that the decision is supported by substantial
evidence.
8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior
to the conclusion of the hearing.
9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a
recommended decision to the LWDA for final determination. The recommended decision
shall be in writing and may be accepted, rejected or modified by the Santa Ana
Workforce Development Board.
C. Issuance of Decision
Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a
written decision to all parties by first class mail. The final decision shall contain the following
information:
1. The name of the parties involved.
2. A statement of the alleged violation and issues related to the alleged violation.
3. A statement of the facts.
4. The decision and the reasons for the decision.
5. A statement of corrective action, if any, to be taken.
6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a
review of the decision by the State Review Panel.
11
EXHIBIT E
D. Record of Hearing
An administrative file containing support documents on the complaint resolution process
hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to
serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of
the issues and the results. This information would then be available for subsequent review
in the event the matter is raised with the State. Such records must be retained for a three-
year period after the grant has been officially closed out.
The Santa Ana LWDA's written decision will be included in the record. Evidence received at
the hearing, notes by the hearing officer, stenographer's notes and tape recordings may
also be used.
E. Establishment of Complaint Procedures
In accordance with Section 683.600, each employing agency including private -for -profit
employers of participants under the Act is required to establish a complaint procedure for
resolving matters relating to the terms and conditions of employment. Employers may
operate their own grievance system or may utilize the Santa Ana LWIDA's established
procedures under Section 683.600. At a minimum these procedures must include:
Written notice, upon enrollment into employment training services, of the scope and
availability of such procedures. Employer's grievance procedures shall be set forth in a
written document and must meet the regulation mandate that a complaint will be
resolved with sixty (60) days from the date the complaint was filed. A copy of employer's
grievance procedure shall be provided to each participant upon enrollment in
employment training.
2. Written notice, at the time the grievance is filed, of the procedures under which the
grievance will be processed.
3. Written notification of the disposition of the grievance and a written decision shall be
issued within thirty (30) days of the filing of the grievance unless a present and long
established grievance specifically provides other limits; and
4. Written notification of the participant's right to request a review of the employer's
decision by the Santa Ana LWDA and the State Review Panel in accordance with
Section 683.600.
IV. Procedures for Handling Complaints at the State Level
Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires
the Governor to establish a State Review process of complaints filed at the LWDA grant
recipient level and of complaints initially filed at the State level.
Appeals of decisions issued at the LWDA level including audit disallowances and sanctions
shall be reviewed by the State Review Panel. The State Review Panel shall review the record
12
EXHIBIT E
established at the LWDA level and shall issue a decision based on the information contained
therein.
Complaints which may be initially filed at the State level will be heard by an independent
hearing officer designated by the State Workforce Investment Division (WID). The hearing
officer shall conduct a hearing and issue a recommended decision to the State Panel. The
recommended decision shall be in writing and may be accepted, rejected or modified by the
State Review Panel.
A. Form and Filing of Complaint.
1. Request for State Review of LWDA Level Decisions
On receipt of a complainant's request for review because of an unsatisfactory decision,
the State shall provide for an independent state review.
2. Filing of Requests for State Review
The State Review Panel shall review all LWDA level decisions when a request for review
is filed within 10 days of receipt of the adverse decision. Such requests must be filed in
writing with the Chief of the WID Office. The request for review should contain the
following information:
a. Full name, address, and telephone number of the party requesting the review
b. Full name, address, and telephone number of the other party
c. A copy of the decision
d. Brief statement of reasons for review or the section of the LWDA decision to be
reviewed including regulatory and statutory citations
e. A statement of the relief sought.
3. Complainant Responsibility
It is the responsibility of the complainant to include in the request for review a written
statement setting forth the facts presented at the LWDA hearing which support the
requested relief.
The Chief, WID, shall mail a copy of the request for review to the other party and to the
LWDA. It shall be the responsibility of the LWDA to submit the complete record including
a typed record of the hearing to the Chief, WID, within ten (10) days.
B. Conduct of Hearings.
1. Request for Hearing at the State Level
13
EXHIBIT E
If no decision has been issued at the LWDA level or the State has determined an audit
disallowance or imposed sanctions, the complainant may request a hearing. The
hearing officer will then issue a recommended decision to the State's Review Panel for
final determination.
2. Filing for Request for Review
The request for a State hearing shall be filed within ten (10) days after LWDA should
have issued a decision or ten (10) days after the issuance of the audit disallowance or
sanction. The request shall be filed directly with the Chief of the WID in writing and
should include the following:
a. Full name, address, and telephone number of the LWDA
b. Name, address, and telephone number of the LWDA
C. Copies of complaints made at LWDA level from which no decisions were
issued or sanctions and imposed.
A statement of basis for the request for hearing.
3. Evidentiary Hearing
Upon receipt of the request for a State level hearing, a hearing before a designated
hearing officer will be scheduled.
The hearing will be recorded mechanically or by court reporter.
Both parties concerned will have the opportunity to present oral and written testimony
under oath, to call and question witnesses in support of his/her position, to present oral
and/or written arguments, to examine records and documents relevant to the issue(s),
and to be represented.
The hearing officer shall issue a written decision, which shall be forwarded to the State
Review Panel for final determination.
The State Review Panel may accept, reject or modify this recommendation. The
decision of the State Review Panel is final except for audit disallowances, which must be
approved by the Secretary of Labor
C. State Review Panel
The State Review Panel will consist of a panel of three representatives from the
Employment Development Department: one from the Legal Offices, one from the WID,
and one from the Director's office. The panel will issue a written decision, which will be
sent to the appropriate parties within thirty (30) days of receipt of the request for State
review.
14
EXHIBIT E
Decisions issued by this panel, under the authority of the Governor, are final.
D. Issuance of State Review Decision.
The State review will be limited to violations of the WIOA, implementing WIOA regulations or
the grant agreement. This review shall be limited to the record established at the LWDA
hearing.
V. Procedures for Handling Discrimination Complaints by Participants.
A. Complaints on the basis of race, color, or national origin, age, sex, religion, political
affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180
days of the alleged occurrence.
1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO)
Officer to determine jurisdiction and to make the complainant aware of and provide
assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure
under Section II (A).
15
EXHIBIT E
PROCEDURES FOR HANDLING NON -CRIMINAL COMPLAINTS
No later than
180 days of
alleged
discrimination
Within 10 days of
receipt of
unsatisfactory
decision or 10
days from date
LWDA decision
should have been
issued.
Handling of complaints filed at LWDA level arising in connection with
WIOA programs operated by LWDAs
Informal Resolution Process
Unsatisfactory Decision or LWDA Decision not issued within 60 days
Request for State Review
Governor's Decision issued by State Review Panel
If no decision issued by State Review Panel
Appeal to DOL
16
EXHIBIT E
w
0
0
0
2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to
advise the complainant of the existence of State, Federal and other proper action
agencies, which may also have a bearing.
3. Complainants alleging discrimination under this part will be made aware of their right to
file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and
applicable procedures.
4. Complainants must file their complaint directly with:
Jennifer Sommers
Sr. Personnel Analyst — EEO Officer
20 Civic Center Drive, M-24
Santa Ana, CA 92701
(714)647-5348
VI. Procedures for Handling Disability Complaints by Participants
Complaints alleging discrimination on the basis of disability will be filed and processed under
the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973
at 29 Code of Federal Regulations Section 32.
1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures
before filing their complaint with OCR.
2. Complainants will be made aware of the 180 days requirement in which to file his/her
complaint.
A. Procedures at the LWDA Level
The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon
receipt of the complaint, the EEO Officer shall investigate and gather information
concerning the complaint.
2. An informal conference will be held with the parties concerned in an effort to resolve the
issue(s). The complainant has the right to be present and may be represented during
the conference.
3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than
thirty (30) days after the filing of the complaint.
B. Procedures at the State Level
1. The complainant may appeal to the State if he/she is not satisfied with the decision of the
Santa Ana LWDA.
v
EXHIBIT E
Assurances & Certifications
Selected providers will be required to sign and submit "actual" assurances and certificates as required by
the City of Santa Ana and the Workforce Development Board on all contracts.
I recognize that I must give assurances for each item below. If I cannot, this proposal will be
automatically rejected. Please initial each box.
I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of
this agency or business to submit this proposal.
We are not currently on any Federal, State of California, or local Debarment list.
We will provide records to show that we are fiscally solvent, if needed.
We have, or will have, all of the fiscal control and accounting procedures needed to ensure that
WIOA funds will be used as required by law and contract.
® We have additional funding sources and will not be dependent on WIOA funds alone.
We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not
limited to:
[� Records accurately reflect actual performance.
® Maintain record confidentiality, as required.
® Reporting financial, participant, and performance data, as required.
Comply with State and Federal fiscal and program activity audits.
Complying with Federal and State non-discrimination provisions.
Meeting requirements of Section 504 of the Rehabilitation Act of 1973.
Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey)
Meeting all applicable labor law, including Child Labor Law standards.
Agree to provide a drug free workplace.
Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability
Coverage in the amount of $1,000,000.00 policy.
Agree to provide all participants with Grievance Procedures.
® Agree to insure proposer's employees through Workers Compensation Insurance
(including part-time employees)
Procurement policies and procedures are in place and meet federal guidelines.
We will not:
Place a youth in a position that will displace a current employee.
Use WIOA money to assist, promote, or deter union organizing.
Use funds to employ or train of persons in sectarian activities.
Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used
for sectarian instruction or religious worship.
® Use WIOA funds for activities that would interfere with or replace regular academic requirements for
eligible youth who are not dropouts.
® Use WIOA funds to carry out programs funded under the School -to -Work Opportunities Act of 1994
unless the programs) are only for youth eligible to participate under WIOA.
/M Use WIOA money under this contract to purchase any equipment.
I hereby
ss�t all of the above are true.
\ Ted Kim CFO 5/21/2021
Name Title Date
EXHIBIT S
2. The Complainant must file his/her appeal as a request for review directly with the Chief
WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision.
3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt
of the request for review.
4. After the complainant has received a decision or no decision has been received from the
Director of Employment Development Department (on behalf of the Governor), the
complainant has the right to appeal his/her complaint within thirty (30) calendar days to
the Office of Civil Rights (OCR) with the Department of Labor.
18
EXHIBIT E
PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY
No later than
180 days of
alleged
discrimination
Filed within 30
days of
LWDA/State
Decision or 90
days from date of
initial filing of
complaints
Filing of complaint on the basis of Disability with LWDA
Informal Resolution
If no resolution reached
Request for Hearing
Notice of Hearing
Hearing Conducted
LWDA Decision
o
Unsatisfactory Decision or No Decision
State Review
Governor's Decision
Appeal to Assistant Secretary Department of Labor
19
EXHIBIT E
Day 1
Day/45 Day
60 Days
GLOSSARY OF WIOA TERM
AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on
the basis of age by any program or activity receiving Federal Funds.
APPLICANT — An individual who applies to a subrecipient or contract for services provided under
WIOA and who has not yet transitioned to the status of participant.
ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities
and interests and to develop a plan to achieve the participant's employment and related goals; also to
identify the available employment and traning activities appropriate for the participant. Testing and
counseling may also be used during assessment process.
CHARGING PARTY (CP), COMPLAINANT. GRIEVANT, OR AGGRIEVED PERSON — The person
who charges that he/she has been discriminated against under Department of Justice
nondiscrimination and civil rights regulations and/or guidelines.
DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the
effect of an action, policy or practice which selects an individual or class of persons to receive
unequal treatment.
ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees,
and parolees and other individuals authorized by the Attorney General to work in the United States.
EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended,
including state and local governments and any Federal agency subjects to the provisions of Section
717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by
executive Order 11246, as amended.
GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some
equitable or legal right, or causes injustice .
INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that
constitutes or results in a substantial challenge to employment.
INTAKE — Includes screening to determine eligibility; to select from eligible applicants those
individuals who are most in need and can benefit from program services; to complete procedural
requirements necessary to enroll an individual into the program and to refer those not enrolled to
other programs.
JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal
Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC
unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in
employment and other practices and pattern or practice "joint complaints" are normally investigated
by OCR.
20
EXHIBIT E
JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a
law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc.
PARTICIPANT — Any applicant who has: (1) Been determined
and (2) Who is receiving subsidized employment, training
services) funded under the Act, following intake, except for an
and/or intake and assessment services.
2s
EXHIBIT E
eligible for participation upon intake;
or services (except post -termination
individual who receives only outreach
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS. LOANS
and COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in
accordance with its instructions.
3) The undersigned shall require that the language of this certification be included in
the award documents for all subawards at all tiers (including agreements) and
that all subrecipient's shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure occurring on or
before October 23, 1996, and of not less than $11,000 and not more than $110,000 for
each such failure.
CVOC, DBA Project Kinship
Grantee/Contractor Organization
Signature
Ted Kim
Name of Certifying Official Signature
EXHIBIT F
WIOAYouth Program
Program Title
Certification Regarding Drug -Free Workplace Requirements
The certification set out below is a material representation upon which reliance is placed
by the U.S. Department of Housing and Urban Development in awarding the grant. If it
is later determined that the contractor knowingly rendered a false certification, or
otherwise violates the requirements of the Drug -Free Workplace Act, the U.S.
Department of Housing and Urban Development, in addition to any other remedies
available to the Federal Government, may take action authorized under the Drug -Free
Workplace Act.
CERTIFICATION
A. The contractor certifies that it will provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is
prohibited in the contractor's workplace and specifying the actions that will
be taken against employees for violation of such prohibition;
(b) Establishing a drug -free awareness program to inform employees about —
(1) The dangers of drug abuse in the workplace;
(2) The contractor's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance program; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee who will be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee in the statement required by paragraph -(a) that,
as a condition of employment under the contract, the employee will -
(1) Abide by the terms of the statement; and
(2) Notify the employer of any criminal drug statute conviction for a
violation occurring in the workplace no later than five days after
such conviction.
(e) Notifying the U.S. Department of Housing and Urban Development within
ten days after receiving notice under subparagraph (d)(2) from an
employee or otherwise receiving actual notice of such conviction;
Exhibit G
(f) Taking one of the following actions, within 30 days of receiving notice
under subparagraph (d)(2), with respect to any employee who is so
convicted -
(1) Taking appropriate personnel action against such an employee, up
to and including termination; or
(2) Requiring such employee to participate satisfactorily in a drug
abuse assistance or rehabilitation program approved for such
purposes by a Federal, State, or local health, law enforcement, or
other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace
through implementation of paragraphs (a), (b), (c), (d), (e) and (f).
B. The contractor shall insert in the space provided on the attached "Place of
Performance" form the site(s) for the performance of work to be carried out with
the grant funds (including street address, city, county, state, and zip code) .the
contractor further certifies that, if it is subsequently determined that additional
sites will be used for the performance of work under the contract, it shall notify
the U.S. Department of Housing and Urban Development immediately upon the
decision to use such additional sites by submitting a revised "Place of
Performance" form.
5/21 /2021 / 1
Date Program Operator Signature
Exhibit G
DIVISION OF EMPLOYMENT SERVICES
PLACE OF PERFORMANCE
FOR CERTIFICATION REGARDING DRUG -FREE
WORKPLACE REQUIREMENTS
Name: CVOC, DBA Project Kinship
Name of Contractor: CVOC- Ted Kim
Contractor Number: A-2020-
Date: July 1, 2021 - June 30, 2022
The Contractor shall insert in the space provided below the site(s) expected to be used
for the performance of work under the contract covered by the certification:
Place of Performance (include street address, city, county, state, zip code for each site):
2215 North Broadway Suite 2 Santa Ana, CA 92706
Address
Exhibit G
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were
published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211).
(Before completing certification, read instructions which are an integral part of certification)
1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief,
that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction
or contract under a public transaction; violation of federal or state antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (federal, state or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more
public transactions (federal, state or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this
certification, su h� prospective participant shall attach an explanation to this proposal.
Charitable Ventures of Orange County, dba Project Kinship
Grantee/Contractor Organization
Ted Kim CFO
Name and Title of Official Authorized to Certify
On Behalf of the Grantee
05/20/2021
Date
EXHIBIT H
INSTRUCTION FOR CERTIFICATION
1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is
providing the certification as set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed
when this transaction was entered into. If it is later determined that the prospective recipient of
Federal assistance funds knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the Department of Labor (DOL) may pursue available
remedies, including suspension and/or debarment.
3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the
person to which this proposal is submitted if at any time the prospective recipient of Federal
assistance funds learns that its certification was erroneous whom submitted or has become
erroneous by reason of changed circumstances.
4. The terms "covered transaction', "debarment', "suspended", "ineligible", "lower tier covered
transaction", "participant', "person", "primary covered transaction", "principle", "proposal', and
"voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and
Coverage sections of rules implementing Executive Order 12549. You may contact the person to
whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should
the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the DOL.
6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will
include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily
excluded from the covered transaction unless it knows that the certification is erroneous.
7. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render in good faith the certification required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who is
suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in
addition to other remedies available to the Federal Government, the DOL may pursue available
remedies, including suspension and/or debarment.
EXHIBIT H
Digitally signed by Angie
Angie Acevedo Acevedo
Date: 2021.08.16 14:38:25-07'00'
POLICY NUMBER: PHPK2302279 COMMERCIAL GENERAL LIABILITY
Chariable Ventures of Orange County CG 20 11 85
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - DESIGNATED
PERSON OR ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or Organization(s):
Re: Project Kinship
City of Santa Ana, It's officers, officials, employees, and
volunteers are included as Additional Insureds as respects to liability arising out of work or operations
performed by or on behalf of the Contractor including materials, parts, or equipment furnished in
connection with such work or operations.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II — Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property
damage" or "personal and advertising injury"
caused, in whole or in part, by your acts or
omissions or the acts or omissions of those acting
on your behalf:
I. In the performance of your ongoing operations;
or
2. In connection with your premises owned by or
rented to you.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
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�® CERTIFICATE OF LIABILITY INSURANCE
DATE(MMIDDNYYY)
08/05/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsements .
PRODUCER
CONTACT Nora Wolkoff
NAME:
PNONE 323, Extl--805-2918 qIC No
Dickerson Insurance Services an Alera Group Company
1918 Riverside Drive, Los Angeles, CA 90039
EDOAIL , Nora@dickerson-group.com
INSURERISI AFFORDING COVERAGE
NAIC N
License #01029112
INSURERA: Philadelphia Indemnity Insurance Company
21044
INSURED
INSURER B: Technology Insurance Company
42376
INSURER c; Hiscox Insurance Agency
10200
Charitable Ventures of Orange County
INSURER D:
Project Kinship
INSURER E i
1505 E. 17th Street, Suite 101
INSURER F:
Santa Ana, CA 92705
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
AODL
SUBR
POLICY NUMBER
MMIDDNYW CY EFF
PMIO�YIYYYY
LIMITS
COMMERCIALGENERAL LIABILITY
CLAIMS -MADE ® OCCUR
EACH OCCURRENCE
$ 1,000,000
D 'AGE RENTED
PREMISES Eaoccuoence
$ 100,000
MED EXP (Any one person
$ 5,000
Abuse & Molestation (A&M)
X
Professional Liability (Prof. Llab)
PERSONAL &ADV INJURY
$ 1,000,000
A
Y
Y
PHPK2302279
07/15/2021
07/01/2022
DEVIL AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$ 2,000,000
POLICY PRO- JECT Ej LOC
PRODUCTS-COMPIOPAGG
$ 2,000,006
$
OTHER:
AUTOMOBILE
LIABILITY
COMBINEDSINGLE LIMIT
Ea accident
$ 1,OOQ000
BODILY INJURY (Per person)
$
ANY AUTO
A
OWNED SCHEDULED
AUTOS ONLY AUTOS
Y
Y
PHPK2302279
07/15/2021
07/01/2022
BODILY INJURY(Peracddenq
$
PROPERTY DAMAGE
Per accident
$
HIRED NON -OWNED
AUTOS ONLY HAUTOS ONLY
UMBRELLA DAB
OCCUR
EACH OCCURRENCE
$ 4,000,000
AGGREGATE
$ 4,000,000
A
EXCESS LAB
CLAIMS -MADE
Y
Y
PHUB777844
07/16/2021
07/01/2022
OEO X1 RETENTION$ 10,000
A&M and Prof. Liab.
$ Included
1
B
WORKERS COMPENSATION
ANDEMPLOYERS'LIABILITY Y
ANY OFFICERIMEMBEER EXCLUDED?ECUTIVE Y
(Mandatory In NH)
NIA
Y
TWC4004913
07/15/2021
07/01/2022
PER OTH-
STATUTE ER
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE -POLICY LIMIT
$ 1,000,000
A
Blanket Business Personal Property
Y
PHPK2302279
07/15/2021
07/01/2022
Limit of Insurance
$112,000
Deductible
$ 500
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IACORD 101, Additional Remarks Schedule, may be attached it more space is required)
Re: Project Kinship
City of Santa Ana, its officers, employees, volunteers, agents and representatives are named as Additional Insureds, on a primary and non-contributory basis,
as respects to the above mentioned General Liability and Automobile Liability coverages as required by written contract, subject to policy terms and
conditions. Notice of Cancellation - Each Insurance policy required above shall provide that coverage shall not be canceled, except with notice to the Entity.
City Will be mailed 30 days written notice.
Workers' Compensation Is evidence of insurance only.
City of Santa Ana
Risk Management Division
20 Civic Center Plaza
Santa Ana, CA 92702
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISI^"1Q
AUTHORIZED REPRESENTATIVE "I,
`ri I�AEV/ED&APPROVm Br.
NORA WOLKOFF 'I`'��j., ii:a Aecwa(a
`�" Rttk NlanaycmertSpedvisr
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
CGL-20 01 04 13
Pol #: PHPK2302279
ADDITIONAL INSURED
PRIMARY AND NON-CONTRIBUTORY INSURANCE
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Effective Date: 07/15/2021
Name of Person or Organization (Additional Insured):
City of Santa Ana
For any claims related to this contract, the Contractors Insurance coverage shall be
primary coverage as respects the Entity, its officers, officials, employees, and
volunteers. Any Insurance or self-insurance maintained by the Entity, It's officers,
officials, employees, or volunteers, shall be excess of the Contractor's insurance and
shall not contribute with it.
SECTION II —WHO IS AN INSURED is amended to include as an additional insured the person($) or
organization(s) shown in the endorsement Schedule, but only with respect to liability for "bodily injury,"
"property damage" or "personal and advertising injury" arising out of or relating to your negligence in the
performance of "your work" for such person(s) or organization(s) that occurs on or after the effective date
shown in the endorsement Schedule.
This insurance is primary to and non-contributory with any other insurance maintained by the person or
organization (Additional Insured), except for loss resulting from the sole negligence of that person or
organization.
This condition applies even if other valid and collectible insurance is available to the Additional Insured
for a loss or "occurrence" we cover for this Additional Insured.
The Additional Insured's limits of insurance do not increase our limits of insurance, as described in
SECTION III — LIMITS OF INSURANCE.
All other terms, conditions, and exclusions under the policy are applicable to this endorsement and
remain unchanged.
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Includes copyrighted material of Insurance Services Office, Inc., with its perry
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WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY
Charitable Ventures of Orange County
Pot# TWC4004913
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT
WC 00 03 13
(Ed. 4-84)
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce
our right against the person or organization named in the Schedule. (This agreement applies only to the extent that
you perform work under a written contract that requires you to obtain this agreement from us.)
This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule.
Schedule
City of Santa Ana
Risk Management Division
It's officers, officials, employees and volunteers are includeds as required by written contract
20 Civic Center Plaza
Santa Ana, CA 92702
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The Information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Endorsement Effective 07/15/2021 Policy No. TWC4004913 Endorsement No. 001
Insured Charitable Ventures of Orange County Endorsement Premium
Insurance Company Technology Insurance Company Countersigned
WC 00 03 13
(Ed. 4-84)
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