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HomeMy WebLinkAboutREDISTRICTING PARTNERS LLC - 2021SEP 14 = INSURANCE NOT ON FILE ,4ORK MAY NOT PROCEED CLERK OF COUNCIL DATE: N-2021-178 AGREEMENT WITH REDISTRICTING PARTNERS LLC TO PROVIDE DEMOGRAPHIC ANALYSIS AND CENSUS MAPPING SERVICES THIS AGREEMENT is made and entered into on this 9s' day of September, 2021 by and between Redistricting Partners LLC, a California limited liability company ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. City desires to retain a consultant to provide demographic analysis, census mapping, draft map(s) preparation, and public outreach for the 2021-2022 City Council ward redistricting process. B. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount authorized during the term of this Agreement shall not exceed fifty thousand dollars and zero cents ($50,000.00). b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work, which fails to meet the standards of performance set forth in the Recitals, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above for a one (1) year term ending September 8, 2022, unless terminated earlier in accordance with Section 15, below. The term of this Agreement may be extended for up to one year pursuant to a writing signed by the City Manager and City Attorney. Page 1 of 9 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data, which were provided, to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 6. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance including, but not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. Page 2 of 9 c. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. Professional liability (errors and omissions) insurance with a limit no less than $1,000,000 per occurrence or claim. g. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. h. Other Insurance Provisions- The insurance policies are to contain, or be endorsed to contain, the following provisions: 1) Additional Insured Status -The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 1185 or bothCG 2010, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). 2) Primary Coverage -For any claims related to this contract, the Consultant's insurance coverage shall be primary insurance primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant's insuranceand shall not contribute with it. 3) Notice of Cancellation- Each insurance policy required above shall state that coverage shall not be canceled, except withnotice to the City. 4) Waiver of Subrogation- Consultant hereby grants to City a waiver of any right to subrogation, which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver cfsubrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Page 3 of 9 5) Self -Insured Retentions- Self -insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. 6) Acceptability of Insurers- Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than ANII, unless otherwise acceptable to the City. 7) Claims Made Policies- If any of the required policies provide coverage on a claims -made basis: a. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. c. If coverage is canceled or non -renewed, and not replaced with another claims -made policyform with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. 8) Verification of Coverage- Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them.The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. 9) Subcontractors- Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. 10) Special Risks or Circumstances- City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. Page 4 of 9 7. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 8. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 9. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. Page 5 of 9 10. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 11. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 12. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 13. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement aclmowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. Page 6 of 9 14. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services, which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 15. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Clerk of Council may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work, which fails to meet the standard of performance specified in the Recitals of this Agreement. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 18. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Page 7 of 9 Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 19. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Cleric of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 To Consultant: Redistricting Partners 1007 7"' Street Sacramento, California 95814 Info@redistrictingpartners.com A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. The Agreement is the final and complete agreement and any prior or contemporaneous agreements for similar services between the parties is superseded by this Agreement. This shall not apply where the Parties are currently engaged and Consultant is providing services not contemplated by this Agreement Page 8 of 9 N-2021-178 c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Daisy Gomez, MMC Kristine Ridge Clerk of the Council City Manager APPROVED AS TO FORM: SONIA R. CARVALHO CONSULTANT: City Attorney By: CIS- A. Rer�' ' Laura A. Rossini Paul Mitchell Chief Assistant City Attorney Owner Page 9 of 9 Exhibit A Scope of Services - Fair Maps Act Redistricting Partners is providing services to assist municipalities with districting and redistricting services using data collected during the 2020 Census, in compliance with State and Federal laws. California's Fair Maps Act, enacted in 2020, increases transparency and public accountability in redistricting. While it only specifically applies to cities and counties in California, the Fair Maps Act codifies redistricting best practices that should be utilized by all local governmental agencies in California whenever possible. Public Engagement The Fair Maps Act sets a structure for public engagement which includes five public hearings: up to two conducted prior to line drawing, at least two more held for public input and changes after maps have been made public, and one final hearing for adoption of a map that has been made public for 7 days prior to adoption. Redistricting Partners will work with the City in conducting these presentations, gathering and documenting public input, and utilizing these hearings as a means for determining initial criteria for draft maps and amending maps that have been produced. In addition, Redistricting Partners traditionally utilizes three methods for soliciting public input during this process. 1) The use of a simple community of interest worksheet which allows the public to describe their community of interest, give evidence of what binds that community together and defines it, and provide any kind of drawing or map of that area. This can be used in -person at public hearings or completed by the public and emailed as a form of submitted testimony. 2) An in -person or online interactive workshop where physical maps are provided showing population densities, and the public is assisted in either drawing their communities of interest or drawing draft maps. (dependent on health and safety guidelines) 3) An online mapping option to facilitate deeper community engagement by allowing members of the public to draw and describe their community of interest or draw potential district lines. Our staff includes experts in civic engagement, community outreach, and will assist in communicating needs for public engagement at client direction. GIS and Data The GIS backbone of redistricting is the Topologically Integrated Geographic Encoding and Referencing, or TIGER, a format used by the United States Census Bureau. This will serve as the geographic backbone of the redistricting project. The core TIGER/Line Files and Shapef les do not include demographic data but do contain information about the external boundaries of Cities, Counties and other districts, and often are the same geography used in the creation of precincts. Other districts, such as community colleges, water boards, and other special districts may utilize other geographic layers for their external boundaries, such as parcel layers, and some counties rely on parcel layers entirely for the creation of their precincts. Redistricting Partners has more than a decade of experience dealing with these issues and working with county registrars to process the redistricting files in both formats. Once released, decennial Census redistricting data specifically tailored to each jurisdiction will be utilized within this TIGER geography. This data, under new California law, will also include the reallocation of incarcerated population, and be supplemented with the most recent American Community Survey (ACS) dataset, including estimated total population and Citizen Voting Age Population (CVAP) which quantifies ethnic populations for the purposes of the Federal Voting Rights Act. Additional datasets can be utilized in redistricting based on the client needs. For example, in a city the underlying neighborhoods can be a critical geographic element, in addition to transportation patterns, city amenities, and other mappable factors that help define communities of interest. Redistricting Partners is adept at helping agencies utilize these different pieces of geographic information within one project. Meetings & Creation of Lines Redistricting Partners will participate in public hearings either remotely or in -person, based on the health and safety guidance at the time. In a contract with a standard five - hearing schedule, at least three will be held remotely with up to two using in -person staffing, if appropriate. Once mapping can be conducted, Redistricting Partners will create three sets of potential lines following traditional redistricting criteria including that districts be contiguous, compact, and follow traditional governmental or community lines and natural / physical contours of the district geography and input from the initial public hearings. Maps that are created are provided in four formats: • Printable 8.5x11 Mapping and Data PDFs for dissemination with meeting agenda or posting on the public- facing website. These maps provide an overview and will often show neighborhoods, significant landmarks or key facilities, but do not go down to the street -level. • Interactive online maps, like Google Maps, with the proposed district boundaries, including the embedded data calculations for population, ethnicity, and any other factors that are key to the district analysis. • Shapefile and census block equivalency files for use by any GIS staff or members of the public with GIS mapping capabilities. Following the presentation of maps at the third public hearing Redistricting Partners will take any information gleaned from public comments or elected official input to create additional amended maps and engage in a process of selecting and finalizing mapping options for the fourth public hearing. Alternatively, Redistricting Partners could continue to collect public information and only create new versions after the fourth public hearing. Under both the California Voting Rights Act and the Fair Maps Act, the final hearing will be for a vote only on the map which has been finalized and published within seven days prior to adoption. This mapping option will be produced by Redistricting Partners with all the additional technical elements necessary for the final resolution. Adoption/ Processing of new lines Once lines are adopted, Redistricting Partners will work with the County Registrar staff in order to complete the process and make new lines available for the next available election. This processing includes: • Documentation from public meetings, signed resolution • Electronic PDF maps of new election district boundaries • GIS Shapefiles for county staff to assign precincts • Metes and Bounds legal document with written description of district boundaries • Census Block equivalency files and shapefiles for a backup of district lines in latest US Census geographic data. Optional Elements Beyond the Fair Maps Act five meeting structure, contracts can be adjusted to allow for additional public meetings or interactive workshops. Additional outreach programs, including in -language outreach, are available through Redistricting Partners sub -vendors. These can range from small engagements to create materials and promotions for public engagement, and grow into large entailing, mass - mailing, digital, radio and cable TV ads promoting the redistricting process. Language services are also available through a sub -vendor contract. Two different online mapping tools are available through Redistricting Partners. The first is Maptitude Online Redistricting from Caliper Corporation. The second is a public community engagement and district mapping tool developed by Tufts University and managed by Redistricting Partners. Video demonstrations of each product are available here: hops: / /!iaurl.com/ RDPmapping Additional training hearings can be added to the beginning of the process and are a great way to produce a knowledgeable and empowered advisory committee, commission or board. We are contracting with subject matter experts and past redistricting commissioners to perform trainings on increasing sensitivity to the needs of minority communities, the importance of not cracking or packing communities of interest, the rights of protected classes, and applicable federal voting rights act laws. One of our expert trainers is former 2011-2020 Statewide Redistricting Commissioner Connie Galambos Malloy, who we are working with on the Long Beach Independent Redistricting Commission. TYPICAL FIVE HEARING STRUCTURE Purpose of Hearing t" Public Hearing Public Hearing with information about the redistricting process, descriptions of the data and mapping tools, introduction of ways the community can provide input. The purpose of this introductory hearing is to provide information to the public and solicit input from the public and elected officials on where community of interests exist, and how those can contribute to the building of potential districts. 2"d Public Hearing Repeat of first hearing, with additional emphasis on tools for providing input, potentially an overview or training for online mapping tools, emphasis on receiving community of interest testimony for the purposes of driving map creation. 31 Public Hearing Public Hearing with presentation of maps of new potential district boundaries produced by the demographer and published seven days in advance, with a summary of how mapping options were drawn from testimony and public input received during the previous hearings. These maps are expected to drive additional feedback from the public and elected officials. 41b Public Hearing Public Hearing with revised map(s) of proposed district boundaries produced by the demographer and publishedseven days in advance. Additional public input regarding the revised map(s) and concluding with direction from the council on a final map that will be placed on the calendar for an upcoming up/down vote on the completed districting plan. 5's Public Hearing Public Hearing to adopt final map, district numbering, and order of election. Exhibit B Basic Redistricting Description Cost Services Council Meetings Five Board meetings - Council training & $42,000 - Basic four to five Council meetings as required. Redistricting Services Anticipated to be a mix of remote and in person. Mapping & Mapping & Demography services for draft Included in Basic Demography maps post Census data release. Will track Redistricting Services and incorporate all public comment and input from website and meetings. Will submit maps to post on website based on public input in 3 formats, and will work with County registrar to ensure that final maps are delivered accurately in requested formats. Project Meetings Monthly meetings with city staff. Included in Basic with City staff Anticipated to be remote meetings. Redistricting Services Additional Description Cost Redistricting Services Communications Comprehensive assistance in outreach to $25,000 the public, translation services. Includes assistance in gathering community input and testimony. Public Outreach Five Public Outreach meetings, includes $15,000 training on mapping tools and basic premises of redistricting process, general Additional Remote facilitation of meetings. Anticipated to be Meeting Cost: $1,750 a mix of remote and in person. each Additional In -Person Meeting Cost: $3,500 each Website Suggestions for and review of County $2,500 hosted website Project Meetings Additional meetings as needed with City $5,000 with City Staff Staff. Anticipated to be remote meetings. Online Mapping Description Cost Options Maptitude Online Software for Board, staff and public. $25,000 Includes training. -Redistricting DistrictR Online tool for Board, staff and public. $5,000 Includes training. o51d1 H s5,Kd M Fra,elre R. Francine R. Villareal Wlwool Dareaon.lo.os n:azss-mv Acill CERTIFICATE OF LIABILITY INSURANCE DATE( � � 09/16/2021 6/2021 THIS CERTIFICATE IS ISSUED ASA MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOTAFFIRMATIVELY OR NEGATIVELYAMEND, EXTEND ORALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the Certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Shelley Self NAME: McClatchy Insurance Agency A"CNfo (916)4884702 FXNo: (916)488-2336 Ezf: License #0724020 E-MAIL Shelley@McClatchyins.com ADDRESS: INSURER(S)AFFORDING COVERAGE NAIC# 2410 Fair Oaks Blvd, Suite 140 Sacramento CA 95825 INSURERA: Travelers Casualty Insurance Company ofAmenca 19046 INSURED INSURERB: Travelers Property Casualty Co. ofAmenca 25674 Redistricting Partners LLC INSURERC: RLI Insurance 13056 1007 7tl Street INSURER D INSURER E Sacramento CA 95814 INSURERF: COVERAGES CERTIFICATE NUMBER: CL2111516691 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENTWITH RESPECTTO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE AWL INSR SMIK MD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDDIYYYY LIMITS X COMMERCIAL GENERALLIABILITY EACH OCCURRENCE $ 2,000,000 CIAW&MADE Fx-1 OCCUR PREMISES Ea occurrence $ 300,000 MED LAP (Any one person) $ 5,000 PERSONAL&ADV INJURY $ 2,000,000 A Y 680-7R87314A-2142 01/31/2021 01/31/2022 GEMLAGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ 4,000,000 X POLICY JECT LOG PRODUCTS-COMPIOPAGG $ 4,000,000 $ OTHER: AUTOMOIN ELIABILITY COMBINEDSINGLE LIMIT (To accident $ 1,000,000 BODILY INJURY (Per person) $ ANY AUTO A OWNED SCHEDULED AUTOS ONLY AUTOS Y 680-7R87314A-2142 01/31/2021 01/31/2022 BODILY INJURY (Per accident) $ X PROPERTY DAMAGE Per accident $ HIRED HH) NON-OWN AUTOS ONLY AUTOS ONLY UMBRELLA LAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LAB CINMSMADE DED I I RETENTION $ $ B WORKERS COMPENSATION AND EMPLOYERS LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE OFFICERIMEMBER EXCLUDED? (MarMatonf in NH) NIA Y UB6P363599-21-42G 01/31/2021 01/31/2022 X STATUTE ORH EL EACHACaDENT $ 1,000,000 EL DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe unalor DESCRIPTION OF OPERATIONS below EL DISEASE -POLICY OMIT $ 1,000,000 C Professional Liaiblity RTP0018372 02/21/2020 02/21/2022 Aggregate Each Occurrence $2,000,000 $2,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS I VEHICLES (ACORD 101, Addifional Remarks Schedule, may be affached if more space is required) City of Santa Ana, its employees, agents and representatives are included as additional insured per policy forms attached. 30 days notice of cancellation With 10 days notice fornon payment of premium applies in accordance With the policy provisions. City of Santa Ana Risk Management Division 20 Civic Center Plaza Santa Ana CA 92702 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Risk Ma r agtFnert Divisiml REVIEWED&APPROVED BY: �!1u3T1 la l ` fnaw,�..r.e �. V�fP.urasP ® Risk Management Analyst POLICY NUMBER: 680-7R87314A-21-42 COMMERCIAL GENERAL LIABILITY ISSUE DATE:09/22/2021 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. SCHEDULED ADDITIONAL INSURED (Includes Products -Completed Operations If Required By Contract) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE OF ADDITIONAL INSUREDS AND COVERED OPERATIONS NAME OF PERSON OR ORGANIZATION: CITY OF SANTA ANA, RISK MANAGEMENT DIVISION 20 CIVIC CENTER PLAZA, SANTA ANA CA 92702 PROJECT/LOCATION OF COVERED OPERATIONS: DEMOGRAPHY CONSULTING FOR REDISTRICTING/SACRAMENTO, CA PROVISIONS The following is added to SECTION II — WHO IS AN INSURED: Any person or organization shown in the Schedule Of Additional Insureds And Covered Operations that you agree in a written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only: a. With respect to liability for "bodily injury" or "property damage" that occurs, or for "personal injury" caused by an offense that is committed, subsequent to the signing of that contract or agreement and while that part of the contract or agreement is in effect; and b. If, and only to the extent that, such injury or damage is caused by acts or omissions of you or your subcontractor in the performance of 'your work" on or for the project, or at the location, shown in the Schedule Of Additional Insureds And Covered Operations, to which the written contract or agreement applies. Such person or organization does not qualify as an additional insured with respect to the independent acts or omissions of such person or organization. The insurance provided to such additional insured is subject to the following provisions: a. if the Limits of Insurance of this Coverage Part shown in the Declarations exceed the minimum limits required by the written contract or agreement, the insurance provided to the additional insured will be limited to such minimum required limits. For the purposes of determining whether this limitation applies, the minimum limits required by the written contract or agreement will be considered to include the minimum limits of any Umbrella or Excess liability coverage required for the additional insured by that written contract or agreement. This provision will not increase the limits of insurance described in Section III — Limits Of Insurance. b. The insurance provided to such additional insured does not apply to: (1) Any "bodily injury", "property damage" or "personal injury" arising out of the providing, or failure to provide, any professional architectural, engineering or surveying services, including: CG D2 47 04 19 02018 The Travelers Indemnity Company. All rights reserved. Risk ManagtmedDi%isimt REVIEWED S APPROVEDBY: ® Risk Management Analyst TRAVELERS, WORKERS COMPENSATION AND ONE TOWER SQUARE EMPLOYERS LIABILITY POLICY HARTFORD CT 06183 ENDORSEMENT WC 04 03 06 (01) — 024 POLICY NUMBER: UB-6P363599-21-42-G WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. THE ADDITIONAL PREMIUM FOR THIS ENDORSEMENT SHALL BE 5.00% OF THE CALIFORNIA WORKERS' COMPENSATION PREMIUM OTHERWISE DUE ON SUCH REMUNERATION. SCHEDULE PERSON OR ORGANIZATION JOB DESCRIPTION CITY OF SANTA ANA, RISK MANAGEMENT DIVISION, 20 CIVIC CENTER DEMOGRAPHY PLAZA, SANTA ANA, CA 92702 CONSULTING FOR REDISTRICTING DATE OF ISSUE: 09-23-21 STASSIGN: P< Rink Managtment Di%isimt i[iEVIEV;IED ba{AP'PIRoVIED BY. ��LLJ�1L� I �F6,((NhQ A. V�C(E/la�C ®! Risk Management Analyst TRAVELERS ONE TOWER SQUARE HARTFORD CT 06183 CHANGE EFFECTIVE DATE: 09-16-21 WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY CHANGE DOCUMENT WC 99 99 98 ( A) POLICY NUMBER: UB-6P363599-21-42-G NCCI CO CODE: 13579 INSURER: TRAVELERS PROPERTY CASUALTY COMPANY OF AMERICA INSURED'S NAME: REDISTRICTING PARTNERS LLC This change is issued by the Company or Companies that issued the policy and forms a part of the policy. It is agreed that the policy is amended as follows: An absence of an entry in the premium spaces below means that the premium adjustment, if any, will be made at time of audit. ADDITIONAL PREMIUM $ NIL ADDITIONAL NON -PREMIUM $ NIL RETURN PREMIUM $ NIL RETURN NON -PREMIUM $ NIL The following endorsement charge is added to the schedule: STATE OF CA LOCATION 001 WAIVER OF SUBROGATION SEE ATTACHED ENDORSEMENT ESTIMATED PREM. ANNUAL CLASSIFICATION CODE BASIS RATE PREMIUM SPECIFIC WAIVER WAIVER CALCULATION IS BASED ON CLASS CODE (S) PREMIUM X RATE 0930 1 .05 0 The following endorsement charge is added on the schedule: STATE OF CA LOCATION 001 TERRITORY WAIVER OF SUBROGATION SEE ATTACHED ENDORSEMENT ESTIMATED DATE OF ISSUE: 09-23-21 HL CHANGE NO: 30 PAGE 1 OF 2 POL. EFF. DATE: 01-31-21 POL. EXP. DATE: 01-31-22 OFFICE: WALNUT CREEK CA 418 PRODUCER: MCCLATCHY INS AGENCY HM867 COUNTERS Rink Managtment Di%isimt IF%..ort. Mc'`C4A REVIEV;IEDSAPPRO MBY: fnaw,6.r.e �'. VttP�l ®' Risk Management Analyst TRAVELERS ONE TOWER SQUARE HARTFORD CT 06183 WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY CHANGE DOCUMENT WC 99 99 98 ( A) POLICY NUMBER: UB-6P363599-21-42-G PREM. ANNUAL CLASSIFICATION CODE BASIS RATE PREMIUM SPECIFIC WAIVER 0930 1 .05 0 Specific waiver Minimum Premium is added as follows: STATE MINIMUM PREMIUM CA 0 Item 3.D Form Number is replaced: WC 99 03 C3 00 SPECIAL PROVISIONS ENDT Item 3.D Form Number is added: WC 04 03 06 01 - 024 WAIVER OF CHANGE NO: 30 PAGE 2 OF Risk Managtme dDi%isimt °� RWE D&APPRD EDBY: Fnaw,6.He �'. VttPr�uFP Risk Management Analyst TRAVELERS, WORKERS COMPENSATION AND ONE TOWER SQUARE EMPLOYERS LIABILITY POLICY HARTFORD CT 06183 ENDORSEMENT WC 89 06 14 (00) — POLICY NUMBER: UB-6P363599-21-42-G POLICY INFORMATION PAGE ENDORSEMENT Item 3.D. Endorsement numbers is changed to read: WC 04 03 06 01 WC 99 03 C3 00 ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED. DATE OF ISSUE: 09-23-21 STASSIGN: Rink Managtment DMsimt RWE DS APPRO MBY: Fnaw,6.r.e �'. VttP�l ®! Risk Management Analyst TRAVELERS+, WORKERS COMPENSATION AND ONE TOWER SQUARE EMPLOYERS LIABILITY POLICY HARTFORD CT 06183 ENDORSEMENT WC 99 03 C3 (00) — POLICY NUMBER: UB-6P363599-21-42-G SPECIAL PROVISIONS ENDORSEMENT STATE APPLICABILITY The listed endorsements are only applicable in the following states: WC 00 03 13 (00)-013 WAIVER OF OUR RIGHT TO RECOVER APPLIES TO STATE(S): CO DC MA ME NY WC 00 04 14 ( A)-001 NOTIFICATION OF CHG IN OWNR ENDT APPLIES TO STATE(S): CO DC ME NY WC 00 04 14 (00)-001 NOTIFICATION OF CHANGE IN OWNERSHIP ENDT APPLIES TO STATE(S): MA WC 00 04 19 (00)-001 PREMIUM DUE DATE ENDORSEMENT APPLIES TO STATE(S): CO DC ME NY WC 00 04 21 ( E)-001 CATASTROPHE (O/T CERT ACTS OF TERR) ENDT APPLIES TO STATE(S): CA CO DC ME NY WC 00 04 22 ( C)-001 TERRORISM RISK INS PROG REAUTH ACT ENDT APPLIES TO STATE(S): CA CO DC MA ME NY WC 00 04 24 (00)-001 AUDIT NONCOMPLIANCE CHARGE ENDORSEMENT APPLIES TO STATE(S): CO DC ME WC 04 03 01 ( W -001 POLICY AMENDATORY ENDORSEMENT-CALIFORNIA APPLIES TO STATE(S): CA WC 04 03 06 (01)-001 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-002 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-003 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-004 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-005 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-006 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-007 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-008 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-009 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-010 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-011 WAIVER OF SUBROGATION This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective Policy No. Endorsement No. Insured Insurance Company Countersigned by DATE OF ISSUE: 09-23-21 STASSIGN: PYE Rink Managtment Di%isimt REVI DSAPPROVm BY: alFi"ort•Mc% ®; Risk Management Analyst TRAVELERS+, WORKERS COMPENSATION AND ONE TOWER SQUARE EMPLOYERS LIABILITY POLICY HARTFORD CT 06183 ENDORSEMENT WC 99 03 C3 (00) — POLICY NUMBER: UB-6P363599-21-42-G SPECIAL PROVISIONS ENDORSEMENT STATE APPLICABILITY The listed endorsements are only applicable in the following states: APPLIES TO STATE(S): CA WC 04 03 06 (01)-012 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-014 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-015 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-016 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-017 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-018 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-019 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-020 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-021 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-022 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-023 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 06 (01)-024 WAIVER OF SUBROGATION APPLIES TO STATE(S): CA WC 04 03 17 ( B)-001 EMPLOYEE INSD BY GENERL EMPLYER EXCLUDED APPLIES TO STATE(S): CA WC 04 03 18 ( C)-001 LLC COVERAGE/EXCLUSION - CA APPLIES TO STATE(S): CA WC 04 03 45 ( A)-001 COMPREHENSIVE PERSONAL LIAB POL EXCL APPLIES TO STATE(S): CA WC 04 03 60 ( B)-001 EMPLOYERS' LIAB COV AMENDATORY ENDT-CA APPLIES TO STATE(S): CA WC 04 04 21 (00)-001 OPTIONAL PREMIUM INCREASE ENDORSEMENT - APPLIES TO STATE(S): CA WC 04 04 22 (00)-001 CALIFORNIA SHORT -RATE CANCELATION ENDT APPLIES TO STATE(S): CA WC 04 06 01 ( A)-001 CA CANCELATION ENDT APPLIES TO STATE(S): CA WC 05 04 02 (00)-001 COLORADO CLASSIFICATION ENDORSEMENT APPLIES TO STATE(S): CO WC 08 06 01 (00)-001 DISTRICT OF COLUMBIA CANCELATION ENDT. APPLIES TO STATE(S): DC WC 18 06 01 (00)-001 MAINE INSPECTION IMMUNITY ENDORSEMENT APPLIES TO STATE(S): ME WC 18 06 03 ( A)-001 MAINE CANCELATION AND NONRENEWAL ENDT APPLIES TO STATE(S): ME DATE OF ISSUE: 09-23-21 STASSIGN: CALIFORNIA Rink Managtment Di%isimt DS{{�A�P'PIRO MBY/: alFi"ort•McfrA [REVI r � ff+(NhE I�. V�C(p/GQE.0 ®! Risk Management Analyst TRAVELERSJ� ONE TOWER SQUARE HARTFORD CT 06183 WORKERS COMPENSATION AND EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 99 03 C3 (00) — POLICY NUMBER: UB-6P363599-21-42-G SPECIAL PROVISIONS ENDORSEMENT STATE APPLICABILITY The listed endorsements are only applicable in the following states: WC 18 06 04 (00)-001 ME FINAL PREM AUDIT ENDT APPLIES TO STATE(S): ME WC 18 06 06 (00)-001 ME NOTICE OF FILING FIRST RPT OF INJURY APPLIES TO STATE(S): ME WC 18 06 07 ( A)-001 MAINE EMPLOYMENT REHABILITATION FUND END APPLIES TO STATE(S): ME WC 20 03 01 (00)-001 MA LIMITS OF LIABILITY ENDORSEMENT APPLIES TO STATE(S): MA WC 20 03 02 ( A)-001 MASSACHUSETTS - ASSESMENT CHARGE APPLIES TO STATE(S): MA WC 20 03 03 ( D)-001 MA NOTICE TO POLICYHOLDER ENDORSEMENT APPLIES TO STATE(S): MA WC 20 04 05 (00)-001 MASSACHUSETTS PREMIUM DUE DATE ENDT APPLIES TO STATE(S): MA WC 20 06 01 ( A)-001 MA CANCELLATION ENDORSEMENT APPLIES TO STATE(S): MA WC 31 03 08 (00)-001 NEW YORK LIMIT OF LIABILITY ENDORSEMENT APPLIES TO STATE(S): NY WC 31 03 19 ( J)-001 NY CONST CLASS PREM ADJUST FROG APPLIES TO STATE(S): NY WC 31 04 05 ( A)-001 NY SAFE PTNT HNDLG ACT PRGM ENDT FLAT CR APPLIES TO STATE(S): NY WC 31 06 18 ( A)-001 NEW YORK NOTICE OF RIGHT TO APPEAL APPLIES TO STATE(S): NY WC 99 03 99 (00)-001 CA WORKERS' COMP NOTICE OF NON -RENEWAL APPLIES TO STATE(S): CA WC 99 03 Al (00)-001 NOTICE OF CANCELATION APPLIES TO STATE(S): CO WC 99 03 F3 (00)-001 CA LIMITS OF LIABILITY ENDT APPLIES TO STATE(S): CA WC 99 04 10 (00)-001 PREMIUM ADJ. FROM EFFECTIVE DATE ENDT. APPLIES TO STATE(S): CA WC 99 06 T1 (00)-001 NY NOTICE CANCEL DESIGNATED GOV ENTITY APPLIES TO STATE(S): NY DATE OF ISSUE: 09-23-21 STASSIGN: Rink Managtment Di%isimt i[iEVIEV;IED&AP'PIRO MBY/: ®] Risk Management Analyst TRAVELERS, WORKERS COMPENSATION AND ONE TOWER SQUARE EMPLOYERS LIABILITY POLICY HARTFORD CT 06183 ENDORSEMENT WC 04 03 06 (01) — 024 POLICY NUMBER: UB-6P363599-21-42-G WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. THE ADDITIONAL PREMIUM FOR THIS ENDORSEMENT SHALL BE 5.00% OF THE CALIFORNIA WORKERS' COMPENSATION PREMIUM OTHERWISE DUE ON SUCH REMUNERATION. SCHEDULE PERSON OR ORGANIZATION JOB DESCRIPTION CITY OF SANTA ANA, RISK MANAGEMENT DIVISION, 20 CIVIC CENTER DEMOGRAPHY PLAZA, SANTA ANA, CA 92702 CONSULTING FOR REDISTRICTING DATE OF ISSUE: 09-23-21 STASSIGN: P< Rink Managtment Di%isimt i[iEVIEV;IED ba{AP'PIRoVIED BY. ��LLJ�1L� I �F6,((NhQ A. V�C(E/la�C ®! Risk Management Analyst TRAVELERSJW One Tower Square, Hartford, Connecticut 06183 CHANGE ENDORSEMENT INSURING COMPANY: TRAVELERS CASUALTY INSURANCE COMPANY OF AMERICA Named Insured: REDISTRICTING PARTNERS LLC Policy Number: Policy Effective Date: Policy Expiration Date: Issue Date: ADDITIONAL Premium $ 680-7R87314A-21-42 01/31/2021 01/31/2022 09/22/2021 52.00 Effective from 09/16/21 at the time of day the policy becomes effective. THIS INSURANCE IS AMENDED AS FOLLOWS: Premium Basis and/or Rates are changed. Exposures are changed. The following forms and/or endorsements is/are included with this change. These forms are added to the policy or replace forms already existing on the policy: IL TO 07 09 87 CG D2 47 04 19 NAME AND ADDRESS OF AGENT OR BROKER MCCLATCHY INS AGENCY 2410 FAIR OAKS BLVD STE 140 SACRAMENTO CA 95825-7663 Countersigned by Authorized Representative DATE: 09/22/202: IL TO 07 09 87 (Page 1 of 1 ) Off Rink Managtment Di%isimt RWE DS APPROVm BY: Risk Management Analyst POLICY NUMBER: 680-7R87314A-21-42 EFFECTIVE DATE: 01/31/2021 ISSUE DATE: 09/22/2021 LISTING OF FORMS, ENDORSEMENTS AND SCHEDULE NUMBERS THIS LISTING SHOWS THE NUMBER OF FORMS, SCHEDULES AND ENDORSEMENTS BY LINE OF BUSINESS * IL TO 07 09 87 CHANGE ENDORSEMENT IL TO 19 02 05 COMMON POLICY DECLARATIONS MP TO O1 02 05 BUSINESSOWNERS COVERAGE PART DECLARATIONS * IL T8 01 01 01 FORMS ENDORSEMENTS AND SCHEDULE NUMBERS IL T3 15 09 07 COMMON POLICY CONDITIONS BUSINESSOWNERS MP T1 30 02 05 TABLE OF CONTENTS - BUSINESSOWNERS COVERAGE PART - DELUXE PLAN MP T1 02 02 05 BUSINESSOWNERS PROPERTY COVERAGE SPECIAL FORM MP T1 05 02 05 AMENDATORY PROVISIONS - OFFICES MP T5 22 08 07 CALIFORNIA AMENDATORY PROVISIONS MP T3 25 01 21 FEDERAL TERRORISM RISK INSURANCE ACT DISCLOSURE MP T3 34 02 05 ELECTRONIC DATA PROCESSING - INCREASED LIMIT MP T3 50 11 06 EQUIPMENT BREAKDOWN - SERVICE INTERRUPTION LIMITATION MP T3 56 02 08 AMENDATORY PROVISIONS - GREEN BUILDING AND BUSINESS PERSONAL PROP COV ENHANCEMENTS MP T4 90 05 10 LIMIT OF INS/OCCURRENCE ENDT - CALIFORNIA MP T5 08 02 20 CALIFORNIA CHANGES COMMERCIAL GENERAL LIABILITY CG TO 34 02 19 TABLE OF CONTENTS - COMMERCIAL GENERAL LIABILITY COVERAGE FORM CG T1 00 02 19 CG T1 00 02 19 COMMERCIAL GENERAL LIABILITY COVERAGE FORM CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US CG D3 09 02 19 AMENDATORY ENDORSEMENT - PRODUCTS -COMPLETED OPERATIONS HAZARD CG D2 03 12 97 AMEND - NON CUMULATION OF EACH OCC * CG D2 47 04 19 SCHED AI W/COMP OPS IF REQ BY CONTRACT MP T1 25 11 03 HIRED AUTO AND NON -OWNED AUTO LIABILITY CG D4 21 07 08 AMEND CONTRAL LIAB EXCL - EXC TO NAMED INS CG D6 18 10 11 EXCLUSION - VIOLATION OF CONSUMER FINANCIAL PROTECTION LAWS CG D1 42 02 19 EXCLUSION - DISCRIMINATION CG T4 88 11 88 EXCLUSION - TESTING OR CONSULTING ERRORS AND OMISSIONS CG T5 37 09 89 EXCLUSION - COMPUTER SOFTWARE ERRORS AND OMISSIONS MULTIPLE SUBLINE ENDORSEMENTS * TEXT IN THIS FORM HAS CHANGED, OR THE FORM WAS NOT ON POLICY IL T8 01 01 01 PAGE: 1 Risk Managtme dDi%isimt RWE DS APPRO MBY: Fnaw,6.r.e �'. VttP�l Risk Management Analyst POLICY NUMBER: 680-7R87314A-21-42 EFFECTIVE DATE: 01/31/2021 ISSUE DATE: 09/22/2021 MULTIPLE SUBLINE ENDORSEMENTS (CONTINUED) CG T3 33 11 03 LIMITATION WHEN TWO OR MORE POLICIES APPLY IL T4 12 03 15 AMNDT COMMON POLICY COND-PROHIBITED COVG IL T4 14 01 21 CAP ON LOSSES FROM CERTIFIED ACTS OF TERRORISM IL T4 40 10 20 PROTECTION OF PROPERTY IL T3 82 05 13 EXCLUSION OF LOSS DUE TO VIRUS OR BACTERIA IL 00 21 09 08 NUCLEAR ENERGY LIABILITY EXCLUSION ENDORSEMENT (BROAD FORM) IL 01 04 09 07 CALIFORNIA CHANGES IL 02 70 12 19 CALIFORNIA CHANGES - CANCELLATION AND NONRENEWAL I Yll) 0 cwm : (0) 4 n) N:a k, NY w N) xd PN T4 54 01 08 IMPORTANT NOTICE REGARDING INDEPENDENT AGENT AND BROKER COMPENSATION PN MP 38 01 11 IMPORTANT NOTICE - JURISDICTIONAL INSPECTIONS * TEXT IN THIS FORM HAS CHANGED, OR THE FORM WAS NOT ON POLICY IL T8 01 01 01 PAGE: 2 Risk Managtme dDi%isimt RWE DS APPRO MBY: Fnaw,6.r.e �'. VttP�l Risk Management Analyst GENERAL LIABILITY R7S,mMagmmdDMsiwt iiEVIEV;IED S APPRO MBY.' Fnaw,6.He �'. VttPr�uFP ® Risk Management Analyst POLICY NUMBER: 680-7R87314A-21-42 COMMERCIAL GENERAL LIABILITY ISSUE DATE:09/22/2021 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. SCHEDULED ADDITIONAL INSURED (Includes Products -Completed Operations If Required By Contract) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE OF ADDITIONAL INSUREDS AND COVERED OPERATIONS NAME OF PERSON OR ORGANIZATION: CITY OF SANTA ANA, RISK MANAGEMENT DIVISION 20 CIVIC CENTER PLAZA, SANTA ANA CA 92702 PROJECT/LOCATION OF COVERED OPERATIONS: DEMOGRAPHY CONSULTING FOR REDISTRICTING/SACRAMENTO, CA PROVISIONS The following is added to SECTION II — WHO IS AN INSURED: Any person or organization shown in the Schedule Of Additional Insureds And Covered Operations that you agree in a written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only: a. With respect to liability for "bodily injury" or "property damage" that occurs, or for "personal injury" caused by an offense that is committed, subsequent to the signing of that contract or agreement and while that part of the contract or agreement is in effect; and b. if, and only to the extent that, such injury or damage is caused by acts or omissions of you or your subcontractor in the performance of 'your work" on or for the project, or at the location, shown in the Schedule Of Additional Insureds And Covered Operations, to which the written contract or agreement applies. Such person or organization does not qualify as an additional insured with respect to the independent acts or omissions of such person or organization. The insurance provided to such additional insured is subject to the following provisions: a. if the Limits of Insurance of this Coverage Part shown in the Declarations exceed the minimum limits required by the written contract or agreement, the insurance provided to the additional insured will be limited to such minimum required limits. For the purposes of determining whether this limitation applies, the minimum limits required by the written contract or agreement will be considered to include the minimum limits of any Umbrella or Excess liability coverage required for the additional insured by that written contract or agreement. This provision will not increase the limits of insurance described in Section III — Limits Of Insurance. b. The insurance provided to such additional insured does not apply to: (1) Any "bodily injury", "property damage" or "personal injury" arising out of the providing, or failure to provide, any professional architectural, engineering or surveying services, including: CG D2 47 04 19 02018 The Travelers Indemnity Company. All rights reserved. Risk ManagtmedDi%isimt REVIEWED S APPROVEDBY: ® Risk Management Analyst COMMERCIAL GENERAL LIABILITY (a) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders or change orders, or the preparing, approving, or failing to prepare or approve, drawings and specifications; and (b) Supervisory, inspection, architectural or engineering activities. (2) Any "bodily injury" or "property damage" caused by "your work" and included in the "products -completed operations hazard" unless the written contract or agreement specifically requires you to provide such coverage for that additional insured during the policy period. c. The additional insured must comply with the following duties: (1) Give us written notice as soon as practicable of an 'occurrence" or an offense which may result in a claim. To the extent possible, such notice should include: (a) How, when and where the 'occurrence" or offense took place; (b) The names and addresses of any injured persons and witnesses; and (c) The nature and location of any injury or damage arising out of the 'occurrence" or offense. (2) If a claim is made or "suit' is brought against the additional insured: (a) Immediately record the specifics of the claim or "suit' and the date received; and I Notify us as soon as practicable and see to it that we receive written notice of the claim or "suit' as soon as practicable. (3) Immediately send us copies of all legal papers received in connection with the claim or "suit', cooperate with us in the investigation or settlement of the claim or defense against the "suit', and otherwise comply with all policy conditions. (4) Tender the defense and indemnity of any claim or "suit' to any provider of other insurance which would cover such additional insured for a loss we cover. However, this condition does not affect whether the insurance provided to such additional insured is primary to other insurance available to such additional insured which covers that person or organization as a named insured as described in Paragraph 4., Other Insurance, of Section IV — Commercial General Liability Conditions. Page 2 of 2 02018 The Travelers Indemnity Company. All rights reserved. Rink Management Di%isimt °� RE\nE D&APPROVEDBY. Fnaw,6.He �'. VttPr�uFP ® Risk Management Analyst Francine R. Modally signed by Francine R. Villareal rtn_..-_, nAruAll III In Ir.l. A&C)II CERTIFICATE OF LIABILITY INSURANCE VINdlCdi F RF`MMIDDIYYYY) 1 `� 01111/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Shelley Self NAME: McClatchy Insurance Agency PHONE (g16)488-4702 FAX (916)488-2336 A/C No Ex AIC, No License #0724020 E-MAIL ADDRESS: ShelleyQMcClatchyins.com 2410 Fair Oaks Blvd, Suite 140 INSURER(S) AFFORDING COVERAGE NAIC k Sacramento CA 95825 INSURER A: Travelers Casualty&Surety of Illinois 19046 INSURED INSURER B: Travelers Indemnity Co. of Illinois 25674 Redistricting Partners LLC INSURER C: AP Advantage- Chamber Ins Agcy Svcs LLC 925 University Ave INSURER O : INSURER E : Sacramento CA 95825-6709 INSURER F: COVERAGES CERTIFICATE NUMBER: CL2211117549 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVO POLICY NUMBER POUCYEFF MMIDDIYYYY POLICY EXP MMIDDAYYY LIMITS X COMMERCIAL GENERAL LIABILITY EACHOCCURRENCE $ 2,000,000 CLAIMS -MADE � OCCUR ET R N PREMISES Eaoccunence $ 300,000 MED EXP(My one person) $ 5,000 PERSONAL BADV INJURY $ 2,000,000 A Y 6807R87314A 01/31/2022 01/31/2023 GENLAGGREGATE LIMITAPPLIES PER: GENERALAGGREGATE $ 4,000,000 X POLICY ECT LOC PRODUCTS - COMPIOPAGG $ 4,000,000 Non -Owned s 2,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 BODILY INJURY (Per person) $ ANY AUTO A OWNED SCHEDULED Y 6807R87314A 01/31/2022 01/31/2023 BODILY INJURY (Per aculdeot) s AUTOS ONLY AUTOS X HIRED NON -OWNED !� PROPERTYDAMAGE Per accident $ AUTOS ONLY AUTOS ONLY $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAR CLAIMS -MADE DED I I RETENTION $ IS WORKERS COMPENSATION PER OTH- X AND EMPLOYERS LIABILITY YIN STATUTE ER E.L. EACH ACCIDENT $ 1.000,000 B ANY � NIA Y UB6P363599 01131/2022 01/31/2023 OFFICIEWMEMBERE EXCLUDED? (Mandatory in NH) EXCLUDEOP IMan, dtaryin NH) E.L. DISEASE -EA EMPLOYEE $ 1,000,000 Ryes, describe antler DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 Agregate $2,000,000 Professional Liability C RTP0018372 02/21/2020 02/2112022 Each Occurrence $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) Cityof Santa Ana, its employees, agents and representatives are included as additional insured per policy forms attached. 30 days notice of cancellation with 10 days notice for nonpayment of premium applies in accordance with the policy provisions. City of Santa Ana Risk Management Division 20 Civic Center Plaza Santa Ana SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE CA 92702 I / " ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD RIA MnmgementDlMslan o cRREMEWED&ppAPPROVED BY F ?I o" rdfi.(M.0 Imo, V..ILH..L1 Risk Management Analyst I`F COMMERCIAL GENERAL LIABILITY POLICY NUMBER: 680-7R87314A-22-42 ISSUE DATE: 12/02/2021 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. SCHEDULED ADDITIONAL INSURED (Includes Products -Completed Operations If Required By Contract) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE OF ADDITIONAL INSUREDS AND COVERED OPERATIONS NAME OF PERSON OR ORGANIZATION: CITY OF SANTA ANA, RISK MANAGEMENT DIVISION 20 CIVIC CENTER PLAZA, SANTA ANA CA 92702 PROJECT/LOCATION OF COVERED OPERATIONS: DEMOGRAPHY CONSULTING FOR REDISTRICTING/SACRAMENTO, CA PROVISIONS The following is added to SECTION II — WHO IS AN INSURED: Any person or organization shown in the Schedule Of Additional Insureds And Covered Operations that you agree in a written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only: a. With respect to liability for "bodily injury" or "property damage" that occurs, or for "personal injury" caused by an offense that is committed, subsequent to the signing of that contract or agreement and while that part of the contract or agreement is in effect; and b. If, and only to the extent that, such injury or damage is caused by acts or omissions of you or your subcontractor in the performance of "your work" on or for the project, or at the location, shown in the Schedule Of Additional Insureds And Covered Operations, to which the written contract or agreement applies. Such person or organization does not qualify as an additional insured with respect to the independent acts or omissions of such person or organization. The insurance provided to such additional insured is subject to the following provisions: a. If the Limits of Insurance of this Coverage Part shown in the Declarations exceed the minimum limits required by the written contract or agreement, the insurance provided to the additional insured will be limited to such minimum required limits. For the purposes of determining whether this limitation applies, the minimum limits required by the written contract or agreement will be considered to include the minimum limits of any Umbrella or Excess liability coverage required for the additional insured by that written contract or agreement. This provision will not increase the limits of insurance described in Section III — Limits Of Insurance. b. The insurance provided to such additional insured does not apply to: (1) Any "bodily injury", "property damage" or "personal injury" arising out of the providing, or failure to provide, any professional architectural, engineering or surveying services, including: „ c IOek Msnegem dDtnsion y=% '$ [REVIEWED &pApfflavvm BYE: b'I _ " rMNYNI.[ ram. VIAWAt CG D2 47 04 19 © 2018 The Travelers Indemnity Company. All rights reserved. Risk Management Analyst COMMERCIAL GENERAL LIABILITY (a) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders or change orders, or the preparing, approving, or failing to prepare or approve, drawings and specifications; and (b) Supervisory, inspection, architectural or engineering activities. (2) Any "bodily injury" or "property damage" caused by "your work" and included in the "products -completed operations hazard" unless the written contract or agreement specifically requires you to provide such coverage for that additional insured during the policy period. c. The additional insured must comply with the following duties: (1) Give us written notice as soon as practicable of an "occurrence" or an offense which may result in a claim. To the extent possible, such notice should include: (a) How, when and where the "occurrence" or offense took place; (b) The names and addresses of any injured persons and witnesses; and (c) The nature and location of any injury or damage arising out of the "occurrence" or offense. (2) If a claim is made or "suit" is brought against the additional insured: (a) Immediately record the specifics of the claim or "suit" and the date received; and (b) Notify us as soon as practicable and see to it that we receive written notice of the claim or "suit' as soon as practicable. (3) Immediately send us copies of all legal papers received in connection with the claim or "suit", cooperate with us in the investigation or settlement of the claim or defense against the "suit", and otherwise comply with all policy conditions. (4) Tender the defense and indemnity of any claim or "suit" to any provider of other insurance which would cover such additional insured for a loss we cover. However, this condition does not affect whether the insurance provided to such additional insured is primary to other insurance available to such additional insured which covers that person or organization as a named insured as described in Paragraph 4., Other Insurance, of Section IV — Commercial General Liability Conditions. Page 2 of 2 ® 2018 The Travelers Indemnity Company. All rights reserved. RiekMmwgemes¢oinsbn RenE:weo 6 APPROVM Sv 9.1 ate. feu 2 U tL.,«t - Risk Management Analyst t,� TRAVELERS Jw WORKERS COMPENSATION AND ONE TOWER SQUARE HARTFORD CT 06183 EMPLOYERS LIABILITY POLICY ENDORSEMENT WC 0403 06 (01) — 024 POLICY NUMBER: UE-6P363599-22-42-G WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule. THE ADDITIONAL PREMIUM FOR THIS ENDORSEMENT SHALL BE 5.00% OF THE CALIFORNIA WORKERS' COMPENSATION PREMIUM OTHERWISE DUE ON SUCH REMUNERATION. SCHEDULE PERSON OR ORGANIZATION JOB DESCRIPTION CITY OF SANTA ANA, RISK MANAGEMENT DIVISION, 20 CIVIC CENTER DEMOGRAPHY PLAZA, SANTA ANA, CA 92702 CONSULTING FOR REDISTRICTING DATE OF ISSUE: 12-17-21 ST ASSIGN: Pagi RW1MmegatattDiM1on Rizm r o&APPROVPD BY. ® Risk Management Analyst Araiza, Fatima From: CTrax <certificate-request@ctraxjdidata.com> Sent: Friday, September 09, 2022 11:15 AM To: Subject: Internal Notice of Compliance NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor Redistricting Partners LLC Name: Project N-2021-178 Number: Project Agreement With Redistricting Partners LLC To Provide Demographic Name: Analysis And Census Mapping Services The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: TYPE OF INSURANCE POLICY NUMBER AUTOMOBILE LIABILITY 6807R87314A i GENERAL LIABILITY 6807R87314A PROFESSIONAL LIABU ITY RTP0023897 WORKERS COMPENSATION AND EMPLOYERS' U136P363599 LIABILITY Thank you, City of Santa Ana Risk Management Division EXPIRATION COI DATE FILE NAME DATE , Redistricting 01/31/2023 O1/11/2022 Partners LLC COI Exp 1-31-23 RM002032022.pdf - — r 01/31/2023 04/252022 City of Santa Ana COI.pdf 02/21/2024 0425/2022 City of Santa Ana -_ -- -- --1 COI Updated.pdf Redistricting 01/312023 01/112022 Partners LLC COI Exp 1-31-23 RMD02032022.pdf 1