HomeMy WebLinkAboutORANGE, CITY OF (3)Return FULLY EXECUTED
INSURANCE NOT ON FILE copy to COTC, M-30 A-2021-188
WORK MAY NOT PROCEED
CLERK OF COUNCIL
DATE: OCT 0 4 2021
COOPERATIVE AGREEMENT
AMONG THE CITIES OF ORANGE, ANAHEIM, PLACENTIA, SANTA ANA,
TUSTIN AND YORBA LINDA FOR THE
TUSTIN AVENUE/ROSE DRIVE CORRIDOR TRAFFIC SIGNAL
SYNCHRONIZATION PROJECT
0 P W N (k Say 90AVIlaft XOT T.
THIS COOPERATIVE AGREEMENT ("Agreement") is made and entered into this
day of , 2021 ('Effective Date"), by and among the CITY OF
ORANGE, a municipal corporation ("ORANGE"), the CITY OF ANAHEIM, a municipal
corporation ("ANAHEIM"), the CITY OF PLACENTIA, a municipal corporation
('PLACENTIA"), the CITY OF SANTA ANA, a municipal corporation ("SANTA
ANA"), the CITY OF TUSTIN, a municipal corporation ("TUSTIN"), and the CITY OF
YORBA LINDA, a municipal corporation ("YORBA LINDA"). ORANGE, ANAHEIM,
PLACENTIA, SANTA ANA, TUSTIN AND YORBA LINDA are collectively referred
to herein as "CITIES".
RECITALS
A. ORANGE applied for a grant from the Orange County Transportation
Authority ("OCTA") as part of the Renewed Measure M (M2) Regional Traffic Signal
Synchronization Program ("RTSSP") (Project P), aimed to coordinate traffic signals across
multiple jurisdictions to enhance countywide traffic flow and reduce congestion (the
"APPLICATION").
B. The Tustin Avenue/Rose Drive Traffic Signal Synchronization Project (the
"PROJECT") was selected by OCTA as one of the RTSSP projects to be funded in Fiscal
Year 2020-2021, based on an application submitted by ORANGE on behalf of CITIES.
C. OCTA and ORANGE entered into a Master Funding Agreement (Agreement
No. C-1-2777) defining the terms and conditions for approved Measure M2 projects.
D. CITIES desire to initiate and implement the PROJECT, with ORANGE as the
lead agency.
E. CITIES desire to enter into this Agreement to demonstrate their commitment to
improving traffic signal synchronization opportunities for Orange County and to develop and
implement the PROJECT.
F. CITIES desire to set the specific terms, conditions and funding responsibilities
between the CITIES for the implementation of the PROJECT.
NOW, THEREFORE, it is mutually understood and agreed by the CITIES as
follows:
A\w(-'1�2 -t; �
COOPERATIVE AGREEMENT
AMONG THE CITIES OF ORANGE, ANAHEIM, PLACENTIA, SANTA ANA,
TUSTIN AND YORBA LINDA FOR THE
TUSTIN AVENUE/ROSE DRIVE CORRIDOR TRAFFIC SIGNAL
SYNCHRONIZATION PROJECT
THIS COOPERA IVE AGREEMENT ("Agreement") is made and entered into this
� + day of�� 2021 ("Effective Date"), by and among the CITY OF
ORANGE, a municipal corporation ("ORANGE"), the CITY OF ANAHEIM, a municipal
corporation ("ANAHEIM"), the CITY OF PLACENTIA, a municipal corporation
("PLACENTIA"), the CITY OF SANTA ANA, a municipal corporation ("SANTA
ANA"), the CITY OF TUSTIN, a municipal corporation ("TUSTIN"), and the CITY OF
YORBA LINDA, a municipal corporation ("YORBA LINDA"). ORANGE, ANAHEIM,
PLACENTIA, SANTA ANA, TUSTIN AND YORBA LINDA are collectively referred
to herein as "CITIES".
RECITALS
A. ORANGE applied for a grant from the Orange County Transportation
Authority ("OCTA") as part of the Renewed Measure M (M2) Regional Traffic Signal
Synchronization Program ("RTSSP") (Project P), aimed to coordinate traffic signals across
multiple jurisdictions to enhance countywide traffic flow and reduce congestion (the
"APPLICATION").
B. The Tustin Avenue/Rose Drive Traffic Signal Synchronization Project (the
"PROJECT") was selected by OCTA as one of the RTSSP projects to be funded in Fiscal
Year 2020-2021, based on an application submitted by ORANGE on behalf of CITIES.
C. OCTA and ORANGE entered into a Master Funding Agreement (Agreement
No. C-1-2777) defining the terms and conditions for approved Measure M2 projects.
D. CITIES desire to initiate and implement the PROJECT, with ORANGE as the
lead agency.
E. CITIES desire to enter into this Agreement to demonstrate their commitment to
improving traffic signal synchronization opportunities for Orange County and to develop and
implement the PROJECT.
F. CITIES desire to set the specific terms, conditions and funding responsibilities
between the CITIES for the implementation of the PROJECT.
NOW, THEREFORE, it is mutually understood and agreed by the CITIES as
follows:
This Agreement shall continence on the Effective Date and continue in full force and
effect until December 31, 2026. This Agreement may be extended for up to two additional
one-year periods upon the mutual written consent of the CITIES' project liaisons.
2. SCOPE OF PROJECT
A. The PROJECT includes improvement at fifty-four (54) traffic signals along Tustin
Avenue (known as Tustin Street in portions of the PROJECT area) and Rose Drive as described
in and at an estimated cost as set forth in the PROJECT Application ("APPLICATION") attached
as Exhibit "A" and incorporated herein by this reference.
B. The PROJECT includes elements identified in the APPLICATION, including
certain hardware and software upgrades to traffic controllers, traffic telecommunications, master
controllers and associated systems (collectively referred to as "Traffic Control Elements"), and
these Traffic Control Elements will be constructed and/or installed and implemented as part of the
PROJECT as identified in the APPLICATION, attached as Exhibit "A."
3. SHARED RESPONSIBILITIES
A. CITIES agree to coordinate the inclusion of other Traffic Control Elements and in -
kind services to be integrated during the construction of the PROJECT that are not included in the
project application and that the applicable city will have the responsibility for verifying and
coordinating during the course of the PROJECT. All costs associated with the inclusion of other
Traffic Control Elements, if any, are the sole responsibility of the city owning each and any of
those other elements during the PROJECT.
B. CITIES agree to implement the PROJECT based on Exhibit "A," including a
combined cash and in -kind match of approximately Six Hundred Ninety Thousand Five Hundred
Ninety Dollars ($690,590.00), which equals twenty percent (20%) of the PROJECT cost split with
the following cost contribution of cash and in kind services:
AGENCY
CASH
PI• O&M*
IN -KIND
PI
TOTAL MATCH
City of Anaheim
$118,412.50 $0.00
O&M
$0.00 $3,360,00
PI O&M
$118,412.50 $3,360.00
CiTyofOrange
$118 412.50
$224,520.00 $12,000.00
$3,360.00
$0.00 $0.00
$121,772.50
$224,520.00 $12,000.00
City of Placentia
$236,520.00
$82,917.50 $3,360.00
$0.00
Woo $0.00
$236,520.00
$82,917.50
City of Santa Ana
$86,277.50
$73,545.00 $2,360.00
$0.00
$12,400.00 $1,000.00
$3,360.00
$86277.50
$85,945.00
City of Tustin
$75905.00
$30 225.00 $1,440.00
$13,400.00
$0.00
$3,360.00
$84,305.00
$31,665.00
$0.00
$0.00
$30 225.00 1 $1 440.00
City ofYorba Linda
$105,220.00 $2,400.00
$17,430.00 $0.00
$31,665.00
$122650.00 $2400.00
TOTAL MATCH
$107,620.00
$634,840,00 $21,560.00
$17,430.00
$29,830.00 $4,360.00
$125,050.00
$664,670.00 $25,920.00
* PYimma r TmnlAman4o4:....
$656,400.00
Dt.---
$34,190.00
$690,590.00
** Operations and Maintenance Phase
CITIES agree the final amount and corresponding match may vary and will be based on
the 20% of actual cost of implementing all timing, improvements, and maintenance, as identified
in the project application. OCTA will fund the remaining 80% of the project cost estimated at
Two Million Seven Hundred Sixty -Two Thousand Three Hundred Sixty Dollars ($2,762,360.00).
C. Upon issuance of a Notice to Proceed to the consultant that is selected by ORANGE
through a Request for Proposal, ORANGE may issue invoices to CITIES for rip to eighty percent
(80%) of the cash match amount identified in Section 3.E, above, and Exhibit "A." The remaining
cash match amount will be invoiced after the completion of the Primary Implementation Phase of
the PROJECT.
D. CITIES agree that unused PROJECT funds from one city may be used by another
city (with matching fund responsibility) upon mutual written agreement of CITIES.
E. In the event the cost of the PROJECT exceeds the estimates as submitted in the
APPLICATION, ORANGE shall meet with the affected city to determine revisions to the
PROJECT. Any revisions necessitating an increase to the budget(s) or revised funding proposal(s)
are subject to advanced written approval by the affected city. Any cost overruns shall be the
financial responsibility of the jurisdiction where the work improvement occurs or as the case may
be, causes the required improvement.
F. CITIES agree to:
(1) Designate a technical lead person to act as the liaison for the PROJECT.
The liaison and any other required personnel shall attend and participate in all PROJECT -related
meetings and participate on the OCTA Traffic Forum.
(2) Participate, cooperate and coordinate with contractors, consultants, vendors
and staff in good faith using reasonable efforts to resolve any unforeseen issues and disputes
arising out of the PROJECT to the extent practicable with respect to the performance of the
PROJECT.
(3) Participate and support the PROJECT implementation within the timeframe
outlined in the APPLICATION and consistent with OCTA's Comprehensive Transportation
Funding Programs ("CTFP") Guidelines.
(4) Provide ORANGE all current intersection, local field master, and/or central
control system timing plans and related data upon request.
(5) Identify and verify the upgrades to Traffic Control Elements to be
constructed and installed as part of the PROJECT and as identified in the project application for
each city.
(6) Coordinate the inclusion of other Traffic Control Elements and in -kind
services, where necessary, that CITIES require for the implementation of the PROJECT but are
not included in the project application. Each city shall be responsible for the inclusion of such
elements within reason.
(7) Maintain PROJECT -related signals and telecommunications equipment
with high priority during the PROJECT and be responsible for repair of the signal control systems
in CITIES' own jurisdiction.
(8) Provide on -site support for signal control systems, timing plans, detection
systems and related equipment during construction, installation and integration, and be available
to change or make adjustments to timing plans at a central or field location when necessitated by
the PROJECT.
(9) Waive all fees associated with any local agency permits that may be
required of the consultant, sub -consultants, contractors and/or service or equipment providers in
the performance of the PROJECT.
(10) Document in -kind match or dollar match funding as identified in the project
application and provide verification of such expenditures as part of any required review or audit
process, which may include payroll records, contracts and purchase orders.
(11) Maintain and operate the traffic signals and improvements for a period of
two (2) years following the completion of the Primary Implementation Phase of the PROJECT.
(12) Maintain a complete set of records in accordance with generally accepted
accounting principles. Upon reasonable notice, CITIES shall permit the authorized representatives
of ORANGE to inspect and audit all work, materials, payroll, books, accounts, and other data and
records of CITIES for a period of four (4) years after final payment, or until any on -going audit is
completed, whichever is later. For purposes of audit, the date of completion of this Agreement
shall be the date of ORANGE's payment of CITIES' final billing (so noted on the invoice), if
applicable, under this Agreement. ORANGE shall have the right to reproduce any such books,
records, and accounts. The above provision with respect to audits shall extend to and/or be
included in contracts with CITIES' contractor(s).
4. RESPONSIBILITIES OF ANAHEIM PLACENTIA SANTA ANA TUSTIN AND
YORBA LINDA
A. ANAHEIM, PLACENTIA, SANTA ANA, TUSTIN and YORBA LINDA agree to
the following responsibilities for implementation and funding of the PROJECT:
(1) To designate ORANGE as the Administering Agency for the PROJECT,
authorizing ORANGE to manage, procure and implement all aspects of the PROJECT.
(2) To authorize ORANGE to enter into a Cooperative Agreement on CITIES'
behalf with the State of California Department of Transportation (Caltrans) to coordinate the
implementation of Intelligent Transportation System (ITS) equipment and coordinated signal
synchronization at intersections between city streets and State Highway System Off-Ranips
(Caltrans Improvements). Such Cooperative Agreement for General Traffic Signal
Synchronization is required by Caltrans. (This Section is not applicable to PLACENTIA.)
(3) To reimburse ORANGE for the costs of improvements and coordination
attributable to Caltrans Improvements in each city's jurisdiction. Payment shall be within thirty
(30) days of receipt of invoice from ORANGE. (This Section is not applicable to PLACENTIA,)
(4) To authorize OCTA to distribute its grant allocation of approximately Two
Million Seven Hundred Sixty -Two Thousand Three Hundred Sixty Dollars ($2,762,360.00) to
ORANGE in order to pool the CITIES' grant funds to effect completion of a more thorough
PROJECT than could be accomplished by each city individually.
(5) To contribute CITIES' match share of cash and in -kind services as set forth
in Section 3.13, above. Payment shall be within thirty (30) days of receipt of invoice from
ORANGE.
(6) To provide detailed documentation supporting any in -kind match set forth
in Section 3.13, above, to the reasonable satisfaction of ORANGE.
(7) To help develop the PROJECT scope, attend team meetings, and review all
consultant and administrative reports pertaining to the scope of work in their individual
jurisdictions.
(8) To provide required updates as requested by OCTA as part of the
semi-annual review process until the completion of the three-year grant period. Documents to be
provided include but are not limited to payroll records, contracts, and purchase orders related to
the PROJECT.
B. ANAHEIM may request to implement, within its own jurisdiction, Tasks 3 and/or
7 as listed in the Primary Implementation Phase, in coordination with and the written approval of
ORANGE as follows:
(1) Prior to ORANGE granting approval ofANAHEIM's request, ANAHEIM
shall initiate discussions with and obtain concurrence from OCTA.
(2) ANAHEIM shall assume responsibility for the coordination, design,
construction and integration of all field and Traffic Management Center elements in the assigned
Tasks and according to the timeline as set forth in the APPLICATION.
(3) ANAHEIM shall ensure its PROJECT Tasks are performed in accordance
with OCTA's Comprehensive Transportation Funding Program Guidelines.
(4) Any change in scope from Exhibit "A" or change in budget as outlined in
3.13 as it pertains to any Tasks undertaken by ANAHEIM shall require prior written approval from
ORANGE.
(5) ANAHEIM's responsibilities and the required timeline shall be set forth in
a separate writing, signed by the designated project managers for ANAHEIM and ORANGE.
(6) Failure of ANAHEIM to perform Tasks 3 and/or 7 within the approved
timeline and according to the approved scope may result in a loss of funding or costs deemed
ineligible for reimbursement. Costs incurred by ANAHEIM that are deemed ineligible shall be
the sole responsibility of ANAHEIM.
(7) ANAHEIM shall fund the approved Tasks as the costs are incurred.
ANAHEIM shall receive reimbursement for said Tasks after OCTA approves such expenses.
5. RESPONSIBILITIES OF ORANGE
ORANGE agrees to the following responsibilities for implementation and funding of the
PROJECT;
A. To manage the PROJECT for CITIES. ORANGE shall act as the Administering
Agency for the work for all CITIES. Within ten (10) days after this Agreement has been executed,
ORANGE will provide an executed copy of this Agreement to OCTA, pursuant to the terms and
conditions set forth herein.
B. To contribute its match share of cash as set forth in Section 3.13, above.
C. To enter into any required Cooperative Agreement with Caltrans regarding Caltrans
Improvements in CITIES; to comply with all the terms and conditions of said Cooperative
Agreement; to pay invoices for such Caltrans Improvements as required by Caltrans; and to invoice
CITIES in a timely manner with detailed documentation of said Caltrans Improvements.
D. To work cooperatively with CITIES; to ensure that CITIES have the opportunity to
provide meaningful input into all phases of the PROJECT; to ensure that CITIES' staff has
adequate time to review all draft reports, contracts, the proposed scope of work, and any other
pertinent information; and to convene regular meetings of staff representatives from CITIES to
provide a regular process of input from CITIES to the consultant team.
E. To enter into an agreement with a qualified consultant and contractor to assist in
the completion and monitoring of the PROJECT.
F. To coordinate the work effort of the PROJECT, provide the day to -day management
of the consultant, and manage all consultant administration and contracting. ORANGE shall
review and pay the consultant's invoices accordingly after ensuring that the work has been
satisfactorily performed.
G. To provide ongoing maintenance and operation of optimized signal timing after the
Primary Implementation phase of the PROJECT is completed and to continue such maintenance
until the end of the grant period and provide verification of such activities as required by Measure
M2 program fimding.
6
H. To comply with all of the terms and conditions of its Cooperative Agreement with
OCTA, including the project reporting and auditing requirements contained therein.
I. ORANGE, or its authorized representatives, may upon close-out of PROJECT
under this Agreement, perform an audit and or technical review to ensure that the CTFP Guidelines
policies and procedures were followed. Such an audit shall be performed within one hundred
eighty (180) days after the PROJECT's grant period is complete. If the audit or technical review
determines that any of the activities performed are ineligible for CUP funding, the city that
incurred the ineligible expense must return the amount of funding used to perform the ineligible
activity to ORANGE.
6. MUTUAL INDEMNIFICATION
ORANGE and the participating CITIES (PARTNERS) agree to indemnify, defend and
hold harmless all PROJECT partners, their elected officials, officers, agents and employees from
and against all claims (including attorney's fees and reasonable expenses for litigation and
settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused by
negligent acts, omission or willful misconduct of the PARTNERS, their officers, agents and
employees in connection with or arising out of the performance of this Agreement.
7. INSURANCE
A. CITIES shall each maintain and keep in full force and effect during the term of this
Agreement insurance or a program of self-insurance against claims for injuries to persons or
damages to property which may arise in connection with CITIES' performance of their obligations
hereunder.
B. CITIES shall require their consultants and contractors performing work in
connection with this Agreement to obtain and maintain the following minimum amount of
insurance during the term of this Agreement as described below:
(1) General liability insurance in the amount of $1,000,000 per occurrence and
$2,000,000 in the aggregate. Such insurance shall: (a) cover bodily injury, death and property
damage; (b) name CITIES, and their elected officials, officers, employees, agents, volunteers and
representatives as additional insured(s); and (c) be primary and not contributory with respect to
insurance or self-insurance programs maintained by the city.
(2) Business automobile liability with a combined single limit of $1,000,000.
Said insurance shall cover bodily injury, death and property damage for all owned, non -owned and
hired vehicles and be written on an occurrence basis.
(3) Workers' compensation insurance as required by law with any required
employer's liability insurance with limits not less than $1,000,000 per accident.
(4) Professional liability insurance covering errors and omissions arising out of
the performance of this Agreement with a minimum limit of $1,000,000 per claim. Contractor
shall agree to keep such policy in force and effect for PROJECT duration.
C. The insurance policies maintained by a consultant or contractor shall be primary
insurance and no insurance held or owned by CITIES shall be called upon to cover any loss under
the policy. A consultant or contractor will determine its own needs in procurement of insurance
to cover liabilities other than as stated above.
D. Before a consultant or contractor performs any work or prepares or delivers any
materials, it shall furnish certificates of required insurance and endorsements to CITIES,
evidencing the aforementioned minimum insurance coverages on forms acceptable to ORANGE,
which shall provide that the insurance in force will not be canceled or allowed to lapse without at
least ten (10) days' prior written notice to CITIES.
E. If a consultant or contractor maintains broader coverage and/or higher limits than
the minimums described above, the CITIES shall require and shall be entitled to the broader
coverage and/or higher limits maintained by the consultant or contractor.
8. GENERAL PROVISIONS
A. Complete Agreement. This Agreement, including any attachments incorporated
herein and made applicable by reference, constitutes the complete and exclusive statement of the
terms and conditions of the agreement among CITIES and it supersedes all prior representations,
understandings and communications among the parties.
B. Renresentatives. CITIES each designate their City Manager or his/her designee to
be the representative of CITIES for purposes of this Agreement. The City Manager may issue all
consents, approvals, directives, and agreements called for by this Agreement, except as otherwise
expressly provided in this Agreement.
C. Waiver. The delay or failure of any city at any time to require performance or
compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver
of those rights to require such performance or compliance. No waiver of any provision of this
Agreement shall be effective unless in writing and signed by a duly authorized representative of
the city against whom enforcement of a waiver is sought. The waiver of any right or remedy in
respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect
to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
D. Severability, If any tern, provision, covenant or condition of this Agreement is
held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent
jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term,
provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest
extent permitted by law.
E. Comnliance with All L1ws. CITIES shall comply with all applicable federal, state
and local laws, statutes, ordinances and regulations of any governmental agency having
jurisdiction over the PROJECT.
F. Force Majeure. CITIES shall not be responsible for delays or lack of performance
resulting from acts beyond their reasonable control. Such acts include, but are not limited to, any
incidence of fire, flood, acts of God, commandeering of material, products, plants or facilities
by the federal, state or local government, national fuel shortage, pandemic, and any other
conditions beyond the reasonable control of a city.
G. Assignment. Neither this Agreement, nor any of the CITIES' rights,
obligations, or duties hereunder may be assigned in whole or in part by any city without the
prior written consent of the other CITIES in their sole and absolute discretion. Any attempted
assignment shall be deemed void and of no force and effect. Consent to one assignment shall
not be deemed consent to any subsequent assignment, nor the waiver of any right to consent
to such subsequent assignment.
H. Governing Law, This Agreement shall be governed by and Construed under the
laws of the State of California and applicable local and federal laws, regulations and
guidelines. In the event of any legal action to enforce or interpret this Agreement, the parties
agree that the sole and exclusive venue shall be a court of competent jurisdiction located in
Orange County, California.
I. Attorneys' Eees. If litigation is brought by any city in connection with this
Agreement, the prevailing party(ies) shall be entitled to recover from the opposing party(ies)
all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing
party(ies) in the exercise of its rights and remedies hereunder or the enforcement of any of the
terms, conditions, or provisions hereof.
J. Notices. Any notices, requests, or demands made among the CITIES pursuant
to this Agreement are to be directed as follows:
To ORANGE:
City Clerk
City of Orange
300 E. Chapman Ave.
Orange, CA 92866
To PLACENTIA:
City Clerk
City of Placentia
401 E. Chapman Ave.
Placentia, CA 92870
To ANAHEIM:
City Clerk
City of Anaheim
200 S. Anaheim Blvd.
2nd Floor, Room 217
Anaheim, CA 92805
To SANTA ANA:
Cleric of the Council
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92701
To TUSTIN:
City Cleric
City of Tustin
300 Centennial Way
Tustin, CA 92780
To YORBA LINDA:
City Cleric
City of Yorba Linda
4845 Casa Loma Ave.
Yorba Linda, CA 92886
K. Order of Precedence. In the event of an inconsistency between this Agreement
and the attached Exhibit, the terms set forth in this Agreement shall prevail. If, and to the
extent this Agreement incorporates by reference any provision of any document, such
provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict
among the terms and conditions of this Agreement and those of any such provision or
provisions so incorporated by reference, this Agreement shall govern over the document
referenced.
L. Headings. Paragraphs and subparagraph headings contained in this Agreement
are included solely for convenience and are not intended to modify, explain or to be a full or
accurate description of the content thereof and shall not in any way affect the meaning or
interpretation of this Agreement.
M. Construction. The parties have participated jointly in the negotiation and drafting
of this Agreement. In the event an ambiguity or question of intent or interpretation arises with
respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and
in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or
disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
N. Amendments. Only a writing executed by the parties hereto or their respective
successors and assigns may amend this Agreement.
O. Countemarts of Agreement. This Agreement may be executed and delivered in any
number of counterparts, each of which, when executed and delivered shall be deemed an original
and all of which together shall constitute one agreement.
P. Corporate Authority. The persons executing this Agreement on behalf of the parties
hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties
and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, CITIES have caused this Agreement to be executed by and
through their respective authorized officers, as of the date first above written.
10
OF ORANGE, a
pal corporation
;y. "R .
R�-nrr^ �aiJN�L hh4<i�N
City Manager
PROVED AS TO FORM:
Vl i
Mary E. BiVning
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
:kris Cash
ublic Works Director
CITY OF ANAHEIM, a California
A
City Clerk
APPROVED AS TO FORM:
City
11
OF PLACENTIA, a California
pal corporation
Damien R. Arrula
City Administrator
TTEST:
R." S. H494 , w
obert S. McKinnell
ity Clerk
AS TO FORM:
stian L. Bettenhausen
Attorney
12
CITY OF SANTA ANA, a California
municipal corporation
Kristine Ridge
City Manager
ATTEST:
Daisy Gomez
City Clerk
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
John M. Funk
Assistant City Attorney
FOR APPROVAL:
Saba
tive Director
; Works Agency
OF PLACENTIA, a Califomia
pal corporation
Damien—R. Arrula
City Administrator
TTEST:
:rt S.
Clerk
'ED AS TO FORM:
2.Ac ! �
stian L. Bettenhausen
Attorney
L-
12
CITY OF SANTA ANA, a California
municipal corporation
Kristine Ridge
City Manager
ATTEST:
Daisy Gomez
City Clerk
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
John M. Funk
Assistant City Attorney
FOR APPROVAL:
abil Saba
Kecutive Director
rblic Works Agency
Y OF PLACENTIA, a California
icipal corporation
Damien R. Arrula
City Administrator
TTEST:
bert S. McKinnell
v Clerk
AS TO FORM:
Aian L. Bettenhausen
Attorney
CITY OF SANTA ANA, a California
municipal corporation
By:
Kristine Ridge
City Manager
ATTEST:
airy Gomez
ity Clerk
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
J(Mn M. Funk
Assistant City Attorney
FOR APPROVAL:
G
iil Saba
cutive Director
lic Works Agency
12
OF TUSTIN, a California
pal corporation
ty: !�
Letitia Clark
Mayor
i N. I
Clerk
AS TO
Attorney
CITY OF YORBA LINDA, a California
municipal corporation
By:
Peggy Huang
Mayor
ATTEST:
Marcia Brown
City Clerk
APPROVED AS TO FORM:
Todd O. Litfin
City Attorney
13
OF TUSTIN, a California
pal corporation
Letitia Clark
Mayor
TTEST:
i N. Yasuda
Clerk
AS TO FORM:
CITY OF YORBA LINDA, a California
municipal corporation
By
Pep
ME
ATTEST:
.-W) V' iU4 4zn u
Marcia Brown
City Clerk
APPROVED AS TO FORM:
d E. Kendig Todd O. Litfin
Attorney City Attorney
13
EXHIBIT "A"
PROJECT APPLICATION
SCOPE OF WORK AND ESTIMATED COSTS
FY 2020 Call for Projects
Regional Traffic Signal Synchronization Program
Project P
Supplemental Application
Tustin Avenue/Rose Drive
10/27/2019
Revision 1: 4/7/2021
Project Overview
Length of Corridor (ml):
11.4
Number of signals:
54
Total Project Cost:
$3,452,960.00
M2 funds requested:
$2,762,360.00
Total Match:
$690,590.00
Cash Match:
$656,400.00
In -kind Match:
$34,190.00
Participating agencies:
Anaheim, Orange (City), Placentia,
Santa Ana, Tustin, Yorba Linda
Applicant Agency: City of Orange
Contact Name: Larry Tay
Contact Number: 714-744-5534
Contact Email: ItayQcityoforange org
TUSTIN AVENUEIROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
Project P Regional Traffic Signal Synchronization Program Application Checklist
Project P Application Checklist
Page
RTSSP Online Application — submitted through OCFundTracker
1. Vehicle Miles Traveled
2. Benefic Cost Ratio
3. Project Characteristics
4. Transportation Significance
5. Maintenance of Effort
Online
6. Project Scale
7. Number of Jurisdictions
8. Current Project Readiness
9. Funding Over -Match
10. Cabinet hotos a ui ment specifications, as -built drawings, cabinet drawings, etc, if OCTA-Led
Flashdrive
Section 1: Key Technical Information
a. Project Corridor Limits
b. Designation of the corridor to synchronize: Signal Synchronization Network corridor or Master
1
Plan of Arterial Highways corridor
1
C. Project start date and end date, including any commitment to operate signal synchronization
1
beyond the three year grant period
d. Signalized intersections that are part of the project
e. Traffic Forum members
1
Section 2: Lead agency
1
Section 3: Resolutions of support2 from the ro'ect's Traffic Forum members
3
Section 4: Preliminary plans for the proposed project by task (detail below)
The plans shall Include details about both phases of the project: Primary Implementation (PI) and the Ongoing
Maintenance and Operations (0 & M). The plan should be organized using the following setup.
Primary Implementation shall include details about the following:
Task 1: Project Administration (required)
Task 2: Data Collection (required)
Pg 4 5
Task 3: Field Review and Plans Specifications and Estimates (required)
Task 4: Corridor"Before" Study (required)
Task 5: Signal Timing Optimization and Implementation (required)
Task 6: Corridor "After" Study (required)
Task 7: Sychronizatlon System Construction (required)
Task 8: Project Report (required)
Task 9: On -going Operations and Maintenance (required)
Ongoing Maintenance and Operations (O&M) will begin after the Primary Implementation of the project is
completed. It shall Include details about the following:
Pg. 6
a. Monitoring and improving optimized signal timing (required)
b. Communications and detection support (optional)
C. O&M Final Memorandum (required)
Section S: Fundin Needs/Costs for Pro osed Pro ect by Task
a. Table I: Summary of Improvements
Pg. 6
b. Table II: Detailed Im rovement Breakdown
Pg 7
Section 6: Project schedule for the 3 year grant eriod b task
P 8 1
Section 7: Matching funds
Pg 9
9
Section 8: Environmental clearances and other permits
Pg. 9
Section 9: Calculations used to develop selection criteria inputs
Pg 11
Section 10: An additional information deemed relevant by the applicant
Pg. 11-12 1
A pendices
P . 13 2
Pg. 14
Revl
Page:
5-6
7-8
9
.0-15
16
.7-18
19
9-20
1-23
Rev 1: 4/7/2021
Page i of 23
TUSTIN AVENUE/ROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
SECTION 1: KEY TECHNICAL INFORMATION
a. The proposed project will synchronize Tustin Avenue/Rose Drive corridor from First Street in Santa Ana to
Wabash Avenue in Yorba Linda. The project includes fifty-four (54) signals over eleven and four tenths (11.4)
miles. Figure 1 shows a map of the project area.
26
25
24
23
22
21
20
19
18
17
16
15
14
13
12
11
10
9
8
7
6
1 34 5 N
54
53
52
51
50
49
48
47
46
45
44
43
42
41
40
39
38
37
36
35
34
32
31
30
3329
;,
;28
N
27
Figure 1: Signalized intersection and proposed project limits.
1
Rev 1: 4/7/2021
Page 1 of 23
TUSTIN AVENUE/ROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
b. Designation of the corridor to synchronize:
❑� Master Plan of Arterial Highways Corridor
❑✓ Signal Synchronization Network Corridor
C. Project Start Date: August 1, 2020 Project End Date: JUIy 31, 2023
All agencies commit to operate signal synchronization BEYOND the three year grant period for:
Q✓ Zero Years ❑ One Year El Two Years Three Years F Other
d. Signalized intersections that are part of the project:
No.
Agency
Intersectfoti on Tustin Avenue@
No.
Agency
Intersection On Tustin AVenue@
1
Tustin
First Street
30
Orange
SR-55 S/B On Ramp
2
Santa Ana
Fourth Street
31
Orange
Lincoln Avenue/Nohl Ranch Road
3
Caltrans
Fourth Street SR-55S/B Ramps
32
Caltrans
Nohl Ranch Road @ Santiago Blvd
4
Caltrans
Fourth Street SR-55 N/B Ramps
33
Caltrans
Santiago Blvd @ N/B SR-55 Ramp Vista Park
5
Tustin
Irvine Boulevard @ Yorba Street
No.
Agency
Intersection on Tustin Avenue@
6
Santa Ana
Fruit Street
34
Caltrans
SR-555/BOff Ramp
7
Santa Ana
Wellington Avenue
35
Orange
Santa Ana Canyon Road
8
Santa Ana
entreonSeventeenth/TustinCent
36
Anaheim
Riverdale Avenue
9
Santa Ana
Seventeenth Street
37
Anaheim
SR-91 E/B Ramps
10
Santa Ana
Santa Clara Avenue
38
Anaheim
SR-91 W/B Ramps
11
Oran a
Fairhaven Avenue
39
Anaheim
Pacificenter Drive
12
Caltrans
SR-22E/BRamp -SebaAvenue
40
Anaheim
La Palma Avenue
13
Caltrans
SR-22 W/B Ramp
41
Anaheim
Mira Loma Avenue
14
Orange
La Veta Avenue/Rock Creek
42
Anaheim
Auto Exchange
15
Orange
Palmyra Avenue
No.
Agency
Intersection on Rose Drive @
16
Orange
Chapman Avenue
43
Placentia
Del Cerro (Orangethorpe Grade Sep)
17
Orange
Palm Avenue
44
Placentia
Castner Drive
18
Orange
Walnut Avenue
45
Placentia
Alta Vista Street
19
Oran a
Mayfair Avenue
46
Placentia
Buena Vista Avenue
20
Orange
Collins Avenue
47
Placentia
Palm Drive
21
Oran a
quincyAvenue
48
Placentia
Linda Vista Street/ValparisoWay
22
Orange
Katella Avenue
49
Placentia
Yorba Linda Boulevard
23
Orange
Van Owen Avenue/Toyota Way
50
Yorba Linda
School Ped Signal
24
Orange
Taft Avenue
51
Yorba Linda
Equestrian Signal/Ped Signal
25
Oran a
Taft Avenue/Briardale
52
Yorba Linda
Bastanchury Road
26
Orange
Meats Avenue
53I
Caltrans
Imperial Highway
27
Orange
East Village Way
54 IYorba
Linda
Wabash Avenue
28
Orange
Village Town Center
29 Orange
Heim Avenue
e. Traffic Forum members: Anaheim
Orange
Placentia
Santa Ana
Tustin
Yorba Linda
Revl: 4/7/2021
Page 2 of 23
SECTION 2: LEAD AGENCY
❑ X City of Orange will be the lead agency
County of Orange will be the lead agency
Please note OCTA will not be leading projects for this Call for Projects.
The Tustin Avenue Rose Drive RTSSP corridor is a rejuvenated project originally performed and funded by M2
RTSSP in 2011 and was from the original Call for Projects. The project for FY 20/21 has been expanded to
include the City of Yorba Linda making the total number of participating agencies now 6 plus Caltrans. The
corridor length is close to 12 miles in length and will have 54 intersections retimed including some crossing
arterial segments and interfacing abutting agency intersections to two crossing corridors with the SR-55
Freeway. All signal and ITS equipment need to be updated to the latest ATC standards to promote Automated
Traffic Signal Performance Measures and to embrace Connected Vehicle technologies.
Land uses along the corridor have changed over the course of time. The Mall of Orange is now changed over to
an individually owned small retail store situation with many fast food restaurants, etc. Major brick and mortar
anchor stores have all left this type of development because of on line purchasing applications. Other types of
entertainment and retail development has increased all across the length of the Tustin Avenue area. The
Pacificenter complex in Anaheim has also recently developed and is influencing operations on both Tustin
Avenue and La Palma Avenue. The Orangethorpe Grade Separation project has eliminated a full eight phase
intersection impacted by the BNSF rail crossing. All conflicts and queueing issues have been resolved.
original timing has decayed and needs to be revisited. Therefore, it is imperative that this very
idor be considered for the 2020 Call for Projects from OCTA
2 Rev1:4/7/2021
Page 3 of 23
SECTION 3: RESOLUTIONS OF SUPPORT
Draft resolutions and letters of support from the partnering Traffic Forum members are provided in the
Appendix A to E.
1. City of Yorba Linda Resolution will be approved at the City Council Meeting on November 5, 2019,
2. A letter of support from Caltrans District 12 was sent to the City of Orange on October 19, 2019
3. A letter of intent from the City of Orange was sent to OCTA on October 16, 2019. A Resolution will be
approved by the City Council on November 12, 2019
4. A Letter of support from the City of Placentia was sent to the City of Orange on October 16, 2019. A
Resolution
5. A letter of intent from the City of Tustin was sent to the City of Orange on October 19, 2019,
A Resolution will be approved by the City Council on November 19, 2019
6. A letter of Intent from the City of Santa Ana was sent to the City of Orange on October 16, 2019.
A Resolution will be approved by the City Council on November 19, 2019
7. A letter of intent from the City of Anaheim was sent to the City of Orange on October 23, 2019,
A Resolution will be approved by the City Council in December of 2019
8. A sample Resolution is supplied for the City of Anaheim. A full resolution will be approved by the City Council
in December of 2019
Rev 1: 4/7/2021
Page 4 of 23
TUSTIN AVENUE/ROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
SECTION 4: PRELIMINARY PLANS FOR THE PROJECT
Primary Implementation (PI)
The Primary Implementation phase will last approximately one year and include the following elements:
Task 1: Project Administration
The City of Orange will lead the project using contracted consultant staff to optimize signal
synchronization timing along the Tustin Avenue/Rose Drive corridor. Orange shall perform normal day
today project administration duties. Local agency staff will perform local project administration duties.
Project budget shall include time and funding for agency outreach and coordination. Orange will be
responsible for all fiduciary elements of the project including dissemination of any funds and/or
collection of funds from the partnering agencies. Project Administration services by Orange will
include but not be limited to administration, engineering and design, coordination, presentation and
other related responsibilities to ensure a timely project delivery. The budget shall include time and
funding for outreach and cooperative agreement development and matching funds required by the
partners.
Task 2: Data Collection
The Consultant contracted by the City of Orange will collect data necessary to thoroughly understand
existing traffic conditions in the study area, develop a concept of operations, and be able to develop
optimal time -of -day traffic signal coordination plans for specific zones and traffic generators as
applicable.
Task 3: Field Review and Plans Specifications, and Estimates
The City of Orange's contracted consultant shall be a qualired traffic engineering consultant with the
ability to complete the engineering design of the fiber upgrade and communications for the project.
The Consultant will review the geometric layout, existing traffic signal equipment, and signal
synchronization related infrastructure to identify any deficiencies for each intersection and along the
whole corridor/route. The review shall include an assessment of the existing intersection geometry,
traffic conditions, traffic signal control equipment, and telemetry/interconnect facilities along the
corridor and of each intersection using observation, available as -built plans, consultation with the local
AGENCIES, and Party supplied aerial photos. Based on the initial assessment by the partnering
agencies and with their respective permission, the CONSULTANT shall inspect the interior of each
traffic control cabinet, inspect the telemetry systems and determine their respective condition and
make recommendations for equipment upgrades. The project scope shall encourage innovative
solutions and also account for unforeseen conditions.
Task 4: Corridor "Before" Study
The City of Orange's contracted consultant shall be a qualified traffic engineering consultant with the
ability to conduct 'before" floating car travel runs prior to timing implementation. The Consultant will
conduct a Before' field study report representative of the times and days for which synchronization
plans will be developed. The report shall identify Measures of Effectiveness (MOE) to evaluate the
effects of the synchronization plans. MOE's will likely include traffic flow, travel time, average speed,
number of stops per mile, number of intersections traversed on green vs. stopped by red (Greens per
Red) (note: Average Speed, Stops per Mile, and Greens per Red are the new OCTA MOE, Corridor
Synchronization Performance Index (CSPI)), fuel consumption reduction, pollution reduction, and
other pertinent items. Agencies with Automated Signal Performance Measures should provide any
data or analytics as part of the Before Study.
Task 5: Signal Timing Optimization and Implementation
Synchronization or coordination will be inter jurisdictional in nature. All existing special generators
such as schools or attractive businesses, traffic patterns, flows, and conditions will be taken into
account. Synchronized timing will be developed for the AM Peak, PM Peak, Mid -day Peak and
Weekend Peak. Crossing Arterial projects that have recently been timed will be considered as part of
the project. Timing plans will be developed that assist traffic in getting to its destination without regard
to physical orjurisdictional boundaries.
Task 6: Corridor "After" Study
The City of Orange's contracted consultant shall be a qualified traffic engineering consultant with the
ability to conduct 'after" floating car travel runs after timing implementation. The Consultant will
4 Rev I: 4 12021
Page 5 of 23
TUSTIN AVENUE/ROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
conduct an After' field study representative of the times and days for which synchronization plans will
be developed. The After'study must be conducted in the same manner and contain the same MOE's
as the Before' study in order to evaluate the improvements of the synchronization plans. MOE's
should be compiled for the optimized corridor using the floating car method. Agencies with ATSPM
shall provide any data and analytics to complement both the before and after studies.
Task 7: Synchronization System Construction
The City of Orange will use qualified traffic engineering consultants to design all infrastructure and
equipment upgrades based on Section 5. All installations and upgrades will be per the owning
agencies' standards. Details of equipment upgrades are tabulated in Tables I and IL Since the
agencies have requested Orange to be the lead on this project, Orange will enlist a qualified
contractor on a standard procurement basis to construct the facilities based on State and local
agencies standards, specifications, and special provisions as developed by the consultant.
Task 8: Primary Implementation Project Report
The contracted consultant will develop a before and after study for the project. This report will be
completed after the Primary Implementation is completed and will include the following:
• Introduction/project description: a summary of the project including the purpose, background, and
objectives of the project.
• Data collection: a summary of the data collected as part of the effort including the traffic counts,
phasing, lane configurations, etc.
• Traffic signal systems improvements: a summary of the implemented traffic signal systems
improvements by city.
• Signal timing optimization: a summary of the development and implementation of updated signal
timing including the models, selected cycle lengths, intersection groupings, etc.
• Results: the study will contain directional morning, mid -day, evening, and weekend peak periods
using travel times, average speeds, green lights to red lights, stops per mile, and the derived corridor
synchronization performance index (CSPI) metric. This information shall be collected both before and
after any signal timing changes have been made. Additional details based on the Final Report
Template will also be included.
• Benefits to cost analysis: project benefits resulting from signal synchronization will be evaluated
based on the before and after study results. Savings will be calculated for travel time, fuel
consumptions, vehicle maintenance, Greenhouse Gas (GHG) reduction, and a final benefit cost ratio.
• Future signal corridor improvements: recommendations for system and equipment
enhancements to improve traffic flow and signal synchronization will be provided.
• Conclusion: a summary of the before and after study and its findings.
The City of Orange shall be responsible for submission of this document along with relevant backup
information to OCTA Programs for close out of the PI Phase,
Task 9: On -going Maintenance & Operations
The City of Orange's contracted consultant shall provide "on -call" signal timing support services for a
period of two years or 24 months fallowing the complete closeout and all payments made for the
Primary Implementation phase, to address any future adjustments that may be needed during this
period. Depending on the nature of the adjustment, the Consultant may accomplish the fine-tuning
adjustments remotely from the office through the traffic management systems. During this 24-month
period the Consultant will be prepared to review any project intersection requested within (24) hours of
written notice, including observing and fine-tuning the signal timing. The Consultant will also assist
with resolving communications and detection issues along the corridor.
The Consultant will drive the length of the project arterial during all designated corridor
synchronization timing plan hours of operation on a monthly basis in order to verify that the
synchronization timing is working as designed, and complete any necessary adjustments. Monthly
driving times will consist of a full 12-hour weekday and a 4-hour Saturday. All drives shall be
documented. A copy, limited to jurisdictional boundaries, shall also be sent to each agency.
At the end of the 2-year O&M phase, the Consultant shall prepare a memorandum to summarize the
O&M phase. It should, at the minimum, include when travel runs were conducted, issues and
solutions throughout the phase, and recommendations for future improvements.
Revl: 4/7/2021
Page 6 of 23
TUSTIN AVENUEIROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
SECTION 5: FUNDING NEEDS I COSTS FOR PROPOSED PROJECT BY TASK
Primary Implementation
The Primary Implementation will last nna vpnr nn i !n, h. o the
ame
11).
Project Tasks
Cost /Int
Total Cost
Match
$
Cash
20,600.00
In -Kind
$ 1,000.00
Task 1: Project Administration
$ 2,000.00
$ 108,000.00
Task 2: Data Collection
$
850.00
$
45,900.00
$
9,180.00
$
Task 3: Field Review and Plans
Specifications, and Estimates
$
7,350.00
$
396,900.00
$
72,440.00
$ 6,940.00
Task 4: Corridor "Before" Study
$
600.00
$
32,400.00
$
6,480.00
$
Task 5: Signal Timing Optimization and
Implementation
$
5,150,00
$
278,100.00
$
51,620.00
$ 4,000.00
Task 6: Corridor "After" Stud
$
600.00
$
32,400.00
$
6,480.00
$ -
Task 7: Synchronization System
Construction (See Table ll)
$2,375,660.00
$
457,240.00
$17,890.00
Task 8: Primary Implementation Project
Report
$
1,000.00
$
54,000.00
$
10,800.00
$ -
Task 9: Ongoing Operatlons & Maintenance
(See Task 9 Details) 1
$
2,400.001
$
129,600.00 1
$
21,560.00 1
$ 4,360.00
Total Project Cost:
$ 3,452,950.00
$
656,400.00
$ 34,190.00
Ongoing Operations & Maintenance
Ongoing Operations and Maintenance will last two years and include the following elements. (See Task 9 Details):
Task 9 Details;
Unit Price I
Task
Description of Work
Intersection
# of signals
Cost
Day to day administrative duties during
Pro'ectAdministration
O&M
included
Drive monthly and improve timing
Monitoring and
parameters along 54 signals for 24
Improving optimized
months after signal timing and
Implemented along Tustin Avenue/Rose
$1,680.00
54
$90,720
signal timing
Drive from 1st Street to Wabash Avenue
(@$70/signal/month)
Monitor, maintain, and repair
communication and detection along for
Communications and
54 signals for 24 months after signal
detection support
timing is implemented along Tustin
$720.00
54
$38,880
Avenue/Rose Drive. (@
$30/signal/month)
A memorandum to summarize the 0&M
phase, Including details on when travel
OMM Memorandum
runs were conducted; issues and
solutions throughout the phase; and
included
recommendations for future
improvements.
Proposed Ongoing Operations & Maintenance:
$129,600
Revl: 4/7/2021
Page 7 of 23
TUSTIN AVENUE/ROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
ro)ec ost (Including PI and 04
Total M2 Request:
Total Agency Match:
Total Project Cost:
x1vn sur a 101al ors years):
Total
$5Z 762, 360. 00
$690, 590.00
$3,452,950.00
7
Rev 1: 4/7/2021
Page 8 of 23
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TUSTIN AVENUE/ROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
SECTION 6: PROJECT SCHEDULE BY TASK
Project start date: August 1, 2020
Project end date: July 31, 2023
Primary Implementation
Task
Starting Date
Ending Date
Task 1: Project Administration
August 1, 2020
June 30, 2023
Task 2: Data Collection
August 1, 2020
September 30, 2020
Task 3: Field Review and Plans Specifications, and Estimates
August 1, 2020
October 31, 2020
Task 4: Corridor "Before" Study
November 1, 2020
November 7, 2020
Task 5: Signal Timing Optimization and Implementation
August 1, 2020
May 1, 2021
Task 6: Corridor "After" Study
May 5, 2021
May 12, 2021
Task 7: Synchronization System Construction
December 1,2020
May 31, 2021
Task 8: Primary Implementation Project Report
June 15, 2021
June 15, 2021
Task 9: Ongoing Operations & Maintenance
August 1, 2021
June 30, 2023
Ongoing Monitoring and Maintenance
Task
Starting Date
Ending Date
a. Monitoring and improving optimized signal timing
August 1, 2021
June 30, 2023
b. Communications and detection support
August 1, 2021
June 30, 2023
c. OMM Memo
August 1, 2021
June 30, 2023
Revl:4n12021
Page 16 of 23
TUSTIN AVENUEIROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
SECTION 7: DETAILED LOCAL MATCH COMMITMENT input 4
-Auto•t'lilIII
m t r1 UNimHRY
Agency
CASH
IN -KIND
TOTAL MATCH
PI
OMM
PI
OMM
PI
OMM
City of Anaheim
118,412,50
0.00
0.00
3,360.00
1a8,412:50
8,360.00
118,41Y.50
3,360.00
�: 181r77,2,50 '
City of Orange-
224,526,00
12,000.00
0.00 0.00
¢24521fFP0 12�000.00. '
-
236520.00
'0.00 I
„,'L374,�20.00
82017.50
3,360.00
0.00 0.00
$2917.5¢ 3,60.00
City of acen8a
8827T50
-
0.00 -
' 86'27750,
73,54500
2,360.00
12,400.00
1,000.00
145 ¢541l� 3;7B000
,-�
City of Santa Ana
•3 7.
75 805.0(l
13,400 00
� -i 80 305 00
30,22500
- 1,440.11 00
0:00
0.00
r3,¢F22500 l'Wo00
City of Tustin
A
3166500
0 00
-:
3 31685 6044
105�220.00
2,40000 -
17,430.00
0,00
1221B50.00 290006
City of Yorba Linda
107,620:00
17 430 00-
125 060 UO .
83484000
21,Sfi0.06-
29,83000 -
4,35000
p64670-00 25,92000.
I
Agency I Funding Source I Amount of Cash
TOTAL CASH MATCH:._
B. In -Kind Services
1. spec
..0 Improvements (List items and Cost):
Agency _ Description Expenditure
Total Specific Improvements (1):
It. Stang Commitment:
Agency
Staff Position
Type of Service to Project
No, of Hours
Fully Burdened
Hourly Rate
Total`
City of Santa Ana
Senlor Civil Engineer
g
rclect dmn a on, Quality suranpe
'sgnal Timing
50.0
$86.93
$4,346.50
Assistant Engineer
Design PS&E
58.0
$76.41
$4,4S1.78
Construction Inspector
Construction Inspection
60.0.
$58,21
$3,492 60
Engineering Intern
Design PS&E
61.70
$18.30
$1,12912
Total (or City ol Santa Ana: 7$13,400.00
Project Manager
PS&E, Traffic Signal Timing, Timing.
Impgmtradlon and Ststem integration Review,DA
18
$165.00
0
$2,970.00
70 Rev 1: 4/7/2021
Page 17 of 23
TUSTIN AVENUEIROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
City of Yorba Linda
Senior Engineer
PS&E, Traffic Signal Timing, Timing
Impllmintatbn and Stslem integration R111W. CA
22
$150.00
'
$3,300.00
Tragic Signal System
Supervisor
PS&E, Traffic Signal Timing, Timing
Impllmintallon and Ststem integration Review,GA
33
$135,00
$q,g55.00
ra c tins oymern
Construction Observagoo
54
$125.00
$6,706.00
Total for Chy of Yorba Linda,
. $17,430.0o
City of Anahalm
Engineering Intent
Ddee Corridor and reports
158
$2000 `43;30000:. ,
Total for City of Anahalm.
Total Staffing Commitment (I11: $'A4,%Fg¢.gb '
I amount 8 me required Participation by the Identified agency. The number of hours and hourly rate will be based on each agency's actual fully burdened billing rates,
must collectively equal the same value of the assigned `Total"dollars, Each agency will be responsible for keeping detailed records of hours worked and desorlptlon
of work. An accounting record of personnel, hours at fully burdened rate Is expected to be Included with the final submittal. Records will be subject to aucilting.
ti Revl: 4/7/2021
Page 18 of 23
TUSTIN AVENUE/ROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
SECTION 8: ENVIRONMENTAL CLEARANCE AND OTHER PERMITS
Environmental clearance and other permits (if needed) will be obtained for this project.
SECTION 9: SELECTION CRITERIA CALCULATIONS
Vehicle Miles Traveled (VMT):
Segment
ADTs
Distance
VMT
1
1st to 4th Street
18,033
0.17
3,066
2
4th Street to Fruit Street
25,521
0.32
8,167
3
Fruit Street to Wellington Avenue
24,518
0.17
4,168
4
Wellington Avenue to Centre on Seventeenth
24,518
0.21
5,149
5
Centre on Seventeenth to 17th Street
24,518
0.12
2,942
6
17th Street to Santa Clara Avenue
35,618
0.52
18,521
7
Santa Clara Avenue to Fairhaven Avenue
33,810
0.42
14,200
8
Fairhaven Avenue to SR-22 E/B Ramps at Saba
35,700
0.18
6,426
9
SR-22 E/B Ramps at Seba to SR-22 W/B Rams
35,700
0.13
4,641
10
SR-22 W/B Ramps to La Veta/Rock Creek
35,700
0.13
4,641
11
La Veta Rock Creek to Palmyra Avenue
32100
0.32
10,272
12
Palmyra Avenue to Chapman Avenue
32,100
0.25
8,025
13
Chapman Avenue to Palm Avenue
38,800
0.25
9,700
14
Palm Avenue to Walnut Avenue
38,800
0.25
9,700
15
Walnut Avenue to Mayfair Avenue
33,900
0.28
9,492
16
Mayfair Avenue to Collins Avenue
33,900
0.22
7,458
17
Collins Avenue to Katella Avenue
33,800
0.48
16,224
18
Katella Avenue to Van Owen Avenue/Toyota Way
41,000
0.13
5,330
19
Van Owen Avenue/Toyota Way to Taft Avenue
41,000
0.33
13,530
20
Taft Avenue to Taft Avenue/Briardale
41,000
0.11
4,510
21
Taft Avenue/Briardale to Meats Avenue
43,300
0.38
16,454
22
Meats Avenue to Lincoln Avenue/Nohl Ranch Road
31,400
0.83
26,062
23
Lincoln Avenue/Nohl Ranch Road to Santa Ana Canyon Row
27,400
0.58
15,892
24
Santa Ana Canyon Road to Riverdale Avenue
27,400
0.32
8,768
25
Riverdale Avenue to SR-91 E/B Rams
17,630
0.28
4,936
26
SR-91 E/B Ramps to SR-91 W/B Rams
63,258
0.12
7,591
27
SR-91 W/B Ramps to Pacificenter Drive
62,501
0.15
1 9,375
11 Rev 1: 4/7/2021
Page 19 of 23
TUSTIN AVENUE/ROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
29
Pacificenter Drive to La Palma Avenue
61,791
0.12
7,415
30
La Palma Avenue to Mira Loma Avenue
25,484
0.59
15,036
31
Miraloma Avenue to Auto Exchange
23,000
0.19
4,370
32
Auto Exchan a to Del Cerro
26,399
0.29
7,656
331
Del Cerro to Castner Drive
29,291
0.19
5,565
34
Castner Drive to Alta Vista Street
29,291
0.25
7,323
35
Alta Vista Street to Buena Vista Avenue
27,290
0.28
7,641
36
Buena Vista Avenue to Palm Drive
27,290
0.18
4,912
37
Palm Drive to Linda Vista Street/Val ariso Way
22,484
0.18
4,047
38
Linda Vista Street/Val ariso Way to Yorba Linda Boulevard
22,484
0.27
6,071
39
Yorba Linda Boulevard to School Ped Xing
18,200
0.35
6,370
40
School Ped Xing to Equestrian Signal/Ped Signal
18,200
0.27
4,914
41
Equestrian Signal/Ped Signal to Bastanchury Road
18,200
0.14
2,548
421Bastanchury
Road to Imperial Highway
16,700
0.35
5,845
43
Imperial Highway to Wabash Avenue
22,800
0.16
3,648
Source: 2016 - 2019 All Agency ADT Counts
Total Proiect VMT:
12 Revl: 4/7/2021
Page 20 of 23
TUSTIN AVENUE/ROSE DRIVE
SECTION 10: DETAILED BREAKDAMUF06IgWJkINLf6)PA§"CT013ER 2019
City of Tustin
Number of Signals: 2 3
Project Tasks (Tustin)
Total cost
Match
cash
In-Kind
Task 1: Project Administration
$
6,000.00
$
1,200.00
$
Task 2: Data Collection
$
2,650.00
$
510.00
$
Task 3: Field Review and Plans Specifications, and Estimates
$
22,050.00
$
4,410.00
$
Task 4: Corridor "Before" Stud
$
1,800.00
$
360.00
$
Task 5: Signal Timing Optimization and Implementation
$
15,450.00
$
3,690.00
$
Task 6: Corridor "After"Study
$
1,800.00
$
360.00
$
Task 7: Synchronization System Construction See Table 11
$
98,475.00
$
19,695.00
$
Task 8: Primary Implementation Project Report
$
3,000.00
$
600.00
$
Task 9: Ongoing Operations & Maintenance (See Task 9 Details)
$
7,200.00
$
1,440,00
$
Total Project Cost:
$
158.325.00
$
31.665.00
$
City of Santa Ana
Number of Signals: 6
Project Tasks (Santa Ana)
Total Cost
Match
Cash
In -Kind
Task 1:
Project Administration
$
14,000.00
$
1,800.00
$
1,000.00
Task 2:
Data Collection
$
51950.00
$
1,190.00
$
-
Task 3:
Field Review and Plans Specifications, and Estimates
$
51,450.00
$
6,290.00
$
4,000.00
Task 4:
Corridor "Before" Study
$
4,200.00
$
840.00
$
-
Task 5: Signal Timing Optimization and Implementation
$
36,050.00
$
3,210.00
$
4,000.00
Task 6:
Corridor "After" Study
$
4,200.00
$
840.00
$
-
Task 7:
Synchronization System Construction See Table ll
$
306,875.00
$
57,976.00
$
3,400.00
Task 8:
Primary Implementation Project Report
$
7,000.00
$
1,400,00
$
Task 9: Ongoing Operations & Maintenance (See Task 9 Details)
$
16,800,00
$
2,360.00
$
1,000.00
Total Project Cost:
$
446,525.00
$
75.905.00
,$
13.400.00
City of Anaheim
Number of Signals: 5
Project Tasks (Anaheim)
Total Cost
Match
Cash
In -Kind
Task 1: Project Administration
$
14,000.00
$
2,800.00
$ -
Task 2: Data Collection
$
5,950.00
$
1,190.00
$ -
Task 3: Field Review and Plans Specifications, and Estimates
$
61,460.00
$
10,290.00
$ -
Task 4: Corridor "Before" Study
$
4,200.00
$
840,00
$ -
Task 5: Signal Timing Optimization and Implementation
$
36,050.00
$
7,210.00
$ -
Task 6: Corridor "After" Study
$
4,200.00
$
840.00
$ -
7ask 7: Synchronization System Construction See Table Il
$
469,212.50
$
93,842.50
$ -
Task 8: Prima Im lementation Project Report
$
7,000.00
$
1,400.00
$ -
Task 9: On oin O erations & Maintenance (See Task 9 Details)
$
16,800.00
$
$ 3,360.00
Total Project Cost:
$
608.862.50
$
118.412.50
$ 3.360.00
City of Orange
13 Revl:4n12021
Page 21 of 23
TUSTIN AVENUE/ROSE DRIVE
Number of Signals: 20 RA%P GRANT APPLICATION OCTOBER 2019
Project Tasks (Orange)
Total Cost
Match
Cash
In -Kind
Task 1: Pro ect Administration
$
50,000.00
$
10,000.00
$
Task 2: Data Collection
$
21,260,00
$
4,250.00
$
Task 3: Field Review and Plans Specifications, and Estimates
$
183,750.00
$
36, 750.00
$
Task 4: Corridor'Before" Stud
$
15,0 00.00
$
3,000.00
$
Task 5: Signal Timing Optimization and Implementation
$
128,760.00
$
25,760.00
$
Task 6: Corridor "After" Stud
$
15,000.00
1 $
3,000.00
$
Task 7: Synchronization System Construction (See Table 11)
$
683,850.00
1 $ 136,770.00
$
Task 8: Primary Implementation Pro ect Report
$
25,000.00
$
5,000.00
$
Task 9: Ongoing Operations & Maintenance (See Task 9 Details)
$
60,000.00
$
12,000.00
$
Total Project Cost:
$
1,182,600.00
$ 236,520.00
$
City of Placentia
Number of Signals: 7
Project Tasks (Placentia)
Task 1: Project Administration
$
Total Cost
14,000.00
Match
Cash
$ 2,800.00
In -Kind
$
Task 2: Data Collection
$
5,950.00
$
1,190.00
$
Task 3: Field Review and Plans Specifications, and Estimates
$
51,450.00
$
10,290.00
$
Task 4: Corridor "Before" Stud
$
4,200.00
$
840.00
$
Task 5: Signal Timing Optimization and Implementation
$
36,050.00
$
7,210.00
$
Task 6: Corridor "After" Study
$
4.200.00
$
840.00
$
Task 7: Synchronization System Construction See Table 11
$
291,737.50
$
58,347.50
$
Task 8: Primary Implementation Project Report
Task 9: Ongoing Operations & Maintenance (See Task 9 Details)
$
$
7,000.00
16,800.00
1 $
1 $
1,400.00
3,360.00
$
$
Total Project Cost:
$
431,387.50
1 $
86,277.50
$
City of Yorba Linda
Number of Signals: 4
Project Tasks (Yorba Linda)
Total Cost
Match
Cash
In -Kind
Task 1: Project Administration
$
10,000.00
$
2,000.00
$
Task 2: Data Collection
$
425000
$
850.00
$
Task 3: Field Review and Plans Specifications, and Estimates
Task 4: Corridor "Before" Study
$
$
36,750.00
3,000.00
$
$
4,410,00
600.00
$
$
2,940.00
-
Task 5: Signal Timino Optimization and Implementation
$
25,750.00
$
5,150.00
$
Task 6: Corridor "After"Study
$
3,000.00
$
600.00
$
-
Task 7: Synchronization System Construction See Table 11
Task 8: Primary Im lementation Project Report
$
$
525,500.00
5,000.00
$
90,610.00
$
14,490.00
Task 9: On oing Operations & Maintenance (See Task 9 Details)
$
12.000.00
Total Pro ect Cost:
$
625,250.00
$
107,620.00
$
17,430.00
-. 1.088 .+n.o a. Iuponai niyuway is is n on another project.
Note: Cities with Caltrans Intersections are included within their totals
Project Summary
X All guidelines were met for this project.
14 Revl:4/7/2021
Page 22 of 23
TUSTIN AVENUE/ROSE DRIVE
RTSSP GRANT APPLICATION OCTOBER 2019
LIST OF CONTACTS
Agencv Phone Finail crroor nn,]re«
City of Orange
Larry Tay
Traffic Engineer
714-744-5534
tav(a).citvoforange.org
City of Orange
300 E. Chapman Avenue
Orange, CA 92866
City of Anaheim
John Thai
Principal Traffic Engineer
714-765-5202
jt ai(g)anaheim net
City of Anaheim
Traffic Management Center
200 South Anaheim Boulevard
Anaheim, CA 92805
City of Placentia
Luis Estevez
Director of Public Works
714-993-8120
lestevezO.Placentia.org
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
City of Santa Ana
Cesar Rodriguez
Senior Civil Engineer
714-647-5626
crodrIauez5(c Santa-ana orq
City of Santa Ana
20 Civic Center Plaza
Traffic Engineering Section/M-43
Santa Ana, CA 92702
City of Tustin
Krys Saldivar
Public Works Manager-
Traffic/Trans ortatlon
714-573-3172
ksaldivargDtustinca orq
City of Tustin
300 Centennial Way
Tustin, CA 92780
City of Yorba Linda
Tony Wang
Traffic Engineering Manager
714-961-7184
twang(a).vorba-linda.orq
City of Yorba Linda
4845 Casa Loma Avenue
Yorba Linda, CA 92885-8714
Caltrans District 12
Caltrans District 12 - TMC
Shivinderjit Singh
Branch Chief Electrical I
949-936-3464
I
shivinderjit.singh@dot ca.gov
6681 Marine Way
I Irvine, CA 92618
15 Rev 1: 4/7/2021
Page 23 of 23
0: r
of la
a', F
OOUNTY OPJ
CITY OF ORANGE
CITY CLERK (714) 744-5500 FAX: (714) 744-5515 www.oitv0foranae.nrn
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ORANGE )
I, PAMELA COLEMAN, City Clerk of the City of Orange, California, DO HEREBY
CERTIFY that the attached Cooperative Agreement among the Cities of Orange, Anaheim,
Placentia, Santa Ana, Tustin and Yorba Linda for the Tustin Avenue/Rose Drive Corridor Traffic
Signal Synchronization Project is a true and correct copy of the original as it appears on file in the
City Clerk Department.
WITNESS my hand and seal this 19th day of October 2021.
(SEAL)
City Clerk of the City of Orange
unwrvuc civrc CtNtER • 300 E. CHAPMAN AVENUE PPIN ORANGE, CA 92866-1591
[. F ON RECYCLED P EF