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HomeMy WebLinkAboutAGENDA PACKET_2021-10-19City Council Meeting Packet October 19, 2021 SPECIAL CLOSED SESSION MEETING – 4:00 PM REGULAR OPEN MEETING – 5:45 PM  (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, CA 92701 Vicente Sarmiento Mayor Thai Viet Phan Councilmember – Ward 1 David Penaloza Mayor Pro Tem ­ Ward 2 Jessie Lopez Councilmember ­ Ward 3 Phil Bacerra Councilmember ­ Ward 4 Johnathan Ryan Hernandez Councilmember ­ Ward 5 Nelida Mendoza Councilmember ­ Ward 6 Mayor and Council telephone: 714­647­6900 Agenda item inquiries: 714­647­6520 Sonia R. Carvalho City Attorney Kristine Ridge City Manager Daisy Gomez Clerk of the Council In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/city­meetings. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T U­verse channel 99. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID­19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card as early as 3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all other designated public comment periods as listed below.  The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00 p.m.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above.  NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). SPECIAL CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan Mayor  Pro Tem David Penaloza Mayor Vicente Sarmiento City Manager Kristine Ridge City Attorney Sonia R. Carvalho Clerk of the Council Daisy Gomez PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: Clerk of the Council, City Attorney and City Manager  2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6 Agency designated representative: Human Resources Director Unrepresented employee: Clerk of the Council, City Attorney and City Manager 3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property:  1405 French Street, APN: 398­151­01 (Portion of) Negotiator:                  Kristine Ridge, City Manager Negotiating with:         Santa Ana Unified School District Terms:                         Price and terms related to the possible acquisition of real property.  CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Mayor Sarmiento INVOCATION Maria Khani CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundation declaring October as Adopt­A­Shelter Dog Month. 2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Director and the Planning & Building Agency declaring October as National Community Planning Month. 3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinaga for Outstanding Contributions to the Community. 4.Certificate of Recognition presented by Councilmember Phan to Godinez Fundamental High School and Educators for Outstanding Contributions to the Educational System:  Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin; Alba Valenzuela. STAFF PRESENTATIONS 5.COVID­19 Update in the Community. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 19. 6.Excused Absences Department(s): Clerk of the Council Office Recommended Action: Excuse the absent members. 7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY AND MOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREE PERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE IN CONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITY and Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONS First reading at the October 5, 2021 City Council meeting and approved by a vote of 4­ 3 (Bacerra, Mendoza and Penaloza abstained).  Published in the Orange County Reporter on October 8, 2021.  Department(s): Community Development Agency Recommended Action: Place ordinances on second reading and adopt. 8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5 Representative to the Youth Commission for a Partial­Term Expiring December 10, 2024 Department(s): Clerk of the Council Office Recommended Action: Appoint Dahlia Sarmiento to the Youth Commission representing Ward 5 and administer Oath of Office. 9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores to Represent Title II Adult Education to the Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023 (replacing Snapper) to represent Social Services Agency and Dr. Marilyn Flores representing Title II Adult Education to the Workforce Development Board.  10.Homeless Navigation Center Update Department(s): Community Development Agency Recommended Action: Receive and file the Homeless Navigation Center update. 11.Receive and File of the Urban Forest Management Plan as Part of the City Forest Renewal Project in Collaboration with West Coast Arborists, Inc. and California Urban Forests Council Department(s): Public Works Agency Recommended Action: Receive and file of the Urban Forest Management Plan. 12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase of Early Literacy Station Tablets (Revive Santa Ana Program) Department(s): Library Recommended Action: Approve a sole source purchase order to AWE Acquisition, Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for a total amount of $59,806.25, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Approve Historic Property Preservation Agreements Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney. Property Owner(s), Historic Property Preservation Agreement No., Address/House, Vote by HRC 1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard, 7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained, Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 14.Approve a Third Amendment to Extend the Term for the License Agreement with East End Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor Dining Activities to Occur within Plaza Calle Cuatro Department(s): Parks, Recreation, and Community Services, Planning and Building Agency Recommended Action: Authorize the City Manager to execute a third amendment to extend the term for the License Agreement with East End Realty Partnership, LP and the Wursthaus Inc. to allow temporary outdoor dining activities to occur within Plaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, for an amount not to exceed $2,028, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021­XXX). 15.Approve a Facilities Use Agreement with Rancho Santiago Community College District to Offer a Variety of Adult Education Classes and Enrichment Programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a facilities use agreement with Rancho Santiago Community College District to offer adult education classes and enrichment programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center for a term through September 1, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $100,000 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022­043) to recognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds in the amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­ Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manage to execute a one­year grant agreement (PS22025) with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $100,000 for a one­year period beginning October 1, 2021 and ending September 30, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­ XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc. to provide bicycle safety education services for a one­year period beginning October 19, 2021 and ending October 31, 2022, in an amount not to exceed $100,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in an Aggregate Amount Not to Exceed $70,000 to Provide an Engineering and Traffic Survey for Speed Limits Update (Project #22­6992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with AGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for Speed Limits Update for a two­year term expiring October 18, 2023, with a provision for a one­year extension exercisable by the City Manager and the City Attorney, in a total amount not to exceed $70,000 which includes a contingency of $14,980, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not to Exceed $91,000, for a Pavement Management Program Update (Project 21­6898) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program Update in an amount not to exceed $91,000, which includes the base amount of $79,038 plus optional task and contingency of $11,962, for a two­year term beginning October 19, 2021 and expiring October 18, 2023, with a provision for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021­2022 Capital Improvement Program (Non­General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park and Portola Park) and agreeing to endeavor to provide $116,657.52 per site to fund the remaining purchase price of the Fitness Courts. 2. Approve an appropriation adjustment (2022­042) to recognize and appropriate $60,000 in grant funds from the National Fitness Campaign, LLC. (Requires five affirmative votes) 3. Approve a sole source purchase order to the National Fitness Campaign, LLC for a Fitness Court at Centennial and Portola Parks for an amount not to exceed $233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public Benefit Fund, subject to non­substantive changes approved by the City Manager and City Attorney. 4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include the Centennial Park Fitness Court and the Portola Park Fitness Court projects. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­ 7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program) Continued from the September 21, 2021 and October 5, 2021 City Council Meetings. Department(s): Public Works Agency and Parks, Recreation, and Community Services Recommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2.    Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. 21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects on Public Health Department(s): City Manager Office Recommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncing COVID­19 misinformation and declaring the detrimental effects that COVID­19 misinformation has on public health. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 1 10/19/2021 City Council Meeting PacketOctober 19, 2021SPECIAL CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Vicente SarmientoMayorThai Viet PhanCouncilmember – Ward 1 David PenalozaMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 Nelida MendozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Daisy GomezClerk of the Council In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting, contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting documentation can be found on the City’s website – www.santa­ana.org/city­meetings. CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission ­ To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T U­verse channel 99. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID­19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card as early as 3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all other designated public comment periods as listed below.  The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00 p.m.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above.  NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). SPECIAL CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan Mayor  Pro Tem David Penaloza Mayor Vicente Sarmiento City Manager Kristine Ridge City Attorney Sonia R. Carvalho Clerk of the Council Daisy Gomez PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: Clerk of the Council, City Attorney and City Manager  2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6 Agency designated representative: Human Resources Director Unrepresented employee: Clerk of the Council, City Attorney and City Manager 3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property:  1405 French Street, APN: 398­151­01 (Portion of) Negotiator:                  Kristine Ridge, City Manager Negotiating with:         Santa Ana Unified School District Terms:                         Price and terms related to the possible acquisition of real property.  CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Mayor Sarmiento INVOCATION Maria Khani CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundation declaring October as Adopt­A­Shelter Dog Month. 2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Director and the Planning & Building Agency declaring October as National Community Planning Month. 3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinaga for Outstanding Contributions to the Community. 4.Certificate of Recognition presented by Councilmember Phan to Godinez Fundamental High School and Educators for Outstanding Contributions to the Educational System:  Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin; Alba Valenzuela. STAFF PRESENTATIONS 5.COVID­19 Update in the Community. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 19. 6.Excused Absences Department(s): Clerk of the Council Office Recommended Action: Excuse the absent members. 7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY AND MOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREE PERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE IN CONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITY and Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONS First reading at the October 5, 2021 City Council meeting and approved by a vote of 4­ 3 (Bacerra, Mendoza and Penaloza abstained).  Published in the Orange County Reporter on October 8, 2021.  Department(s): Community Development Agency Recommended Action: Place ordinances on second reading and adopt. 8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5 Representative to the Youth Commission for a Partial­Term Expiring December 10, 2024 Department(s): Clerk of the Council Office Recommended Action: Appoint Dahlia Sarmiento to the Youth Commission representing Ward 5 and administer Oath of Office. 9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores to Represent Title II Adult Education to the Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023 (replacing Snapper) to represent Social Services Agency and Dr. Marilyn Flores representing Title II Adult Education to the Workforce Development Board.  10.Homeless Navigation Center Update Department(s): Community Development Agency Recommended Action: Receive and file the Homeless Navigation Center update. 11.Receive and File of the Urban Forest Management Plan as Part of the City Forest Renewal Project in Collaboration with West Coast Arborists, Inc. and California Urban Forests Council Department(s): Public Works Agency Recommended Action: Receive and file of the Urban Forest Management Plan. 12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase of Early Literacy Station Tablets (Revive Santa Ana Program) Department(s): Library Recommended Action: Approve a sole source purchase order to AWE Acquisition, Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for a total amount of $59,806.25, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Approve Historic Property Preservation Agreements Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney. Property Owner(s), Historic Property Preservation Agreement No., Address/House, Vote by HRC 1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard, 7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained, Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 14.Approve a Third Amendment to Extend the Term for the License Agreement with East End Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor Dining Activities to Occur within Plaza Calle Cuatro Department(s): Parks, Recreation, and Community Services, Planning and Building Agency Recommended Action: Authorize the City Manager to execute a third amendment to extend the term for the License Agreement with East End Realty Partnership, LP and the Wursthaus Inc. to allow temporary outdoor dining activities to occur within Plaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, for an amount not to exceed $2,028, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021­XXX). 15.Approve a Facilities Use Agreement with Rancho Santiago Community College District to Offer a Variety of Adult Education Classes and Enrichment Programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a facilities use agreement with Rancho Santiago Community College District to offer adult education classes and enrichment programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center for a term through September 1, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $100,000 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022­043) to recognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds in the amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­ Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manage to execute a one­year grant agreement (PS22025) with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $100,000 for a one­year period beginning October 1, 2021 and ending September 30, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­ XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc. to provide bicycle safety education services for a one­year period beginning October 19, 2021 and ending October 31, 2022, in an amount not to exceed $100,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in an Aggregate Amount Not to Exceed $70,000 to Provide an Engineering and Traffic Survey for Speed Limits Update (Project #22­6992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with AGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for Speed Limits Update for a two­year term expiring October 18, 2023, with a provision for a one­year extension exercisable by the City Manager and the City Attorney, in a total amount not to exceed $70,000 which includes a contingency of $14,980, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not to Exceed $91,000, for a Pavement Management Program Update (Project 21­6898) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program Update in an amount not to exceed $91,000, which includes the base amount of $79,038 plus optional task and contingency of $11,962, for a two­year term beginning October 19, 2021 and expiring October 18, 2023, with a provision for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021­2022 Capital Improvement Program (Non­General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park and Portola Park) and agreeing to endeavor to provide $116,657.52 per site to fund the remaining purchase price of the Fitness Courts. 2. Approve an appropriation adjustment (2022­042) to recognize and appropriate $60,000 in grant funds from the National Fitness Campaign, LLC. (Requires five affirmative votes) 3. Approve a sole source purchase order to the National Fitness Campaign, LLC for a Fitness Court at Centennial and Portola Parks for an amount not to exceed $233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public Benefit Fund, subject to non­substantive changes approved by the City Manager and City Attorney. 4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include the Centennial Park Fitness Court and the Portola Park Fitness Court projects. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­ 7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program) Continued from the September 21, 2021 and October 5, 2021 City Council Meetings. Department(s): Public Works Agency and Parks, Recreation, and Community Services Recommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2.    Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. 21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects on Public Health Department(s): City Manager Office Recommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncing COVID­19 misinformation and declaring the detrimental effects that COVID­19 misinformation has on public health. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 2 10/19/2021 City Council Meeting PacketOctober 19, 2021SPECIAL CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Vicente SarmientoMayorThai Viet PhanCouncilmember – Ward 1 David PenalozaMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 Nelida MendozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Daisy GomezClerk of the CouncilIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Members of the public may attend the City Council meeting in­person or join via Zoom. The City Council meeting will occur live via teleconference Zoom webinar. You may view the meeting from your computer, tablet or smart phone via YouTube LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 and AT&T U­verse channel 99. PUBLIC COMMENTS – Members of the public who wish to address the City Council on closed session items, items on the regular agenda or on matters which are not on the agenda, but are within the subject matter jurisdiction of the City Council may do so by one of the following ways: MAILING OPTION written communications – Public comments may be mailed to: Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA 92701. All written communications received via mail by 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. SENDING E­MAIL OPTION – Public comments may be sent via email to the City Clerk’s office at eComment@santa­ana.org. Please note the agenda item you are commenting on in the subject line of the email. All emails received before 3:00 p.m. on the day of the meeting will be distributed to the City Council and imaged into the City’s document archive system which is available for public review. LIVE VIRTUAL OPTION – Members of the public may provide live comments during the meeting by Zoom or Conference Call. To join by Zoom click on or type the following address into your web browser https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing item, iv) special agenda item, or v) for Housing Authority item. You may request to speak by dialing *9 from your phone or you may virtually raise your hand from Zoom. After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID and unmutes them, the caller must press *6 or microphone icon to speak. Callers are encouraged, but not required, to identify themselves by name. Each caller will be provided three (3) minutes to speak, unless due to the number of speakers wanting to speak a decision is made to provide a different amount of time to speak. IN­PERSON OPTION ­ Members of the public can provide in­person comments at the podium in the Council Chamber. The Council Chamber will have seating available for members of the public to attend the meeting in­person. Face coverings are optional for members of the public who enter City buildings who have been vaccinated against COVID­19. Public comments are limited to three (3) minutes per speaker, unless a different time is announced by the presiding chair. Speakers who wish to address the Council must do so by submitting a “Request to Speak” card as early as 3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all other designated public comment periods as listed below.  The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00 p.m.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above.  NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). SPECIAL CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan Mayor  Pro Tem David Penaloza Mayor Vicente Sarmiento City Manager Kristine Ridge City Attorney Sonia R. Carvalho Clerk of the Council Daisy Gomez PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: Clerk of the Council, City Attorney and City Manager  2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6 Agency designated representative: Human Resources Director Unrepresented employee: Clerk of the Council, City Attorney and City Manager 3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property:  1405 French Street, APN: 398­151­01 (Portion of) Negotiator:                  Kristine Ridge, City Manager Negotiating with:         Santa Ana Unified School District Terms:                         Price and terms related to the possible acquisition of real property.  CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Mayor Sarmiento INVOCATION Maria Khani CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundation declaring October as Adopt­A­Shelter Dog Month. 2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Director and the Planning & Building Agency declaring October as National Community Planning Month. 3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinaga for Outstanding Contributions to the Community. 4.Certificate of Recognition presented by Councilmember Phan to Godinez Fundamental High School and Educators for Outstanding Contributions to the Educational System:  Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin; Alba Valenzuela. STAFF PRESENTATIONS 5.COVID­19 Update in the Community. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 19. 6.Excused Absences Department(s): Clerk of the Council Office Recommended Action: Excuse the absent members. 7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY AND MOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREE PERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE IN CONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITY and Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONS First reading at the October 5, 2021 City Council meeting and approved by a vote of 4­ 3 (Bacerra, Mendoza and Penaloza abstained).  Published in the Orange County Reporter on October 8, 2021.  Department(s): Community Development Agency Recommended Action: Place ordinances on second reading and adopt. 8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5 Representative to the Youth Commission for a Partial­Term Expiring December 10, 2024 Department(s): Clerk of the Council Office Recommended Action: Appoint Dahlia Sarmiento to the Youth Commission representing Ward 5 and administer Oath of Office. 9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores to Represent Title II Adult Education to the Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023 (replacing Snapper) to represent Social Services Agency and Dr. Marilyn Flores representing Title II Adult Education to the Workforce Development Board.  10.Homeless Navigation Center Update Department(s): Community Development Agency Recommended Action: Receive and file the Homeless Navigation Center update. 11.Receive and File of the Urban Forest Management Plan as Part of the City Forest Renewal Project in Collaboration with West Coast Arborists, Inc. and California Urban Forests Council Department(s): Public Works Agency Recommended Action: Receive and file of the Urban Forest Management Plan. 12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase of Early Literacy Station Tablets (Revive Santa Ana Program) Department(s): Library Recommended Action: Approve a sole source purchase order to AWE Acquisition, Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for a total amount of $59,806.25, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Approve Historic Property Preservation Agreements Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney. Property Owner(s), Historic Property Preservation Agreement No., Address/House, Vote by HRC 1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard, 7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained, Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 14.Approve a Third Amendment to Extend the Term for the License Agreement with East End Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor Dining Activities to Occur within Plaza Calle Cuatro Department(s): Parks, Recreation, and Community Services, Planning and Building Agency Recommended Action: Authorize the City Manager to execute a third amendment to extend the term for the License Agreement with East End Realty Partnership, LP and the Wursthaus Inc. to allow temporary outdoor dining activities to occur within Plaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, for an amount not to exceed $2,028, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021­XXX). 15.Approve a Facilities Use Agreement with Rancho Santiago Community College District to Offer a Variety of Adult Education Classes and Enrichment Programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a facilities use agreement with Rancho Santiago Community College District to offer adult education classes and enrichment programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center for a term through September 1, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $100,000 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022­043) to recognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds in the amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­ Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manage to execute a one­year grant agreement (PS22025) with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $100,000 for a one­year period beginning October 1, 2021 and ending September 30, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­ XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc. to provide bicycle safety education services for a one­year period beginning October 19, 2021 and ending October 31, 2022, in an amount not to exceed $100,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in an Aggregate Amount Not to Exceed $70,000 to Provide an Engineering and Traffic Survey for Speed Limits Update (Project #22­6992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with AGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for Speed Limits Update for a two­year term expiring October 18, 2023, with a provision for a one­year extension exercisable by the City Manager and the City Attorney, in a total amount not to exceed $70,000 which includes a contingency of $14,980, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not to Exceed $91,000, for a Pavement Management Program Update (Project 21­6898) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program Update in an amount not to exceed $91,000, which includes the base amount of $79,038 plus optional task and contingency of $11,962, for a two­year term beginning October 19, 2021 and expiring October 18, 2023, with a provision for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021­2022 Capital Improvement Program (Non­General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park and Portola Park) and agreeing to endeavor to provide $116,657.52 per site to fund the remaining purchase price of the Fitness Courts. 2. Approve an appropriation adjustment (2022­042) to recognize and appropriate $60,000 in grant funds from the National Fitness Campaign, LLC. (Requires five affirmative votes) 3. Approve a sole source purchase order to the National Fitness Campaign, LLC for a Fitness Court at Centennial and Portola Parks for an amount not to exceed $233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public Benefit Fund, subject to non­substantive changes approved by the City Manager and City Attorney. 4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include the Centennial Park Fitness Court and the Portola Park Fitness Court projects. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­ 7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program) Continued from the September 21, 2021 and October 5, 2021 City Council Meetings. Department(s): Public Works Agency and Parks, Recreation, and Community Services Recommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2.    Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. 21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects on Public Health Department(s): City Manager Office Recommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncing COVID­19 misinformation and declaring the detrimental effects that COVID­19 misinformation has on public health. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 3 10/19/2021 City Council Meeting PacketOctober 19, 2021SPECIAL CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Vicente SarmientoMayorThai Viet PhanCouncilmember – Ward 1 David PenalozaMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 Nelida MendozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Daisy GomezClerk of the CouncilIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 andAT&T U­verse channel 99.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda or on matters which are not on theagenda, but are within the subject matter jurisdiction of the City Council may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA92701. All written communications received via mail by 3:00 p.m. on the day of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received before 3:00 p.m. onthe day of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a: i) closed session item, ii)general agenda item, iii) public hearing item, iv) special agenda item, or v) for HousingAuthority item. You may request to speak by dialing *9 from your phone or you mayvirtually raise your hand from Zoom. After the Clerk confirms the last three digits of thecaller’s phone number or Zoom ID and unmutes them, the caller must press *6 ormicrophone icon to speak. Callers are encouraged, but not required, to identifythemselves by name. Each caller will be provided three (3) minutes to speak, unlessdue to the number of speakers wanting to speak a decision is made to provide adifferent amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Face coverings are optional formembers of the public who enter City buildings who have been vaccinated againstCOVID­19. Public comments are limited to three (3) minutes per speaker, unless adifferent time is announced by the presiding chair. Speakers who wish to address theCouncil must do so by submitting a “Request to Speak” card as early as3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all otherdesignated public comment periods as listed below.  The following designated public comment periods are: 1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You can provide live comments on closed session items by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00 p.m.  2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDA ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL PRIOR TO 6:00 p.m. 3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide comments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above.  NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m. About the Agenda To download or view the attachments (staff report and other supporting documentation) for each agenda item, you must select the agenda item to see the attachments to either open in a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ). SPECIAL CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan Mayor  Pro Tem David Penaloza Mayor Vicente Sarmiento City Manager Kristine Ridge City Attorney Sonia R. Carvalho Clerk of the Council Daisy Gomez PUBLIC COMMENTS – Members of the public may address the City Council on Closed Session items. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: Clerk of the Council, City Attorney and City Manager  2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6 Agency designated representative: Human Resources Director Unrepresented employee: Clerk of the Council, City Attorney and City Manager 3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property:  1405 French Street, APN: 398­151­01 (Portion of) Negotiator:                  Kristine Ridge, City Manager Negotiating with:         Santa Ana Unified School District Terms:                         Price and terms related to the possible acquisition of real property.  CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Mayor Sarmiento INVOCATION Maria Khani CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundation declaring October as Adopt­A­Shelter Dog Month. 2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Director and the Planning & Building Agency declaring October as National Community Planning Month. 3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinaga for Outstanding Contributions to the Community. 4.Certificate of Recognition presented by Councilmember Phan to Godinez Fundamental High School and Educators for Outstanding Contributions to the Educational System:  Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin; Alba Valenzuela. STAFF PRESENTATIONS 5.COVID­19 Update in the Community. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 19. 6.Excused Absences Department(s): Clerk of the Council Office Recommended Action: Excuse the absent members. 7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY AND MOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREE PERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE IN CONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITY and Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONS First reading at the October 5, 2021 City Council meeting and approved by a vote of 4­ 3 (Bacerra, Mendoza and Penaloza abstained).  Published in the Orange County Reporter on October 8, 2021.  Department(s): Community Development Agency Recommended Action: Place ordinances on second reading and adopt. 8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5 Representative to the Youth Commission for a Partial­Term Expiring December 10, 2024 Department(s): Clerk of the Council Office Recommended Action: Appoint Dahlia Sarmiento to the Youth Commission representing Ward 5 and administer Oath of Office. 9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores to Represent Title II Adult Education to the Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023 (replacing Snapper) to represent Social Services Agency and Dr. Marilyn Flores representing Title II Adult Education to the Workforce Development Board.  10.Homeless Navigation Center Update Department(s): Community Development Agency Recommended Action: Receive and file the Homeless Navigation Center update. 11.Receive and File of the Urban Forest Management Plan as Part of the City Forest Renewal Project in Collaboration with West Coast Arborists, Inc. and California Urban Forests Council Department(s): Public Works Agency Recommended Action: Receive and file of the Urban Forest Management Plan. 12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase of Early Literacy Station Tablets (Revive Santa Ana Program) Department(s): Library Recommended Action: Approve a sole source purchase order to AWE Acquisition, Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for a total amount of $59,806.25, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Approve Historic Property Preservation Agreements Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney. Property Owner(s), Historic Property Preservation Agreement No., Address/House, Vote by HRC 1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard, 7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained, Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 14.Approve a Third Amendment to Extend the Term for the License Agreement with East End Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor Dining Activities to Occur within Plaza Calle Cuatro Department(s): Parks, Recreation, and Community Services, Planning and Building Agency Recommended Action: Authorize the City Manager to execute a third amendment to extend the term for the License Agreement with East End Realty Partnership, LP and the Wursthaus Inc. to allow temporary outdoor dining activities to occur within Plaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, for an amount not to exceed $2,028, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021­XXX). 15.Approve a Facilities Use Agreement with Rancho Santiago Community College District to Offer a Variety of Adult Education Classes and Enrichment Programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a facilities use agreement with Rancho Santiago Community College District to offer adult education classes and enrichment programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center for a term through September 1, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $100,000 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022­043) to recognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds in the amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­ Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manage to execute a one­year grant agreement (PS22025) with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $100,000 for a one­year period beginning October 1, 2021 and ending September 30, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­ XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc. to provide bicycle safety education services for a one­year period beginning October 19, 2021 and ending October 31, 2022, in an amount not to exceed $100,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in an Aggregate Amount Not to Exceed $70,000 to Provide an Engineering and Traffic Survey for Speed Limits Update (Project #22­6992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with AGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for Speed Limits Update for a two­year term expiring October 18, 2023, with a provision for a one­year extension exercisable by the City Manager and the City Attorney, in a total amount not to exceed $70,000 which includes a contingency of $14,980, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not to Exceed $91,000, for a Pavement Management Program Update (Project 21­6898) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program Update in an amount not to exceed $91,000, which includes the base amount of $79,038 plus optional task and contingency of $11,962, for a two­year term beginning October 19, 2021 and expiring October 18, 2023, with a provision for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021­2022 Capital Improvement Program (Non­General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park and Portola Park) and agreeing to endeavor to provide $116,657.52 per site to fund the remaining purchase price of the Fitness Courts. 2. Approve an appropriation adjustment (2022­042) to recognize and appropriate $60,000 in grant funds from the National Fitness Campaign, LLC. (Requires five affirmative votes) 3. Approve a sole source purchase order to the National Fitness Campaign, LLC for a Fitness Court at Centennial and Portola Parks for an amount not to exceed $233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public Benefit Fund, subject to non­substantive changes approved by the City Manager and City Attorney. 4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include the Centennial Park Fitness Court and the Portola Park Fitness Court projects. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­ 7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program) Continued from the September 21, 2021 and October 5, 2021 City Council Meetings. Department(s): Public Works Agency and Parks, Recreation, and Community Services Recommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2.    Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. 21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects on Public Health Department(s): City Manager Office Recommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncing COVID­19 misinformation and declaring the detrimental effects that COVID­19 misinformation has on public health. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 4 10/19/2021 City Council Meeting PacketOctober 19, 2021SPECIAL CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Vicente SarmientoMayorThai Viet PhanCouncilmember – Ward 1 David PenalozaMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 Nelida MendozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Daisy GomezClerk of the CouncilIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 andAT&T U­verse channel 99.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda or on matters which are not on theagenda, but are within the subject matter jurisdiction of the City Council may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA92701. All written communications received via mail by 3:00 p.m. on the day of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received before 3:00 p.m. onthe day of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a: i) closed session item, ii)general agenda item, iii) public hearing item, iv) special agenda item, or v) for HousingAuthority item. You may request to speak by dialing *9 from your phone or you mayvirtually raise your hand from Zoom. After the Clerk confirms the last three digits of thecaller’s phone number or Zoom ID and unmutes them, the caller must press *6 ormicrophone icon to speak. Callers are encouraged, but not required, to identifythemselves by name. Each caller will be provided three (3) minutes to speak, unlessdue to the number of speakers wanting to speak a decision is made to provide adifferent amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Face coverings are optional formembers of the public who enter City buildings who have been vaccinated againstCOVID­19. Public comments are limited to three (3) minutes per speaker, unless adifferent time is announced by the presiding chair. Speakers who wish to address theCouncil must do so by submitting a “Request to Speak” card as early as3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all otherdesignated public comment periods as listed below. The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You canprovide live comments on closed session items by joining Zoom or the Conference Call asdescribed in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakerqueue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00p.m. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THECONFERENCE CALL PRIOR TO 6:00 p.m.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).SPECIAL CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezNelida MendozaThai Viet PhanMayor  Pro Tem David PenalozaMayorVicente SarmientoCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoClerk of the Council Daisy GomezPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items. CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957 Title: Clerk of the Council, City Attorney and City Manager  2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6 Agency designated representative: Human Resources Director Unrepresented employee: Clerk of the Council, City Attorney and City Manager 3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property:  1405 French Street, APN: 398­151­01 (Portion of) Negotiator:                  Kristine Ridge, City Manager Negotiating with:         Santa Ana Unified School District Terms:                         Price and terms related to the possible acquisition of real property.  CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Mayor Sarmiento INVOCATION Maria Khani CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundation declaring October as Adopt­A­Shelter Dog Month. 2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Director and the Planning & Building Agency declaring October as National Community Planning Month. 3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinaga for Outstanding Contributions to the Community. 4.Certificate of Recognition presented by Councilmember Phan to Godinez Fundamental High School and Educators for Outstanding Contributions to the Educational System:  Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin; Alba Valenzuela. STAFF PRESENTATIONS 5.COVID­19 Update in the Community. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 19. 6.Excused Absences Department(s): Clerk of the Council Office Recommended Action: Excuse the absent members. 7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY AND MOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREE PERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE IN CONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITY and Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONS First reading at the October 5, 2021 City Council meeting and approved by a vote of 4­ 3 (Bacerra, Mendoza and Penaloza abstained).  Published in the Orange County Reporter on October 8, 2021.  Department(s): Community Development Agency Recommended Action: Place ordinances on second reading and adopt. 8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5 Representative to the Youth Commission for a Partial­Term Expiring December 10, 2024 Department(s): Clerk of the Council Office Recommended Action: Appoint Dahlia Sarmiento to the Youth Commission representing Ward 5 and administer Oath of Office. 9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores to Represent Title II Adult Education to the Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023 (replacing Snapper) to represent Social Services Agency and Dr. Marilyn Flores representing Title II Adult Education to the Workforce Development Board.  10.Homeless Navigation Center Update Department(s): Community Development Agency Recommended Action: Receive and file the Homeless Navigation Center update. 11.Receive and File of the Urban Forest Management Plan as Part of the City Forest Renewal Project in Collaboration with West Coast Arborists, Inc. and California Urban Forests Council Department(s): Public Works Agency Recommended Action: Receive and file of the Urban Forest Management Plan. 12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase of Early Literacy Station Tablets (Revive Santa Ana Program) Department(s): Library Recommended Action: Approve a sole source purchase order to AWE Acquisition, Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for a total amount of $59,806.25, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Approve Historic Property Preservation Agreements Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney. Property Owner(s), Historic Property Preservation Agreement No., Address/House, Vote by HRC 1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard, 7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained, Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 14.Approve a Third Amendment to Extend the Term for the License Agreement with East End Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor Dining Activities to Occur within Plaza Calle Cuatro Department(s): Parks, Recreation, and Community Services, Planning and Building Agency Recommended Action: Authorize the City Manager to execute a third amendment to extend the term for the License Agreement with East End Realty Partnership, LP and the Wursthaus Inc. to allow temporary outdoor dining activities to occur within Plaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, for an amount not to exceed $2,028, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021­XXX). 15.Approve a Facilities Use Agreement with Rancho Santiago Community College District to Offer a Variety of Adult Education Classes and Enrichment Programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a facilities use agreement with Rancho Santiago Community College District to offer adult education classes and enrichment programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center for a term through September 1, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $100,000 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022­043) to recognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds in the amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­ Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manage to execute a one­year grant agreement (PS22025) with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $100,000 for a one­year period beginning October 1, 2021 and ending September 30, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­ XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc. to provide bicycle safety education services for a one­year period beginning October 19, 2021 and ending October 31, 2022, in an amount not to exceed $100,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in an Aggregate Amount Not to Exceed $70,000 to Provide an Engineering and Traffic Survey for Speed Limits Update (Project #22­6992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with AGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for Speed Limits Update for a two­year term expiring October 18, 2023, with a provision for a one­year extension exercisable by the City Manager and the City Attorney, in a total amount not to exceed $70,000 which includes a contingency of $14,980, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not to Exceed $91,000, for a Pavement Management Program Update (Project 21­6898) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program Update in an amount not to exceed $91,000, which includes the base amount of $79,038 plus optional task and contingency of $11,962, for a two­year term beginning October 19, 2021 and expiring October 18, 2023, with a provision for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021­2022 Capital Improvement Program (Non­General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park and Portola Park) and agreeing to endeavor to provide $116,657.52 per site to fund the remaining purchase price of the Fitness Courts. 2. Approve an appropriation adjustment (2022­042) to recognize and appropriate $60,000 in grant funds from the National Fitness Campaign, LLC. (Requires five affirmative votes) 3. Approve a sole source purchase order to the National Fitness Campaign, LLC for a Fitness Court at Centennial and Portola Parks for an amount not to exceed $233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public Benefit Fund, subject to non­substantive changes approved by the City Manager and City Attorney. 4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include the Centennial Park Fitness Court and the Portola Park Fitness Court projects. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­ 7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program) Continued from the September 21, 2021 and October 5, 2021 City Council Meetings. Department(s): Public Works Agency and Parks, Recreation, and Community Services Recommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2.    Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. 21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects on Public Health Department(s): City Manager Office Recommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncing COVID­19 misinformation and declaring the detrimental effects that COVID­19 misinformation has on public health. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 5 10/19/2021 City Council Meeting PacketOctober 19, 2021SPECIAL CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Vicente SarmientoMayorThai Viet PhanCouncilmember – Ward 1 David PenalozaMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 Nelida MendozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Daisy GomezClerk of the CouncilIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 andAT&T U­verse channel 99.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda or on matters which are not on theagenda, but are within the subject matter jurisdiction of the City Council may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA92701. All written communications received via mail by 3:00 p.m. on the day of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received before 3:00 p.m. onthe day of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a: i) closed session item, ii)general agenda item, iii) public hearing item, iv) special agenda item, or v) for HousingAuthority item. You may request to speak by dialing *9 from your phone or you mayvirtually raise your hand from Zoom. After the Clerk confirms the last three digits of thecaller’s phone number or Zoom ID and unmutes them, the caller must press *6 ormicrophone icon to speak. Callers are encouraged, but not required, to identifythemselves by name. Each caller will be provided three (3) minutes to speak, unlessdue to the number of speakers wanting to speak a decision is made to provide adifferent amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Face coverings are optional formembers of the public who enter City buildings who have been vaccinated againstCOVID­19. Public comments are limited to three (3) minutes per speaker, unless adifferent time is announced by the presiding chair. Speakers who wish to address theCouncil must do so by submitting a “Request to Speak” card as early as3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all otherdesignated public comment periods as listed below. The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You canprovide live comments on closed session items by joining Zoom or the Conference Call asdescribed in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakerqueue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00p.m. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THECONFERENCE CALL PRIOR TO 6:00 p.m.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).SPECIAL CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezNelida MendozaThai Viet PhanMayor  Pro Tem David PenalozaMayorVicente SarmientoCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoClerk of the Council Daisy GomezPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government CodeSection 54957Title: Clerk of the Council, City Attorney and City Manager 2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section54957.6Agency designated representative: Human Resources DirectorUnrepresented employee: Clerk of the Council, City Attorney and City Manager3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54956.8:Address of Property:  1405 French Street, APN: 398­151­01 (Portion of)Negotiator:                  Kristine Ridge, City ManagerNegotiating with:         Santa Ana Unified School DistrictTerms:                         Price and terms related to the possible acquisition of realproperty. CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken atthe Regular Open Session which will begin immediately following the Closed Session.RECESS – City Council will recess to Closed Session for the purpose of conducting regular City business. RECONVENE – City Council will reconvene to continue regular City business. CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Mayor Sarmiento INVOCATION Maria Khani CEREMONIAL PRESENTATIONS 1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundation declaring October as Adopt­A­Shelter Dog Month. 2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Director and the Planning & Building Agency declaring October as National Community Planning Month. 3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinaga for Outstanding Contributions to the Community. 4.Certificate of Recognition presented by Councilmember Phan to Godinez Fundamental High School and Educators for Outstanding Contributions to the Educational System:  Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin; Alba Valenzuela. STAFF PRESENTATIONS 5.COVID­19 Update in the Community. CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed Session. PUBLIC COMMENT – Public comments will be held during the beginning of the meeting for ALL comments on agenda and non­agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m. CONSENT CALENDAR RECOMMENDED ACTION:  Approve staff recommendations on the following Consent Calendar Items: 6 through 19. 6.Excused Absences Department(s): Clerk of the Council Office Recommended Action: Excuse the absent members. 7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY AND MOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREE PERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE IN CONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITY and Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONS First reading at the October 5, 2021 City Council meeting and approved by a vote of 4­ 3 (Bacerra, Mendoza and Penaloza abstained).  Published in the Orange County Reporter on October 8, 2021.  Department(s): Community Development Agency Recommended Action: Place ordinances on second reading and adopt. 8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5 Representative to the Youth Commission for a Partial­Term Expiring December 10, 2024 Department(s): Clerk of the Council Office Recommended Action: Appoint Dahlia Sarmiento to the Youth Commission representing Ward 5 and administer Oath of Office. 9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores to Represent Title II Adult Education to the Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023 (replacing Snapper) to represent Social Services Agency and Dr. Marilyn Flores representing Title II Adult Education to the Workforce Development Board.  10.Homeless Navigation Center Update Department(s): Community Development Agency Recommended Action: Receive and file the Homeless Navigation Center update. 11.Receive and File of the Urban Forest Management Plan as Part of the City Forest Renewal Project in Collaboration with West Coast Arborists, Inc. and California Urban Forests Council Department(s): Public Works Agency Recommended Action: Receive and file of the Urban Forest Management Plan. 12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase of Early Literacy Station Tablets (Revive Santa Ana Program) Department(s): Library Recommended Action: Approve a sole source purchase order to AWE Acquisition, Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for a total amount of $59,806.25, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Approve Historic Property Preservation Agreements Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney. Property Owner(s), Historic Property Preservation Agreement No., Address/House, Vote by HRC 1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard, 7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained, Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 14.Approve a Third Amendment to Extend the Term for the License Agreement with East End Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor Dining Activities to Occur within Plaza Calle Cuatro Department(s): Parks, Recreation, and Community Services, Planning and Building Agency Recommended Action: Authorize the City Manager to execute a third amendment to extend the term for the License Agreement with East End Realty Partnership, LP and the Wursthaus Inc. to allow temporary outdoor dining activities to occur within Plaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, for an amount not to exceed $2,028, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021­XXX). 15.Approve a Facilities Use Agreement with Rancho Santiago Community College District to Offer a Variety of Adult Education Classes and Enrichment Programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a facilities use agreement with Rancho Santiago Community College District to offer adult education classes and enrichment programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center for a term through September 1, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $100,000 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022­043) to recognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds in the amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­ Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manage to execute a one­year grant agreement (PS22025) with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $100,000 for a one­year period beginning October 1, 2021 and ending September 30, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­ XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc. to provide bicycle safety education services for a one­year period beginning October 19, 2021 and ending October 31, 2022, in an amount not to exceed $100,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in an Aggregate Amount Not to Exceed $70,000 to Provide an Engineering and Traffic Survey for Speed Limits Update (Project #22­6992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with AGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for Speed Limits Update for a two­year term expiring October 18, 2023, with a provision for a one­year extension exercisable by the City Manager and the City Attorney, in a total amount not to exceed $70,000 which includes a contingency of $14,980, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not to Exceed $91,000, for a Pavement Management Program Update (Project 21­6898) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program Update in an amount not to exceed $91,000, which includes the base amount of $79,038 plus optional task and contingency of $11,962, for a two­year term beginning October 19, 2021 and expiring October 18, 2023, with a provision for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021­2022 Capital Improvement Program (Non­General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park and Portola Park) and agreeing to endeavor to provide $116,657.52 per site to fund the remaining purchase price of the Fitness Courts. 2. Approve an appropriation adjustment (2022­042) to recognize and appropriate $60,000 in grant funds from the National Fitness Campaign, LLC. (Requires five affirmative votes) 3. Approve a sole source purchase order to the National Fitness Campaign, LLC for a Fitness Court at Centennial and Portola Parks for an amount not to exceed $233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public Benefit Fund, subject to non­substantive changes approved by the City Manager and City Attorney. 4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include the Centennial Park Fitness Court and the Portola Park Fitness Court projects. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­ 7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program) Continued from the September 21, 2021 and October 5, 2021 City Council Meetings. Department(s): Public Works Agency and Parks, Recreation, and Community Services Recommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2.    Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. 21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects on Public Health Department(s): City Manager Office Recommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncing COVID­19 misinformation and declaring the detrimental effects that COVID­19 misinformation has on public health. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 6 10/19/2021 City Council Meeting PacketOctober 19, 2021SPECIAL CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Vicente SarmientoMayorThai Viet PhanCouncilmember – Ward 1 David PenalozaMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 Nelida MendozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Daisy GomezClerk of the CouncilIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 andAT&T U­verse channel 99.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda or on matters which are not on theagenda, but are within the subject matter jurisdiction of the City Council may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA92701. All written communications received via mail by 3:00 p.m. on the day of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received before 3:00 p.m. onthe day of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a: i) closed session item, ii)general agenda item, iii) public hearing item, iv) special agenda item, or v) for HousingAuthority item. You may request to speak by dialing *9 from your phone or you mayvirtually raise your hand from Zoom. After the Clerk confirms the last three digits of thecaller’s phone number or Zoom ID and unmutes them, the caller must press *6 ormicrophone icon to speak. Callers are encouraged, but not required, to identifythemselves by name. Each caller will be provided three (3) minutes to speak, unlessdue to the number of speakers wanting to speak a decision is made to provide adifferent amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Face coverings are optional formembers of the public who enter City buildings who have been vaccinated againstCOVID­19. Public comments are limited to three (3) minutes per speaker, unless adifferent time is announced by the presiding chair. Speakers who wish to address theCouncil must do so by submitting a “Request to Speak” card as early as3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all otherdesignated public comment periods as listed below. The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You canprovide live comments on closed session items by joining Zoom or the Conference Call asdescribed in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakerqueue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00p.m. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THECONFERENCE CALL PRIOR TO 6:00 p.m.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).SPECIAL CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezNelida MendozaThai Viet PhanMayor  Pro Tem David PenalozaMayorVicente SarmientoCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoClerk of the Council Daisy GomezPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government CodeSection 54957Title: Clerk of the Council, City Attorney and City Manager 2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section54957.6Agency designated representative: Human Resources DirectorUnrepresented employee: Clerk of the Council, City Attorney and City Manager3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54956.8:Address of Property:  1405 French Street, APN: 398­151­01 (Portion of)Negotiator:                  Kristine Ridge, City ManagerNegotiating with:         Santa Ana Unified School DistrictTerms:                         Price and terms related to the possible acquisition of realproperty. CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken atthe Regular Open Session which will begin immediately following the Closed Session.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERROLL CALLPLEDGE OF ALLEGIANCE Mayor SarmientoINVOCATIONMaria KhaniCEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundationdeclaring October as Adopt­A­Shelter Dog Month.2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Directorand the Planning & Building Agency declaring October as National CommunityPlanning Month.3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinagafor Outstanding Contributions to the Community.4.Certificate of Recognition presented by Councilmember Phan to Godinez FundamentalHigh School and Educators for Outstanding Contributions to the Educational System: Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin;Alba Valenzuela.STAFF PRESENTATIONS5.COVID­19 Update in the Community.CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 19.6.Excused Absences Department(s): Clerk of the Council Office Recommended Action: Excuse the absent members. 7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY AND MOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREE PERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE IN CONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITY and Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONS First reading at the October 5, 2021 City Council meeting and approved by a vote of 4­ 3 (Bacerra, Mendoza and Penaloza abstained).  Published in the Orange County Reporter on October 8, 2021.  Department(s): Community Development Agency Recommended Action: Place ordinances on second reading and adopt. 8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5 Representative to the Youth Commission for a Partial­Term Expiring December 10, 2024 Department(s): Clerk of the Council Office Recommended Action: Appoint Dahlia Sarmiento to the Youth Commission representing Ward 5 and administer Oath of Office. 9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores to Represent Title II Adult Education to the Workforce Development Board Department(s): Community Development Agency Recommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023 (replacing Snapper) to represent Social Services Agency and Dr. Marilyn Flores representing Title II Adult Education to the Workforce Development Board.  10.Homeless Navigation Center Update Department(s): Community Development Agency Recommended Action: Receive and file the Homeless Navigation Center update. 11.Receive and File of the Urban Forest Management Plan as Part of the City Forest Renewal Project in Collaboration with West Coast Arborists, Inc. and California Urban Forests Council Department(s): Public Works Agency Recommended Action: Receive and file of the Urban Forest Management Plan. 12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase of Early Literacy Station Tablets (Revive Santa Ana Program) Department(s): Library Recommended Action: Approve a sole source purchase order to AWE Acquisition, Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for a total amount of $59,806.25, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Approve Historic Property Preservation Agreements Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney. Property Owner(s), Historic Property Preservation Agreement No., Address/House, Vote by HRC 1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard, 7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained, Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 14.Approve a Third Amendment to Extend the Term for the License Agreement with East End Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor Dining Activities to Occur within Plaza Calle Cuatro Department(s): Parks, Recreation, and Community Services, Planning and Building Agency Recommended Action: Authorize the City Manager to execute a third amendment to extend the term for the License Agreement with East End Realty Partnership, LP and the Wursthaus Inc. to allow temporary outdoor dining activities to occur within Plaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, for an amount not to exceed $2,028, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021­XXX). 15.Approve a Facilities Use Agreement with Rancho Santiago Community College District to Offer a Variety of Adult Education Classes and Enrichment Programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a facilities use agreement with Rancho Santiago Community College District to offer adult education classes and enrichment programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center for a term through September 1, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $100,000 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022­043) to recognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds in the amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­ Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manage to execute a one­year grant agreement (PS22025) with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $100,000 for a one­year period beginning October 1, 2021 and ending September 30, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­ XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc. to provide bicycle safety education services for a one­year period beginning October 19, 2021 and ending October 31, 2022, in an amount not to exceed $100,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in an Aggregate Amount Not to Exceed $70,000 to Provide an Engineering and Traffic Survey for Speed Limits Update (Project #22­6992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with AGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for Speed Limits Update for a two­year term expiring October 18, 2023, with a provision for a one­year extension exercisable by the City Manager and the City Attorney, in a total amount not to exceed $70,000 which includes a contingency of $14,980, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not to Exceed $91,000, for a Pavement Management Program Update (Project 21­6898) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program Update in an amount not to exceed $91,000, which includes the base amount of $79,038 plus optional task and contingency of $11,962, for a two­year term beginning October 19, 2021 and expiring October 18, 2023, with a provision for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021­2022 Capital Improvement Program (Non­General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park and Portola Park) and agreeing to endeavor to provide $116,657.52 per site to fund the remaining purchase price of the Fitness Courts. 2. Approve an appropriation adjustment (2022­042) to recognize and appropriate $60,000 in grant funds from the National Fitness Campaign, LLC. (Requires five affirmative votes) 3. Approve a sole source purchase order to the National Fitness Campaign, LLC for a Fitness Court at Centennial and Portola Parks for an amount not to exceed $233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public Benefit Fund, subject to non­substantive changes approved by the City Manager and City Attorney. 4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include the Centennial Park Fitness Court and the Portola Park Fitness Court projects. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­ 7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program) Continued from the September 21, 2021 and October 5, 2021 City Council Meetings. Department(s): Public Works Agency and Parks, Recreation, and Community Services Recommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2.    Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. 21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects on Public Health Department(s): City Manager Office Recommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncing COVID­19 misinformation and declaring the detrimental effects that COVID­19 misinformation has on public health. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 7 10/19/2021 City Council Meeting PacketOctober 19, 2021SPECIAL CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Vicente SarmientoMayorThai Viet PhanCouncilmember – Ward 1 David PenalozaMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 Nelida MendozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Daisy GomezClerk of the CouncilIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 andAT&T U­verse channel 99.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda or on matters which are not on theagenda, but are within the subject matter jurisdiction of the City Council may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA92701. All written communications received via mail by 3:00 p.m. on the day of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received before 3:00 p.m. onthe day of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a: i) closed session item, ii)general agenda item, iii) public hearing item, iv) special agenda item, or v) for HousingAuthority item. You may request to speak by dialing *9 from your phone or you mayvirtually raise your hand from Zoom. After the Clerk confirms the last three digits of thecaller’s phone number or Zoom ID and unmutes them, the caller must press *6 ormicrophone icon to speak. Callers are encouraged, but not required, to identifythemselves by name. Each caller will be provided three (3) minutes to speak, unlessdue to the number of speakers wanting to speak a decision is made to provide adifferent amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Face coverings are optional formembers of the public who enter City buildings who have been vaccinated againstCOVID­19. Public comments are limited to three (3) minutes per speaker, unless adifferent time is announced by the presiding chair. Speakers who wish to address theCouncil must do so by submitting a “Request to Speak” card as early as3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all otherdesignated public comment periods as listed below. The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You canprovide live comments on closed session items by joining Zoom or the Conference Call asdescribed in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakerqueue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00p.m. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THECONFERENCE CALL PRIOR TO 6:00 p.m.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).SPECIAL CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezNelida MendozaThai Viet PhanMayor  Pro Tem David PenalozaMayorVicente SarmientoCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoClerk of the Council Daisy GomezPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government CodeSection 54957Title: Clerk of the Council, City Attorney and City Manager 2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section54957.6Agency designated representative: Human Resources DirectorUnrepresented employee: Clerk of the Council, City Attorney and City Manager3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54956.8:Address of Property:  1405 French Street, APN: 398­151­01 (Portion of)Negotiator:                  Kristine Ridge, City ManagerNegotiating with:         Santa Ana Unified School DistrictTerms:                         Price and terms related to the possible acquisition of realproperty. CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken atthe Regular Open Session which will begin immediately following the Closed Session.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERROLL CALLPLEDGE OF ALLEGIANCE Mayor SarmientoINVOCATIONMaria KhaniCEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundationdeclaring October as Adopt­A­Shelter Dog Month.2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Directorand the Planning & Building Agency declaring October as National CommunityPlanning Month.3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinagafor Outstanding Contributions to the Community.4.Certificate of Recognition presented by Councilmember Phan to Godinez FundamentalHigh School and Educators for Outstanding Contributions to the Educational System: Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin;Alba Valenzuela.STAFF PRESENTATIONS5.COVID­19 Update in the Community.CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 19.6.Excused AbsencesDepartment(s): Clerk of the Council OfficeRecommended Action: Excuse the absent members.7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY ANDMOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREEPERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE INCONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITYandAdopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONSFirst reading at the October 5, 2021 City Council meeting and approved by a vote of 4­3 (Bacerra, Mendoza and Penaloza abstained). Published in the Orange County Reporter on October 8, 2021. Department(s): Community Development AgencyRecommended Action: Place ordinances on second reading and adopt.8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5Representative to the Youth Commission for a Partial­Term Expiring December 10,2024Department(s): Clerk of the Council OfficeRecommended Action: Appoint Dahlia Sarmiento to the Youth Commissionrepresenting Ward 5 and administer Oath of Office.9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores toRepresent Title II Adult Education to the Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023(replacing Snapper) to represent Social Services Agency and Dr. Marilyn Floresrepresenting Title II Adult Education to the Workforce Development Board. 10.Homeless Navigation Center UpdateDepartment(s): Community Development AgencyRecommended Action: Receive and file the Homeless Navigation Center update.11.Receive and File of the Urban Forest Management Plan as Part of the City ForestRenewal Project in Collaboration with West Coast Arborists, Inc. and California UrbanForests Council Department(s): Public Works Agency Recommended Action: Receive and file of the Urban Forest Management Plan. 12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase of Early Literacy Station Tablets (Revive Santa Ana Program) Department(s): Library Recommended Action: Approve a sole source purchase order to AWE Acquisition, Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for a total amount of $59,806.25, subject to non­substantive changes approved by the City Manager and City Attorney. 13.Approve Historic Property Preservation Agreements Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below­referenced property owners for the identified structure(s), subject to non­substantive changes approved by the City Manager and City Attorney. Property Owner(s), Historic Property Preservation Agreement No., Address/House, Vote by HRC 1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard, 7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained, Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1 (Carpenter Absent) (Agreement No. 2021­XXX) 5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX) 14.Approve a Third Amendment to Extend the Term for the License Agreement with East End Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor Dining Activities to Occur within Plaza Calle Cuatro Department(s): Parks, Recreation, and Community Services, Planning and Building Agency Recommended Action: Authorize the City Manager to execute a third amendment to extend the term for the License Agreement with East End Realty Partnership, LP and the Wursthaus Inc. to allow temporary outdoor dining activities to occur within Plaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, for an amount not to exceed $2,028, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021­XXX). 15.Approve a Facilities Use Agreement with Rancho Santiago Community College District to Offer a Variety of Adult Education Classes and Enrichment Programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a facilities use agreement with Rancho Santiago Community College District to offer adult education classes and enrichment programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center for a term through September 1, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $100,000 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022­043) to recognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds in the amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­ Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manage to execute a one­year grant agreement (PS22025) with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $100,000 for a one­year period beginning October 1, 2021 and ending September 30, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­ XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc. to provide bicycle safety education services for a one­year period beginning October 19, 2021 and ending October 31, 2022, in an amount not to exceed $100,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in an Aggregate Amount Not to Exceed $70,000 to Provide an Engineering and Traffic Survey for Speed Limits Update (Project #22­6992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with AGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for Speed Limits Update for a two­year term expiring October 18, 2023, with a provision for a one­year extension exercisable by the City Manager and the City Attorney, in a total amount not to exceed $70,000 which includes a contingency of $14,980, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not to Exceed $91,000, for a Pavement Management Program Update (Project 21­6898) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program Update in an amount not to exceed $91,000, which includes the base amount of $79,038 plus optional task and contingency of $11,962, for a two­year term beginning October 19, 2021 and expiring October 18, 2023, with a provision for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021­2022 Capital Improvement Program (Non­General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park and Portola Park) and agreeing to endeavor to provide $116,657.52 per site to fund the remaining purchase price of the Fitness Courts. 2. Approve an appropriation adjustment (2022­042) to recognize and appropriate $60,000 in grant funds from the National Fitness Campaign, LLC. (Requires five affirmative votes) 3. Approve a sole source purchase order to the National Fitness Campaign, LLC for a Fitness Court at Centennial and Portola Parks for an amount not to exceed $233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public Benefit Fund, subject to non­substantive changes approved by the City Manager and City Attorney. 4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include the Centennial Park Fitness Court and the Portola Park Fitness Court projects. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­ 7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program) Continued from the September 21, 2021 and October 5, 2021 City Council Meetings. Department(s): Public Works Agency and Parks, Recreation, and Community Services Recommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2.    Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. 21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects on Public Health Department(s): City Manager Office Recommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncing COVID­19 misinformation and declaring the detrimental effects that COVID­19 misinformation has on public health. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 8 10/19/2021 City Council Meeting PacketOctober 19, 2021SPECIAL CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Vicente SarmientoMayorThai Viet PhanCouncilmember – Ward 1 David PenalozaMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 Nelida MendozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Daisy GomezClerk of the CouncilIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 andAT&T U­verse channel 99.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda or on matters which are not on theagenda, but are within the subject matter jurisdiction of the City Council may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA92701. All written communications received via mail by 3:00 p.m. on the day of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received before 3:00 p.m. onthe day of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a: i) closed session item, ii)general agenda item, iii) public hearing item, iv) special agenda item, or v) for HousingAuthority item. You may request to speak by dialing *9 from your phone or you mayvirtually raise your hand from Zoom. After the Clerk confirms the last three digits of thecaller’s phone number or Zoom ID and unmutes them, the caller must press *6 ormicrophone icon to speak. Callers are encouraged, but not required, to identifythemselves by name. Each caller will be provided three (3) minutes to speak, unlessdue to the number of speakers wanting to speak a decision is made to provide adifferent amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Face coverings are optional formembers of the public who enter City buildings who have been vaccinated againstCOVID­19. Public comments are limited to three (3) minutes per speaker, unless adifferent time is announced by the presiding chair. Speakers who wish to address theCouncil must do so by submitting a “Request to Speak” card as early as3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all otherdesignated public comment periods as listed below. The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You canprovide live comments on closed session items by joining Zoom or the Conference Call asdescribed in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakerqueue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00p.m. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THECONFERENCE CALL PRIOR TO 6:00 p.m.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).SPECIAL CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezNelida MendozaThai Viet PhanMayor  Pro Tem David PenalozaMayorVicente SarmientoCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoClerk of the Council Daisy GomezPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government CodeSection 54957Title: Clerk of the Council, City Attorney and City Manager 2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section54957.6Agency designated representative: Human Resources DirectorUnrepresented employee: Clerk of the Council, City Attorney and City Manager3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54956.8:Address of Property:  1405 French Street, APN: 398­151­01 (Portion of)Negotiator:                  Kristine Ridge, City ManagerNegotiating with:         Santa Ana Unified School DistrictTerms:                         Price and terms related to the possible acquisition of realproperty. CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken atthe Regular Open Session which will begin immediately following the Closed Session.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERROLL CALLPLEDGE OF ALLEGIANCE Mayor SarmientoINVOCATIONMaria KhaniCEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundationdeclaring October as Adopt­A­Shelter Dog Month.2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Directorand the Planning & Building Agency declaring October as National CommunityPlanning Month.3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinagafor Outstanding Contributions to the Community.4.Certificate of Recognition presented by Councilmember Phan to Godinez FundamentalHigh School and Educators for Outstanding Contributions to the Educational System: Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin;Alba Valenzuela.STAFF PRESENTATIONS5.COVID­19 Update in the Community.CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 19.6.Excused AbsencesDepartment(s): Clerk of the Council OfficeRecommended Action: Excuse the absent members.7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY ANDMOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREEPERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE INCONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITYandAdopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONSFirst reading at the October 5, 2021 City Council meeting and approved by a vote of 4­3 (Bacerra, Mendoza and Penaloza abstained). Published in the Orange County Reporter on October 8, 2021. Department(s): Community Development AgencyRecommended Action: Place ordinances on second reading and adopt.8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5Representative to the Youth Commission for a Partial­Term Expiring December 10,2024Department(s): Clerk of the Council OfficeRecommended Action: Appoint Dahlia Sarmiento to the Youth Commissionrepresenting Ward 5 and administer Oath of Office.9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores toRepresent Title II Adult Education to the Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023(replacing Snapper) to represent Social Services Agency and Dr. Marilyn Floresrepresenting Title II Adult Education to the Workforce Development Board. 10.Homeless Navigation Center UpdateDepartment(s): Community Development AgencyRecommended Action: Receive and file the Homeless Navigation Center update.11.Receive and File of the Urban Forest Management Plan as Part of the City ForestRenewal Project in Collaboration with West Coast Arborists, Inc. and California UrbanForests CouncilDepartment(s): Public Works AgencyRecommended Action: Receive and file of the Urban Forest Management Plan.12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase ofEarly Literacy Station Tablets (Revive Santa Ana Program)Department(s): LibraryRecommended Action: Approve a sole source purchase order to AWE Acquisition,Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for atotal amount of $59,806.25, subject to non­substantive changes approved by the CityManager and City Attorney.13.Approve Historic Property Preservation AgreementsDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager or designee to execute theattached Mills Act agreement with the below­referenced property owners for theidentified structure(s), subject to non­substantive changes approved by the CityManager and City Attorney.Property Owner(s), Historic Property Preservation Agreement No.,Address/House, Vote by HRC1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard,7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX)2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained,Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX)3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1(Carpenter Absent) (Agreement No. 2021­XXX)4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1(Carpenter Absent) (Agreement No. 2021­XXX)5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenterand Pena­Sarmiento Absent) (Agreement No. 2021­XXX)14.Approve a Third Amendment to Extend the Term for the License Agreement with EastEnd Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor DiningActivities to Occur within Plaza Calle CuatroDepartment(s): Parks, Recreation, and Community Services, Planning and BuildingAgencyRecommended Action: Authorize the City Manager to execute a third amendmentto extend the term for the License Agreement with East End Realty Partnership, LPand the Wursthaus Inc. to allow temporary outdoor dining activities to occur withinPlaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, foran amount not to exceed $2,028, subject to non­substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021­XXX). 15.Approve a Facilities Use Agreement with Rancho Santiago Community College District to Offer a Variety of Adult Education Classes and Enrichment Programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center Department(s): Parks, Recreation, and Community Services Recommended Action: Authorize the City Manager to execute a facilities use agreement with Rancho Santiago Community College District to offer adult education classes and enrichment programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center for a term through September 1, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $100,000 (Non­General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022­043) to recognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds in the amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­ Indirect revenue account and appropriate the same amount to the OTS­Bicycle Safety PWA, Contract Services­Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manage to execute a one­year grant agreement (PS22025) with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $100,000 for a one­year period beginning October 1, 2021 and ending September 30, 2022, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­ XXX). 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc. to provide bicycle safety education services for a one­year period beginning October 19, 2021 and ending October 31, 2022, in an amount not to exceed $100,000, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in an Aggregate Amount Not to Exceed $70,000 to Provide an Engineering and Traffic Survey for Speed Limits Update (Project #22­6992) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with AGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for Speed Limits Update for a two­year term expiring October 18, 2023, with a provision for a one­year extension exercisable by the City Manager and the City Attorney, in a total amount not to exceed $70,000 which includes a contingency of $14,980, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not to Exceed $91,000, for a Pavement Management Program Update (Project 21­6898) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program Update in an amount not to exceed $91,000, which includes the base amount of $79,038 plus optional task and contingency of $11,962, for a two­year term beginning October 19, 2021 and expiring October 18, 2023, with a provision for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021­2022 Capital Improvement Program (Non­General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park and Portola Park) and agreeing to endeavor to provide $116,657.52 per site to fund the remaining purchase price of the Fitness Courts. 2. Approve an appropriation adjustment (2022­042) to recognize and appropriate $60,000 in grant funds from the National Fitness Campaign, LLC. (Requires five affirmative votes) 3. Approve a sole source purchase order to the National Fitness Campaign, LLC for a Fitness Court at Centennial and Portola Parks for an amount not to exceed $233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public Benefit Fund, subject to non­substantive changes approved by the City Manager and City Attorney. 4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include the Centennial Park Fitness Court and the Portola Park Fitness Court projects. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­ 7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program) Continued from the September 21, 2021 and October 5, 2021 City Council Meetings. Department(s): Public Works Agency and Parks, Recreation, and Community Services Recommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2.    Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. 21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects on Public Health Department(s): City Manager Office Recommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncing COVID­19 misinformation and declaring the detrimental effects that COVID­19 misinformation has on public health. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 9 10/19/2021 City Council Meeting PacketOctober 19, 2021SPECIAL CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Vicente SarmientoMayorThai Viet PhanCouncilmember – Ward 1 David PenalozaMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 Nelida MendozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Daisy GomezClerk of the CouncilIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 andAT&T U­verse channel 99.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda or on matters which are not on theagenda, but are within the subject matter jurisdiction of the City Council may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA92701. All written communications received via mail by 3:00 p.m. on the day of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received before 3:00 p.m. onthe day of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a: i) closed session item, ii)general agenda item, iii) public hearing item, iv) special agenda item, or v) for HousingAuthority item. You may request to speak by dialing *9 from your phone or you mayvirtually raise your hand from Zoom. After the Clerk confirms the last three digits of thecaller’s phone number or Zoom ID and unmutes them, the caller must press *6 ormicrophone icon to speak. Callers are encouraged, but not required, to identifythemselves by name. Each caller will be provided three (3) minutes to speak, unlessdue to the number of speakers wanting to speak a decision is made to provide adifferent amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Face coverings are optional formembers of the public who enter City buildings who have been vaccinated againstCOVID­19. Public comments are limited to three (3) minutes per speaker, unless adifferent time is announced by the presiding chair. Speakers who wish to address theCouncil must do so by submitting a “Request to Speak” card as early as3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all otherdesignated public comment periods as listed below. The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You canprovide live comments on closed session items by joining Zoom or the Conference Call asdescribed in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakerqueue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00p.m. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THECONFERENCE CALL PRIOR TO 6:00 p.m.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).SPECIAL CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezNelida MendozaThai Viet PhanMayor  Pro Tem David PenalozaMayorVicente SarmientoCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoClerk of the Council Daisy GomezPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government CodeSection 54957Title: Clerk of the Council, City Attorney and City Manager 2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section54957.6Agency designated representative: Human Resources DirectorUnrepresented employee: Clerk of the Council, City Attorney and City Manager3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54956.8:Address of Property:  1405 French Street, APN: 398­151­01 (Portion of)Negotiator:                  Kristine Ridge, City ManagerNegotiating with:         Santa Ana Unified School DistrictTerms:                         Price and terms related to the possible acquisition of realproperty. CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken atthe Regular Open Session which will begin immediately following the Closed Session.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERROLL CALLPLEDGE OF ALLEGIANCE Mayor SarmientoINVOCATIONMaria KhaniCEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundationdeclaring October as Adopt­A­Shelter Dog Month.2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Directorand the Planning & Building Agency declaring October as National CommunityPlanning Month.3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinagafor Outstanding Contributions to the Community.4.Certificate of Recognition presented by Councilmember Phan to Godinez FundamentalHigh School and Educators for Outstanding Contributions to the Educational System: Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin;Alba Valenzuela.STAFF PRESENTATIONS5.COVID­19 Update in the Community.CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 19.6.Excused AbsencesDepartment(s): Clerk of the Council OfficeRecommended Action: Excuse the absent members.7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY ANDMOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREEPERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE INCONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITYandAdopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONSFirst reading at the October 5, 2021 City Council meeting and approved by a vote of 4­3 (Bacerra, Mendoza and Penaloza abstained). Published in the Orange County Reporter on October 8, 2021. Department(s): Community Development AgencyRecommended Action: Place ordinances on second reading and adopt.8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5Representative to the Youth Commission for a Partial­Term Expiring December 10,2024Department(s): Clerk of the Council OfficeRecommended Action: Appoint Dahlia Sarmiento to the Youth Commissionrepresenting Ward 5 and administer Oath of Office.9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores toRepresent Title II Adult Education to the Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023(replacing Snapper) to represent Social Services Agency and Dr. Marilyn Floresrepresenting Title II Adult Education to the Workforce Development Board. 10.Homeless Navigation Center UpdateDepartment(s): Community Development AgencyRecommended Action: Receive and file the Homeless Navigation Center update.11.Receive and File of the Urban Forest Management Plan as Part of the City ForestRenewal Project in Collaboration with West Coast Arborists, Inc. and California UrbanForests CouncilDepartment(s): Public Works AgencyRecommended Action: Receive and file of the Urban Forest Management Plan.12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase ofEarly Literacy Station Tablets (Revive Santa Ana Program)Department(s): LibraryRecommended Action: Approve a sole source purchase order to AWE Acquisition,Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for atotal amount of $59,806.25, subject to non­substantive changes approved by the CityManager and City Attorney.13.Approve Historic Property Preservation AgreementsDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager or designee to execute theattached Mills Act agreement with the below­referenced property owners for theidentified structure(s), subject to non­substantive changes approved by the CityManager and City Attorney.Property Owner(s), Historic Property Preservation Agreement No.,Address/House, Vote by HRC1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard,7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX)2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained,Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX)3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1(Carpenter Absent) (Agreement No. 2021­XXX)4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1(Carpenter Absent) (Agreement No. 2021­XXX)5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenterand Pena­Sarmiento Absent) (Agreement No. 2021­XXX)14.Approve a Third Amendment to Extend the Term for the License Agreement with EastEnd Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor DiningActivities to Occur within Plaza Calle CuatroDepartment(s): Parks, Recreation, and Community Services, Planning and BuildingAgencyRecommended Action: Authorize the City Manager to execute a third amendmentto extend the term for the License Agreement with East End Realty Partnership, LPand the Wursthaus Inc. to allow temporary outdoor dining activities to occur withinPlaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, foran amount not to exceed $2,028, subject to non­substantive changes approved by theCity Manager and the City Attorney (Agreement No. 2021­XXX).15.Approve a Facilities Use Agreement with Rancho Santiago Community CollegeDistrict to Offer a Variety of Adult Education Classes and Enrichment Programs atCorbin Community Center, Santa Ana Senior Center, and Southwest Senior CenterDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to execute a facilities useagreement with Rancho Santiago Community College District to offer adult educationclasses and enrichment programs at Corbin Community Center, Santa Ana SeniorCenter, and Southwest Senior Center for a term through September 1, 2022, subjectto non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2021­XXX).16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve anAgreement with the State of California Office of Traffic Safety to Secure a BicycleSafety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement withCharitable Ventures of Orange County to Provide Bicycle Safety Education in anAmount Not to Exceed $100,000 (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment (2022­043) torecognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds inthe amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle SafetyPWA, Contract Services­Professional expenditure account. (Requires five affirmativevotes)2. Authorize the City Manage to execute a one­year grant agreement (PS22025) withthe State of California Office of Traffic Safety for Pedestrian and Bicycle SafetyProgram funds in an amount not to exceed $100,000 for a one­year period beginningOctober 1, 2021 and ending September 30, 2022, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2021­XXX).3. Authorize the City Manager to execute an agreement with Charitable Ventures ofOrange County, Inc. to provide bicycle safety education services for a one­year periodbeginning October 19, 2021 and ending October 31, 2022, in an amount not toexceed $100,000, subject to non­substantive changes approved by the City Managerand City Attorney (Agreement No. 2021­XXX).17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in anAggregate Amount Not to Exceed $70,000 to Provide an Engineering and TrafficSurvey for Speed Limits Update (Project #22­6992) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement with AGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for Speed Limits Update for a two­year term expiring October 18, 2023, with a provision for a one­year extension exercisable by the City Manager and the City Attorney, in a total amount not to exceed $70,000 which includes a contingency of $14,980, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not to Exceed $91,000, for a Pavement Management Program Update (Project 21­6898) (Non­General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program Update in an amount not to exceed $91,000, which includes the base amount of $79,038 plus optional task and contingency of $11,962, for a two­year term beginning October 19, 2021 and expiring October 18, 2023, with a provision for two, one­year extensions, subject to non­substantive changes approved by the City Manager and City Attorney (Agreement No. 2021­XXX). 19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021­2022 Capital Improvement Program (Non­General Fund) Department(s): Parks, Recreation, and Community Services Recommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park and Portola Park) and agreeing to endeavor to provide $116,657.52 per site to fund the remaining purchase price of the Fitness Courts. 2. Approve an appropriation adjustment (2022­042) to recognize and appropriate $60,000 in grant funds from the National Fitness Campaign, LLC. (Requires five affirmative votes) 3. Approve a sole source purchase order to the National Fitness Campaign, LLC for a Fitness Court at Centennial and Portola Parks for an amount not to exceed $233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public Benefit Fund, subject to non­substantive changes approved by the City Manager and City Attorney. 4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to include the Centennial Park Fitness Court and the Portola Park Fitness Court projects. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­ 7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program) Continued from the September 21, 2021 and October 5, 2021 City Council Meetings. Department(s): Public Works Agency and Parks, Recreation, and Community Services Recommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2.    Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. 21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects on Public Health Department(s): City Manager Office Recommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncing COVID­19 misinformation and declaring the detrimental effects that COVID­19 misinformation has on public health. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 10 10/19/2021 City Council Meeting PacketOctober 19, 2021SPECIAL CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Vicente SarmientoMayorThai Viet PhanCouncilmember – Ward 1 David PenalozaMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 Nelida MendozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Daisy GomezClerk of the CouncilIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 andAT&T U­verse channel 99.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda or on matters which are not on theagenda, but are within the subject matter jurisdiction of the City Council may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA92701. All written communications received via mail by 3:00 p.m. on the day of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received before 3:00 p.m. onthe day of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a: i) closed session item, ii)general agenda item, iii) public hearing item, iv) special agenda item, or v) for HousingAuthority item. You may request to speak by dialing *9 from your phone or you mayvirtually raise your hand from Zoom. After the Clerk confirms the last three digits of thecaller’s phone number or Zoom ID and unmutes them, the caller must press *6 ormicrophone icon to speak. Callers are encouraged, but not required, to identifythemselves by name. Each caller will be provided three (3) minutes to speak, unlessdue to the number of speakers wanting to speak a decision is made to provide adifferent amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Face coverings are optional formembers of the public who enter City buildings who have been vaccinated againstCOVID­19. Public comments are limited to three (3) minutes per speaker, unless adifferent time is announced by the presiding chair. Speakers who wish to address theCouncil must do so by submitting a “Request to Speak” card as early as3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all otherdesignated public comment periods as listed below. The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You canprovide live comments on closed session items by joining Zoom or the Conference Call asdescribed in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakerqueue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00p.m. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THECONFERENCE CALL PRIOR TO 6:00 p.m.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).SPECIAL CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezNelida MendozaThai Viet PhanMayor  Pro Tem David PenalozaMayorVicente SarmientoCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoClerk of the Council Daisy GomezPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government CodeSection 54957Title: Clerk of the Council, City Attorney and City Manager 2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section54957.6Agency designated representative: Human Resources DirectorUnrepresented employee: Clerk of the Council, City Attorney and City Manager3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54956.8:Address of Property:  1405 French Street, APN: 398­151­01 (Portion of)Negotiator:                  Kristine Ridge, City ManagerNegotiating with:         Santa Ana Unified School DistrictTerms:                         Price and terms related to the possible acquisition of realproperty. CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken atthe Regular Open Session which will begin immediately following the Closed Session.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERROLL CALLPLEDGE OF ALLEGIANCE Mayor SarmientoINVOCATIONMaria KhaniCEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundationdeclaring October as Adopt­A­Shelter Dog Month.2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Directorand the Planning & Building Agency declaring October as National CommunityPlanning Month.3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinagafor Outstanding Contributions to the Community.4.Certificate of Recognition presented by Councilmember Phan to Godinez FundamentalHigh School and Educators for Outstanding Contributions to the Educational System: Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin;Alba Valenzuela.STAFF PRESENTATIONS5.COVID­19 Update in the Community.CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 19.6.Excused AbsencesDepartment(s): Clerk of the Council OfficeRecommended Action: Excuse the absent members.7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY ANDMOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREEPERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE INCONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITYandAdopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONSFirst reading at the October 5, 2021 City Council meeting and approved by a vote of 4­3 (Bacerra, Mendoza and Penaloza abstained). Published in the Orange County Reporter on October 8, 2021. Department(s): Community Development AgencyRecommended Action: Place ordinances on second reading and adopt.8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5Representative to the Youth Commission for a Partial­Term Expiring December 10,2024Department(s): Clerk of the Council OfficeRecommended Action: Appoint Dahlia Sarmiento to the Youth Commissionrepresenting Ward 5 and administer Oath of Office.9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores toRepresent Title II Adult Education to the Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023(replacing Snapper) to represent Social Services Agency and Dr. Marilyn Floresrepresenting Title II Adult Education to the Workforce Development Board. 10.Homeless Navigation Center UpdateDepartment(s): Community Development AgencyRecommended Action: Receive and file the Homeless Navigation Center update.11.Receive and File of the Urban Forest Management Plan as Part of the City ForestRenewal Project in Collaboration with West Coast Arborists, Inc. and California UrbanForests CouncilDepartment(s): Public Works AgencyRecommended Action: Receive and file of the Urban Forest Management Plan.12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase ofEarly Literacy Station Tablets (Revive Santa Ana Program)Department(s): LibraryRecommended Action: Approve a sole source purchase order to AWE Acquisition,Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for atotal amount of $59,806.25, subject to non­substantive changes approved by the CityManager and City Attorney.13.Approve Historic Property Preservation AgreementsDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager or designee to execute theattached Mills Act agreement with the below­referenced property owners for theidentified structure(s), subject to non­substantive changes approved by the CityManager and City Attorney.Property Owner(s), Historic Property Preservation Agreement No.,Address/House, Vote by HRC1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard,7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX)2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained,Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX)3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1(Carpenter Absent) (Agreement No. 2021­XXX)4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1(Carpenter Absent) (Agreement No. 2021­XXX)5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenterand Pena­Sarmiento Absent) (Agreement No. 2021­XXX)14.Approve a Third Amendment to Extend the Term for the License Agreement with EastEnd Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor DiningActivities to Occur within Plaza Calle CuatroDepartment(s): Parks, Recreation, and Community Services, Planning and BuildingAgencyRecommended Action: Authorize the City Manager to execute a third amendmentto extend the term for the License Agreement with East End Realty Partnership, LPand the Wursthaus Inc. to allow temporary outdoor dining activities to occur withinPlaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, foran amount not to exceed $2,028, subject to non­substantive changes approved by theCity Manager and the City Attorney (Agreement No. 2021­XXX).15.Approve a Facilities Use Agreement with Rancho Santiago Community CollegeDistrict to Offer a Variety of Adult Education Classes and Enrichment Programs atCorbin Community Center, Santa Ana Senior Center, and Southwest Senior CenterDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to execute a facilities useagreement with Rancho Santiago Community College District to offer adult educationclasses and enrichment programs at Corbin Community Center, Santa Ana SeniorCenter, and Southwest Senior Center for a term through September 1, 2022, subjectto non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2021­XXX).16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve anAgreement with the State of California Office of Traffic Safety to Secure a BicycleSafety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement withCharitable Ventures of Orange County to Provide Bicycle Safety Education in anAmount Not to Exceed $100,000 (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment (2022­043) torecognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds inthe amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle SafetyPWA, Contract Services­Professional expenditure account. (Requires five affirmativevotes)2. Authorize the City Manage to execute a one­year grant agreement (PS22025) withthe State of California Office of Traffic Safety for Pedestrian and Bicycle SafetyProgram funds in an amount not to exceed $100,000 for a one­year period beginningOctober 1, 2021 and ending September 30, 2022, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2021­XXX).3. Authorize the City Manager to execute an agreement with Charitable Ventures ofOrange County, Inc. to provide bicycle safety education services for a one­year periodbeginning October 19, 2021 and ending October 31, 2022, in an amount not toexceed $100,000, subject to non­substantive changes approved by the City Managerand City Attorney (Agreement No. 2021­XXX).17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in anAggregate Amount Not to Exceed $70,000 to Provide an Engineering and TrafficSurvey for Speed Limits Update (Project #22­6992) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement withAGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for SpeedLimits Update for a two­year term expiring October 18, 2023, with a provision for aone­year extension exercisable by the City Manager and the City Attorney, in a totalamount not to exceed $70,000 which includes a contingency of $14,980, subject tonon­substantive changes approved by the City Manager and City Attorney(Agreement No. 2021­XXX).18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not toExceed $91,000, for a Pavement Management Program Update (Project 21­6898)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement withBucknam Infrastructure Group, Inc. for the Pavement Management Program Update inan amount not to exceed $91,000, which includes the base amount of $79,038 plusoptional task and contingency of $11,962, for a two­year term beginning October 19,2021 and expiring October 18, 2023, with a provision for two, one­year extensions,subject to non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2021­XXX).19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approvean Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds,Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC forthe Purchase of a Fitness Court at Centennial and Portola Parks, and Amend theFiscal Year 2021­2022 Capital Improvement Program (Non­General Fund)Department(s): Parks, Recreation, and Community ServicesRecommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution acceptingthe 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park andPortola Park) and agreeing to endeavor to provide $116,657.52 per site to fund theremaining purchase price of the Fitness Courts.2. Approve an appropriation adjustment (2022­042) to recognize and appropriate$60,000 in grant funds from the National Fitness Campaign, LLC. (Requires fiveaffirmative votes)3. Approve a sole source purchase order to the National Fitness Campaign, LLC for aFitness Court at Centennial and Portola Parks for an amount not to exceed$233,315.04 ($293,315.04 less grant of $60,000) to be funded by the CannabisPublic Benefit Fund, subject to non­substantive changes approved by the CityManager and City Attorney.4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Programto include the Centennial Park Fitness Court and the Portola Park Fitness Courtprojects. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­ 7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program) Continued from the September 21, 2021 and October 5, 2021 City Council Meetings. Department(s): Public Works Agency and Parks, Recreation, and Community Services Recommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non­substantive changes approved by the City Manager and the City Attorney. 2.    Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3.    Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. 21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects on Public Health Department(s): City Manager Office Recommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncing COVID­19 misinformation and declaring the detrimental effects that COVID­19 misinformation has on public health. **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 11 10/19/2021 City Council Meeting PacketOctober 19, 2021SPECIAL CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:45 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Vicente SarmientoMayorThai Viet PhanCouncilmember – Ward 1 David PenalozaMayor Pro Tem ­ Ward 2Jessie LopezCouncilmember ­ Ward 3 Phil BacerraCouncilmember ­ Ward 4Johnathan Ryan HernandezCouncilmember ­ Ward 5 Nelida MendozaCouncilmember ­ Ward 6Mayor and Council telephone: 714­647­6900Agenda item inquiries: 714­647­6520Sonia R. CarvalhoCity Attorney Kristine RidgeCity Manager Daisy GomezClerk of the CouncilIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 647­5624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santa­ana.org/city­meetings.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision ­ The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission ­ To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles ­ Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct ­ At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting in­person or join via Zoom. TheCity Council meeting will occur live via teleconference Zoom webinar. You may view themeeting from your computer, tablet or smart phone via YouTube LiveStream atwww.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum channel 3 andAT&T U­verse channel 99.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda or on matters which are not on theagenda, but are within the subject matter jurisdiction of the City Council may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the Clerk of the Council, 20 Civic Center Plaza M­30, Santa Ana, CA92701. All written communications received via mail by 3:00 p.m. on the day of themeeting will be distributed to the City Council and imaged into the City’s documentarchive system which is available for public review.SENDING E­MAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santa­ana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received before 3:00 p.m. onthe day of the meeting will be distributed to the City Council and imaged into the City’sdocument archive system which is available for public review.LIVE VIRTUAL OPTION – Members of the public may provide live comments duringthe meeting by Zoom or Conference Call. To join by Zoom click on or type the followingaddress into your web browser https://us02web.zoom.us/j/315965149. To join theConference Call: Dial (669) 900­9128 and enter MEETING ID: 315 965 149#. You willbe prompted by the City Clerk when it is time for a: i) closed session item, ii)general agenda item, iii) public hearing item, iv) special agenda item, or v) for HousingAuthority item. You may request to speak by dialing *9 from your phone or you mayvirtually raise your hand from Zoom. After the Clerk confirms the last three digits of thecaller’s phone number or Zoom ID and unmutes them, the caller must press *6 ormicrophone icon to speak. Callers are encouraged, but not required, to identifythemselves by name. Each caller will be provided three (3) minutes to speak, unlessdue to the number of speakers wanting to speak a decision is made to provide adifferent amount of time to speak.IN­PERSON OPTION ­ Members of the public can provide in­person comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting in­person. Face coverings are optional formembers of the public who enter City buildings who have been vaccinated againstCOVID­19. Public comments are limited to three (3) minutes per speaker, unless adifferent time is announced by the presiding chair. Speakers who wish to address theCouncil must do so by submitting a “Request to Speak” card as early as3:45 p.m. for Special Closed Session items and before 6:00 p.m. for all otherdesignated public comment periods as listed below. The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON SPECIAL CLOSED SESSION ITEMS – You canprovide live comments on closed session items by joining Zoom or the Conference Call asdescribed in the LIVE or IN­PERSON PUBLIC COMMENTS OPTION above. Speakerqueue will open at 3:30 p.m. PLEASE JOIN ZOOM OR THE CONFERENCE CALL BY 4:00p.m. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NON­AGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or IN­PERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 4:30 p.m. PLEASE JOIN ZOOM OR THECONFERENCE CALL PRIOR TO 6:00 p.m.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or IN­PERSONPUBLIC COMMENTS OPTION above. NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).SPECIAL CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezNelida MendozaThai Viet PhanMayor  Pro Tem David PenalozaMayorVicente SarmientoCity Manager Kristine RidgeCity Attorney Sonia R. CarvalhoClerk of the Council Daisy GomezPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government CodeSection 54957Title: Clerk of the Council, City Attorney and City Manager 2.CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section54957.6Agency designated representative: Human Resources DirectorUnrepresented employee: Clerk of the Council, City Attorney and City Manager3.CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to GovernmentCode Section 54956.8:Address of Property:  1405 French Street, APN: 398­151­01 (Portion of)Negotiator:                  Kristine Ridge, City ManagerNegotiating with:         Santa Ana Unified School DistrictTerms:                         Price and terms related to the possible acquisition of realproperty. CLOSED SESSION REPORT – The City Attorney will report on any action(s) to be taken atthe Regular Open Session which will begin immediately following the Closed Session.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.RECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERROLL CALLPLEDGE OF ALLEGIANCE Mayor SarmientoINVOCATIONMaria KhaniCEREMONIAL PRESENTATIONS1.Proclamation presented by Mayor Pro Tem Penaloza to Shamrock Rescue Foundationdeclaring October as Adopt­A­Shelter Dog Month.2.Proclamation presented by Councilmember Bacerra to Minh Thai, Executive Directorand the Planning & Building Agency declaring October as National CommunityPlanning Month.3.Certificate of Recognition presented by Councilmember Mendoza to Cecilia Aguinagafor Outstanding Contributions to the Community.4.Certificate of Recognition presented by Councilmember Phan to Godinez FundamentalHigh School and Educators for Outstanding Contributions to the Educational System: Jimmy Bravo; Elizabeth Castro; Dr. Veronica Chavez; Mathew Hall; Michelle Holguin;Alba Valenzuela.STAFF PRESENTATIONS5.COVID­19 Update in the Community.CLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENT – Public comments will be held during the beginning of the meeting forALL comments on agenda and non­agenda items, with the exception of public hearings.Comments for public hearings will take place after the hearing is opened.NOTE: Redistricting Public Hearing Item #22 will be heard at 7:00 p.m.CONSENT CALENDARRECOMMENDED ACTION:  Approve staff recommendations on the followingConsent Calendar Items: 6 through 19.6.Excused AbsencesDepartment(s): Clerk of the Council OfficeRecommended Action: Excuse the absent members.7.Adopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY ANDMOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREEPERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE INCONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITYandAdopt Ordinance No. NS­XXXX – AN ORDINANCE OF THE CITY COUNCIL OF THECITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONSFirst reading at the October 5, 2021 City Council meeting and approved by a vote of 4­3 (Bacerra, Mendoza and Penaloza abstained). Published in the Orange County Reporter on October 8, 2021. Department(s): Community Development AgencyRecommended Action: Place ordinances on second reading and adopt.8.Appoint Dahlia Sarmiento Nominated by Councilmember Hernandez as the Ward 5Representative to the Youth Commission for a Partial­Term Expiring December 10,2024Department(s): Clerk of the Council OfficeRecommended Action: Appoint Dahlia Sarmiento to the Youth Commissionrepresenting Ward 5 and administer Oath of Office.9.Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores toRepresent Title II Adult Education to the Workforce Development BoardDepartment(s): Community Development AgencyRecommended Action: Appoint Gail Araujo for a partial term expiring May 31, 2023(replacing Snapper) to represent Social Services Agency and Dr. Marilyn Floresrepresenting Title II Adult Education to the Workforce Development Board. 10.Homeless Navigation Center UpdateDepartment(s): Community Development AgencyRecommended Action: Receive and file the Homeless Navigation Center update.11.Receive and File of the Urban Forest Management Plan as Part of the City ForestRenewal Project in Collaboration with West Coast Arborists, Inc. and California UrbanForests CouncilDepartment(s): Public Works AgencyRecommended Action: Receive and file of the Urban Forest Management Plan.12.Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase ofEarly Literacy Station Tablets (Revive Santa Ana Program)Department(s): LibraryRecommended Action: Approve a sole source purchase order to AWE Acquisition,Inc. for the purchase of 15 Early Literacy Station tablets and a two­year warranty for atotal amount of $59,806.25, subject to non­substantive changes approved by the CityManager and City Attorney.13.Approve Historic Property Preservation AgreementsDepartment(s): Planning and Building AgencyRecommended Action: Authorize the City Manager or designee to execute theattached Mills Act agreement with the below­referenced property owners for theidentified structure(s), subject to non­substantive changes approved by the CityManager and City Attorney.Property Owner(s), Historic Property Preservation Agreement No.,Address/House, Vote by HRC1. Corey Flynn Van Houten, 2021­13, 2417 N. North Park Boulevard,7:0:0:2(Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX)2. Allan Tea, 2021­14, 2120 N. Heliotrope Drive, 6:0:1:2 (Murashie Abstained,Carpenter and Pena­Sarmiento Absent) (Agreement No. 2021­XXX)3. Trevor Smith and Bridget Furey, 2021­15, 2307 N. Riverside Drive, 8:0:0:1(Carpenter Absent) (Agreement No. 2021­XXX)4. Gerald and Mary O’Connell, 2021­16, 2420 N. North Park Boulevard, 8:0:0:1(Carpenter Absent) (Agreement No. 2021­XXX)5. 217 North Main Investments, LLC, 2021­19, 217 N. Main Street, 7:0:0:2 (Carpenterand Pena­Sarmiento Absent) (Agreement No. 2021­XXX)14.Approve a Third Amendment to Extend the Term for the License Agreement with EastEnd Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor DiningActivities to Occur within Plaza Calle CuatroDepartment(s): Parks, Recreation, and Community Services, Planning and BuildingAgencyRecommended Action: Authorize the City Manager to execute a third amendmentto extend the term for the License Agreement with East End Realty Partnership, LPand the Wursthaus Inc. to allow temporary outdoor dining activities to occur withinPlaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, foran amount not to exceed $2,028, subject to non­substantive changes approved by theCity Manager and the City Attorney (Agreement No. 2021­XXX).15.Approve a Facilities Use Agreement with Rancho Santiago Community CollegeDistrict to Offer a Variety of Adult Education Classes and Enrichment Programs atCorbin Community Center, Santa Ana Senior Center, and Southwest Senior CenterDepartment(s): Parks, Recreation, and Community ServicesRecommended Action: Authorize the City Manager to execute a facilities useagreement with Rancho Santiago Community College District to offer adult educationclasses and enrichment programs at Corbin Community Center, Santa Ana SeniorCenter, and Southwest Senior Center for a term through September 1, 2022, subjectto non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2021­XXX).16.Approve Appropriation Adjustment to Recognize Grant Revenue, Approve anAgreement with the State of California Office of Traffic Safety to Secure a BicycleSafety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement withCharitable Ventures of Orange County to Provide Bicycle Safety Education in anAmount Not to Exceed $100,000 (Non­General Fund)Department(s): Public Works AgencyRecommended Action: 1. Approve an appropriation adjustment (2022­043) torecognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds inthe amount of $100,000 in the OTS­PWA Traffic Safety Grants, Federal Grants­Indirect revenue account and appropriate the same amount to the OTS­Bicycle SafetyPWA, Contract Services­Professional expenditure account. (Requires five affirmativevotes)2. Authorize the City Manage to execute a one­year grant agreement (PS22025) withthe State of California Office of Traffic Safety for Pedestrian and Bicycle SafetyProgram funds in an amount not to exceed $100,000 for a one­year period beginningOctober 1, 2021 and ending September 30, 2022, subject to non­substantivechanges approved by the City Manager and City Attorney (Agreement No. 2021­XXX).3. Authorize the City Manager to execute an agreement with Charitable Ventures ofOrange County, Inc. to provide bicycle safety education services for a one­year periodbeginning October 19, 2021 and ending October 31, 2022, in an amount not toexceed $100,000, subject to non­substantive changes approved by the City Managerand City Attorney (Agreement No. 2021­XXX).17.Approve an Agreement with AGA Engineering, Inc. for up to a Three­year Term in anAggregate Amount Not to Exceed $70,000 to Provide an Engineering and TrafficSurvey for Speed Limits Update (Project #22­6992) (Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement withAGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for SpeedLimits Update for a two­year term expiring October 18, 2023, with a provision for aone­year extension exercisable by the City Manager and the City Attorney, in a totalamount not to exceed $70,000 which includes a contingency of $14,980, subject tonon­substantive changes approved by the City Manager and City Attorney(Agreement No. 2021­XXX).18.Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not toExceed $91,000, for a Pavement Management Program Update (Project 21­6898)(Non­General Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute an agreement withBucknam Infrastructure Group, Inc. for the Pavement Management Program Update inan amount not to exceed $91,000, which includes the base amount of $79,038 plusoptional task and contingency of $11,962, for a two­year term beginning October 19,2021 and expiring October 18, 2023, with a provision for two, one­year extensions,subject to non­substantive changes approved by the City Manager and City Attorney(Agreement No. 2021­XXX).19.Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approvean Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds,Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC forthe Purchase of a Fitness Court at Centennial and Portola Parks, and Amend theFiscal Year 2021­2022 Capital Improvement Program (Non­General Fund)Department(s): Parks, Recreation, and Community ServicesRecommended Action: 1. Resolution No. 2021­XXX – Adopt a resolution acceptingthe 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park andPortola Park) and agreeing to endeavor to provide $116,657.52 per site to fund theremaining purchase price of the Fitness Courts.2. Approve an appropriation adjustment (2022­042) to recognize and appropriate$60,000 in grant funds from the National Fitness Campaign, LLC. (Requires fiveaffirmative votes)3. Approve a sole source purchase order to the National Fitness Campaign, LLC for aFitness Court at Centennial and Portola Parks for an amount not to exceed$233,315.04 ($293,315.04 less grant of $60,000) to be funded by the CannabisPublic Benefit Fund, subject to non­substantive changes approved by the CityManager and City Attorney.4. Approve an amendment to the Fiscal Year 2021­22 Capital Improvement Programto include the Centennial Park Fitness Court and the Portola Park Fitness Courtprojects.**END OF CONSENT CALENDAR**BUSINESS CALENDAR20.Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575,for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year2021­22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amendthe Fiscal Year 2021­22 Capital Improvement Program (Project Nos. 21­7533, 21­7534, 21­7535) (Non­General Fund) (Revive Santa Ana Program)Continued from the September 21, 2021 and October 5, 2021 City Council Meetings.Department(s): Public Works Agency and Parks, Recreation, and CommunityServicesRecommended Action: 1.    Award a construction contract to iBuild Spectrum, Inc.,the lowest responsible bidder, in accordance with the base bid in the amount of$1,408,575, for construction of the Campesino Park, Memorial Park, and MadisonPark Restroom Projects, for the term beginning September 21, 2021, and endingupon project completion, and authorize the City Manager to execute the contractsubject to non­substantive changes approved by the City Manager and the CityAttorney.2.    Approve the Project Cost Analysis for a total estimated construction delivery costof $1,640,000, which includes $1,408,575 for the construction contract, $91,072 forcontract administration, inspection and testing, and a $140,353 project contingencyfor unanticipated or unforeseen work.3.    Approve an amendment to the Fiscal Year 2021­22 Capital ImprovementProgram to add the Campesino Park, Memorial Park, and Madison Park RestroomProjects, for the total amount of $1,731,072, which includes $1,640,000 inconstruction funds and an additional $91,072 for preliminary design engineering.21.Resolution Denouncing COVID­19 Misinformation and its Detrimental Effects onPublic HealthDepartment(s): City Manager OfficeRecommended Action: Resolution No. 2021­XXX – Adopt a resolution denouncingCOVID­19 misinformation and declaring the detrimental effects that COVID­19misinformation has on public health.**END OF BUSINESS CALENDAR**PUBLIC HEARINGSPUBLIC COMMENTS – Members of the public may address the City Council on Public Hearing items. 22.Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries Legal Notice published in the Orange County Register, La Opinion, Nguoi Viet, World Journal (Chinese Daily News) and The Korea Times by September 18, 2021. Resolution of Intention No. 2021­053 published in the Orange County Register on September 24, 2021 and October 1, 2021. First Public Hearing Adjourned from the October 5, 2021 City Council meeting. Department(s): Clerk of the Council Office Recommended Action: 1.   Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2.   Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn.  CITY MANAGER COMMENTS COUNCIL COMMENTS AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. ADJOURNMENT – Adjourn the City Council meeting. Future Items 1. Housing Opportunity Ordinance 2. Mental Health Mobile Outreach Services 3. Sunshine Ordinance Amendments 4. Events Policy City Council 12 10/19/2021 Ordinance No. NS - ____ Page 1 of 12 ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROHIBITING RESIDENTIAL REAL PROPERTY AND MOBILEHOME SPACE RENTAL RATE INCREASES THAT EXCEED THREE PERCENT (3%) ANNUALLY, OR EIGHTY PERCENT (80%) OF THE CHANGE IN CONSUMER PRICE INDEX, WHICHEVER IS LESS, WITHIN THE CITY THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of Santa Ana hereby finds, determines and declares as follows: A. At the City Council meetings on September 21, 2021, and October 5, 2021, the City Council discussed the City of Santa Ana’s (“Santa Ana” or “City”) ability to address rent increases on residential real property and in mobilehome parks. B. The increasing housing rent burden and poverty faced by many residents in the City of Santa Ana threatens the health, safety, and welfare of its residents by forcing them to choose between paying rent and providing food, clothing, and medical care for themselves and their families. C. According to the May 2017 report by the California Housing Partnership Corporation, median rent in Orange County, which includes Santa Ana, has increased twenty-eight percent (28%) since 2000, while median renter household income has declined by 9%, when adjusted for inflation. Additionally, t he May 2020 report by the California Housing Partnership Corporation demonstrated that renters need to earn $42.23/hr, or, 3.2 times the state minimum wage to afford an average monthly asking rent of $2,196 for a two-bedroom apartment in Orange County. D. Orange County’s lowest income renters spend eighty-one percent (81%) of their income on rent, leaving very little to meet other basic human needs such as food and health. E. If Santa Ana renter-occupied households paid thirty percent (30%) of their income on housing, renters would have an extra $176 million dollars of disposable income (income minus housing costs) to spend in the community each year, or $7,000 per household. Additionally, racial inequities would decrease, as the yearly disposable income would increase by 14% for Latinos, 13% for Asian or Pacific Islanders, and 7% for Whites. City Council 7 –1 10/19/2021 Ordinance No. NS - ____ Page 2 of 12 F. The housing rent burden and poverty faced by many residents in Santa Ana threatens the health, safety, and welfare of its residents, particularly when resulting in eviction and displacement. Studies have shown that evictions play an impactful role in the lives of low income renter households and can also contribute to poverty through disruptive effects such as job loss, adverse health effects, and negative consequences for children. G. Moreover, an eviction can remain on a renter’s credit history for at least seven years, impacting one’s ability to rent and find employment opportunities . H. The Costa-Hawkins Rental Housing Act, California Civil Code section 1954.50, et seq., limits the applicability of local rent stabilization policies, including prohibiting local jurisdictions from applying rent stabilization to certain residential rental properties. This Ordinance intends to comply with the Costa-Hawkins Rental Housing Act, and all other applicable state and federal laws. I. Mobilehome Parks comprise approximately five percent (5.1%) of all housing in Santa Ana. The city has 29 Mobilehome Parks containing 3,913 spaces. Six of the Mobilehome Parks and one thousand twenty spaces in Santa Ana are currently age-restricted to persons 55 years of age or older. J. Many residents of mobilehome parks could become homeless if mobilehome park owners were to impose significant rent increases. K. Increasing the number of homeless residents in Santa Ana, particularly elderly residents who may be in need of medical or other care, could create a public health and safety risk. L. The economic conditions and recognized housing shortage in Southern California has the potential to detrimentally impact a subs tantial number of residents in Santa Ana, and impose a particular hardship on senior citizens, persons living on fixed incomes, and other vulnerable persons living in mobilehome parks in Santa Ana. M. The Mobilehome Residency Law (“MRL”), California Civil Code sections 798, et seq., expressly authorizes cities to regulate the setting and/or increasing of rents for the use and occupancy of a mobilehome space, subject to certain exceptions. N. Santa Ana Municipal Code (“SAMC”), Chapter 41, Article X, establishes standards for the development of mobilehome parks as a type of multiple-family residential development, and provides for the establishment of said development in areas throughout the City that will ensure their compatibility with other permitted uses in the district, consistent with the Housing Element of the City’s General Plan. City Council 7 –2 10/19/2021 Ordinance No. NS - ____ Page 3 of 12 O. The City has not previously regulated the setting and increasing of rents for residential real property or mobilehome spaces. However, given the concerns discussed herein, the City Council desires to evaluate rent stabilization policies protecting residents from unreasonable rent increases, while ensuring that the owners of residential real property and mobilehome parks may earn a fair and reasonable return on their property. P. Pursuant to the City’s police power, as granted broadly under Article XI, section 7 of the California Constitution, and Santa Ana Charter section 200, the Santa Ana City Council has the authority to enact and enforce ordinances and regulations for the public peace, health, and welfare of the City and its residents. Q. Based on the foregoing facts, and the facts presented to the City Council at the meetings at which this ordinance was introduced and adopted, the City Council finds that allowing owners of residential real property and mobilehome parks to have unfettered discretion to increase rents, would pose a threat to the public health, safety or welfare, and that a prohibition of rent increases, except as allowed herein, is therefore necessary. R. The City Council hereby adopts these regulations in order to address the threats set forth below. 1. Absent the adoption of this ordinance, as a result of the economic conditions and recognized housing shortage in Southern California, significant rent increases will impact a substantial number of residents in Santa Ana and constitute a threat to public health, safety and welfare, and a particular hardship for senior citizens, persons living on fixed incomes, and other vulnerable persons living in Santa Ana; 2. Housing costs continue to escalate in Orange County, and mobilehome parks serve as an important affordable housing option for Santa Ana residents ; 3. Because a mobilehome is affixed to the property on which it resides, it is generally not cost effective to move it, resulting in the owner losing the mobilehome if they cannot pay the rent imposed by the landlord; 4. Certain aspects of public health, safety, and welfare are not adequately protected due to the lack of rent stabilization mechanics or controls in Santa Ana, and it is the interest of the City, the owners, residents, and the community as a whole that the City consider regulations to protect affordable housing within the City, including, but not limited to, rent stabilization regulations applicable to residential real property and mobilehomes. S. The Request for Council Action for this ordinance dated September 21, 2021, shall be incorporated herein by this reference, and together with this ordinance, City Council 7 –3 10/19/2021 Ordinance No. NS - ____ Page 4 of 12 any amendments or supplements, and oral testimony, shall constitute the necessary findings for this ordinance. T. The City Council finds, determines and declares that the threat to the public health, safety and welfare of the City and its residents necessitates the enactment of the ordinance. Section 2. The recitals and statements of fact set forth in the preamble to this ordinance are true and correct, constitute a substantive part of this ordinance, and are incorporated herein by this reference. Section 3. Section 8-1998 of the Santa Ana Municipal Code is deleted in its entirety. Section 4. Division 5 is hereby added to Article X (Property Maintenance) of Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code to read as follows: Division 5. – RENT STABILIZATION Section 8-1998.1 – Prohibited Increases. (a) Increases in rent on residential real property or mobilehome spaces in the City of Santa Ana in excess of three percent (3%), or eighty (80%) of the change in the Consumer Price Index, whichever is less, and more than one rent increase in any twelve (12) month period, are prohibited, unless expressly exempt under the Costa-Hawkins Rental Housing Act codified in California Civil Code section 1954.50, et seq., or the Mobilehome Residency Law codified in California Civil Code sections 798, et seq. If the change in the Consumer Price Index is negative, no rent increase is permitted. The term Consumer Price Index means, at the time of the adjustment calculation completed by the City pursuant to subsection (b), the percentage increase in the United State Consumer Price Index for all Urban Consumers in the Los Angeles-Long Beach-Anaheim Metropolitan Area published by the Bureau of Labor Statistics, not seasonally adjusted, for the most recent twelve (12) month period ending prior to the City’s calculation pursuant to subsection (b). A violation of this section occurs upon the service of notice or demand for a prohibited increase in rent. (b) No later than June 30th each year, beginning with the year 2022, the City shall announce the amount of allowable re nt increase based on subsection (a) herein, which shall be effective as of September 1st of that year. City Council 7 –4 10/19/2021 Ordinance No. NS - ____ Page 5 of 12 Section 8-1998.2 – Reasonable Rate of Return. This ordinance allows for an annual adjustment of residential real property or mobilehome space rent of up to three percent (3%), or eighty (80%) of the change in the Consumer Price Index, whichever is less. A Consumer Price Index-based increase is found and determined to provide a just and reasonable return on a n owner’s property, and has been adopted to encourage good management, reward efficiency, and discourage the flight of capital, as well as to be commensurate with returns on comparable investments, but not so high as to defeat the purpose of curtailing excessive rents and rental increases. Notwithstanding the foregoing, however, any owner of residential real property or a mobilehome park who contends that the limit on rental increases set forth in Section 8-1998.1 above will prevent the owner from receiving a fair and reasonable return on their property may petition for relief from the cap set forth in section 8-1998.1 pursuant to the procedures set forth in section 8- 1998.3. Section 8-1998.3 – Fair Return Petition for Rent Increase. (a) An owner of residential real property or a mobilehome park owner may petition for a rent increase in excess of that provided in section 8-1998.1 in order to obtain a fair and reasonable return on their property (“Fair Return Petition”). Such Fair Return Petition shall be on an application form prescribed by the City Manager and shall be decided by the City Manager, or their designee (“City Manager”). Owner shall provide a copy of any Fair Return Petition submitted to the City to the applicable tenant(s), and provide City with proof of completing such service to the applicable tenant(s). The tenant(s) will then have thirty (30) days from the date of receiving the Fair Return Petition to reply or provide additional materials to the City in response to the Fair Return Petition. The applicant shall bear the burden of e stablishing that a rate increase in excess of that provided in section 8-1998.1 is necessary to provide the applicant with a fair and reasonable return on their property, including by providing an independent financial report and verified financial data de monstrating that without such an increase, they will not realize a fair and reasonable return on their property. (b) Applicant shall be responsible for all costs associated with the City’s review of the Fair Return Petition. Upon receipt of a Fair Return Petition, the City Manager shall determine the anticipated costs of review and if the employment of expert(s) will be necessary or appropriate for a proper analysis of the applicant’s request. If the City Manager so determines, the City Manager shall also determine the anticipated costs of employing such expert(s). The resulting figure shall be communicated to the applicant, and the Fair Return Petition shall not be processed until the applicant has paid to the City the estimated cost of the complete analysis. City will provide applicant with an invoice of all costs incurred after the review of the Fair Return Petition. Any unused portion of the advance payment for analysis shall be refunded to the applicant. If additional funds are required, payment will be required before applicant receives the determination on the Fair Return Petition from the City. City Council 7 –5 10/19/2021 Ordinance No. NS - ____ Page 6 of 12 (c) The factors the City Manager may consider in deciding a Fair Return Petition may include, but not be limited to: (1) Changes in the Consumer Price Index for All Urban Consumers in the Los Angeles-Long Beach-Anaheim Metropolitan Area published by the Bureau of Labor Statistics. (2) The rent lawfully charged for comparable residential real property or mobilehome spaces in the City. (3) The length of time since the last determination by the City Manager on a rent increase application, or the last rent increase if no previous rent increase application has been made. (4) The completion of any capital improvements or rehabilitation work related to the residential real property or mobilehome space or spaces specified in the Fair Return Petition, and the cost thereof, including materials, labor, construction interest, permit fees, and other items the City Manager deems appropriate. (5) Changes in property taxes or other taxes related to the subject residential real property or mobilehome park. (6) Changes in the rent paid by the applicant for the lease of the residential real property or land on which the subject mobilehome park is located. (7) Changes in the utility charges for the subject residential real property or mobilehome park paid by the applicant, and the extent, if any, of reimbursement from the tenants. (8) Changes in reasonable operating and maintenance expenses. (9) The need for repairs caused by circumstances other than ordinary wear and tear. (10) The amount and quality of services provided by the applicant to the affected tenant(s). (11) Any existing written lease lawfully entered into between the applicant and the affected tenant(s). (d) A Fair Return Petition shall be decided by the City Manager within sixty (60) calendar days of the date that the application has been deemed complete , including proof of service of the Fair Return Petition on the applicable tenant(s). The decision shall be emailed and sent by mail, with proof of mailing to the subject property City Council 7 –6 10/19/2021 Ordinance No. NS - ____ Page 7 of 12 owner, the owner's designated representative(s) for the Fair Return Petition, and a designated representative of the tenant(s). Any appeal of the City Manager decision on a Fair Return Petition shall proceed pursuant to the administrative appeal procedures found in Chapter 3 of the Santa Ana Municipal Code. Section 8-1998.4 – Exemptions. (a) Pursuant to the Costa-Hawkins Rental Housing Act, the provisions of this ordinance regulating the amount of rent that a residential real property owner may charge shall not apply to the following: any residential real property that has a certificate of occupancy issued after February 1, 1995 (California Civil Code section 1954.52(a)(1)); and, any other provisions of the Costa-Hawkins Rental Housing Act addressing exemptions, as applicable. (b) Pursuant to the Mobilehome Residency Law, the provisions of this ordinance regulating the amount of rent that a mobilehome park owner may charge for a mobilehome space shall not apply to the following: any mobilehome space subject to a long term (more than one year) rental agreement (California Civil Code section 798.17); any newly constructed mobilehome space first offered for rent on or after Janua ry 1, 1990 (California Civil Code section 798.45); mobilehomes not being used as a person’s primary residence that are not being leased to someone else (California Civil Code section 798.21); and, any other provisions of the Mobilehome Residency Law addressing exemptions, as applicable. (c) Pursuant to the Tenant Protection Act of 2019, Civil Code section 1947.12(d), the provisions of this ordinance regulating the amount of rent that a residential real property Owner may charge shall not apply to the following: (1) Housing restricted by deed, regulatory restriction contained in an agreement with a government agency, or other recorded document as affordable housing for persons and families of very low, low, or moderate income, as defined in Section 50093 of the Health and Safety Code, or subject to an agreement that provides housing subsidies for affordable housing for persons and families of very low, low, or moderate income, as defined in Section 50093 of the Health and Safety Code or comparable federal statutes. (2) Dormitories owned and operated by an institution of higher education or a kindergarten and grades 1 to 12, inclusive, school. (3) Housing that has been issued a certificate of occupan cy within the previous 15 years. (4) Residential real property that is alienable separate from the title to any other dwelling unit, provided that both of the following apply: City Council 7 –7 10/19/2021 Ordinance No. NS - ____ Page 8 of 12 A. The owner is not any of the following: i. A real estate investment trust, as defined in section 856 of the Internal Revenue Code. ii. A corporation. iii. A limited liability company in which at least one member is a corporation. B. i. The tenants have been provided written notice that the residential real property is exempt from this section using the following statement: “This property is not subject to the rent limits imposed by Santa Ana Municipal Code section 8 -1998.1 and the owner is not any of the following: (1) a real estate investment trust, as defined by section 856 of the Internal Revenue Code; (2) a corporation; or (3) a limited liability company in which at least one member is a corporation.” ii. For a tenancy existing before the effective date of this ordinance, the notice required under clause (i) may, but is not required to, be provided in the rental agreement. iii. For a tenancy commenced or renewed on or after the effective date of this ordinance, the notice required under clause (i) must be provided in the rental agreement. (5) A property containing two separate dwelling units within a single structure in which the owner occupied one of the units as the owner’s principal place of residence at the beginning of the tenancy so long as the owner continues in occupancy, and neither unit is an accessory dwelling unit or a junior accessory dwelling unit. Section 8-1998.5 – Rent Increase Ineffective. No rent increase shall be effective if the owner: (a) Fails to substantially comply with all provisions of this Division, including but not limited to the failure to provide notices as required; or City Council 7 –8 10/19/2021 Ordinance No. NS - ____ Page 9 of 12 (b) Fails to maintain the residential real property or mobilehome space in compliance with California Civil Code Sections 1941.1 et seq. and California Health and Safety Code sections 17920.3 and 17920.10; or (c) Fails to make repairs ordered by the City or court of competent jurisdiction. Section 8-1998.6 – Notice Requirements. (a) An owner of any residential real property or mobilehome space subject to this provision shall, on or before the date of commencement of a tenancy, give the tenant a written notice in a form prescribed by the City which must include the following information: (1) The existence and scope of this Division 5 of Chapter 8 of the Santa Ana Municipal Code; and (2) The tenant’s right to respond to any Fair Return Petition filed with the City by the owner pursuant to section 8-1998.3. (b) As part of any notice to increase rent, an owner must include: (1) Notice of the existence of this Division 5 of Chapter 8 of the Santa Ana Municipal Code; and (2) The tenant’s right to respond to any Fair Return Petition filed with the City by the owner pursuant to section 8-1998.3, unless such rent increase is pursuant to an approved Fair Return Petition. (3) No rent increase shall take effect until the requirements of this Division have been met. (c) The owner must give notices to the tenant in the language that the owner and tenant used to negotiate the terms of the tenancy (e.g., English, Spanish, Chinese, Tagalog, Vietnamese, and Korean) as well as English. Section 8-1998.7 – Definition of Rent. For the purposes of this Division, “Rent” means all periodic payments and all nonmonetary consideration, including, but not limited to, the fair market value of goods or services rendered to or for the benefit of the owner under an agreement concerning the use or occupancy of residential real property or mobilehome space, including all payment and consideration demanded or paid for parking, pets, furniture, subletting and security deposits for damages and cleaning. Section 8-1998.8 – Violations. City Council 7 –9 10/19/2021 Ordinance No. NS - ____ Page 10 of 12 It shall be unlawful for any person to violate or fail to comply with any provision of the ordinance. The violation of any provision of this ordinance shall first be punished through the use of an administrative citation, as provided in S anta Ana Municipal Code section 1-21, et seq., prior to prosecution as a misdemeanor or infraction, as provided in Santa Ana Municipal Code section 1-8. Section 5. The City Council finds that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2), 15060(c)(3) and 15061(b)(3) of the State CEQA Guidelines because it wil l not result in a direct or reasonably foreseeable indirect physical change in the environment, because there is no possibility it will have a significant effect on the environment, and it is not a "project", as defined in section 15378 of the State CEQA Guidelines. Section 6. If any section, subsection, phrase, or clause of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, phrase or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses be declared invalid or unconstitutional. Section 7. The Clerk of the Council shall certify to the adoption of this ordinance and cause the same to be published in the manner prescribed by law. City Council 7 –10 10/19/2021 Ordinance No. NS - ____ Page 11 of 12 ADOPTED this ___ day of ___________________, 2021. _______________________ Vicente Sarmiento Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney _______________________________ Ryan O. Hodge Assistant City Attorney AYES: Councilmembers: ________________________________________ NOES: Councilmembers: ________________________________________ ABSTAIN: Councilmembers: ________________________________________ NOT PRESENT: Councilmembers: ________________________________________ City Council 7 –11 10/19/2021 Ordinance No. NS - ____ Page 12 of 12 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Daisy Gomez, Clerk of the Council, do hereby attest to and certify the attached Ordinance No. NS-XXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on _________________, 2021. Date: ________________ ____________________________________ Clerk of the Council City of Santa Ana City Council 7 –12 10/19/2021 Ordinance No. NS - ____ Page 1 of 22 ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REQUIRING JUST CAUSE EVICTIONS THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of Santa Ana hereby finds, determines, and declares as follows: A. At the City Council meetings on September 21, 2021, and October 5, 2021, the City Council discussed the City of Santa Ana’s (“Santa Ana” or “City”) ability to address just cause evictions. B. Housing instability threatens the public peace, health, and safety as eviction from one’s home can lead to prolonged homelessness; increased residential mobility; loss of community; strain on household finances due to the necessity of paying rental application fees and security deposits; stress and an xiety experienced by those displaced; increased commute times and traffic impacts if displaced workers cannot find affordable housing within the city in which they work; and interruption of the education of children in the home . C. Eviction creates particular hardships for individuals and households of limited means, given the shortage of affordable housing within the City of Santa Ana and the region generally. D. According to the May 2017 report by the California Housing Partnership Corporation, median rent in Orange County, which includes Santa Ana, has increased twenty-eight percent (28%) since 2000, while median renter household income has declined by 9%, when adjusted for inflation. Additionally, the May 2020 report by the California Housing Partnership Corporation demonstrated that renters need to earn $42.23/hr, or, 3.2 times the state minimum wage to afford an average monthly asking rent of $2,196 for a two-bedroom apartment in Orange County. E. Orange County’s lowest income renters spend eighty-one percent (81%) of their income on rent, leaving very little to meet other basic human needs such as food and health. F. If Santa Ana renter-occupied households paid thirty percent (30%) of their income on housing, renters would have an extra $176 million dollars of disposable income (income minus housing costs) to spend in the community each year, or $7,000 per household. Additionally, racial inequities would decrease, as the yearly disposable income would increase by 14% for Latinos, 13% for Asian or Pacific Islanders, and 7% for Whites. City Council 7 –13 10/19/2021 Ordinance No. NS - ____ Page 2 of 22 G. The housing rent burden and poverty faced by many residents in Santa Ana threatens the health, safety, and welfare of its residents, particularly when resulting in eviction and displacement. Studies have shown that evictions play an impactful role in the lives of low income renter households and can also contribute to poverty through disruptive effects such as job loss, adverse health effects, and negative consequences for children. H. Moreover, an eviction can remain on a renter’s credit history for at least seven years, impacting one’s ability to rent and find employment opportunities . I. Mobilehome Parks comprise approximately five percent (5.1%) of all housing in Santa Ana. The city has 29 Mobilehome Parks containing 3,913 spaces. Six of the Mobilehome Parks and one thousand twenty spaces in Santa Ana are currently age-restricted to persons 55 years of age or older. J. The City Council has received public testimony at multiple meetings from Santa Ana residents who declared that they and their neighbors were unwilling to register complaints against their landlords over unsuitable living conditions and/or violations of their leases by landlords or management companies, based on a fear of being evicted without just cause. K. The California State Legislature adopted the Tenant Protection Act of 2019 (“AB 1482”), codified in part in California Civil Code section 1946.2 (“section 1946.2”), which became effective by its own terms on January 1, 2020, and, with certain exceptions, prohibits an owner of residential property from terminating a tenancy without just cause. L. AB 1482 provides that a local ordinance adopted after September 1, 2019 , requiring just cause for termination of a residential tenancy shall supersede California Civil Code section 1946.2 only if the ordinance is “more protective” than section 1946.2. M. In accordance with California Civil Code section 1946.2(g)(1)(B), the City Council finds that the provisions of this Ordinance regulating just cause terminations or tenancies are more protective than California Civil Code section 1946.2 for the following reasons: 1. The just cause for termination of a residential tenancy under this Ordinance is consistent with California Civil Code section 1946.2. 2. This Ordinance provides additional tenant protections that are not prohibited by any other provisions of applicable law. N. The City Council finds and determines that regulating the relations between residential landlords and tenants will increase certainty and fairness within the City Council 7 –14 10/19/2021 Ordinance No. NS - ____ Page 3 of 22 residential rental market in the City and thereby serve the public peace, health, and safety. O. Pursuant to the City’s police power, as granted broadly under Article XI, section 7 of the California Constitution, and Santa Ana Charter section 200, the Santa Ana City Council has the authority to enact and enforce ordinances and regulations for the public peace, health, and welfare of the City and its residents. P. The City Council hereby adopts these regulations in order to address the threats set forth below. 1. Housing, particularly affordable housing, is difficult to procure in this region, including in Santa Ana. Evictions without just cause destabilize the housing market and can result in the loss of affordable housing; 2. For the preservation of the public peace, health , and safety, the City Council finds that it is necessary to adopt an ordinance regulating just cause evictions, for all of the reasons set forth in the recitals above, which are hereby incorporated by reference; 3. Without the imposition of this Ordinance, evictions without just cause may result in the displacement of residential tenants who would be forced to find new housing in an ever-more expensive housing market, and would significantly increase the risk of residential tenants becoming homeless; and, 4. There is a threat to the public peace, health, and safety of the City and its community, thereby necessitating the enactment of this Ordinance in order to ensure that tenants are not turned out of their homes without just cause. Q. The Request for Council Action for this ordinance dated September 21, 2021, shall be incorporated herein by this reference, and together with this ordinance, any amendments or supplements, and oral testimony, shall constitute the necessary findings for this ordinance. R. The City Council finds, determines, and declares that the threat to the public health, safety, and welfare of the City and its residents necessitates the enactment of the ordinance. Section 2. The recitals and statements of fact set forth in the preamble to this ordinance are true and correct, constitute a substantive part of this ordinance, and are incorporated herein by this reference. Section 3. Sections 8-1993 through 8-1997 of the Santa Ana Municipal Code are deleted in their entirety. City Council 7 –15 10/19/2021 Ordinance No. NS - ____ Page 4 of 22 Section 4. Division 4 is hereby added to Article X (Property Maintenance) of Chapter 8 (Buildings and Structures) of the Santa Ana Municipal Code to read as follows: Division 4. – JUST CAUSE EVICTIONS Section 8-1993 – Citation. This Division shall be known as the “Just Cause Eviction Ordinance.” Section 8-1994 – Restrictions on Termination of Tenancy Without Just Cause (a) Notwithstanding any other law, after a tenant has continuously and lawfully occupied a residential real property for thirty (30) days, the Owner of the residential real property shall not terminate the T enancy without just cause, which shall be stated in the written notice to terminate Tenancy. 1) The Owner shall post a notice on a form prescribed by the City, providing information about the existence of this Division 4 of Article X of Chapter 8 of the Santa Ana Municipal Code, including protections related to immigration or citizenship status of tenant found under Civil Code section 1940.35 and Code of Civil Procedure section 1161.4, as may be amended. Notice must be posted in a conspicuous location on the property. The notice shall be written in the language that the Owner and tenant used to negotiate the terms of the Tenancy (e.g., Spanish, Chinese, Tagalog, Vietnamese and Korean), as well as English. 2) In addition to all other notice requirements specified elsewhere in this Division, the Owner of any residential real property or mobilehome space, is required to provide written notice to tenants of their rights under this Division as follows: A. The notice required by this Division must be on a form prescribed by the City and include the following information: i. The existence and scope of this Division 4 of Article X of Chapter 8 of the Santa Ana Municipal Code; and, ii. The right to relocation assistance in limited circumstances pursuant to subsection (d)(2) herein. B. The Owner must provide tenant with the notice upon serving any notice of change in terms of Tenancy. City Council 7 –16 10/19/2021 Ordinance No. NS - ____ Page 5 of 22 C. The Owner must provide the notice on or before the commencement of all Tenancies initiated after the effective date of this Division. (b) For purposes of this section, “just cause” includes either of the following: 1) At-fault just cause, which is any of the following: A. Default in the payment of rent. B. A breach of a material term of the lease, as described in paragraph (3) of Section 1161 of the Code of Civil Procedure, including, but not limited to, violation of a provision of the lease after being issued a written notice to correct the violation. A “breach of a material term” shall not include: i. The obligation to limit occupancy, provided that the additional occupant who joins the tenant of the residential real property thereby exceeding the limits on occupancy set forth in the lease is: I. A dependent under age 18, or II. A replacement tenant who moved in after an approved tenant vacated the residential real property, so long as the addition does not exceed the Uniform Housing Code. i. The Owner shall have the right to approve or deny the prospective additional or replacement tenant, who is not a minor dependent child, provided that the Owner does not unreasonably withhold approval. If the Owner fails to respond to the tenant in writing with a description of the reasons for the denial of the request within a reasonable amount of time of receipt of the tenant’s written request, the tenant’s request shall be deemed approved by the Owner if the lease is for a period of one (1) year or less. ii. A change in the terms of the Tenancy that is not the result of an express written agreement signed by both of the parties. An Owner is not required to obtain a tenant’s written consent to a change in the terms of the T enancy if City Council 7 –17 10/19/2021 Ordinance No. NS - ____ Page 6 of 22 the change in the terms of the Tenancy is authorized by this section, or if the Owner is required to change the terms of the Tenancy pursuant to federal, State, or local law. Nothing in this subsection shall exempt an Owner from providing legally required notice of a change in the terms of the Tenancy. C. Maintaining, committing, or permitting the maintenance or commission of a nuisance as described in paragraph (4) of Section 1161 of the Code of Civil Procedure. D. Committing waste as described in paragraph (4) of Section 1161 of the Code of Civil Procedure. E. The tenant had a written lease that terminated on or after the effective date of this Ordinance, and after a written request or demand from the Owner, the tenant has refused to execute a written extension or renewal of the lease for an additional term of similar duration with similar provisions, provided that those terms do not violate this section or any other provisio n of law. F. Criminal activity by the tenant on the residential real property, including any common areas, or any criminal activity or criminal threat, as defined in subdivision (a) of Section 422 of the Penal Code, on or off the residential real property, that is directed at any Owner or agent of the Owner of the residential real property or members of tenant’s household or other tenants of the residential real property. This at-fault, just cause provision shall apply if the Owner has, within a reasonable time, reported the criminal activity to law enforcement. Further, at-fault, just cause eviction of a tenant under this provision shall only apply to that tenant who committed the criminal activity described herein. If a tenant is acquitted or found not guilty of the charges giving rise to eviction, or if charges are not filed against the tenant within the applicable statute of limitations period, the tenant shall be offered the right to restore the Tenancy only if the same residential real property is available. G. Assigning or subletting the premises in violation of the tenant’s lease, as described in paragraph (4) of Section 1161 of the Code of Civil Procedure. i. Notwithstanding any contrary provision in this section, an Owner shall not take any action to terminate a Tenancy based on a tenant’s sublease of the residential real property if all the following requirements are met: City Council 7 –18 10/19/2021 Ordinance No. NS - ____ Page 7 of 22 I. The tenant requests permission from the Owner in writing to sublease the residential real property; II. The tenant continues to reside in the residential real property as their primary residence; III. The sublease replaces one or more departed tenants under the lease on a one-for-one basis; and IV. The Owner fails to respond to the tenant in writing within a reasonable amount of time of the receipt of the tenant’s written request. If the Owner fails to respond to the tenant’s written request, the request shall be deemed approved by the Owner if the lease is for a period of one (1) year or less. An Owner’s reasonable refusal of the tenant’s written request may be based on, but is not limited to, the ground that the total number of occupants in a residential real property exceeds the maximum number of occupants as determined under Section 503(b) of the Uniform Housing Code or successor provision. H. The tenant’s refusal to allow the Owner to enter the residential real property as authorized by Sections 1101.5 and 1954 of the Civil Code, and Sections 13113.7 and 17926.1 of the Health and Safety Code. I. Using the premises for an unlawful purpose as described in paragraph (4) of Section 1161 of the Code of Civil Procedure. J. The employee, agent, or licensee’s failure to vacate after their termination as an employee, agent, or a licensee as described in paragraph (1) of Section 1161 of the Code of Civil Procedure. K. When the tenant fails to deliver possession of the residential real property after providing the Owner written notice as provided in Section 1946 of the Civil Code of the tenant’s intention to terminate the hiring of the real property, or makes a written offer to surrender that is accepted in writing by the Owner but fails to deliver possession at the time specified in that written notice as described in paragraph (5) of Section 1161 of the Code of Civil Procedure. City Council 7 –19 10/19/2021 Ordinance No. NS - ____ Page 8 of 22 2) No-fault just cause, which includes any of the following: A. i. Intent to occupy the residential real property by the Owner or their spouse, domestic partner, children, grandchildren, parents, or grandparents. ii. For leases entered into on or after the effective date of this Ordinance, this subsection shall apply only if the tenant agrees, in writing, to the termination, or if a provision of the lease allows the Owner to terminate the lease if the Owner, or their spouse, domestic partner, children, grandchildren, parents, or grandparents unilaterally decides to occupy the residential real property for a period of at least 24 months, as affirmed by the Owner in a written affidavit submitted to the City. Addition of a provision allowing the Owner to terminate the lease as described in this clause to a new or renewed rental agreement or fixed-term lease constitutes a similar provision for the purposes of subparagraph (E) of paragraph (1). B. Withdrawal of the residential real property from the rental market for an anticipated period of at least 24 months, as affirmed by the Owner in a written affidavit submitted to the City. C. i. The Owner complying with any of the following: I. An order issued by a government agency or court relating to habitability that necessitates vacating the residential real property. II. An order issued by a government agency or court to vacate the residential real property. III. A local ordinance that necessitates vacating the residential real property. ii. If it is determined by any government agency or court that the tenant is at fault for the condition or conditions triggering the order or need to vacate under clause (i), the tenant shall not be entitled to relocation assistance as outlined in paragraph (3) of subdivision (d). D. City Council 7 –20 10/19/2021 Ordinance No. NS - ____ Page 9 of 22 i. Intent to demolish or to substantially remodel the residential real property. ii. I. The Owner shall provide advance notice to the tenant of the ability to reoccupy the unit upon completion of the repairs, or if requested by the tenant, the right of first refusal to any comparable vacant rental unit which has been offered at comparable rent owned by the Owner; and II. In the event the Owner seeks to rent the remodeled unit within six (6) months following the completion of the remodeling work, the evicted tenant shall have the right of first refusal to reoccupy and rent the unit, unless the Owner provides a written waiver by the tenant of their right to reoccupy the premises pursuant to this subsection. iii. For purposes of this subparagraph, “substantially remodel” means the replacement or substantial modification of any structural, electrical, plumbing, or mechanical system that requires a permit from a governmental agency, or the abatement of hazardous materials, including lead-based paint, mold, or asbestos, in accordance with applicable federal, State, and local laws, that cannot be reasonably accomplished in a safe manner with the tenant in place and that requires the tenant to vacate the residential real property for at least 30 days. Cosmetic improvements alone, including painting, decorating, and minor repairs, or other work that can be performed safely without having the residential real property vacated, do not qualify as a substantial remodel. (c) Before an Owner of residential real property issues a notice to terminate a Tenancy for just cause that is a curable lease violation, the Owner shall first give notice of the violation to the tenant with an opportunity to cure the violation pursuant to paragraph (3) of Section 1161 of the Code of Civil Procedure. If the violation is not cured within the time period set forth in the notice, a three-day notice to quit without an opportunity to cure may thereafter be served to terminate the Tenancy. 1) Any written notice to cease or correct must: City Council 7 –21 10/19/2021 Ordinance No. NS - ____ Page 10 of 22 A. Be dated and served upon the tenant, pursuant to at least one of the methods authorized under California Code of Civil Procedure Section 1162, as may be amended; B. Inform the tenant that failure to cure may result in the initiation of eviction proceedings; C. Inform the tenant of the right to request a reasonable accommodation; D. Inform the tenant of the contact number for the Eviction Defense Fund or the City if no such fund exists; and E. Include a specific statement of the reasons for the written notice to cease or correct with specific facts to help the tenant determine the date(s), place(s), witness(es), and circumstance(s) that support the reason(s) for the eviction. (d) 1) For a Tenancy for which just cause is required to terminate the Tenancy under subdivision (a), if an Owner of residential real property issues a termination notice based on a no -fault just cause described in paragraph (2) of subdivision (b), the Owner shall, regardless of the tenant’s income, at the Owner’s option, do one of the following: A. Assist the tenant to relocate by providing a direct payment to the tenant as described in paragraph 3; or B. Waive in writing the payment of rent for the final three (3) months of the Tenancy, prior to the rent becoming due. 2) If an Owner issues a notice to terminate a Tenancy for no-fault just cause, the Owner shall notify the tenant of the tenant’s right to relocation assistance or rent waiver and all other rights pursuant to this section. If the Owner elects to waive the rent for the final three (3) month of the Tenancy as provided in subparagraph (B) of paragraph (1), the notice shall state the amount of rent waived and that no rent is due for the final three (3) months of the Tenancy. 3) A. The amount of relocation assistance or rent waiver shall be equal to three (3) months of the tenant’s rent that was in effect when the Owner issued the notice to terminate the Tenancy. Any relocation assistance shall be provided within 15 calendar days of service of the notice. City Council 7 –22 10/19/2021 Ordinance No. NS - ____ Page 11 of 22 B. If a tenant fails to vacate after the expiration of the notice to terminate the Tenancy, the actual amount of any relocation assistance or rent waiver provided pursuant to this subdivision shall be recoverable as damages in an action to recover possession. C. The relocation assistance or rent waiver required by this section shall be credited against any other relocation assistance required by any other law. 4) An Owner’s failure to strictly comply with this section shall render the notice of termination void. (e) This section shall not apply to the following types of residential real properties or residential circumstances: 1) Transient and tourist hotel occupancy as defined in subdivision (b) of Section 1940 of the Civil Code. 2) Housing accommodations in a nonprofit hospital, religious facility, extended care facility, licensed residential care facility for the elderly, as defined in Section 1569.2 of the Health and Safety Code, or an adult residential facility, as defined in Chapter 6 of Division 6 of Title 22 of the Manual of Policies and Procedures published by the State Department of Social Services. 3) Dormitories owned and operated by an institution of higher education or a kindergarten and grades 1 to 12, inclusive, school. 4) Housing accommodations in which the tenant shares bathroom or kitchen facilities with the Owner who maintains their principal residence at the residential real property. 5) Single-family Owner-occupied residences, including a residence in which the Owner-occupant rents or leases no more than two units or bedrooms, including, but not limited to, an accessory dwelling unit or a junior accessory dwelling unit. 6) A duplex in which the Owner occupied one of the units as the Owner’s principal place of residence at the beginning of the Tenancy, so long as the Owner continues in occupancy. 7) Housing that has been issued a certificate of occupancy within the previous 15 years. City Council 7 –23 10/19/2021 Ordinance No. NS - ____ Page 12 of 22 8) Residential real property that is alienable separate from the title to any other dwelling unit, provided that both of the following apply: A. The Owner is not any of the following: i. A real estate investment trust, as defined in Section 856 of the Internal Revenue Code. ii. A corporation. iii. A limited liability company in which at least one member is a corporation. B. i. The tenants have been provided written notice that the residential property is exempt from this section using the following statement: “This property is not subject to the just cause requirements of Santa Ana Municipal Code Chapter 8, Article X, Division 4. This property meets the requirements of Santa Ana Municipal Code section 8- 1994(e)(8) and the Owner is not any of the following: (1) a real estate investment trust, as defined by Section 856 of the Internal Revenue Code; (2) a corporation; or (3) a limited liability company in which at least one member is a corporation.” ii. For a Tenancy existing before the effective date of this Ordinance, the notice required under clause (i) may, but is not required to, be provided in the rental agreement. iii. For any Tenancy commenced or renewed on or after the effective date of this Ordinance, the notice required under clause (i) must be provided in the rental agreement. iv. Addition of a provision containing the notice required under clause (i) to any new or renewed rental agreement or fixed-term lease constitutes a similar provision for the purposes of subparagraph (E) of paragraph (1) of subdivision (b). 9) Housing restricted by deed, regulatory restriction contained in an agreement with a government agency, or other recorded document as affordable housing for persons and families of very low, low, or moderate income, as defined in Section 50093 of the Health and Safety Code, or subject to an agreement that provides housing subsidies for affordable housing for persons and families of very low, City Council 7 –24 10/19/2021 Ordinance No. NS - ____ Page 13 of 22 low, or moderate income, as defined in Section 50093 of the Health and Safety Code or comparable federal statutes. (f) An Owner of residential real property subject to this section shall provide notice to the tenant as follows: 1) For any Tenancy commenced or renewed on or after the effective date of this Ordinance, as an addendum to the lease or rental agreement, or as a written notice signed by the tenant, with a copy provided to the tenant. 2) For a Tenancy existing prior to the effective date of this Ordinance, by written notice to the tenant no later than thirty (30) days after the effective date of this Ordinance, or as an addendum to the lease or rental agreement. 3) The notification or lease provision shall be in no less than 12 -point type, and shall include the following: “The Santa Ana Municipal Code provides that after all of the tenants have continuously and lawfully occupied the property for at least thirty (30) days, an Owner must provide a statement of cause in any notice to terminate a Tenancy. See Division 4 of Article X of Chapter 8 of the Santa Ana Municipal Code for more information.” (g) It shall be a defense to an action for possession of a rental unit under this Division if a trier of fact determines that: 1) Both of the following provisions apply: A. The tenant or tenant’s household member is a victim of an act or acts that constitute domestic violence, elder or dependent adult abuse, sexual assault, human trafficking, or stalking if the domestic violence, elder or dependent adult abuse, sexual assault, human trafficking, or stalking has been documented by one of the following: i. A temporary restraining order, emergency protective order, or protective order issued within the last 180 days pursuant to law that protects the tenant or a household member from domestic violence, elder or dependent adult abuse, sexual assault, human trafficking, or stalking; or ii. The tenant or a member of their household has filed a police report within the previous 180 days alleging that they are a victim of domestic violence, elder or City Council 7 –25 10/19/2021 Ordinance No. NS - ____ Page 14 of 22 dependent adult abuse, sexual assault, human trafficking, or stalking. B. The notice to vacate is substantially based upon the act or acts constituting domestic violence, elder or dependent adult abuse, sexual assault, human trafficking, or stalking against the tenant or their household member, including, but not limited to, an action for possession based on complaints of noise, disturbances, or repeated presence of police. 2) Notwithstanding this Section, an Owner may terminate the Tenancy if: A. The tenant or the person protected by a court order or who filed a police report allows the person against whom the protective order has been issued or who was named in the police report as committing an act of domestic violence, elder or dependent adult abuse, sexual assault, human trafficking, or stalking, to visit the rental property; or B. The Owner reasonably believes the presence of the person against whom the protective order has been issued or who was named in the police report as having committed an act of domestic violence, elder or dependent adult abuse, sexual assault, human trafficking, or stalking poses a physical threat to other tenants, guests, invitees, or to a tenant’s right to quiet enjoyment and the Owner previously gave the tenant a three (3) day written notice to cease and correct this violation. (h) It shall be a defense to a no fault just cause action for possession of a rental unit under this Division if a person under the age of 21 is a resident of the subject rental unit, or has a custodial or family relationship with a tenant in the subject rental unit, and who is registered and actively attending any level of school during a specified school term. (i) Any sale of a mobilehome park shall be considered a change of use pursuant to Government Code section 65863.7. Accordingly, at least sixty (60) days prior to the sale of a mobilehome park, the Owner shall provide notice of such proposed sale to the mobilehome park residents and prepare a report on the impact of the sale of the mobilehome park, including a replacement and relocation plan that adequately mitigates the impact upon the ability of any displaced residents of the mobilehome park to be sold to find adequate housing in a mobilehome park, as applicable, pursuant to the requirements of Government Code section 65863.7. (j) Any waiver of the rights under this section shall be void as contrary to public policy. City Council 7 –26 10/19/2021 Ordinance No. NS - ____ Page 15 of 22 (k) For the purposes of this Division, the following definitions shall apply: 1) “Owner” and “residential real property” have the same meaning as those terms are defined in Civil Code Section 1954.51. 2) “Tenancy” means the lawful occupation of residential real property or mobilehome space and includes a lease or sublease, as such may be subject to local ordinance pursuant to the terms of the Costa -Hawkins Rental Housing Act, California Civil Code section 1954.50. et seq., and the Mobilehome Residency Law, Civil Code section 798, et s eq. Section 8-1995 – Notice of Termination of Tenancy. (a) When terminating a Tenancy either at-fault or no-fault, an Owner must comply with all of the following: 1) The Owner must serve a written notice in accordance with Civil Code sections 1946 through 1946.5, to the tenant that states that, in addition to any information required by federal or State law, the Owner will terminate the Tenancy, and that indicates at least one at-fault or no- fault just cause reason as provided in section 8-1994(b); and 2) The Owner has not accepted and will not accept rent or any other consideration in return for the continued use of the residential property beyond the term of the terminated Tenancy in compliance with Civil Code sections 1945 through 1946.5; and 3) The Owner qualifies the termination as at-fault or no-fault just cause, as specified in section 8-1994(b); and 4) The Owner has submitted to the City, within five (5) days after service of the notice of termination on the tenant, a true and accurate copy of the Owner's written notice of termination, and proof of such service, signed under penalty of perjury, on the tenant. The Owner shall maintain proof of service to the City as evidence that the Owner has complied with this section. 5) The Owner must provide the notice in the language that the Owner and tenant used to negotiate the terms of the Tenancy, in addition to English. Section 8-1996 – Retaliatory Eviction and Anti-Harassment. (a) Retaliatory Eviction. City Council 7 –27 10/19/2021 Ordinance No. NS - ____ Page 16 of 22 1) If the main intent of the Owner in terminating a Tenancy or refusing to renew a Tenancy is retaliatory in nature, and if the tenant is not in default as to the payment of rent, then the Owner may not terminate the Tenancy or refuse to renew the Tenancy or cause the tenant to quit involuntarily. 2) A tenant may assert retaliation affirmatively or as a defense to the Owner’s action regardless of the period of time which has elapsed between the tenant's assertion or exercise of rights under this Article and the alleged act of retaliation. 3) Retaliation against a tenant because of the tenant's exercise of rights under this Article is prohibited. Retaliation claims may only be brought in court and may not be addressed administratively. A court may consider the protections afforded by this Article in evaluating a claim of retaliation. (b) Anti-Harassment. No Owner, or any person, acting as a principal or agent, offering residential real property for rent, or any contractor, subcontractor or employee of the Owner shall, with respect to residential real property under any rental agreement or other Tenancy or estate at will, however created, do any of the following: 1) Interrupt, terminate, or fail to provide housing services required by rental agreement or by federal, State, County, or local housing, health, or safety laws, or threaten to do so, or violate or threaten to violate Civil Code section 789.3. A. ‘Interrupt, terminate, or fail to provide housing services’ in this provision does not include interruptions, terminations, or failure to provide housing services as a result of interru ptions, outages, or terminations caused by events or actions outside of the Owner’s control, such as utility outages caused by natural disaster. Further, this provision does not include stoppages, outages, terminations, and interruptions properly noticed to tenants as required by a signed rental agreement. 2) Take any of the following actions in bad faith: A. Fail to perform repairs and maintenance required by rental agreement or by federal, State, or local laws; B. Fail to exercise due diligence in completing repairs and maintenance once undertaken; City Council 7 –28 10/19/2021 Ordinance No. NS - ____ Page 17 of 22 C. Fail to follow appropriate industry repair, containment, or remediation protocols designed to minimize exposure to noise, dust, lead, paint, mold, asbestos, or other building materials with potentially harmful health impacts; D. Conduct elective renovation or construction of unit for the purpose of harassing a tenant; E. Refuse to acknowledge or accept receipt of a tenant's lawful rent payment as set forth in a rental agreement, by usual practice of the parties, or in a notice to pay rent or quit; F. Refuse to cash or process a rent check or other form of acceptable rent payment for over thirty (30) days after it is tendered; G. Fail to maintain a current address for delivery of rent payments; H. Violate a tenant's right to privacy without limitation, by requesting information regarding residence or citizenship status, protected class status, or social security number, except as required by law or in the case of a social security number, for the purpose of obtaining information for the qualifications for a Tenancy; I. Release information protected by the tenant's right to privacy except as required or authorized by law; or J. Request or demand an unreasonable amount of information from tenant in response to a request for reasonable accommodation. 3) Abuse the right of access into residential real property as established by Civil Code section 1954 or other applicable law. This includes entries for inspections that are not related to necessary repairs or services; entries excessive in number; entries that improperly target certain tenants or are used to collect evidence against the occupant or otherwise beyond the scope of an otherwise lawful entry; entries or demands for entry at times outside of normal business hours, unless for health and safety reasons or if the tenant agrees otherwise; entries contrary to a tenant's reasonable request to change the date or time of entry; photographing or otherwise recording portions of a rental unit that are beyond the scope of lawful entry or inspection; and misrepresenting the reasons for accessing residential real property. City Council 7 –29 10/19/2021 Ordinance No. NS - ____ Page 18 of 22 4) Influence or attempt to influence a tenant to vacate residential real property through fraud, misrepresentation, intimidation or coercion, which shall include threatening to report a tenant to the United States Department of Homeland Security. 5) Threaten the tenant, by word or gesture, with physical harm, or abuse tenant with words, either orally or in writing, which are offensive and inherently likely to provoke an immediate violent reaction. This includes words used during in-person conversations, through social media postings or messages, or other communications. 6) Violate any law which prohibits discrimination based on race, gender, sexual preference, sexual orientation, ethnic background, nationality, religion, age, parenthood, marriage, pregnancy, disability, human immunodeficiency virus (HIV)/ acquired immune deficiency syndrome (AIDS), occupancy by a minor child, or source of income. 7) Take action to terminate any Tenancy including service of any notice to quit or other eviction notice or bring any action to recover possession of a rental unit based upon facts which the Owner has no reasonable cause to believe to be true or upon a legal theory which is untenable under the facts known to the Owner. No Owner shall be liable under this subsection for bringing an action to recover possession unless and until the tenant has obtained a favorable termination of that action. 8) Remove from the rental unit personal property, furnishings, or any other items without the prior written consent of the tenant, except when done pursuant to enforcement of a legal termination of Tenancy. 9) Provide false written or verbal information regarding any federal, State, County, or local Tenant protections, including mischaracterizing the nature or effect of a notice to quit or other eviction notice. False information includes, without limitation, requesting or demanding a tenant: A. Sign a new rental agreement not in the tenant's primary language if: i. rental agreement negotiations were conducted in the tenant's primary language; ii. The existing rental agreement is in the tenant's primary language; or iii. Owner is otherwise aware that the new rental agreement is not in tenant's primary language. City Council 7 –30 10/19/2021 Ordinance No. NS - ____ Page 19 of 22 B. Enter into a rent repayment plan if the Owner states, misrepresents, suggests, or implies, that the tenant should or must do so to take advantage of tenant protection laws that do not in fact require such plans. 10) Offer payments to: A. A tenant to vacate more than once in six (6) months, after the tenant has notified the Owner in writing that the tenant does not desire to receive further offers of payments to vacate; B. Attempt to coerce tenant to vacate accompanied with threats or intimidation. This shall not include settlement offers in pending eviction actions made in good faith and not accompanied with threats or intimidation. 11) Communicate with tenant in a language other than tenant's primary language for the purpose of intimidating, confusing, deceiving or annoying tenant. 12) Interfere with a tenant's right to quiet use and enjoyment of a rental unit as that right is defined by law. 13) Commit repeated acts or omissions of such significance as to substantially interfere with or disturb the comfort, repose, peace, or quiet of any person lawfully entitled to occupancy of such rental unit and that cause, are likely to cause, or are intended to cause any person lawfully entitled to occupancy of a rental unit to vacate such rental unit or to surrender or waive any rights in relation to such occupancy. 14) Remove a housing service for the purpose of causing the tenant to vacate the residential real property. For example, taking away a parking space knowing that a tenant cannot find alternative parking and must move. 15) Interfere with the right of tenants to organize as tenants and engage in concerted activities with other tenants for the purpose of mutual aid and protection; provide property access to tenant organizers, advocates, or representatives working with or on behalf of tenants living at a property; convene tenant or tenant organization meetings in an appropriate space accessible to tenants under the terms of their rental agreement; or distribute and post literature informing other tenants of their rights and of opportunities to involve themselves in City Council 7 –31 10/19/2021 Ordinance No. NS - ____ Page 20 of 22 their project in common areas, including lobby areas and bulletin boards. 16) Threatening or intimidating a tenant based on their immigration or citizenship status or otherwise disclosing a tenant’s immigration or citizenship status in violation of California Civil Code section 1940.35(a) and California Code of Civil Procedure section 1161.4, as may be amended. Section 8-1997 – Violations. It shall be unlawful for any person to violate or fail to comply with any provisi on of the ordinance. The violation of any provision of this ordinance shall first be punished through the use of an administrative citation, as provided in Santa Ana Municipal Code section 1-21, et seq., prior to prosecution as a misdemeanor or infraction, as provided in Santa Ana Municipal Code section 1-8. Section 5. The City Council finds that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2), 15060(c)(3) and 15061(b)(3) of the State CEQA Guidelines because it will not result in a direct or reasonably foreseeable indirect physical change in the environment, because there is no possibility it will have a significant effect on the environment, and it is not a "project," as defined in section 15378 of the State CEQA Guidelines. Section 6. If any section, subsection, phrase, or clause of this ordinance is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have passed this ordinance and each section, subsection, phrase or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses be declared invalid or unconstitutional. Section 7. The Clerk of the Council shall certify to the adoption of this ordinance and cause the same to be published in the manner prescribed by law. City Council 7 –32 10/19/2021 Ordinance No. NS - ____ Page 21 of 22 ADOPTED this ___ day of ___________________, 2021. _______________________ Vicente Sarmiento Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney _______________________________ Ryan O. Hodge Assistant City Attorney AYES: Councilmembers: ________________________________________ NOES: Councilmembers: ________________________________________ ABSTAIN: Councilmembers: ________________________________________ NOT PRESENT: Councilmembers: ________________________________________ City Council 7 –33 10/19/2021 Ordinance No. NS - ____ Page 22 of 22 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Daisy Gomez, Clerk of the Council, do hereby attest to and certify the attached Ordinance No. NS-XXXX to be the original ordinance adopted by the City Council of the City of Santa Ana on . Date: ________________ ____________________________________ Clerk of the Council City of Santa Ana City Council 7 –34 10/19/2021 Community Development Agency santa-ana.org/cd Item # 9 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Appoint Gail Araujo and Dr. Marilyn Flores to the Workforce Development Board AGENDA TITLE: Appoint Gail Araujo to represent the Social Services Agency and Dr. Marilyn Flores to Represent Title II Adult Education to the Workforce Development Board RECOMMENDED ACTION Appoint Gail Araujo for a partial term expiring May 31, 2023 (replacing Snapper) to represent Social Services Agency and Dr. Marilyn Flores representing Title II Adult Education to the Workforce Development Board. DISCUSSION On May 17, 2016, the Santa Ana City Council adopted Resolution 2016-031, establishing the Santa Ana Workforce Development Board (WDB) and appointing 25 members. In accordance with the federal Workforce Innovation and Opportunity Act (WIOA), Section 107(b)(2)(A-D), a local WDB is to be composed of representatives from specific categories and that the number of WDB members in the categories is to be proportional in different ways to the total membership while maintaining a greater-than-50-percent representation from the business sector. WDB members are to be appointed by the City Council under the categories of membership, prescribed by law, as follows: Category of Membership Number of Members Representatives from local businesses 13 members Representative from labor, labor registered apprenticeship, and/or community based organization) 5 members Representatives from local education institutions 3 members Representative from government entities (Dept. of Rehabilitation, Social Services Agency, EDD, and Economic Development) 4 members City Council 9 –1 10/19/2021 Appoint to the Workforce Development Board Gail Araujo and Dr. Marilyn Flores October 19, 2021 Page 2 2 1 5 0 Recently, WDB member Christine Snapper, representing the Orange County Social Services Agency, resigned and forwarded a nomination letter to appoint Gail Araujo, Family Self-Sufficiency and Adult Services Division Director to represent the Agency on the WDB (Exhibit 1). Dr. Linda Rose, President of Santa Ana College, has retired. Dr. Rose represented local education/Title II Adult Education on the WDB. Staff has received a letter from the Rancho Santiago Community College District, nominating Dr. Marilyn Flores, Interim President of Santa Ana College, for appointment to the WDB (Exhibit 2). FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Nomination Letter and Resume – Gail Araujo 2. Nomination Letter and Resume – Dr. Marilyn Flores Submitted By: Steven Mendoza, Assistant City Manager Approved By: Kristine Ridge, City Manager City Council 9 –2 10/19/2021 County of Orange SOCIAL SERVICES AGENCY September 07, 2021 Deborah Sanchez Community Development Agency Economic Development Division 1000 E. Santa Ana., Suite 200 Santa Ana, CA 92701 Dear Deborah, 500 N. STATE COLLEGE BLVD. ORANGE, CA 92868-1673 (714)541-7700Subject: Workforce Development Board (WDB) Successor DEBRA J. BAETZ DIRECJ'OR AN TRAN CHIEF DEPUTY DIRECTOR DORTHELEE DMSION DIRECTOR ADMINISTRATIVE SERVICES JYOTHI ATLURI DIVISION DIRECTOR ASSISTANCE PROGRAMS CHRISTINE SNAPPER DIVISION DIRECTOR CHILDREN & FAMILY SERVICES GAIL ARAUJO DIVISION DIRECTOR FAMILY SELF-SUfflCIENCY & ADULT SERVICES ANNE H. LIGHT, M.D. MEDICAL DIRECTOR With my resignation from the Santa Ana WDB as of September 16, 2021, the County of Orange Social Services Agency (SSA) nominates Gail Araujo as SSA's representative to the Santa AnaWorkforce Development Board. Gail Araujo has been promoted to succeed me as the Family Self-Sufficiency and Adult Services Division Director. Gail will bring a background in Family Self Sufficiency & Adult Services and administration to the WDB. Best wishes, Christine Snapper Division Director, Children and Family Services, SSA cc: An Tran, Chief Deputy Director, SSA Gail Araujo, Division Director, Family Self-Sufficiency and Adult Services, SSA EXHIBIT 1 City Council 9 –3 10/19/2021 Gail Araujo SOON. State College Blvd, Orange, CA 92868 Phone: (714) 541-7810 • E-mail: gail.araujo@ssa.ocgov.com OBJECTIVE Administrative management professional with over 14 years of proven management, leadership, and administrative skills. Seeks to foster innovation and lean management skills for the betterment of the organization and the public we serve, through compassion, integrity, and team work. KNOWLEDGE, SKILLS, AND ABILITIES ✓Effective management style which fosters teamwork and collaboration, and ensures successful completion of projects through empowerment and follow-up. ✓Experienced leader who's individual philosophy of sharing and teaching has allowed for good long lasting working relationships with people and continued success in all assignments. ✓Change agent with substantial knowledge of change management pricinples, including change readiness, stakeholder engagement1 business process reingenieering and gap analysis, and communication management. ✓Extensive knowledge in Project Management standards, including, schedule management, resource management, communications management, and risk managemet and mitigation. ✓Innovative communicator with excellent public speaking skills and extensive presentation experience. ✓Ability to lead high performing teams in a fast-paced and ever-changing environment. ✓Excellent writing skills that provide clear communication in a professional manner. ✓Critical and analytical thinker with effective management, technical, and supervisory and problem-solving skills. ✓Team p!ayer who can collaborate with others in a professional manner. ✓Proficient in Power Point, Microsoft Excel, Microsoft Outlook, Microsoft Word, Adobe Software Suite, Visio, Microsoft Project, SharePoint, Skype for Business, Microsoft Teams, Publisher, and Prezi. PROFESSIONAL EXPERIENCE Social Services Agency Orange,CA Execitive Manager /2021 -Present) Division Director, Family Self-Sufficiency and Adult Services MaAagemeAt-Gf-ove-r-850...staff,frnm-AM-1-l-ls-to-cler.:ical,-r.:esponsible-for.:-administer.:ing-Refugee-Cash-Assis.tance-pr:og�am,-Eoster---- Care Eligibility, the CalWORKs program, In-Home Supportive Services (IHSS), and Adult Protective Services which enables disadvantaged individuals and families to become self-sufficient through employment, and protects aged and disabled adults from abuse and exploitation, with a total operating budget of approximately $347 million. •Direct the development and implementation of both agency and divisional goals, policies, and strategic plans, and manage the allocation of resources and service levels to meet client needs. •Monitor the organizational structure, staff assignments, service levels, and systems required to accomplish SSA's mission and objectives in an effective and efficient manner, and direct the identification and analysis of opportunities for service enhancements. EXHIBIT 1 City Council 9 –4 10/19/2021 Gail Araujo (continued) Page 12 •Consult with and provide well prepared reports to the SSA Director, Chief Deputy Director, the County Executive Office, and the Board of Supervisors or their staff regarding the activities of the functional area assigned and coordinate with other County departments in addressing service needs. •Represent SSA before, or provide information to, commissions1 boards, committees, and representatives from federal, State, and local agencies, professional organizations, constituent organizations, community, civic and industry leaders, or the media. •Direct the development and implementation of the division's strategic plan and operational budget, and monitor expenditures to ensure adherence to the approved budget. •Provide employee mentorship and training to achieve Agency goa ls and outcomes. •Maintain positive working relationships with federal1 state, and local agencies. •Determine financial impact, monitor project budgets and make recommendations regarding projects to be funded, and present fiscal strategies and justification to administration. •Interpret applicable laws 1 ordinances and codes, and measure organizational effectiveness against key operational and financial targets and reset strategies accordingly. •May act for and assume responsibilities of the Chief Deputy Director or Agency Director in their absence. Social Services Agency Orange,CA Administrative Manager Ill (2017 -2021) Deputy Division Director, Adult Services •Management of over 250 staff, from AM lls to clerical, responsible for administering In Home Supportive Services and Adult Protective Serives programs. •Provide oversight and direction including, staff management, direct client engagement matters, management of Warner lobby, and general program administration with a total operating expense budget of approximately $31 million. •Represent SSA Adult Serives in various State and community partnership meetings and committees, including CWDA Adult Services Committee Meeting, Elder Abuse Forensic Center, Financial Abuse Specialist Team, and IHSS Advisory Committee. •Serve as the Agency liaison with Public Authority, by providing guidance on staffing, budget, operations, and participating in MOU negotiations with labor groups. •Assist with escalated client compliants and client matters envolving media, litigation, and the Board of Supervisors. •Reenginer business processes, implement process improvements, and restructure staffing and resources to enhance organizational effectiveness and operational efficiencies to better serve the community. •Establish priorities for subordinate staff and provide oversight to ensure goals are met1 and set vision and mission for teams to ensure alignment with Agency Core Values. Deputy Division Director, Contracts, Procurement, Humand Resources, and Training and Career Development •Management of over 100 staff, from AM lls to clerical, responsible for supporting contracts, procurement, recruitement, position control;-human resources, and training anO professional develo-pmenrfo---nrll-sucla-1-s-e-rvice agerrcy-Divi•sions. •Provide oversight, including review and approval of over 500 contracts and MOUs that provide over $180 million in goods and services to all areas of the Agency, to ensure critical and mandated services can be provided to the public we serve. •Approve and authorize Agency purchases of up to $100,000. •Provide oversight and direction of the creation, maintenance, and monitoring of approximately 1600 Agency positions, including temporary help and extra help. •Provide oversight, direction, and recommendations regarding recruitment activities for all Agency vacancies, which result in over 300 new hires and promotions per year. EXHIBIT 1 City Council 9 –5 10/19/2021 Gail Araujo (continued) Page 13 •Provide oversight1 direction, and recommendations regarding training and career development 1 which results in delivery of approximately 800 in person and elearn trainings per year1 and the training of approximately 350 new hires, as well as onging trainings for existing SSA staff. •Serve as the Agency liaison between HRS and SSA, responsible for making recommendations to Executive Management regarding high profile and critical employee relations issues and assisting with Union-related matters such as labor inquires, MOU negotiations, and Meet and Confer obligations. •Reenginer business processes, implement process improvements, and restructure staffing and resources to enhance organizational effectiveness and operational efficiencies in contracts, procurement, recruitment, and position control. •Establish priorities for subordinate staff and provide oversight to ensure goals are met, and set vision and mission for teams to ensure alignment with Agency Core Values. Other Deputy Division Director Duties as Member of the Leadership Development Team •Chair and serve on Agency-wide steering committees and leadership development teams that are geared toward achieving efficiencies, promoting development of staff, and making decisions regarding policies and procedures for the Agency. •Participate as Logistics Chief in the Department Operations Center. During the COVID pandemic, this included coordination and oversight of the purchasing of approximately $6 million dollars of Personal Protective Equipment and other emergency supplies; development, implementation, and ongoing management of agency wide protocol for positive notifications to staff; collaborating with Human Resources on issues regarding Emergency Paid Sick Leave and Emergency Family and Medical Leave Act, including messaging to staff; coordinating and facilitating disucssions with Labor Unions to keep them informed and address any concerns regarding staff safetyi assisting with the development and implementation of te!ework equipment prioritization and distribution, which resulted in deploying over 50% of staff to telework; and coordination of volunteer staffing and other resource needs. Department of Public Social Services Administrative Services Manager II (2017 • 2017) Los Angeles, CA •Direct management of approximately 15 management and non-management staff assigned to Communications Section, including, but not limited to: supervising and directing staff; assigning, reviewing, and approving work products; mentoring and training staff; and conducting annual performance reviews. •Assisting and serving as back-up to the Administrative Services Manager Ill in charge of the Communications Section, including, but not limited to, attending executive !evel meetings and interfacing with and making recommendations to Executive Management and other stakeholders. •Oversight of internal and external departmental communication, including, but not limited to, departmental social media sites, media inquires, Annual Reports, awareness campaigns, outreach campaigns and activities, monthly departmental newsletters , departmental news channel, electronic bulletin boards, etc. •Preparing reports and presentations for executive leadership to report project status and create awareness of project goals and objectives. •te-a-uing,mrrragermenrm·eeting,,in-clcrding-m-e-eting,withenanty-cxe-cotive·Manage-ment.amJ-otherstakehnlder . Internal Services Department Los Angeles, CA Administrative Services Manager II (2015 · 2017) •Making recommendations to higher level managers pertaining to al! aspects of County contracting. •Conducting surveys and preparing reports to respond to Board motions and inquiries related to County contracting. •Preparing presentations to train County staff on contract related processes and procedures, including, but not limited to, general contracting, RFSQ, Evaluations, and Living Wage. •Developing solicitation documents, to include, Request for Proposals and Sample Agreements. EXHIBIT 1 City Council 9 –6 10/19/2021 Gail Araujo (continued) •Experience with Proposition A solicitations. Department of Public Social Services Administrative Services Manager II (2014 -2015) Page 14 Norwalk, CA •Direct management of approximately 30 management and non-management staff assigned to the Organization Change Management Section, includlng, but not limited to: supervising and directing staff; assigning, reviewing, and approving work products; mentoring and training staff; and conducting annual performance reviews. •Assisting and serving as back-up to the Human Services Manager 111 in charge of the Organizational Change Management Section, including, but not limited to, attending executive level meetings and interfacing with and making recommendations to Executive Management, vendors, and other project stakeholders. •Preparing reports and presentations to executive leadership to report project status, train staff on project management processes and procedures, and create awareness of project goals and objectives, and collaborating on multi-media presentations designed to inform and educate staff on Organizational Change Management concepts and tools. •Developing tools to help track, monitor, and control essential project functions, including project schedule, risk management, communications management, and resource management, and collaborating with Executive Management, vendors, and other project stakeholders to develop project management procedures and methodologies that standardize operational process. •Leading project management meetings, including meetings with vendors, County Executive Management, and other project stakeholders. Department of Public Social Services Norwalk, CA Administrative Services Manager 1/Adminstrative Services Manager fl (2006 -2014) •Direct management of approximately 4 management and non-management staff assigned to the Leader Replacement System (LRS) Project, including, but not limited to: supervising and directing staff; assigning, reviewing, and approving work products; mentoring and training staff; and conducting annual performance reviews. •Assisting and serving as back-up to the Administrative Services Manager Ill in charge of the LRS Project, including, but not limited to, attending executive level meetings and interfacing with and making recommendations to Executive Management, the State's Office of Systems Integration, and other project stakeholders. •Leading the LRS solicitation, including, but not limited to: collaborating with County Counsel and Outside Counsel in preparing and finalizing LRS solicitation, including the Request for Proposal, Statement of Work, Statement of Requirements, and Sample Agreement; managing the LRS Proposal Evaluation, including development of the LRS Evaluation Manual, training of the Evaluation Committee members, and ensuring process integrity; representing DPSS during the RFP protest process, including preparing documentation and defending the LRS Procurement to the County Review Panel; participating in contract negotiations with selected Proposer. •Leading the LRS Project design and development initiation, including but not limited to: preparing project related documents, such as funding requests and budget documents to the State1 s Office of Systems Integration, monthly project status reports to ------McaliforniaTechnology A:gency1 LA -countyBoara-of -supervisors corresponclence1 executivefacts sfleets, project status ----­ memos and reports, and project management plans and reports; developing tools to help track1 monitor, and control essential project functions, including contract management, fiscal management, change management, communications management, and resource management; leading project management meetings, including meetings with vendors, County Executive Management, County Counsel and outside counsel, the County's Chief Information Officer, the State's Office of Systems Integration, and other project stakeholders. Department of Public Social Services El Monte, CA Information Systems Analyst I/Information Systems Analyst II (2001 -2006} EXHIBIT 1 City Council 9 –7 10/19/2021 Gail Araujo (continued) Page I 5 •Working with managers to evaluate policy and regulations for CalWORKS, Food Stamps, General Relief, and Medi-Cal, and to analyze and develop recommendations for enhancements to the LEADER system, such as CW Time Limits, Medi-Cal Redeterminations1 Cal�Learn, and Triba TANF. •Analyzing existing policies1 processes1 and procedures for CalWORKS, Food Stamps1 General Relief, and MediwCal to define LEADER functionality, drafting functional requirements1 conducting requirement verification meetings and documenting business processes, and designing, developing, and executing test plans and scenarios to ensure comprehensive testing of new enhancements to the LEADER system. •Participating in procurement planning activities to replace the existing LEADER System, including, but not limited to: participating in reprocurement strategy meetings; drafting functional requirements to be included in the new system Request for Proposals; and assisting in the development of the Statement of Work to be included in the new system Request for Proposals. Department of Public Social Services Rancho Dominguez, CA Eligibility Worker I/Eligibility Worker II (1998 -2001) EDUCATION Master of Arts Sociology/ California State University, Fullerton (2010) Fullerton, CA Bachelor of Arts Sociology/ California State University, Fullerton (2003) Fullerton, CA EXHIBIT 1 City Council 9 –8 10/19/2021 Building the future through quo/ ity education Community College District 2323 North Broadway • Santa Ana, CA 92706 -1640 • (714) 480-7300 • www.rsccd.edu Santa t\na College • Santiago Canyon College September 20, 2021 Ms. Deborah Sanchez Economic Development Specialist III Santa Ana Work Center 801 W. Civic Center Drive, Suite #200 Santa Ana, CA 92701 Dear Ms. Sanchez, On behalf of the Rancho Santiago Community College District (RSCCD), I am pleased to nominate Dr. Marilyn Flores, Interim President of Santa Ana College for appointment to the Santa Ana Workforce Development Board in the area of Higher Education. With more than 20 years of experience working in higher education, she has provided oversight for academic programs and is a seasoned educational leader in the development of instructional programs and curriculum. She has also worked with the community to prepare students to enter the workforce. Dr. Flores has the background which will enable her to make a meaningful contribution as a member ofthe SAWDB We are confident that Dr. Flores will do an outstanding job representing RSCCD and be a major contributor to the SA WDB. If you should require anything further, please contact us. Sincerely, av Marvin Martinez Chancellor BOARD OF TRUSTEES: Tino Arias Miller, Ed.D. • David Crockett • John R. Hanna • Zeke Hernandez • Lawrence "Lorry" R. Labrode • Sal Tinajero • Phillip E. Yarbrough CHANCELLOR: Marvin Mortinez EXHIBIT 2 City Council 9 –9 10/19/2021 CURRICULUM VITAE MARILYN FLORES, PH.D. EDUCATION University of California, Riverside, CA  2003 Ph.D. in Institutional Leadership and Policy Studies & Administrative Service Credential, Tier 1 Dissertation: “The Intersection of Policy and Practice: Linking Teacher’s Meaning to Actions” University of California Extension, Riverside, CA  1997 Supplemental Authorization in Mathematics Credential & Certificate in Conflict Resolution University of California, Los Angeles, CA  1995 M.A. in Education w/Bilingual Crosscultural, Language & Academic Development and Professional Clear Multiple Subject Teaching Credentials University of California, Riverside, CA  1994 B.A. in Liberal Studies & Reading Certificate Areas of Concentration: Education, Spanish, Hispanic Studies ADMINISTRATIVE AND PROFESSIONAL EXPERIENCE Interim President – Santa Ana College, CA, 2020 - current Serve as Chief Executive Officer (CEO) for the college, provide oversight of budget over $137 million unrestricted and restricted funds, ensure budget compliance and fiduciary responsibility for a balanced budget, provide oversight of current construction projects and new planned facilities which includes compliance with bond requirements, and serve on the Measure Q bond oversight committee. Provide leadership in planning, fiscal, human resources, facilities, and the delivery of educational programs and services to advance student learning, assessment and success. Work in collaboration with the District and college planning to ensure a strong technological infrastructure exists to provide cutting-edge connectivity and functionality for teaching, learning and providing services. Advocate on behalf of the college and the community at the local, state and regional levels by promoting the college’s mission, its multitude of certificates and associate degrees and working towards leveraging resources for new and existing initiatives by enhancing existing partnerships and/or leveraging new private or nonprofit partnerships. Support and encourage collaboration, transparency and accountability in college-wide planning and through participatory governance. Provide leadership and guidance to Academic Affairs, Student Services, Administrative Services and Continuing Education towards the goal of improving the delivery of both instructional and student services while focusing on increasing enrollment through effective practices, community visibility and partnerships. Support the College’s Guided Pathways framework and participate in local, regional and state conversations to partner with faculty and staff towards improving and developing educational programs that are competitive, relevant and contribute to the workforce and/or transfer. Lead efforts to support our diverse community of learners by developing antiracist and nondiscriminatory practices, policies and procedure. Ensure compliance, professional development and opportunities for student access and success in traditional and distance education instruction. Support collaboration and growth in critical educational programs such as noncredit and credit partnerships in career technical education, the College’s public safety and fire academies, nursing and child development programs. Member of the Chancellor’s Executive Leadership Team and college, district and community committees. Establish external partnerships with local high school districts and four-year universities to create collaborative responses for student access and student City Council 9 –10 10/19/2021 Flores, 2 success. Participate and engage faculty and staff in practices that comply with board policies, administrative regulations and achieve collegial collaborative conversations related to collective bargaining and ensure diversity, equity and inclusion. Vice President, Academic Affairs – Santiago Canyon College, CA, 2016 - 2020 Provide oversight of four Academic Divisions with over 100 full time, over 200 part time faculty and approximately 25 classified staff. Serve as the Chief Instructional Officer (CIO), the Accreditation Liaison Officer (ALO), and as the administrator in charge in the absence of the College President. Provide oversight of all academic programs (Arts, Humanities & Social Sciences, Business & Career Education, Math & Science and Institutional Effectiveness & Library and Learning Support Services) and budgets inclusive of contract education, instructional service agreements, Strong Workforce, Perkins, Apprenticeship and Dual Enrollment programs. Coordinate budget of over $48m with the Chief Business Officer to ensure fiscal viability and efficiency. Provide direct oversight of scheduling, enrollment management, curriculum, faculty load and professional development, distance education guidelines, faculty evaluations, and institutional research and planning. Serve as chair, co-chair, member and participant of several college-wide and district committees inclusive of but not limited to President’s Cabinet, Enrollment Management Committee, Human Resources, Curriculum and Instructional Council, Academic Senate, AB705 Work Group, Student Success & Equity, Umoja, Hawks Nest Food Pantry, Guided Pathways, Planning and Organization Effectiveness, College Council, Distance Education, Educational and Master Planning, and Planning and Institutional Effectiveness. Provide oversight to the Colleges research and planning as it relates to program review, student learning outcomes, planning and development and strategic planning. Work in collaboration with multiple collective bargaining units such as CTA and CSEA. Effectively collaborate with the Vice President of Student Services, Administrative Services, and Continuing Education to ensure alignment and integration of programs and support services. Dean, Arts, Humanities, Social Sciences and the Library – Santiago Canyon College, CA 2013 – 2016 Overall responsibility to the Vice President of Academic Affairs for the leadership and administration of all aspects of the Division of Arts, Humanities, Social Sciences and the Library. Responsible for the design, delivery, staffing and administrative support, supervision, and evaluation of Division academic programs and academic support staff as well as student enrollment, progress and all related records and reports. Disciplines, departments, and programs within Division include Fine and Performing Arts, American College English (ESL/ACE), English, Communication, Ethnic Studies, Philosophy, Interdisciplinary Studies, Women’s Studies, Modern Languages (French, Italian, Spanish, Sign Language), Reading, Anthropology, Psychology, Sociology, Economics, Geography, History, Political Science, Library, Academic Success Center, Tutoring, Forensics Debate Team, Model United Nations and Honors Program Committee. Dean, Arts, Letters and Social Sciences – Las Positas College, CA, 2012 – 2013 Work collaboratively with the Academic Senate, Curriculum Committee, Instructional Program Review Committee, Distance Education Committee and Institutional Effectiveness Committee at both the college and district level to ensure compliance, recommend policy and obtain objectives for instructional services. Coordinate, facilitate and plan for enrollment management within multiple disciplines in division. Disciplines within division include Performing Arts (Theater, Music, Dance), Anthropology, Art/Art History, Interior Design, Visual Communications, Photography, English, English as a Second Language, Languages, Speech, Mass Communications, Sociology, Humanities, Political Science, Philosophy and Geography. Participate in local governance boards, advisory boards and in program and college innovations. Dean, Instruction, Language Arts and Academic Support – Riverside City College, CA, 2010 – 2012 Act as the academic officer for multiple departments and disciplines which include English, English as a Second Language (ESL), Reading, World Languages, Early Childhood Education, Teacher Preparation, Learning Communities, Supplemental Instruction, Learning Labs and Tutorial Services. Responsible for the quality, integrity and administration of instructional programs assigned and academic support programs to ensure the current and future instructional activities meet student and community needs; provides administrative leadership, coordinates and facilitates the development and implementation of redesigned and articulated curriculum in basic skills, occupational programs and in assigned disciplines; including the supervision and evaluation of program City Council 9 –11 10/19/2021 Flores, 3 directors, department chairs, faculty and classified personnel; serves on the Accreditation Steering Committee and works in collaboration with the Dean’s of Instruction and Student Services. Dean, Academic Support – Riverside City College, CA, 2007 – 2010 Facilitate instructional support, curriculum development (credit, non-credit), enrollment management, and assure compliance with state and federal regulations and assist in the coordination of class scheduling. Provide administrative leadership, coordinate and facilitate the development and implementation of redesigned and articulated curriculum in basic skills, occupational programs (such as Ford ASSET) and in assigned disciplines (English, Reading, Mathematics and English as a Second Language). Oversee multiple departments including Teacher Preparation, Early Childhood Studies, Teaching and Learning Center (Math Learning Center, Writing and Reading Center, Computer Information Systems laboratory, Nursing laboratories, Supplemental Instruction) Associate Dean, College Program Support – Riverside City College, CA, 2005 - 2007 Coordinate and oversee the implementation and fiscal management of the Developing Hispanic-Serving Institution Grant (Title V), facilitate campus articulation efforts with K-12 districts, and provide administrative support of campus initiatives in the area of basic skills courses. Director/GEAR UP and Academic Affairs Administrative Intern - Riverside Community College, CA , 2004- 2005 Responsibilities same as indicated below, plus special new program initiatives in pre-collegiate studies and other academic affairs initiatives. Director/GEAR UP - Riverside Community College, Riverside, CA, 2001 – 2004 Manage, facilitate and coordinate programmatic and fiscal decisions of federal grant, consult with business and community partners, develop objectives and goals for the grant period, and member of the management association. Education Consultant - Riverside and San Bernardino County Schools, CA, 1999 - 2001 Served as an external evaluator for underperforming schools and provided feedback and a coherent plan to program managers, faculty, staff and parents to create systemic changes in curriculum and instruction. Graduate Student Researcher - University of California, Riverside, CA, 1999 – 2002. Coordinated meetings and learning opportunities for the mathematics articulation project, compiled data and reports, including quantitative and qualitative analysis to evaluate the School University Partnership Program. TEACHING EXPERIENCE Instructor – “Reading, Pedagogical Approaches to Literacy Acquisition,” California Baptist University, Riverside, CA, 2006-2007 Taught course, created syllabus, administered all grades for teacher credential student in elementary education. This course focused on pedagogical approaches to emergent through fluent literacy and research-based assessment practices. Lecturer – “The Classroom,” and “Multicultural Education” University of California, Riverside, CA, 2001-2003 Developed syllabus and overall course structure, and administered all grades for graduate-level course ED 280R. This course examined the theory and research from anthropology and sociology on the organization, structure, and practices of classrooms. Teaching Assistant – to Professor Judith H. Sandholtz in “Curriculum and Instruction,” University of California, Riverside, CA, 2000-2001 Collaborated on curriculum and exam development, met with students in laboratory setting and upon request, graded all written work and final exam papers. This course examined the foundations and theories of curriculum development. City Council 9 –12 10/19/2021 Flores, 4 Adult ESL & Citizenship Instructor – Jurupa Unified School District Adult Center, Riverside, CA, 1996-1999. Developed syllabus and overall course structure, and administered all grades for multiple levels of English as a Second Language courses and Citizenship courses offered in English and Spanish. Resource Teacher/Principal Designee - Jurupa Unified School District, Riverside, CA, 1998 – 1999. Staff development site coordinator, budgets/school finance and categorical funding, discipline and school management issues. Bilingual Teacher/Math Instructor – Jurupa Unified School District, Riverside, CA, 1995-1999. Taught 5-6th grade, on-site bilingual coordinator in charge of reclassification, Community Based English Tutoring (CBET) District Coordinator, instructor for adult ESL and Citizenship. Taught Algebra and Calculus at middle and high school during summer school intervention. COMMUNITY-BASED INVOLVEMENT AND APOINTMENTS 2020 – current Community College League of California Advisory Committee on Education Services, Conference Planning Member 2020 – current Santa Ana Chamber of Commerce, Board of Directors 2020 – current Santa Ana Foundation, Board of Directors 2020 – current Garden Grove Chamber of Commerce, Member 2020 – current Santa Ana Unified School District, District System Design Team Partnership Committee Member 2020 – 2021 California Community College Organización de Latinx (COLEGAS), Webinar Series Committee Member 2018 – current Los Amigos Educational Committee, Member 2019 – 2020 RSCCD District Management Team Association, SCC representative and exec board member 2018 – 2020 AFJROTC Boosters, Vice President and previous board member 2018 – 2020 Tuffree Choir Boosters, Secretary 2009 – 2012 University of California, Riverside Graduate School of Education Advisory Board 2009 – 2012 Riverside Community Health Foundation, Board of Directors 2008 – 2012 Southern California Consortium for Hispanic Serving Institutions (SCCHSI) Executive Board Member, Treasurer 2007 – 2009 California Benchmarking Project, Univ. of Southern California, College Representative 2005 – 2011 Latino Network Leadership Institute, Chair 2004 – 2009 Latino Network, Executive Board of Directors 2004 – 2009 Concilio Child Development Centers, President and past board member 2004 – 2008 Latina Women’s Health Forum, Committee Member 2003 – 2012 Hispanic Association of Colleges and Universities (HACU), College Site Coordinator 1999 – 2002 Hispanic Border Leadership Institute Fellow, University of California, Riverside PUBLICATIONS • Martinez-Flores, M. (2003). The Intersection of Policy and Practice: Linking Teacher’s Meaning to Actions. Dissertation Paper. • Ogawa, R., Sandholtz, J., Martinez-Flores, M. & Scribner, S. (2003). The Substantive and Symbolic Consequences of a District’s Standards-Based Curriculum. American Education Research Journal. • Martinez-Flores, M., Cushing, D., Rosa, J., McIntosh, H., Schroeder, K., Pace, R., Patterson, D., Ridder, S. & Jobe, V. (1999). Integrating the California High School Exit Exam Across the Curriculum. Available online: www.ca-clearinghouse.net City Council 9 –13 10/19/2021 Flores, 5 PAPERS PRESENTED AT CONFERENCES • Served as Faculty Resource in the areas of Student Equity and English as a Second Language (ESL) to the National Summer Institute on Learning Communities, Evergreen State College, Olympia, WA ▪ 2010 • “Implementing Learning Communities at a Community College.” Presentation on how to adapt a four-year model to community colleges: Hispanic Association of Community Colleges (HACU) Conference, Orlando, FL ▪ 2009 • “Writing, Community, and Learning Assistance in Action.” Presentation on the implementation of the UMKC Supplemental Instructional Program for community colleges model at the Strengthening Student Success: Basic Skills and Beyond Conference, Anaheim, CA ▪ 2008 • “Innovation Focused on Student Success, Moving from Basic Skills to Transfer-Level Courses.” Presentation on the success of learning communities at the Strengthening Student Success: Basic Skills and Beyond Conference, Anaheim, CA ▪ 2008 • “English Articulation Project: A Collaborative Effort.” Presentation at the California K-16 Educational Equity & Opportunity Through Regional Collaboration Conference, Long Beach, CA ▪ 2005 • “Using Data-Sharing to Inform Curricular Projects.” Workshop presentation at the meeting of the GEAR UP California: Enhancing Our Golden Opportunity Conference, San Francisco, CA ▪ 2004 • “The Intersection of Policy and Practice: Linking Teacher’s Meaning to Actions.” Paper presented at the meeting of the American Education Research Association, Chicago, IL  2003 • “Promoting a Student Culture of Accountability: Making Tests Matter.” Workshop presentation at the meeting of the National Council for Community and Education Partnerships  2003 • “A Standards-Gap: The Unintended Consequences of Local Standards for Assessment, Curriculum and Instruction.” Paper presented at the meeting of the American Education Research Association, New Orleans, LA  2002 • “Intertwined Reforms: A Comparison of Administrator-Driven and Teacher-Centered Approaches.” Paper presented at the meeting of the American Education Research Association, New Orleans, LA  2002 • “Implementing Standards-Based Curriculum: Its Substantive and Symbolic Consequences.” Paper presented at the meeting of the American Education Research Association, Seattle, WA  2001 LANGUAGES English and Spanish – speak, read, and write with competence. AWARDS • Celebración de la Mujer Community Contribution Award, Latino Network, 2009 • Marian E. Luna Community Service Award, Greater Riverside Hispanic Chamber of Commerce, 2006 • Educator of the Year, Inland Empire Hispanic Image Awards, Hispanic Lifestyle, Riverside 2006 • Hispanic Border Leadership Institute Doctoral Fellowship, University of California, Riverside 1999–2002 • Josefina Avenida Scholarship Recipient, University of California, Los Angeles, 1994–1995 City Council 9 –14 10/19/2021 Community Development Agency santa-ana.org/cd Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Homeless Navigation Center Update AGENDA TITLE: Homeless Navigation Center Update RECOMMENDED ACTION Receive and file the Homeless Navigation Center update. DISCUSSION The Homeless Navigation Center (HNC) is designed to replace the City's interim homeless shelter, the Link. The HNC will provide 200 beds, scalable to over 300 beds, for Santa Ana residents experiencing homelessness. The facility will include family, couples, men, women, and flex dorms, along with a commercial kitchen, offices for case management and medical services, and an outdoor area for participants and their pets. Adhering to the principles of Housing First, guests will be admitted with low-barrier requirements through approved referral agencies. All guests will be transported in and out of the shelter, as no walk-in traffic is allowed. During their stay, guests will be offered a robust package of supportive services to transition them to permanent housing and to cope with underlying issues causing them to cycle through homelessness. The Illumination Foundation, the selected operator of the Homeless Navigation Center, will partner with Clarke Lew Medical Corp. to provide medical and mental health care services, exclusive of substance use counseling, for clients on-site at the shelter. Current Status At the September 7, 2021 City Council meeting, staff was directed to provide monthly updates on the construction of the Homeless Navigation Center. To accommodate this request, a new webpage has been incorporated into the existing Homeless Data Dashboard. This site will be updated regularly, including photos. The Homeless Data Dashboard can be found on the City’s website: https://www.santa- ana.org/homelessness/interim-homeless-shelter-link/santa-ana-homeless-services- data-dashboard. City Council 10 –1 10/19/2021 Homeless Navigation Center Update October 19, 2021 Page 2 2 1 5 2 It is important to note that on October 7, 2021, final permits were issued for the HNC, which will result in work progressing more quickly than it has over these past few months. In addition to the final permits, separate permits for the following items were also issued: Light standards Block walls (including height and linear length) Trash enclosure Parking lot (including number of spaces) During the construction of the Homeless Navigation Center, data on referrals to the Link on Commonwealth, the Hospitality House, and the family motel program will be available on the Homeless Data Dashboard. Data captured from the Link Shelter on Red Hill from its opening in 2018 through April 30, 2021 remains. The City’s Homeless webpage (www.santa-ana.org/homelessness) and Homeless Data Dashboard will have a make- over to coincide with the opening of the Homeless Navigation Center. While tenant improvements continue in both the interior and exterior areas of the Homeless Navigation Center building, project staff has been working behind the scenes to determine the correct fixtures and furnishings for the site. The City is grateful to Kaiser Permanente, Mountain View Condos Corp., and the Illumination Foundation, all who have donated the lion’s share of the required office furniture—minimizing the number of items to be purchased by the City. FISCAL IMPACT There is no fiscal impact associated with this item. Submitted By: Steven Mendoza, Assistant City Manager Approved By: Kristine Ridge, City Manager City Council 10 –2 10/19/2021 Public Works Agency www.santa-ana.org/pw Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Urban Forest Management Plan AGENDA TITLE Receive and File of the Urban Forest Management Plan as Part of the City Forest Renewal Project in Collaboration with West Coast Arborists, Inc. and California Urban Forests Council RECOMMENDED ACTION Receive and file the Urban Forest Management Plan. DISCUSSION The City Forest Renewal (CFR) project provides funding for the removal of trees that are diseased, posing a risk, and/or dead. Funding for this project was made possible through Proposition 68 and administered by the California Department of Forestry and Fire Protection (CAL FIRE)’s Urban and Community Forestry grant program. The grant recipient was the California Urban Forests Council (CaUFC), in collaboration with West Coast Arborists, Inc. (WCA) as the project contractor. In January 2020, the City of Santa Ana was selected as a qualifying partner based upon the City’s urban forest needs, Disadvantaged Communities status, and working relationships. A component of the CFR project promotes urban forestry improvements by assisting partner cities to update tree-related documents and provide recommendations for the City’s urban forest management guidelines, leading to the creation of the Urban Forest Management Plan (UFMP). The UFMP is a centralized document that reflects best management practices through professional tree care standards related to planting, maintenance, removal, protection, and pruning of City-owned trees in the right-of-way. The UFMP will further strengthen the City’s position when applying for grant opportunities to supplement/increase City Street Trees Services programs and budgets. The UFMP was presented to the City’s Environmental and Transportation Advisory Commission on September 14, 2021 and they were supportive of the document. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. City Council 11 –1 10/19/2021 Urban Forest Management Plan October 19, 2021 Page 2 2 1 4 6 FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Urban Forest Management Plan Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager City Council 11 –2 10/19/2021 CITY OF SANTA ANA Urban Forest Management Plan September 2021 EXHIBIT 1 City Council 11 –3 10/19/2021 1 Purpose This management plan establishes guidelines and procedures needed to provide for the care and protection of trees in order to promote the health, safety, welfare, and quality of life for all city residents, business owners and visitors. The City of Santa Ana acknowledges that trees provide environmental, aesthetic, social and economic benefits. Specifically, trees increase property values, provide aesthetic value, shade and cooling, reduce energy costs, decrease wind velocities, erosion control, conserve energy, reduce storm water runoff, act as filters for airborne pollutants, reduce noise, provide privacy, provide wildlife habitat and food, sequester carbon, and release oxygen. This management plan allows the City of Santa Ana to implement best management practices as reflected by professional tree care industry standards for the planting, maintenance, removal, protection, pruning, and preservation of street trees in the right of way on city owned or city controlled property , as well as to enforce the provisions of the city code. By assuring the preservation and protection of the municipal urban forest through regulations and standards of care, our natural resources will continue to enhance the landscape, streets, and parks, while helping to improve Santa Ana. This management plan is coherent with City goals outlined in the City’s Conservation and Environmental Justice Elements within the General Plan, and the goals outlined in the Climate Action Plan. Following this management plan will ensure that the urban forest is being utilized to meet citywide goals. The City realizes that sustaining the urban canopy, creating visually aesthetic landscaping, and maintaining and encouraging a diversity of trees, both in terms of age and species, will increase the value of our urban forest; making it an even greater asset to the City of Santa Ana. The development of this Urban Forest Management was made possible through a partner- ship with the California Urban Forests Council and the Western Chapter International Soci- ety of Arboriculture, utilizing funding from Proposition 68, administered through CAL FIRE’s Urban and Community Forestry Grant Program. This Plan reflects the recommendations being made to municipalities by the California Joint Powers Insurance Authority (JPIA) to reduce public agency exposure to liability and maximize the benefits of trees. City Council 11 –4 10/19/2021 2 Table of Contents Section 1 Definitions............................................................................................................3 Section 2 Tree Inspections / Tree Inventory......................................................................5 A. Inspection Objectives B. Identifying and Documenting Inspections Section 3 Routine Tree Maintenance.................................................................................7 A. Restricted Acts to be Avoided without Arborist Approval B. Standards for Pruning Public Trees C. Pruning Methods for Trees D. Tree Care for Birds and Other Wildlife E. Plant Health Care Plan and Integrated Pest Management F. Fertilizing G. Watering Schedule I. Fruit Control Section 4 Protection of Trees During Construction........................................................10 A. Tree Protection Objectives B. Site Plan C. Activities During Construction and Demolition Near Trees D. Tree Maintenance During Construction Section 5 Tree Removal ....................................................................................................13 A. Tree Removal Objectives B. Removal Criteria C. Tree Evaluation for Removal Section 6 Replacement and Planting of Trees.................................................................15 A. Tree Planting Specifications B. Planting Stock and Materials C. Planting Site Preparation D. Planting in Difficult Soil Conditions Section 7 Approved Tree Palette......................................................................................17 Section 8 Education and Community Outreach.............................................................18 A. Community Forestry Objectives B. Public Relations C. Distribution of Education Material D. Tree City USA E. Developing a Tree Advisory Commission (Tree Board) Section 9 Urban Wood Recycling Program....................................................................20 A. Urban Wood Recycling Objectives B. Tree Recycling Plan C. Species Replacement Plan D. Urban Wood Public Construction Projects Section 10 References.......................................................................................................21 Section 11 Appendices......................................................................................................22 City Council 11 –5 10/19/2021 3 Section 1: Definitions For the purposes of this guide , the following definitions shall apply: A. Arborist: the person designated as such by the city who has demonstrated knowledge and competency, ideally through the obtainment of the current International Society of Arboriculture (ISA) arborist certification. This can be either a city employee or a contractor. ISA Municipal Specialist is a desirable credential requiring qualified individuals have a minimum of three years full time municipal related experience. These credential holders assist agencies in the operations of managing trees in a municipal sector. ISA Utility Specialist is another highly desirable certification requiring individuals to have a minimum of three years full time experience managing trees adjacent to utilities. This credential is important in the managing of municipal trees near power lines or other utilities. The ISA Board Certified Master Arborists is the highest level of certification offered by the International Society of Arboriculture and could additionally be considered useful in assisting municipalities with all operational facets of managing trees. B. Compaction: compression of the soil structure or texture by any means that creates an upper layer that is impermeable. C. Director: the director of public works or other department head as assigned by the public agency or the director’s designee, unless otherwise specified in the guide . D. Disturbance: all the various activities from construction or development that may damage trees. E. Dripline area: the suggested minimum area within “X” distance from the trunk of a tree in a typical location, measured from the perimeter of the trunk of the tree at 54 inches above natural grade, where “X” equals a distance ten times the diameter of the trunk at 54 inches above natural grade, or the distance to the outermost edge of the tree canopy, whichever is the lesser distance. F. Environmental Transportation Advisory Commission (ETAC): An Advisory Commission to the City Council in the study, review, and recommendations with regard to the removal, planting, replanting or disposition of public trees in the public right of way. G. Excessive pruning: removing in excess of 25 percent or greater of the functioning leaves and stems in a single pruning. Excessive pruning may include the cutting of any root two inches or greater in diameter. Exceptions are when clearance from overhead utilities or public improvements is required, or to abate a hazardous condition or a public nuisance or approved by City arborist. City Council 11 –6 10/19/2021 4 Section 1: Definitions (continued) I. Hazardous condition: in this guide , a hazardous tree condition is one in which a tree part has an observable structural issue that is imminent likelihood of failure and a high likelihood of striking a foreseeable target. These hazards can be discovered through both routine pruning work and through other forms of inspection. The city shall correct hazards related to targets that could be impacted by failure in a timely manner. If provisions for hazard mitigation cannot occur immediately, public protection measures should be taken, such as providing warning or notice. J. Inspection: a visual observation of an individual tree or population of trees to assess condition. In this guide , inventory updates and maintenance recommendations, will be considered inspections. An inspection can lead to a risk assessment if an immediate issue is identified. K. Injury: a wound resulting from any activity, including but not limited to excessive pruning, cutting, trenching, excavating, altering the grade, paving or compaction. Injury shall include bruising, scarring, tearing, or breaking of roots, bark, trunk, branches or foliage, herbicide or poisoning, or any other action leading to the death or permanent damage to tree health. L. Park Tree: Tree in a city park on public property. M. Pest control advisor: a person licensed by the California Department of Pesticide Regulation capable of writing legal prescriptions for specific pesticides. N. Pest control applicator: a person licensed by the California Department of Pesticide Regulation who performs the application and treatment of pesticides. O. Public nuisance: an act, condition, or a thing that is offensive to the community or that violates the rights of persons or the community, as determined by the city’s regulation of the planting, maintenance, and removal of trees ordinance. P. Public Property tree: Tree on publicly open property. Q. Removal: complete tree removal, such as cutting to the ground or extraction of the tree. R. Risk assessment: a tree assessment done by an ISA certified person to provide the city with a mitigation option, if needed. S. Street Tree: Tree within the public right-of-way T. Topping: the undesirable practice of cutting back large-diameter branches between nodes or truncating the main stem. U. Tree City USA: a nationwide designation that provides the framework necessary for communities to manage and expand their public trees. V. Trenching: any excavation to provide irrigation, install foundations, utility lines, services, pipe, drainage, or other property improvements below grade. W. Unintended object: includes people, vehicles, structures, or anything subject to damage by a tree. City Council 11 –7 10/19/2021 5 Section 2: Tree Inspections/ Tree Inventory A. Inspection Objectives Inspection of city trees shall identify visually obvious problems, their relative risk, and provide a recommendation for a risk assessment if an immediate risk is identified. The inspection interval should be no greater than five years as part of a routine trimming program. Additionally, supplemental inspections and risk assessments should be done in between trim cycles to track potential tree failures. These can include major arterials, or other highly traveled locations. Inspection and work history data should be tracked and monitored within a tree inventory management program that allows for documented work history to be recorded and accessible. This should include all publicly maintained trees, as determined by the city Arborist. The agency should frequently review the inventory for potential high -risk trees and should assign trees to have risk assessments done with written documentation. Those performing tree inspections must adhere to current industry standards, to ensure they are being done on a consistent and regular manner. ANSI A300 standards and ISA Best Management Practices guide contractors and city staff in tree evaluations with procedures and specifications. B. Identifying and Documenting Inspections Inspected items should include, but are not limited to: 1. Lean/root problems: for example, leaning trees with roots heaving out of the ground. 2. Co-dominant or multiple trunks: competing stems that grow bark between a tight crotch union can be weakened areas prone to failure. 3. Trunk cavities, cankers, mushrooms, and decay: these are indicators of potential internal decay of a tree and, if discovered, may require further investigation and mitigation. 4. Cracks in trunks and branches: these can be indicators of future failures and, if discovered, may require further investigation and mitigation. 5. Weakly attached scaffold limbs and branches: a branch that developed as a reactionary shoot can be predisposed to failure and, if discovered, may require further investigation and mitigation. 6. Hanging or broken branches (hangers): branches that are detached from where they were grown and are hanging and could fall, impacting targets below. Broken branch stubs should be pruned off properly unless preserved for wildlife habitat reasons. 7. Dead branches (deadwood): branches within a canopy of a tree that no longer produce foliage and have begun to lose bark. 8. Pests and other diseases: identified pests that can cause tree failures such as boring, leaf chewing and leaf sucking insects or pathogenic fungus. City Council 11 –8 10/19/2021 6 Section 2: Tree Inspections/ Tree Inventory (continued) While most tree inspections can be conducted from the ground, there are times when an aerial inspection is necessary. These inspections can be completed as part of the routine tree pruning program. The routine tree pruning program inspections does not assign a time frame to tree hazards, they simply point out a tree condition that requires a risk assessment or mitigation decision by the city arborist. The goals of the tree inspection/tree inventory program include: 1. Documenting tree structure and condition and recording dates. 2. Identifying vacant sites suitable for trees to be planted. 3. Maintaining trees proactively, instead of reactively as budget allows. 4. Identifying the dollar value of each tree and total urban forest utilizing the Trunk Formula Method in accordance with the current Guide for Plant Appraisal. 5. Documenting work history records. 6. Scheduling tree maintenance work. 7. Improving tree structure and health through scheduled tree maintenance. 8. Reducing tree loss and liability. 9. Demonstrating due diligence via work history. 10. Identifying trees that can be salvaged or corrected with proper pruning. City Council 11 –9 10/19/2021 7 These guidelines establish principles of care and maintenance for the city’s public trees, and are set forth for pruning, planting, watering, soil and nutrient requirements, insect, disease, and fruit control. A. Restricted Acts to be Avoided without Arborist Approval Restricted maintenance practices for public trees include: 1. Excessive pruning , except for clearance pruning of utility lines, traffic or abating a public nuisance. 2. Topping. 3. Other action that could lead to the death of a tree or could permanently damage its health, including but not limited to cutting, poisoning, over-watering, unauthorized relocation or transportation of a tree, or trenching, excavating, altering the grade, or paving within the dripline area of a tree. B. Standards for Pruning Public Trees All work on public trees shall be in accordance with the current edition of the following industry standards: ANSI A300 and ANSI Z133. C. Pruning Methods for Trees There are seven types of pruning that may be appropriate for trees. They are: 1. Structural pruning: a type of tree pruning for young trees that establishes a strong central leader and develops subordinate branches. Structural pruning helps to alleviate future failures. 2. Crown cleaning: the selective removal of dead, diseased, detached, and broken branches. No live foliage is to be pruned during crown cleaning, and this is the preferred pruning type for mature trees. 3. Crown thinning: the selective removal of small live branches to reduce crown density. No more than 25% of live foliage should be removed in a growing season, except for limited exceptions approved by the City arborist. 4. Crown raising: the selective removal of branches in order to provide vertical clearance. 5. Crown restoration: the selective removal of branches, sprouts and stubs from trees that have been topped. 6. Crown reduction: the selective removal of branches and stems to decrease the height and/or spread of a tree. 7. Utility pruning: the selective removal of branches and stems to reduce growth away from utility lines. ANSI A300 (Part 1) Pruning and ISA Best Management Practices Pruning Third Edition should define the pruning method applied as a part routine trimming program. Pruning may be done outside of the routine trimming program if prune will result in at least one of the following criteria: 1. Pruning will result in tree risk mitigation. 2. Pruning will result in improved tree structure 3. Pruning will establish a dominant leader in a young tree. 4. Pruning will provide clearance for new or existing infrastructure. Section 3: Routine Tree Maintenance City Council 11 –10 10/19/2021 8 Climbing and pruning practices shall not injure the tree except for the pruning cuts. It is best to clearly identify a pruning objective and then select the pruning type most suitable to achieve that objective. For example, if the objective is roadway clearance, crown raising would be the selected type of pruning. D. Tree Care for Birds and Other Wildlife Birds and other wildlife have strong associations with trees and provide ecological and other ben- efits. Tree and landscape care can be impactful to them, especially during the nesting sea- son. There are several federal and state laws and regulations pertinent to wildlife and the tree care and landscape industry. The Federal Migratory Bird Treaty Act and CA FWS 3503 are the most relevant to tree care in the urban landscape. Tree and landscape city staff and contractors should be trained and comply with all relevant regulations and best practices to reduce impact on wildlife. The Tree Care for Birds and Other Wildlife Best Management Practices of the Western Chapter of the International Society of Arboriculture shall be a guiding document for policy and management of trees all year. E. Plant Health Care Plan and Integrated Pest Management It is recommended that Agencies fund the development of a comprehensive plant health care program to serve as a guide to manage the health structure and appearance of plants and trees in the landscape. As part of that plan, there should be an Integrated Pest Management strategy. This strategy is a method of controlling plant pests by combining biological, culture, mechanical, physical, and/or chemical management strategies. The Integrated Pest Management strategy should be constructed based off the Integrated Pest Management Flowchart (Appendix B). The Integrated Pest Management Flowchart is based off ANSI A300 standards. The flowchart will dictate the plan of action when there is an identified plant health concern. If action against pests is warranted, always consider treatments as part of an overall plant health care program. The pest source shall be identified and targeted with a specific and timely treatment. All prescriptions for pesticides are to be issued by a Pest Control Advisor (PCA) per the Department of Pesticide Regulations. Additionally, applicators must be licensed or certified to apply. If it appears that insects or disease may lead to the death of a public tree, then it is the responsibility of the city to evaluate the condition according to the following guidelines and treat the problem in a timely fashion to prevent further decline of the tree. 1. For treatment of insects, the pest control advisor shall be consulted. Nontoxic materials shall be used whenever feasible. All chemicals must conform to the California Department of Pesticide Regulations. 2. For disease and decay that erodes the health or weakens the structure, further analysis by an arborist may be required to evaluate the stability. 3. Diseases below ground are often caused by poor landscape design surrounding old trees, which encourages harmful and often lethal ailments. The following conditions favor disease: a. Compacting of the soil within the tree’s dripline b. Removing soil from the tree root area c. Planting incompatible plants within the tree’s dripline Section 3: Routine Tree Maintenance (continued) City Council 11 –11 10/19/2021 9 Combined with poorly drained soil, these factors often activate normally dormant fungi to become opportunistic and infect the tree, which can lead to the decline and eventual death of the tree. This decline can be slow and may not be evident for many years. When planning landscaping around a public tree, an evaluation of the tree and soil must be performed to determine if there is a disease present. If the tree is diseased and it is reasonable to expect that landscaping will contribute to decline, permanent damage or render it hazardous, it is the obligation of the city to take reasonable measures to reduce or eliminate the conditions that may cause the decline of the public tree. F. Fertilizing All fertilizers shall only be applied if specified by the arborist as part of a plant healthcare program. Fertilizing may be specified for trees that will be impacted by an upcoming disturbance, grade change, or a modified environment. Fertilizing in these instances may aid the tree to overcome the stress caused by disturbance. The arborist shall determine specifications for fertilizing trees on a case-by-case basis. G. Watering Schedule 1. Newly installed trees, including drought tolerant species, are dependent upon supplemental irrigation until established, typically for up to two years. If a tree is native to areas of higher rainfall, then the tree will require supplemental water throughout its life cycle, unless the tree finds a subterranean water source. Periods of extreme heat, wind or drought may require more or less water than recommended in these specifications. 2. During the establishment period, new trees shall be watered thoroughly as part of an establishment program prescribed by an arborist. Local weather and environmental factors should be taken into consideration when considering a watering plan. If reclaimed water is to be used, please verify that the species of trees to be irrigated has an elevated tolerance of salts. 3. Most mature public trees in the city are established in areas without formal watering systems. These trees shall only receive manual irrigation when it is determined necessary by the arborist in order to restore the health of the tree. In this case, the arborist shall also determine the watering specifications. 4. Trees planted in association with the construction of public improvements (medians, parkways, sidewalk tree wells, etc.) shall be irrigated by automated watering systems when possible . The arborist shall determine the type of automatic irrigation system used. Trees planted in public areas where no irrigation system exists shall be hand watered until established. After that, a watering schedule determined by the arborist shall be in effect until deemed no longer necessary. Section 3: Routine Tree Maintenance (continued) City Council 11 –12 10/19/2021 10 A. Tree Protection Objectives The objective of this section is to reduce the negative effects of construction on trees to a less than significant level. Tree protection should begin before construction starts. Successful tree preservation occurs when designers, construction personnel, and project managers are committed to tree preservation. All members of the project team must be familiar with the rudimentary aspects of tree growth and development in order to understand the relationship between tree survival and construction practices. Utilization of an arborist will ensure everyone is understanding of the needs regarding trees. All trees should try to be preserved. Trees that are structurally unstable, dead, in poor health, or unable to survive the effects of construction become a liability to the project and may have to be removed. B. Site Plan For all projects, Site Plans must indicate accurately plotted trunk locations and the Tree Protection Zone (TPZ) of all trees or group of trees to be preserved within the development area. Additionally, for all trees within the development area, the plans shall accurately show the trunk diameter, dripline and clearly identify the TPZ. The type of protective fencing shall be specified and indicated with a bold dashed line. Site Plans shall also include the following minimum information: 1. Surveyed tree locations, species, size (height, width, DBH). Dripline Area (including trees located on neighboring property that overhang or within 25 feet of the project site) and City Trees adjacent to the project site 2. Paving, concrete, Trenching, or grade change (including the limits of over -excavation) located within the Tree Protection Zone 3. Existing and proposed utility easements 4. Surface and subsurface drainage and aeration systems to be used 5. Walls, tree wells, retaining walls and grade change barriers, both temporary and permanent 6. Landscaping, irrigation and lighting within dripline of trees, including all lines, valves, etc. Tree Protection Zone During the design phase of the project the Project Manager shall contact the City Arborist to develop a TPZ for each tree impacted by the project. If an unresolved disagreement arises between the Certified Arborist and the project manager on the size of a TPZ for a tree, the dispute shall be brought to the Director of Public Works and/or City Engineer, who will render a final decision on the size of the TPZ. Each tree to be retained shall have a designated TPZ identifying the area sufficiently large enough to protect it and its roots. The TPZ shall be shown on all Site Plans including, Demolition, Grading, Irrigation, Electrical, Landscape, etc. Improvements or activities such as paving, utility and irrigation Trenching including other ancillary activities shall occur outside the TPZ, unless otherwise specified. The protection fence shall serve as the TPZ. Section 4: Protection of Trees During Construction City Council 11 –13 10/19/2021 11 Activities prohibited within the Tree Protection Zone include: 1. Parking vehicles or equipment, storage of building materials, refuse, or excavated soils, or dumping poisonous material on or around trees and roots. Poisonous materials include, but are not limited to paint, petroleum products, concrete, stucco mix, dirty water or any material that may be harmful to tree health. 2. The use of tree trunks as a backstop, winch support, anchorage, as a temporary power pole, signpost or other similar function. 3. Cutting of tree roots by utility trenching, foundation digging, placement of curbs and trenches, or other miscellaneous excavations without prior approval of the Certified Arborist. 4. Soil disturbance or grade change. 5. Drainage changes. Verification of Tree Protection The project contractor shall verify in writing that all pre-construction tree preservation conditions have been met as follows: 1. Tree fencing installed 2. Erosion control secured 3. Tree pruning completed 4. Soil Compaction preventive measures installed 5. Tree maintenance schedule established, and the responsible party designated 6. Tree Protection Zone (TPZ) The Project Manager, the City Arborist, City’s construction inspector, and the contractor must sign this verification. C. Activities During Construction and Demolition Near Trees Soil disturbance or other damaging activities within the TPZ is prohibited unless approved by the Certified Arborist and mitigation for specific injuries is implemented. No encroachment within 5 feet of a trunk will be permitted under any circumstances. Trenching, Excavation and Equipment Use Trenching, excavation or boring within the TPZ shall be limited to activities approved by the Certified Arborist or either the Director of Engineering Services, Director of Public Works, the Director of Parks and Recreation, or Director of Planning and Building. Explore alternatives for trenching outside the root zone. Avoid exposing roots during hot, dry weather. Backfill trenches as soon as possible with soil and soak with water the same day. Small roots can die in 10 to 15 minutes and large roots may not survive an hour of exposure. If the trench must be left open all roots must be kept moist by wrapping them in peat moss and burlap. Section 4: Protection of Trees During Construction (continued) City Council 11 –14 10/19/2021 12 If Trenching is unavoidable, the following distances should be maintained: Alternative Methods for Hardscape to Prevent Root Cutting The following remedies should be considered as an alternative to severing tree roots: 1. Grinding a raised walkway or concrete pad 2. Ramping the walkway surface over the roots or lifted slab with pliable paving 3. Re-routing the walkway around tree roots 4. Permeable paving materials (e.g., decomposed granite), interlocking pavers, or flagstone walkways on sand foundations 5. Root bridging D. Tree Maintenance During Construction Providing adequate maintenance can mitigate stressful changes that occur to a tree ’s environment during construction. To remain vigorous, the tree needs to maintain stored carbohydrates and preserve the effectiveness of its growth regulators. It is recommended that as part of large projects the contractor or developer include and provide: Irrigation Providing supplemental irrigation for trees under water stress may be the single most important treatment. Irrigation should be designed to wet the soil within the TPZ to the depth of the root zone and to replace that water once it is depleted. Light, frequent irrigation should be avoided. Create a six-inch berm around trees at the edge of the TPZ and fill with no more than six inches of mulch. Fill the basin with water. Irrigation should wet the top two to three feet of soil to replicate similar volumes and normal seasonal distribution. Soil Compaction Mitigation To prevent negligent encroachment into the TPZ, trees to be preserved during construction must always have the specified type of protection fences in place. Removal of fences, even temporarily, to allow deliveries or equipment access is not allowed unless approved by the Certified Arborist and a Root Buffer is installed. The Root Buffer components: mulch, gravel and plywood, must be maintained continually to assure its effectiveness against soil Compaction. Dust Control During periods of extended drought, wind or grading, trunks, limbs and foliage should be sprayed with water to remove accumulated construction dust. TRUNK DIAMETER (measured at 4.5 feet above natu- ral grade) DISTANCE FROM OF THE TRUNK ON BOTH SIDES Up to 9 inches 5 feet 10-14 inches 10 feet 15-19 inches 12 feet over 19 inches 15 feet Section 4: Protection of Trees During Construction (continued) City Council 11 –15 10/19/2021 13 A. Tree Removal Objectives Public trees are considered an important asset of the city. As such, it is the practice of the city to preserve trees whenever possible. There are certain conditions in which a tree must be removed, such as when it is considered an emergency. This includes trees identified as an imminent hazard and/or trees that exceed the threshold of risk. Other conditions require the review and approval of the arborist. B. Removal Criteria Trees will be removed only when one or more of the following criteria are met: 1. It is the City of Santa Ana’s Tree Removal Policy to deny removal of any tree on the City’s Designated Species list and to make repairs to the hardscape. 2. It is the City of Santa Ana’s Tree Removal Policy to deny removal of any tree species that is not on the City of Santa Ana Designated Species List and not causing significant infrastructure damage. 3. It is the City of Santa Ana’s Tree Removal Policy to approve removal of any tree species that is not in the City of Santa Ana Designated Species Guide and causing significant infrastructure damage and to make repairs to the hardscape 4. It is the City of Santa Ana’s Tree Removal Policy to remove a tree if it is dead, diseased beyond repair, or a hazard to the public. 5. It is the City of Santa Ana’s Tree Removal Policy to place a notice on any tree that is approved for removal by the policy prior to scheduling for removal. 6. It is the City of Santa Ana’s Tree Removal Policy to bring appeals to this policy to the Environmental Transportation and Advisory Commission for their decision. If a public tree’s root system has been found to be elevating the sidewalk to a degree greater than the city’s policy where the tree’s removal is not an option, and dependent on available funding, the sidewalk repair will be made using an approved replacement or modification method which best corrects the sidewalk anomaly while minimizing harm to the tree. C. Tree Evaluation for Removal A tree must be evaluated and determined to be hazardous before it can be removed for hazardous reasons. It is the responsibility of the city to mitigate or abate any known hazardous condition of a tree that may be of questionable structure or deemed as hazardous. The arborist shall be responsible for hazard assessment of public trees, and will use the following criteria: 1. If a tree possesses a structural defect that may cause the tree or part of the tree to fall, and the condition is determined to be imminent, the tree is considered hazardous. Mitigation pruning or removal should be considered to reduce the level of risk. 2. If the hazardous condition cannot be mitigated or reduced to a less than significant level, then the tree shall be authorized by the city to be removed to abate the condition. Section 5: Tree Removal City Council 11 –16 10/19/2021 14 Evaluation of other factors that contribute to tree failure shall be considered, including the following: 1. Structural defects in the tree, including branches, trunk, and roots. 2. Potential unintended objects, including people, structures, or property use and occupancy. Advanced assessment methods can include an evaluation of structural defects utilizing current methods of internal decay inspection available; soil/slope and/or creek bank stability; individual species’ susceptibility to failure; pruning; history; decay weaknesses and any other compromising or pertinent factors considered. This is an option or may be considered for high value trees. Evaluation of unintentional objects shall consider structures or activities under or around the tree (e.g., building, parking, pedestrian, recreational, utility lines, hardscape, etc.). Occupancy shall consider frequency of use, and whether the unintended object will be present when failure occurs. Consideration shall be given to whether the unintended object can reasonably be removed or isolated to mitigate the hazard. Section 5: Tree Removal City Council 11 –17 10/19/2021 15 The City should develop a master street tree management plan that incorporates policy goals, designated street trees, species diversity, planting space criteria, and drought tolerance. A. Tree Planting Specifications The following specifications pertain to all trees that are to be planted within the public right -of-way or on publicly owned property: 1. Replacement trees should be selected from the street tree masterplan for recommended species. 2. The location of a replacement tree shall be subject to the approval of the arborist. A replacement tree shall be planted in a reasonable location as close as possible to the removed tree, unless otherwise noted in an approved streetscape or master planting plan. 3. The minimum size planting area for the tree species will be dictated by the street tree master plan . B. Planting Stock and Materials 1. Quality a. All plants and trees installed within the city shall conform to most current ANSI Z60.1 standard. b. Plants shall be sound, healthy, vigorous, and free of plant disease and insect pests and their eggs. c. Container stock shall be grown for at least eight months in containers and shall not be root bound or have girdling roots. d. Trees shall not have been topped. e. Nursery stakes shall be removed; unless deemed necessary by the city arborist when the tree is installed in the ground . 2. Miscellaneous Materials When deemed necessary by the arborist, the following materials shall be used: a. Support stakes shall be treated or untreated two -inch diameter lodge pole pine without the use of cross braces. b. Tree ties shall be used and installed in a figure eight fashion to support the tree to the stakes at the bending point of the trunk. c. Screened untreated mulch shall be used that are one-half to one inch in size and spread to a two-inch depth out to the edge of the root ball. The mulch shall be kept at least six inches away from the trunk and shall be applied to each tree at two times the diameter of the tree root ball. d. Where appropriate for use along public sidewalks, 12-inch linear root barrier shall be used and shall be ten feet in length and placed on center with the tree and on the sidewalk or curbside only. Root barrier boxes or barrier circles that encircle the tree are not approved. Species selection should be suitable to minimize infrastructure conflicts. e. Where sidewalk and parkway width are less than eight feet and new trees will be installed, tree well designs should consider reduction of trip hazards as approved by the arborist. f. Stem guard devices are recommended for new trees in turf areas to help reduce damage to lower trunks by weed trimmers. Section 6: Replacement and Planting of Trees City Council 11 –18 10/19/2021 16 C. Planting Site Preparation All debris, wood chips, pavement, concrete and rocks over two inches in diameter shall be removed from the planting pit to a depth dictated by the root ball size of the tree being installed, unless approved otherwise by the arborist. D. Planting in Difficult Soil Conditions 1. Trees planted in turf areas shall have a ring of mulch. The turf shall be maintained a minimum of one foot from the new tree stem, with mulch placed on top of the root ball. The mulch shall be six inches away from and not touching the tree stem. 2. Occasionally, tree planting must occur in poor or difficult soil where standard planting techniques will result in poor-to-average performance or mortality. In this case, alternative or specified soils, such as engineered, amended or structural urban tree soil mix, including written specifications and physical samples, shall be submitted for approval by the arborist. 3. Planting Cue Card from International Society of Arboriculture located in Appendix C. Section 6: Replacement and Planting of Trees (continued) City Council 11 –19 10/19/2021 17 Common Name Botanical Name Drought Tolerant Type Parkway Size in Feet Trim Cycle Years 1 African Sumac Rhus Iancea Yes Evergreen 4 to 5 1 2 Australian Willow Geijera parviflora Yes Evergreen 4 to 5 3 3 Bottle Tree Brachychiton populneus Yes Evergreen 5 to 8 3 4 Brisbane Box Lophostemon confertus Yes Evergreen 5 to 8 4 5 Camphor Cinnamomum camphora Evergreen 8 4 6 Canary Island Pine Pinus canariensis Yes Evergreen 5 to 8 2 7 Chinese Elm Ulmus parvifolia Yes Evergreen 8 2 8 Coast Live Oak *California Native Quercus agrifolia Evergreen 5 to 8 4 9 Crape Myrtle Lagerstroemia indica Yes Deciduous 2.5 to 4 4 10 Gold Medallion Cassia leptophylla Evergreen 5 to 8 2 11 Holly Oak Quercus ilex Evergreen 5 to 8 4 12 Honey Locust Gleditsia triacanthos Yes Deciduous 4 to 5 2 13 Jacaranda Jacaranda mimosifolia Semi- Evergreen 5 to 8 2 14 Pink Trumpet (Lavender Bloom) Handroanthus impetiginosus (Tabebui ipe) Semi– Evergreen 4 to 5 4 15 Southern Magnolia (Magnolia-Samuel Sommer) Magnolia grandiflora Evergreen 5 to 8 3 16 Modesto Ash *California Native Fraxinus velutina Deciduous 5 to 8 4 17 New Zealand Christmas Tree Metrosideros excelsus Yes Evergreen 4 to 5 5 18 Peppermint Tree Agonis flexuosa Evergreen 5 to 8 1 19 Queen Palm Syagrus romanzoffianum (Arecastrum romanzoffianum) Evergreen 2.5 to 4 1 20 Sycamore Alamo Platanus mexicana ** Deciduous 5 to 8 4 21 Sycamore California *California Native Platanus racemose ** Deciduous 5 to 8 4 22 Sycamore London Plane Platanus hispanica (Platanus acerifolia) ** Deciduous 5 to 8 4 23 Tulip Tree Liriodendron tulipifera Deciduous 8 4 ** Drought tolerant once established Section 7: Approved Street Tree Palette City Council 11 –20 10/19/2021 18 A. Community Forestry Objectives Education is an integral and primary element of a city’s urban forest. Education tempers the use of regulations by empowering citizens. The City believes citizens will act responsibly if given the information they need to make sound decisions. Distinct educational strategies can be developed to reach a wide range of affected people, including the general public, the development community (property owners, architects, realtors, investors, builders, and contractors), public agencies, and educational institutions. The common factor in educating these groups is to provide them with information about how proper tree planting, maintenance, and protection can contribute to and enrich the quality of life. Additionally, awareness will be raised surrounding benefits of trees and the urban forest as a whole. Information circulation places trees and their care in front of the public and allows them to learn, understand, and relate to the City’s forest management program. Additionally, public tree and community forest knowledge is raised, either through the Tree City USA celebrations, city social media, presentations, press releases, handouts, or conversations, raising the tree awareness of citizens will have a significant positive affect on the community forest at large. B. Public Relations There are several effective methods available for raising the awareness of citizens in terms of tree care. Many citizens are unaware that there are resources for information regarding proper tree selection, planting, and maintenance. As funding is available, the City will make efforts to employ the following methods to educate its citizens and its staff. 1. Direct Public Relations are practiced when any city employee discusses tree care or tree issues with members of the public. Employees who have primary contact with the public concerning urban forest management issues will be trained to answer questions properly. Staff will carry International Society of Arboriculture handouts describing common tree issues and proper practices that can be easily distributed. Staff will also participate in regional tree related activities. 2. Indirect Public Relations are no less important than direct public relations and can often reach a larger audience. The City will provide news releases when appropriate, hold Arbor Day events, provide exhibits in local fairs, and provide educational programs and material to schools. City social media will be the primary platform to disseminate information on urban forestry. C. Distribution of Education Material The City will make efforts to develop and provide education material to be used as handouts, displays, and web-based resources. The City will develop an approach to educating its citizens and provide some of the following education material: flyers, newsletters, fact sheets, brochures, maps, and informational signs. Materials will be developed into infographics, diagrams, and visual representations where applicable to best convey messaging. In addition, the City will develop a section dedicated to the Urban Forest Management program on its website which will include links to educational materials, contact information and general tree care information. Section 8: Education and Community Outreach City Council 11 –21 10/19/2021 19 D. Tree City USA The City will make every effort to maintain the Tree USA status or become a Tree City USA. There are many benefits to becoming designated as a Tree City USA that has immediate benefits for our community. This includes a framework for community forest standards: it elevates the public image of the City and of citizen pride, provides access to urban forestry related financial assistance and provides opportunities for good direct public relations. To qualify as a Tree City USA community, a town or city must meet four standards established by The Arbor Day Foundation and the National Association of State Foresters. These standards were established to ensure that every qualifying community would have a viable Citywide tree program. 1. A Tree Board or Department 2. A Tree Care Ordinance 3. A Community Forestry Program with an Annual Budget of at Least $2 Per Capita 4. An Arbor Day Observance and Proclamation. E. Tree Advisory Commission – Environmental Transportation Advisory Commission (ETAC) 1. The duties of ETAC shall consist of acting in an advisory capacity to the city council in the study, review, and recommendations with regard to the removal, planting, replanting or disposition of public trees in the public right of way. ETAC shall review and make recommendations regarding requests for public tree removal by individual property owners, neighborhood associations, or developers. The ETAC shall make recommendations on designated species for specific streets and neighborhoods. 2. ETAC will assist in the dissemination of news and information regarding the protection, maintenance, removal and planting of public trees on public property to the city council and citizens of the City of Santa Ana. 3. ETAC, when requested by the city council, shall consider, investigate, make finding, report and recommend upon any special matters of question coming within the scope of the urban forest. 4. The duties of ETAC shall also consist of acting in an advisory capacity to the city council, in the study, review, and recommendation related to master planning of transportation and streetscape matters, and guiding principles on Water and Wastewater matters. 5. The ETAC shall provide general input regarding the City's Circulation Element, the Bicycle and Pedestrian Master Plans, and Citywide Complete Streets, and advice on major surface transportation programs. ETAC may also provide input on street environment, streetscape, and right of way aesthetics. The commission will involve a diverse group of interested people such as city employees, volunteers, city council representatives, parks personnel, local business people, civic groups, etc. Section 8: Education and Community Outreach (continued) City Council 11 –22 10/19/2021 20 A. Urban Wood Recycling Objectives This program supports the Urban Forestry Management Plan t o ensure the sustainability of the urban forest. The goal is to maximize sequestered carbon and utilize removed trees in the most efficient method possible. This effort is to utilize trees removed from urban environments for their highest potential environmental value. Environmental benefits are realized by diverting wood that would otherwise populate landfills and reduce greenhouse gas emissions that are released through traditional disposal processes. Co-benefits include sourcing local raw materials for construction, maximizing benefit from trees being removed, and displaying urban wood products in the community - telling the story of the City in which the trees matured. B. Tree Recycling Plan 1. Trees that are removed are subject to be potentially repurposed for their highest use. This includes, but is not limited to, being milled into lumber, left in public spaces as natural architecture including wildlife habitat or crafted into useable products such as benches, picnic tables, new construction elements and / or other wood crafts/projects. 2. City commits to one urban wood project each year subject to funding and resources availability. 3. Suggested resources for wood processing can be found at urbansalvagedwoods.com & urbanwoodnetwork.org. 4. The selection criteria for urban wood shall be made at the discretion of the arborist. 5. Should wood not be eligible for repurposing into product, trees may be disposed as part of the City’s green waste practices, mulched or other biomass products for use in the community, whenever possible. C. Species Replacement Plan 1. Tree replacement criteria should include a consideration for end of life uses. For trees that are removed, with the potential for urban wood, a replacement tree from the Replacement Sustainable Species List (Appendix D) will be considered for replant. 2. Trees will be replaced if they meet City standards and from the Approved Species List. D. Urban Wood Public Construction Projects 1. Use of the certification standards as set by the Urban, Salvaged, or Reclaimed Woods Network and endorsed by the Urban Wood Network is recommended to ensure quality. (https://urbansalvagedwoods.com/standards-for-certification-and-chain-of-custody-for- urban-salvaged-and-reclaimed-woods/) 2. Urban wood should be considered in all city projects. To gain the maximized benefits of repurposed lumber from city trees, it is recommended that developers and contractors consider using urban wood in any new or modified public construction development that takes place within the city limits. 3. This measure assures that the market for the City of Santa Ana ’s urban wood is local and sustainable, maximizing the benefit of repurposed lumber from urban trees. 4. It is suggested that urban wood utilization plans be approved by the City of Santa Ana ’s planning department, if applicable. When approval is required, all project scope details shall be in accordance with all municipal construction and/or building code standards. Section 9: Urban Wood Recycling Program City Council 11 –23 10/19/2021 21 ANSI A300: Standards for Tree Care Operations ANSI Z133: Safety Requirements for Arboricultural Operations ANSI Z60.1: Nursery Stock Standard Guide for Plant Appraisal, Current Edition ISA Tree Risk Assessment BMP ISA Tree Pruning BMP California JPIA Tree Inspection and Maintenance Policy Tree Care for Birds and Other Wildlife BMP https://www.urban-forestry.com/city-trees-roundtables http://www.isa-arbor.com/education/onlineresources/cadplanningspecifications.aspx http://www.ansi.org https://www.arborday.org/programs/treecityusa/ Section 10: References City Council 11 –24 10/19/2021 22 Appendix A Section 11: Appendices City Council 11 –25 10/19/2021 23 Section 11: Appendices (continued) Appendix B Integrated Pest Management Plan Flowchart City Council 11 –26 10/19/2021 24 Section 11: Appendices (continued) Appendix C ISA Tree Planting Cue Card City Council 11 –27 10/19/2021 25 Section 11: Appendices (continued) Appendix D Urban Wood Sustainability Species List Botanical name Common Name Type Height Spread Growth Rate Water use Acacia melanoxylon Black Acacia Ever- green 40-50 20-30 Fast Moderate Alnus cordata Italian Alder Decidu- ous 40-50 25-30 Fast Moderate Calocedrus decurrens Incense Cedar Ever- green 50-70 15-20 Slow Moderate Casuarina equisetifolia River she-oak Ever- green 60-70 30-40 Moderate Moderate Ceratonia siliqua Carob tree Ever- green 30-40 30-40 Moderate Moderate Cupressus arizonica Arizona cypress Ever- green 30-40 15-20 Slow Low Dalbergia sissoo Indian Rosewood Decidu- ous 45-60 30-40 Moderate Moderate Eucalyptus camaldu- lensis River red gum Ever- green 45-150 45-105 Fast Moderate Eucalytpus sideroxylon Red ironbark Ever- green 30-90 30-60 Fast Moderate Fraxinus uhdei 'Majestic Beauty' Majestic Beauty' ash Decidu- ous 70-80 50-60 Fast Moderate Gleditsia tricanthos var. inermis Thornless honey locust Decidu- ous 50-60 30-40 Fast Moderate Grevillea robusta Silk oak Ever- green 50-65 25-40 Fast Moderate Hesperocyparis macro- carpa Monterey cypress Ever- green 45-60 45-50 Fast Moderate Juglans nigra Black walnut Decidu- ous 90-100 60-70 Moderate Moderate Morus alba 'Fruitless' Fruitless mulberry Decidu- ous 20-30 30-45 Fast Moderate Pinus torreyana Torrey pine Ever- green 40-50 30-40 Fast Moderate Populus fremontii 'Nevada' Western cottonwood Decidu- ous 40-80 30-50 Fast Moderate Prunus caroliniana Prunus caroliniana Ever- green 20-30 15-25 Fast Moderate City Council 11 –28 10/19/2021 Library www.santa-ana.org/library Item # 12 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Early Literacy Station Tablets AGENDA TITLE: Approve a Sole Source Purchase Order to AWE Acquisition, Inc. for the Purchase of Early Literacy Station Tablets (Revive Santa Ana Program) RECOMMENDED ACTION Approve a sole source purchase order to AWE Acquisition, Inc. for the purchase of 15 Early Literacy Station tablets and a two-year warranty for a total amount of $59,806.25, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION A Revive Santa Ana-funded program, the Play and Learn, Early Childhood Initiative addresses the critical need to improve digital literacy and build technology skills in underserved Santa Ana youth. In alignment with American Rescue Plan Act (ARPA) funding guidelines (which is the source of funding for Revive Santa Ana), the Library Services Department proposes to purchase 15 AWE Early Literacy Station (ELS) tablet computers to offer structured digital learning solutions and educational assistance to young children in specific U.S. Department of Housing and Urban Development (HUD)-qualifying census tracts and throughout the city. This initiative will increase equitable access to specialized technology that will help children with school readiness, early education, skill-building, and social and emotional development. Unlike other educational tablets designed for children, the AWE ELS tablets are specially designed to allow libraries to tailor and add on additional software packages to support their users. The devices are pre-loaded with award-winning educational software titles that span all STREAM (Science, Technology, Reading, Engineering, Art and Music, and Math) subject areas. The Library will offer these mobile tablets for in-house use to increase children’s familiarity with technology on an educational and child-friendly platform, enhance the development of literacy skills at an early age, and help support children to succeed later in their academic and professional careers. City Council 12 –1 10/19/2021 Early Literacy Station Tablets October 19, 2021 Page 2 2 1 4 3 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and made available in the following account for the specified year. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 21-22 18111013-63001 American Rescue Plan Act (ARPA) ARPA-Library, Miscellaneous Operating Expenses $59,806.25 EXHIBIT(S) 1. Quote Submitted By: Brian Sternberg, Executive Director of Library Services Approved By: Kristine Ridge, City Manager City Council 12 –2 10/19/2021 Date: Valid until: Item Number Quantity Unit Cost Total BLS+15 3,998.00$ 59,970.00$ Individual Prices Base Unit Bi-Lingual Spanish Platinum 3,499.00$ Add Edge Content 499.00$ Optional Accidental Damage Warranty (for each Tablet): ADW-2YR Accidental Damage Warranty: including two (2) years accidental damage hardware warranty 15 200.00$ 3,000.00$ Tablet Specific Options: BUMPER 15 40.00$ 600.00$ Options: DJHP-AWE 0 30.00$ -$ Y SPLITTER 0 5.00$ -$ 627X2D1 2N4KYJ1 DWQP2D1 3N4KYJ1 C24Q2D1 JM4KYJ1 FM4KYJ1 MSAA75F3S0102411 RECYCLING FEE 15 4.00$ 60.00$ DISCOUNT 10.00%(5,997.00)$ -$5,997.00 DISCOUNT (150.00)$ (2,250.00)$ -$2,250.00 DISCOUNT (50.00)$ (750.00)$ -$750.00 *SHIPPING Shipping - Tablets 15 25.00$ $375.00 * Surcharge for Alaska and Hawaii will be applied 9.250%4,798.25$ Market:TOTAL $59,806.25 CA_Plat_2021 9/20/2021 (Signature) Date (Signature)Date (Print Name) (Title) * All invoices are sent via email unless otherwise requested Check here if you require a paper invoice Name: Organization: Address: City, State, Zip: Phone / Fax: Email: PAYMENT TYPE: Email:Phone: Email:Phone: Warranty & Upgrade Contact NAME: 2501 Seaport Drive, Suite # 410 SH • Chester • Pennsylvania, 19013 Phone (610) 833-6400 • Fax (610) 833-6440 • Email: orders@awelearning.com • www.awelearning.com © 2017 AWE Acquisition, Inc. All Rights Reserved.Confidential & Proprietary 28 Civic Center Plaza Address:28 Civic Center Plaza Net 15 Terms or Credit Card: ___ VISA ___ MC ___ DISC ___ AMEX / # __________-__________-__________-__________ EXP._________ NAME ON CREDIT CARD (If Applicable): ______________________________________ Key (primary AWE) Contact NAME: 714.647.6283 Phone / Fax:714.647.6283 larroyo@santa-ana.org Email:larroyo@santa-ana.org Santa Ana, CA 92701 City, State, Zip:Santa Ana, CA 92701 Lupita Arroyo Name:Lupita Arroyo Santa Ana Public Library Organization:Santa Ana Public Library Email Address & Phone Number From where do the funds for this purchase originate? ________________________________________________ Bill To Information Ship To Information When fully executed, this document, including the attached Terms and Conditions which are incorporated herein by reference, is a binding Agreement Sandi Walter (Print Name) / (Title) Senior Account Executive AWE Acquisition, Inc.Santa-Ana Public Library Sandi Walter Estimated Sales Tax ――► Library [LIB-LIB] If you are exempt, please include a copy of your sales tax certificate NOTE: An authorized customer contact should sign and return a copy of this quote to AWE within 30 days, to accept this price quote American Rescue Plan Trade-in Program Additional CALIFA Discount California State Recycling Fee (screen 4"- 14") Tax Exempt Customer Trade In Program : S/N:S/N: 14ZK8C1 CM4KYJ1 1N4KYJ1 DM4KYJ1 BM4KYJ1 HM4KYJ1 GM4KYJ1 Audio Y-splitter cable, 6 inch (allows 2 set of headphones simultaneously) AWE headphones with volume control, 90-Day limited warranty American Rescue Plan Purchase Quotation – Platinum Quotation developed for:Lupita Arroyo September 20, 2021 Organization ("Customer"):Santa-Ana Public Library December 24, 2021 Protective bumper for tablets ELS Bi-Lingual Spanish Platinum + Edge Product Tablet Model: Please open your product upon receipt to confirm a safe delivery . You have 30 days to request an exchange for equipment damaged in shipping. THANK YOU FOR YOUR BUSINESSf! THANK YOU FOR YOUR BUSINESS!THANK YOU FOR YOUR BUSINESS!THANK YOU FOR YOUR BUSINESS!THANK YOU FOR YOUR BUSINESS!City Council 12 –3 10/19/2021 © 2017 AWE Acquisition, Inc. All Rights Reserved.Confidential & Proprietary 2501 Seaport Drive, Suite # 410 SH • Chester • Pennsylvania, 19013 Phone (610) 833-6400 • Fax (610) 833-6440 • Email: orders@awelearning.com • www.awelearning.com THANK YOU FOR YOUR BUSINESSf!Terms and Conditions General: These Terms and Conditions are incorporated by reference into each Quotation or Purchase Agreement with an invoice to Custome r, and form part of a legally binding agreement between Customer and AWE Acquisition, Inc. (“AWE”), which are referred to herein as either “Terms and Conditions” or this “Agreement.” Customer agrees to these Terms and Conditions by 1) entering into a Purchase Agreement with AWE; 2) accepting delivery of and/or using the material or service provided by AWE to Customer; or 3) downloading, installing or using any software or content provided to you by AWE. These Terms and Conditions are subject to change without prior notice. Invoicing and Payment: AWE will invoice Customer for all AWE learning products and related accessories when they are shipped to the Customer. AWE will invoice Customer for subscription and renewal products including all ELF™products and Platinum Online when activated. All invoices are sent via e - mail unless Customer provides a written request for a hardcopy. Emailed invoices are binding as a paper invoice even if a paper invoice is requested. Customer agrees to make payment for the full invoice amount due to AWE according to the invoice to Customer within 15 days of the invoice date (“Due Date”). Any payment received after the Due Date is considered past due (“Past Due”). Returns and Exchanges: Customer has thirty (30) calendar days to return or exchange a hardware item from the date it was received. Only items that have been purchased directly from AWE can be returned or exchanged. To return or exchange an item to AWE, Customer must first email support@awelearning.com to request a return merchandise authorization (RMA) number. All returned items must be repackaged in their original packaging with all cords, adaptors, and documentation that were included with the original shipment. Partial returns will not be accepted.All returns must be received by AWE within twenty (20) calendar days from the RMA issuance date. A restocking fee of 15% (of the purchase price) will be charged to Customer for all returns and exchanges. Customer is responsible for all applicable return shipping and packaging costs.AWE Learning will provide a return shipping label; associated costs will be deducted from your order refund for return postage.No returns or exchanges are accepted on ELF Child- Safe Browser™,ELF Reading & Reference™,or Platinum Online subscription licenses. Delinquent Payment: The Customer agrees to pay interest on all Past Due amounts at the lesser of 1.5% per month or the highest rate allowed by law. In the event legal action is required to collect any amount due, Customer also agrees to pay collection costs and attorney’s fees incurred by AWE in a successful collection effort. AWE may suspend services, suspend further shipment of product(s) and/or terminate the Agreement in the event that Customer fails to make full payment within thirty (30) days after receiving notice of delinquency. Notice of delinquency may be sent via email or hard copy. Termination of the Agreement shall not alter Customer’s obligation to make full payment under this Agreement. End User Rights Granted: Access to and use of ELF™, Platinum Online and other software, and all other information, administrative tools, and documentation that may be included in or with AWE products (the "Content") are non-exclusively licensed, and not sold, to Customer, without the right to grant sublicenses, re-sell, distribute or otherwise commercially exploit. During the term of this license and any subsequent license renewals (the "License Period"), AWE grants the Customer the right only to use the Content as an End User. Customer shall not copy in whole or in part (except for back-up purposes only), reproduce, modify, adapt, translate, auction, loan, lease, assign or transfer the Content, or create der ivative works based upon the Content. The ELF Child-Safe Browser™or ELF Reading & Reference™is licensed for the number of building licenses granted by this Agreement. The Platinum Online Service includes one master account and a number of concurrent logins as set forth on the Purchase Quotation. AWE defines a building or location license as a maximum of 500 active installations distributed from a discrete Customer location. Customer obtains no right, title or interest to any intellectual property owned by AWE or residing in the Content. Any unauthorized use by Customer of the Content shall immediately and automatically terminate the license granted herein. Limited Warranty on Hardware:Hardware warranties are an extension of, and limited to, the OEM warranty. AWE warrants that hardware products and accessories sold by AWE will be free against defects in materials and workmanship when used normally during the warranty period.Warranty periods vary by product. The Warranty does not cover defects or problems resulting from: (i) External causes such as accident, abuse,misuse, or electrical power problems; (ii) Servicing not authorized by AWE; (iii) Usage not in accordance with product instructions; (iv) Improper or unauthorized maintenance or modification; or (v) Usage of accessories, parts, or components not supplied or supported by AWE. This Limited Warranty does not cover any Products for which AWE has not received payment. Warranty, Upgrade and Services Period on Bundled Products:AWE bundled hardware and software desktop products (“AWE Learning Stations”) include a three-year limited warranty period, periodic software upgrades, and On -line Services from the date of shipment. AWE will noti fy customer periodically of software upgrade as they become available. AWE bundled hardware and software tablet products (“AWE Tablets”) include a two-year limited warranty, no software upgrades, and On-Line services from the date of shipment. AWE’s limited warranty on AWE Learning Stations and AWE Tablets is limited to the computer, software, keyboard, and mouse. Headphones include a 90-day limited warranty. Other optional accessories do not include a warranty. Optional Extended Warranty, Upgrade and Services Period:Extended warranty, upgrade, and services are available for purchase for year four and five on eligible hardware and software products and accessories (not available on Platinum Online Service). Warranty, upgrade, and service periods must run consecutively (e.g., a year five extension may not be purchased without the purchase of a year four extension) and cannot exceed five years from the original date of shipment. Each one-year warranty, upgrade, and service extension will entitle Customer to all software updates during the extension period to the extent a software upgrade is released. AWE will notify Customer periodically of software upgrades as they becom e available. Customer is responsible for informing AWE of any changes to Customer’s contact information and for scheduling and coordinating software u pgrade installations. Optional Accidental Damage Warranty: Optional accidental damage warranty is available for purchase on eligible AWE Tablets. Accidental damage warranty provides coverage for certain physical loss or damage not covered by the limited hardware warranty as specified herein.AWE agrees to repair or replace tablet products covered under the accidental damage warranty during the coverage period for any physical loss or damage caused by: i) Accidental liquid spill in or on the tablet; ii) Accidental damage to the tablet due to unintentional drop or collision; or i ii)Physical damage caused by any power surge. Accidental damage warranty does not cover physical loss or damage caused by: i) Damage due to being submerged in liquid or due to fire, flood, or other acts of nature; ii) Intentional damage; iii) Normal wear and tear; iv) Cosmetic damage; or iv) Theft or loss.AWE’s liability is limited in the aggregate to the total purchase price of the tablet as evidenced in a valid purchase invoice. AWE may at its discretion decide to repair or replace the damaged item with items similar or equivalent to the original purchased item. There is a limit of only one claim per registered serial number. On-line Services:On-line services include Customer access to AWE’s customer web portal, Customer account management, usage tracking, and all on - line reporting and dashboard facilities (“On-line Services”). AWE maintains the right to disable On-line Services for Customer products whose warranty, upgrade, and services period has expired and/or whose contractual subscription has ended or been terminated. City Council 12 –4 10/19/2021 © 2017 AWE Acquisition, Inc. All Rights Reserved.Confidential & Proprietary 2501 Seaport Drive, Suite # 410 SH • Chester • Pennsylvania, 19013 Phone (610) 833-6400 • Fax (610) 833-6440 • Email: orders@awelearning.com • www.awelearning.com Terms and Conditions (cont'd) Technical Support and FAQ: For a list of frequently asked questions (FAQs) or to make a technical support request please visit us online at http://awelearning.com/support/or email us at support@awelearning.com. Limitation of Liability: AWE warrants that it will perform all services associated within this agreement in a professional and workman like manner.In no event will AWE’s liability whether in contract or tort, exceed the total amount of the fees and expenses paid to it by the Customer under this Agreement. Access to the ELF Child-Safe Browser™, ELF Reading & Reference™, and Platinum software content is provided on an "as is" basis and AWE makes no representations or warranties, either express or implied, of any kind with respect to the content and disclaims all warranties, express or implied, including, but not limited to, the merchantability and fitness for a particular purpose or the continued availabilit y for use of the content. In the event of termination of access to the Content, in the case of subscribers, AWE's liability shall be limited to the refund to a registered subscriber of any subscriber fees corresponding to a pre-paid subscription. Institutional subscribers such as schools, child care, and libraries should independently verify that all Content provided via ELF and Platinum Online is appropriate for the intended audience or educational purpose. AWE’s liability for warranty replacement or repair is as stated above, and shall be strictly construed. AWE has no liability whatsoever for indirect, con sequential or incidental damages under contract or tort or claims of loss of data, revenue or profits. Liability and Indemnification: AWE shall indemnify, defend and hold harmless Customer, its officers, employees and designated representatives from any and all claims, suits, actions, damages, liabilities, expenses and costs of any kind, including litigation costs and reas onable attorney's fees, arising out of an assertion that Customer’s use of Content infringes on the intellectual property rights of a third party, or for bodily injury (including death) and/or damage to real or tangible personal property, provided that the injury or damage was proximately caused by the intentional or negligent acts of any of AWE’s officers, employees, agents or authorized sub-contractors (including suppliers). Customer shall indemnify defend and hold harmless AWE, its officers, employees and designated representative from any and all claims, suits, actions, damages, liabilities, expenses and costs of any kind, including litigation costs and reasonable attorney's fees, arising out of bodily injury (including death) and/or damage to real or tang ible personal property, provided that the injury or damage was caused by the intentional or negligent acts Customer’s its officers, employees, agent s or authorized sub- contractors (including suppliers). Proprietary, Confidential and Non -Disclosure Agreement: Each party acknowledges that all information concerning the other party which is designated by the party as “Confidential and Proprietary” shall be deemed to be Confidential and Proprietary Information. Confidential a nd Proprietary Information is not meant to include any information, which, at the time of disclosure, is generally known by the public. Each party agre es that it will not permit the duplication, use, or disclosure of any such Confidential and Proprietary Information to any person (other than its own employ ees who must have such information for the performance of their obligation under this Agreement and as necessary to secure the performance of obliga tions hereunder by legal means), unless authorized in writing by the other party. Neither party shall use the name(s), trademark(s) or trade name(s),whether registered or not, of the other party in publicity releases or advertising without securing the prior written approval of the other party, such approval not to be unreasonably withheld; provided that AWE shall have the right, without Customer’s approval to use Customer’s name in its gene ral list of customers. Each party agrees to hold in confidence any such Confidential and Proprietary information disclosed pursuant to this Agreemen t for a period of 3 years from the effective date of this Agreement. The parties shall have no obligation to maintain such information in confidence p rovided, they can show that such information (i) was in their possession prior to disclosure of such information, (ii) is or becomes publicly available t hrough no fault of the party or (iii) was developed by the party independent of this Agreement. Ownership Rights: AWE shall retain all right, title and interest in all technical information, inventions, patents, trade secrets, developmen ts,discoveries, software, know-how, methods, techniques, formulae, data, processes and other proprietary ideas, whether or not patentable or copyrightable, that are developed pursuant to performance of the services hereunder, or are included in the Content. Relationship and Right to Employ : AWE is an independent contractor and nothing in this Agreement shall be deemed to create a partnership or joint venture between Customer and AWE. As an independent contractor, AWE shall be responsible for withholding and paying all emplo yment taxes, unemployment insurance, workers’ compensation insurance and benefits for its employees. During the term of this Agreement, an d any extensions thereto, Customer and AWE agree not to engage in either solicitation or recruitment of each other's employees. Term : This Agreement shall be effective when signed by both the Customer and AWE and thereafter remain in effect as hereinafter s tated (unless otherwise stated in the Agreement). All AWE Learning Stations have an initial term of three years from the date of shipment, unless otherwise extended. AWE Tablets have an initial term of two years from the date of shipment, unless otherwise extended. All ELF Child -Safe Browser™or ELF Reading & Reference™and subscription licenses and Platinum Online Services have an initial term of one year from the date of activation, unless otherwise extended. Governing Law: This Agreement shall be construed and enforced in accordance with the laws of the Commonwealth of Pennsylvania. Final Agreement: This Agreement and exhibits contain the final and entire agreement between the parties and is intended to be an integration of all prior agreements between them regarding the services. This Agreement cannot be modified except in a writing signed by both p arties. City Council 12 –5 10/19/2021 © 2017 AWE Acquisition, Inc. All Rights Reserved.Confidential & Proprietary 2501 Seaport Drive, Suite # 410 SH • Chester • Pennsylvania, 19013 Phone (610) 833-6400 • Fax (610) 833-6440 • Email: orders@awelearning.com • www.awelearning.com Customer Loyalty Program General: The Customer Loyalty Program provides eligible Customers with a discount off the purchase of a new AWE Learning Station or AWE Tablet in- return for exchanging, recycling, or repurposing a previously purchased AWE Learning Station or AWE Tablet. AWE requires that certain models be sent back to its return center. Your sales representative will identify models that need to be sent back. AWE will provide free sh ipping and packaging for return of those specific models. The Customer Loyalty Program is subject to change without prior notice. Eligibility: Any Customer who has previously purchased an AWE Learning Station or Tablet, and desires to exchange, recycle, or repurpose i t, in-return for a discount off the purchase of a new AWE Learning Station or Tablet is eligible to participate in the Customer Loyalty Pr ogram. Only one credit will be provided per exchanged, recycled, or repurposed computer. Customer acknowledges and agrees that by participating in the Custo mer Loyalty Program, that it owns the property free and clear of any lien or encumbrance and that it has full power and authority to transfer the ownership of said property. AWE maintains the right to determine whether a previously purchased AWE product must be exchanged or recycled in order to be eligible to participate in the Customer Loyalty Program. Scheduling and Shipping: Participating customers who are exchanging a previous purchase (not recycling it) will receive shipping instructions and shipping labels as part of their replacement purchase. Customer is responsible for scheduling a shipping (pick -up) date and time no later than five business days after receipt of shipping materials and labels, unless mutually agreed otherwise by Customer and AWE. Equipment will be picked-up from a location accessible by the shipping company at Customer’s site. Equipment will be transported to AWE’s processing site with in 10 business days from the date of the pick-up. Additional time required for shipments from Hawaii, Alaska and Puerto Rico is acceptable. Packaging: Customer is responsible for packing the equipment using the packing materials received as part of the replacement purchase. Software/Data Backup:Customer is responsible for the backup of any data Customer needs or wishes to retain and for the removal of any confidential or sensitive data, including data that may be subject to unique rules regarding disclosure, accountability, or disposal. AWE is not responsible for the restoration of any data or software removed from the system by AWE or the Customer. AWE does not accept liability for lost da ta or software resulting from Customer’s backup activities (or failure to backup), any restoration of data or software, or for compliance with special rules that may apply to data on Customer’s equipment. Fees:There is no fee to the Customer for return scheduling and shipping services (within the continental United States) provided that the Customer meets all Terms and Conditions of the Customer Loyalty Program. However, additional fees may apply for cancelled or reschedul ed shipments. Customer is responsible for any costs incurred if incorrect products are identified and sent for shipment. Returns and Exchanges: The Customer Loyalty Program does not offer returns or exchanges. AWE will not be able to return equipment once it has been picked up. A Customer Loyalty Program order may be canceled before an equipment pick -up is performed. Cancellation requests can be made online using the support link on AWE's homepage (www.awelearning.com/support). Customer is responsible for canceling any shipping (pick-up) arrangements with such provider directly. Not Transferable:These services are not transferable. No Contaminated Products: The service is not intended for equipment that is or has become contaminated or suspected of being contaminated with chemicals, biological agents or other substances that are not integral to the original new equipment or otherwise associated with normal office environments. Title and Risk of Loss:AWE will bear no risk of loss or damage to the equipment during shipment to AWE or its processing site(s). Title will be dee med to pass to AWE or its provider upon receipt and possession of the equipment by AWE or its provider. Claims of Confidentiality of Proprietary Rights:Customer agrees that any information or data disclosed or sent to AWE, over the phone, telephonically, electronically or otherwise, is not confidential or proprietary to Customer. Commercially Reasonable Limits to Scope of Service:In the course of providing the service, AWE may determine that the issue is beyond the scope of the service. AWE may use commercially reasonable efforts to refer Customer to the appropriate alternative resource. Warranty:AWE warrants that it will perform the services with commercially reasonable care. AWE makes no other warranty and disclaims all other warranties, whether express or implied, including, but not limited to, any implied warranties of merchantability and fitness for a particular purpose. Limitation of Liability:AWE will not be liable for lost profits, loss of business, lost data or software resulting from Customer’s backup activities (or failure to backup), or other consequential, special, indirect, or punitive damages, even if advised of the possibility of suc h damages, or for any claim by any third party. Customer agrees that AWE is not liable or responsible for any amount of losses or damages above the aggregat e dollar amount paid for the purchase of these services for the specific item or items of equipment which caused the losses or damages. City Council 12 –6 10/19/2021 Planning and Building Agency https://www.santa-ana.org/pb Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Historic Property Preservation Agreements AGENDA TITLE: Approve Historic Property Preservation Agreements RECOMMENDED ACTION Authorize the City Manager or designee to execute Mills Act agreements with the below- referenced property owners for the identified structure(s), subject to non-substantive changes approved by the City Manager and City Attorney. Property Owner(s) Historic Property Preservation Agreement No. Address/House Vote by HRC Corey Van Houten 2021-13 2417 N North Park Boulevard 7:0:0:2 (Carpenter and Pena- Sarmiento Absent) Allan Tea 2021-14 2120 N Heliotrope Drive 6:0:1:2 (Murashie Abstained, Carpenter and Pena- Sarmiento Absent) Trevor Smith and Bridget Furey 2021-15 2307 N Riverside Drive 8:0:0:1 (Carpenter Absent) Gerald and Mary O’Connell 2021-16 2420 N North Park Boulevard 8:0:0:1 (Carpenter Absent) 217 North Main Investments, LLC 2021-19 217 N Main Street 7:0:0:2 (Carpenter and Pena- Sarmiento Absent) DISCUSSION On September 2, 2021, the Historic Resources Commission (HRC) recommended that the City Council authorize the City Manager to execute the above referenced Mills Act agreements with the identified property owners for historic structure(s) in the city, subject to non-substantive changes approved by the City Manager and City Attorney. This action allows for the approval of a historic property preservation agreement (Mills Act contract) which provides a property tax reduction whereby property owners agree to City Council 13 –1 10/19/2021 Historic Property Preservation Agreements October 19, 2021 Page 2 2 1 1 6 reinvest the tax savings towards the maintenance of the historic property. Additionally, the agreements prevent inappropriate alterations to the protected historic structure(s). ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the proposed projects are exempt from further review. The following Categorical Exemptions will be filed for this project: ER No. 2021-89 (2417 N. North Park Boulevard) ER No. 2021-87 (2120 N. Heliotrope Drive) ER No. 2021-88 (2307 N. Riverside Drive) ER No. 2021-90 (2420 N. North Park Boulevard) ER No. 2021-85 (217 N. Main Street) FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $10,125.67 annually noted below, for a period of not less than ten years. HPPA No.Address Estimate Exhibit No. 2021-13 2417 N. North Park Boulevard $935.70 1-2 2021-14 2120 N. Heliotrope Drive $864.89 3-4 2021-15 2307 N. Riverside Drive $912.97 5-6 2021-16 2420 N. North Park Boulevard $482.11 7-8 2021-19 217 N. Main Street $6,930.00 9-10 Total for All Properties:$10,125.67 EXHIBIT(S) 1. Mills Act Agreement – 2417 N. North Park Boulevard 2. HRC Staff Report – 2417 N. North Park Boulevard 3. Mills Act Agreement – 2120 N. Heliotrope Drive 4. HRC Staff Report – 2120 N. Heliotrope Drive 5. Mills Act Agreement – 2307 N. Riverside Drive 6. HRC Staff Report– 2307 N. Riverside Drive 7. Mills Act Agreement – 2420 N. North Park Boulevard 8. HRC Staff Report – 2420 N. North Park Boulevard 9. Mills Act Agreement – 217 N. Main Street 10. HRC Staff Report – 217 N. Main Street Submitted By: Minh Thai, Executive Director of Planning and Building Agency Approved By: Kristine Ridge, City Manager City Council 13 –2 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 -1 - RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Corey Flynn Van Houten, a single man, (hereinafter collectively referred to as “Owner”), owner of real property located at 2417 North Park Boulevard, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2417 North Park Boulevard, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Exhibit 1 City Council 13 –3 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 -2 - E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1.Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 20, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2.Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3.Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. City Council 13 –4 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 -3 - b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalizati on, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4.Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5.Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the City Council 13 –5 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 -4 - property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6.Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 2417 North Park Boulevard, Assessor Parcel Number, 002-063-25, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic City Council 13 –6 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 -5 - Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8.No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9.Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: Corey Flynn Van Houten 2417 North Park Boulevard Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, rea son of the Owner's activities in connection with the Historic Property. City Council 13 –7 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 -6 - c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11.Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12.Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13.Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} City Council 13 –8 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 -7 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ___________________ By:__________________ COREY FLYNN VAN HOUTEN APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City Attorney Executive Director Planning and Building Agency City Council 13 –9 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 -8 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOT 155 OF TRACT NO. 425, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 16 PAGE(S) 33 AND 34, OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. EXCEPT THAT PORTION THEREOF DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF LOT 155, AS SHOWN ON A MAP OF TRACT NO. 425, RECORDED IN BOOK 16, PAGES 33 AND 34, OF MISCELLANEOUS MAPS, THENCE NORTH 8°03’ EAST ALONG THE EASTERLY LINE OF SAID LOT 155, 134, 54 FEET TO AN IRON PIPE MARKING THE NORTHEAST CORNER OF SAID LOT 155, THENCE NORTH 81°39’ WEST ALONG THE NORTHERLY LINE OF SAID LOT 155, A DISTANCE OF 5 FEET TO AN IRON AXLE, THENCE SOUTH 5°55’20” WEST IN A DIRECT LINE, A DISTANCE OF 134.66 FEET TO THE POINT OF BEGINNING. Assessor’s Parcel Number: 002-063-25 City Council 13 –10 10/19/2021 EXECUTIVE SUMMARY Wiesseman-Jonason House 2417 North Park Boulevard Santa Ana, CA 92706 NAME Wiesseman-Jonason House REF. NO. ADDRESS 2417 North Park Boulevard CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1938 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Minimal Traditional During the Great Depression through the immediate postwar years, the Minimal Traditional home rose in popularity as the preferred style for middle-class housing in the United States. This basic house type fulfilled both aesthetic and social needs: in terms of aesthetics, the form represented a stripped-down version of the historic-eclectic styles popular in the 1920s, in particular the Tudor and English Revival styles. In social terms, the Minimal Traditional home satisfied requirements in square footage and plan by the Federal Housing Administration (FHA), which launched a campaign in this period to expand home ownership. The Minimal Traditional home served as the prototype used by the FHA in its effo rts to codify and manufacture “a standard, low-cost, minimum house that the majority of American wage earners could afford” (Greg Hise, Magnetic Los Angeles, p. 57). Minimal Traditional homes are typically rectangular in plan and one -story in height, often with a front-gabled wing and prominent attached chimney. In contrast with the English and Tudor Revival styles the one - story version mimics, the Minimal Traditional home is capped with a low or intermediate pitch roof with a hipped or side gable. Sheathing materials include stucco, brick, or wood, often accompanied by stone veneer accents. Fenestration generally consists of multi-light casement, double-hung, and picture windows with wood frames. The eaves and rakes of the Minimal Traditional home are typically shallow (in a departure from the later Ranch House style, which they often resemble). Although they have little applied ornament, many Minimal Traditional homes often display decorative wood shutters and porch-roof supports SUMMARY/CONCLUSION: The Wiesseman-Jonason House is eligible for the Santa Ana Register under Criterion 1 as a representative example of the gable-and-wing variant of the Minimal Traditional style in Santa Ana. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Minimal Traditional residential architecture in Santa Ana just prior to World War II (Santa Ana Municipal Code, Section 30- 2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation. Exhibit B City Council – State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Wiesseman-Jonason House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2417 North Park Boulevard City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 002-063-25 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in Floral Park, the Wiesseman-Jonason House is a one-and-a-half-story single-family residence constructed in the gable-and-wing variant of the Minimal Traditional style, with detailing culled from the Late Colonial Revival style. It is capped by a moderately pitched, cross-gabled roof with molded eaves. The roof is clad in contemporary asphalt shingle roofing and the exterior walls are clad with wide clapboard siding. The focal point of the design is the central entry portico composed of slender posts supporting a metal canopy. An interior brick chimney rises above the roof ridgeline. Four symmetrical, six-over- six, wood-framed, double-hung sash windows line the front (south) elevation. Fenestration along the north, east, and west elevations consists of shallow, side elevation bays, and six-over-six, wood-framed, double-hung sash windows. A one-story, front-gabled, detached garage also clad in wide clapboards is located in the rear of the property. The property is landscaped with low vegetation, neatly trimmed hedges, trees, and features a central brick walkway leading to the front entry. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) South elevation, view north July 2021 *P6. Date Constructed/Age and Sources: historic 1938/ City of Santa Ana Building Permits *P7. Owner and Address: Corey Flynn Van Houten 2417 North Park Boulevard Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: September 2, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95) *Required information P5a. Photo City Council 13 –12 10/19/2021 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Wiesseman-Jonason House B1. Historic Name: Wiesseman-Jonason House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Minimal Traditional *B6. Construction History: (Construction date, alterations, and date of alterations): April 27, 1938. Constructed. $6,250. January 29, 1986. Reroof. November 1, 2010. Reroof house and attached garage, remove comp. and install comp. $4,245. *B7. Moved?No Yes Unknown Date:__________ Original location:_______ _______ *B8. Related Features: Detached Garage. B9a. Architect: Unknown b. Builder: V.J. Anderson *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1938 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Wiesseman-Jonason House is architecturally significant as a representative example of the gable-and-wing variant of the Minimal Traditional style in Santa Ana. It was built in 1938 for $4,245 by local developer and builder V.J. Anderson. The home was sold to Frank W. Wiesseman (1863-1930) and Ida C. Wiesseman (1872-1961), who resided on the property until 1948 before moving to 2311 North Heliotrope Drive. Mr. and Mrs. Wiesseman moved to Santa Ana with their two youngest children from New York City between 1905 and 1910 and immediately started a business known as the Wiesseman’s Variety Store at 114 W. Fourth Street in Downtown Santa Ana. Between the years, 1910 and 1961, Wiesseman’s Variety Store was an original stakeholder and neighborhood staple in Downtown Santa Ana. The two were active in the First Methodist Church, and Mrs. Wiesseman was an active member of The Ebell Club. The family was notable in business and social circles in Santa Ana. In 1949 the property was sold to S. Walter Jonason, a retired Santa Ana resident originally from Virgina. Mr. Jonason lived on the property until 1962 when it was sold to a P.G. Lynch. Since then, the Wiesseman-Jonason House has been occupied by various owners until the current homeowners purchased the home in 2020. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: September 2, 2021 DPR 523B (1/95) *Required information Sketch Map (This space reserved for official comments.) Wiesseman-Jonason House 2417 North Park Boulevard N City Council 13 –13 10/19/2021 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_ Resource Name: Wiesseman-Jonason House *Recorded by Pedro Gomez *Date September 2, 2021  Continuation  Update DPR 523L *B10. Significance (continued): The Wiesseman-Jonason House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of orange, avocado, and walnut trees and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897 -1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Sa ntiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was cele brated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they we re mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021), Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Wiesseman-Jonason House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as representative example of the gable-and-wing variant of the Minimal Traditional style in Santa Ana. Notable features in this regard are the simplicity of design and use of materials and details associated with the late Colonial Revival style. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Minimal Traditional residential architecture in Santa Ana just prior to World War II (Santa Ana Municipal Code, Section 30-2.2). Character-defining features exhibited by this property include its cross-gabled roof with molded eaves; wide clapboard siding; brick accents including interior chimney, side elevation bay window base, and front walkway; lunette attic vent; six-over-six, wood-framed, double-hung sash windows; entry portico composed of slender posts supporting a metal canopy; and shallow, side elevation bays. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Ancestry.com. 1930 United States Federal Census [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2002. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1920-1979. Year: 1930; Census Place: Santa Ana, Orange, California; Page: 6B; Enumeration District: 0080; FHL microfilm: 2339917 City Council 13 –14 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 -1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2.The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4.Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5.Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6.Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated b y historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7.The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8.Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9.Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with City Council 13 –15 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 -2 - size, scale, color, material and character of the property, neighborhood, or environment. 10.Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. City Council 13 –16 10/19/2021 Planning and Building Agency City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report September 2, 2021 Topic: HRCA No. 2021-14, HRC 2021-14, HPPA No. 2021-13 – The Wiesseman- Jonason House RECOMMENDED ACTION 1. Adopt a resolution approving Historic Resources Commission Application No. 2021- 14 and Historic Register Categorization No. 2021-14 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Corey Flynn Van Houten, subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Corey Flynn Van Houten is requesting approval to designate an existing residence located at 2417 North Park Boulevard to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. DISCUSSION Project Location and Site Description The subject property is located on the north side of North Park Boulevard in the Floral Park neighborhood. The site contains a 1,803-square-foot, Minimal Traditional style residence and detached garage on an 8,200-square-foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, Historic Resources Commission 1 –1 9/2/2021 Exhibit 2 City Council 13 –17 10/19/2021 HRCA No. 2021-14, HRC 2021-14, HPPA No. 2021-13 – Wiesseman-Jonason House September 2, 2021 Page 2 1 9 7 6 designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the structure is 83 years old and is a good example of period architecture. No known code violations exist on record for this property. The property, recognized as the Wiesseman-Jonason House, is a representative example of the gable-and-wing variant of the Minimal Traditional style in Santa Ana. It was built in 1938 for $4,245 by local developer and builder V.J. Anderson. The home was sold to Frank W. Wiesseman and Ida C. Wiesseman who resided on the property until 1948. Mr. and Mrs. Wiesseman moved to Santa Ana with their two youngest children from New York City between 1905 and 1910 and immediately started a business known as the Wiesseman’s Variety Store in Downtown Santa Ana. In 1949 the property was sold to S. Walter Jonason, a retired Santa Ana resident originally from Virginia. Mr. Jonason lived on the property until 1962 when it was sold to a P.G. Lynch. The Wiesseman-Jonason House is a one-and-a-half-story single-family residence constructed in the gable-and-wing variant of the Minimal Traditional style, with detailing culled from the Late Colonial Revival style. It is capped by a moderately pitched, cross- gabled roof with molded eaves. The roof is clad in contemporary asphalt shingle roofing and the exterior walls are clad with wide clapboard siding. The focal point of the design is the central entry portico composed of slender posts supporting a metal canopy. An interior brick chimney rises above the roof ridgeline. Four symmetrical, six-over-six, wood-framed, double-hung sash windows line the front (south) elevation. Fenestration along the north, east, and west elevations consists of shallow, side elevation bays, and six-over-six, wood-framed, double-hung sash windows. A one-story, front-gabled, detached garage also clad in wide clapboards is located in the rear of the property. The property is landscaped with low vegetation, neatly trimmed hedges, trees, and features a central brick walkway leading to the front entry. Character-defining features exhibited by this property include its cross-gabled roof with molded eaves; wide clapboard siding; brick accents including interior chimney, side elevation bay window base, and front walkway; lunette attic vent; six-over-six, wood-framed, double-hung sash windows; entry portico composed of slender posts supporting a metal canopy; and shallow, side elevation bays. The Wiesseman-Jonason House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as representative example of the gable-and-wing Historic Resources Commission 1 –2 9/2/2021CityCouncil13–18 10/19/2021 HRCA No. 2021-14, HRC 2021-14, HPPA No. 2021-13 – Wiesseman-Jonason House September 2, 2021 Page 3 1 9 7 6 variant of the Minimal Traditional style in Santa Ana. Notable features in this regard are the simplicity of design and use of materials and details associated with the late Colonial Revival style. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Minimal Traditional residential architecture in Santa Ana just prior to World War II. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: Long term preservation of the property and visual improvement to the neighborhood Allows for a mechanism to provide for property rehabilitation Provides additional incentive for potential buyers to purchase historic structures Discourages inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the Floral Park Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. Historic Resources Commission 1 –3 9/2/2021CityCouncil13–19 10/19/2021 HRCA No. 2021-14, HRC 2021-14, HPPA No. 2021-13 – Wiesseman-Jonason House September 2, 2021 Page 4 1 9 7 6 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2021-89 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $935.70 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map Submitted By: Pedro Gomez, AICP, Associate Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency Historic Resources Commission 1 –4 9/2/2021CityCouncil13–20 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 1 of 5 RESOLUTION NO. 2021-XXX A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2021-14 TO PLACE THE PROPERTY LOCATED AT 2417 NORTH PARK BOULEVARD, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2021-14 PLACING SAID PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. On September 2, 2021, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2021-14) and categorization (Historic Resources Commission Categorization No. 2021-14) of the Wiesseman-Jonason House located at 2417 North Park Boulevard, Santa Ana. B. The Wiesseman-Jonason House has distinctive architectural features of the gable-and-wing variant of the Minimal Traditional style and was built in 1938. C. The Wiesseman-Jonason House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as representative example of the gable-and-wing variant of the Minimal Traditional style in Santa Ana. Notable features in this regard are the simplicity of design and use of materials and details associated with the late Colonial Revival style. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Minimal Traditional residential architecture in Santa Ana just prior to World War II . Character-defining features exhibited by this property include its cross-gabled roof with molded eaves; wide clapboard siding; brick accents including interior chimney, side elevation bay window base, and f ront walkway; lunette attic vent; six-over-six, wood- framed, double-hung sash windows; entry portico composed of slender posts supporting a metal canopy; and shallow, side elevation bays. The legal owner of the property is Corey Flynn Van Houten. D. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. Historic Resources Commission 1 –5 9/2/2021CityCouncil13–21 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 2 of 5 E. The subject property meets the standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. F. The subject property meets the minimal standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under CEQA Guidelines Section 15331, Class 31, as these actions are designed to preserve historical resources. Categorical Exemption No. ER-2021-89 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana, after conducting the public hearing, hereby approves: A. Historic Resources Commission Application No. 2021-14 to place the Wiesseman-Jonason House located at 2417 North Park Boulevard, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2021-14 placing the Wiesseman- Jonason House located at 2417 North Park Boulevard, Santa Ana, 92706 within the Contributive category. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto, the report entitled “Historical Property Description,” and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled “Historical Property Description” is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this Resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this Resolution in the City of Santa Ana Register of Historical Properties. Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder’s Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this 2nd day of September, 2021. __________________________ Tim Rush Chairperson Historic Resources Commission 1 –6 9/2/2021CityCouncil13–22 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 3 of 5 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ John M. Funk Sr. Assistant City Attorney AYES: Commission members____________________________________ NOES: Commission members___________________________________ ABSTAIN: Commission members___________________________________ NOT PRESENT: Commission members___________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, SARAH BERNAL, Historic Resources Commission Secretary, do hereby attest to and certify the attached Resolution No. 2021-XXX to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on September 2, 2021. Date: ________________ ____________________________________ Commission Secretary City of Santa Ana Historic Resources Commission 1 –7 9/2/2021CityCouncil13–23 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 4 of 5 EXHIBIT A LEGAL DESCRIPTION APN Address Legal Description Owner Names 002-063-25 2417 North Park Boulevard THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOT 155 OF TRACT NO. 425, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 16 PAGE(S) 33 AND 34, OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. EXCEPT THAT PORTION THEREOF DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF LOT 155, AS SHOWN ON A MAP OF TRACT NO. 425, RECORDED IN BOOK 16, PAGES 33 AND 34, OF MISCELLANEOUS MAPS, THENCE NORTH 8°03’ EAST ALONG THE EASTERLY LINE OF SAID LOT 155, 134, 54 FEET TO AN IRON PIPE MARKING THE NORTHEAST CORNER OF SAID LOT 155, THENCE NORTH 81°39’ WEST ALONG THE NORTHERLY LINE OF SAID LOT 155, A DISTANCE OF 5 FEET TO AN IRON AXLE, Corey Flynn Van Houten Historic Resources Commission 1 –8 9/2/2021CityCouncil13–24 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 5 of 5 THENCE SOUTH 5°55’20” WEST IN A DIRECT LINE, A DISTANCE OF 134.66 FEET TO THE POINT OF BEGINNING. Historic Resources Commission 1 –9 9/2/2021CityCouncil13–25 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 - 1 - RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Corey Flynn Van Houten, a single man, (hereinafter collectively referred to as “Owner”), owner of real property located at 2417 North Park Boulevard, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2417 North Park Boulevard, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Historic Resources Commission 1 –10 9/2/2021CityCouncil13–26 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 20, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. Historic Resources Commission 1 –11 9/2/2021CityCouncil13–27 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the Historic Resources Commission 1 –12 9/2/2021CityCouncil13–28 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 - 4 - property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 2417 North Park Boulevard, Assessor Parcel Number, 002-063-25, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Historic Resources Commission 1 –13 9/2/2021CityCouncil13–29 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 - 5 - Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: Corey Flynn Van Houten 2417 North Park Boulevard Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. Historic Resources Commission 1 –14 9/2/2021CityCouncil13–30 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 - 6 - c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} Historic Resources Commission 1 –15 9/2/2021CityCouncil13–31 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 - 7 - ATTEST:CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ___________________ By:__________________ COREY FLYNN VAN HOUTEN APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City Attorney Executive Director Planning and Building Agency Historic Resources Commission 1 –16 9/2/2021CityCouncil13–32 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 - 8 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOT 155 OF TRACT NO. 425, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 16 PAGE(S) 33 AND 34, OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. EXCEPT THAT PORTION THEREOF DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF LOT 155, AS SHOWN ON A MAP OF TRACT NO. 425, RECORDED IN BOOK 16, PAGES 33 AND 34, OF MISCELLANEOUS MAPS, THENCE NORTH 8°03’ EAST ALONG THE EASTERLY LINE OF SAID LOT 155, 134, 54 FEET TO AN IRON PIPE MARKING THE NORTHEAST CORNER OF SAID LOT 155, THENCE NORTH 81°39’ WEST ALONG THE NORTHERLY LINE OF SAID LOT 155, A DISTANCE OF 5 FEET TO AN IRON AXLE, THENCE SOUTH 5°55’20” WEST IN A DIRECT LINE, A DISTANCE OF 134.66 FEET TO THE POINT OF BEGINNING. Assessor’s Parcel Number: 002-063-25 Historic Resources Commission 1 –17 9/2/2021CityCouncil13–33 10/19/2021 EXECUTIVE SUMMARY Wiesseman-Jonason House 2417 North Park Boulevard Santa Ana, CA 92706 NAME Wiesseman-Jonason House REF. NO. ADDRESS 2417 North Park Boulevard CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1938 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Minimal Traditional During the Great Depression through the immediate postwar years, the Minimal Traditional home rose in popularity as the preferred style for middle-class housing in the United States. This basic house type fulfilled both aesthetic and social needs: in terms of aesthetics, the form represented a stripped-down version of the historic-eclectic styles popular in the 1920s, in particular the Tudor and English Revival styles. In social terms, the Minimal Traditional home satisfied requirements in square footage and plan by the Federal Housing Administration (FHA), which launched a campaign in this period to expand home ownership. The Minimal Traditional home served as the prototype used by the FHA in its efforts to codify and manufacture “a standard, low-cost, minimum house that the majority of American wage earners could afford” (Greg Hise, Magnetic Los Angeles, p. 57). Minimal Traditional homes are typically rectangular in plan and one-story in height, often with a front-gabled wing and prominent attached chimney. In contrast with the English and Tudor Revival styles the one- story version mimics, the Minimal Traditional home is capped with a low or intermediate pitch roof with a hipped or side gable. Sheathing materials include stucco, brick, or wood, often accompanied by stone veneer accents. Fenestration generally consists of multi-light casement, double-hung, and picture windows with wood frames. The eaves and rakes of the Minimal Traditional home are typically shallow (in a departure from the later Ranch House style, which they often resemble). Although they have little applied ornament, many Minimal Traditional homes often display decorative wood shutters and porch-roof supports SUMMARY/CONCLUSION: The Wiesseman-Jonason House is eligible for the Santa Ana Register under Criterion 1 as a representative example of the gable-and-wing variant of the Minimal Traditional style in Santa Ana. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Minimal Traditional residential architecture in Santa Ana just prior to World War II (Santa Ana Municipal Code, Section 30- 2.2). EXPLANATION OF CODES:  California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.  It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. Historic Resources Commission 1 –18 9/2/2021CityCouncil13–34 10/19/2021 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Wiesseman-Jonason House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2417 North Park Boulevard City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 002-063-25 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in Floral Park, the Wiesseman-Jonason House is a one-and-a-half-story single-family residence constructed in the gable-and-wing variant of the Minimal Traditional style, with detailing culled from the Late Colonial Revival style. It is capped by a moderately pitched, cross-gabled roof with molded eaves. The roof is clad in contemporary asphalt shingle roofing and the exterior walls are clad with wide clapboard siding. The focal point of the design is the central entry portico composed of slender posts supporting a metal canopy. An interior brick chimney rises above the roof ridgeline. Four symmetrical, six-over- six, wood-framed, double-hung sash windows line the front (south) elevation. Fenestration along the north, east, and west elevations consists of shallow, side elevation bays, and six-over-six, wood-framed, double-hung sash windows. A one-story, front-gabled, detached garage also clad in wide clapboards is located in the rear of the property. The property is landscaped with low vegetation, neatly trimmed hedges, trees, and features a central brick walkway leading to the front entry. *P3b. Resource Attributes: (list attributes and codes)HP2. Single-Family Residence *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) South elevation, view north July 2021 *P6. Date Constructed/Age and Sources: historic 1938/ City of Santa Ana Building Permits *P7. Owner and Address: Corey Flynn Van Houten 2417 North Park Boulevard Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: September 2, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95) *Required information P5a. Photo Historic Resources Commission 1 –19 9/2/2021CityCouncil13–35 10/19/2021 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Wiesseman-Jonason House B1. Historic Name: Wiesseman-Jonason House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Minimal Traditional *B6. Construction History: (Construction date, alterations, and date of alterations): April 27, 1938. Constructed. $6,250. January 29, 1986. Reroof. November 1, 2010. Reroof house and attached garage, remove comp. and install comp. $4,245. *B7. Moved?No Yes Unknown Date:__________Original location:_______ _______ *B8. Related Features: Detached Garage. B9a. Architect:Unknown b. Builder: V.J. Anderson *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1938 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Wiesseman-Jonason House is architecturally significant as a representative example of the gable-and-wing variant of the Minimal Traditional style in Santa Ana. It was built in 1938 for $4,245 by local developer and builder V.J. Anderson. The home was sold to Frank W. Wiesseman (1863-1930) and Ida C. Wiesseman (1872-1961), who resided on the property until 1948 before moving to 2311 North Heliotrope Drive. Mr. and Mrs. Wiesseman moved to Santa Ana with their two youngest children from New York City between 1905 and 1910 and immediately started a business known as the Wiesseman’s Variety Store at 114 W. Fourth Street in Downtown Santa Ana. Between the years, 1910 and 1961, Wiesseman’s Variety Store was an original stakeholder and neighborhood staple in Downtown Santa Ana. The two were active in the First Methodist Church, and Mrs. Wiesseman was an active member of The Ebell Club. The family was notable in business and social circles in Santa Ana. In 1949 the property was sold to S. Walter Jonason, a retired Santa Ana resident originally from Virgina. Mr. Jonason lived on the property until 1962 when it was sold to a P.G. Lynch. Since then, the Wiesseman-Jonason House has been occupied by various owners until the current homeowners purchased the home in 2020. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: September 2, 2021 DPR 523B (1/95) *Required information Sketch Map (This space reserved for official comments.) Wiesseman-Jonason House 2417 North Park Boulevard N Historic Resources Commission 1 –20 9/2/2021CityCouncil13–36 10/19/2021 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_Resource Name: Wiesseman-Jonason House *Recorded by Pedro Gomez *Date September 2, 2021  Continuation  Update DPR 523L *B10. Significance (continued): The Wiesseman-Jonason House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of orange, avocado, and walnut trees and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021), Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Wiesseman-Jonason House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as representative example of the gable-and-wing variant of the Minimal Traditional style in Santa Ana. Notable features in this regard are the simplicity of design and use of materials and details associated with the late Colonial Revival style. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Minimal Traditional residential architecture in Santa Ana just prior to World War II (Santa Ana Municipal Code, Section 30-2.2). Character-defining features exhibited by this property include its cross-gabled roof with molded eaves; wide clapboard siding; brick accents including interior chimney, side elevation bay window base, and front walkway; lunette attic vent; six-over-six, wood-framed, double-hung sash windows; entry portico composed of slender posts supporting a metal canopy; and shallow, side elevation bays. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Ancestry.com. 1930 United States Federal Census [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2002. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1920-1979. Year: 1930; Census Place: Santa Ana, Orange, California; Page: 6B; Enumeration District: 0080; FHL microfilm: 2339917 Historic Resources Commission 1 –21 9/2/2021CityCouncil13–37 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with Historic Resources Commission 1 –22 9/2/2021CityCouncil13–38 10/19/2021 MILLS ACT AGREEMENT 2417 North Park Boulevard Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. Historic Resources Commission 1 –23 9/2/2021CityCouncil13–39 10/19/2021 HRC 2021-14/ HRCA 2021-14/ HPPA 2021-13 2417 NORTH PARK BOULEVARD WIESSEMAN-JONASON HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y 500’ RADIUS SITE Historic Resources Commission 1 –24 9/2/2021CityCouncil13–40 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 -1 - RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Allan Tea, a single man, (hereinafter collectively referred to as “Owner”), owner of real property located at 2120 North Heliotrope Drive, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2120 North Heliotrope Drive, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Exhibit 3 City Council 13 –41 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 -2 - E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1.Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 20, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2.Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3.Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. City Council 13 –42 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 -3 - b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4.Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5.Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the City Council 13 –43 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 -4 - property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6.Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 2120 North Heliotrope Drive, Assessor Parcel Number, 002-082-38, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic City Council 13 –44 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 - 5 - Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: Allan Tea 2120 North Heliotrope Drive Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. City Council 13 –45 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 -6 - c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing part y in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11.Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the Count y Recorder of the County of Orange. 12.Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13.Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} City Council 13 –46 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 -7 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ___________________ By:__________________ ALLAN TEA APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City Attorney Executive Director Planning and Building Agency City Council 13 –47 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 -8 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: PARCEL 1: LOT 29 AND THE SOUTH 45.57 FEET OF LOT 30, BLOCK “A” OF TRACT NO. 1035, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 33 PAGE 46 OF MISCELLANEOUS MAPS, RECORDS OF SAID ORANGE COUNTY. EXCEPTING THE SOUTH 35.57 FEET OF LOT 29. PARCEL 2: THE SOUTH 49.57 FEET OF LOT 30, IN BLOCK “A” OF TRACT NO. 1035, ORANGE COUNTY, CALIFORNIA, AS PER MAP THEREOF, RECORDED IN BOOK 33 AT PAGE 46 OF MISCELLANEOUS MAPS, RECORDS OF SAID ORANGE COUNTY. EXCEPTING THEREFROM THE SOUTH 45.57 FEET. Assessor’s Parcel Number: 002-082-38 City Council 13 –48 10/19/2021 EXECUTIVE SUMMARY W.M. Bradley House 2120 North Heliotrope Drive Santa Ana, CA 92706 NAME W.M. Bradley House REF. NO. ADDRESS 2120 North Heliotrope Drive CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1950 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Ranch House Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post-World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930’s designs of Southern California architect C liff May, who sought to reinvent the W est’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor -outdoor integration. While the style includes several variants, a basic set of character -defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L-shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in design, the Ranch House is often sheathed in and accented with rustic materials such as board-and-batten siding, high brick foundations, art stone, and wood shake roofs. Indoor-outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or corner windows. Window detailing can include wood frames, decorative shutters, and diamond-patterned muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dove cotes and bird houses. SUMMARY/CONCLUSION: The W.M. Bradley House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as simple but representative example of the Ranch style in Santa Ana, designed and constructed by notable local builder, Allison Honer. The recommended categorization is “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Ranch style residential archite cture in Santa Ana during the population and building boom that followed World War II (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation . Exhibit B City Council 13 –49 10192021 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) W.M. Bradley House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2120 North Heliotrope Drive City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 002-082-38 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in Floral Park, the W.M. Bradley House is a one-story single-family residence on a large parcel, sited with a deep setback and constructed in a Ranch House style. A detached garage is located a few feet behind (west of) the north end of the rear (west) elevation of the residence. The house and garage delineate a reversed "L" -shaped plan, which embraces a generously sized rear patio. Asymmetrical in design, the house exhibits a strong horizontal e mphasis expressed through a low- pitched, cross-gabled roof with little or no overhang. The exterior of the house is clad in a combination smooth stucco and horizontal wood board siding. The roof treatment defines three sections of the front (east) façade. In the middle, the entry porch is characterized by a partial width front porch whose roof is supported by slender, paired posts. The entry also features a six- panel front door flanked by partial height prismatic glass sidelights. Occupying most of the façade north of the entry are a series of wood, multi-light windows framed by shutters. The projecting front gable wing south of the entry is highlighted by a prominent multi-light window, also framed by shutters. Wood multi-light windows also appear on the north and south elevations. An exterior brick chimney rises above the roof along the south elevation. Alterations to the house include the removal of original wood roof shingles, addition to the rear of the garage, and in-kind replacement of porch roof support posts along the front elevation. Other than the relatively minor noted changes, the house appears intact and is in good condition. The property is landscaped with a lawn, low vegetation and a long driveway leading towards the rear, detached garage. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) East elevation, view southwest July 2021 *P6. Date Constructed/Age and Sources: historic 1950/ City of Santa Ana Building Permits *P7. Owner and Address: Allan Tea 2120 North Heliotrope Drive Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: September 2, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95) *Required information P5a. Photo City Council 13 –50 10/19/2021 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: W.M. Bradley House B1. Historic Name: W.M. Bradley House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Ranch House *B6. Construction History: (Construction date, alterations, and date of alterations): May 16, 1950. Constructed. $15,000. October 4, 1952. Add rumpus room to private garage 16'x35' for Wm. E. Bradley by Allison Honer Co. $4,000. November 19, 1952. Plastering for Mr. Bradley by Pacific. January 31, 1997. Reroof - remove wood shingles and apply comp.shingles. $7,560. December 31, 2009. Tear off comp. and apply comp. to single-family and detached garage. $9,905. January 2, 2014. Install spa. $14,000. April 17, 2015. Legalize replacement of support posts at front porch. $1,000. July 29, 2020. Install solar panels. $10,725. *B7. Moved?No Yes Unknown Date:__________ Original location:_______ _______ *B8. Related Features: Detached Garage. B9a. Architect: Unknown b. Builder: Allison Honer *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1950 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The W.M. Bradley House is architecturally significant as as a simple but representative example of the Ranch style in Santa Ana. It was built in 1950 by prominent developer and builder Allison Honer, the subdivider of Floral Park. The house was first sold to W.M. Bradley, a long time Santa Ana resident who was married to Jane W. Bradley. Mr. and Mrs. Bradley resided on the property from 1950 to 1979. According to City directories, the property remained vacant for several years after. Since then, the W.M. Bradley House has been occupied by various owners until the current homeowners purchased the home in 2020. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: September 2, 2021 DPR 523B (1/95) *Required information Sketch Map (This space reserved for official comments.) W.M. Bradley House 2120 North Heliotrope Drive N City Council 13 –51 10/19/2021 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_ Resource Name: W.M. Bradley House *Recorded by Pedro Gomez *Date September 2, 2021  Continuation  Update DPR 523L *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The W.M. Bradley House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897 -1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1 960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021), Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The W.M. Bradley House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as simple b ut representative example of the Ranch style in Santa Ana, designed and constructed by notable local builder, Allison Honer. The recommended categorization is “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Ranch style residential architecture in Santa Ana during the population and building boom that followed World War II (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the W.M. Bradley House that should be preserved include, but may not be limited to: one-story massing and cross-gabled roof, resulting in an overall horizontality; exterior materials (wood and stucco); partial width front porch whose roof is supported by slender, paired posts; six-panel front door flanked by partial height prismatic glass sidelights; multi -light windows and shutters, where present; and attached brick chimney. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1950-1990. City Council 13 –52 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 -1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1.Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2.The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3.All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4.Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5.Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6.Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated b y historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7.The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8.Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9.Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with City Council 13 –53 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 -2 - size, scale, color, material and character of the property, neighborhood, or environment. 10.Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. City Council 13 –54 10/19/2021 Planning and Building Agency City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report September 2, 2021 Topic: HRCA No. 2021-15, HRC 2021-15, HPPA No. 2021-14 – The W.M. Bradley House RECOMMENDED ACTION 1. Adopt a resolution approving Historic Resources Commission Application No. 2021- 15 and Historic Register Categorization No. 2021-15 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Allan Tea, subject to non- substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Allan Tea is requesting approval to designate an existing residence located at 2120 North Heliotrope Drive to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. DISCUSSION Project Location and Site Description The subject property is located on the west side of North Heliotrope Drive in the Floral Park neighborhood. The site contains a 1,806-square-foot, Ranch style residence and attached garage on a 14,500-square-foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria Historic Resources Commission 2 –1 9/2/2021 Exhibit 4 City Council 13 –55 10/19/2021 HRCA No. 2021-15, HRC 2021-15, HPPA No. 2021-14 – The W.M. Bradley House September 2, 2021 Page 2 1 8 0 8 set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the structure is 71 years old and is a good example of period architecture. No known code violations exist on record for this property. The property, recognized as the W.M. Bradley House, is in intact and characteristic example of a post-World War II Ranch style house in Santa Ana. It was built in 1950 for $15,000 by prominent Santa Ana developer and builder Allison Honer. Soon after the house was completed, it was sold to W.M. Bradley, a long time Santa Ana resident who was married to Jane W. Bradley. Mr. and Mrs. Bradley resided on the property from 1950 to 1979. According to City directories, the property remained vacant for several years after. Since then, various owners have occupied the W.M. Bradley House until the current homeowners purchased the home in 2020. the W.M. Bradley House is a one-story single-family residence on a large parcel, sited with a deep setback and constructed in a Ranch House style. A detached garage is located a few feet behind (west of) the north end of the rear (west) elevation of the residence. The house and garage delineate a reversed "L" -shaped plan, which embraces a generously sized rear patio. Asymmetrical in design, the house exhibits a strong horizontal emphasis expressed through a low-pitched, cross-gabled roof with little or no overhang. The exterior of the house is clad in a combination smooth stucco and horizontal wood board siding. The roof treatment defines three sections of the front (east) façade. In the middle, the entry porch is characterized by a partial width front porch whose roof is supported by slender, paired posts. The entry also features a six- panel front door flanked by partial height prismatic glass sidelights. Occupying most of the façade north of the entry are a series of wood, multi-light windows framed by shutters. The projecting front gable wing south of the entry is highlighted by a prominent multi-light window, also framed by shutters. Wood multi-light windows also appear on the north and south elevations. An exterior brick chimney rises above the roof along the south elevation. Alterations to the house include the removal of original wood roof shingles, addition to the rear of the garage, and in-kind replacement of porch roof support posts along the front elevation. Other than the relatively minor noted changes, the house appears intact and is in good condition. The property is landscaped with a lawn, low vegetation and a long driveway leading towards the rear, detached garage. Character-defining features of the W.M. Bradley House that should be preserved include, but may not be limited to: one-story massing and cross-gabled roof, resulting in an overall horizontality; exterior Historic Resources Commission 2 –2 9/2/2021CityCouncil13–56 10/19/2021 HRCA No. 2021-15, HRC 2021-15, HPPA No. 2021-14 – The W.M. Bradley House September 2, 2021 Page 3 1 8 0 8 materials (wood and stucco); partial width front porch whose roof is supported by slender, paired posts; six-panel front door flanked by partial height prismatic glass sidelights; multi-light windows and shutters, where present; and attached brick chimney. The W.M. Bradley House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as simple but representative example of the Ranch style in Santa Ana, designed and constructed by notable local builder, Allison Honer. The recommended categorization is “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Ranch style residential architecture in Santa Ana during the population and building boom that followed World War II. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: Long term preservation of the property and visual improvement to the neighborhood Allows for a mechanism to provide for property rehabilitation Provides additional incentive for potential buyers to purchase historic structures Discourages inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the Floral Park Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of Historic Resources Commission 2 –3 9/2/2021CityCouncil13–57 10/19/2021 HRCA No. 2021-15, HRC 2021-15, HPPA No. 2021-14 – The W.M. Bradley House September 2, 2021 Page 4 1 8 0 8 this printing, no correspondence, either written or electronic, has been received from any members of the public. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2021-87 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $864.89 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map Submitted By: Pedro Gomez, AICP, Associate Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency Historic Resources Commission 2 –4 9/2/2021CityCouncil13–58 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 1 of 4 RESOLUTION NO. 2021-XXX A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2021-15 TO PLACE THE PROPERTY LOCATED AT 2120 NORTH HELIOTROPE DRIVE, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2021-15 PLACING SAID PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. On September 2, 2021, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2021-15) and categorization (Historic Resources Commission Categorization No. 2021-15) of the W.M. Bradley House located at 2120 North Heliotrope Drive, Santa Ana. B. The W.M. Bradley House has distinctive architectural features of the Ranch House style and was built in 1950. C. The W.M. Bradley House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as simple but representative example of the Ranch style in Santa Ana, designed and constructed by notable local builder, Allison Honer. The recommended categorization is “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Ranch style residential architecture in Santa Ana during the population and building boom that followed World War II. Character-defining features of the W.M. Bradley House that should be preserved include, but may not be limited to: one- story massing and cross-gabled roof, resulting in an overall horizontality; exterior materials (wood and stucco); partial width front porch whose roof is supported by slender, paired posts; six-panel front door flanked by partial height prismatic glass sidelights; multi-light windows and shutters, where present; and attached brick chimney. D. The legal owner of the property is Allan Tea. E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. Historic Resources Commission 2 –5 9/2/2021CityCouncil13–59 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 2 of 4 F. The subject property meets the standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. G. The subject property meets the minimal standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under CEQA Guidelines Section 15331, Class 31, as these actions are designed to preserve historical resources. Categorical Exemption No. ER-2021-87 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana, after conducting the public hearing, hereby approves: A. Historic Resources Commission Application No. 2021-15 to place the W.M. Bradley House located at 2120 North Heliotrope Drive, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2021-15 placing the W.M. Bradley House located at 2120 North Heliotrope Drive, Santa Ana, 92706 within the Contributive category. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto, the report entitled “Historical Property Description,” and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled “Historical Property Description” is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this Resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this Resolution in the City of Santa Ana Register of Historical Properties. Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder’s Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this 2nd day of September, 2021. __________________________ Tim Rush Chairperson Historic Resources Commission 2 –6 9/2/2021CityCouncil13–60 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 3 of 4 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ John M. Funk Sr. Assistant City Attorney AYES: Commission members____________________________________ NOES: Commission members___________________________________ ABSTAIN: Commission members___________________________________ NOT PRESENT: Commission members___________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, SARAH BERNAL, Historic Resources Commission Secretary, do hereby attest to and certify the attached Resolution No. 2021-XXX to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on September 2, 2021. Date: ________________ ____________________________________ Commission Secretary City of Santa Ana Historic Resources Commission 2 –7 9/2/2021CityCouncil13–61 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 4 of 4 EXHIBIT A LEGAL DESCRIPTION APN Address Legal Description Owner Names 002-082-38 2120 North Heliotrope Drive THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: PARCEL 1: LOT 29 AND THE SOUTH 45.57 FEET OF LOT 30, BLOCK “A” OF TRACT NO. 1035, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 33 PAGE 46 OF MISCELLANEOUS MAPS, RECORDS OF SAID ORANGE COUNTY. EXCEPTING THE SOUTH 35.57 FEET OF LOT 29. PARCEL 2: THE SOUTH 49.57 FEET OF LOT 30, IN BLOCK “A” OF TRACT NO. 1035, ORANGE COUNTY, CALIFORNIA, AS PER MAP THEREOF, RECORDED IN BOOK 33 AT PAGE 46 OF MISCELLANEOUS MAPS, RECORDS OF SAID ORANGE COUNTY. EXCEPTING THEREFROM THE SOUTH 45.57 FEET. Allan Tea Historic Resources Commission 2 –8 9/2/2021CityCouncil13–62 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 - 1 - RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Allan Tea, a single man, (hereinafter collectively referred to as “Owner”), owner of real property located at 2120 North Heliotrope Drive, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2120 North Heliotrope Drive, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Historic Resources Commission 2 –9 9/2/2021CityCouncil13–63 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 20, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. Historic Resources Commission 2 –10 9/2/2021CityCouncil13–64 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the Historic Resources Commission 2 –11 9/2/2021CityCouncil13–65 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 - 4 - property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 2120 North Heliotrope Drive, Assessor Parcel Number, 002-082-38, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Historic Resources Commission 2 –12 9/2/2021CityCouncil13–66 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 - 5 - Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: Allan Tea 2120 North Heliotrope Drive Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. Historic Resources Commission 2 –13 9/2/2021CityCouncil13–67 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 - 6 - c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} Historic Resources Commission 2 –14 9/2/2021CityCouncil13–68 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 - 7 - ATTEST:CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ___________________ By:__________________ ALLAN TEA APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City Attorney Executive Director Planning and Building Agency Historic Resources Commission 2 –15 9/2/2021CityCouncil13–69 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 - 8 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: PARCEL 1: LOT 29 AND THE SOUTH 45.57 FEET OF LOT 30, BLOCK “A” OF TRACT NO. 1035, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 33 PAGE 46 OF MISCELLANEOUS MAPS, RECORDS OF SAID ORANGE COUNTY. EXCEPTING THE SOUTH 35.57 FEET OF LOT 29. PARCEL 2: THE SOUTH 49.57 FEET OF LOT 30, IN BLOCK “A” OF TRACT NO. 1035, ORANGE COUNTY, CALIFORNIA, AS PER MAP THEREOF, RECORDED IN BOOK 33 AT PAGE 46 OF MISCELLANEOUS MAPS, RECORDS OF SAID ORANGE COUNTY. EXCEPTING THEREFROM THE SOUTH 45.57 FEET. Assessor’s Parcel Number: 002-082-38 Historic Resources Commission 2 –16 9/2/2021CityCouncil13–70 10/19/2021 EXECUTIVE SUMMARY W.M. Bradley House 2120 North Heliotrope Drive Santa Ana, CA 92706 NAME W.M. Bradley House REF. NO. ADDRESS 2120 North Heliotrope Drive CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1950 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Ranch House Widely published in Sunset and House Beautiful magazines, the Ranch House dominated post-World War II residential expansion and represented the most popular house form in the United States from the 1950s through 1970s. The Ranch House originated in the 1930’s designs of Southern California architect Cliff May, who sought to reinvent the West’s vernacular housing traditions by combining the form and massing of the traditional ranch house with a modernist’s concern for informality, expressed in materials and plan, and indoor-outdoor integration. While the style includes several variants, a basic set of character-defining features applies to most examples. In form and massing, the style evokes a sprawling ranch that developed over time, with a central block extended by wings of varying roof heights. Generally L-shaped or U-shaped in plan, the Ranch House typically has a one-story profile with strong horizontal emphasis expressed through a low pitched or flat roof with wide overhanging eaves. Asymmetrical in design, the Ranch House is often sheathed in and accented with rustic materials such as board-and-batten siding, high brick foundations, art stone, and wood shake roofs. Indoor-outdoor integration is achieved through the use of recessed or extended porches, set low to the ground, and the generous use of large picture, ribbon, or corner windows. Window detailing can include wood frames, decorative shutters, and diamond-patterned muntins. Ornamentation includes rusticated elements, such as carved porch supports and exposed rafters, uneven rakes and flared eaves, and faux dove cotes and bird houses. SUMMARY/CONCLUSION: The W.M. Bradley House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as simple but representative example of the Ranch style in Santa Ana, designed and constructed by notable local builder, Allison Honer. The recommended categorization is “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Ranch style residential architecture in Santa Ana during the population and building boom that followed World War II (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES:  California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.  It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. Historic Resources Commission 2 –17 9/2/2021CityCouncil13–71 10/19/2021 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) W.M. Bradley House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad: TCA 1725 Date: March 3, 2015 *c. Address 2120 North Heliotrope Drive City: Santa Ana Zip: 92706 *e. Other Locational Data: Assessor’s Parcel Number 002-082-38 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in Floral Park, the W.M. Bradley House is a one-story single-family residence on a large parcel, sited with a deep setback and constructed in a Ranch House style. A detached garage is located a few feet behind (west of) the north end of the rear (west) elevation of the residence. The house and garage delineate a reversed "L" -shaped plan, which embraces a generously sized rear patio. Asymmetrical in design, the house exhibits a strong horizontal emphasis expressed through a low- pitched, cross-gabled roof with little or no overhang. The exterior of the house is clad in a combination smooth stucco and horizontal wood board siding. The roof treatment defines three sections of the front (east) façade. In the middle, the entry porch is characterized by a partial width front porch whose roof is supported by slender, paired posts. The entry also features a six- panel front door flanked by partial height prismatic glass sidelights. Occupying most of the façade north of the entry are a series of wood, multi-light windows framed by shutters. The projecting front gable wing south of the entry is highlighted by a prominent multi-light window, also framed by shutters. Wood multi-light windows also appear on the north and south elevations. An exterior brick chimney rises above the roof along the south elevation. Alterations to the house include the removal of original wood roof shingles, addition to the rear of the garage, and in-kind replacement of porch roof support posts along the front elevation. Other than the relatively minor noted changes, the house appears intact and is in good condition. The property is landscaped with a lawn, low vegetation and a long driveway leading towards the rear, detached garage. *P3b. Resource Attributes: (list attributes and codes)HP2. Single-Family Residence *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) East elevation, view southwest July 2021 *P6. Date Constructed/Age and Sources: historic 1950/ City of Santa Ana Building Permits *P7. Owner and Address: Allan Tea 2120 North Heliotrope Drive Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, City of Santa Ana 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: September 2, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95) *Required information P5a. Photo Historic Resources Commission 2 –18 9/2/2021CityCouncil13–72 10/19/2021 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: W.M. Bradley House B1. Historic Name: W.M. Bradley House B2. Common Name: Same B3. Original Use: Single-family Residence B4. Present Use: Single-family Residence *B5. Architectural Style: Ranch House *B6. Construction History: (Construction date, alterations, and date of alterations): May 16, 1950. Constructed. $15,000. October 4, 1952. Add rumpus room to private garage 16'x35' for Wm. E. Bradley by Allison Honer Co. $4,000. November 19, 1952. Plastering for Mr. Bradley by Pacific. January 31, 1997. Reroof - remove wood shingles and apply comp.shingles. $7,560. December 31, 2009. Tear off comp. and apply comp. to single-family and detached garage. $9,905. January 2, 2014. Install spa. $14,000. April 17, 2015. Legalize replacement of support posts at front porch. $1,000. July 29, 2020. Install solar panels. $10,725. *B7. Moved?No Yes Unknown Date:__________Original location:_______ _______ *B8. Related Features: Detached Garage. B9a. Architect:Unknown b. Builder: Allison Honer *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1950 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The W.M. Bradley House is architecturally significant as as a simple but representative example of the Ranch style in Santa Ana. It was built in 1950 by prominent developer and builder Allison Honer, the subdivider of Floral Park. The house was first sold to W.M. Bradley, a long time Santa Ana resident who was married to Jane W. Bradley. Mr. and Mrs. Bradley resided on the property from 1950 to 1979. According to City directories, the property remained vacant for several years after. Since then, the W.M. Bradley House has been occupied by various owners until the current homeowners purchased the home in 2020. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: September 2, 2021 DPR 523B (1/95) *Required information Sketch Map (This space reserved for official comments.) W.M. Bradley House 2120 North Heliotrope Drive N Historic Resources Commission 2 –19 9/2/2021CityCouncil13–73 10/19/2021 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_Resource Name: W.M. Bradley House *Recorded by Pedro Gomez *Date September 2, 2021  Continuation  Update DPR 523L *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The W.M. Bradley House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021), Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The W.M. Bradley House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 as simple but representative example of the Ranch style in Santa Ana, designed and constructed by notable local builder, Allison Honer. The recommended categorization is “Contributive” because it contributes to the overall character and history of Floral Park and is a representative example of Ranch style residential architecture in Santa Ana during the population and building boom that followed World War II (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the W.M. Bradley House that should be preserved include, but may not be limited to: one-story massing and cross-gabled roof, resulting in an overall horizontality; exterior materials (wood and stucco); partial width front porch whose roof is supported by slender, paired posts; six-panel front door flanked by partial height prismatic glass sidelights; multi-light windows and shutters, where present; and attached brick chimney. *B12. References (continued): Ancestry.com. California, Death Index, 1940-1997 [database on-line]. Provo, UT, USA: Ancestry.com Operations Inc, 2000. Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Newspapers.com (Santa Ana Register) Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1950-1990. Historic Resources Commission 2 –20 9/2/2021CityCouncil13–74 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with Historic Resources Commission 2 –21 9/2/2021CityCouncil13–75 10/19/2021 MILLS ACT AGREEMENT 2120 North Heliotrope Drive Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. Historic Resources Commission 2 –22 9/2/2021CityCouncil13–76 10/19/2021 HRC 2021-15/ HRCA 2021-15/ HPPA 2021-14 2120 NORTH HELIOTROPE DRIVE W.M. BRADLEY HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y 500’ RADIUS SITE Historic Resources Commission 2 –23 9/2/2021CityCouncil13–77 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 -1 - RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Trevor Smith and Bridget Furey, husband and wife as joint tenants, (hereinafter collectively referred to as “Owner”), owner of real property located at 2307 North Riverside Drive, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2307 North Riverside Drive, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Exhibit 5 City Council 13 –78 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 20, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to t he annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. City Council 13 –79 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 -3 - b.All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c.A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d.The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e.Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4.Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessar y or advisable to determine compliance with the terms and provisions of this Agreement. 5.Cancellation. a.The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the City Council 13 –80 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 4 - property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 2307 North Riverside Drive, Assessor Parcel Numbers, 002-131-32; 002-131-42, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic City Council 13 –81 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 -5 - Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8.No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9.Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: Trevor Smith and Bridget Furey 2307 North Riverside Drive Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. City Council 13 –82 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 -6 - c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11.Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12.Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13.Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} City Council 13 –83 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 -7 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ___________________ By:__________________ TREVOR SMITH Date: ___________________ By:__________________ BRIDGET FUREY APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City Attorney Executive Director Planning and Building Agency City Council 13 –84 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 -8 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: PARCEL 1: LOT 47, OF TRACT NO. 425, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 16, PAGE(S) 33 AND 34 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. PARCEL 2: ALL THAT PORTION OF LOT 53 OF TRACT NO. 425, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 16, PAGES(S) 33 AND 34 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT A POINT IN THE NORTH LINE OF SAID LOT 53, SAID POINT, BEING A POINT IN A CURVE, CONCAVE EASTERLY, HAVING A RADISU OF 3027.00 FEET, A RADIAL LINE TO SAID POINT BEARS NORTH 89° 01’ 12” WEST; THENCE SOUTHERLY ALONG SAID CURVE AN ARC DISTANCE OF 60.02 FEET; THROUGH A CENTRAL ANGLE OF 01° 08’ 10” TO A POINT IN THE SOUTH LINE OF SAID LOT 53, LAST SAID POINT LYING 27.45 FEET WEST OF THE SOUTHEAST CORNER OF SAID LOT 53. FILED IN THE OFFICE OF THE COUNTY RECORDER OF ORANGE COUNTY. Assessor’s Parcel Number: 002-131-32; 002-131-42 City Council 13 –85 10/19/2021 EXECUTIVE SUMMARY Tarr-Wright House 2307 North Riverside Drive Santa Ana, CA 92706 NAME Tarr-Wright House REF. NO. ADDRESS 2307 North Riverside Drive CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1940 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION 3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Colonial Revival Cape Cod One of the oldest American architectural genres, Cape Cod design originated in New England in the late eighteenth century with English settlers, who modified a common English precedent for the new climate and materials. Older examples of Cape Cod houses were usually one-and-a-half stories in height, with a steeply- pitched, side-gabled roof to accommodate the upper story. The Cape Cod style of home persisted as a popular style through the late nineteenth century and then experienced a revival as a subtype of Colonial Revival architecture in the 1940s and 1950s because they were easy to construct and relatively affordable, making them attractive to post -World War II builders and home buyers alike. “The Cape Cod House is the most common form of a one-story Colonial Revival house.”1 Twentieth century examples are usually one to two stories in height, rectangular in plan and shape, and topped by a side gable roof of medium to steep pitch with little or no overhang. Siding is most commonly wood but may also be brick or stucco. Facades are generally symmetrical, with a central entry flanked by one or two bays of wood -framed windows, usually multi-paned and double-hung. Detailing is consistent with the Colonial Revival. Cape Cod styling was also frequently applied to two other mid-twentieth century styles, Minimal Traditional and Ranch. SUMMARY/CONCLUSION: The Tarr-Wright House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1, for its exemplification of the distinguishing characteristics of the Colonial Revival Cape Cod style. Additionally, the house has been categorized as “Contributive” because it “contributes to the overall character and history” of the Floral Park neighborhood, and, as an example of the Colonial Revival Cape Cod style in the Floral Park neighborhood, “is a good example of period architecture” (Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation. 1 McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984, 427. Exhibit B City Council 1–1012021 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Tarr-Wright House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad TCA 1725 Date: March 3, 2015 *c. Address 2307 North Riverside Drive City Santa Ana Zip 92706 *e. Other Locational Data: Assessor’s Parcel Numbers 002-131-32; 002-131-42 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in Floral Park, the Tarr-Wright House is a two-story single-family residence constructed in the Colonial Revival Cape Cod style. Regular if not totally symmetrical in design, the house is clad in wide, horizontal, wood siding and features a medium- pitched, side-gabled roof with little to no overhangs. The roof features two symmetrical gabled dormers, each containing a six- over-six double-hung, wood window. The fenestration defines four bays across the west (front) façade. The north end bay features a six-over-six double-hung wood window with shutters. Offset to the north, the next bay contains the front entry, which incorporates two sidelights with a fan light transom. The southern two bays incorporate two six-over-six double-hung wood windows with shutters. Similar wood windows also appear on the north (right) and south (left) elevation. All windows feature a “lamb tongue” detailing. A brick chimney is centered at the south elevation, towards the side gable ridgeline. A driveway to the north of the property leads to a detached, one-story, side-gabled garage, built at the same time as the residence. The detached garage is also clad in wide, horizontal, wood siding, which was recently replaced with redwood cedar siding on three sides. Alterations to single-family residence include the the removal of original roof shingles, and a recent (2021) single- and second- story addition constructed in accordance with the Secretary of the Interior’s Standards for Rehabilitation and generally not visible from the public right-of-way. Other than the noted changes, the house appears intact and is in good condition. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-Family Residence *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) West elevation, view northeast July 2021 *P6. Date Constructed/Age and Sources: historic 1940/ City of Santa Ana Building Permits *P7. Owner and Address: Trevor Smith and Bridget Furey 2307 North Riverside Street Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: September 2, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95) *Required information P5a. Photo City Council 13 –87 10/19/2021 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Tarr-Wright House B1. Historic Name: Tarr-Wright House B2. Common Name: Same B3. Original Use: Single-Family Residence B4. Present Use: Single-Family Residence *B5. Architectural Style: Colonial Revival Cape Cod *B6. Construction History: (Construction date, alterations, and date of alterations): April 26, 1940. Constructed. $10,000. October 27, 1958. Interior alterations for T.V. Reeve by Richard Grella.$4,000 May 26, 1988. Reroof single-family residence w/o tear off. June 3, 1988. Reroof garage. June 15, 2005. Reroof single-family residence and garage with tear off shake and install comp. $8,750. February 23, 2021. New redwood cedar siding on three sides for detached garage to match existing single-family. $5,000. February 23, 2021. 259 sq. ft. addition to first floor with 296 sq. ft. second-story addition. $17,000. *B7. Moved? No Yes Unknown Date:__________ Original location:_______ _______ *B8. Related Features: None. B9a. Architect: Unknown b. Builder: E.C. Rogers *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1940 Property Type: Single-Family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Tarr-Wright House is architecturally significant for its highly characteristic use of the Colonial Revival Cape Cod style and historically notable for its association with a prominent local builder, Emmet C. Rogers. It was built in 1940 by E. C. Rogers for a total cost of $10,000 including the residence and garage. Emmet C. Rogers was a prolific Santa Ana builder and developer. He was born in 1896 in Missouri (1930 Federal Census). By 1920, he had married his wife Juna and moved to Greeley, Colorado, where he was a high school teacher (1920 Federal Census). A few years later, in 1923, he had relocated his famil y to Santa Ana, and had a dual appointment at both Willard and Lathrop Junior High Schools, where he taught science (Santa Ana Daily Register, April 4, 1923). From the late 1930s through the following decade, Rogers was extremely active as a building contractor, often moving his family, perhaps to houses as he finished them, on Greenleaf (2144), Freeman (602 and 1315), and Towner (1010) (1930 Federal Census, Santa Ana Register July 29, 1940, 1947 and 1949 city directories). According to city directories, Emmet C. Rogers resided at the Tarr-Wright House for a year. Between 1941 and 1954, various renters were identified has having lived at the Tarr-Wright House, including Ray P. and Ruth Tarr (1941-1945), Robert B. and Cecile R. Wright (1950-1953), and Thomas V. and Maurine Reeve. It is unknown how long the Reeve’s lived in the Tarr-Wright House prior to more recent residents. The more notable residents of the Tarr-Wright House were both Mr. Ray P. Tarr and Robert B. Wright. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: 1920 Federal Census 1930 Federal Census Santa Ana Register July 29, 1940 (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: September 2, 2021 DPR 523B (1/95) *Required information Sketch Map (This space reserved for official comments.) Tarr-Wright House 2307 North Riverside Drive N City Council 13 –88 10/19/2021 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_ Resource Name: Tarr-Wright House *Recorded by Pedro Gomez *Date September 2, 2018  Continuation  Update DPR 523L *B10. Significance (continued): Ray P. Tarr and his wife were members of the Ebell Club and were actively involved in the Junior Ebell Riders. Mr. Tarr was actively identified with the investment banking field for many years and managed the Santa Ana office for the William A. Lower & Co. with O’Melveny, Wagenseller & Durst investment banking house, located in the First National Bank building. Robert B. Wright was also associated with the banking field. However, Mr. Wright was employed by Bank of America as the bank manager. The Tarr-Wright House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897 -1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santi ago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebra ted in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Sa nta Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, incl uding Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2 021) Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citi zens. The Tarr-Wright House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1, for its exemplification of the distinguishing characteristics of the Colonial Revival Cape Cod style. Additionally, the house has been categorized as “Contributive” because it “contributes to the overall character and history” of the Floral Park neighborhood, and, as an example of the Colonial Revival Cape Cod style in the Floral Park neighborhood, “is a good example of period architecture”. Character-defining features of the Tarr-Wright House that should be preserved include, but may not be limited to: original or replaced in-kind materials and finishes (siding and wood trim); roof configuration, materials, and treatment; massing and composition; fenestration (doors and windows); architectural detailing (entry, dormers and window shutters), and the one- story garage. *B12. References (continued): City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Hess, Alan. Ranch House. New York: Harry N. Abrams, Inc. 2004 Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. “Alison Honer Dies at 84,” The Santa Ana Journal, September 21, 1981. “History of Floral Park.” http://www.floral-park.com/page2.html. Santa Ana and Orange County Directories, 1941-1962. Santa Ana Daily Register, April 4, 1923 City Council 13 –89 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated b y historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with City Council 13 –90 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. City Council 13 –91 10/19/2021 Planning and Building Agency City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report September 2, 2021 Topic: HRCA No. 2021-16, HRC 2021-16, HPPA No. 2021-15 – The Tarr-Wright House RECOMMENDED ACTION 1. Adopt a resolution approving Historic Resources Commission Application No. 2021- 16 and Historic Register Categorization No. 2021-16 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Trevor Smith and Bridget Furey, subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Trevor Smith and Bridget Furey are requesting approval to designate an existing residence located at 2307 North Riverside Drive to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. DISCUSSION Project Location and Site Description The subject property is located on the east side of North Riverside Drive in the Floral Park neighborhood. The site consists of a 2,606-square-foot, Colonial Revival Cape Cod style residence and detached garage on a 10,000-square-foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, designate as a historical property any building or part thereof, object, structure, or site Historic Resources Commission 3 –1 9/2/2021 Exhibit 6 City Council 13 –92 10/19/2021 HRCA No. 2021-16, HRC 2021-16, HPPA No. 2021-15 – The Tarr-Wright House September 2, 2021 Page 2 1 8 0 8 having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the structure is 81 years old and is a good example of period architecture. No known code violations exist on record for this property. The property, recognized as the Tarr-Wright House, is located within the Floral Park neighborhood boundaries and has distinctive architectural features of the Colonial Revival Cape Cod style. Emmet C. Rogers, a prolific Santa Ana builder and developer, built the residence in 1940. From the late 1930s through the following decade, Rogers was extremely active as a building contractor. However, developer and builder Allison Honer, was credited as the subdivider and builder of a major portion of northwest Santa Ana. In the late 1920s and 1930s, another builder, Roy Roscoe Russell, continued developing the groves of Floral Park. The Tarr-Wright House is a two-story single-family residence constructed in the Colonial Revival Cape Cod style. Regular if not totally symmetrical in design, the house is clad in wide, horizontal, wood siding and features a medium-pitched, side-gabled roof with little to no overhangs. The roof features two symmetrical gabled dormers, each containing a six-over-six double-hung, wood window. The fenestration defines four bays across the west (front) façade. The north end bay features a six-over-six double-hung wood window with shutters. Offset to the north, the next bay contains the front entry, which incorporates two sidelights with a fan light transom. The southern two bays incorporate two six-over-six double-hung wood windows with shutters. Similar wood windows also appear on the north (right) and south (left) elevation. All windows feature a “lamb tongue” detailing. A brick chimney is centered at the south elevation, towards the side gable ridgeline. A driveway to the north of the property leads to a detached, one-story, side-gabled garage, built at the same time as the residence. The detached garage is also clad in wide, horizontal, wood siding, which was recently replaced with redwood cedar siding on three sides. Alterations to single-family residence include the removal of original roof shingles, and a recent (2021) single- and second-story addition constructed in accordance with the Secretary of the Interior’s Standards for Rehabilitation and generally not visible from the public right-of-way. Other than the noted changes, the house appears intact and is in good condition. Character-defining features of the Tarr-Wright House that should be preserved include, but may not be limited to: original or replaced in-kind materials and finishes (siding and wood trim); roof configuration, materials, and treatment; massing Historic Resources Commission 3 –2 9/2/2021CityCouncil13–93 10/19/2021 HRCA No. 2021-16, HRC 2021-16, HPPA No. 2021-15 – The Tarr-Wright House September 2, 2021 Page 3 1 8 0 8 and composition; fenestration (doors and windows); architectural detailing (entry, dormers and window shutters), and the one-story garage. The Tarr-Wright House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1, for its exemplification of the distinguishing characteristics of the Colonial Revival Cape Cod style. Additionally, the house has been categorized as “Contributive” because it “contributes to the overall character and history” of the Floral Park neighborhood, and, as an example of the Colonial Revival Cape Cod style in the Floral Park neighborhood, “is a good example of period architecture”. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: Long term preservation of the property and visual improvement to the neighborhood Allows for a mechanism to provide for property rehabilitation Provides additional incentive for potential buyers to purchase historic structures Discourages inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the Floral Park Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. Historic Resources Commission 3 –3 9/2/2021CityCouncil13–94 10/19/2021 HRCA No. 2021-16, HRC 2021-16, HPPA No. 2021-15 – The Tarr-Wright House September 2, 2021 Page 4 1 8 0 8 ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2021-88 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $912.97 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map Submitted By: Pedro Gomez, AICP, Associate Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency Historic Resources Commission 3 –4 9/2/2021CityCouncil13–95 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 1 of 5 RESOLUTION NO. 2021-XXX A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2021-16 TO PLACE THE PROPERTY LOCATED AT 2307 NORTH RIVERSIDE DRIVE, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2021-16 PLACING SAID PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. On September 2, 2021, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2021-16) and categorization (Historic Resources Commission Categorization No. 2021-16) of the Tarr-Wright House located at 2307 North Riverside Drive, Santa Ana. B. The Tarr-Wright House has distinctive architectural features of the Colonial Revival Cape Cod style and was built in 1940. C. The Tarr-Wright House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1, for its exemplification of the distinguishing characteristics of the Colonial Revival Cape Cod style. Additionally, the house has been categorized as “Contributive” because it “contributes to the overall character and history” of the Floral Park neighborhood, and, as an example of the Colonial Revival Cape Cod style in the Floral Park neighborhood, “is a good example of period architecture”. Character-defining features of the Tarr-Wright House that should be preserved include, but may not be limited to: original or replaced in-kind materials and finishes (siding and wood trim); roof configuration, materials, and treatment; massing and composition; fenestration (doors and windows); architectural detailing (entry, dormers and window shutters), and the one-story garage. D. The legal owners of the property are Trevor Smith and Bridget Furey. E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. Historic Resources Commission 3 –5 9/2/2021CityCouncil13–96 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 2 of 5 F. The subject property meets the standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. G. The subject property meets the minimal standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under CEQA Guidelines Section 15331, Class 31, as these actions are designed to preserve historical resources. Categorical Exemption No. ER-2021-88 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana, after conducting the public hearing, hereby approves: A. Historic Resources Commission Application No. 2021-16 to place the Tarr-Wright House located at 2307 North Riverside Drive, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2021-16 placing the Tarr-Wright House located at 2307 North Riverside Drive, Santa Ana, 92706 within the Contributive category. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto, the report entitled “Historical Property Description,” and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled “Historical Property Description” is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this Resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this Resolution in the City of Santa Ana Register of Historical Properties. Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder’s Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this 2nd day of September, 2021. __________________________ Tim Rush Chairperson Historic Resources Commission 3 –6 9/2/2021CityCouncil13–97 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 3 of 5 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ John M. Funk Sr. Assistant City Attorney AYES: Commission members____________________________________ NOES: Commission members___________________________________ ABSTAIN: Commission members___________________________________ NOT PRESENT: Commission members___________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, SARAH BERNAL, Historic Resources Commission Secretary, do hereby attest to and certify the attached Resolution No. 2021-XXX to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on September 2, 2021. Date: ________________ ____________________________________ Commission Secretary City of Santa Ana Historic Resources Commission 3 –7 9/2/2021CityCouncil13–98 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 4 of 5 EXHIBIT A LEGAL DESCRIPTION APN Address Legal Description Owner Names 002-131-32; 002-131-42 2307 North Riverside Drive THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: PARCEL 1: LOT 47, OF TRACT NO. 425, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 16, PAGE(S) 33 AND 34 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. PARCEL 2: ALL THAT PORTION OF LOT 53 OF TRACT NO. 425, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 16, PAGES(S) 33 AND 34 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT A POINT IN THE NORTH LINE OF SAID LOT 53, SAID POINT, BEING Trevor Smith and Bridget Furey Historic Resources Commission 3 –8 9/2/2021CityCouncil13–99 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 5 of 5 A POINT IN A CURVE, CONCAVE EASTERLY, HAVING A RADISU OF 3027.00 FEET, A RADIAL LINE TO SAID POINT BEARS NORTH 89° 01' 12" WEST; THENCE SOUTHERLY ALONG SAID CURVE AN ARC DISTANCE OF 60.02 FEET; THROUGH A CENTRAL ANGLE OF 01° 08' 10" TO A POINT IN THE SOUTH LINE OF SAID LOT 53, LAST SAID POINT LYING 27.45 FEET WEST OF THE SOUTHEAST CORNER OF SAID LOT 53. FILED IN THE OFFICE OF THE COUNTY RECORDER OF ORANGE COUNTY. Historic Resources Commission 3 –9 9/2/2021CityCouncil13–100 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 1 - RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Trevor Smith and Bridget Furey, husband and wife as joint tenants, (hereinafter collectively referred to as “Owner”), owner of real property located at 2307 North Riverside Drive, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2307 North Riverside Drive, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Historic Resources Commission 3 –10 9/2/2021CityCouncil13–101 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 20, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. Historic Resources Commission 3 –11 9/2/2021CityCouncil13–102 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the Historic Resources Commission 3 –12 9/2/2021CityCouncil13–103 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 4 - property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 2307 North Riverside Drive, Assessor Parcel Numbers, 002-131-32; 002-131-42, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Historic Resources Commission 3 –13 9/2/2021CityCouncil13–104 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 5 - Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: Trevor Smith and Bridget Furey 2307 North Riverside Drive Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. Historic Resources Commission 3 –14 9/2/2021CityCouncil13–105 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 6 - c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} Historic Resources Commission 3 –15 9/2/2021CityCouncil13–106 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 7 - ATTEST:CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ___________________ By:__________________ TREVOR SMITH Date: ___________________ By:__________________ BRIDGET FUREY APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City Attorney Executive Director Planning and Building Agency Historic Resources Commission 3 –16 9/2/2021CityCouncil13–107 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 8 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: PARCEL 1: LOT 47, OF TRACT NO. 425, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 16, PAGE(S) 33 AND 34 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. PARCEL 2: ALL THAT PORTION OF LOT 53 OF TRACT NO. 425, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 16, PAGES(S) 33 AND 34 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT A POINT IN THE NORTH LINE OF SAID LOT 53, SAID POINT, BEING A POINT IN A CURVE, CONCAVE EASTERLY, HAVING A RADISU OF 3027.00 FEET, A RADIAL LINE TO SAID POINT BEARS NORTH 89° 01’ 12” WEST; THENCE SOUTHERLY ALONG SAID CURVE AN ARC DISTANCE OF 60.02 FEET; THROUGH A CENTRAL ANGLE OF 01° 08’ 10” TO A POINT IN THE SOUTH LINE OF SAID LOT 53, LAST SAID POINT LYING 27.45 FEET WEST OF THE SOUTHEAST CORNER OF SAID LOT 53. FILED IN THE OFFICE OF THE COUNTY RECORDER OF ORANGE COUNTY. Assessor’s Parcel Number: 002-131-32; 002-131-42 Historic Resources Commission 3 –17 9/2/2021CityCouncil13–108 10/19/2021 EXECUTIVE SUMMARY Tarr-Wright House 2307 North Riverside Drive Santa Ana, CA 92706 NAME Tarr-Wright House REF. NO. ADDRESS 2307 North Riverside Drive CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1940 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT N/A NEIGHBORHOOD Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION 3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Colonial Revival Cape Cod One of the oldest American architectural genres, Cape Cod design originated in New England in the late eighteenth century with English settlers, who modified a common English precedent for the new climate and materials. Older examples of Cape Cod houses were usually one-and-a-half stories in height, with a steeply- pitched, side-gabled roof to accommodate the upper story. The Cape Cod style of home persisted as a popular style through the late nineteenth century and then experienced a revival as a subtype of Colonial Revival architecture in the 1940s and 1950s because they were easy to construct and relatively affordable, making them attractive to post-World War II builders and home buyers alike. “The Cape Cod House is the most common form of a one-story Colonial Revival house.”1 Twentieth century examples are usually one to two stories in height, rectangular in plan and shape, and topped by a side gable roof of medium to steep pitch with little or no overhang. Siding is most commonly wood but may also be brick or stucco. Facades are generally symmetrical, with a central entry flanked by one or two bays of wood-framed windows, usually multi-paned and double-hung. Detailing is consistent with the Colonial Revival. Cape Cod styling was also frequently applied to two other mid-twentieth century styles, Minimal Traditional and Ranch. SUMMARY/CONCLUSION: The Tarr-Wright House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1, for its exemplification of the distinguishing characteristics of the Colonial Revival Cape Cod style. Additionally, the house has been categorized as “Contributive” because it “contributes to the overall character and history” of the Floral Park neighborhood, and, as an example of the Colonial Revival Cape Cod style in the Floral Park neighborhood, “is a good example of period architecture” (Municipal Code, Section 30-2.2). EXPLANATION OF CODES:  California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.  It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation. 1 McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984, 427.Historic Resources Commission 3 –18 9/2/2021CityCouncil13–109 10/19/2021 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Tarr-Wright House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad TCA 1725 Date: March 3, 2015 *c. Address 2307 North Riverside Drive City Santa Ana Zip 92706 *e. Other Locational Data: Assessor’s Parcel Numbers 002-131-32; 002-131-42 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) Located in Floral Park, the Tarr-Wright House is a two-story single-family residence constructed in the Colonial Revival Cape Cod style. Regular if not totally symmetrical in design, the house is clad in wide, horizontal, wood siding and features a medium- pitched, side-gabled roof with little to no overhangs. The roof features two symmetrical gabled dormers, each containing a six- over-six double-hung, wood window. The fenestration defines four bays across the west (front) façade. The north end bay features a six-over-six double-hung wood window with shutters. Offset to the north, the next bay contains the front entry, which incorporates two sidelights with a fan light transom. The southern two bays incorporate two six-over-six double-hung wood windows with shutters. Similar wood windows also appear on the north (right) and south (left) elevation. All windows feature a “lamb tongue” detailing. A brick chimney is centered at the south elevation, towards the side gable ridgeline. A driveway to the north of the property leads to a detached, one-story, side-gabled garage, built at the same time as the residence. The detached garage is also clad in wide, horizontal, wood siding, which was recently replaced with redwood cedar siding on three sides. Alterations to single-family residence include the the removal of original roof shingles, and a recent (2021) single- and second- story addition constructed in accordance with the Secretary of the Interior’s Standards for Rehabilitation and generally not visible from the public right-of-way. Other than the noted changes, the house appears intact and is in good condition. *P3b. Resource Attributes: (list attributes and codes)HP2. Single-Family Residence *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) West elevation, view northeast July 2021 *P6. Date Constructed/Age and Sources: historic 1940/ City of Santa Ana Building Permits *P7. Owner and Address: Trevor Smith and Bridget Furey 2307 North Riverside Street Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: September 2, 2021 *P10. Survey Type: Intensive Survey Update *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95) *Required information P5a. Photo Historic Resources Commission 3 –19 9/2/2021CityCouncil13–110 10/19/2021 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Tarr-Wright House B1. Historic Name: Tarr-Wright House B2. Common Name: Same B3. Original Use: Single-Family Residence B4. Present Use: Single-Family Residence *B5. Architectural Style: Colonial Revival Cape Cod *B6. Construction History: (Construction date, alterations, and date of alterations): April 26, 1940. Constructed. $10,000. October 27, 1958. Interior alterations for T.V. Reeve by Richard Grella.$4,000 May 26, 1988. Reroof single-family residence w/o tear off. June 3, 1988. Reroof garage. June 15, 2005. Reroof single-family residence and garage with tear off shake and install comp. $8,750. February 23, 2021. New redwood cedar siding on three sides for detached garage to match existing single-family. $5,000. February 23, 2021. 259 sq. ft. addition to first floor with 296 sq. ft. second-story addition. $17,000. *B7. Moved?No Yes Unknown Date:__________Original location:_______ _______ *B8. Related Features: None. B9a. Architect:Unknown b. Builder: E.C. Rogers *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1940 Property Type: Single-Family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Tarr-Wright House is architecturally significant for its highly characteristic use of the Colonial Revival Cape Cod style and historically notable for its association with a prominent local builder, Emmet C. Rogers. It was built in 1940 by E. C. Rogers for a total cost of $10,000 including the residence and garage. Emmet C. Rogers was a prolific Santa Ana builder and developer. He was born in 1896 in Missouri (1930 Federal Census). By 1920, he had married his wife Juna and moved to Greeley, Colorado, where he was a high school teacher (1920 Federal Census). A few years later, in 1923, he had relocated his family to Santa Ana, and had a dual appointment at both Willard and Lathrop Junior High Schools, where he taught science (Santa Ana Daily Register, April 4, 1923). From the late 1930s through the following decade, Rogers was extremely active as a building contractor, often moving his family, perhaps to houses as he finished them, on Greenleaf (2144), Freeman (602 and 1315), and Towner (1010) (1930 Federal Census, Santa Ana Register July 29, 1940, 1947 and 1949 city directories). According to city directories, Emmet C. Rogers resided at the Tarr-Wright House for a year. Between 1941 and 1954, various renters were identified has having lived at the Tarr-Wright House, including Ray P. and Ruth Tarr (1941-1945), Robert B. and Cecile R. Wright (1950-1953), and Thomas V. and Maurine Reeve. It is unknown how long the Reeve’s lived in the Tarr-Wright House prior to more recent residents. The more notable residents of the Tarr-Wright House were both Mr. Ray P. Tarr and Robert B. Wright. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: 1920 Federal Census 1930 Federal Census Santa Ana Register July 29, 1940 (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann/Chattel Inc. *Date of Evaluation: September 2, 2021 DPR 523B (1/95) *Required information Sketch Map (This space reserved for official comments.) Tarr-Wright House 2307 North Riverside Drive N Historic Resources Commission 3 –20 9/2/2021CityCouncil13–111 10/19/2021 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_Resource Name: Tarr-Wright House *Recorded by Pedro Gomez *Date September 2, 2018  Continuation  Update DPR 523L *B10. Significance (continued): Ray P. Tarr and his wife were members of the Ebell Club and were actively involved in the Junior Ebell Riders. Mr. Tarr was actively identified with the investment banking field for many years and managed the Santa Ana office for the William A. Lower & Co. with O’Melveny, Wagenseller & Durst investment banking house, located in the First National Bank building. Robert B. Wright was also associated with the banking field. However, Mr. Wright was employed by Bank of America as the bank manager. The Tarr-Wright House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021) Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Tarr-Wright House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1, for its exemplification of the distinguishing characteristics of the Colonial Revival Cape Cod style. Additionally, the house has been categorized as “Contributive” because it “contributes to the overall character and history” of the Floral Park neighborhood, and, as an example of the Colonial Revival Cape Cod style in the Floral Park neighborhood, “is a good example of period architecture”. Character-defining features of the Tarr-Wright House that should be preserved include, but may not be limited to: original or replaced in-kind materials and finishes (siding and wood trim); roof configuration, materials, and treatment; massing and composition; fenestration (doors and windows); architectural detailing (entry, dormers and window shutters), and the one- story garage. *B12. References (continued): City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Hess, Alan. Ranch House. New York: Harry N. Abrams, Inc. 2004 Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. “Alison Honer Dies at 84,” The Santa Ana Journal, September 21, 1981. “History of Floral Park.” http://www.floral-park.com/page2.html. Santa Ana and Orange County Directories, 1941-1962. Santa Ana Daily Register, April 4, 1923 Historic Resources Commission 3 –21 9/2/2021CityCouncil13–112 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with Historic Resources Commission 3 –22 9/2/2021CityCouncil13–113 10/19/2021 MILLS ACT AGREEMENT 2307 North Riverside Drive Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. Historic Resources Commission 3 –23 9/2/2021CityCouncil13–114 10/19/2021 HRC 2021-16/ HRCA 2021-16/ HPPA 2021-15 2307 NORTH RIVERSIDE DRIVE TARR-WRIGHT HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y 500’ RADIUS SITE Historic Resources Commission 3 –24 9/2/2021CityCouncil13–115 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 -1 - RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Gerald F. O’Connell and Mary E. O’Connell, husband and wife as joint tenants, (hereinafter collectively referred to as “Owner”), owner of real property located at 2420 North Park Boulevard, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2420 North Park Boulevard, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Exhibit 7 City Council 13 –116 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 -2 - E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1.Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 20, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2.Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time p rior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3.Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. City Council 13 –117 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the City Council 13 –118 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 -4 - property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) pe rcent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6.Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) da ys and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce o r cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 2420 North Park Boulevard, Assessor Parcel Number, 002-121-06, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic City Council 13 –119 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 -5 - Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8.No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of t he Property on the account of the restrictions on the use and preservation of the Property. 9.Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: Gerald and Mary O’Connell 2420 North Park Boulevard Santa Ana, CA 92706 10.General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. City Council 13 –120 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 6 - c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defens e incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} City Council 13 –121 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 -7 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ___________________ By:__________________ GERALD F. O’CONNELL Date: ___________________ By:__________________ MARY E. O’CONNELL APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City Attorney Executive Director Planning and Building Agency City Council 13 –122 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 -8 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATE D IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOT(S) 37 OF TRACT NO. 755, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 22 PAGE(S) 33 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 002-121-06 City Council 13 –123 10/19/2021 EXECUTIVE SUMMARY Cecil E. Tozier House 2420 North Park Boulevard Santa Ana, CA 92706 NAME Cecil E. Tozier House REF. NO. ADDRESS 2420 North Park Boulevard CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1927 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT None NEIGHBORHOOD Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Spanish Colonial Revival The Mission/Spanish Colonial Revival style, as its name implies, encompasses two major subcategories. The Mission Revival vocabulary, popular between 1890 and 1920, drew its inspiration from the missions of the Southwest. Identifying features include curved parapets (or espadaña); red tiled roofs and coping; low-pitched roofs, often with overhanging eaves; porch roofs supported by large, square piers; arches; and wall surfaces commonly covered in smooth stucco. The Spanish Colonial Revival flourished between 1915 and 1940, reaching its ap ex during the 1920s and 1930s. The movement received widespread attention after the Panama-California Exposition in San Diego in 1915, where lavish interpretations of Spanish and Mexican prototypes were showcased. Easily recognizable hallmarks of the Spanish Colonial Revival are low-pitched roofs, usually with little or no overhangs and red tile roof coverings, flat roofs surrounded by tiled parapets, and stuccoed walls. The Spanish vocabulary also includes arches, asymmetry, balconies and patios, window grilles, and wood, wrought iron, tile, or stone decorative elements. SUMMARY/CONCLUSION: The Cecil E. Tozier House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for its exemplification of the Spanish Colonial Revival style. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is representative example of Spanish Colonial Revival architecture (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES: California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3: It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3: Appears to be individually eligible for local listing or designation through survey evaluation Exhibit B Cit\Council 1–124 1012021 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________ Reviewer________________________ Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Cecil E. Tozier House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad TCA 1725 Date: March 3, 2015 *c. Address 2420 North Park Boulevard City Santa Ana Zip 92706 *e. Other Locational Data: Assessor’s Parcel Number 002-121-06 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The Cecil E. Tozier House is a one-story house constructed in the Spanish Colonial Revival architectural style. The house is asymmetric in design, with a roof clad in clay barrel tiles and exteriors covered in a hand-troweled stucco finish. The front (north) section of the house is capped by a cross-gabled roof with a covered entry patio integrated into its façade design, while a side-gabled roof extends towards the rear (south) of the property, embracing a generously sized rear courtyard patio. The front (north) elevation features a prominent recessed, wood multi-light casement picture window centered below the front-facing gable, and a pair of multi-light casement windows at either side of an exterior chimney rising above the roof clad in a hand- troweled stucco finish. The front-facing gable roof extends towards the west to create a covered entry with a series of arch ed openings facing an uncovered patio area that is enclosed by a hand-troweled stucco covered half-height wall. Fenestration along the sides and rear (east, west, and south) elevations consists of wood, double-hung windows with crisscross pattern design, four-over-over and six-over-six double-hung windows, and multi-light casement windows. Two secondary entries on the south elevation face the rear courtyard patio, characterized by multiple multi-paned French doors, and one sheltered by a secondary covered porch with arches. A one-story garage with a flat roof and a parapet with clay barrel tile coping is attached to the residence and located towards the rear (south) of the property. The property is generally landscaped with low vegetation, shrubs, and lawn. The house appears intact and is in good condition. *P3b. Resource Attributes: (list attributes and codes) HP2. Single-family residence *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) July 2021 North elevation, facing southeast. *P6. Date Constructed/Age and Sources: historic 1927/City of Santa Ana Building Permit *P7. Owner and Address: Gerald and Mary O’Connell 2420 North Park Boulevard Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, Associate Planner 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: September 2, 2021 *P10. Survey Type: Intensive Survey *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95) *Required information P5a. Photo City Council 13 –125 10/19/2021 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Cecil E. Tozier House B1. Historic Name: Cecil E. Tozier House B2. Common Name: Same B3. Original Use: Single-family residence B4. Present Use: Single-family Residence *B5. Architectural Style: Spanish Colonial Revival *B6. Construction History: (Construction date, alterations, and date of alterations): February 4, 1927. Constructed. $8,000. January 25, 1978. Breakfast nook for Ed Cocco, owner. $900. *B7. Moved?No Yes Unknown Date:________ Original Location:_____________________________ *B8. Related Features: Attached Garage. B9a. Architect: Unknown b. Builder: E.A. Noe *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1927 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Cecil E. Tozier House is architecturally significant as a characteristic example of the Spanish Colonial Revival style. T his house was originally constructed in 1927 and was valued at approximately $8,000, according to the original building permit. A t the time of its construction, the listed property owner was the Olbert A. Haley, who lived in the property for seven years with wife Ellen Haley. Mr. Haley, a partner in Haley and O’Conner, sold Hudson automobiles. In 1923, Haley was listed as a partner in the Dodge Brothers Motor Court located at 415 North Bush Street (Marsh, 1998). After 1934, the property was sold multiple times, including to Colonel William G. Archer (1934), O.E. Scharer (1937), and Mary E. Schofield (1938). Mary E. Schofield graduated from the University of California and taught mathematics at Santa Ana Polytechnic High School. In 1940, the property was sold to Cecil E. and Mary E. Tozier who resided on the property until the 1950s. Cecil E. Tozier was a “master musician,” who played with the bands of John Phillip Sousa (five seasons), Arthur Pryor (two seasons), Herbert L. Clarke, among others. As a woodwind player, Tozier played the English horn, oboe, clarinet, and saxophone, but also played the piano. While not playing in an orchestra, Tozier would teach out of his home. The property was sold to R. G. Harris in 1962 who resided in the property until 1978. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: Ancestry.com City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann, Chattel Inc. *Date of Evaluation: September 2, 2021 DPR 523B (1/95) *Required information Sketch Map Cecil E. Tozier House 2420 North Park Boulevard (This space reserved for official comments.) N City Council 13 –126 10/19/2021 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_ Resource Name: Cecil E. Tozier House *Recorded by Pedro Gomez *Date September 2, 2021  Continuation  Update DPR 523L *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The Cecil E. Tozier House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897 -1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021) Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Cecil E. Tozier House qualifies for listing in the Santa Ana Register of Histori cal Properties under Criterion 1 for its exemplification of the Spanish Colonial Revival style. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is representative example of Spanish Colonial Revival architecture (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Cecil E. Tozier House that should be preserved include, but may not be limited to: one-story massing; roof (cross-gabled configuration, clay barrel tile covering, overhangs where present); exterior finishes (hand-troweled stucco); front patio (half-height patio wall, arcade); covered front entry; attached chimney; recessed window and door openings; and original doors and windows, where extant. *B12. References (continued): Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1905-2021. Newspapers.com (Santa Ana Register) “Passes $1,000,000 Mark In Car Sales In Six Years Here.” Santa Ana Register, 20 October 1923. “Experienced Instructors Will Join Teaching Staff At Beginning Of New Year .” Santa Ana Register, 12 July 1926. “C.E. Tozier, Orange County Boy, Member of Sousa Band Appearing In S.A. Tomorrow.” Santa Ana Register, 7 November 1928. “Tozier To Speak On Oboe Saturday.” Santa Ana Register, 30 May 1940. “Introducing…Cecil E. Tozier” Display Ad. Santa Ana Register, 14 September 1940. “Cecil E. Tozier” Display Ad. Santa Ana Register, 5 October 1940. City Council 13 –127 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated b y historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with City Council 13 –128 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. City Council 13 –129 10/19/2021 Planning and Building Agency City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report September 2, 2021 Topic: HRCA No. 2021-17, HRC 2021-17, HPPA No. 2021-16 – The Cecil E. Tozier House RECOMMENDED ACTION 1. Adopt a resolution approving Historic Resources Commission Application No. 2021- 17 and Historic Register Categorization No. 2021-17 (Exhibit 1). 2. Recommend that the City Council authorize the City Manager and Clerk of the Council to execute the attached Mills Act agreement with Gerald and Mary O’Connell, subject to non-substantive changes approved by the City Manager and City Attorney (Exhibit 2). EXECUTIVE SUMMARY Gerald and Mary O’Connell are requesting approval to designate an existing residence located at 2420 North Park Boulevard to the Santa Ana Register of Historical Properties, as well as approval to execute a Mills Act agreement with the City of Santa Ana. DISCUSSION Project Location and Site Description The subject property is located on the south side of North Park Boulevard in the Floral Park neighborhood. The site contains a 2,357-square-foot, Spanish Colonial Revival style residence and attached garage on a 9,800-square-foot residential lot (Exhibit 3). Analysis of the Issues Historical Listing In March 1999, the City Council approved Ordinance No. NS-2363 establishing the Historic Resources Commission and the Santa Ana Register of Historical Properties. The Historic Resources Commission may, by resolution and at a noticed public hearing, Historic Resources Commission 4 –1 9/2/2021 Exhibit 8 City Council 13 –130 10/19/2021 HRCA No. 2021-17, HRC 2021-17, HPPA No. 2021-16 – The Cecil E. Tozier House September 2, 2021 Page 2 1 8 0 8 designate as a historical property any building or part thereof, object, structure, or site having importance to the history or architecture of the city in accordance with the criteria set forth in Section 30-2 of the Santa Ana Municipal Code (SAMC). This project entails applying the selection criteria established in Chapter 30 of the Santa Ana Municipal Code (Places of Historical and Architectural Significance) to determine if this structure is eligible for historic designation to the Santa Ana Register of Historical Properties. The first criterion for selection requires that the structures be 50 or more years old. The structure identified meets the minimum selection criteria for inclusion on the Santa Ana Register of Historical Properties pursuant to criteria contained in Section 30-2 of the Santa Ana Municipal Code, as the structure is 94 years old and is a good example of period architecture. No known code violations exist on record for this property. The property, recognized as the Cecil E. Tozier House, is a representative example of the Spanish Colonial Revival style. This house was originally constructed in 1927 and was valued at approximately $8,000. At the time of its construction, the listed property owner was the Olbert A. Haley who lived in the property for seven years with his wife Ellen Haley. Mr. Haley, a partner in Haley and O’Conner, sold Hudson automobiles. In 1923, Haley was listed as a partner in the Dodge Brothers Motor Court located at 415 North Bush Street (Marsh, 1998). After 1934, the property was sold multiple times, including to Colonel William G. Archer (1934), O.E. Scharer (1937), and Mary E. Schofield (1938). In 1940, the property was sold to Cecil E. and Mary E. Tozier who resided on the property until the 1950s. Cecil E. Tozier was a “master musician,” who played with the bands of John Phillip Sousa (five seasons), Arthur Pryor (two seasons), Herbert L. Clarke, among others. The property was sold to R. G. Harris in 1962 who resided in the property for an unknown amount of time. The Cecil E. Tozier House is a one-story house constructed in the Spanish Colonial Revival architectural style. The house is asymmetric in design, with a roof clad in clay barrel tiles and exteriors covered in a hand-troweled stucco finish. The front (north) section of the house is capped by a cross-gabled roof with a covered entry patio integrated into its façade design, while a side-gabled roof extends towards the rear (south) of the property, embracing a generously sized rear courtyard patio. The front (north) elevation features a prominent recessed, wood multi-light casement picture window centered below the front-facing gable, and a pair of multi-light casement windows at either side of an exterior chimney rising above the roof clad in a hand- troweled stucco finish. The front-facing gable roof extends towards the west to create a covered entry with a series of arched openings facing an uncovered patio area that is enclosed by a hand-troweled stucco covered half-height wall. Fenestration along the sides and rear (east, west, and south) elevations consists of wood, double-hung windows with crisscross pattern design, four-over-over and six-over-six double-hung windows, and multi-light casement windows. Two secondary entries on the south elevation face the rear courtyard patio, characterized by multiple multi-paned French doors, and one sheltered by a secondary covered porch with arches. A one-story Historic Resources Commission 4 –2 9/2/2021CityCouncil13–131 10/19/2021 HRCA No. 2021-17, HRC 2021-17, HPPA No. 2021-16 – The Cecil E. Tozier House September 2, 2021 Page 3 1 8 0 8 garage with a flat roof and a parapet with clay barrel tile coping is attached to the residence and located towards the rear (south) of the property. Character-defining features of the Cecil E. Tozier House that should be preserved include, but may not be limited to: one-story massing; roof (cross-gabled configuration, clay barrel tile covering, overhangs where present); exterior finishes (hand-troweled stucco); front patio (half- height patio wall, arcade); covered front entry; attached chimney; recessed window and door openings; and original doors and windows, where extant. The Cecil E. Tozier House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for its exemplification of the Spanish Colonial Revival style. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is representative example of Spanish Colonial Revival architecture. Mills Act Agreement Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties (Exhibit 2). To be eligible for the Mills Act, the property must be listed on the Santa Ana Register of Historical Properties. The Historic Resources Commission Application and Historic Register Categorization actions proposed for this site authorize the listing of the property on the local register. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: Long term preservation of the property and visual improvement to the neighborhood Allows for a mechanism to provide for property rehabilitation Provides additional incentive for potential buyers to purchase historic structures Discourages inappropriate alterations to the property The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. Public Notification The subject site is located within the Floral Park Neighborhood Association. The president of this Neighborhood Association was notified by mail 10 days prior to this public hearing. In addition, the project site was posted with a notice advertising this public hearing, a notice was published in the Orange County Reporter and mailed Historic Resources Commission 4 –3 9/2/2021CityCouncil13–132 10/19/2021 HRCA No. 2021-17, HRC 2021-17, HPPA No. 2021-16 – The Cecil E. Tozier House September 2, 2021 Page 4 1 8 0 8 notices were sent to all property owners within 500 feet of the project site. At the time of this printing, no correspondence, either written or electronic, has been received from any members of the public. ENVIRONMENTAL IMPACT Pursuant to the California Environmental Quality Act (CEQA) and the CEQA Guidelines, the project is exempt from further review pursuant to Section 15331 of the CEQA Guidelines (Class 31 – Historical Resource Restoration/Rehabilitation) as these actions are designed to preserve historic resources. Based on this analysis, a Notice of Exemption, Environmental Review No. 2021-90 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $482.11 annually, for a period of not less than ten years. EXHIBIT(S) 1. Resolution 2. Mills Act Agreement 3. 500-Foot Radius Map Submitted By: Pedro Gomez, AICP, Associate Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency Historic Resources Commission 4 –4 9/2/2021CityCouncil13–133 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 1 of 4 RESOLUTION NO. 2021-XXX A RESOLUTION OF THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA APPROVING HISTORIC RESOURCES COMMISSION APPLICATION NO. 2021-17 TO PLACE THE PROPERTY LOCATED AT 2420 NORTH PARK BOULEVARD, SANTA ANA, ON THE HISTORICAL REGISTER AND APPROVING HISTORIC REGISTER CATEGORIZATION NO. 2021-17 PLACING SAID PROPERTY WITHIN THE CONTRIBUTIVE CATEGORY BE IT RESOLVED BY THE HISTORIC RESOURCES COMMISSION OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The Historic Resources Commission of the City of Santa Ana hereby finds, determines, and declares as follows: A. On September 2, 2021, the Historic Resources Commission held a duly noticed public hearing for the placement on the Santa Ana Register of Historical Properties (Historic Resources Commission Application No. 2021-17) and categorization (Historic Resources Commission Categorization No. 2021-17) of the Cecil E. Tozier House located at 2420 North Park Boulevard, Santa Ana. B. The Cecil E. Tozier House has distinctive architectural features of the Spanish Colonial Revival style and was built in 1927. C. The Cecil E. Tozier House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for its exemplification of the Spanish Colonial Revival style. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is representative example of Spanish Colonial Revival architecture. Character-defining features of the Cecil E. Tozier House that should be preserved include, but may not be limited to: one-story massing; roof (cross-gabled configuration, clay barrel tile covering, overhangs where present); exterior finishes (hand-troweled stucco); front patio (half- height patio wall, arcade); covered front entry; attached chimney; recessed window and door openings; and original doors and windows, where extant. D. The legal owners of the property are Gerald and Mary O'Connell. E. The legal description for the subject property is attached hereto as Exhibit A and incorporated by this reference as though fully set forth herein. Historic Resources Commission 4 –5 9/2/2021CityCouncil13–134 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 2 of 4 F. The subject property meets the standards for placement on the City of Santa Ana Register of Historic Properties pursuant to Section 30-2 of the Santa Ana Municipal Code. G. The subject property meets the minimal standards for placement in the Contributive category pursuant to Section 30-2.2(3) of the Santa Ana Municipal Code. Section 2. In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review under CEQA Guidelines Section 15331, Class 31, as these actions are designed to preserve historical resources. Categorical Exemption No. ER-2021-90 will be filed for this project. Section 3. The Historic Resources Commission of the City of Santa Ana, after conducting the public hearing, hereby approves: A. Historic Resources Commission Application No. 2021-17 to place the Cecil E. Tozier House located at 2420 North Park Boulevard, Santa Ana, 92706 on the historical register, and B. Historic Register Categorization No. 2021-17 placing the Cecil E. Tozier House located at 2420 North Park Boulevard, Santa Ana, 92706 within the Contributive category. These decisions are based upon the evidence submitted at the above said hearing, which includes, but is not limited to: the Staff report and exhibits attached thereto, the report entitled “Historical Property Description,” and the public testimony, all of which are incorporated herein by this reference. Section 4. For the subject property, a report entitled “Historical Property Description” is on file with the Planning Division, and is hereby approved and adopted, and together with the staff report and this Resolution, justify the findings for placement on the City of Santa Ana Register of Historical Properties into a category. The Historic Resources Commission Secretary is authorized and directed to include this Resolution in the City of Santa Ana Register of Historical Properties. Section 5. The Historic Resources Commission Secretary is hereby directed to file a certified copy of this Resolution with the County Recorder’s Office after the adoption of this Resolution pursuant to Public Resources Code Section 5029. ADOPTED this 2nd day of September, 2021. __________________________ Tim Rush Chairperson Historic Resources Commission 4 –6 9/2/2021CityCouncil13–135 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 3 of 4 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:________________________ John M. Funk Sr. Assistant City Attorney AYES: Commission members____________________________________ NOES: Commission members___________________________________ ABSTAIN: Commission members___________________________________ NOT PRESENT: Commission members___________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, SARAH BERNAL, Historic Resources Commission Secretary, do hereby attest to and certify the attached Resolution No. 2021-XXX to be the original resolution adopted by Historic Resources Commission of the City of Santa Ana on September 2, 2021. Date: ________________ ____________________________________ Commission Secretary City of Santa Ana Historic Resources Commission 4 –7 9/2/2021CityCouncil13–136 10/19/2021 FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 Resolution No. 2021-XXX Page 4 of 4 EXHIBIT A LEGAL DESCRIPTION APN Address Legal Description Owner Names 002-121-06 2420 North Park Boulevard THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOT(S) 37 OF TRACT NO. 755, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 22 PAGE(S) 33 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Gerald and Mary O’Connell Historic Resources Commission 4 –8 9/2/2021CityCouncil13–137 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 1 - RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and Gerald F. O’Connell and Mary E. O’Connell, husband and wife as joint tenants, (hereinafter collectively referred to as “Owner”), owner of real property located at 2420 North Park Boulevard, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 2420 North Park Boulevard, Santa Ana, CA, 92706 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Historic Resources Commission 4 –9 9/2/2021CityCouncil13–138 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 20, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. Historic Resources Commission 4 –10 9/2/2021CityCouncil13–139 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the Historic Resources Commission 4 –11 9/2/2021CityCouncil13–140 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 4 - property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 2420 North Park Boulevard, Assessor Parcel Number, 002-121-06, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Historic Resources Commission 4 –12 9/2/2021CityCouncil13–141 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 5 - Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: Gerald and Mary O’Connell 2420 North Park Boulevard Santa Ana, CA 92706 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. Historic Resources Commission 4 –13 9/2/2021CityCouncil13–142 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 6 - c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} Historic Resources Commission 4 –14 9/2/2021CityCouncil13–143 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 7 - ATTEST:CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER Date: ___________________ By:__________________ GERALD F. O’CONNELL Date: ___________________ By:__________________ MARY E. O’CONNELL APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN M. FUNK MINH THAI Assistant City Attorney Executive Director Planning and Building Agency Historic Resources Commission 4 –15 9/2/2021CityCouncil13–144 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 8 - EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS: LOT(S) 37 OF TRACT NO. 755, IN THE CITY OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 22 PAGE(S) 33 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. Assessor’s Parcel Number: 002-121-06 Historic Resources Commission 4 –16 9/2/2021CityCouncil13–145 10/19/2021 EXECUTIVE SUMMARY Cecil E. Tozier House 2420 North Park Boulevard Santa Ana, CA 92706 NAME Cecil E. Tozier House REF. NO. ADDRESS 2420 North Park Boulevard CITY Santa Ana ZIP 92706 ORANGE COUNTY YEAR BUILT 1927 LOCAL REGISTER CATEGORY: Contributive HISTORIC DISTRICT None NEIGHBORHOOD Floral Park CALIFORNIA REGISTER CRITERIA FOR EVALUATION C/3 CALIFORNIA REGISTER STATUS CODE 5S3 Location: Not for Publication Unrestricted Prehistoric Historic Both ARCHITECTURAL STYLE: Spanish Colonial Revival The Mission/Spanish Colonial Revival style, as its name implies, encompasses two major subcategories. The Mission Revival vocabulary, popular between 1890 and 1920, drew its inspiration from the missions of the Southwest. Identifying features include curved parapets (or espadaña); red tiled roofs and coping; low-pitched roofs, often with overhanging eaves; porch roofs supported by large, square piers; arches; and wall surfaces commonly covered in smooth stucco. The Spanish Colonial Revival flourished between 1915 and 1940, reaching its apex during the 1920s and 1930s. The movement received widespread attention after the Panama-California Exposition in San Diego in 1915, where lavish interpretations of Spanish and Mexican prototypes were showcased. Easily recognizable hallmarks of the Spanish Colonial Revival are low-pitched roofs, usually with little or no overhangs and red tile roof coverings, flat roofs surrounded by tiled parapets, and stuccoed walls. The Spanish vocabulary also includes arches, asymmetry, balconies and patios, window grilles, and wood, wrought iron, tile, or stone decorative elements. SUMMARY/CONCLUSION: The Cecil E. Tozier House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for its exemplification of the Spanish Colonial Revival style. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is representative example of Spanish Colonial Revival architecture (Santa Ana Municipal Code, Section 30-2.2). EXPLANATION OF CODES:  California Register Criteria for Evaluation: (From California Office of Historic Preservation, Technical Assistance Series # 7, “How to Nominate Resources to the California Register of Historical Resources,” September 4, 2001.) 3:It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values.  It embodies the distinctive characteristics of a type, period, region, or method of construction, or represents the work of a master, or possesses high artistic values. 5S3:Appears to be individually eligible for local listing or designation through survey evaluation Historic Resources Commission 4 –17 9/2/2021CityCouncil13–146 10/19/2021 State of California  The Resources Agency Primary #______________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI #__________________________________________________ PRIMARY RECORD Trinomial______________________________________________ NRHP Status Code_____________________________________ Other Listings_____________________________________________________________________ Review Code________Reviewer________________________Date_______________ Page _1_ of _3_ Resource name(s) or number (assigned by recorder) Cecil E. Tozier House P1. Other Identifier: *P2. Location: Not for Publication Unrestricted *a. County Orange County *b. USGS 7.5’ Quad TCA 1725 Date: March 3, 2015 *c. Address 2420 North Park Boulevard City Santa Ana Zip 92706 *e. Other Locational Data: Assessor’s Parcel Number 002-121-06 *P3a. Description: (Describe resource and its major elements. Include design, materials, condition, alterations, size, setting, and boundaries) The Cecil E. Tozier House is a one-story house constructed in the Spanish Colonial Revival architectural style. The house is asymmetric in design, with a roof clad in clay barrel tiles and exteriors covered in a hand-troweled stucco finish. The front (north) section of the house is capped by a cross-gabled roof with a covered entry patio integrated into its façade design, while a side-gabled roof extends towards the rear (south) of the property, embracing a generously sized rear courtyard patio. The front (north) elevation features a prominent recessed, wood multi-light casement picture window centered below the front-facing gable, and a pair of multi-light casement windows at either side of an exterior chimney rising above the roof clad in a hand- troweled stucco finish. The front-facing gable roof extends towards the west to create a covered entry with a series of arched openings facing an uncovered patio area that is enclosed by a hand-troweled stucco covered half-height wall. Fenestration along the sides and rear (east, west, and south) elevations consists of wood, double-hung windows with crisscross pattern design, four-over-over and six-over-six double-hung windows, and multi-light casement windows. Two secondary entries on the south elevation face the rear courtyard patio, characterized by multiple multi-paned French doors, and one sheltered by a secondary covered porch with arches. A one-story garage with a flat roof and a parapet with clay barrel tile coping is attached to the residence and located towards the rear (south) of the property. The property is generally landscaped with low vegetation, shrubs, and lawn. The house appears intact and is in good condition. *P3b. Resource Attributes: (list attributes and codes)HP2. Single-family residence *P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Photo: (view and date) July 2021 North elevation, facing southeast. *P6. Date Constructed/Age and Sources: historic 1927/City of Santa Ana Building Permit *P7. Owner and Address: Gerald and Mary O’Connell 2420 North Park Boulevard Santa Ana, CA 92706 *P8. Recorded by: Pedro Gomez, Associate Planner 20 Civic Center Plaza M-20 Santa Ana, CA 92702 *P9. Date Recorded: September 2, 2021 *P10. Survey Type: Intensive Survey *P11. Report Citation: (Cite survey report and other sources, or enter “none”) None *Attachments: None Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other (list) DPR 523A (1/95) *Required information P5a. Photo Historic Resources Commission 4 –18 9/2/2021CityCouncil13–147 10/19/2021 State of California  The Resources Agency Primary #__________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI#______________________________________________ BUILDING, STRUCTURE, AND OBJECT RECORD Page 2 of 3 *NRHP Status Code_5S3_________________________ *Resource Name or #: Cecil E. Tozier House B1. Historic Name: Cecil E. Tozier House B2. Common Name: Same B3. Original Use: Single-family residence B4. Present Use: Single-family Residence *B5. Architectural Style: Spanish Colonial Revival *B6. Construction History: (Construction date, alterations, and date of alterations): February 4, 1927. Constructed. $8,000. January 25, 1978. Breakfast nook for Ed Cocco, owner. $900. *B7. Moved?No Yes Unknown Date:________Original Location:_____________________________ *B8. Related Features: Attached Garage. B9a. Architect:Unknown b. Builder: E.A. Noe *B10. Significance: Theme Residential Architecture Area Santa Ana Period of Significance: 1927 Property Type: Single-family Residence Applicable Criteria: C/3 (Discuss importance in terms of historical or architectural context as defined by theme, period, and geographic scope. Also address integrity) The Cecil E. Tozier House is architecturally significant as a characteristic example of the Spanish Colonial Revival style. This house was originally constructed in 1927 and was valued at approximately $8,000, according to the original building permit. At the time of its construction, the listed property owner was the Olbert A. Haley, who lived in the property for seven years with wife Ellen Haley. Mr. Haley, a partner in Haley and O’Conner, sold Hudson automobiles. In 1923, Haley was listed as a partner in the Dodge Brothers Motor Court located at 415 North Bush Street (Marsh, 1998). After 1934, the property was sold multiple times, including to Colonel William G. Archer (1934), O.E. Scharer (1937), and Mary E. Schofield (1938). Mary E. Schofield graduated from the University of California and taught mathematics at Santa Ana Polytechnic High School. In 1940, the property was sold to Cecil E. and Mary E. Tozier who resided on the property until the 1950s. Cecil E. Tozier was a “master musician,” who played with the bands of John Phillip Sousa (five seasons), Arthur Pryor (two seasons), Herbert L. Clarke, among others. As a woodwind player, Tozier played the English horn, oboe, clarinet, and saxophone, but also played the piano. While not playing in an orchestra, Tozier would teach out of his home. The property was sold to R. G. Harris in 1962 who resided in the property until 1978. (See Continuation Sheet 3 of 3.) B11. Additional Resource Attributes: (List attributes and codes) *B12. References: Ancestry.com City of Santa Ana Building Permits Santa Ana History Room Collection, Santa Ana Public Library Sanborn Maps (See Continuation Sheet 3 of 3.) B13. Remarks: *B14. Evaluator: Leslie Heumann, Chattel Inc. *Date of Evaluation: September 2, 2021 DPR 523B (1/95) *Required information Sketch Map Cecil E. Tozier House 2420 North Park Boulevard (This space reserved for official comments.) NHistoricResourcesCommission4–19 9/2/2021CityCouncil13–148 10/19/2021 State of California  The Resources Agency Primary # _____________________________________________ DEPARTMENT OF PARKS AND RECREATION HRI # ________________________________________________ CONTINUATION SHEET Trinomial _____________________________________________ Page 3_ of 3_Resource Name: Cecil E. Tozier House *Recorded by Pedro Gomez *Date September 2, 2021  Continuation  Update DPR 523L *B10. Significance (continued): Santa Ana was founded by William Spurgeon in 1869 as a speculative town site on part of the Spanish land grant known as Rancho Santiago de Santa Ana. The civic and commercial core of the community was centered around the intersection of Main and Fourth Streets. Stimulated by the arrival of the Santa Fe Railroad and incorporation as a city in 1886, and selection as the seat of the newly created County of Orange in 1889, the city grew outwards, with residential neighborhoods developing to the north, south, and east of the city center. Agricultural uses predominated in the outlying areas, with cultivated fields and orchards dotted with widely scattered farmhouses. The Cecil E. Tozier House is located in Floral Park, a neighborhood northwest of downtown Santa Ana bounded by West Seventeenth Street, North Flower Street, Riverside Drive, and Broadway. Groves of oranges, avocados, and walnuts and widely scattered ranch houses characterized this area before 1920. Developer and builder Allison Honer (1897-1981), credited as the subdivider and builder of a major portion of northwest Santa Ana, arrived in Santa Ana from Beaver Falls, New York in 1922 (Talbert, pages 353-356). “Before nightfall on the day of his arrival, Mr. Honer purchased a parcel of land. And that month, he began building custom homes in Santa Ana” (Orange County Register, September 15, 1981). The parcel chosen became the Floral Park subdivision between Seventeenth Street and Santiago Creek. “When built in the 1920s, the Floral Park homes were the most lavish and expensive in the area. They sold for about $45,000 each” (Orange County Register, September 15, 1981). Revival architecture in a wide variety of romantic styles was celebrated in the 1920s and 1930s and Floral Park showcased examples of the English Tudor, French Norman, Spanish Colonial, and Colonial Revival. The Allison Honer Construction Company went on to complete such notable projects as the 1935 Art Deco styled Old Santa Ana City Hall, the El Toro Marine Base during World War II, and the 1960 Honer Shopping Plaza. Honer lived in the neighborhood he had helped to create, at 615 West Santa Clara Avenue. In the late 1920s and 1930s, another builder, Roy Roscoe Russell (1881-1965), continued developing the groves of Floral Park. An early Russell project was his 1928 subdivision of Victoria Drive between West Nineteenth Street and West Santa Clara Avenue. The homes were quite grand and displayed various revival styles, including Russell’s own large, Colonial Revival mansion at 2009 Victoria Drive. In the early post World War II years, Floral Park continued its development as numerous, smaller, single-family houses were built. Continuing in the Floral Park tradition, they were mostly revival in style. In the 1950s, low, horizontal Ranch Style houses completed the growth of Floral Park. Today (2021) Floral Park maintains its identity as the premier neighborhood of Santa Ana, historically home to many affluent and prominent citizens. The Cecil E. Tozier House qualifies for listing in the Santa Ana Register of Historical Properties under Criterion 1 for its exemplification of the Spanish Colonial Revival style. Additionally, the house has been categorized as “Contributive” because it contributes to the overall character and history of Floral Park and is representative example of Spanish Colonial Revival architecture (Santa Ana Municipal Code, Section 30-2.2). Character-defining features of the Cecil E. Tozier House that should be preserved include, but may not be limited to: one-story massing; roof (cross-gabled configuration, clay barrel tile covering, overhangs where present); exterior finishes (hand-troweled stucco); front patio (half-height patio wall, arcade); covered front entry; attached chimney; recessed window and door openings; and original doors and windows, where extant. *B12. References (continued): Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Dept. of the Interior, 1991. Office of Historic Preservation. “Instructions for Recording Historical Resources.” Sacramento: March 1995. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana and Orange County Directories, 1905-2021. Newspapers.com (Santa Ana Register) “Passes $1,000,000 Mark In Car Sales In Six Years Here.” Santa Ana Register, 20 October 1923. “Experienced Instructors Will Join Teaching Staff At Beginning Of New Year.” Santa Ana Register, 12 July 1926. “C.E. Tozier, Orange County Boy, Member of Sousa Band Appearing In S.A. Tomorrow.” Santa Ana Register, 7 November 1928. “Tozier To Speak On Oboe Saturday.” Santa Ana Register, 30 May 1940. “Introducing…Cecil E. Tozier” Display Ad. Santa Ana Register, 14 September 1940. “Cecil E. Tozier” Display Ad. Santa Ana Register, 5 October 1940. Historic Resources Commission 4 –20 9/2/2021CityCouncil13–149 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with Historic Resources Commission 4 –21 9/2/2021CityCouncil13–150 10/19/2021 MILLS ACT AGREEMENT 2420 North Park Boulevard Santa Ana, CA 92706 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. Historic Resources Commission 4 –22 9/2/2021CityCouncil13–151 10/19/2021 HRC 2021-17/ HRCA 2021-17/ HPPA 2021-16 2420 NORTH PARK BOULEVARD CECIL E. TOZIER HOUSE P L A N N I N G AND B U I L D I N G A G E N C Y 500’ RADIUS SITE Historic Resources Commission 4 –23 9/2/2021CityCouncil13–152 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 1 - RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and 217 North Main Investments LLC, a California Limited Liability Company, (hereinafter collectively referred to as “Owner”), owners of real property located at 217 North Main Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A.The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B.The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 217 North Main Street, Santa Ana, CA, 92701 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C.The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D.City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Exhibit 9 City Council 13 –153 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 2 - E.Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1.Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 20, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2.Renewal. a.Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b.If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c.Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d.If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3.Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a.Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. City Council 13 –154 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the City Council 13 –155 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 4 - property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b.If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c.If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6.Enforcement of Agreement. a.In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b.City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a.Owner hereby subjects the Historic Property, located at 217 North Main Street, Assessor Parcel Number, 398-602-02, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b.City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, City Council 13 –156 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 5 - delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9.Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. C ity: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: 217 North Main Investments LLC, a California Limited Liability Company 217 North Main Street Santa Ana, CA 92701 Attn: Managing Member(s) 10. General Provisions. a.None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b.The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. City Council 13 –157 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 6 - c.This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d.All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e.In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f.In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g.This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11.Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12.Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13.Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} City Council 13 –158 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 7 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER (217 North Main Investments LLC) Date: ______________________ By:_________________________ Name: Title: APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN FUNK MINH THAI Sr. Assistant City Attorney Executive Director Planning and Building Agency City Council 13 –159 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 8 - EXHIBIT A LEGAL DESCRIPTION The Land referred to herein below is situated in the City of Santa Ana, in the County of Orange, State of California, and is described as follows: LOT 10 AND THE NORTH HALF OF LOT 7 OF THE RESUBDIVISION OF BLOCK 7, OF THE TOWN OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP RECORDED IN BOOK 5, PAGE 46 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. TOGETHER WITH THAT PORTION OF THE ALLEY, WHICH WOULD PASS BY OPERATION OF LAW WITH THE FEE CONVEYANCE OF SAID LAND, SAID PORTION OF ALLEY HAVING BEEN VACATED BY THAT CERTAIN RESOLUTION NO. 2001-087 RECORDED OCTOBER 17, 2003 AS INSTRUMENT NO. 2003001285385 OF OFFICIAL RECORDS. Assessor’s Parcel Number: 398-602-02 City Council 13 –160 10/19/2021 Page 1 of 4 cm\historic\templates\Main N 217 (Old City Hall) 10/30/01 NAME Old Santa Ana City Hall REF. NO.21 ADDRESS 217 North Main Street CITY Santa Ana ZIP 92701 ORANGE COUNTY YEAR BUILT 1935 LOCAL REGISTER CATEGORY: Landmark HISTORIC DISTRICT N/A NEIGHBORHOOD N/A NATIONAL REGISTER CRITERIA FOR EVALUATION A, C NATIONAL REGISTER STATUS CODE 1S Location: Not for Publication Unrestricted USGS 7.5” Quad Date: T R ¼ of ¼ of Sec : B.M. Prehistoric Historic Both ARCHITECTURAL STYLE: Art Deco DESCRIPTION/BACKGROUND RELATED TO PERIOD ARCHITECTURE: The Art Deco style is characterized by smooth wall surfaces, often of stucco; zigzags, chevrons, fluting, reeding, and other low-relief stylized and geometric motifs as decorative elements on the façade; accents of terra cotta, glass, or metal; polychromy; rectangular or compound forms; and a more vertical emphasis than its close stylistic relative, Streamline Moderne. Art Deco was essentially a style of decoration, and was applied to jewelry, clothing, furniture and handicrafts as well as architecture. In style between 1920 and 1940, Art Deco was popularized by the Exposition des Arts Decoratifs held in Paris in 1925. It was most commonly utilized on commercial or public buildings, sometimes in combination with the Gothic Revival whose verticality and sculptural decoration was ideally suited to the Art Deco style. Exhibit B City Council 13 –161 10/19/2021 Page 2 of 4 cm\historic\templates\Main N 217 (Old City Hall) 10/30/01 CONSTRUCTION HISTORY: (Construction data, alterations, and date of alterations) May 10, 1935. City of Santa Ana City Hall. July 7, 1939. Alterations & repairs. December 4, 1946. Alter City Hall basement. July 7, 1959. Remodel 3rd floor of City Hall for Planning Dept. and Mayor’s office. March 2, 1961. Interior alterations 1st and 2nd floors. July 9, 1963. Suspended ceiling. May 25, 1965. Partitions around stair well on 2nd floor rear. May 9, 1968. Elevated floor system and air systems in computer room. July 26, 1968. Add paneling over existing wall. October 15, 1970. Office partitions (Council Chambers). May 14, 1971. Interior partitions on 3rd floor. June 12, 1972. Interior partitions. June 2, 1982. Add new 2nd floor elevation and rehabilitate building for Barristers’ Bldg., Ltd., owner. September 29, 1982. Tenant improvement. September 19, 1985. Install door. April 16, 1993. Repair partition walls. RELATED FEATURES: (Other important features such as barns, sheds, fences, prominent or unusual trees, or landscape) None. DESCRIPTION: (Describe resource and its major elements. Include design, materials, condition, alterations, size, settings, and boundaries.) Located on the southeast corner of Main and Third Streets, the Old Santa Ana City Hall is a three-story reinforced concrete building designed in the Art Deco style. A four-story tower is centered above the main (west) elevation. Both the façade and the similarly detailed north elevation are banded by a polished marble base at ground level. Stepped piers divide the façade and the north elevation into five and seven bays, respectively. Most ground floor bays contain tall, tripartite, metal-framed windows topped by ornately grilled transoms. Upper story bays, divided into three parts by pilasters, which mimic the design of the piers, contain metal casement windows and transoms, separated between stories by decoratively carved spandrels, which vary from level to level. Single windows are located in each of the end bays. The main entrance on the west is flanked by fluted pilasters topped by Assyrian heads and torsos and topped by a panel incised with the name of the building. A flagpole is suspended from the building at an angle over the entry. Another Assyrian head crowns the central bay, in front of the tower. The tower culminates in a pyramidal copper roof, lantern and spire. Two “mini-towers” cap the end bays. Art Deco ornament, including stylized foliage, fluting, and chevrons enhance all the decorated surfaces, including the spandrels, parapet, entry, tower, and window headers. Old Santa Ana City Hall retains a high degree of integrity on its two public elevations. HISTORIC HIGHLIGHTS: Old Santa Ana City Hall was constructed in 1935 at a cost of $126,000, funded by city bonds and a Works Progress Administration (WPA) grant. It was designed by architect W. Horace Austin of Long Beach, who had designed the rather similar Masonic Temple at Sycamore and Fifth Streets a few years earlier. A prominent Southern California architect, Austin’s credits also include the Bowers Museum and numerous Long Beach commissions (the old Long Beach City Hall [demolished], several schools, the original Buffum’s Department Store [demolished], the Long Beach YMCA [demolished], the Pacific Tower, the Press-Telegram Building, and the Long Beach Airport Terminal). Local contractors Ball and Honer constructed the building. This was the third City Hall to be built on the site, and replaced the 1904 building, which had been rendered unsafe after the 1933 earthquake. The City offices were located in this building until the 1980s with the exception of the City’s Public Works Agency, which vacated the building in 1999. In approximately 1982 it was converted into private offices and in 2001 it won an American Institute of Architects/Orange County design award for its interior adaptive reuse by Nestor/Gaffney Architects. RESOURCE ATTRIBUTES: (List attributes and codes from Appendix 4 of Instructions for Recording Historical Resources, Office of Historic Preservation.) HP14. Government Building City Council 13 –162 10/19/2021 Page 3 of 4 cm\historic\templates\Main N 217 (Old City Hall) 10/30/01 RESOURCES PRESENT: Building Structure Object Site District Element of District Other MOVED? No Yes Unknown Date: Original Location: STATEMENT OF SIGNIFICANCE: (Discuss importance in terms of historical or architectural context as defined by theme, period, geographic scope, and integrity.) Santa Ana was founded by William Spurgeon in 1869 as a speculative townsite on part of the Spanish land grant known as Rancho Santiago de Santa Ana. Early growth and development was stimulated by the arrival of the Southern Pacific Railroad in 1878 and the Santa Fe Railroad in 1886. By the end of the 1880s, Santa Ana’s downtown business district was defined by five city blocks of brick commercial buildings on Fourth Street, with the heart of the city at the intersection of Fourth and Main Streets. At this time, Santa Ana was governed by the County of Los Angeles. On June 1, 1886, a majority of the eligible voters amongst Santa Ana’s 2,000 citizens voted to incorporate as a city of the sixth class. A Board of Trustees was elected, with William Spurgeon selected to be the first Chairman. In August 1888, with a population of 5,000, the city reincorporated as a city of the fifth class. The following year Santa Ana was acknowledged as one of the leading communities in the area in 1889 when it became the seat of the newly created County of Orange. Old Santa Ana City Hall is the most prominent and tangible symbol of the municipal development of the City. It was a source of pride to citizens when it opened, and was described in the Santa Ana Daily Register (November 27, 1935) as having “beauty in design” and “sleek, modern, sturdy, and with ample room.” In addition to its historic importance as the seat of city government and the place where important decisions affecting the community were made, Old Santa Ana City Hall is architecturally significant as a fine example of the variant of the Art Deco style often associated with WPA projects. The building is also significant as an example of the work of architect W. Horace Austin. Due to its high level of integrity, all aspects of the exterior of Old Santa Ana City Hall, including materials and finishes, design and composition, building elements and architectural detailing, are considered to be character- defining and should be preserved. SUMMARY/CONCLUSION: This building was individually listed in the National Register of Historic Places in 1982. Under the regulations implementing the California Register of Historical Resources, the building is also listed in the California Register. Listed in the Santa Ana Register of Historical Property, the Old Santa Ana City Hall has been categorized as “Landmark” because it “is on the national register,” “is on the state register,” “has historical/cultural significance to the City of Santa Ana,” and “has a unique architectural significance (Municipal Code, Section 30-2.2). OWNER AND ADDRESS: City Council 13 –163 10/19/2021 Page 4 of 4 cm\historic\templates\Main N 217 (Old City Hall) 10/30/01 RECORDED BY: (Name, affiliation, and address) Leslie J. Heumann Science Applications International Corporation 35 S. Raymond Avenue, Suite 204, Pasadena, CA 91105 DATE RECORDED: September 4, 2001 SURVEY TYPE: (Intensive, reconnaissance, or other) Intensive Survey Update REPORT CITATION: (Cite survey report and other sources) Les, Kathleen. “Santa Ana Historic Survey, Final Resources Inventory: Downtown.” May 1980. REFERENCES: (List documents, date of publication, and page numbers. May also include oral interviews.) Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Heritage Orange County and the City of Santa Ana. Downtown Walking Tour, Santa Ana, 1986. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Dept. of the Interior, 1991. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana Daily Register, November 27, 1935. EVALUATOR: Leslie J. Heumann DATE OF EVALUATION: September 4, 2001 EXPLANATION OF CODES: • National Register Criteria for Evaluation: (From Appendix 7 of Instructions for Recording Historical Resources, Office of Historic Preservation) A: that are associated with events that have made a significant contribution to the broad patterns of our history. C: that embody the distinctive characteristics of a type, period, or method of construction, or that represent the work of a master, or that possess high artistic values, or that represent a significant and distinguishable entity whose components may lack individual distinction. • National Register Status Code: (From Appendix 2 of Instructions for Recording Historical Resources, Office of Historic Preservation) 1S: Separately listed. City Council 13 –164 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structu re or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectu ral designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with City Council 13 –165 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. City Council 13 –166 10/19/2021 Planning and Building Agency City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Historic Resources Commission Staff Report September 2, 2021 Topic: HPPA No. 2021-19 (Mills Act) - 217 North Main Street RECOMMENDED ACTION Recommend that the City Council authorize the City Manager and Clerk of the Council to execute a Historic Property Preservation Agreement (Mills Act) with 217 North Main Investments, LLC, for the property located at 217 North Main Street, subject to non- substantive changes approved by the City Manager and City Attorney (Exhibit 1). EXECUTIVE SUMMARY 217 North Main Investments LLC, a California Limited Liability Company, is requesting approval to execute a Mills Act Agreement with the City of Santa Ana for the historic Old Santa Ana City Hall, an existing commercial building located at 217 North Main Street, that is currently listed on the Santa Ana Register of Historical Properties. DISCUSSION Project Location and Site Description The subject property, known as the Old Santa Ana City Hall, consists of an existing three- story reinforced concrete building designed in the Art Deco style. The building contains approximately 37,208 square feet on a 0.2-acre commercial lot (Exhibit 2). The commercial building was individually listed in the National Register of Historic Places in 1982. Under the regulations implementing the California Register of Historical Resources, the building is also listed in the California Register. It was added to the Santa Ana Register of Historical Properties in 2001 and categorized as “Landmark”. Analysis of the Issues Ordinance No. NS-2382 authorized the Historic Resources Commission to execute Historic Property Preservation Agreements (HPPA), commonly known as Mills Act agreements for eligible properties. The property is listed on the Santa Ana Register of Historic Resources Commission c –1 9/2/2021 Exhibit 10 City Council 13 –167 10/19/2021 HPPA No. 2021-19 (Mills Act) - 217 North Main Street September 2, 2021 Page 2 1 9 8 7 Historical Properties and categorized as Landmark, making it eligible for a Mills Act agreement. The agreement provides monetary incentives to the property owner in the form of a property tax reduction in exchange for the owner’s voluntary commitment to maintain the property in a good state of repair as necessary to maintain its character and appearance. Once recorded, the agreement generates a different valuation method in determining the property’s assessed value, resulting in tax savings for the owner. Aside from the tax savings, the benefits include: Long term preservation of the property and visual improvement to the neighborhood Allows for a mechanism to provide for property rehabilitation Provides additional incentive for potential buyers to purchase historic structures Discourages inappropriate alterations to the property In 2001, the Historic Resources Commission placed the Old Santa Ana City Hall on the historical register and within the Landmark category. Character-defining features of the Old Santa Ana City Hall determined architecturally significant included: all aspects of the exterior, materials and finishes, design and composition, building elements and architectural detailing. Old Santa Ana City Hall qualified for listing under Criterion 4 of Sec. 30-2, of the Santa Ana Municipal Code (SAMC), because it is on the national register, is on the state register, has historical/cultural significance to the City of Santa Ana, and has a unique architectural significance. The property has no identified unauthorized modifications. Upon consideration of the application, it is recommended that the City enter into a Historic Property Preservation Agreement. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended action is exempt from further review under Section 15331, Class 31, as this action is designed to preserve a historic resource. Categorical Exemption No. ER-2021-85 will be filed for this project. FISCAL IMPACT The Historic Property Preservation Agreement will reduce the Property Tax revenue account 01102002-50011 to the City by an estimated $6,930 annually, for a period of not less than ten years. EXHIBIT(S) 1. Mills Act Agreement 2. 500-Foot Radius Map Historic Resources Commission c –2 9/2/2021CityCouncil13–168 10/19/2021 HPPA No. 2021-19 (Mills Act) - 217 North Main Street September 2, 2021 Page 3 1 9 8 7 3. Site Photos Submitted By: Jill Arabe, AICP, Senior Planner Approved By: Minh Thai, Executive Director of Planning and Building Agency, Planning and Building Agency Historic Resources Commission c –3 9/2/2021CityCouncil13–169 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 1 - RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council FREE RECORDING PURSUANT TO GOVERNMENT CODE § 27383 _________________________________________________________________________ HISTORIC PROPERTY PRESERVATION AGREEMENT This Historic Property Preservation Agreement (“Agreement”) is made and entered into by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the of the State of California (hereinafter referred to as “City”), and 217 North Main Investments LLC, a California Limited Liability Company, (hereinafter collectively referred to as “Owner”), owners of real property located at 217 North Main Street, Santa Ana, California, in the County of Orange and listed on the Santa Ana Register of Historical Properties. RECITALS A. The City Council of the City of Santa Ana is authorized by California Government Code Section 50280 et seq. (known as the “Mills Act”) to enter into contracts with owners of qualified historical properties to provide for appropriate use, maintenance, rehabilitation and restoration such that these historic properties retain their historic character and integrity. B. The Owner possesses fee title in and to that certain qualified real property together with associated structures and improvements thereon, located at 217 North Main Street, Santa Ana, CA, 92701 and more particularly described in Exhibit “A,” attached hereto and incorporated herein by reference, and hereinafter referred to as the “Historic Property”. C. The Historic Property is officially designated on the Santa Ana Register of Historical Properties pursuant to the requirements of Chapter 30 of the Santa Ana Municipal Code. D. City and Owner, for their mutual benefit, now desire to enter into this Agreement which defines and limits the use and alteration of this Historic Property in order to enhance and maintain its value as a cultural and historical resource for Owner and for the community; to prevent inappropriate alterations to the Historic Property and to ensure that repairs, additions, new building, and other changes are appropriate; and to ensure that rehabilitation and maintenance are carried out in an exemplary manner. Historic Resources Commission c –4 9/2/2021CityCouncil13–170 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 2 - E. Owner and City intend to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Section 50280 et seq., which will enable the Historic Property to qualify for an assessment of valuation as a restricted historical property pursuant to Article 1.9, Sec. 439 et seq., Chapter 3 Part 2 of Division 1 of the California Tax and Revenue Code. NOW, THEREFORE, the City of Santa Ana and the Owner of the Historic Property agree as follows: 1. Effective Date and Terms of Agreement. This Agreement shall be effective and commence on October 20, 2021, and shall remain in effect for a term of ten (10) years thereafter. Each year, upon the anniversary of the effective date of this Agreement, such initial term will automatically be extended as provided in California Government Code Sections 50280 through 50290 and in Section 2, below. 2. Renewal. a. Each year on the anniversary of the effective date of this Agreement, a year shall automatically be added to the initial ten (10) year term of this Agreement unless written notice of nonrenewal is served as provided herein. b. If the Owner or the City desire(s) in any year not to renew the Agreement, the Owner or City shall serve written notice of nonrenewal of the Agreement on the other party. Unless such notice is served by the Owner to the City at least ninety (90) days prior to the annual renewal date, or served by the City to the Owner at least sixty (60) days prior to the annual renewal date, one (1) year shall automatically be added to the term of the Agreement as provided herein. c. Within 30 days from receipt of City’s notice of nonrenewal, the Owner may file a written protest of City’s decision of nonrenewal. The City may, at any time prior to the annual renewal date of the Agreement, withdraw its notice to the Owner of nonrenewal. d. If either the Owner or the City serves notice to the other of nonrenewal in any year, the Agreement shall remain in effect for the balance of the term then remaining, either from its original execution or from the last renewal of the Agreement, whichever may apply. 3. Standards and Conditions for Historic Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements and restrictions: a. Owner shall maintain the Historic Property in a good state of repair and shall preserve, maintain, and, where necessary, restore or rehabilitate the property and its character- defining features described in the “Historical Property Description” attached hereto, marked as Exhibit B, notably the general architectural form, style, materials, design, scale, proportions, organization of windows, doors, and other openings, textures, details, mass, roof line, porch and other aspects of the appearance of the exterior to the satisfaction of the City. Historic Resources Commission c –5 9/2/2021CityCouncil13–171 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 3 - b. All changes to the Historic Property shall comply with applicable City plans and regulations, and conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, namely the U.S. Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. These guidelines are attached hereto, marked as Exhibit C, and incorporated herein by this reference. Owner shall continually maintain the Historic Property in the same or better condition. c. A view corridor enabling the general public to see the Historic Property from the public right-of-way shall be maintained, and Owner shall not be permitted to block the view corridor to the property with any new structure, such as walls, fences or shrubbery, so as to prevent the viewing of the historic landmark by the public. d. The following are prohibited: demolition of the Historic Property or destruction of character-defining features of the building or site; removal of trees and other major vegetation unless removal is approved by a rehabilitation plan approved by the Historic Resources Commission; paving of yard surface; exterior alterations or additions unless approved by the Historic Resources Commission and such alterations are in keeping with the Secretary of Interior’s Standards; deteriorating, dilapidated or unrepaired structures such as fences, roofs, doors, walls, and windows; storage of junk, trash, debris, discarded or unused objects such as cars, appliances, or furniture; and other unsightly by decoration, structure or vegetation which is unsightly by reason of its height, condition, or inappropriate location. e. Owner shall allow reasonable periodic inspection by prior appointment, as needed or at least every five (5) years after the initial inspection, of the interior and exterior of the Historic Property by representatives of the City of Santa Ana, the County Assessor, the State Department of Parks and Recreation, and the State Board of Equalization, to determine the Owner’s compliance with the terms and provisions of this Agreement. 4. Furnishing of Information. The Owner hereby agrees to furnish the City with any and all information requested which may be necessary or advisable to determine compliance with the terms and provisions of this Agreement. 5. Cancellation. a. The City, following a duly noticed public hearing by the City Council as set forth in Government Code Section 50280, et. seq., may cancel this Agreement if it determines that the Owner have breached any of the conditions of this Agreement, or has allowed the property to deteriorate to the point that it no longer meets the standards for a qualified Historic Property, or if the City determines that the Owner have failed to restore or rehabilitate the property in the manner specified in Section 3 of this Agreement. If a contract is cancelled for these reasons, the Owner shall pay a cancellation fee to the County Auditor as set forth in Government Code Section 50286. This cancellation fee shall be a percentage (currently set at twelve and one-half (12 ½) percent by Government Code Section 50286) of the current fair market value of the Historic Resources Commission c –6 9/2/2021CityCouncil13–172 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 4 - property at the time of the cancellation, as determined by the county assessor, without regard to any restriction imposed pursuant to this Agreement. b. If the Historic Property is destroyed by earthquake, fire, flood or other natural disaster such that in the opinion of the City Building Official more than sixty (60) percent of the original fabric of the structure must be replaced, this Agreement shall be canceled immediately because, in effect, the historic value of the structure will have been destroyed. No fee shall be imposed in the case of destruction by acts of God or natural disaster. c. If the Historic Property is acquired by eminent domain and the City Council determines that the acquisition frustrates the purpose of this Agreement, this Agreement shall be cancelled and no fee imposed, as specified in Government Code Section 50288. 6. Enforcement of Agreement. a. In lieu of and/or in addition to any provisions to cancel the Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of the Agreement. In the event of a default, under the provisions to cancel the Agreement by Owner, the City shall give written notice to Owner by registered or certified mail, and if such a violation is not corrected to the reasonable satisfaction of the City Manager or designee within thirty (30) days thereafter, or if not corrected within such a reasonable time as may be required to cure the breach or default, or default cannot be cured within thirty (30) days (provided that acts to cure the breach or default may be commenced within thirty (30) days and shall thereafter be diligently pursued to completion by Owner), then City may, without further notice, declare a default under the terms of this Agreement and may bring any action necessary to specifically enforce the obligations of Owner growing out of the terms of this Agreement, apply to any court, state or federal, for injunctive relief against any violation by Owner or apply for such relief as may be appropriate. b. City does not waive any claim of default by the Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event that there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder. 7. Binding effect of Agreement. a. Owner hereby subjects the Historic Property, located at 217 North Main Street, Assessor Parcel Number, 398-602-02, and more particularly described in Exhibit A, in the City of Santa Ana, to the covenants, conditions, and restrictions as set forth in this Agreement. b. City and Owner hereby declare their specific intent that the covenants, conditions and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Every contract, deed, or other instrument hereinafter executed, covering or conveying the Historic Property or any portion thereof, shall conclusively be held to have been executed, Historic Resources Commission c –7 9/2/2021CityCouncil13–173 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 5 - delivered, and accepted subject to the tenants, restrictions, and reservations expressed in this Agreement regardless of whether such covenants, conditions and restrictions are set forth in such contract, deed, or other instrument. 8. No Compensation. Owner shall not receive any payment from City in consideration of the obligation imposed under this Agreement, it being recognized that the consideration for the execution of this Agreement is the substantial public benefit to be derived therefrom and the advantage that will accrue to Owner as a result of the effect upon the assessed value of the Property on the account of the restrictions on the use and preservation of the Property. 9. Notice. Any notice required by the terms of this Agreement shall be sent to the address of the respective parties as specified below or at other addresses that may be later specified by the parties hereto. City: City of Santa Ana 20 Civic Center Plaza (M-30) Santa Ana, CA 92702 Attn: Clerk of the Council Owners: 217 North Main Investments LLC, a California Limited Liability Company 217 North Main Street Santa Ana, CA 92701 Attn: Managing Member(s) 10. General Provisions. a. None of the terms, provisions, or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors, or assigns, nor shall such terms, provisions or conditions cause them to be considered joint ventures or members of any joint enterprise. b. The Owner agrees to and shall indemnify and hold the City and its elected and appointed officials, officers, agents, and employees harmless from liability for damage or claims for damage for personal injuries, including death, and claims for property damage which may arise from the direct or indirect use or operations of the Owner or those of his or her contractor, subcontractor, agent, employee, or other person acting on his or her behalf which relates to the use, operation, and maintenance of the Historic Property. The Owner hereby agrees to and shall defend the City and its elected and appointed officials, officers, agents, and employees with respect to any and all actions for damages caused by, or alleged to have been caused by, reason of the Owner's activities in connection with the Historic Property. Historic Resources Commission c –8 9/2/2021CityCouncil13–174 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 6 - c. This hold harmless provision applies to all damages and claims for damages suffered, or alleged to have been suffered, and costs of defense incurred, by reason of the operations referred to in this Agreement regardless of whether or not City prepared, supplied, or approved the plans, specifications or other documents for the Historic Property. d. All of the agreements, rights, covenants, conditions, and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns, and all persons acquiring any part or portion of the Historic Property, whether by operation of law on in any manner whatsoever. e. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, reservations, or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorney’s fees to be fixed by the court, in addition to court costs and other relief ordered by the court. f. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be effected thereby. g. This Agreement shall be construed and governed in accordance with the laws of the State of California, with venue in Orange County. 11. Recordation. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Orange. 12. Amendments. This Agreement may be amended, in whole or in part, only by a written recorded instrument executed by the parties hereto. 13. Effective Date This Agreement shall be effective on the day and year first written above in Section 1. {Signature page follows} Historic Resources Commission c –9 9/2/2021CityCouncil13–175 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 7 - ATTEST: CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager OWNER (217 North Main Investments LLC) Date: ______________________ By:_________________________ Name: Title: APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL: SONIA CARVALHO City Attorney By: _____________________ _____________________ JOHN FUNK MINH THAI Sr. Assistant City Attorney Executive Director Planning and Building Agency Historic Resources Commission c –10 9/2/2021CityCouncil13–176 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 8 - EXHIBIT A LEGAL DESCRIPTION The Land referred to herein below is situated in the City of Santa Ana, in the County of Orange, State of California, and is described as follows: LOT 10 AND THE NORTH HALF OF LOT 7 OF THE RESUBDIVISION OF BLOCK 7, OF THE TOWN OF SANTA ANA, COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP RECORDED IN BOOK 5, PAGE 46 OF MISCELLANEOUS MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. TOGETHER WITH THAT PORTION OF THE ALLEY, WHICH WOULD PASS BY OPERATION OF LAW WITH THE FEE CONVEYANCE OF SAID LAND, SAID PORTION OF ALLEY HAVING BEEN VACATED BY THAT CERTAIN RESOLUTION NO. 2001-087 RECORDED OCTOBER 17, 2003 AS INSTRUMENT NO. 2003001285385 OF OFFICIAL RECORDS. Assessor’s Parcel Number: 398-602-02 Historic Resources Commission c –11 9/2/2021CityCouncil13–177 10/19/2021 Page 1 of 4 cm\historic\templates\Main N 217 (Old City Hall) 10/30/01 NAME Old Santa Ana City Hall REF. NO.21 ADDRESS 217 North Main Street CITY Santa Ana ZIP 92701 ORANGE COUNTY YEAR BUILT 1935 LOCAL REGISTER CATEGORY: Landmark HISTORIC DISTRICT N/A NEIGHBORHOOD N/A NATIONAL REGISTER CRITERIA FOR EVALUATION A, C NATIONAL REGISTER STATUS CODE 1S Location: Not for Publication Unrestricted USGS 7.5” Quad Date: T R ¼ of ¼ of Sec : B.M. Prehistoric Historic Both ARCHITECTURAL STYLE: Art Deco DESCRIPTION/BACKGROUND RELATED TO PERIOD ARCHITECTURE: The Art Deco style is characterized by smooth wall surfaces, often of stucco; zigzags, chevrons, fluting, reeding, and other low-relief stylized and geometric motifs as decorative elements on the façade; accents of terra cotta, glass, or metal; polychromy; rectangular or compound forms; and a more vertical emphasis than its close stylistic relative, Streamline Moderne. Art Deco was essentially a style of decoration, and was applied to jewelry, clothing, furniture and handicrafts as well as architecture. In style between 1920 and 1940, Art Deco was popularized by the Exposition des Arts Decoratifs held in Paris in 1925. It was most commonly utilized on commercial or public buildings, sometimes in combination with the Gothic Revival whose verticality and sculptural decoration was ideally suited to the Art Deco style. Historic Resources Commission c –12 9/2/2021CityCouncil13–178 10/19/2021 Page 2 of 4 cm\historic\templates\Main N 217 (Old City Hall) 10/30/01 CONSTRUCTION HISTORY: (Construction data, alterations, and date of alterations) May 10, 1935. City of Santa Ana City Hall. July 7, 1939. Alterations & repairs. December 4, 1946. Alter City Hall basement. July 7, 1959. Remodel 3rd floor of City Hall for Planning Dept. and Mayor’s office. March 2, 1961. Interior alterations 1st and 2nd floors. July 9, 1963. Suspended ceiling. May 25, 1965. Partitions around stair well on 2nd floor rear. May 9, 1968. Elevated floor system and air systems in computer room. July 26, 1968. Add paneling over existing wall. October 15, 1970. Office partitions (Council Chambers). May 14, 1971. Interior partitions on 3rd floor. June 12, 1972. Interior partitions. June 2, 1982. Add new 2nd floor elevation and rehabilitate building for Barristers’ Bldg., Ltd., owner. September 29, 1982. Tenant improvement. September 19, 1985. Install door. April 16, 1993. Repair partition walls. RELATED FEATURES: (Other important features such as barns, sheds, fences, prominent or unusual trees, or landscape) None. DESCRIPTION: (Describe resource and its major elements. Include design, materials, condition, alterations, size, settings, and boundaries.) Located on the southeast corner of Main and Third Streets, the Old Santa Ana City Hall is a three-story reinforced concrete building designed in the Art Deco style. A four-story tower is centered above the main (west) elevation. Both the façade and the similarly detailed north elevation are banded by a polished marble base at ground level. Stepped piers divide the façade and the north elevation into five and seven bays, respectively. Most ground floor bays contain tall, tripartite, metal-framed windows topped by ornately grilled transoms. Upper story bays, divided into three parts by pilasters, which mimic the design of the piers, contain metal casement windows and transoms, separated between stories by decoratively carved spandrels, which vary from level to level. Single windows are located in each of the end bays. The main entrance on the west is flanked by fluted pilasters topped by Assyrian heads and torsos and topped by a panel incised with the name of the building. A flagpole is suspended from the building at an angle over the entry. Another Assyrian head crowns the central bay, in front of the tower. The tower culminates in a pyramidal copper roof, lantern and spire. Two “mini-towers” cap the end bays. Art Deco ornament, including stylized foliage, fluting, and chevrons enhance all the decorated surfaces, including the spandrels, parapet, entry, tower, and window headers. Old Santa Ana City Hall retains a high degree of integrity on its two public elevations. HISTORIC HIGHLIGHTS: Old Santa Ana City Hall was constructed in 1935 at a cost of $126,000, funded by city bonds and a Works Progress Administration (WPA) grant. It was designed by architect W. Horace Austin of Long Beach, who had designed the rather similar Masonic Temple at Sycamore and Fifth Streets a few years earlier. A prominent Southern California architect, Austin’s credits also include the Bowers Museum and numerous Long Beach commissions (the old Long Beach City Hall [demolished], several schools, the original Buffum’s Department Store [demolished], the Long Beach YMCA [demolished], the Pacific Tower, the Press-Telegram Building, and the Long Beach Airport Terminal). Local contractors Ball and Honer constructed the building. This was the third City Hall to be built on the site, and replaced the 1904 building, which had been rendered unsafe after the 1933 earthquake. The City offices were located in this building until the 1980s with the exception of the City’s Public Works Agency, which vacated the building in 1999. In approximately 1982 it was converted into private offices and in 2001 it won an American Institute of Architects/Orange County design award for its interior adaptive reuse by Nestor/Gaffney Architects. RESOURCE ATTRIBUTES: (List attributes and codes from Appendix 4 of Instructions for Recording Historical Resources, Office of Historic Preservation.) HP14. Government Building Historic Resources Commission c –13 9/2/2021CityCouncil13–179 10/19/2021 Page 3 of 4 cm\historic\templates\Main N 217 (Old City Hall) 10/30/01 RESOURCES PRESENT: Building Structure Object Site District Element of District Other MOVED? No Yes Unknown Date: Original Location: STATEMENT OF SIGNIFICANCE: (Discuss importance in terms of historical or architectural context as defined by theme, period, geographic scope, and integrity.) Santa Ana was founded by William Spurgeon in 1869 as a speculative townsite on part of the Spanish land grant known as Rancho Santiago de Santa Ana. Early growth and development was stimulated by the arrival of the Southern Pacific Railroad in 1878 and the Santa Fe Railroad in 1886. By the end of the 1880s, Santa Ana’s downtown business district was defined by five city blocks of brick commercial buildings on Fourth Street, with the heart of the city at the intersection of Fourth and Main Streets. At this time, Santa Ana was governed by the County of Los Angeles. On June 1, 1886, a majority of the eligible voters amongst Santa Ana’s 2,000 citizens voted to incorporate as a city of the sixth class. A Board of Trustees was elected, with William Spurgeon selected to be the first Chairman. In August 1888, with a population of 5,000, the city reincorporated as a city of the fifth class. The following year Santa Ana was acknowledged as one of the leading communities in the area in 1889 when it became the seat of the newly created County of Orange. Old Santa Ana City Hall is the most prominent and tangible symbol of the municipal development of the City. It was a source of pride to citizens when it opened, and was described in the Santa Ana Daily Register (November 27, 1935) as having “beauty in design” and “sleek, modern, sturdy, and with ample room.” In addition to its historic importance as the seat of city government and the place where important decisions affecting the community were made, Old Santa Ana City Hall is architecturally significant as a fine example of the variant of the Art Deco style often associated with WPA projects. The building is also significant as an example of the work of architect W. Horace Austin. Due to its high level of integrity, all aspects of the exterior of Old Santa Ana City Hall, including materials and finishes, design and composition, building elements and architectural detailing, are considered to be character- defining and should be preserved. SUMMARY/CONCLUSION: This building was individually listed in the National Register of Historic Places in 1982. Under the regulations implementing the California Register of Historical Resources, the building is also listed in the California Register. Listed in the Santa Ana Register of Historical Property, the Old Santa Ana City Hall has been categorized as “Landmark” because it “is on the national register,” “is on the state register,” “has historical/cultural significance to the City of Santa Ana,” and “has a unique architectural significance (Municipal Code, Section 30-2.2). OWNER AND ADDRESS: Historic Resources Commission c –14 9/2/2021CityCouncil13–180 10/19/2021 Page 4 of 4 cm\historic\templates\Main N 217 (Old City Hall) 10/30/01 RECORDED BY: (Name, affiliation, and address) Leslie J. Heumann Science Applications International Corporation 35 S. Raymond Avenue, Suite 204, Pasadena, CA 91105 DATE RECORDED: September 4, 2001 SURVEY TYPE: (Intensive, reconnaissance, or other) Intensive Survey Update REPORT CITATION: (Cite survey report and other sources) Les, Kathleen. “Santa Ana Historic Survey, Final Resources Inventory: Downtown.” May 1980. REFERENCES: (List documents, date of publication, and page numbers. May also include oral interviews.) Harris, Cyril M. American Architecture: An Illustrated Encyclopedia. New York, WW Norton, 1998. Heritage Orange County and the City of Santa Ana. Downtown Walking Tour, Santa Ana, 1986. Marsh, Diann. Santa Ana, An Illustrated History. Encinitas, Heritage Publishing, 1994. McAlester, Virginia and Lee. A Field Guide to American Houses. New York: Alfred A. Knopf, 1984. National Register Bulletin 16A. “How to Complete the National Register Registration Form.” Washington DC: National Register Branch, National Park Service, US Dept. of the Interior, 1991. Whiffen, Marcus. American Architecture Since 1780. Cambridge: MIT Press, 1969. Santa Ana Daily Register, November 27, 1935. EVALUATOR: Leslie J. Heumann DATE OF EVALUATION: September 4, 2001 EXPLANATION OF CODES: • National Register Criteria for Evaluation: (From Appendix 7 of Instructions for Recording Historical Resources, Office of Historic Preservation) A: that are associated with events that have made a significant contribution to the broad patterns of our history. C: that embody the distinctive characteristics of a type, period, or method of construction, or that represent the work of a master, or that possess high artistic values, or that represent a significant and distinguishable entity whose components may lack individual distinction. • National Register Status Code: (From Appendix 2 of Instructions for Recording Historical Resources, Office of Historic Preservation) 1S: Separately listed. Historic Resources Commission c –15 9/2/2021CityCouncil13–181 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 1 - Exhibit C Exterior work shall be reviewed by the Historic Resources Commission and subject to the U.S. Secretary of the Interior’s Standards for Rehabilitation of Historic Buildings, as follows: 1. Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure, or site and its environment, or to use a property for its originally intended purpose. 2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible. 3. All buildings, structures, and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged. 4. Changes which may have taken place in the course of time are evidence of the history and development of a building, structure, or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. 5. Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure, or site shall be treated with sensitivity. 6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from the other buildings or structures. 7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken. 8. Every reasonable effort shall be made to protect and reserve archaeological resources affected by, or adjacent to any project. 9. Contemporary design for alterations and additions to existing properties shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, an such design is compatible with Historic Resources Commission c –16 9/2/2021CityCouncil13–182 10/19/2021 MILLS ACT AGREEMENT 217 North Main Street Santa Ana, CA 92701 - 2 - size, scale, color, material and character of the property, neighborhood, or environment. 10. Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations need to be removed in the future, the essential form and integrity of the structure would be unimpaired. Historic Resources Commission c –17 9/2/2021CityCouncil13–183 10/19/2021 SITE E 3rd Street P L A N N I N G AND B U I L D I N G A G E N C Y EXHIBIT 2 N Main StreetHPPA 2021-19 217 NORTH MAIN STREET OLD SANTA ANA CITY HALL 500’ RADIUSN Sycamore Street EXHIBIT 2 E 1st Street E 4th Street N Bush StreetHistoric Resources Commission c –18 9/2/2021CityCouncil13–184 10/19/2021 HPPA-2021-19 OLD SANTA ANA CITY HALL 217 NORTH MAIN STREET SITE PHOTOS EXHIBIT 3HistoricResourcesCommissionc –19 9/2/2021CityCouncil13–185 10/19/2021 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: License Agreement with East End Realty Partnership, LP and Wursthaus, Inc. AGENDA TITLE: Approve a Third Amendment to Extend the Term for the License Agreement with East End Realty Partnership, LP and Wursthaus, Inc. to Allow Temporary Outdoor Dining Activities to Occur within Plaza Calle Cuatro RECOMMENDED ACTION Authorize the City Manager to execute a third amendment to extend the term for the License Agreement with East End Realty Partnership, LP and the Wursthaus Inc. to allow temporary outdoor dining activities to occur within Plaza Calle Cuatro for the period December 1, 2021 through November 30, 2022, for an amount not to exceed $2,028, subject to non-substantive changes approved by the City Manager and the City Attorney. DISCUSSION Downtown Santa Ana has several entry points, but the corner of 4th and French is a unique entry-point into Downtown Santa Ana because of the open space at Plaza Calle Cuatro, the convenient parking structure, vibrant murals, and a variety of active businesses. Among those businesses in that prime location is Wursthaus, a restaurant that provides an authentic Euro-dining experience that serves hand-made sausages and German and Belgian beer. The property owner and business owner are both committed to the success of Downtown Santa Ana. On May 7, 2019, the City Council approved a license agreement with East End Realty Partnership, LP and Wursthaus (located at 305 E 4th Street, Suite 106, Santa Ana, CA 92701) to conduct temporary outdoor dining activities within Plaza Calle Cuatro for the period of June 1, 2019 to November 30, 2019. The parties were unable to implement the outdoor dining experience within the Plaza during the initial year due to unanticipated delays and loitering concerns within the Plaza. Amendments to the agreement were approved on November 5, 2019, and November 17, 2020, to extend the agreement to November 31, 2020 and November 31 2021, respectively. The outdoor dining activity by Wursthaus has contributed to positive activity within Plaza Calle Cuatro. The use of the space will continue to be limited to food and beverage services conducted by Wursthaus. The outdoor dining activities will coincide with the City Council 14 –1 10/19/2021 License Agreement with East End Realty Partnership, LP and Wursthaus, Inc. October 19, 2021 Page 2 2 1 1 4 hours of operation from the restaurant. While these hours are subject to change, the restaurant operates from 11 a.m. to 12 a.m., Sundays through Tuesdays, 11 a.m. to 1 a.m. Wednesdays through Thursdays, and 11 a.m. to 2 a.m. Fridays through Saturdays. Fixtures within this outdoor dining area are limited to temporary/removable outdoor chairs, tables, umbrellas, and border barriers (fences) that can be removed upon notice and request by the City of Santa Ana, in accordance with the license agreement. Salient terms of second amendment to the License Agreement are as follows: Twelve-month term No outdoor dining events permitted when the City of Santa is conducting special events The City will retain the right to conduct unplanned events upon 24-hour notice to the licensed party License fee of $169 per month. Calculation of monthly fee is as follows: o 30 days at $161 per day (per City Miscellaneous Fee Schedule) of entire plaza = $4,830 o Square footage of entire plaza = 8564 (per assessor’s records) o Square footage of dining space = 300 (300 divided by 8,564 = 3.5 percent of Plaza, multiplied by $4,830 monthly fee = $169 (rounded) Licensee will be responsible for maintenance of the dining area, possession of insurance coverage, and compliance with all other City regulations. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The City of Santa Ana will be receiving revenue in the amount of $2,028 from this twelve- month license. Funds will be deposited in the following account for the specified year. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 21-22 01113002- 57361 General Fund PRCSA-Recreation Facility Rental $2,028 EXHIBIT(S) 1. License Agreement (Third Amendment) Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager City Council 14 –2 10/19/2021 1 THIRD AMENDMENT TO TEMPORARY OUTDOOR DINING LICENSE AGREEMENT This THIRD AMENDMENT TO TEMPORARY OUTDOOR DINING LICENSE AGREEMENT (“Third Amendment to License Agreement”) is entered into this day of , 2021, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California (“City”), East End Realty Partnership, LP, and Wursthaus, Inc. (collectively “Licensee”). RECITALS A.On May 7, 2019, the City and Licensee entered into the Temporary Outdoor Dining License Agreement No. A-2019-063 (“License Agreement”) to allow temporary outdoor dining activities within a portion of Plaza Calle Cuatro (“Plaza”), adjacent to real property located at 301-305 East Fourth Street, Suite 106, Santa Ana. B.On November 30, 2019, the City and Licensee entered into a First Amendment to Temporary Outdoor Dining License Agreement No. A-2019-200 to extend the term of said License Agreement, increase the amount of the License Fee to cover the extended term, and clarify the type of fencing that may be installed on the Licensed Property. C.On November 17, 2020, the City and Licensee entered into a Second Amendment to Temporary Outdoor Dining License Agreement No. A-2020-213 to extend the term of said License Agreement and increase the outdoor dining space. D.In accordance with the terms and conditions of said License Agreement, the parties desire to amend said License Agreement to extend the term of said License Agreement for an additional one year, subject to the payment of an additional License Fee by Licensee; and, increase the amount of the License Fee to cover the extended term. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of said License Agreement, except as herein modified, the parties agree as follows: 1.Section 1, Term and Purpose of License, shall be amended to extend the term of the License Agreement from November 30, 2021, until November 30, 2022. 2.Section 3, License Fee, shall be amended to reflect that, upon execution of this First Amendment to License Agreement, Licensee shall pay to the City a one-time non-refundable fee of Two-Thousand and Twenty-Eight dollars ($2,028) to cover this third extended term of the License. 3.Except as hereinabove modified, the terms and conditions of said License Agreement remain unchanged and in full force and effect. Exhibit 1 City Council 14 –3 10/19/2021 2 IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to License Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA ___________________________ ________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney EAST END REALTY PARTNERSHIP, LP _____________________________ ________________________ Ryan O. Hodge Ryan Chase Assistant City Attorney RECOMMENDED FOR APPROVAL: WURSTHAUS, INC. _____________________________ ________________________ LISA RUDLOFF Gabriel Ruiz Executive Director Parks, Recreation and Community Services Exhibit 1 See Attached Signature Page See Attached Signature Page City Council 14 –4 10/19/2021 Exhibit 1 City Council 14 –5 10/19/2021 Exhibit 1 City Council 14 –6 10/19/2021 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 15 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Facilities Use Agreement with Rancho Santiago Community College District AGENDA TITLE: Approve a Facilities Use Agreement with Rancho Santiago Community College District to Offer a Variety of Adult Education Classes and Enrichment Programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center RECOMMENDED ACTION Authorize the City Manager to execute a facilities use agreement with Rancho Santiago Community College District to offer adult education classes and enrichment programs at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center for a term through September 1, 2022, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The Rancho Santiago Community College District (RSCCD) is a higher education institution that serves adults and seniors by providing educational classes and enrichment programs, free of charge. RSCCD’s classes and programs are part of an extensive curriculum developed on research and data collection, and are tailored to adults and seniors. RSCCD is committed to long-range goals that enrich the lives of their students and participants. In the wake of the COVID-19 pandemic, the types of services provided by RSCCD have become more critical, as local governments like the City of Santa Ana seek to support adults and seniors who want to learn new skills, participate in physical fitness activities, and enhance their creative talents. City staff, along with representatives from RSCCD, have prepared a facilities use agreement (Exhibit 1) to allow RSCCD to use portions of the Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center. Below is an overview of the terms of the agreement: USE OF CITY FACILITIES: The City will provide space at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center for RSCCD to conduct educational classes and enrichment programs free of charge to participants. TERM: The term of the agreement is through September 1, 2022. City Council 15 –1 10/19/2021 Facilities Use Agreement with Rancho Santiago Community College District October 19, 2021 Page 2 2 1 3 2 FEE: Given the acknowledged public benefit and the fact that the facilities would otherwise be open and operating during the times that the classes will be provided, the City is not requiring RSCCD to pay a facility use fee. SERVICES: o RSCCD will provide a variety of educational classes and enrichment programs to adult and senior citizen residents of Santa Ana, Monday through Friday at mutually agreeable times, 248 days per year at Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center. o RSCCD will provide teachers and or instructors with credentials or certifications required for the specific class or program. o RSCCD will promote the classes and programs, register participants and conduct the classes or programs according to the determined schedule. Staff recommends that the City Council approve the facilities use agreement with RSCCD to allow for the use the Corbin Community Center, Santa Ana Senior Center, and Southwest Senior Center to provide education and enrichment programs for adults and senior citizens. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Agreement Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager City Council 15 –2 10/19/2021 Facilities Use Agreement With Rancho Santiago Community College District for Corbin Center, Southwest Senior Center and Santa Ana Senior Center 1 FACILITIES USE AGREEMENT WITH RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT FOR CORBIN CENTER, SOUTHWEST SENIOR CENTER AND SANTA ANA SENIOR CENTER THIS FACILITIES USE AGREEMENT (“Agreement”) is dated October 5, 2021 and is entered into between the CITY OF SANTA ANA, a charter city and municipal corporation (“City”) and Rancho Santiago Community College District (“RSCCD”). City and RSCCD are also collectively referred to herein as “the Parties” or singularly as a “Party.” RECITALS A.The City is the owner of Corbin Center located at 2215 West McFadden Avenue, the Southwest Senior Center located at 2201 West McFadden Avenue, and the Santa Ana Senior Center located at 424 West Third Street, all in the City of Santa Ana; B.RSCCD is a community college district that operates Santa Ana College, the Digital Media Center, and a continuing education center in the City of Santa Ana; C.RSCCD would like to provide classes and programs, free of charge, to the community at Corbin Center, Santa Ana Senior Center and the Southwest Senior Center; D.Some of the classes currently contemplated include: English, computer classes, Music, Choir, Guitar, Healthy Living, Cultural Appreciation, and Healthy Aging. E.City acknowledges the community need for classes and programs, such as those offered by RSCCD, at locations that are more accessible and comfortable for City residents, in particular the City’s senior residents. NOW THEREFORE, in consideration of mutual covenants herein contained, the Parties do hereby promise and agree as follows: 1.The City hereby grants to RSCCD the limited right to use certain classrooms and computer labs as designated and determined by the City and located at the City’s Corbin Center, the Southwest Senior Center, and the Santa Ana Senior Center (“the Facilities”) to provide classes pursuant to the terms of this Agreement. RSCCD’s use of the Facilities is subject to the City’s own programming and events, which take priority. 2.Term. The term of this Agreement shall begin on the date set forth above and end on September 1, 2022 unless terminated pursuant to Sections 13 or 15 of this Agreement. 3.Consideration. The City acknowledges the public benefit provided by RSCCD providing classes on various subjects at the Facilities and free of charge. The Facilities are known to City’s residents and closer in proximity for some residents than other RSCCD facilities. Given the acknowledged public benefit and the fact City Council 15 –3 10/19/2021 Facilities Use Agreement With Rancho Santiago Community College District for Corbin Center, Southwest Senior Center and Santa Ana Senior Center 2 that, the Facilities would otherwise be open and operating during the times that classes will be provided, the City is not requiring RSCCD to pay a facility use fee. 4. Class Scheduling. RSCCD and City, through its Executive Director of Parks, Recreation and Community Services Agency or the Director’s designee, shall mutually agree in writing which classrooms and/or computer labs will be utilized for classes at the Facilities and on what dates and times. The Parties will meet and determine the class schedule (class locations, dates and times) a reasonable amount of time before the classes begin. City reserves the right to change the location of any scheduled class as needed due to City programming or unforeseen matters that may arise, including but not limited to, maintenance issues. 5. Operational Rules and Regulations. RSCCD shall comply with all operational rules and regulations promulgated by the Executive Director of Parks, Recreation and Community Services, City Manager or City Council regarding the operation of City’s Corbin Center, Southwest Senior Center, and Santa Ana Senior Center including but not limited to hours of operation. 6. Maintenance. RSCCD shall at all times maintain Facilities in good condition and repair, and in a clean and safe condition reasonably satisfactory to the City Manager. 7. Damage to Facilities. RSCCD shall be liable for any damages to the Facilities caused by any act of negligence of RSCCD, its partners, agents, servants, contractors, representatives, guests, employees, invites or customers. City may at its option, repair such damage, and RSCCD agrees to reimburse City for the total cost of repair. 8. Compliance with Laws and Licensing. RSCCD shall comply with all applicable federal, state and local laws. RSCCD shall at all times during the term of this Agreement have and maintain in force any and all licenses, permits or approvals required by law for the conduct of RSCCD’s activities under this Agreement. 9. Indemnification. RSCCD shall defend, indemnify, and hold harmless the City and its officers, officials, employees, and volunteers from and against any claims, liabilities, damages, losses, costs, expenses incurred or suffered by City on account of any personal injuries or property damage caused by the use of Facilities pursuant to this Agreement or any activity or negligent omission of RSCCD or its employees, agents, volunteers or contractors. In the event that City is named as a codefendant, RSCCD shall notify City of such fact and shall represent City in such legal action unless City undertakes to represent itself in such legal action. RSCCD further agrees to indemnify, hold harmless, and pay all costs of defense of the City, including fees and cost for special counsel to be City Council 15 –4 10/19/2021 Facilities Use Agreement With Rancho Santiago Community College District for Corbin Center, Southwest Senior Center and Santa Ana Senior Center 3 selected by the City, regarding any action challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms, or effects of this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceedings. 10. Insurance. RSCCD shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the use allowed hereunder and the results of that use by RSCCD, its agents, representatives, employees and subcontractors pursuant to the scope and coverage noted below: A. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. B. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if RSCCD has no owned autos, hired, (Code 8) and non- owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage. C. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. D. Sexual Abuse or Molestation (SAM) Liability: If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, RSCCD shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence or claim. E. Other Provisions Applicable to Insurance Requirements: i. If the RSCCD maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. ii. The insurance policies are to contain, or be endorsed to contain, the following provisions: iii. Additional Insured Status- the City, its officers, officials, employees, and volunteers are to be covered as additional insureds City Council 15 –5 10/19/2021 Facilities Use Agreement With Rancho Santiago Community College District for Corbin Center, Southwest Senior Center and Santa Ana Senior Center 4 on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of RSCCD. iv. Primary Coverage- For any claims related to this contract, RSCCD’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the RSCCD’s insurance and shall not contribute with it. v. Notice of Cancellation- Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. vi. Waiver of Subrogation- RSCCD hereby grants to City a waiver of any right to subrogation, which any insurer of RSCCD may acquire against the City by virtue of the payment of any loss under such insurance. RSCCD agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. vii. Self-Insured Retentions- Self-insured retentions must be declared to and approved by the City. The City may require RSCCD to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. viii. Acceptability of Insurers- Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. ix. Verification of Coverage- RSCCD shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive RSCCD’s obligation to provide them. x. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. City Council 15 –6 10/19/2021 Facilities Use Agreement With Rancho Santiago Community College District for Corbin Center, Southwest Senior Center and Santa Ana Senior Center 5 xi. Special Risks or Circumstances- The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. The City’s Risk Manager has the authority to waive or reduce any coverages provided for in this Agreement. 11. Assignment. RSCCD shall not assign all or any portion of this Agreement, nor shall RSCCD, without the written consent of the City Council, enter into any agreement allowing the operation by another person of the use of the Facilities granted by this Agreement. 12. Relationship of the Parties. Nothing in this Agreement shall effect or create a partnership between the Parties. Any persons retained by RSCCD shall at all times be its employees or independent contractors and not employees or independent contractors of the City. RSCCD shall have no power to incur debt, obligation or liability on behalf of the City. The City shall not have control over the conduct of RSCCD, except as set forth in this Agreement. RSCCD shall not, at any time, or in any manner, represent that it or any of its officers, agents, employees, contractors or volunteers are in any manner employees or contractors of the City. 13. Termination for Cause. Should RSCCD be dissolved or if a petition in bankruptcy or insolvency be filed by or against RSCCD, whether voluntarily or involuntarily, or if use of Facilities is abandoned for a period of forty-five (45) days; or if the uses conducted so as to constitute a public nuisance, or if any of the provisions of this Agreement are breached and the breach if not corrected within ten (10) days after written notice from the City to RSCCD, then the City may immediately terminate this Agreement by written notice to RSCCD and recover and resume possession of Facilities. 14. Remedies for Termination for Cause. In the event of RSCCD’s breach, default, abandonment or insolvency, City may: A. Terminate the Agreement and recover from RSCCD any amount necessary to compensate City for all detriment proximately caused by RSCCD’s failure to perform its obligations under this Agreement. B. Should RSCCD default in the performance of any of the terms, conditions, or obligations contained in this Agreement, City may, in addition to the remedies available pursuant to the law and this Agreement, re-enter and regain possession of the Facilities in the manner provided by the laws of the State of California. City Council 15 –7 10/19/2021 Facilities Use Agreement With Rancho Santiago Community College District for Corbin Center, Southwest Senior Center and Santa Ana Senior Center 6 15. Termination without cause. The Parties each may terminate this Agreement with ninety (90) days’ notice in writing to the other Party. 16. Fingerprinting, Background Checks and Identification Badges. RSCCD shall provide proof to City that all RSCCD officials, employees and any volunteers are fingerprinted and background checked prior to conducting any work at Facilities. RSCCD employees and volunteers shall prominently display badges or identification cards, in a form mutually agreed upon by the Parties, at all times while at Facilities. RSCCD badges or identification cards shall state that official, employee or volunteer works for or is affiliated with RSCCD. Badges or identification cards shall not display City name or logo. 17. Taxes. The Parties agree that if the Facilities are assessed any taxes or similar fees or charges due to the activities of RSCCD or RSCCD’s permitted users, then RSCCD shall bear the entire cost of said taxes, assessment, fees or charges. 18. Liens. RSCCD will not permit any mechanics’ liens or materialmen’s’ liens or any other type of lien to stand against the Facilities by any use, occupancy or improvement by RSCCD or any agent, employee, or contractor of RSCCD. 19. Nondiscrimination: RSCCD shall not discriminate in the course of its activities in or about the Facilities on the basis of race, color, disability, religion, sex, marital status, sexual orientation, gender identity, age, national origin, ancestry, military or veteran’s status, disability, or any other basis prohibited by law. RSCCD affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 20. Jurisdiction and Venue: This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both Parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 21. Surrender of Premises. Upon termination or expiration of this Agreement, RSCCD shall immediately surrender and deliver the premises to the City in good condition and repair, and any and all furniture, furnishings, equipment, and other personal property then located on the premises. 22. Attorney’s fees and costs. The prevailing Party shall pay all costs and reasonable attorney’s fees that the other Party incurs in enforcing any of the rights or remedies provided for pursuant to this Agreement. City Council 15 –8 10/19/2021 Facilities Use Agreement With Rancho Santiago Community College District for Corbin Center, Southwest Senior Center and Santa Ana Senior Center 7 23. Exclusivity and Amendment. This Agreement represents the complete and exclusive statement between the City and RSCCD regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the Parties regarding the use of the Facilities. In the event of conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and an authorized representative of RSCCD. The Parties acknowledge that no representatives, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 24. Assignment. RSCCD may not assign, transfer, delegate or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City’s prior written consent shall be considered null and void. RSCCD shall not allow any other person or entity to use the Facilities without the prior written consent of City. 25. Construction. The Parties acknowledge that each Party and its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are resolved against the drafting party shall not be employed in the interpretation of this Agreement. 26. Severability. If any one or more of the provisions contained in this Agreement shall for any reason be held invalid, illegal or unenforceable in any respect such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable term or provision had never been contained herein. 27. Conflict of Interest. RSCCD covenants that it presently has no interests and shall have no interests direct or indirect, which would conflict in any manner with the use authorized pursuant to this Agreement. 28. Non-Recording. Unless required by law, neither Party shall record this Agreement. 29. No Waiver. Any waiver, consent or approval by either Party of any breach, default or event of default of any provision, condition or covenant of this Agreement must be in writing and shall be effective only to the extent set forth in writing. No waiver of any breach, default or event of default shall be deemed a waiver of any later breach, default or event of default of the same or any other provision of this Agreement. Any failure or delay on the part of either Party in exercising any power, right or privilege under this Agreement shall not operate as City Council 15 –9 10/19/2021 Facilities Use Agreement With Rancho Santiago Community College District for Corbin Center, Southwest Senior Center and Santa Ana Senior Center 8 a waiver thereof, nor shall any single or partial exercise of any such power, right or privilege preclude any further exercise thereof. 30. Notice. Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and directed to the addresses below or such addresses as either party may later specify in writing. Notice is deemed effective on the date it is given if hand-delivered or received by facsimile that day. Notice given by U.S. mail shall be deemed to have been given three (3) business days after it is deposited in the U.S. mail, postage prepaid and addressed as follows: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 With copies to: Executive Director of Parks, Recreation and Community Services City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702 To RSCCD: Attention: Nancy Parent Rancho Santiago Community College District 8045 East Chapman Avenue Orange, California 92869 31. Authority: Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective Parties to each of the terms of this Agreement. 32. Counterparts and Electronic Signature. The Parties agree that this Agreement may be signed in counter parts and compiled to make one original Agreement. The Parties further agree that this Agreement may be signed electronically by any means that reasonably ensures authenticity. City Council 15 –10 10/19/2021 Facilities Use Agreement With Rancho Santiago Community College District for Corbin Center, Southwest Senior Center and Santa Ana Senior Center 9 IN WITNESS WHEREOF, the Parties hereto have affixed their signatures this ____ day of _________, 2021. CITY ATTEST: _____________________________ __________________________________ Kristine Ridge Daisy Gomez City Manager Clerk of Council APPROVED AS TO FORM: RANCHO SANTIAGO COMMUNITY Sonia R. Carvalho COLLEGE DISTRICT City Attorney By:__________________________ ___________________________________ Laura A. Rossini By:________________________________ Chief Assistant City Attorney Its: ________________________________ RECOMMENDED FOR APPROVAL: ____________________________ Lisa Rudloff Executive Director of Parks, Recreation, And Community Services Agency James Kennedy, Vice President SAC City Council 15 –11 10/19/2021 Public Works Agency www.santa-ana.org/pw Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Bicycle Safety Grant AGENDA TITLE Approve Appropriation Adjustment to Recognize Grant Revenue, Approve an Agreement with the State of California Office of Traffic Safety to Secure a Bicycle Safety Grant in an Amount Not to Exceed $100,000, and Approve an Agreement with Charitable Ventures of Orange County to Provide Bicycle Safety Education in an Amount Not to Exceed $100,000 (Non-General Fund) RECOMMENDED ACTION 1. Approve an appropriation adjustment to recognize Office of Traffic Safety (OTS) Pedestrian and Bicycle Safety grant funds in the amount of $100,000 in the OTS-PWA Traffic Safety Grants, Federal Grants-Indirect revenue account and appropriate the same amount to the OTS-Bicycle Safety PWA, Contract Services-Professional expenditure account. (Requires five affirmative votes) 2. Authorize the City Manage to execute a one-year grant agreement (PS22025) with the State of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an amount not to exceed $100,000 for a one-year period beginning October 1, 2021 and ending September 30, 2022, subject to non-substantive changes approved by the City Manager and City Attorney. 3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange County, Inc. to provide bicycle safety education services for a one-year period beginning October 19, 2021 and ending October 31, 2022, in an amount not to exceed $100,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The City’s Public Works Agency partnered with Santa Ana Active Streets (SAAS) to develop a custom Pedestrian and Bicycle Safety Program (Program) for the City of Santa Ana. The Program was submitted by the Public Works Agency in partnership with SAAS to the State of California Office of Traffic Safety (OTS), and has been awarded a $100,000 grant (Exhibit 1). These funds will be used to address pedestrian and bicycle safety through a series of safety education workshops and events. The goal of the program is City Council 16 –1 10/19/2021 Bicycle Safety Grant October 19, 2021 Page 2 2 1 4 7 to reduce the number of deaths and injuries in traffic collisions involving bicycles and pedestrians. The bilingual education program is intended to reach a wide cross section of community members. It will include a series of comprehensive workshops. Some of these workshops will consist of educating adults about traffic safety, and others will consist of educating youth about bicycle safety and maintenance. At the end of the adult series, community members will recommend improvements to the Public Works Agency to guide the pursuit of future grant funds. At the end of the youth series, community youth will earn a bicycle, which they will have repaired and maintained during the course of the classes. The program includes family-friendly bicycle safety skills classes taught by the League of American Bicyclists certified instructors, access to nighttime lights and helmets distributed to the community during safety equipment events targeting pedestrians and bicyclists, equipment demonstration events, and youth pedestrian and bicycle traffic safety fairs at community events. All tasks outlined in the Program scope of work will be delivered directly by SAAS and by Cal Walks as a sub-consultant to SAAS, and will be paid by SAAS’s fiscal agent, Charitable Ventures of Orange County (Exhibit 2) utilizing the Office of Traffic Safety grant award. This item was presented to the City’s Environmental and Transportation Advisory Commission on October 12, 2021 and the Commission was strongly supportive of the recommended action. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Approval of the requested Appropriation Adjustment will recognize Office of Traffic Safety Pedestrian and Bicycle Safety grant funds in the amount of $100,000 as follows: $80,000 will be recognized in the OTS-PWA Traffic Safety Grants, Federal Grants-Indirect revenue account (No. 16517002-52001), and $20,000 in the OTS-PWA Traffic Safety Grants, Reserve Appropriation revenue account (No. 16517002-59011). The Appropriation Adjustment will also appropriate the same amount of $100,000 as follows: $80,000 will be appropriated to the OTS-Bicycle Safety PWA, Contract Services- Professional expenditure account (No. 16517611-62300) and $20,000 to the OTS-Bicycle Safety PWA, Reserve Appropriation expenditure account (No. 16517611-69011). The funds will be available for expenditure as follows: City Council 16 –2 10/19/2021 Bicycle Safety Grant October 19, 2021 Page 3 2 1 4 7 Fiscal Year Accounting Unit- Account No. Fund Description Accounting Unit, Account No. Description Amount 2021-22 (Oct-June) 16517611- 62300 Office of Safety Grant OTS-Bicycle Safety PWA, Contract Services-Professional $80,000 2022-23 (July-Sept) 16517611- 69011 Office of Safety Grant OTS-Bicycle Safety PWA, Reserve Appropriation $20,000 TOTAL:$100,000 EXHIBIT(S) 1. State of California, Office of Traffic Safety Grant Agreement 2. Charitable Ventures Agreement Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager City Council 16 –3 10/19/2021 Approved as to form: _____________________Laura A. Rossini Chief Asst. City Attorney City Council 16 –4 10/19/2021 City Council 16 –5 10/19/2021 City Council 16 –6 10/19/2021 City Council 16 –7 10/19/2021 City Council 16 –8 10/19/2021 City Council 16 –9 10/19/2021 City Council 16 –10 10/19/2021 City Council 16 –11 10/19/2021 City Council 16 –12 10/19/2021 City Council 16 –13 10/19/2021 or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally-assisted; •Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non-Discrimination Authorities identified in this Assurance; •Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority; •Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non-Discrimination Authorities and this Assurance; •Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: "During the performance of this contract/funding agreement, the contractor/funding recipient agrees- a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; b.Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c.To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d.That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e.To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and in every solicitation for a subcontract or sub-agreement, that receives Federal funds under this program. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1.No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of 8/12/2021 4:35:25 PM Page 11 of 15 City Council 16 –14 10/19/2021 City Council 16 –15 10/19/2021 City Council 16 –16 10/19/2021 City Council 16 –17 10/19/2021 City Council 16 –18 10/19/2021 Page 1 of 13 AGREEMENT TO PROVIDE BICYCLE AND PEDESTRIAN SAFETY OUTREACH SERVICES THIS AGREEMENT is made and entered into this 19th day of October, 2021, by and between Charitable Ventures of Orange County, Inc., as fiscal sponsor for Santa Ana Active Streets (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. The Santa Ana Public Works Agency has been awarded a $100,000 grant from the State of California Office of Traffic Safety (OTS) for a program to address bicycle and pedestrian safety through a series of bicycle safety education workshops and events. The goal of the program is to reduce the number of persons killed or injured in collisions involving bicycles. B. The City desires to retain a consultant to provide such a program. C. Consultant represents that it is able and willing to provide such services to the City. D. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall provide bicycle and pedestrian safety education services that are described in Exhibit A to this Agreement and incorporated by reference as though fully set forth herein. Consultant may provide such services through the community- based coalition known as “Santa Ana Active Streets” (SAAS). 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit B. The total sum to be expended under this Agreement shall not exceed $100,000. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. City Council 16 –19 10/19/2021 Page 2 of 13 3. TERM The term of this Agreement shall commence on the date stated above and continue through October 31, 2022 , unless earlier terminated as set forth in Section 14, below. 4. INDEPENDENT CONTRACTOR Consultant shall during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the manner in which Consultant performs the services required by this Agreement. However, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's Social Security taxes, unemployment insurance, and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF REPORTS AND DOCUMENTS Upon completion of all work under this Agreement, ownership and title to all reports, documents, tracings, plans, specifications, estimates and maps prepared or obtained under the terms of this Agreement shall be delivered to, and become the property of City. Basic survey notes and sketches, charts, computations, and other data prepared or obtained pursuant to this Agreement shall be made available upon request of the City without restriction or limitation on their use. Consultant shall furnish the City all necessary copies of data needed to complete the review and approval process. 6. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. City Council 16 –20 10/19/2021 Page 3 of 13 7. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 8. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 9. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 10. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services. 11. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: 1) Commercial General Liability (“CGL”) Insurance- Insurance Services Officer Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury, personal and advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. City Council 16 –21 10/19/2021 Page 4 of 13 2) Automobile Liability Insurance- Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limits no less than $1,000,000 per accident for bodily injury and property damage. 3) Sexual Abuse or Molestation (SAM) Liability: If the CGL policy referenced above is not endorsed to include affirmative coverage for sexual abuse or molestation, Contractor shall obtain and maintain a policy covering Sexual Abuse and Molestation with a limit no less than $1,000,000 per occurrence or claim. 4) Workers’ Compensation Insurance- as required by the State of California, with statutory limits and employer’s liability insurance with limits of no less than $1,000,000 per accident for bodily injury and disease. 5) Professional Liability Insurance (Errors and Omissions)- Consultant will maintain professional liability insurance appropriate to their profession with limits no less than $2,000,000 per occurrence or claim and $2,000,000 aggregate. A. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage, shall be available to the City. B. The insurance policies required by this Agreement are to contain, or be endorsed to contain, the following provisions: 1) Additional Insured Status- the City, its officers, officials, employees and volunteers shall be covered as additional insureds on the CGL policy with respect to liability arising out of the work or operations performed by or on behalf of Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 forms if later revisions used.) 2) Primary Coverage- for an claims related to this Agreement, the Consultant’s insurance coverage shall be primary insurance and primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute to it. 3) Notice of Cancellation- Each insurance policy required above shall state that coverage shall not be cancelled except with notice to the City. 4) Waiver of Subrogation- Consultant hereby grants to City a waiver of any right to subrogation, which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver City Council 16 –22 10/19/2021 Page 5 of 13 of subrogation but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5) Self-Insured Retentions- Self-insured retentions must be declared and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claims administration and defense expenses within the retention. The policy language shall provide or be endorsed to provide, that the self-insured retention may be satisfied by either the names inured or the City. 6) Acceptability of Insurers- Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. 7) Claims Made Policies- If any of the required policies provide coverage on a claims-made basis: i. The Retroactive Date must be shown and must be before the date of the agreement of the beginning of the agreement work; ii. Insurance must be maintained and evidence of insurance provided for at least five (5) years after completion of work under this agreement; iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of agreement work. 8) Verification of Coverage- Consultant shall furnish to City with original certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effective coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 9) Subcontractors- Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein. Contractor shall ensure that City is an additional insured on insurance required from subcontractors. 10) Special Risks or Circumstances- City reserves the right to modify these requirements, including limits, based upon the nature of the risk, prior experience, insurer, coverage or other special circumstances. City Council 16 –23 10/19/2021 Page 6 of 13 12. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the operations of the Consultant or its Consultants, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Copies to: Public Works Agency - Executive Director City Hall -Ross Annex -4th Floor 20 Civic Center Plaza (M-21) Santa Ana, California 92702 Consultant: Charitable Ventures of Orange County 1505 E. 17th Street, Suite 101 Santa Ana, CA 92705 City Council 16 –24 10/19/2021 Page 7 of 13 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 14. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS a. Consultant shall perform all requirements under this Agreement in strict observance and in compliance with all applicable environmental, traffic, safety and any other laws, regulations, ordinances, codes and any other legislative or statutory requirements. b. Consultant warrants that the performance of services under this Agreement shall be compliant with the current requirements of the Highway Safety Grant Management Manual and as it may be amended or updated throughout the term of this Agreement. c. During the performance of this contract/funding agreement, the Consultant agrees and will ask any subcontracts to agree in writing that- (1) To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; (2) Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; (3) To permit access to its books, records, accounts other sources of City Council 16 –25 10/19/2021 Page 8 of 13 information, and its facilities as required by the State highway safety office, US DOT or NHTSA; (4) That in the event Consultant fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payme nts to the Consultant under the contract/agreement until the Consultant complies; and/or canceling, terminating or suspending a contract or funding agreement, in whole or in part. d. Consultant certifies that it shall comply with the following regulations, as required by the State of California Office of Traffic Safety: e. Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by the City, the grant agency and/or their duly authorized representatives for a period of four (4) years from the termination of this Agreement. For a period of three years after final delivery hereunder or until all claims related to this Agreement are finally settled, whichever is later, Consultant shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Consultant shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Consultant, upon request during usual working hours. f. Certification Regarding Federal Lobbying- (1) Consultant certifies that no federal appropriated funds will be paid, by or on behalf of Consultant to any person for influencing or attempting to influence an officer or employee of any agency, Member of Congress, an officer of employee of Congress or any employee of a Member of Congress, in connection with the awarding of any Federal contract, the making on any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of a federal contract, grant, loan or cooperative agreement; (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influences an officer or employee of any agency, Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Consultant shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; City Council 16 –26 10/19/2021 Page 9 of 13 (3) Consultant shall requires that the language of this certification be included in the award documents of all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly; and (4) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for each such failure. g. Restriction on State Lobbying- None of the funds under this Agreement will be used for any activity specifically designated to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g. grassroots) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials in accordance with custom State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. h. Consultant shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. i. Section 504 of the Rehabilitation Act of 1973 - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Consultant agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. j. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. k. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate City Council 16 –27 10/19/2021 Page 10 of 13 for public office, or otherwise in violation of the provisions of the "Hatch Act". l. Civil Rights Compliance and Notification of Findings - Consultant, and all its contractors (or sub-recipients) will comply with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non- Discrimination Regulations, 28 CPR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CPR Part 35 and 39. In the event a Federal or State court, Federal or State administrative agency, or the Consultant makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Consultant will forward a copy of the findings to the City which will, in tum, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. m. Consultant, and all its contractors (or sub-recipients) will comply with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CPR chapter 60), as applicable. n. Consultant, and all its contractors (or sub-recipients) will comply with all requirements of the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CPR Part 3), as applicable. o. Consultant, and all its contractors (or sub-recipients) will comply with all requirements of the Davis-Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CPR Part 5), as applicable. p. Consultant, and all its contractors (or sub-recipients) will comply with all requirements of Sections 103 and 107 of the Contract Work and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CPR Part 5), as applicable. q. Consultant, and all its contractors (or sub-recipients) will comply with all applicable standards, orders or requirements issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations (40 CPR part 15), as applicable. City Council 16 –28 10/19/2021 Page 11 of 13 r. Consultant, and all its contractors (or sub-recipients) will comply with all requirements of the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), (53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995), as applicable. s. Consultant, and all its contractors (or sub-recipients) will comply with all requirements of the Department of Housing and Urban Development, Community Development Block Grant Regulatory Code 24 CPR Part 570. t. Consultant agrees that the State of California Office of Traffic Safety shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement. u. Consultant may not copyright any books, publications or other materials developed in the course of or under this Agreement. The federal awarding agency, State Administrative Agency (SAA) and City reserve any rights to copyright, reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA or City purpose any work developed through this Agreement. v. Consultant is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from participation in this Agreement. 16. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter therein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 17. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. City Council 16 –29 10/19/2021 Page 12 of 13 18. JURISDICTION-VENUE This Agreement has been executed and delivered in the State of California and the validity, Interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. FINES The Consultant shall be liable for all violation fines levied against the City by federal, state, or local agencies with regulatory authority related to Consultant provided services. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Attachments referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA ________________________ _________________________ DAISY GOMEZ KRISTINE RIDGE Clerk of the Council City Manager APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: _____________________ Laura A. Rossini Chief Assistant City Attorney [Signatures continue on the next page] City Council 16 –30 10/19/2021 Page 13 of 13 RECOMMENDED FOR APPROVAL: CONSULTANT ____________________________ ___________________________ NABIL SABA, PE NAME: Ted Kim Executive Director TITLE: COO Public Works Agency City Council 16 –31 10/19/2021 Exhibit A 1 | Page City of Santa Ana – Pedestrian and Bicycle Safety Program – Scope of Work Task 1: Pedestrian and Bicycle Safety Education Workshops and Classes to help support increased knowledge and understanding of safety. Workshop and classes may be in-person or virtual to account for applicable health and safety restrictions. Task 1a: Conduct Four (4) Bicycling Basics Classes in the City of Santa Ana. At least two (2) of these classes will be taught in Spanish. Bicycling Basics classes are geared towards new riders to teach them basic skills and give them the confidence to begin riding a bicycle. All classes will be taught by trained League Cycling Instructors (LCIs). The target students are people who have never ridden before and/or who have not ridden since childhood. The class is designed to increase bicyclist’s safety awareness of common car/bike collisions, teach ways to prevent and avoid crashes and collisions, and emphasize the importance of helmet use when riding a bicycle. This class covers bicyclist rules of the road, basic principles of bicycling in traffic, common hazards encountered by bicyclists and how to deal with them, simple steps to ensure your bike is in good condition, and proper helmet fit and adjustment. Each participant will receive a certificate of completion upon mastering the course. Task 1a Deliverables: x Four (4) Bicycling Basics Classes. At least two (2) class will be taught in Spanish. x Sign-in sheets and surveys collected from participants Task 1b: Conduct Four (4) Wrench and Ride programs in the City of Santa Ana. At classes will be taught in English or Spanish, with Vietnamese as needed Wrench and Ride is a program hosted at The Bicycle Tree in which participants learn about bicycle anatomy, bike safety, and maintenance. As part of the program, people select a used bike, which they then repair using the skills they have learned. Participants also receive a helmet, lock, and lights to go with their bike. In addition to attending the Wrench and Ride classes, participants are required to take an ATLP Pledge, attend two ATLP presentations or workshops, and volunteer four hours at an ATLP event. There will be a wrench and ride offered to women, and one offered for youth. Task 1b Deliverables: x Four (4) Wrench and Ride Programs x Sign-in sheet and surveys collected from participants Task 1c: Host one (1) Build Your Own Skateboard education workshops Skateboarding is a popular form of transportation, especially amongst the youth population in Santa Ana. The target students are people who have never skated before, who have not ridden since childhood, and/or who have limited experience but lack the financial means to obtain a skateboard. The one day workshop is designed to increase skateboarders safety awareness of common car/skate collisions, teach ways to prevent and avoid crashes and collisions, and emphasize the importance of helmet use when riding a skateboard. This workshop will teach participants about the individual skateboard parts, how they work together; how to skate safely and confidently throughout the city, and end with a group skate on the sidewalk or street. The build a City Council 16 –32 10/19/2021 Exhibit A 2 | Page skateboard workshop will be two hours long where they will put together a blank skate deck with all its components. The safety class will cover skating rules of the road, basic principles of bicycling on the street and on the sidewalk, common hazards encountered by skateboarders and how to deal with them, simple steps to ensure your skateboard is in good condition, and proper helmet fit and adjustment. Each participant will receive a certificate of completion upon mastering the course and completion of a skateboard build. Task 1c Deliverables: x Host One (1) Build Your Own Skateboard workshops (flyer with date, time, and location (virtual or in-person); One workshop will be for youth, one will be for female, queer and nonbinary folks x Host 1 Skateboard Safety Workshops x Host 1 Group Skate Rides x Sign-in sheets x https://drive.google.com/drive/u/0/folders/104rZeI6I-TYymBBottlgdYcnvmjoBsjW Task 1d: Organize and Host a League Cycling Instructor (LCI) Certification Seminar SAAS will work with the City and the League of American Bicyclists (LAB) to schedule and host an LCI Certification Seminar to train and certify at least 12 and up to 15 community members as League Cycling Instructors (LCIs). The seminar will take place prior to the final month of the grant cycle to provide continuity of the bicycle education program in Santa Ana. SAAS has several affiliated LCIs to assist with the implementation of the seminar. SAAS staff will coordinate logistics, such as finding an indoor meeting/classroom space, promote the seminar to interested individuals, and remain in contact with the LCI Coach. Priority for acceptance into the seminar will be given to participants of this project’s TS-101 classes held earlier in the year who are also committed to making cycling safe and accessible in Santa Ana. SAAS will coordinate proper payment of the LAB and the Master Instructor. Task 1d Deliverable: x One (1) League Cycling Instructor Training Seminar Task 2: Active Transportation Champions Cohort: Plan and deliver meetings, trainings, and a community roundtable to cultivate a cohort of 10-20 residents who will identify and develop pedestrian and bicycle safety education, encouragement, and engagement activities to strengthen and advance the City’s existing pedestrian and bicycle safety infrastructure improvements and non-infrastructure strategies. Cohort activities may be in- person or virtual to account for applicable health and safety restrictions. SAAS will coordinate and facilitate a series of community meetings for participants to identify education, encouragement, and engagement activities that would help inform and advance the City’s pedestrian and bicycle safety improvement efforts. Community workshops will include one (1) community-led walking and biking assessments or collection of pedestrian/bicycle counts; two (2) action planning sessions where participants will identify their desired infrastructure and non- infrastructure solutions to address their pedestrian and bicycle safety concerns; two (2) stakeholder engagement meetings with key city stakeholders responsible for traffic safety improvements where participants will share their active transportation experiences, concerns, and needs; one (1) photo/voice and video voice training and project.; and one (1) community roundtable where City Council 16 –33 10/19/2021 Exhibit A 3 | Page participants will share/present what they’ve learned in the program to their fellow residents and city staff;. Task 2a: Walking and Biking Assessment - Organize one (1) community-led walking and biking assessment or collection of pedestrian/bicycle counts. Task 2b: Action Planning Sessions - Conduct two (2) action planning sessions. Workshops will focus on quantitative and/or qualitative data collection and collision data analysis for walking and biking. Task 2c: Stakeholder Engagement Meetings - Conduct two (2) stakeholder engagement meetings. Engagement meetings with key city stakeholders responsible for traffic safety improvements where participants will share their active transportation experiences, concerns, and needs. Task 2d: Photo/Video Voice - Conduct one (1) photo/voice and video voice training and project. Task 2e: Community Roundtable - Host one (1) community round table. The community open house where participants will share/present what they've learned in the program to their fellow residents and city staff. . Task 3: Provide community encouragement activities to support increased use of walking and biking in the City of Santa Ana. Community encouragement activities may be in-person or virtual to account for applicable health and safety restrictions. Task 3a: Conduct four (4) family cycling education classes in the City of Santa Ana. At least two (2) of these classes will be available in Spanish. The class will merge the traditional Traffic Skills curriculum developed by the League of American Bicyclists with the basic skills taught to youth in a bike rodeo. The target population for students is families that seek to ride as a family and give them the confidence to begin riding a bicycle together. Riders will learn the rules of the road for entering traffic at intersections and riding in the street. The class is designed to increase bicyclist’s safety awareness of common car/bike collisions, teach ways to prevent and avoid crashes and collisions, and emphasize the importance of helmet use when riding a bicycle. Each participant will receive a certificate of completion upon mastering the course. The on-bike training will consist of a family group riding exercise where participants will have the opportunity to test their new skills in a fun, safe, and family-friendly setting. Following each class surveys will be conducted to collect comments and ideas from both students and instructors to improve and expand future classes. Task 3a Deliverable: x Four (4) family cycling education classes (Flyer with date and time) x Sign-in sheets Task 3b: Conduct four (4) ¡Luces Vivas! Events to help encourage and provide education for walking and riding safely at night. ¡Luces Vivas! is an education and night light distribution program intended to provide education and encouragement for riding bikes and walking in Santa Ana safely at night. Our goal is to seek City Council 16 –34 10/19/2021 Exhibit A 4 | Page out people riding or walking without lights for various reasons, especially those who may not have the means or time to acquire lights on their own. SAAS and community partners will organize ¡Luces Vivas! to meet for four (4) street distributions at undisclosed locations throughout Santa Ana where night-time bicycle ridership and pedestrian activity is expected to be high and where the City has seen a history of incidents involving bicyclists and pedestrians at night. ¡Luces Vivas! members will provide bilingual education and encouragement activities to support the safety of pedestrians and bicyclists. Additionally, cyclists who are not wearing helmets will be fitted and provided a helmet. SAAS will be responsible for procuring front and rear bike lights and bike helmets that meet the OTS Buy America requirements. The number of units are reflected in the agreed upon budget. It is expected that 75-120 light sets, reflective vests, and/or helmets will be distributed at each event, depending on expected bicyclist and pedestrian volume. Our goal will be to distribute all the lights and helmets allocated for each event. Task 3b Deliverable: x Four (4) ¡Luces Vivas! Events (Flyer with date and time) Task 3c Conduct two (2) Pedestrian and Bicycle Traffic Safety Fairs SAAS will conduct two (2) pedestrian and bicycle traffic safety fairs. Each Traffic Safety Fair will teach participants how to safely, efficiently, and confidently interact with the roadway and traffic. These traffic safety fairs will cover everything from using the different intersection devices, bicycling in the roadway, bicycle safety inspections, and helmet fit. SAAS will use a combination of traffic simulations and hands-on training to teach participants how to make safe decisions while walking or riding within the roadway. SAAS will coordinate the execution of these events in appropriate areas of local public parks and/or school grounds. Age-appropriate bicycles will be made available for youth that do not have their bicycle with them. Students that complete both the pedestrian and bicycle section will receive a free helmet and lights. Task 3c Deliverable: x Two (2) Pedestrian and Bicycle Traffic Safety Fairs City Council 16 –35 10/19/2021 EXHIBIT B Task # Task Item Quantity Unit Cost Total Cost 1a Bici Basics 4 $4,100.00 $16,400.00 1b Wrench and Ride Program 4 $4,800.00 $19,200.00 1c Skateboard Education Workshops 1 $7,500.00 $7,500.00 1d LCI Seminar 1 $5,800.00 $5,800.00 2a Walking and Bike Assessment 1 $2,000.00 $2,000.00 2b Action Planning Sessions 2 $1,600.00 $3,200.00 2c Stakeholder Engagement Meetings 2 $1,700.00 $3,400.00 2d Photo/Video Voice Project 1 $4,300.00 $4,300.00 2e Community Roundtable 1 $2,100.00 $2,100.00 3a Family Cycling Education Classes 4 $3,000.00 $12,000.00 3b Luces Vivas Events (Helmet and Light Distribution) 4 $2,400.00 $9,600.00 3c Traffic Safety Fairs 2 $2,400.00 $4,800.00 Materials Bicycle Helmets 455 $10.00 $4,550.00 Bicycle Safety Items 1 $5,150.00 $5,150.00 TOTAL: $100,000.00 City Council 16 –36 10/19/2021 Public Works Agency www.santa-ana.org/pw Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Engineering and Traffic Survey for Speed Limits Updates AGENDA TITLE Approve an Agreement with AGA Engineering, Inc. for up to a Three-year Term in an Aggregate Amount Not to Exceed $70,000 to Provide an Engineering and Traffic Survey for Speed Limits Update (Project #22-6992) (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with AGA Engineering, Inc. (AGA) to provide an Engineering and Traffic Survey for Speed Limits Update for a two-year term expiring October 18, 2023, with a provision for a one-year extension exercisable by the City Manager and the City Attorney, in a total amount not to exceed $70,000 which includes a contingency of $14,980, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The California Vehicle Code requires that a citywide engineering and speed survey of all posted streets be conducted every five years for the Vehicle Code requirement to be enforceable. Considering that the last engineering and speed survey was conducted in 2016, it is time for an update to the engineering and traffic survey. A Request for Proposals (RFP) for an engineering and traffic survey was released and posted on Monday, June 28, 2021, and the City received four proposals. The proposals were evaluated by a three-member committee. The proposals were rated on the basis of: qualifications, experience with similar projects, work plans, and overall approach. The work involves the study of 200 zones and preparation of an estimated 90 sketches for sign replacement or relocation. In addition, follow-up speed studies may be required on corridors after street improvements are completed, which may result in reduced speed limits at additional locations. The proposers were requested to submit a fee schedule reflecting performance of the basic study as well as a separate fee to perform the additional follow-up work. After evaluating the proposals, corresponding sealed fees submitted by the top three firms were opened. The evaluation scores and fees for each proposal are as follows: City Council 17 –1 10/19/2021 Engineering and Traffic Survey for Speed Limits Update October 19, 2021 Page 2 2 1 4 8 Rank Firm Average Score Total Scenario Cost 1 AGA 97.0 $55,020 2 KimleyHorn 96.0 $89,945 3 KOA 93.7 $186,862 Based on rating and cost, staff recommends that AGA be retained for an amount not to exceed $70,000 ($55,020 base plus $14,980 contingency) for the engineering and traffic survey for speed limits update. The consultant will be paid only for the services performed as requested by staff and in accordance with the rates submitted in their proposal. The agreement includes an optional one-year extension for a potential total agreement term of three years. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Total compensation is not to exceed $70,000 for the term of the agreement, inclusive of the extension option. The entire agreement amount has been budgeted in the approved Fiscal Year 2021-22 Capital Improvement Program (Project #22-6692). Any unspent budgeted funds will be carried forward as needed to complete the project, and if the option to extend the agreement is exercised. EXHIBIT(S) 1. Request for Proposal #21-002 2. Agreement with AGA Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager Fiscal Year Accounting Unit- Account No. Fund Description Accounting Unit - Account Description Amount 2021-22 Oct - June 03217662-66220 Measure M- Street Construction Measure M2 Local Fairshare – Improvements Other than Building $70,000 Total $70,000 City Council 17 –2 10/19/2021 EXHIBIT 1 City Council 17 –3 10/19/2021 City Council 17 –4 10/19/2021 City Council 17 –5 10/19/2021 City Council 17 –6 10/19/2021 City Council 17 –7 10/19/2021 City Council 17 –8 10/19/2021 City Council 17 –9 10/19/2021 City Council 17 –10 10/19/2021 City Council 17 –11 10/19/2021 City Council 17 –12 10/19/2021 City Council 17 –13 10/19/2021 City Council 17 –14 10/19/2021 City Council 17 –15 10/19/2021 City Council 17 –16 10/19/2021 City Council 17 –17 10/19/2021 City Council 17 –18 10/19/2021 City Council 17 –19 10/19/2021 City Council 17 –20 10/19/2021 City Council 17 –21 10/19/2021 City Council 17 –22 10/19/2021 City Council 17 –23 10/19/2021 City Council 17 –24 10/19/2021 City Council 17 –25 10/19/2021 City Council 17 –26 10/19/2021 City Council 17 –27 10/19/2021 City Council 17 –28 10/19/2021 City Council 17 –29 10/19/2021 City Council 17 –30 10/19/2021 City Council 17 –31 10/19/2021 City Council 17 –32 10/19/2021 City Council 17 –33 10/19/2021 City Council 17 –34 10/19/2021 City Council 17 –35 10/19/2021 City Council 17 –36 10/19/2021 Page 1 of 10 AGREEMENT WITH AGA ENGINEERS, INC. TO PROVIDE ENGINEERING & TRAFFIC SURVEY SERVICES THIS AGREEMENT is made and entered into this 19th day of October, 2021 by and between AGA Engineers, Inc., a California corporation (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). Consultant and City are also collectively referred to herein as “Parties” or singularly as a “Party.” RECITALS A.On June 28, 2021, the City issued Request for Proposal No. 21-002, by which it sought a qualified consultant to conduct a five-year update of the current engineering and traffic survey for speed limits. The RFP shall be fully incorporated by reference as though attached hereto. B.Consultant provided a timely proposal that was selected by City staff. Consultant represents that it is able and willing to provide such services to the City. The Consultant’s proposal dated July 19, 2021 shall be fully incorporated by reference as though fully attached hereto. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A, attached hereto and incorporated by reference. 2.COMPENSATION a.City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit B. The total amount authorized during the term of this Agreement shall not exceed seventy thousand dollars and zero cents ($70,000). The base agreement cost is $55,020 with a $14,980 contingency to be used at the City’s sole discretion. b.Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City Council 17 –37 10/19/2021 Page 2 of 10 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3.TERM This Agreement shall commence on the date first written above and terminate on October 18, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for up to a one-year period upon a writing executed by the City Manager and City Attorney. 4.PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5.INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6.OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractors prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all City Council 17 –38 10/19/2021 Page 3 of 10 Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE A. Consultant shall procure and maintain for the duration of the agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representative or employees. Coverage shall be at least as broad as: 1) Commercial General Liability (“CGL”) Insurance- Insurance Services Officer Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury, personal and advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability Insurance- Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limits no less than $1,000,000 per accident for bodily injury and property damage. 3) Workers’ Compensation Insurance- as required by the State of California, with statutory limits and employer’s liability insurance with limits of no less than $1,000,000 per accident for bodily injury and disease. 4) Professional Liability Insurance (Errors and Omissions)- Consultant will maintain professional liability insurance appropriate to their profession with limits no less than $2,000,000 per occurrence or claim and $2,000,000 aggregate. B. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage, shall be available to the City. C. The insurance policies required by this Agreement are to contain, or be endorsed to contain, the following provisions: 1) Additional Insured Status- The City, its officers, officials, employees and volunteers shall be covered as additional insureds on the CGL policy with respect to liability arising out of the work or operations performed by or on behalf of Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 City Council 17 –39 10/19/2021 Page 4 of 10 33, or CG 20 38 and CG 20 37 forms if later revisions used.) 2) Primary Coverage- for an claims related to this Agreement, the Consultant’s insurance coverage shall be primary insurance and primary coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant’s insurance and shall not contribute to it. 3) Notice of Cancellation- Each insurance policy required above shall state that coverage shall not be cancelled except with notice to the City. 4) Waiver of Subrogation- Consultant hereby grants to City a waiver of any right to subrogation, which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5) Self-Insured Retentions- Self-insured retentions must be declared and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claims administration and defense expenses within the retention. The policy language shall provide or be endorsed to provide, that the self-insured retention may be satisfied by either the names inured or the City. 6) Acceptability of Insurers- Insurance is to be placed with insurers authorized to conduct business in the State of California with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. 7) Claims Made Policies- If any of the required policies provide coverage on a claims-made basis: i. The Retroactive Date must be shown and must be before the date of the agreement of the beginning of the agreement work; ii. Insurance must be maintained and evidence of insurance provided for at least five (5) years after completion of work under this agreement; iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of agreement work. 8) Verification of Coverage- Consultant shall furnish to City with original certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effective coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to work beginning shall not City Council 17 –40 10/19/2021 Page 5 of 10 waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 9)Subcontractors- Consultant shall require and verify that all subcontractors maintain insurance meeting all of the requirements stated herein. Contractor shall ensure that City is an additional insured on insurance required from subcontractors. 10)Special Risks or Circumstances- City reserves the right to modify these requirements, including limits, based upon the nature of the risk, prior experience, insurer, coverage or other special circumstances. 8.INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreem ent. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9.INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney’s fees, for infringement of any United States’ letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. City Council 17 –41 10/19/2021 Page 6 of 10 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: City Council 17 –42 10/19/2021 Page 7 of 10 To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: AGA Engineers, Inc. 211 Imperial Highway Suite 28 Fullerton, CA 92835 Fax: (714) 992-2883 Attn: Roland P. Hizon A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14.EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, sh all not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. City Council 17 –43 10/19/2021 Page 8 of 10 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City’s prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services, which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work, which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. City Council 17 –44 10/19/2021 City Council 17 –45 10/19/2021 Page 10 of 10 RECOMMENDED FOR APPROVAL ____________________________ Nabil Saba, PE Executive Director Public Works Agency City Council 17 –46 10/19/2021 Page 5 Proposal for Engineering & Traffic Survey for Speed Limits Update - RFP No. 21-002 SECTION 2: SCOPE OF SERVICES AND SCHEDULE Project Scope of Services The AGA Team developed the following tasks to provide an orderly and efficient completion of the work needed to conduct the speed zone study based on the RFP requirements and our extensive experience in conducting E&TS for various agencies throughout the years. Task 0 – Project Management and Coordination Though not identified as a specific project task in the RFP, AGA developed this task to cover the day-to-day administration of the professional engineering project. To this end, the Project Management and Coordination task will be active throughout the extent of the project. The AGA Team feels strongly that robust leadership is a key element of AGA’s management approach in order to fully leverage the expertise and experience of the Project Team. The Project Manager will ensure the timeliness, cost-effectiveness and overall success of the project. Establishing good working relationships with agency staff and reaching consensus on all proposed project recommendations is extremely important. This can be accomplished with an initial project kick-off meeting to lay the groundwork for the project and understand the agency’s perspective including project objectives, scope of work, project schedule and other project related items. Thereafter, additional meetings will be scheduled, as needed. Task 1 – Conduct Vehicle Speed (Radar) Surveys The vehicle speed surveys will be conducted in accordance with the 2020 California Manual for Setting Speed Limits published by the Division of Traffic Operations of the California Department of Transportation. A minimum of 100 bidirectional speed observations, with a minimum of 50 observations for each direction of travel, will be obtained for the 200 designated City street segments, the list of which will be provided by the City and in accordance with the City’s Master Plan of Streets and Highways and the latest California Road System (CRS) Map. This list will be provided by the City at the Project Kick-off Meeting. For street segments containing a raised median, the survey will include a minimum of 100 vehicles in each direction of travel. Obtaining a minimum 100 speed samples for each street segment will ensure that there will be a 95% probability that the sample data represents the population data for this type of study and the actual behavior of the majority of motorists. The studies will only be conducted during “good weather” conditions on weekdays and when school is in session during the off-peak hours of 9:00 AM to 4:00 PM, unless other specific time limits are specified by the City. Each speed zone will be surveyed for representative free flow speeds; that is, speeds not influenced by temporary conditions or construction work. The survey will utilize a traffic radar gun which is calibrated and certified periodically to achieve and maintain accuracy. The vehicle speed surveys will be conducted by our subconsultant, Thomas L. Hartman, a certified Traffic Radar Operator. Certification copies of the radar equipment and the radar operator are provided in Appendix B. Exhibit A City Council 17 –47 10/19/2021 Page 6 Proposal for Engineering & Traffic Survey for Speed Limits Update - RFP No. 21-002 The field survey data will be marked on a radar speed survey field sheet similar to the City supplied sample in the RFP with the following additional roadway segment information: • Adjacent land use types • Lane configuration • Roadway geometrics • Median type • On-Street Parking • No Parking/Stopping restrictions • School Zone • Truck Route • Bike Route • Bike lane facilities • Pedestrian and bicycle activity • General Comments A sample of the radar speed survey field sheet is provided in Appendix C. The final format of the field survey data sheet will be pre-approved by the City. If the collected speed survey data are unusually high or low, AGA will conduct up to twelve (12) radar speed resurveys at the same segment locations at no cost to the City. AGA will also collect the posted speed limit information for adjacent jurisdictions (e.g., the Cities of Costa Mesa, Irvine, Tustin, Orange, Garden Grove, and Fountain Valley), with roadway segments abutting or under joint control with the City of Santa Ana. Task 2 – Speed Data Analysis AGA will enter the field survey data into a speed survey data worksheet to determine the following speed data analytics: • 85th Percentile speed • 50th Percentile speed • 15th Percentile speed • Average Speed • 10 mph pace speed • Percent in pace speed • Percent over pace speed • Percent under pace speed A sample of the radar speed survey data worksheet is provided in Appendix D. The final format of the worksheet will be pre-approved by the City. Task 3 – Roadway Segment Characteristics Review A licensed Traffic Engineer will review all of the street segments to determine any roadway conditions not readily apparent to the motorist which would justify lowering the proposed speed limit to the maximum reduction permitted under the State established guidelines. These characteristics include the following: • Street width and alignment • Traffic flow characteristics • Channelization and striping patterns • Frequency of driveways • Reversed super elevation • Visibility obstructions • Roadside land use • Roadway grade • Heavy pedestrians and/or trucks • On-street parking City Council 17 –48 10/19/2021 Page 7 Proposal for Engineering & Traffic Survey for Speed Limits Update - RFP No. 21-002 The product of this review will be a summary of each of the study segments and identification of the study segments which justify consideration for maximum increase/decrease in the recommended speed limits. Task 4 – Accident History Review and Rate Calculations The AGA Team will evaluate the most current mid-block accident history (minimum two years) on each of the street segments included in the survey. For accident history analysis purposes, mid-block accidents are defined as those occurring outside of the 150’ radius of signalized intersections of the roadway segment being analyzed. This criterion excludes collisions that may be traffic signal related in nature. We have extensive experience in City traffic operations and are well qualified to review accident records. The mid-block accident rate in terms of “accidents per 1,000,000 vehicle miles of travel” for each segment surveyed will be calculated and shown on the Engineering and Traffic Survey summary sheets. The following shows the accident rate calculation: Accident Rate = Number of Midblock accidents x 106 24-hour volume x 365 x segment length x number of years Where: • Number of mid-block accidents based on a minimum of two years • 24-hour volume (both directions) for the survey segment • Segment length in miles As stated in the Santa Ana Speed Survey Q&A Set 1, released July 14, 2021, the City will provide both the accident data and the ADT count information. A minimum two-year accident data is recommended to be utilized to develop Actual Accident Rates for comparison to the Average Expected Accident Rates which is detailed in the 2017 Collision Data on California State Highways (Revised March 2020) published by the California Department of Transportation. The Average Expected Accident Rates per roadway type are summarized below: Roadway Type Average Expected Accident Rate Conventional 2 lanes or less (< 45 mph) 1.20 Conventional 2 lanes or less (> 45 mph) 0.82 Divided 4 lanes (< 45 mph) 0.91 Divided 4 lanes (> 45 mph) 0.90 Divided 5 lanes or more (< 45 mph) 1.00 Divided 5 lanes or more(> 45 mph) 1.06 Example: For a roadway segment with the following information: • 2 lane roadway • 35 mph posted speed • 17 midblock accidents/collisions in 3 years City Council 17 –49 10/19/2021 Page 8 Proposal for Engineering & Traffic Survey for Speed Limits Update - RFP No. 21-002 • 20,079 average 24-hour volume • 1.11 mile segment The accident rate for this roadway segment is calculated as follows: Accident Rate = 17 x 106 20,079 x 365 x 1.11 x 3 = 0.70 accidents per million vehicle miles (A/MVM) The Average Expected Accident Rate for this roadway segment type is 1.20; thus, the calculated accident rate of 0.70 is below the expected rate for this example. The product of this task will be the summary table showing the following: • Street segment • Segment length (in miles) • ADT information • Number of accidents • Average Expected Accident Rate • Actual Accident Rate A sample of the accident summary table is provided in Appendix E. The final format for the accident summary table will be pre-approved by the City. Task 5 – Segment Spot Speed Analysis The speed survey data analyzed in Tasks 1 through 4 will be summarized in the Segment Spot Speed Summary Table. The summary will include the information per the City provided sample in the RFP. This table includes the recommended speed limit for the street segment based on the 85th percentile speed and any justifications for setting the speed limit lower than the recommended 85th percentile speed. At a minimum, this table will include the following: • Street Name • Mean Speed • Street Segment • 10 MPH Pace Range • Existing Speed Limit • Percent of Vehicles in Pace • Recommended Speed Limit • Date of Survey • 85th Percentile Speed • Reason for speed limit change from the 85th percentile speed A sample of the Segment Spot Speed Summary Table is provided in Appendix F. The final format will be will be pre-approved by the City. Task 6 – Preparation of Draft Report A report documenting the Engineering and Traffic Study will be submitted to the City for review. It will summarize the existing speed limits and the recommended changes to the speed limits (increase or decrease) in accordance with the requirements of Sections 627, 40802(b), 22357 and 22358 of the California Vehicle Code. AGA will also document any changes in the guidelines based on the 2014 California Manual for Setting Speed Limits (basis for the 2016 City Council 17 –50 10/19/2021 Page 9 Proposal for Engineering & Traffic Survey for Speed Limits Update - RFP No. 21-002 E&TS) and the 2020 California Manual for Setting Speed Limits (basis for the 2021 E&TS), if any. It will be submitted to the City for review. As specified in the RFP, at a minimum, the report will include the following: • Radar speed survey operational procedures • Description of the purpose and methodology of Speed Zone establishment, including a discussion of realistic speed zoning, speed traps, CVC requirements, etc. • Description of the statistical analysis factors • Description of the field data used in analyzing related roadway characteristics • Accident history for the street segments • Results and recommendations • Summary of recommendations in narrative and table form per City format • Revision drafts to the City of Santa Ana Municipal Code establishing the new speed limits • Color Speed Survey Map – sample provided in Appendix G. The report will be a legal document to formally adopt or change speed limits at the surveyed locations. Task 7 – Preparation of Final Report AGA will address and incorporate the City’s consolidated comments on the draft report into the final report which will be provided to the City in both hardcopy and electronic formats. Task 8 – Presentations AGA will make up to five presentations at public meetings to report on the E&TS study findings and recommendations. Mr. Perales, Engineer of Record, will make the presentation(s) and answer any questions that come up. Task 9 – Sketches for Sign Changes (Optional) If directed by the City, AGA will survey and document the status of existing speed limit sign/posts at up to 90 locations that may require modifications. AGA’s tasks will include: • Identify each proposed new sign location at a specific distance from the nearest curb extension, • Indicate if the sign is new, a replacement, and/or removal, • Indicate if a new sign only or new sign and post will be required, and • Prepare sketches depicting the above information. The sketches will be developed by AGA in a manner acceptable to the City and using City formats as described in the RFP, i.e., the sketches will be developed by inserting electronic aerial photos into the Microstation-compatible files and showing the sign posting changes from the nearest curb return extension. AGA has performed this task on several previous speed survey projects, including the ones completed for the City of Santa Ana. City Council 17 –51 10/19/2021 Page 10 Proposal for Engineering & Traffic Survey for Speed Limits Update - RFP No. 21-002 Project Schedule AGA’s proposed project schedule, shown below, has been prepared considering all the requirements for the study detailed in the RFP in estimating the time required to complete the project. AGA has adequate staff resources to provide a Draft Report to the City of Santa Ana within twelve to fourteen weeks from receipt of the notification to proceed, and a Final Report to the City within two weeks of receipt of the written consolidated comments on the Draft Report. Given the recently adopted changes in the California Vehicle Code relative to raising or lowering speed limits, and the potential for questions relative to speed limit modifications resulting in the need for multiple presentations at the Commission/Council level, our expedited Project Schedule will allow adequate time for these presentations and ensure that the current extended seven-year validity between speed surveys will not lapse. AGA will coordinate with the City prior to data collection to ensure that no planned construction work or other events will potentially impact the scheduled data collection. City Council 17 –52 10/19/2021 Exhibit B City Council 17 –53 10/19/2021 City Council 17 –54 10/19/2021 City Council 17 –55 10/19/2021 City Council 17 –56 10/19/2021 Public Works Agency www.santa-ana.org/pw Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Pavement Management Program Update AGENDA TITLE Approve an Agreement with Bucknam Infrastructure Group, Inc. in an Amount Not to Exceed $91,000, for a Pavement Management Program Update (Project 21-6898) (Non- General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc. for the Pavement Management Program Update in an amount not to exceed $91,000, which includes the base amount of $79,038 plus optional task and contingency of $11,962, for a two-year term beginning October 19, 2021 and expiring October 18, 2023, with a provision for two, one-year extensions, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The pavement management program (PMP) is an essential tool in determining the condition, expected life, recommended improvements, and associated costs of the City's pavement assets. This program enables the City to prioritize pavement rehabilitation projects where they are most cost-effective. In addition, an updated PMP is required for the City to remain eligible for Orange County Transportation Authority (OCTA) Measure M2 funding programs and to qualify for a reduced local match requirement for using those funds. On July 21, 2021, the Public Works Agency released a Request for Proposals (RFP 21- 076) on the City's online procurement portal, PlanetBids, seeking proposals from qualified firms to perform required services necessary to update the City's Pavement Management Program. By the RFP deadline of August 11, 2021, only one proposal was received; therefore, staff re-bid the opportunity with a new deadline of September 1, 2021 to encourage additional submissions. As the result, 41 prospective vendors downloaded the documents and two proposals were received. During the RFP evaluation process, it was determined that the proposal by Omnis Inc. did not have the OCTA prequalification certification requirement for Pavement Inspection, so the proposal was deemed non- responsive since it is a funding eligibility requirement to award only to firms who prequalified for this scope of work. City Council 18 –1 10/19/2021 Pavement Management Program Update October 19, 2021 Page 2 2 1 4 9 The remaining proposer, Bucknam Infrastructure Group, Inc., demonstrated the necessary labor capacity and experience to complete the required services in work previously completed for the City. Staff recommends awarding an agreement (Exhibit 1) to Bucknam Infrastructure Group, Inc. to provide services for the Pavement Management Program Update based on the scope of work in RFP 21-076. A large proportion of the work under this agreement involves individual street assessments in the field, and most of that work will take place during the current Fiscal Year 2021-22. However, the firm must be retained through 2024 for any revisions to the Pavement Management Program analysis that may be requested by OCTA or by State and Federal grant funding agencies, as needed, in order to assure the City maintains maximum funding eligibility. The proposed services also include optional mapping and Geographic Information System (GIS) support to help with integration to the City's Asset Management System, which is currently under implementation. The mapping and GIS component will be compatible across all other City-owned infrastructure currently being tracked and mapped. Approval of this recommended action will allow the City to retain professional services for updating the City's Pavement Management Program (PMP). ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funding in the amount of $91,000 is budgeted and available in the approved Fiscal Year 2021-22 Capital Improvement Program (Project #21-6898), from the Measure M2 Program (Account No.03217662-66220). Unspent funds will be carried forward into subsequent fiscal years as needed to complete the project. The estimated spending plan is as follows: Fiscal Year Accounting Unit – Account # Fund Description Accounting Unit, Account Description Amount 2021-22 OCT - JUN 03217662- 66220 Measure M- Street Construction Measure M2 Local Fairshare - Improvements Other than Building $80,000 2022-23 JUL - JUN 03217662- 66220 Measure M- Street Construction Measure M2 Local Fairshare - Improvements Other than Building $7,600 2023-24 JUL – OCT 03217662- 66220 Measure M- Street Construction Measure M2 Local Fairshare - Improvements Other than Building $3,400 City Council 18 –2 10/19/2021 Pavement Management Program Update October 19, 2021 Page 3 2 1 4 9 Fiscal Year Accounting Unit – Account # Fund Description Accounting Unit, Account Description Amount TOTAL EXPENDITURE $91,000 EXHIBIT(S) 1. Agreement with Bucknam Infrastructure Group, Inc. for Pavement Management Program Update Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager City Council 18 –3 10/19/2021 Page 1 of 9 AGREEMENT TO PROVIDE PAVEMENT MANAGEMENT PROGRAM UPDATE THIS AGREEMENT is made and entered into on this 19th day of October, 2021 by and between Bucknam Infrastructure Group, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.On August 16, 2021 the City issued Request for Proposal No. 21-076, by which it sought a Consultant to provide Pavement Management Program Updates. B.Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 21-076. C.In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1.SCOPE OF SERVICES Consultant shall perform the services described in the scope of work that was included in RFP No. 21-076, which is attached as Exhibit A, and as more specifically delineated in Consultant’s proposal, which is attached as Exhibit B and incorporated in full. 2.COMPENSATION a.City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit C. The total amount to be expended under this Agreement shall not exceed ninety-one thousand dollars and zero cents ($91,000) during the term of this Agreement, including any extension periods. The sum is comprised of (1) the base amount of $79,038 and (2) an approximate 15% contingency in the amount of $11,962 for additional services at the City’s sole discretion. b.Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3.TERM This Agreement shall commence on the date first written above and terminate on October 18th, 2023, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may EXHIBIT 1 City Council 18 –4 10/19/2021 Page 2 of 9 be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the services being performed are part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance City Council 18 –5 10/19/2021 Page 3 of 9 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, hired, (Code 8) and non- owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $2,000,000 per claim with $2,000,000 in the aggregate. If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions 1. Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). 2. Primary Coverage: For any claims related to this contract, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it. City Council 18 –6 10/19/2021 Page 4 of 9 3. Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. 4. Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation that any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5. Self-Insured Retentions: Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. 6. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City. 7. Claims Made Policies (applicable only to professional liability): i. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. 8. Verification of Coverage: Consultant shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. City Council 18 –7 10/19/2021 Page 5 of 9 The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 9. Subcontractors: Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. 10. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or propert y rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States’ letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a City Council 18 –8 10/19/2021 Page 6 of 9 minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential Information” shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non -use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized City Council 18 –9 10/19/2021 Page 7 of 9 representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. City Council 18 –10 10/19/2021 Page 8 of 9 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Nabil Saba, PE Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Fax: 714-647-5635 City Council 18 –11 10/19/2021 City Council 18 –12 10/19/2021 EXHIBIT A Scope/RFP 21-076 City Council 18 –13 10/19/2021 City of Santa Ana RFP 21-076 Page A1-1 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR PAVEMENT MANAGEMENT PROGRAM UPDATE RFP NO. 21-076 INTRODUCTION/BACKGROUND The City of Santa Ana is seeking a qualified consultant to perform pavement condition surveys and budgetary analysis as part of the update to the City’s Pavement Management Program (PMP). The PMP surveys and analysis shall comply with Orange County Transportation Authority (OCTA) guidelines. The City’s roadways consist of approximately 450 centerline miles of paved streets and alleys. The roadways are divided into three networks: Master Plan of Arterial Highways (MPAH), Local Street, and Alley. The MPAH Network contains approximately 105 centerline miles of Major Arterial, Primary Arterial, Secondary Arterial, and Collector streets with AC and PCC surfaces. The Local Street Network contains approximately 317 centerline miles of residential and nonresidential/ industrial streets with AC and PCC surfaces. The Alley Network contains approximately 28 centerline miles of alleys with AC and PCC surfaces. The database includes 4,417 street sections in all three networks and these sections were last surveyed in 2019. These data were input into StreetSaver software; therefore, all works for this scope of services shall utilize the latest version of StreetSaver software. Description of Work: The proposal should include the following tasks and fees and any additional tasks and fees deemed necessary by the Consultant shall be clearly identified in the proposal. Additionally, the City reserves the right to provide Notice To Proceed (NTP) for any, all or none of the following optional tasks: Database Task 1 - Management and Administration The Consultant shall monitor project progress and maintain project files. Other responsibilities include supervising and reviewing the inspection process for conformance with OCTA guidelines. The Consultant shall meet with City staff to review schedule, budget, project documents, project goals, format of deliverables and clarify responsibility of each party. City Council 18 –14 10/19/2021 City of Santa Ana RFP 21-076 Page A1-2 Task 2 - Pavement Condition Surveys Collect and record pavement distress data, as per ASTM D6433-11 and OCTA guidelines. The pavement distress data shall be collected using the walking survey method; windshield surveys will not be accepted in lieu of walking surveys. Input pavement distress data into the City’s database and calculate Pavement Condition Index (PCI) for each segment utilizing the latest version of StreetSaver software. The consultant shall keep a log of any discrepancies between the database information (i.e. surface type, etc.) and actual field conditions, and shall coordinate with City staff to correct the database as necessary. The Consultant shall provide the City with a list of street sections with a difference of more than 10 PCI values since the last inspection in 2019 and the explanation for such major changes. Corrections/changes to the database shall not be made without prior City staff approval. Task 3 – Customize Database To monitor the progress of various maintenance and rehabilitation (M&R) treatments, the database shall add a customized field tracking the details of treatment types (ie 2” AHRM over 3/8” ARAM, over 2” AC over native). Additionally, the Consultant shall coordinate with StreetSaver developer to prepare a customized report to include the following fields (all of these fields are currently in the database but there is no single report output including all of them) in one single report:  Local Street Preventative Maintenance’s date  Pavement treatment data in pavement section table  Project number in M&R section  Number of slabs (PCC streets only) Furthermore, the City frequently prepares various reports for City Council. Therefore, the Consultant shall coordinate with StreetSaver developer to prepare up to five custom maps. Task 4 - Budgetary Analysis The City will provide the list of completed streets over the past two fiscal years to be updated in the database and the list of streets planned for repair over the next seven fiscal years for the budgetary analysis. Forecast future PCI values for each segment and create OCTA-required budget scenarios for each network utilizing the latest version of StreetSaver software. The consultant shall coordinate with City staff to develop a 7-year maintenance & rehabilitation strategy (including but not limited to selecting segments, treatment type, costs, and year of implementation). City Council 18 –15 10/19/2021 City of Santa Ana RFP 21-076 Page A1-3 Task 5 - Final Report The consultant shall prepare a final Pavement Management Program report and any other required submittal items, as per OCTA guidelines. The report shall include, without limitation, the methods, findings and recommendations of the consultant, which shall be presented in a single comprehensive document which, should include findings generated as part of other tasks described herein. Task 6 - Database Update and GIS Map Integration (Optional Tasks) There are approximately 30 or less segments of roadway to be added/deleted/combined from database (City will provide the list). The Consultant shall integrate GIS mapping (ESRI) with StreetSaver database / Generate updated GIS sharp file. General Requirements  All work shall be performed in conformance with the City and OCTA’s policies, procedures, and standards.  The Consultant has total responsibility for the accuracy and completeness of all inspections performed and documents prepared. The documents furnished under the Agreement shall be of a quality acceptable to the City. The criteria for acceptance shall be a product of neat appearance, well organized, and technically and grammatically correct. The assumption of the number of review rounds is not allowed.  The City has traditionally used paper distress forms but electronic data collection (using laptop/tablet computers) will be acceptable. The paper distress forms shall be submitted to the City for the City’s records or the methodology for upload of electronic data collected shall be clearly defined and a method for data verification provided. Project Deliverables  Updated database in StreetSaver.  Final PMP report; digital file on CD and 1 hard copy. Project Schedule and Milestones  Kickoff Meeting & Notice To Proceed October 12, 2021  Complete inspection & submit inspection data for review February 18, 2022  Complete Budgetary Analysis March 18, 2022  Submit Draft Pavement Management Report April 15, 2022  Complete Final Pavement Report May 6, 2022  City Council Approve PMP Report June 7, 2022 City Council 18 –16 10/19/2021 City of Santa Ana RFP 21-076 Page A1-4 Payment and Invoicing Selected Consultant shall invoice the City based on time and material according to the City’s standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retail ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City. City Council 18 –17 10/19/2021 EXHIBIT B Scope/Bucknam Infrastructure Group, Inc., Proposal City Council 18 –18 10/19/2021 PROPOSAL FOR PAVEMENT MANAGEMENT PROGRAM UPDATE 2021 (RFP #: 21-076) City of Santa Ana, CA August 11, 2021 Submitted by: Bucknam Infrastructure Group, Inc. City Council 18 –19 10/19/2021 Table of Contents City of Santa Ana TOC Pavement Management Program Update Statement of Qualifications Section Page Cover Letter .................................................... 1-1 Firm and Personal Experience ......................... 2-1 Firm Qualifications .......................................................................... 2-1 Key Project Team Members............................................................2-2 Project Team Org Chart ..................................................................2-4 Resumes..........................................................................................2-5 Understanding of Need ................................... 3-1 Project Approach/Scope of Work................................................... 3-1 Relevant Project Experience ............................ 4-1 Local Relevant PMP Project Experience ......................................... 4-1 PMP References .............................................................................. 4-1 Schedule ......................................................... 5-1 Project Schedule (Critical Path) ......................................................5-1 Fee Proposal ................................................... 6-1 Separate sealed envelope ............................................................... 6-1 - Hourly Rate Schedule............................................................... 6-2 Certifications .................................................. 7-1 Attachments 3-1, 3-2, 3-3 ............................................................... 7-1 2 4 5 3 6 7 1 City Council 18 –20 10/19/2021 August 11, 2021 Mr. Kenny Nguyen Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-36); 3rd Floor, Ross Annex Santa Ana, CA 92701 Subject: Proposal for Pavement Management Program Update – 2021 Dear Kenny: It is our pleasure to submit our proposal to the City of Santa Ana for the continuing, proactive management of your Pavement Management Plan (PMP). With the City seeking to continue the strong development and implementation of pavement management methodologies through advanced inspections, Capital Improvement reporting (CIP), OCTA compliance reporting and GIS enhancement, Bucknam Infrastructure Group, Inc. has identified a proactive and cost efficient method to assist the City in continued development of your pavement management program. Our team will focus our high-end pavement and right-of-way management knowledge, extensive Santa Ana - Orange County experience, StreetSaver and GIS/GPS technologies to optimize the City’s capital and maintenance dollars by implementing manageable and reliable infrastructure methodologies. Our PMP implementation services will be provided through cost-conscience pavement inspections, annual work history updates, additional CIP reporting, alternative budgetary reporting, GIS assessment/integration and general database management. Our firm is unique in that we provide: Relevant and accurate PMP services based on our ongoing work with the Orange County Transportation Authority (OCTA), Measure M2 compliance (Bucknam is currently assisting sixteen (16) OC agencies comply with Measure M2 Additionally, Bucknam was selected by OCTA in July, 2021 to perform a county-wide PMP assessment for all 35 local agencies and perform a 10-yr budgetary model that identifies required revenues to sustain or achieve a PCI over 75 OCTA Renewed Measure M compliant StreetSaver surveying, reporting and pavement analysis; Use of Bucknam-Fuscoe “Cloud-based Learning Technology” Artificial Intelligence (AI) to calculate, compare and qualify all AC/PCC asphalt SF’s within the City of Santa Ana City Council 18 –21 10/19/2021 Local-Orange County knowledge and experience gained through our management of 80 local agency PMP’s within Southern California. Over the past two years, Mr. Peter Bucknam served as Project Manager for numerous Orange County PMP projects (i.e. Orange, Fullerton, San Clemente, La Palma, Brea, Irvine, Fountain Valley, Huntington Beach, Costa Mesa, Tustin, RSM, Laguna Beach, San Juan Capistrano, Laguna Hills, La Habra, and Westminster) and he has personally managed over 500 PMP projects over the past twenty years Project/engineering experience that brings the understanding that StreetSaver results are not set in stone; we proactively use the available data to enhance budget forecasting, project planning and maintenance zone development Professional Engineering experience through our Principal, Mr. Steve Bucknam, P.E. who brings 40+ years of public/private local agency experience. Mr. Bucknam has served as City Engineer, Deputy City Manager, Design Engineer and Utilities Director for numerous public agencies As Project Manager, my goal is not just to meet the requirements of this project but establish a living document (Arterial & Local pavement CIP / Renewed Measure M2 submittal) that will be used throughout the term of the CIP as well as implement achievable long-term infrastructure management goals in coordination with City schedules. By selecting Bucknam Infrastructure Group, Inc., the City of Santa Ana will continue to receive a strong, knowledgeable, innovative, and communicative team with the experience to implement a cost-effective infrastructure management program. Our handpicked pavement management professionals are committed to delivering quality services to the City. Bucknam agrees with the Professional Services Agreement attached to this RFP (including the insurance requirements). This proposal is valid for ninety (90) days. Respectfully submitted, Bucknam Infrastructure Group, Inc. Peter J. Bucknam Project Manager / President City Council 18 –22 10/19/2021 Firm and Team Experience City of Santa Ana 2-1 Pavement Management Program Update Firm Profile and Qualifications With more than twenty years of managing change, Bucknam Infrastructure Group, Inc. is committed to building stronger relationships with government organizations through frequent communication and team building. We build long-term partnerships with agencies that expect and require accuracy, efficiency, and integrity in all aspects of community services. Our experienced staff is committed to ensuring that immediate and long-term goals are met and are a top priority in the development of pavement management, infrastructure management, financial, geographic information systems (GIS), and facility management projects. Our full-service Infrastructure Management - GIS Division provides comprehensive engineering and infrastructure management services, as well as database management, pavement / ROW field inspection services, and GIS automation and management. Our staff consists of registered civil engineers; former Director of Public Works-City Engineers and maintenance specialists who can help implement solutions based upon your specific facility/infrastructure needs and will provide assistance through each step of your project. Our extensive professional experience includes: Public Works Management Intranet GIS Implementation ADA Self-Evaluation/Transition Planning GIS Custom Applications GASB 34 Compliance/Reporting Water Resources Planning Pavement-CIP Management (PMP)City Engineering Services Pavement Data Conversion Federal & State Funding Assistance Pavement Condition Surveys Traffic Control Device / Sign Inventory PMS/GIS Coordination Infrastructure Grant Assistance Public Right-of-Way Inventories Maintenance Management Programs PMP Compliance Reporting Record Retention / Scanning Services Digital Roadway Imaging / Survey Regarding Pavement Management Programs, our firm is currently assisting 35+ local agencies comply with the County pavement reporting requirements. In addition to the extensive knowledge and experience of our infrastructure management professionals, Bucknam provides a broad scope of administrative, inspection, construction management, civil engineering, and GIS services to public agencies. The extensive experience of Bucknam’s staff, coupled with its service to more than 100 cities and other public agencies, assures our clients that the firm is a broad based resource with an understanding of today’s infrastructure issues and knows how to provide the necessary solutions to public agencies in today's complex governmental environment. We bring a wealth of experience to the City through our successful track record, pavement management knowledge through application, and relationship building through trust and adherence to schedule. We look forward to working with you on your project. Our handpicked management professionals are committed to delivering quality services to the City. Our office is located in Oceanside, CA. City Council 18 –23 10/19/2021 Firm and Team Experience City of Santa Ana 2-2 Pavement Management Program Update Delineation of Bucknam Infrastructure Group’s Strengths As Bucknam approaches twenty-two (22) years of pavement management experience, our firm is distinct and unique in the fact that we have continued to improve upon our long-term local agency client based throughout Orange County. Building and establishing long-term client relationships through PMP management is a clear delineation of our professional services. Bucknam’s experience and qualifications directly related to this project and other key delineation strengths include: Providing PMP services for 16 of the 34 Orange County local agencies in the past two years (47% of cities); Provided PMP services to Santa Ana for FY 2016 Update Providing PMP services to 25+ Los Angeles County local agencies in the past two years (30% of cities); Bucknam is currently working with OCTA (Mr. Harry Thomas) to assess ALL 35 Orange County agencies PMP databases to validate segmentation, inspections and preform a 10-yr budget analysis for each local agency; o The goal is to identify what level of funding each local agency needs to reach or remain above a weighted PCI of 75; Implementation of Bucknam-Fuscoe Cloud-based AI for AC/PCC square footage calculations; Staff / Firm is certified through OCTA and MTC for use and management of MicroPAVER/StreetSaver respectively o Bucknam is ASTM D6433-20 certified through OCTA until June, 2023 for PMP services to local agencies; Focused managers / field technicians that perform infrastructure management services at cost-competitive rates and deliver quality products; Local presence (Oceanside office) allows our firm to be on-site within an hour to respond Santa Ana requests and needs; Incorporation of Bucknam’s MyRoads™ – PMP mapping (web-based access/use); requires no GIS software to view your PMP online (See Task 3.2 within Scope of Work); Proven Orange County PMP economic ROI regarding long-term Pavement CIP’s recommendations, implementation, maintenance applications and increased PCI’s; City Council 18 –24 10/19/2021 Firm and Team Experience City of Santa Ana 2-3 Pavement Management Program Update Project Team – Key Staff The Bucknam pavement management team’s local agency expertise is demonstrated through: Our experience of managing pavement projects over the past seventeen years; Assisting cities comply with OCTA Renewed Measure M2 through our experience of working with sixteen (16) of the OC cities regarding PMPs every two year; Implementing StreetSaver through OCTA / METRO Project Management experience Extensive Orange, Los Angeles, San Diego, Ventura, and Inland Empire PMP project management experience; Our understanding of public works projects from the “city” side through City Engineer and Public Works Director experience; Implementing a realistic, proactive and repeatable PMP methodology that matches your agencies needs and goals. Bucknam will continue to bring our extensive experience to the City of Santa Ana by building upon our knowledge and understanding of your PMP / GIS goals. Mr. Bucknam’s pavement team includes nine (9) dedicated, qualified managers and field technicians that have served under his management for over seventeen years on PMP projects. His team of inspectors will update your PMP through sound Army Corps of Engineers - StreetSaver inspection methodologies. Mr. Bucknam’s experience covers the management and implementation of infrastructure management programs that exceeds 58,850 miles of pavement for more than 70 cities and 500+ PMP projects. Based on the scope of work related to this project, our team brings a tremendous amount of experience to the City of Santa Ana regarding field and in-house training for StreetSaver and innovative survey methodologies (i.e. Tablet-based windshield and/or automated digital roadway imaging). We bring a wealth of experience through projects, pavement application knowledge and relationship building through trust and adherence to schedule. See Section 6 of our proposal for Bucknam Infrastructure Group, Inc. staff compliance and qualification regarding OCTA’s PMP guidelines and compliancy. Bucknam Team Experience PETER BUCKNAM, Project Manager, has managed numerous pavement management projects over the past 20+ years in the Southern California region and will be the technical Project Manager for Santa Ana’s PMP project. Within this time he has served as project manager for seventy agencies in the Southern California. Peter is committed to the project from the receipt of the notice-to-proceed through completion and furthermore he is a certified PMP software trainer on MicroPAVER/StreetSaver and performed numerous training sessions for local agencies. He has performed over 50 training workshops covering software’s such as MicroPAVER, StreetSaver and CarteGraph. Our niche team of PMP experts allows our Project Manager and staff to survey the network in eight (8) weeks and deliver the Final PMP Report prior to the City’s deadline. City Council 18 –25 10/19/2021 Firm and Team Experience City of Santa Ana 2-4 Pavement Management Program Update He brings his expertise to cities through converting, implementing, updating, and enhancing pavement management programs; this covers 20+ years (11 with Bucknam Infrastructure Group, 5 with Bucknam & Associates and 5 with Berryman and Henigar). Mr. Bucknam has spoken at numerous conferences pertaining to pavement practices, surveying, management and GIS integration as well as conducted numerous City Council pavement studies. As the City moves into the “program management” phase for its pavement program, Mr. Bucknam brings his experience of working with individual cities for numerous years, where he has assisted cities from the onset (turn-key, data conversion) to high-end pavement management and GIS integration and County compliance. Our staff is proud of the numerous long-term, on-call PMP support contracts we continue to serve with local agencies (e.g. Lake Elsinore, Ontario, Fountain Valley, Huntington Beach and Rancho Santa Margarita, Fullerton and Laguna Hills). Mr. Bucknam will bring new, fresh and proactive recommendations to this project (i.e. zone maintenance) and will identify realistic program management and fiscal goals to assist the City in its upcoming CIP. Our team brings proven conversion and survey methodologies that efficiently and accurately update all pavement data within the City’s PMP. The City will receive recommendations that are sound and achievable, rather than timid or unrealistic. STEVE BUCKNAM, P.E., Principal-in-Charge,will be responsible for the overall performance of the project, day-to-day management and provide quality assurance review. Mr. Steve Bucknam is a licensed Civil Engineer (LIC #20903) and will oversee all tasks for this project. Mr. Bucknam is a former Deputy City Manager for Public Works and City Engineer of Norwalk, and City Engineer in Arcadia and Pacifica, California. He has over 45 years of professional experience and has managed street maintenance, reconstruction and improvement programs. He has developed and administered Street maintenance and improvement programs in those cities as well as the City of Newport Beach where he served as Design Division head. He has extensive experience in capital program planning, pavement construction and budgeting for street improvement programs. AARON SUTTON, Lead GIS Analyst,will oversee all GIS and PMP data migration prior and during the project. He drives all GIS creation, PMP mapping, editing and deliverables for the project and is our key staffer for the ArcGIS Online web-hosting services that we provide. Mr. Sutton has been involved with over 62 pavement management projects within San Bernardino, LA, San Diego and Orange counties. SHAUN RUSSO, Lead Field Technician, will be the lead field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. He has been involved with over 85 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project. Shaun is a certified ASTM D6433-16 inspector. AARON COHODAS, Field Technician,will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. City Council 18 –26 10/19/2021 Firm and Team Experience City of Santa Ana 2-5 Pavement Management Program Update He has been involved with over 35 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project. Aaron is a certified ASTM D6433- 16 inspector. TIM FENNESSY, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. Mr. Fennessy has been involved with over 41 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project. Tim is a certified ASTM D6433-16 inspector . With three technicians on this project that are trained in the Army Corps of Engineers survey methodology and available to begin work immediately; our survey schedule will be expedited. Our team will be able to survey the entire 450 miles of pavement within eight (8) weeks’ time due to our familiarity with the Santa Ana PMP network, experience, availability and man- power. In case of heavy rain that can potentially delay scheduled street inspections, our team includes two (2) additional certified PMP inspectors that can be added to our Field Technician team above, if necessary. Team Organization Chart Availability of Staff: Project Manager (65%) Principal-In-Charge (100%) GIS Analyst (75%) Field Technician(s) (85%) City Council 18 –27 10/19/2021 Peter J. Bucknam / Project Manager Director of Infrastructure Management – GIS EDUCATION B.A., Geography – Urban Planning, San Diego State University, 1997 PROFESSIONAL DATA Member, American Public Works Association Member, Maintenance Superintendents Association Chair, Transportation Committee, Inland Empire Report Card (ASCE) – 2005/06 & 2008/09 Co-Chair, Member APWA Committee for Street and Technology 2003-2015 Certificate of Professional Development – ASTM D6433-18; MicroPAVER Certificate of Completion – OCTA MicroPAVER / StreetSaver Distress Training (2011 thru 2022) NASSCO – Certificate, National Pipeline Assessment Certification Program (PACP) QUALIFICATIONS / EXPERIENCE OVERVIEW Peter Bucknam is an expert in infrastructure project management, pavement management-training, planning, resource management, implementation and program management. He has over twenty years’ experience in the area of Geographic Information Systems and infrastructure asset management. Mr. Bucknam has managed a wide range of infrastructure project tasks including the collection and input of infrastructure survey data, preparation of Public Works capital improvement program projections and reports, infrastructure/software needs assessments, GIS/GPS data collection, data conversion and quality control. Mr. Bucknam has performed infrastructure management services to over 70+ local agencies and is currently serving as project manager for numerous pavement management programs throughout Southern California. He has personally served as project manager for 300+ PMP projects throughout Riverside, San Bernardino, San Diego, Orange and Los Angeles counties. He has worked with over 10, Inland Empire County cities, 25 Los Angeles cities and he is currently working with 15 of the 34 Orange County agencies regarding Measure M2 MicroPAVER/StreetSaver compliance. His project level and management experience covers: pavement/sidewalk management, Traffic Control Device Inventories (TCDI), GIS implementation, Traffic Signal surveys, Right-of-Way (ROW) surveys, and ADA survey/compliance. In managing over 200 infrastructure projects in the past sixteen years, Mr. Bucknam has used a diverse amount of software to assist local agencies implement infrastructure management programs and GASB 34. These programs include MicroPAVER, MTC StreetSaver, LambdaTech’s GPSVision, CartéGraph, ESRI products, Crossroads, Lucity, Energov, Spillman, GBA Master Series, and MapInfo. Prior to joining Bucknam Infrastructure Group, Inc., Mr. Bucknam served as Director of Infrastructure Management-GIS with an Engineering consulting firm where he managed numerous public works infrastructure/ROW projects ranging from surveying, maintenance life-cycles, cost & benefit analysis, financing and construction cost estimating. This included researching, surveying, converting and implementing multiple phase pavement management projects which provided better management practices, data efficiencies and GIS functionality within local governments and maintenance facilities. In addition, he provided technical (software) support for the on-going citywide PMS projects as well as developing capital improvement plans/budgets for integrating Tablet-GIS data management functionality into future maintenance efforts. City Council 18 –28 10/19/2021 SAMPLE OF PETER BUCKNAM’S PROJECT MANAGEMENT EXPERIENCE (1997-2021) 2021 OCTA Pavement Management Plan (10 Year Study – OCTA) 2021 Pavement Management Program, City of Lake Elsinore 2021 Pavement Management Program, City of Bellflower 2021 Pavement Management Program, City of Indian Wells 2021 Pavement Management Program, City of Solana Beach 2021 Pavement Management Program, City of Barstow 2021 Sign Inventory Program, City of Norwalk 2021 Pavement Management Program, City of San Juan Capistrano 2021 Pavement Management Program, City of La Habra 2021 Pavement Management Program, City of Gardena 2021 Pavement Management Program, City of Menifee 2021 Pavement Management Program, City of Duarte 2020 Pavement Management Program, City of Pomona 2020 Pavement Management Program, City of Covina 2020 Pavement Management Program, City of Redlands 2020 Pavement Management Program, City of Lomita 2020 Sign / Pavement Management Programs, City of National City 2020 Sign / Pavement Management Programs, City of Murrieta 2020 Pavement Management Program, City of Brea 2020 Pavement Management Program, City of Tustin 2020 Pavement Management Program, City of Compton 2020 Pavement Management Program, La Cresta HOA, Temecula 2020 Pavement Management Program, City of Glendora 2020 Pavement Management Program, City of La Palma 2020 Pavement Management Program, City of Laguna Beach 2020 Pavement Management Program, City of Sierra Madre 2020 Sidewalk / Pavement Management Programs, City of Lynwood 2020 Pavement Management Program, City of Alhambra 2020 Pavement Management Program, Inland Empire Utilities Agency 2020-25 Pavement Management Program, City of Orange 2020-23 Pavement Management Program, City of Fullerton 2020-25 Pavement Management Program, City of Ontario 2020 Pavement Management Program, City of Huntington Beach 2020 Pavement Management Program, City of La Verne 2020 Pavement Management Program, City of Monrovia 2020 Pavement Management Program, City of Norwalk 2020 Sign Inventory Program, City of Aliso Viejo 2020 Pavement Management Program, City of South Pasadena 2020 Pavement Management Program, City of Westminster 2019 Pavement Management Program, City of Rialto 2019 Pavement Management Program, City of Palmdale 2019 Pavement Management Program, City of El Segundo 2019 Citywide GIS Operation & Maint. Services, City of Duarte 2019 Citywide GIS Operation & Maint. Services, City of Paso Robles 2019 Pavement Management Program, City of Fountain Valley City Council 18 –29 10/19/2021 1 C. Stephen Bucknam, Jr., P.E., Principal-in-Charge EDUCATION B.S., Civil Engineering, Loyola University of Los Angeles, 1967 M.S., Environmental Engineering, Loyola University of Los Angeles, 1972 PROFESSIONAL DATA Registered Professional Engineer, States of California (No.20903) and Washington (No.17310) California State Community College Teaching Credential Fellow, American Society of Civil Engineers Former, City Engineer, Deputy City Manager, City of Norwalk Member, Board of Directors – Urban Water Institute Life Member, American Public Works Association Member, Water Environment Foundation Member, University of California Irvine, Civil & Environmental Engineering Affiliates Honorary Member, Chi Epsilon EXPERIENCE OVERVIEW Over forty years’ experience in the administration, management, planning, design and construction management of public works and development programs and projects including: water and wastewater projects, pavement management programs, transportation, drainage, including: program management, master planning, infrastructure planning and maintenance programming, environmental studies, street, highway, alley, storm drain, water and sewer system design, rate studies, emergency planning, facilities design, groundwater studies, wells, reservoirs, site studies, pump stations, lift stations, intergovernmental negotiations and agreements, hydrology, treatment facilities, building design, grants, regulatory permitting, system appraisals, R/W negotiations, acquisitions and documentation, project management, production control, operations studies, capital improvement programming and budgeting, hydroelectric projects, underground utilities, assessment districts, surveying, mapping, legal testimony to public boards, commissions and councils, and direction of technical advisory committees to joint powers agencies and water districts. Transportation / Streets – Highways - Traffic Served as Contract City Engineer for the City of Arcadia responsible for long range advanced planning of the City’s transportation engineering program. Directed the preparation of the City’s Transportation Master Plan which identified, consistent with the City’s General Plan the transportation related needs under these requirements so of AB 1600 nexus constraints. Acted as Principal in charge over a Pacific Coast Highway (SR-1)/Newport Boulevard (SR-55) interchange, City of Newport Beach. Project involves a study of various alternatives, conventional and unconventional, for improvements to the existing interchange. Restraints include limited right-of-way, environmental challenges (e.g., Newport channel bridge widening, "Arches" liquor store and restaurant property acquisition, and existing bridge aesthetics), and potential hazardous waste issues. Alternatives were evaluated and selected to include in the PSR. Included project coordination with various agencies and sub consultants, and oversight of concept geometries, cost estimating, and report preparation. City Council 18 –30 10/19/2021 2 Conceptual study, Project Study Report, and Project Report for I-710/Firestone Boulevard interchange modification and Firestone Boulevard improvements for City of South Gate. Also involved a feasibility study which included preparation of a traffic study, conceptual plans for several types of interchanges, construction cost estimates, and preliminary Caltrans Project Study Report. Prepared ISTEA National Highway System funding application for authorization and appropriation. Coordination with Caltrans District 7. Mr. Bucknam has served as the working Principal / Civil Engineer for all pavement management related projects that Bucknam has performed. This includes projects listed below: 2021 OCTA Pavement Management Plan (10 Year Study – OCTA) 2021 Pavement Management Program, City of Lake Elsinore 2021 Pavement Management Program, City of Bellflower 2021 Pavement Management Program, City of Indian Wells 2021 Pavement Management Program, City of Solana Beach 2021 Pavement Management Program, City of Barstow 2021 Sign Inventory Program, City of Norwalk 2021 Pavement Management Program, City of San Juan Capistrano 2021 Pavement Management Program, City of La Habra 2020 Pavement Management Program, City of Gardena 2020 Pavement Management Program, City of Menifee 2020 Pavement Management Program, City of Duarte 2020 Pavement Management Program, City of Lomita 2020 Sign / Pavement Management Programs, City of National City 2020 Sign / Pavement Management Programs, City of Murrieta 2020 Pavement Management Program, City of Brea 2020 Pavement Management Program, City of Tustin 2020 Pavement Management Program, City of Compton 2020 Pavement Management Program, La Cresta HOA, Temecula 2020 Pavement Management Program, City of Glendora 2020 Pavement Management Program, City of La Palma 2020 Pavement Management Program, City of Laguna Beach 2020 Pavement Management Program, City of Sierra Madre 2020 Sidewalk / Pavement Management Programs, City of Lynwood 2020 Pavement Management Program, City of Alhambra 2020 Pavement Management Program, City of Orange 2020 Pavement Management Program, City of Fullerton 2020 Pavement Management Program, City of Ontario 2020 Pavement Management Program, City of Huntington Beach 2020 Pavement Management Program, City of La Verne 2020 Pavement Management Program, Inland Empire Utilities Agency 2020 Pavement Management Program, City of Monrovia 2020 Pavement Management Program, City of Norwalk 2020 Sign Inventory Program, City of Aliso Viejo 2020 Pavement Management Program, City of South Pasadena 2020 Pavement Management Program, City of Westminster 2019 Pavement Management Program, City of Rialto 2019 Pavement Management Program, City of Palmdale City Council 18 –31 10/19/2021 City Council 18 –32 10/19/2021 Understanding of Need / Scope of Work City of Santa Ana 3-1 Pavement Management Program Update Project Understanding / Approach We have defined detailed phases to the scope of work in accordance to the City’s RFP; 1. Management and Administration a. Project Status Meetings – Quality Control Program b. Client Satisfaction / Project Deliverables 2. Pavement Condition Surveys 3. Budget Analysis 4. Final Report (Internal City CIP / OCTA Compliance Reporting) 1) Project Implementation (MPAH Network) TASK 1.1: Database Update Bucknam will review all available City Circulation Element and OCTA Master Plan of Arterial Highways (MPAH) functional classifications to ensure that all sections within the StreetSaver database are consistent with the City Circulation Element & OCTA MPAH designations. Deliverable: Citywide street classification verification report and GIS map TASK 2.1: Management and Administration Building upon our previous successful Santa Ana PMP projects, Bucknam will implement the key first step of an effective pavement management program; frequent communication and timely scheduled data updates Our team will set a Project Kickoff meeting to further discuss and review in detail the expectations of the project, StreetSaver use and status, technical approach, boundary section verification, section ID management & surveys, Orange County Transportation Authority (OCTA) compliance, finalization of the scope of work, review of schedule, format of deliverables and clarification responsibility of each party. This effort will build consensus between the Street Maintenance and Engineering departments as well as build stronger ARTERIAL and LOCAL maintenance programs. The first key topics to be discussed will include the review and assessment of the existing StreetSaver pavement plan/data, OCTA compliance, and survey areas based on recent maintenance work and schedules, new construction, data quality and condition, current pavement procedures, historical expenditure levels, and desired service levels. Project Status Meetings - Quality Control Program Status Meetings and Progress Reports Minimum of three meetings during the project (kickoff, field, and status meetings) – minimum of eight (8) hours; Field review meetings; City Council 18 –33 10/19/2021 Understanding of Need / Scope of Work City of Santa Ana 3-2 Pavement Management Program Update Monthly progress status reports will be delivered to City project manager. Quality Control (QC) We will use a statistical sampling approach for measuring the quality of our field technician’s work. In this manner, 10 percent of the original 450 miles of surveys will be re-surveyed by an independent survey crew, supervised by a field supervisor, and the results will be compared to the original surveys (this will include 45 mi. of arterial/local/alley QC). Our QC process involves checking the field crews’ work in a “blind study” fashion. Quality control checks will be performed at the end of each survey week. This will ensure that all field personnel are properly collecting distresses and pavement quantities for all street segments. PCI variance reporting will be performed where previous PCI 2019 data will be compared to newly inspected 2021 PCI data; if PCI’s vary more than ten (10) points per year Bucknam staff will assess the potential cause through unrecorded work history, accelerated pavement deterioration, etc. Bucknam will record/log any discrepancies between the previous and current PMP databases (any corrections/changes to the database shall not be made without prior City staff approval). Since we are collecting distress information on our field Tablets with the Santa Ana MicroPAVER database live, our staff will perform several quality control tests within the pavement management software using a sample set of the City of Santa Ana’s street distress data. This will ensure that all system and analysis settings as well as City recommendations and standards are being followed. All general draft and final reporting will follow the OCTA “Countywide Pavement Management Program, Guidelines Manual. Over the past two years, Bucknam has submitted seventeen (17) OCTA Measure M2 compliant reports for OC municipalities, they include: Every year our staff has attended the OCTA MicroPAVER Distress Training Classes held from 2011 thru 2021. In February 2021 our staff was acknowledged as “qualified inspectors and firm” to prepare Pavement Management Plans compliant with the OCTA Countywide Pavement Management Guidelines (this compliance runs through June 2023; see documentation at the end of our scope of work). Deliverable: Monthly Project Status reports, field review and project status meetings, OCTA QA/QC Plan City Council 18 –34 10/19/2021 Understanding of Need / Scope of Work City of Santa Ana 3-3 Pavement Management Program Update Client Satisfaction / Project Deliverables Shown throughout our Scope of Work, each Task is summarized with project deliverables. Client satisfaction will derive from frequent communication with the Project Manager and key staff members from the Engineering and Street Maintenance departments. Project success is created by delivering on three main factors; 1) Adherence to scope tasks and deliverables 2) Performing to the standard set by the Project Schedule; and 3) Controlling costs. Our Project Manager will follow each of these factors throughout the duration of the project Deliverable: Project Status Updates, as stated in Task 2.1 TASK 2.2: Conduct Pavement Condition Survey Once the pavement segmentation has been assessed and verified, the inspection of approximately 450 MPAH & Local centerline miles will be performed per ASTM D6433 and OCTA guidelines. 1. Walking - All sections are surveyed through “two-pass test” walking methodologies. AC/PCC distress types will be collected based upon actual surface conditions and physical characteristics of the segment. Surveying methods will be conducted by remaining consistent with ASTM D6433 & the Army Corp of Engineers AC/PCC sampling guidelines while being flexible to current City requirements. All sample locations are observed through walking surveys; samples areas will cover a minimum of 20% of the total section area and will be 2,500 SF +/- 1,000 SF in size. According to the City’s RFP the following pavement sections are to be surveyed for the upcoming 2021 PMP update: MPAH – 105 MPAH network centerline miles (2021-22 survey) o Survey will exclude private streets, Orange County unincorporated areas and State Highways o Recently overlay maintenance will reduce the amount of necessary survey, Bucknam will coordinate mileage and cost reduction with City prior to survey o Based on the City’s RFP project Introduction and Task 2 description all segments within the three (3) networks were surveyed in 2019; according OCTA guidelines only the City’s MPAH routes need to be surveyed during FY 2021 – if the City elects to survey MPAH, Local and Alley routes, Bucknam included those efforts within our proposed fee; o If City requests a full network-wide survey we have included these cost efforts within our Fee Proposal (450 miles) City Council 18 –35 10/19/2021 Understanding of Need / Scope of Work City of Santa Ana 3-4 Pavement Management Program Update Distress types will be collected based upon actual surface conditions and physical characteristics of the segment. Surveying methods will be conducted by remaining consistent with StreetSaver & the Army Corp of Engineers sampling guidelines while being flexible to current City practices. We will use the City’s GIS centerline live in the field to reduce survey times and project schedules. If the City has a recent high-resolution aerial (approx. 3”) we will use this file during our field survey efforts to verify street measurements and other segment attributes. For all surveys, the use of our StreetSaver PMP-Tablet units allows our staff to collect pavement data with the City of Santa Ana’s StreetSaver database live in the field. Due to StreetSaver being a cloud-based PMP we will be assessing our field crew’s work daily/weekly at our office to ensure quality control and management. Our MobileRater Tablet methodology sets us apart from the competition since we are using a paper-less inventory process to enter data; we are also using the City’s street GIS layer live on our Tablets to expedite our surveys and GIS editing. Roadway Verification Survey - A listing of the field attribute data that is updated/verified during the survey for the pavement management database is listed below. Bucknam will obtain measurements of each streets width, length and surface classification and compare it to existing StreetSaver data. Discrepancies in the data will be tabulated and reviewed by Bucknam and the City prior to any update within StreetSaver. 1. Field Attribute Data (updated and/or verified) From/to, indicating the assigned limits of the section, sample test areas, street name, a street codification (arranged west to east and south to north) Street ranking indicating local, alley, arterial, collector, # of lanes, surface type Historical PCI tracking from previous inspections and 2021 PCI inspections Segment quantities, indicating the length, width, and total true area of the section Pavement distresses compliant with StreetSaver – OCTA guidelines (i.e. alligator cracking, block cracking, rutting, long/trans cracking, weathering, etc. Provide City with “discrepancy report” indicating variances between field data collection and previous PMP database 2. Conditional data will be evaluated for all street segments and will include: StreetSaver 20 AC & 19 PCC distresses by type, severity and sample area PCI ratings (0-100); per segment, per grid zone, per maintenance zone and citywide Corrections / changes to the database shall not be made w/o prior City approval City Council 18 –36 10/19/2021 Understanding of Need / Scope of Work City of Santa Ana 3-5 Pavement Management Program Update We welcome staff members from the City of Santa Ana to join our surveys. All pavement data will be entered into the City’s current StreetSaver licensed software. All items listed above will be maintained by our staff for the duration of this project. Data management will be performed in-house at our Oceanside office. At the completion of the project, the StreetSaver database will be verified and Bucknam will ensure that it is accessible within the City’s information services/communication network. 3. Section Distress and PCI Reporting Once inspections are completed, we will generate a draft Pavement Condition Index (PCI) Report for City staff to review. PCI reports will include the necessary data listed within the Countywide Pavement Management Program, Guidelines Manual; Chapter 3 (Agency Submittals). At a minimum, the Santa Ana Pavement Condition Index (PCI) Report will include: Present condition index per segment, per rank, per maintenance zone and citywide Present condition of segments and future performance for the next seven years based on performance prediction modeling and local conditions Identify the form, condition and causes of pavement failure (if possible) Deliverable: Citywide draft PCI report, Pavement segment data required within Chapter 3 PMP Guideline Manual (OCTA) TASK 2.3: Customize Database and Maps The City has requested that customized maintenance & rehabilitation (M&R) treatments be added to StreetSaver in order to track M&R progress (i.e. 2” ARHM over 3/8 ARAM, over 2” AC over native). Bucknam will add this tracking field to the Decision Tree and Work tracking tools within StreetSaver. Additionally, Bucknam will work with StreetSaver development staff (Mr. Dave Baker and other key Devmecca staff) to coordinate the preparation of a Santa Ana Custom Report that will include the following data fields: Furthermore, the City has requested that for the preparation of up to five custom maps for presentation to upper management/City Council; Bucknam will coordinate with Devmecca and StreetSaver support staff to publish the draft and final map products. City Council 18 –37 10/19/2021 Understanding of Need / Scope of Work City of Santa Ana 3-6 Pavement Management Program Update TASK 2.4: Budgetary Analysis Bucknam will review all city provided maintenance projects that have been completed since the last major PMP update (i.e. June 2019) as well as a listing of “scheduled” for M&R over the next seven years. These records will be assessed and entered into StreetSaver. Our staff will generate an updated work history report for City review and compliance. We will assist the City in developing the most cost-effective preventative maintenance, rehabilitation and R&R strategies possible. This will be accomplished by meeting with the City to discuss and strategize maintenance activities that are currently being used by the City. Based on the City’s current AC & PCC applications and other M&R practices used we will conduct an historical and prospective analysis on the conditional and financial impact these current practices have on the pavement network. Based on our fiscal and deterioration analysis, we will present our results and recommendations to City staff. This analysis will become an essential building block for the 2022-2029 fiscal year maintenance programs. We will establish/update a M&R “decision tree” that will be used to generate pavement recommendations that match current 2021 practices. This will be accomplished by assessing/updating the unique and individual deterioration curves within StreetSaver based on functional class (i.e. arterial, collector, local), ride quality, traffic volumes and age. Our staff will review the Santa Ana’s deterioration curves that have been developed based on historical pavement condition, inspection, surface type, StreetSaver deterioration, and road class. The curves will be modified based on 2021 pavement conditions. The strategies that are typically reviewed are rehabilitation and reconstruction (R&R), localized maintenance, slurry seals, and various overlay types, the expected improvement in pavement condition, the life-cycle extension that would result and the unit costs for maintenance. All maintenance practices/unit costs will be integrated into StreetSaver and will be derived from the most recent construction bids for pavement rehabilitation. We will account for inflation rates when long-term revenues projections are made. Our staff will also update the City’s residential maintenance zone approach. We will focus on projecting budgets and maintenance recommendations for all streets within maintenance zones; this will allow us to proactively schedule maintenance efforts throughout the multi-year CIP as well as achieve the desired level of PCI across the City. Our Project Manager and Principal will work closely with City in defining repair and rehabilitation strategies during each fiscal year (i.e. 2022-2029). Once the repair/rehabilitation strategies have been defined, the identification of a seven year Forecasted Maintenance schedule will be generated. The recommended budget scenarios will be identified on the basis of several criteria: Assessment and review of the City’s Pavement CIP; Present pavement conditions; Desired levels of service and available resources; Cost benefit of individual strategies (e.g. maintain 80 PCI, reach a PCI of 85 in 7-years); Recommendations budget strategies and unit costs City Council 18 –38 10/19/2021 Understanding of Need / Scope of Work City of Santa Ana 3-7 Pavement Management Program Update Demonstration of effectiveness of several M&R strategies including preventive, recycling alternatives, high-density mineral bonds and surface/base reconstruction Scheduling with the City’s major CIP projects (water, sewer, etc.) ; Budgetary recommendations that satisfy OCTA Local Match Reduction guidelines; Future routine maintenance needs based on projected deterioration rates; Renewed Measure M and AHRP objectives and improving citywide weighted PCI The primary emphasis of this task is to maximize the scheduling of street maintenance using the most cost-effective strategies available and taking into account a life-cycle cost analysis. A working “draft” Final Report will be generated for City staff to review. The report will include an executive summary, the PCI Report as well as draft budgetary findings and recommendations. Deliverable: Two copies of the Draft Pavement Management Program Report TASK 2.5: Final Report - OCTA Compliance Reports / Citywide CIP Report Through our previous project experience with the City; internal staff has developed a comprehensive, reliable PMP report that is compliant with OCTA and internal needs. If necessary, Bucknam will deliver the Final Report to the City which will be essential for staff reference and use as well as presented in a way that is beneficial for elected officials/upper management. This report will assist the City in complying with OCTA and its most recent Countywide PMP Guideline requirements. The report will be prepared in a format that uses the information delivered by StreetSaver in conjunction with the information and analysis performed by our team. The report will also provide the City with information on: Current inventory and pavement conditions indices (PCI) for all road classes Projected annual rehabilitation programs for street maintenance for a 7-yr period (ARTERIAL and LOCAL Forecast Maintenance Reports) that show the largest return on investment and acceptable levels of service Modeling and comparison of budget scenarios typically include: Maintenance required to complete all streets within 7-years Current / Actual budget projection (citywide approach) 7-year CIP projection budget for OCTA submittal requirements Final Local Match Reduction budgetary models / results Strategies and recommendations for the City’s AHRP, SB1, Measure M and maintenance programs and procedures, including a preventative maintenance schedule Supporting documentation required by OCTA A detailed breakdown of deferred maintenance (backlog) City Council 18 –39 10/19/2021 Understanding of Need / Scope of Work City of Santa Ana 3-8 Pavement Management Program Update Our OCTA PMP submittals have been well received by OCTA and are formatted in such a way for easy review and acceptance. Our staff will include within the draft/final report the following minimum data: I. Pavement Management Plan Certification II. Executive Summary III. Background (Santa Ana PMP) IV. Current Pavement Conditions (PCI) V. Projected Pavement Conditions (PCI) VI. Alternative Funding Levels Maintain Existing Average Network PCI Improve Average Network PCI VII. Current and Projected Backlog by Year of Pavement Maintenance Needs VIII. Centerline Mileage IX. Percentage of Network in Each of Five Condition Categories Based on Centerline mileage X. Reduction in M2 Local Match XI. Appendix A – Seven-Year Road Maintenance and Rehabilitation Plan Based on Current or Expected Funding Level XII. Appendix B – Complete Street Listing Current Conditions XIII. Appendix C – Quality Assurance / Quality Control Plan Introduction Objectives Structure of QA/QC Plan Condition Survey Procedures Accuracy Required for Data Collection Random and Systematic Re-Inspections PCI Comparison with Past Surveys Inspector Qualifications and Experience Safety Procedures XIV. Appendix D – Pavement Management Data Files We will make a presentation of the results from the 2021 PMP update to City personal and/or City Council if necessary (pro-bono). Registered Engineer Mr. Steve Bucknam, P.E., will review all completed data and prepare and sign a final report incorporating the results of our pavement evaluation and conditions. We will provide engineered recommendations for pavement rehabilitation and replacement design based upon field data and analysis. Deliverable: Digital file on DVD, one (1) hardcopy of the Final Pavement PMP, in binder and electronic form (.pdf), will be sent to the City. Bucknam will provide one (1) verified copy of StreetSaver database on DVD as well as all M&R, survey and budget analysis data. City Council 18 –40 10/19/2021 Understanding of Need / Scope of Work City of Santa Ana 3-9 Pavement Management Program Update Optional Tasks TASK 3.1: GIS Map Integration As an enhancement and proactive approach to this project, our staff will update the existing Pavement-GIS link between MicroPAVER and the City’s GIS system. Our staff will review, with City staff, all ongoing upcoming capital projects that may impact the GIS mapping delivered for this project (includes approx. 30 or less segments to be added/deleted from database). The maps described below will be incorporated into the City’s Final PMS report: PCI values for every section Work History identifications 7-yr Arterial / Local Rehabilitation and Slurry Seal Programs Functional classification maps Once the City has approved the Pavement Condition Report, we will update the necessary MicroPAVER-GIS linkages (street names will be shown on all maps). By using the unique ID’s within the PMS and the City’s ESRI street shapefile ID’s, we will create a one-to-one match for each pavement section in the GIS. Our staff will coordinate all project deliveries with the Public Works and the GIS division to ensure that the most current and accurate PMS-GIS maps are represented within the City’s GIS enterprise. We can also provide this data to the City’s ESRI ArcGIS Online software (if owned) or can provide these mapping services through Bucknam Web-GIS portal supported through ArcGIS Online. Deliverable: Complete GIS files/themes based on list above (shapefiles). TASK 3.2: Santa Ana MyRoads™ PMP Web-Portal Santa Ana MyRoads™ Web-Portal – Bucknam’s proprietary option of MyRoads™ is a great match for the Santa Ana PMP today and the future. This option brings your PMP data to life within a dynamic PMP dashboard! Bucknam now provides all our PMP clients with a unique and agency driven “MyRoads™” web- portal that provides instantaneous access to your pavement management database. This “dashboard” allows users to toggle through individual sections via GIS mapping selections, zone queries, rank selection, PCI ranges, etc. to review all section metrics, latest/previous inspections, work histories generate filtered PCI reports and identify potential maintenance costs based upon your unique needs. Bucknam has shown below a current local agency MyRoads™ account actively working! This tool will be accessed by City staff simply through a Username/Password methodology. As City Council 18 –41 10/19/2021 Understanding of Need / Scope of Work City of Santa Ana 3-10 Pavement Management Program Update changes are made to the Santa Ana PMP database the MyRoads™ dataset is changed to reflect work history edits, PCI inspections and section changes. In summary, MyRoads™ allows the user perform the following dynamic functions: Query specific segment(s) to view current/historic PCI, work history inspection; Filter for pavement sections within a zone, PCI range and/or functional class; Select a pavement section or grouping of section through the on-board GIS tool; Enter slurry, overlay & reconstruction unit costs to determine preliminary cost of maintenance and resulting citywide PCI o Display critical street / ROW assets along pavement section(s) that are critical to Engineering Bid development and solicitation (ADA ramps, utilities, trees, etc. Displays all final GIS project maps (PCI, work history, 5-yr forecasted maintenance, etc.) Bucknam will train Santa Ana staff on the simply use of the MyRoads™ dashboard General Requirements Bucknam agrees that project work shall be performed in conformance with the City and OCTA’s policies, procedures and standards Bucknam shall have total responsibility for the accuracy and completeness of all inspections performed and documents prepared. The documents provided under the Agreement shall be of a quality acceptable to the City. The criteria for acceptance shall be a product of neat appearance, well organized and technically and grammatically correct. No assumption of the number of review rounds has been taken Bucknam will be using laptop/tablet based surveys (digital input/output); as a deliverable a paper based forms shall be submitted to the City for the City’s records or the methodology for upload of electronic data collected shall be clearly defined and a method for data verification provided Project Deliverables Updated StreetSaver database within City’s license cloud-based program(batch file format delivery for OCTA; digital file on DVD/CD Final PMP report; digital file on DVD/CD and 1 hard copy City Council 18 –42 10/19/2021 Relevant Project Experience City of Santa Ana 4-1 Pavement Management Program Update Relevant Project Experience The following project experience presents our description of work, its relevance in completing similar projects for numerous other agencies, OCTA Measure M & M2, Prop. A, and METRO compliance, PMP experience, PMP software training expertise, and the broad knowledge of our pavement project team. Our project team brings over 75 years of public/private engineering and data management experience to the City of Santa Ana. This includes over 500 PMP projects covering turn-key projects, simply training of City staff with pavement management methods, County Measure/Proposition compliancy, financial strategies and Capital Improvement Programs. Mr. Peter Bucknam, our Project Manager, has worked with over seven (7) San Diego County local agencies, over half the cities within Orange County and 30+ Los Angeles county cities regarding pavement management projects. Over the past twenty-two years, Mr. Bucknam has worked on numerous projects similar to Santa Ana’s current PMP project. We have listed four (4) similar pavement management projects that cover the same task descriptions as listed in your RFP: 1. 2000/25 – City of Rancho Santa Margarita, “Citywide Pavement Management Program” 2. 2013/21 – City of San Juan Capistrano, “Citywide Pavement Management Program – GIS 3. 1998/22 – City of Fountain Valley, “Citywide Pavement Management Program – GIS” 4. 2011/16 – City of Santa Ana, “Citywide Pavement Management Program” Bucknam Infrastructure Group, Inc. Citywide Pavement Management Program Update City of Rancho Santa Margarita (FY 2000-2025) – StreetSaver Mr. Wilson Leung, P.E., Principal Engineer – (949) 635-1800 x.6506 22112 El Paseo, Rancho Santa Margarita, CA 92688 wleung@cityofrsm.org Over the past nineteen years, our Project Manager (Mr. Peter Bucknam) has overseen/managed 18 PMP projects for the City of Rancho Santa Margarita. In this span of time the City has increased their overall PCI from the mid-60’s to the mid-80’s and has been able to sustain the PMP at a high-level of condition. During this time, until 2015, the City utilized MicroPAVER software to manage the PMP; through Bucknam’s 2015 project RSM converted to StreetSaver. Bucknam has assisted RSM with four additional StreetSaver / OCTA deliveries since 2015. We have just signed a new five (5) year contract with the City for PMP services. City Council 18 –43 10/19/2021 Relevant Project Experience City of Santa Ana 4-2 Pavement Management Program Update Citywide Pavement Management Program Update City of San Juan Capistrano (2013-2021) - StreetSaver Mr. Joe Parco, City Engineer – (949) 443-6353 32400 Paseo Adelanto, San Juan Capistrano, CA 92675 jparco@sanjuancapistrano.org Over the past eight (8) years, our Project Manager (Mr. Peter Bucknam) has overseen/managed four PMP projects for the City of San Juan Capistrano. In this span of time the City has increased their overall PCI from the mid-60’s to the mid-70’s and has been able to sustain the PMP at a high-level of condition. Initially, the City utilized MicroPAVER software to manage the PMP; through Bucknam’s 2015 project San Juan converted to StreetSaver. Bucknam has assisted RSM with three additional StreetSaver / OCTA deliveries since 2015. Citywide Pavement Management Program City of Fountain Valley (1998-2022) - MicroPAVER Mr. Temo Galvez, Deputy Director of Public Works / City Engineer – (714) 593-4517 10200 Slater Avenue, Fountain Valley, CA 92708 (temo.galvez@fountainvalley.org) Mr. Peter Bucknam has managed the City of Fountain Valley’s pavement management program for over twenty-four (24) years and is current beginning the 2021-22 annual update for MPAH/Locals for Measure M2 compliance. Over the twenty-two years Mr. Bucknam has overseen fourteen phases of pavement survey, built the City’s Pavement-GIS layer and assisted the City in accomplishing the overlay of more than 90% of the City’s arterial network. Our team assisted the City in implementing an Intranet ArcServer Intranet GIS to assist the City in managing all it GIS assets. Our firm converted all pavement data from CarteGraph to MicroPAVER (2005) based on the use of the program from surrounding agencies and its integration into the City’s GIS Intranet program. Residential maintenance zone management is now the focus of the program where our project team is performing survey, coring and the reorganization of the City’s slurry/cape seal zones to create a more attainable, proactive residential maintenance program. Additionally, our staff has performed a citywide arterial and collector pavement management study, sign, catch basin, and curb marking inventory for the City using the Digital Roadway Imaging shown in our scope of City Council 18 –44 10/19/2021 Relevant Project Experience City of Santa Ana 4-3 Pavement Management Program Update work. Bucknam serves as the City’s on-site GIS Program Manager where we support all GIS services within all departments; this contract runs through FY 2020 Citywide Pavement Management Program Update City of Santa Ana (2011-2016) – MicroPAVER/StreetSaver Mr. Kenny Nguyen, P.E. – (714) 647-5632 20 Civic Center Plaza (M-36); Ross Annex, Santa Ana, CA 92701 (knguyen@santa-ana.org) Bucknam has been working with the City of Santa Ana since 2008 and Peter Bucknam, our PMP Project Manager, has worked with the City contiguously since 2001. Recently in 2016, Bucknam was contracted to assist the City in complying with the OCTA survey and reporting requirements. This project consisted of surveying all MPAH, Local and Alley sections citywide. Additional local agencies our project manager and staff have worked with over the past fourteen years regarding Pavement Management Programs: City of Santa Ana City of El Segundo City of Cathedral City City of Temecula City of Sierra Madre City of Westminster City of Burbank City of Alhambra City of San Clemente City of Pico Rivera City of Yorba Linda City of Beverly Hills City of Los Alamitos City of Tustin City of Santa Barbara City of Stanton City of Rancho Palos Verdes City of Palmdale City of Culver City City of Moreno Valley City of Arcadia City of Carlsbad City of Cypress City of Huntington Park City of Costa Mesa City of Diamond Bar City of La Habra City of La Habra Heights City of Lake Elsinore City of Lomita City of National City OCSD OCTA City of Norwalk City of Orange City of Palm Desert City of Santee City of Rosemead John Wayne Airport City Council 18 –45 10/19/2021 Schedule City of Santa Ana 5-1 Pavement Management Program Update Our Critical Path Method (CPM) project schedule shows each major task identified in our scope of work, as well as quality control milestones and meetings. See key milestone dates from the project schedule below: Project Kickoff – October 12, 2021 Survey Completion – February, 2022 Completion of Budgetary Analysis – March, 2022 Delivery of draft PMP – April, 2022 City comments returned to Consultant – April, 2022 Delivery of City CIP Final Report – May, 2022 o Santa Ana CIP data/Final Report & OCTA Compliant report, revenue projections will be submitted by May, 2022 Implementation of StreetSaver database within MTC cloud – Any time after acceptance of Final PMP All pavement and GIS data pertinent to the project deliverables will be submitted with the Final PMP report, May, 2022 Bucknam’s current workload for the upcoming months (October thru April) have been scheduled in a manner that the City of Santa Ana’s PMP project will be delivered on-time and within budget. The project schedule for the fall / winter 2021-22 has been set with our staff internally and we are ready to start the project. City Council 18 –46 10/19/2021 Fee Proposal City of Santa Ana 6-1 Pavement Management Program Update Fee Proposal Bucknam Infrastructure Group, Inc. has included a time and materials, not-to-exceed fee for the City’s consideration (separate envelope). Our fee follows the described tasks shown within the Scope of Work. Additionally, we have created specific line item fee summaries to show the projected costs for surveying all MPAH, Local and Alley networks this fiscal year. Bucknam is willing to “lock-in” our current hourly rate schedule for the City’s three-year PMP contract as well as for the potential latter two years through FY 2025. As indicated within our fee, all tasks are negotiable. City Council 18 –47 10/19/2021 Certifications City of Santa Ana 7-1 Pavement Management Program Update Certifications Per the City’s RFP, Bucknam has provided the necessary certifications forms (see following pages). City Council 18 –48 10/19/2021 City Council 18 –49 10/19/2021 City Council 18 –50 10/19/2021 City Council 18 –51 10/19/2021 City Council 18 –52 10/19/2021 City Council 18 –53 10/19/2021 EXHIBIT C Fee Schedule/Bucknam Infrastructure Group, Inc., Fee Proposal City Council 18 –54 10/19/2021 City Council 18 –55 10/19/2021 City Council 18 –56 10/19/2021 Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: National Fitness Campaign Grant AGENDA TITLE: Adopt a Resolution Accepting the 2021 National Fitness Campaign Grant, Approve an Appropriation Adjustment to recognize and appropriate $60,000 in Grant Funds, Approve a Sole Source Purchase Order to the National Fitness Campaign, LLC for the Purchase of a Fitness Court at Centennial and Portola Parks, and Amend the Fiscal Year 2021- 2022 Capital Improvement Program (Non-General Fund) RECOMMENDED ACTION 1) Adopt a resolution accepting the 2021 National Fitness Campaign Grant of $30,000 per site (Centennial Park and Portola Park) and agreeing to endeavor to provide $116,657.52 per site to fund the remaining purchase price of the Fitness Courts. 2) Approve an appropriation adjustment to recognize and appropriate $60,000 in grant funds from the National Fitness Campaign, LLC. (Requires five affirmative votes) 3) Approve a sole source purchase order to the National Fitness Campaign, LLC for a Fitness Court at Centennial and Portola Parks for an amount not to exceed $233,315.04 ($293,315.04 less grant of $60,000) to be funded by the Cannabis Public Benefit Fund, subject to non-substantive changes approved by the City Manager and City Attorney. 4) Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include the Centennial Park Fitness Court and the Portola Park Fitness Court projects. DISCUSSION On June 4, 2019 and March 2, 2021, the City Council adopted resolutions accepting the National Fitness Campaign grant of $30,000 per site for a total of eight sites (Jerome Park, El Salvador Park, Delhi Park, Cabrillo Park, Rosita Park, Thornton Park, Lillie King Park and Heritage Park). City staff installed the fitness courts to ensure Santa Ana residents have the resources they need to lead a healthy lifestyle through outdoor exercise. City Council 19 –1 10/19/2021 Approve a sole source purchase order to the National Fitness Campaign, LLC for the purchase of a fitness court at Centennial and Portola Parks. October 19, 2021 Page 2 2 1 1 5 On September 23, 2021, the City of Santa Ana received approval of two $30,000 grants from NFC to participate as a Model City in the 2021 National Fitness Campaign. Approval of the multi-site application was based on the City of Santa Ana’s commitment to free health and fitness options, development of stakeholder consensus, and the exceptional and active public spaces where we will launch our Fitness Courts and the NFC program. Total funding required for the purchase per Fitness Court (includes mobile app, sports floor, communications and press releases, activation campaign, etc.) is $146,657.52 plus installation. The $30,000 grant per site operates as a credit towards the total purchase price of the Fitness Court. Installation costs may be different from site to site, as location conditions vary, as well as the ability to use in-house staff for some of the installation when possible. As a requirement of the grant, the City must adopt a resolution to demonstrate funding and support towards the projects. The City is prepared to fully fund the balance needed ($116,657.52 per site) for the purchase of the two courts. This resolution does not financially commit the City, but rather states that the City will endeavor to secure the remaining funds needed. The Fitness Court is a 32’ x 35’ outdoor bodyweight circuit training system that supports 28 simultaneous users on 30 separate pieces of equipment that are grouped into seven stations. The 7 movement, 7-minute system provides a full-body workout to people of all ability levels. The integrated system includes a sports floor to simulate the indoor gym exercise and the steel bodyweight training wall provides users with many exercise combinations. The Fitness Court is supported by “National Campaign Resources”. This is a digital ecosystem that includes a mobile app, the Campaign’s social media support team, promotional materials and programming to assist public agencies in building support for fit living in community spaces. No other vendor, distributor, or organization sells this system. The fitness court must be acquired from the NFC, LLC. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT An appropriation adjustment to recognize and appropriate grant funds to the respective accounts is shown below. City Council 19 –2 10/19/2021 Approve a sole source purchase order to the National Fitness Campaign, LLC for the purchase of a fitness court at Centennial and Portola Parks. October 19, 2021 Page 3 2 1 1 5 Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 21-22 01202002-52040 Cannabis Public Benefit Fund Revenue-Cannabis Public Benefit Fund-Grants Other $60,000.00 FY 21-22 01213020-66220 Cannabis Public Benefit Fund Expenditure-PRCSA Youth Services, Improvements Other Than Building $60,000.00 After the appropriation adjustment noted above, funds are budgeted and made available in the following account for the specified year. In order to record the full cost of the acquisition, the City will issue a sole source purchase order to the National Fitness Campaign, LLC (NFC) for $233,315.04 and record the balance of $60,000 (which is paid as a credit by NFC) with an accounting entry. Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 21-22 01213020-66220 Cannabis Public Benefit Fund PRCSA Youth Services- Improvements Other Than Building $293,315.04 EXHIBIT(S) 1. Quote 2. Resolution 3. Capital Improvement Program Sheets Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager City Council 19 –3 10/19/2021 00000044Quote Number 11/26/2021Expiration Date 10/11/2021Created Date National Fitness Campaign LP For all questions regarding this quote, contact: info@nfchq.com Registered Office: PO Box 2367, San Francisco, CA, 94126, USA. 1. PAYMENT TERMS Purchaser will pay Seller 100% of the Purchase Price upon receipt of delivery. Purchaser is responsible for payment of shipping costs, including packing, insurance and freight. These payment terms will apply unless other approved payment terms have been agreed to by both parties 2. TAX EXEMPTION This quoted total is based upon Purchaser's tax exempt status, for which verifying documentation must be provided to Seller. If Purchaser is not tax exempt, sales tax will be applied before Purchase Price is to be considered final or binding. $233,315.03Grand Total $19,585.03Tax $213,730.00Subtotal 20 Civic Center Plaza Santa Ana, CA 92701 United States Bill To City of Santa Ana, CABill To Name Product Quantity List Price Total Price 2021 Campaign 2.00 $128,000.00 $256,000.00 Fall 2021 Material Increase - Raw Steel”2.00 $6,865.00 $13,730.00 Healthy Cities Grant 2.00 ($30,000.00)($60,000.00) Shipping & Handling 2.00 $2,000.00 $4,000.00 Standard Art Collection 2.00 $0.00 $0.00 Terms Exhibit 1 City Council 19 –4 10/19/2021 LAR 10/5/21 Resolution No. 2019-XXX Page 1 of 2 RESOLUTION NO. 2021-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACCEPTING THE 2021 NATIONAL FITNESS CAMPAIGN GRANT OF $30,000 PER SITE AND AGREEING TO ENDEAVOR TO PROVIDE $116,657.52 PER EACH SITE TO FUND THE REMAINING PURCHASE PRICE OF THE EQUIPMENT AND INSTALLATION OF THE FITNESS EQUIPMENT AT TWO CITY PARKS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A.In 2021, the National Fitness Campaign offered grants to Cities or Colleges to install an outdoor Fitness Court®, in public parks for use by the public at no cost. B.The City’s Parks, Recreation and Community Services Agency submitted an application for the 2021 National Fitness Campaign grant funds and was selected as a recipient of the grant for two City owned sites. C.The 2021 National Fitness Campaign grant is $30,000 per site for a total of$60,000 for the two sites. The total cost for the purchase of the outdoor Fitness Court® equipment at two City parks (Centennial Park and Portola Park) is $146,657.52 per site for a total of $293,315.04. The $30,000 grant per site ($60,000 total) operates as a credit toward the total purchase price of the Fitness Court®. The City will need to obtain funding to complete the installation of the two outdoor Fitness Court® locations. Section 2. The City Council of the City of Santa Ana hereby authorizes the City Manager or her designee, on terms acceptable to the City Attorney, to execute any documents that are necessary to accept the 2021 National Fitness Campaign $30,000 grant funds per site (two sites total) for the outdoor Fitness Court® equipment; Section 3. The City Council of the City of Santa Ana hereby agrees to endeavor to secure funding for the remaining $116,657.52 per site, for a total of $233,315.04, to purchase the outdoor Fitness Court® at two City sites; Section 4. The City Council of the City of Santa Ana will endeavor to construct and launch the outdoor Fitness Court® by the end of the 2021-2022 fiscal year, contingent upon funding; and Exhibit 2 City Council 19 –5 10/19/2021 Resolution No. 2021-XXX Page 2 of 2 Section 5. The City Council of the City of Santa Ana believes the outdoor Fitness Court® is an important recreation facility to support the health of the community by making “world-class” fitness free at Centennial Park and Portola Park, to fund an outdoor bodyweight circuit training Fitness Court®, and to earn local and national recognition as a leader in providing affordable health and wellness. Section 6. This Resolution shall take effect immediately upon its adoption by the City Council and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 19th day of October, 2021. _______________________ Vicente Sarmiento Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By:_____________________ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers _______________________________________ NOES: Councilmembers _______________________________________ ABSTAIN: Councilmembers _______________________________________ NOT PRESENT: Councilmembers _______________________________________ CERTIFICATE OF ATTESTATION AND ORIGINALITY I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2021-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on _______________. Date: ________________ ____________________________________ Clerk of the Council City of Santa Ana Exhibit 2 City Council 19 –6 10/19/2021 CITY OF SANTA ANA FY 21/22CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Installation of an outdoor bodyweight training system that supports 28 simultaneous users on 30 separate pieces of equipment that are grouped into seven stations. Project includes new concrete pad, accessible concrete sidewalk, and adjacent site work. PROJECT NEED: The City received grant funding to participate as a Model City in the 2021 National Fitness Campaign. Approval of the funding was based on the City of Santa Ana's commitment to free health and fitness options, development of the stakeholder consensus, and the exceptional and active public spaces where we will launch our Fitness Courts and the NFC Program PROJECT TITLE: Centennial Fitness Court PROJECT CATEGORY: Bikeway/Park Improvements Park Facility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 14-Sep-2021 PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Cannabis Public Benefit Fund 150,000 ------ TOTAL 150,000 ------ SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 150,000 ------ TOTAL 150,000 ------ Construction City Council 19 –7 10/19/2021 CITY OF SANTA ANA FY 21/22CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Installation of an outdoor bodyweight training system that supports 28 simultaneous users on 30 separate pieces of equipment that are grouped into seven stations. Project includes new concrete pad, accessible concrete sidewalk, and adjacent site work. PROJECT NEED: The City received grant funding to participate as a Model City in the 2021 National Fitness Campaign. Approval of the funding was based on the City of Santa Ana's commitment to free health and fitness options, development of the stakeholder consensus, and the exceptional and active public spaces where we will launch our Fitness Courts and the NFC Program. PROJECT TITLE: Portola Fitness Court PROJECT CATEGORY: Bikeway/Park Improvements Park Facility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 23-Sep-2021 PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Construction 150,000 ------ TOTAL 150,000 ------ SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 150,000 ------ TOTAL 150,000 ------ Cannabis Public Benefit Fund City Council 19 –8 10/19/2021 Public Works Agency https://www.santa-ana.org/pw Item # 20 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Campesino Park, Memorial Park, and Madison Park Restroom Projects AGENDA TITLE Award a Construction Contract to iBuild Spectrum, Inc. in the Amount of $1,408,575, for the Campesino Park, Memorial Park, and Madison Park Restrooms Fiscal Year 2021-22 Projects, with an Estimated Project Delivery Cost of $1,640,000, and Amend the Fiscal Year 2021-22 Capital Improvement Program (Project Nos. 21-7533, 21-7534, 21-7535) (Non-General Fund) (Revive Santa Ana Program) RECOMMENDED ACTION 1. Award a construction contract to iBuild Spectrum, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,408,575, for construction of the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the term beginning September 21, 2021, and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,640,000, which includes $1,408,575 for the construction contract, $91,072 for contract administration, inspection and testing, and a $140,353 project contingency for unanticipated or unforeseen work. 3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to add the Campesino Park, Memorial Park, and Madison Park Restroom Projects, for the total amount of $1,731,072, which includes $1,640,000 in construction funds and an additional $91,072 for preliminary design engineering. DISCUSSION The City has identified three park restrooms (Exhibit 1) that are a target for vandalism and require major efforts to maintain due to the old age and existing conditions. This project scope includes: demolishing the existing restroom buildings, installing new pre- fabricated restroom buildings, and some site improvements to provide an accessible path of travel to these facilities. City Council 20 –1 10/19/2021 Award Construction Contract to iBuild Spectrum, Inc. October 19, 2021 Page 2 2 0 8 2 Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on February 26 and March 5, 2021. The project was also advertised on PlanetBids, and bids were received electronically via PlanetBids on April 15, 2021. The City notified a total of 580 regional vendors via PlanetBids, two of which were Santa Ana based, and 52 vendors requested bidding documents. The lowest responsive bid was received from a Santa Ana contractor. Bid Results Summary RANK BIDDER’S NAME LOCATION BASE BID 1 iBuild Spectrum, Inc.Santa Ana $1,408,575.00 2 HYM Engineering, Inc.Fullerton $1,478,200.00 3 C.S. Legacy Construction, Inc.Chino $1,541,850.00 4 JF Engineering Pomona $1,582,006.74 5 Aneen Construction, Inc.Riverside $1,643,340.00 6 AG Construction Tarzana $1,649,115.00 A total of six bids were received, and all were deemed responsive. iBuild Spectrum, Inc., submitted the lowest responsive base bid, in the amount of $1,408,575 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to iBuild Spectrum, Inc., in the amount of the base bid totaling $1,408,575 (Exhibit 3). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes: construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes: construction management, implementation of the City’s Community Workforce Agreement requirements, inspection of the Contractor’s work to ensure contract compliance, workmanship, and quality, and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,640,000. City Council 20 –2 10/19/2021 Award Construction Contract to iBuild Spectrum, Inc. October 19, 2021 Page 3 2 0 8 2 Project Item Total Construction Contract $1,408,575 Construction Administration, Inspection, Testing $91,072 Contingencies $140,353 TOTAL CONSTRUCTION DELIVERY COST $1,640,000 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2021-093 will be filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,640,000, which includes construction, contract administration, inspection, testing, and an authorized contingency. Project Nos. 21-7533, 21-7534, and 21-7535 have been assigned for tracking of all expenditures to deliver the construction of these projects. Funds for these projects were appropriated in Fiscal Year 2020-21. Approval of the amendment to the FY 2021-22 Capital Improvement Program (Exhibit 5) will officially incorporate these projects into the program. As part of the Citywide budget carry-forward process, the Community Development Agency submitted to the Finance Department a request for these funds to be carried forward into Fiscal Year 2021-22. This carry-forward request was compiled with requests from other departments and is being presented for City Council approval on this same agenda under a separate agenda item. The following table summarizes the funds budgeted and available for expenditure to deliver construction of these projects. Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount 2021-22 13518783-66200 (21-7533) Community Development Block Grant CDBG Programs, Building Improvements $223,214 2021-22 13518783-66200 (21-7534) Community Development Block Grant CDBG Programs, Building Improvements $510,786 2021-22 13518783-66200 (21-7535) Community Development Block Grant CDBG Programs, Building Improvements $24,928 City Council 20 –3 10/19/2021 Award Construction Contract to iBuild Spectrum, Inc. October 19, 2021 Page 4 2 0 8 2 Fiscal Year Accounting Unit - Account No. (Project No.) Fund Description Accounting Unit - Account No. Description Amount 2021-22 18113013-66200 (21-7533) American Rescue Plan Act ARPA-PRCSA, Building Improvements $303,572 2021-22 18113013-66200 (21-7535) American Rescue Plan Act ARPA-PRCSA, Building Improvements $577,500 Total $1,640,000 EXHIBIT(S) 1. Location Map 2. Bid Results 3. Construction Contract 4. Cost Analysis 5. FY 2021-22 Capital Improvement Program Sheets Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency and Lisa Rudloff, Executive Director – Parks, Recreation, and Community Services Approved By: Kristine Ridge, City Manager City Council 20 –4 10/19/2021 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 21-7533: Campesino Park Restroom Exhibit 1 City Council 20 –5 10/19/2021 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 21-7535: Madison Park Restroom Exhibit 1 City Council 20 –6 10/19/2021 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 21-7534: Memorial Park Restroom Exhibit 1 City Council 20 –7 10/19/2021 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 21-7533: Campesino, Memorial, & Madison Park Restroom Rendering Exhibit 1 City Council 20 –8 10/19/2021 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 21-7533: Campesino, Memorial, & Madison Park Restroom Rendering Exhibit 1 City Council 20 –9 10/19/2021 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 21-7533: Campesino, Memorial, & Madison Park Restroom Rendering Exhibit 1 City Council 20 –10 10/19/2021 PWA SANTA ANA PUBLIC WORKS AGENCY Project No. 21-7533: Campesino, Memorial, & Madison Park Restroom Rendering Exhibit 1 City Council 20 –11 10/19/2021 City of Santa Ana Campesino Park, Memorial Park, & Madison Park Restrooms (21-7533, 21-7534, 21-5735), bidding on 04/15/2021 2:00 PM (PDT) Page 1 of 3 Printed 07/28/2021 PlanetBids, Inc. Exhibit 2 City Council 20 –12 10/19/2021 City of Santa Ana Campesino Park, Memorial Park, & Madison Park Restrooms (21-7533, 21-7534, 21-5735), bidding on 04/15/2021 2:00 PM (PDT) Page 2 of 3 Printed 07/28/2021 PlanetBids, Inc. Exhibit 2 City Council 20 –13 10/19/2021 City of Santa Ana Campesino Park, Memorial Park, & Madison Park Restrooms (21-7533, 21-7534, 21-5735), bidding on 04/15/2021 2:00 PM (PDT) Page 3 of 3 Printed 07/28/2021 PlanetBids, Inc. Exhibit 2 City Council 20 –14 10/19/2021 City Council 20 –15 10/19/2021 City Council 20 –16 10/19/2021 City Council 20 –17 10/19/2021 EXHIBIT 4 Construction Contract 1,408,575.00$ Contract Administration, Inspection and Testing 91,072.00$ Contingencies 140,353.00$ TOTAL ESTIMATED CONSTRUCTION COSTS 1,640,000.00$ Prog Pay Const Eng Des Eng Conting TOTAL EXISTING MISSING BUDGET Phase Prog Pay Const Eng Des Eng Conting TOTAL TRANSFER PROG PAY & CONTING FROM MEMORIAL TO CAMPESINO Phase CONSTRUCTION OF PROJECT NO. 21-7533, 21-7534, 21-7535: CAMPESINO PARK, MEMORIAL PARK, MADISON PARK RESTROOMS COST ANALYSIS City Council 20 –18 10/19/2021 CITY OF SANTA ANA FY 21/22CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Project scope includes demolishing the existing restroom building, installing a new pre-fabricated restroom building and site improvements to provide an accessible path of travel to these facilities. PROJECT NEED: The restroom at Madison Park is one of three restrooms that has been identified as a target for vandalism and would require major efforts to maintain due to old age and existing conditions. PROJECT TITLE: Madison Pre-Fab Restroom PROJECT CATEGORY: Park Facility Improvements Park Facility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 31-Aug-2021 PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Construction 564,928 ------ Engineering 75,000 ------ TOTAL 639,928 ------ SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 577,500 ------ CDBG Programs 62,428 ------ TOTAL 639,928 ------ Revive Santa Ana Exhibit 5 City Council 20 –19 10/19/2021 CITY OF SANTA ANA FY 21/22CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Project scope includes demolishing the existing restroom building, installing a new pre-fabricated restroom building, and site improvements to provide an accessible path of travel to these facilities. PROJECT NEED: The restroom at Campesino Park is one of three restrooms that has been identified as a target for vandalism and would require major efforts to maintain due to old age and existing conditions. PROJECT TITLE: Campesino Pre-Fab Restroom PROJECT CATEGORY: Park Facility Improvements Park Facility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 31-Aug-2021 PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Construction 500,000 ------ Engineering 53,572 ------ TOTAL 553,572 ------ SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 303,572 ------ CDBG Programs 250,000 ------ TOTAL 553,572 ------ Revive Santa Ana Exhibit 5 City Council 20 –20 10/19/2021 CITY OF SANTA ANA FY 21/22CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Project scope includes demolishing the existing restroom building, installing a new pre-fabricated restroom building and site improvements to provide an accessible path of travel to these facilities. PROJECT NEED: The restroom at Memorial Park is one of three restrooms that has been identified as a target for vandalism and would require major efforts to maintain due to old age and existing conditions. PROJECT TITLE: Memorial Pre-Fab Restroom PROJECT CATEGORY: Park Facility Improvements Park Facility LOCATION MAP AGENCY:DIVISION:CONTACT:DATE: Parks, Rec. & Community Services Administration Ron Ono, Administrative Services Manager 31-Aug-2021 PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 Construction 484,000 ------ Engineering 53,572 ------ TOTAL 537,572 ------ SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 CDBG Programs 537,572 ------ TOTAL 537,572 ------ Exhibit 5 City Council 20 –21 10/19/2021 City Manager Office www.santa-ana.org/cm Item # 21 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Resolution Denouncing COVID-19 Misinformation AGENDA TITLE: Resolution Denouncing COVID-19 Misinformation and its Detrimental Effects on Public Health RECOMMENDED ACTION Adopt a resolution denouncing COVID-19 misinformation and declaring the detrimental effects that COVID-19 misinformation has on public health. DISCUSSION The Coronavirus (“SARS-CoV-2” or “COVID-19”) was first reported in December 2019 and was declared a worldwide pandemic by the World Health Organization on March 11, 2020. Soon thereafter, in-person activities ceased and business and government operations shut down to help prevent the spread of COVID-19. As of October 12, 2021, the total worldwide COVID-19 cases have surpassed 237 million, with the worldwide death total exceeding 4.8 million. As public health and safety measures were put into place and governments began allowing in-person activities, work was simultaneously being done on a worldwide collaborative effort to create a vaccine to combat COVID-19. On December 11, 2020, the COVID-19 vaccine created by Pfizer-BioNTech was granted an emergency use authorization (“EUA”) to be administered to individuals 16 years of age or older. EUAs are used by the U.S. Food and Drug Administration during public health emergencies to provide access to medical products that may be effective in preventing, diagnosing, or treating a disease, provided that the FDA determines that the known and potential benefits of a product, when used to prevent, diagnose, or treat the disease, outweigh the known and potential risks of the products. The Pfizer-BioNTech vaccine was the first to receive this EUA authorization, with the Moderna and Johnson & Johnson vaccines following shortly thereafter. The Pfizer-BioNTech vaccine was fully approved by the FDA on August 23, 2021 and is currently the only vaccine to receive that approval. It is important that all eligible individuals receive the COVID-19 vaccine to minimize the spread of COVID-19. City Council 21 –1 10/19/2021 Resolution Denouncing COVID-19 Misinformation October 19, 2021 Page 2 2 1 6 3 As of October 12, 2021, 182 million residents in the United States are fully vaccinated, which equates to 55.6 percent of the total U.S. population. Public health data shows that although there was an all-time high vaccination distribution rate in mid-April 2021, the number of vaccines administered since has continuously declined. The lack of increase in the vaccination rate for the U.S. population may stem from “health misinformation” regarding COVID-19 and the vaccine. The U.S. Surgeon General defines health misinformation as “information that is false, inaccurate, or misleading according to the best available evidence at the time.” Combating health misinformation has been a pressing issue for government agencies, particularly surrounding the topic of the COVID-19 vaccine. Individuals may prefer to refuse the COVID-19 vaccine because of rumors and misconceptions about the vaccines that they have found through social media, among other platforms. Research has shown that being exposed to information regarding COVID-19 on social media has shown a higher susceptibility to misinformation about the virus and vaccine in places such as Ireland, the U.K., and the U.S. To add to this exposure to health misinformation, scholars at the Johns Hopkins Bloomberg School of Public Health note how members of the public have difficulty identifying trusted sources in order to fact-check messages they encounter, and this is further supplemented by these same people not trusting governmental websites as a verification source once exposed to health misinformation. Government agencies, including local governments such as the City of Santa Ana, have an interest in ensuring the health and safety of their residents by combating health misinformation— even more so during a global pandemic. Resolution Denouncing COVID-19 Misinformation At the request of Mayor Sarmiento, staff has prepared a resolution denouncing COVID- 19 health misinformation and declaring its detrimental effects that health misinformation has on public health. The resolution, if adopted, would commit the City to the following: 1. The City will use all appropriate resources to combat the sharing of COVID-19 misinformation, such as by sharing scientifically-based factual information only about COVID-19. 2. The City will use digital literacy education to teach residents how to identify misinformation. 3. The City will prepare a written letter to the County of Orange Board of Supervisors to request that they similarly commit to combating health misinformation to curb the spread of falsehoods that threaten the health and safety of Orange County residents. 4. The City will assist the Orange County Health Care Agency to disseminate accurate information about COVID-19 and the vaccine. The resolution (Exhibit 1) is attached for consideration by the City Council. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. City Council 21 –2 10/19/2021 Resolution Denouncing COVID-19 Misinformation October 19, 2021 Page 3 2 1 6 3 FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. Resolution Submitted By: Kristine Ridge, City Manager Approved By: Kristine Ridge, City Manager City Council 21 –3 10/19/2021 Resolution No. 2021-XXX Page 1 of 3 RESOLUTION NO. 2021-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA DENOUNCING COVID-19 MISINFORMATION AND DECLARING ITS DETRIMENTAL EFFECTS ON PUBLIC HEALTH WHEREAS, COVID-19 is a dangerous, contagious disease affecting all age groups, known to be caused by the novel coronavirus, SARS-CoV-2, that is transmitted predominately by inhalation of respiratory droplets generated when people cough, sneeze, sing, talk, or breath; and WHEREAS, the COVID-19 pandemic has resulted in 49,142 cases and resulted in 911 deaths in Santa Ana as of October 12, 2021; and WHEREAS, COVID-19 was the third leading cause of death in the United States in 2020; and WHEREAS, the spread of COVID-19 has had a devastating impact on our health and safety, our regional economy, our communities of color, and the educational development of our children; and WHEREAS, viruses constantly change through mutation and new variants of a virus are expected to occur. According to the U.S. Centers for Disease Control and Prevention, the Delta variant of the Coronavirus is more than twice as contagious as previous variants, and data suggests that the Delta variant may cause more severe illness in unvaccinated individuals; and WHEREAS, all COVID-19 vaccines currently authorized in the United States are proven to be effective in reducing COVID-19 transmission and significantly decreasing severe disease, hospitalization, or death due to COVID-19, and the U.S. Food and Drug Administration has granted full approval of the Pfizer-BioTech COVID-19 vaccine for the prevention of COVID-19 disease in individuals 16 years of age and older; and WHEREAS, health misinformation has significantly undermined public health efforts and has prolonged the COVID-19 pandemic, endangering the health and safety of all Santa Ana residents; and WHEREAS, on July 15, 2021, the United States Surgeon General issued an advisory describing the urgent threat posed by the rise of false information around COVID-19; and WHEREAS, there is misinformation about COVID-19 vaccines being shared, including claims that the vaccines contain microchips, cause magnetism, can give someone COVID-19, negatively impact fertility, alter DNA, constitute gene therapy, City Council 21 –4 10/19/2021 Resolution No. 2021-XXX Page 2 of 3 trigger a positive COVID-19 test result, and affect menstrual cycles of nearby people. All of these claims have been disproven. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The City of Santa Ana denounces COVID-19 and COVID-19 vaccine misinformation and declares that it is detrimental to public health. B. The City of Santa Ana intends to use all appropriate resources to combat the sharing of misinformation of COVID-19, including using digital communications tools such as the City’s official website and social media accounts to share COVID-19 factual-based information only. C. The City of Santa Ana will improve efforts in expanding the education of COVID-19 vaccine effectiveness and importance through the use of digital literacy education to show the public how to identify online tactics and commonly used approaches in the spreading of health misinformation. D. The City Santa Ana will prepare a written letter to the County of Orange Board of Supervisors to request that commit to combating health misinformation to curb the spread of falsehoods that threaten the health and safety of Orange County residents. E. The City of Santa Ana will use any and all available resources to assist the County of Orange Health Care Agency in disseminating accurate, fact-based information on COVID-19 and the COVID-19 vaccine. Section 2. This resolution shall take effect immediately upon its adoption by City Council and the Clerk of Council shall attest to and certify the vote adopting this resolution. ADOPTED this 19th day of October, 2021. ___________________________ Vicente Sarmiento Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney City Council 21 –5 10/19/2021 Resolution No. 2021-XXX Page 3 of 3 By:_______________________ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATION OF ATTESTATION AND ORIGINALITY I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2021-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on October 19, 2021. Date: ______________________ ________________________________ Daisy Gomez Clerk of the Council City of Santa Ana City Council 21 –6 10/19/2021 Clerk of the Council Office www.santa-ana.org/cc Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report October 19, 2021 TOPIC: Revised Resolution of Intention and First Public Hearing: Redistricting Ward Boundaries AGENDA TITLE: Adopt Resolution of Intention Revising Public Hearing Dates and Times and Hold First Public Hearing Regarding Redistricting Ward Boundaries RECOMMENDED ACTION 1. Adopt a resolution declaring the City’s intention to consider changes to boundary lines of Wards and revising the time and place of said hearings to be held on October 19 at 7:00 p.m., November 2 at 7:00 p.m., November 15 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. 2. Open and close the first public hearing seeking input regarding possible changes to the wards boundaries before proposed ward map(s) are drawn. DISCUSSION Pursuant to Santa Ana Charter Section 101.4, on September 21, 2021, the City Council adopted Resolution of Intention No. 2021-053, setting fourth public hearing dates to consider changes to boundary lines of wards, and fixing the date, time and place of said hearings thereon. Due to conflicts beyond staff’s control, an updated Resolution of Intention will need to be adopted to update the public hearing dates and times. Pursuant to California Election Code, the process must be completed and the adoption of the new ward boundary map must occur by April 17, 2022, which will be utilized in the November 2022 General Municipal Election. To assist in the redistricting process, demographic and outreach consultants have been secured. The City is working with demographer Paul Mitchell, Redistricting Partners, who also assisted the City during the re-boundary process and first ward-based election in 2020. City Council 22 –1 10/19/2021 Revised Resolution of Intention and First Public Hearing: Redistricting Ward Boundaries October 19, 2021 Page 2 2 1 6 9 Assembly Bill 849 – The Fair Maps Act The Fair Maps Act, effective January 1, 2020, creates a standardized redistricting criteria aimed to keep communities together and to prohibit partisan gerrymandering. It also contains expanded community outreach and public hearing requirements and timelines. In the re-drawing of ward boundaries, the City Council must ensure compliance with state and federally mandated criteria by adopting boundaries that contain a nearly equal population, based upon total population of residents of the City as determined by the most recent census, adjusted by California to count state prisoners at their “last known home address” rather than at the prison. The City Council must also adopt maps that comply with the Federal Voting Rights Act of 1965 and the Equal Protection Clause of the U.S. Constitution. Wards must not be adopted for the purpose of favoring or discriminating against a political party, and are not designed with race as the predominate factor. Additionally, the Fair Maps Act now requires the City Council to adopt ward boundaries using specific criteria as set forth in the following order of priority: 1. To the extent practicable, City Council wards shall be geographically contiguous. areas that meet only at the points of adjoining corners are not contiguous. Areas that are separated by water and not connected by a bridge are not contiguous. 2. To the extent practicable, the geographic integrity of any local neighborhood or local community of interest shall be respected in a manner that minimizes its division. A “community of interest” is a population that shares common social or economic interests that should be included within a single district for purposes of its effective and fair representation. Communities of interest do not include relationships with political parties, incumbents, or political candidates. 3. City Council ward boundaries should be easily identifiable and understandable by residents. To the extent practicable, City Council wards shall be bounded by natural and artificial barriers, by streets, or by the boundaries of the city. 4. To the extent practicable, and where it does not conflict with the preceding criteria in this subdivision, City Council wards shall be drawn to encourage geographical compactness in a manner that nearby areas of population are not bypassed in favor of more distant populations. Procedural Requirements for Redistricting State law authorizes the City Council to draw its own map. This can include a process of draft map submissions from the public and demographer for City Council review and consideration. In addition, the Fair Maps Act provides specific procedural requirements the City Council must meet before adopting a final map of ward boundaries for the redistricting process. The City must hold at least four public hearings that enable community members to provide input regarding the composition of the City Council wards. These hearings shall consist of: At least one public hearing before the City Council draws draft map(s). At least two public hearings after the City Council has drawn draft map(s). City Council 22 –2 10/19/2021 Revised Resolution of Intention and First Public Hearing: Redistricting Ward Boundaries October 19, 2021 Page 3 2 1 6 9 At least one public hearing or public workshop shall be held on a Saturday, on a Sunday, or after 6 p.m. on a weekday Monday through Friday. The Fair Maps Act also outlines requirements to increase accessibility and participation at the public hearings. A public hearing must be held at its noticed time if it is consolidated with another regular or special meeting, must be held in an accessible facility, and translation services must be provided for “applicable languages” if it is requested at least 72 hours before a public hearing. The California Secretary of State, per the Fair Maps Act, is required to list the applicable languages for all cities. The California Secretary of State listed Spanish and Vietnamese as the “applicable languages” for the City of Santa Ana. The City of Santa Ana will provide Spanish and Vietnamese translation services at all public hearings, as well as at any community redistricting workshops, and translation services in other languages, upon request to the Clerk of the Council’s Office at least 72 hours prior to the meeting in order to make the reasonable arrangements. Timeline and Next Steps A timeline of scheduled events is listed below as a reference to engage the community and solicit public input in the redrawing of the City’s ward boundaries. This public hearing is for the City Council and the public to receive a report on the redistricting process and the criteria for redistricting boundary lines; and to provide initial input on the ward boundaries. In efforts to fully engage the community, during the next few months, the Clerk of the Council’s Office is prepared to conduct in-person and virtual community meetings throughout the City, solicit input, educate the community on the redistricting process, and provide training on how to use the mapping tools once the redistricting data is released. Public Input Workshops: Saturday, September 25, 2021, at 10:00 a.m. - Delhi Center, 505 E. Central Ave. Thursday, October 7, 2021, at 6:00 p.m. - Pentecostal Church of God, 1025 W. Memory Lane Saturday, October 9, 2021, at 10:00 a.m. - Southwest Senior Center, 2201 W McFadden Ave Saturday, October 23, 2021, at 1:00 p.m. - Salgado Recreation Center, 706 N. Newhope St. Friday, October 29, 2021, at 6:00 p.m. - El Salvador Community Center, 1825 W Civic Center Dr. Saturday, October 30, 2021, at 10:00 a.m. - Memorial Community Center, 2102 S Flower St. October 19, 2021: The City will hold its first public hearing at 7:00 p.m. before maps are drawn. City Council 22 –3 10/19/2021 Revised Resolution of Intention and First Public Hearing: Redistricting Ward Boundaries October 19, 2021 Page 4 2 1 6 9 November 2, 2021: The City will hold its second public hearing at 7:00 p.m. to present 2020 Census findings to the City Council during a regular meeting, including redistricting process updates. November 15, 2021: The City will hold its third public hearing at 5:00 p.m. to present staff recommended initial draft map (or maps) and accompanying technical report to City Council during a special meeting, along with public comment and submitted proposed maps analysis, and conduct the first public hearing on the draft map. December 6, 2021: The City will hold the fourth public hearing at 5:00 p.m. on the draft map. December 21, 2021: Present staff recommended final map for approval. Adoption of final map and first reading of ordinance by the City Council. January 18, 2022: Adoption of final map and second reading of ordinance by the City Council. Public Outreach and Communication The Clerk of the Council’s Office is committed to taking steps to have a robust and diverse community participation in the process for redrawing ward maps for future City Council elections. The goals in the outreach plan are to educate residents about the redistricting requirements, ensure participation from a wide range of residents, and build community awareness and understanding of the process. During this process, staff seeks public input regarding what communities of interest exist, how to re-draw the ward maps to maintain existing communities, along with suggestions and preferences. The Clerk of the Council’s Office is using the following community outreach plan: Public messaging via social media, City’s website, press releases, newsletters, and other public communications, in English, Spanish, and Vietnamese Dedicated webpage for redistricting updates and information: www.santa- ana.org/redistricting Press releases sent to various outlets and groups Collateral material available at city facilities and other City meetings/events Marketing video in English, Spanish, and Vietnamese Advertisements on City’s local public network channel and YouTube ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. City Council 22 –4 10/19/2021 Revised Resolution of Intention and First Public Hearing: Redistricting Ward Boundaries October 19, 2021 Page 5 2 1 6 9 EXHIBIT(S) 1. Resolution 2. Presentation Submitted By: Daisy Gomez, Clerk of the Council Approved By: Kristine Ridge, City Manager City Council 22 –5 10/19/2021 Resolution No. 2021-XXX Page 1 of 3 RESOLUTION NO. 2021-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, AMENDING AND RESTATING RESOLUTION NO. 2021-053 AND DECLARING ITS INTENTION TO CONSIDER CHANGES TO BOUNDARY LINES OF WARDS, AND FIXING THE DATE, TIME AND PLACE OF SAID HEARINGS THEREON WHEREAS, In 2020 the federal decennial census was conducted and census data was recently released by the federal government. WHEREAS, pursuant to California Elections Code Section 21621, after the federal decennial census, the City Council shall adopt boundaries of all Council wards. WHEREAS, Santa Ana Charter Section 101.4 requires that, before making any change, modification or realignment of ward boundaries, the City Council shall pass a resolution declaring its intention to make such change. WHEREAS, The City Council will set Public Hearing dates and locations in which any person having an interest in, objection to, or suggestion rega rding the making of changes in ward boundary lines may appear before the City Council and be heard thereon. WHEREAS, Santa Ana Charter Section 101.4 provides that the City Council shall direct the Clerk of the Council to give notice of said hearings by publishing this Resolution once a week for two weeks in a newspaper of general circulation in the City. WHEREAS, on September 21, 2021, the Santa Ana City Council a dopted Resolution No. 2021-053 declaring the City Council’s intention to consider changes to boundary lines of wards, and fixing the date, time, and place of said hearings thereon. WHEREAS, a public input workshop was held on Saturday, September 25, 2021 at 10:00 a.m. at Delhi Center located at 505 E. Central Avenue. WHEREAS, on October 5, 2021, the Santa Ana City Council determined that the first Public Hearing would be held on October 19, 2021 instead of October 5, 2021. WHEREAS, a public input workshop was held on Thursday, October 7, 2021 at 6:00 p.m. at Pentecostal Church of God located at 1025 W. Memory Lane. WHEREAS, a public interest workshop was held on Saturday, October 9, 2021 at 10:00 a.m. at the Southwest Senior Center located at 2201 West McFadden Avenue. City Council 22 –6 10/19/2021 Resolution No. 2021-XXX Page 2 of 3 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA ANA RESOLVES AS FOLLOWS: SECTION 1. The City Council hereby declares its intention to consider making changes, modifications or realignment of ward boundaries. SECTION 2. Public Hearing dates to consider making changes to current ward boundary lines are hereby scheduled for: October 19, 2021 at 7:00 p.m., November 2, 2021 at 7:00 p.m., November 15, 2021 at 5:00 p.m., and December 6, 2021 at 5:00 p.m. The first two (2) Public Hearings will seek input regarding possible changes to the ward boundaries before any proposed ward map(s) are drawn. The next two (2) Public Hearings will seek input regarding the content of the draft map(s). The City Council will consider the introduction and first reading of an Ordinance establishing the new ward boundaries on December 21, 2021. On January 18, 2022, the City Council will consider final adoption of an Ordinance establishing the new ward boundaries. SECTION 3. Additional public input workshop dates have been scheduled for : Saturday October 23, 2021, 1 p.m. – Salgado Recreation Center, 706 N. Newhope St, Friday October 29, 2021, 6 p.m - El Salvador Community Center, 1825 W . Civic Center Dr, and Saturday October 30, 2021, 10 a.m. – Memorial Community Center, 2102 S. Flower St. SECTION 4. This Resolution amends and restates Resolution No. 2021-053 adopted September 21, 2021. SECTION 5. The City Council directs the Clerk of Council to give notice of the public hearings and public input workshops by publishing this Resolution once a week for two (2) weeks in a newspaper of general circulation. SECTION 6. The City Council directs staff to work with th e demographer and other appropriate consultants as needed, to provide a detailed analysis of the City’s current demographics and any other information or data necessary to prepare ward re- boundary maps that divides the City into voting wards in a manner consistent with federal and state law, including, but not limited to the U.S. Constitution, the California Constitution, the federal Voting Rights Act, and the City Charter. SECTION 7. The City Council directs staff to establish a means of communication to answer questions from the public regardi ng hearings dates and to make every effort possible to translate material and notices in multiple languages, including Spanish, Vietnamese, Chinese and Korean. SECTION 8. This Resolution shall take effect immediately upon its adoption by a majority of the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. City Council 22 –7 10/19/2021 Resolution No. 2021-XXX Page 3 of 3 ADOPTED this ___ day of___________, 2021. _ Vicente Sarmiento Mayor APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By:________________________ Laura A. Rossini Chief Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Daisy Gomez, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2021 -XXX to be the original resolution adopted by the City Council of the City of Santa Ana on__________________. Date: Daisy Gomez Clerk of the Council City of Santa Ana City Council 22 –8 10/19/2021 City of Santa Ana Redistricting Redistricting 101 October 19, 2021CityCouncil 22 –9 10/19/2021 Redistricting Partners Redistricting Partners is a firm that focuses on redistricting, demographics and Voting Rights Act analysis. Our partnership with the City of Santa Ana includes: -Helping with outreach meetings -Generating draft maps based off public input and census data -Training staff and Council Members on the redistricting process and best practices -Analyzing qualitative and quantitative data for the City to use during the redistricting process City Council 22 –10 10/19/2021 Overview This presentation will cover a range of topics regarding the redistricting process, traditional redistricting principles, and the timeline. Including: -What is Redistricting? -State and Federal Voting Rights Act -Traditional Redistricting Principles -Timeline -Current Demographics City Council 22 –11 10/19/2021 What is Redistricting? Redistricting is at its core the act of equalizing population among districts. This is important in order to meet two requirements -one constitutional, one from Supreme Court precedent: -Equal Representation (14th Amendment) -how effective any resident can be at advocating for themselves or being represented within a jurisdiction. -One Person One Vote -equal ability to elect a candidate of choice. City Council 22 –12 10/19/2021 What is Redistricting? Redistricting has changed significantly over the years as federal and state laws, norms, best practices, and public opinion has transformed. In Public Opinion / Media: -97% of Voters agree that “local government should be required to have transparent / open redistricting.” -Media and Community Based Organizations have become much more adept at covering redistricting.City Council 22 –13 10/19/2021 What is the Voting Rights Act? The Voting Rights Act is a federal law that seeks to remedy racial disenfranchisement. It has two sections impacting redistricting: Section 2 –Majority Minority Districts Section 5 –Preclearance (inactive) The California Voting Rights Act prohibits the use of at- large election systems in local government if there is proof of racially polarized voting. It does not impact Santa Ana.City Council 22 –14 10/19/2021 Traditional Redistricting Principles There are a number of criteria that have been used nationally and upheld by courts. •Relatively equal size -people, not citizens •Contiguous –wards should not hop/jump •Maintain “communities of interest” •Follow city and census designated place boundaries •Keep wards compact –appearance/function Preventing a Ward from becoming a Gerrymander City Council 22 –15 10/19/2021 Traditional Redistricting Principles There are a number of criteria that have been used nationally and upheld by courts. •Relatively equal size -people, not citizens •Contiguous –wards should not hop/jump •Maintain “communities of interest” •Follow city and census designated place boundaries •Keep wards compact –appearance/function Preventing a Ward from becoming a Gerrymander City Council 22 –16 10/19/2021 Equal Population Utilizing the U.S. Census Decennial File What is “equal” population has been a key subject in redistricting litigation. •Congress: 1 Person •Local Govt: 10% •Legislative/others: 1%-5% or other more restrictive by choice. City Council 22 –17 10/19/2021 Traditional Redistricting Principles There are a number of criteria that have been used nationally and upheld by courts. •Relatively equal size -people, not citizens •Contiguous –wards should not hop/jump •Maintain “communities of interest” •Following city and census designated place boundaries •Keep wards compact –appearance/function Preventing a Ward from becoming a Gerrymander City Council 22 –18 10/19/2021 Contiguity Two definitions for what is contiguous Contiguity should be thought of as “literal” and “functional.” •An area that is one whole piece is “literally contiguous.” •An area that represents how the population functions or how people are connected is “functionally contiguous.” City Council 22 –19 10/19/2021 Traditional Redistricting Principles There are a number of criteria that have been used nationally and upheld by courts. •Relatively equal size -people, not citizens •Contiguous –wards should not hop/jump •Maintain “communities of interest” •Follow city and census designated place boundaries •Keep wards compact –appearance/function Preventing a Ward from becoming a Gerrymander City Council 22 –20 10/19/2021 Communities of Interest Bringing like people together for representation What are you looking for in trying to judge the applicability of a Community of Interest to the redistricting process? •Group with shared culture / characteristics •Geographic Nature / Density / Ability to be mapped •Relationship to Agency / Policies City Council 22 –21 10/19/2021 Traditional Redistricting Principles There are a number of criteria that have been used nationally and upheld by courts. •Relatively equal size -people, not citizens •Contiguous –wards should not hop/jump •Maintain “communities of interest” •Follow city and census designated place boundaries •Keep wards compact –appearance/function Preventing a Ward from becoming a Gerrymander City Council 22 –22 10/19/2021 Protecting Cities & Census Designated Places Bringing like people together for representation FAIR MAPS Act: To the extent practicable, the geographic integrity of a city or census designated place shall be respected in a manner that minimizes its division. City Council 22 –23 10/19/2021 Traditional Redistricting Principles There are a number of criteria that have been used nationally and upheld by courts. •Relatively equal size -people, not citizens •Contiguous –wards should not hop/jump •Maintain “communities of interest” •Follow city and census designated place boundaries •Keep wards compact –appearance/function Preventing a Ward from becoming a Gerrymander City Council 22 –24 10/19/2021 Compactness Determining what is “compact” California has a rather elegant/simple definition. •Not bypassing nearby populated areas in favor of more distant populated areas City Council 22 –25 10/19/2021 The FAIR MAPS Act adds more criteria to the process. •Not consider Incumbents or candidates. •Not draw wards to advantage or disadvantage a political party. •Hold minimum set of hearings, encourage public engagement. •Posting of all redistricting commission information on a website that is maintained for the next 10 years. Additional Redistricting Rules Criteria required in Santa Ana Beyond Traditional Principles City Council 22 –26 10/19/2021 The City of Santa Ana Redistricting Process Timeline October 19th First Hearing presentation for the public November 2nd Second Hearing to gather input November 15th Third Hearing on the draft maps December 6th Fourth Hearing on the draft maps December 21st First reading Approval of Approval January 18, 2022 Final Approval of the MapCityCouncil22–27 10/19/2021 The City of Santa Ana Redistricting Process Community Meetings Ward 6: September 25, 2021,10:00 a.m. –Delhi Center, 505 E. Central Ave. (already held) Ward 3: October 7, 2021, 6:00 p.m. –Pentecostal Church of God, 1025 W. Memory Lane (already held) Ward 2: October 9, 2021, 10:00 a.m. –Southwest Senior Center, 2201 W. McFadden Ave.(already held) Ward 1: October 23, 2021, 1:00 p.m. –Salgado Recreation Center, 706 N. Newhope St. Ward 5: October 29, 2021, 6:00 p.m. –El Salvador Community Center, 1825 W. Civic Center Dr. Ward 4: October 30, 2021, 10:00 a.m. –Memorial Community Center, 2102 S. Flower St. City Council 22 –28 10/19/2021 City Council 22 –29 10/19/2021 City Council 22 –30 10/19/2021 City Council 22 –31 10/19/2021 City Council 22 –32 10/19/2021 City Council 22 –33 10/19/2021 City Council 22 –34 10/19/2021 City Council 22 –35 10/19/2021 City Council 22 –36 10/19/2021 City Council 22 –37 10/19/2021