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HomeMy WebLinkAboutDELHI CENTER (12)N 0 N N 0 z 9 INSURANCE NOT REQUIRED WORK MAY PROCEED CLERK OF COUNCIL Facilities License Agreement N-2021-222 CA h (%Il` , Va,Ahev) (0) L8 This Facilities License Agreement, dated as of October 21, 2021 ("Agreement"), is entered into by and between Delhi Center, a California Nonprofit Public Benefit Corporation ("Owner") and City of Santa Ana a Charter City and municipal corporation ("Licensee"). 1. License. In consideration of Licensee's promise to pay the fees set forth in the Fee Schedule attached to this Agreement as Schedule A, Owner agrees to make available for the benefit of Licensee on NOV 2, 9, 16, 23, 30, DEC 7, 14, 16 ("Event Date") from 6PM until 7PM (8PM Dec 16) ("Event Time"), the area(s) as stated on the Fee Schedule, identified as Class Room 103 (Front Half Ballroom DEC 16) ("Authorized Area") comprising a portion of the Owner's facilities located at 505 East Central Avenue, Santa Ana, California 92707 (the "Center") for the temporary, non-exclusive use of Licensee to use the Authorized Area during the above time periods and does not constitute a lease or grant of any possessory, leasehold or ownership interest in the Center. The capacity for this event shall be: 30 + 2-3 staff 2. License Fees and Deposits. Upon execution of this agreement, Licensee agrees to pay Owner the License Fees, including the Rental Fee, Reservation Deposit, and Security Deposit as set forth below for the Authorized Area, Event Date, and Event Time ("Event"). a. The Rental Fee for the Event shall be: $1,850 , which shall be due and payable in full no later than thirty (30) days , upon receipt of invoice. b. The Reservation Deposit shall be used to hold the reservation of the Event for Licensee. Upon payment of the Reservation Deposit, Owner shall refrain from holding out the Authorized Area as available for rent during the Event Date and Event Time. The Reservation Deposit shall be: $ 0 and is due and payable at the time the Facilities License Agreement is executed. c. The Reservation Deposit shall be converted to a Security Deposit at the start of the Event and shall be held by the Owner and be applied by the Owner for Owner's damages or losses arising from Licensee's violation or breach of this agreement and any damage to the Center or the Owner's Property caused by the Licensee or its Vendors (as defined below), guests or invitees. The remaining portion of the Security Deposit, if any, following such application will be refunded by Owner to Licensee within thirty (30) days following the Event Date. d. Security Company must be paid and submit proof 30 days prior to the event date, if the Security Company is not paid in full the security deposit will be held until proof of payment has been provided to the owner. e. All fees, deposits and payments shall be made by credit card, cashier check, money order,or check payable to the order of "Delhi Center". We do not accept cash. f If you pay by check, you expressly authorize Delhi Center or its agents to electronically debit your account for the amount of the check, plus a $25.00 processing fee, only if the check is dishonored or returned for whatever reason. 3. Cancellation, Licensee may cancel this Agreement by providing written notice to Owner at least ninety (90) days prior to the Event Date, in which case the Owner will issue to Licensee a refund of all monies paid. In the event that Licensee cancels this Agreement less than ninety (90) days prior to the Event Date, the Owner may terminate this Agreement and retain the full Reservation Deposit. Provided that Owner is able to secure a substitute licensee for the Event Date and Event Time, Licensee will be refunded the Reservation Deposit within thirty (30) days after the substitute event has taken place. If your event is within or less than ninety (90) days in order to hold the date the deposit will need to be paid and cleared by the bank if paying by check, until then we can't reserve the room. In the event that the rental agreement was executed less than ninety (90) days prior to the event, a refund of the Reservation Deposit will only be made if Owner is able to secure a substitute licensee for the Event Date and Event Time. A change of date may be treated the same as a cancellation. 4. Licensee's Responsibilities: Indemnification. Licensee shall use the Center solely for the purposes of conducting the Event as described above and in Licensee's Event Application submitted to Owner. Licensee agrees to comply with, and enforce its Vendors, guests and invitees to comply with all of the Center Rules and Regulations ("Rules and Regulations") attached hereto as Schedule B. Licensee represents and warrants that all of the information contained in the Event Application submitted to the Owner is accurate in all respects. Licensee assumes full responsibility for the actions or activities of any person attending the function as Licensee's Vendor, guest or invitee. Licensee shall have the sole responsibility to hire and supervise all vendors providing services at the Event, including security guards, caterers, and bartenders ("Vendor") and shall have sole responsibility for service of food and /or alcoholic beverages to its guests or invitees during the Event. Licensee hereby agrees to indemnify, defend and hold harmless Owner and its officers, directors, members, employees, agents and representatives ("Indemnitees") from any and all losses, damages, claims, accidents, actions, suits, judgments, liabilities, obligations, costs and expenses (including, without limitation, reasonable attorneys fees) (collectively, "Losses") incurred or suffered by any of the Indemnitees by reason of, arising out of, or relating to Licensee's breach or violation of its representations, warranties or covenants under this Agreement or the schedules hereto, the actions or omissions by Licensee or its Vendors, guests or invitees, or the use of the Center by Licensee or Licensee's Vendors, guests or invitees except to the extent such Losses are caused by the gross negligence or willful misconduct of Owner. 5. Insurance and Licenses. At least fifteen (15) days prior to the Event Date, Licensee must furnish to Owner (a) certificate(s) of insurance or other evidence of insurance satisfactory to Owner that all Vendors, including Security Companies providing services to Licensee at the Event have general liability insurance of at least One Million Dollars ($1,000,000.00) per occurrence and One Million Dollars ($1,000,000.00) aggregate coverage, and (b) evidence satisfactory to Owner that Licensee and Licensee's Vendors have all required licenses and permits to render their services at the Event. In the event that Licensee comprises a business, nonprofit or governmental entity or organization, Licensee shall also furnish to Owner certificate (s) of insurance or other evidence of insurance satisfactory to Owner that Licensee has general liability insurance of at least One Million Dollars ($1,0000,000.00) per occurrence and One Million Dollars ($1,000,000.00) aggregate coverage. Owner may require that Licensee cause all such policies to list Owner as an additional insured or loss payee on such policies and/or contain the insurer's waiver of subrogation rights against the Owner. All such insurance of Licensee or Vendors shall be primary insurance and shall not be contributory with any insurance maintained by Owner. 6. Owner Reservation of Rights: Force Majeure. a. Owner reserves the right to control, use and posses the Center as it sees fit, including holding other events or functions in areas of the Center other than the Authorized Area at the same times as the Event. Owner may elect to relocate the Event from the Authorized Area indicated above (other than the Ballroom) to other locations at the Center as may be required by scheduling requirements for the Center; provided that Owner shall endeavor to provide to Licensee prompt notice of such relocation and to select space suitable for the purposes of Licensee's Event. b. Owner reserves the right to terminate the Event and the Licensee's license hereunder in the event that the activities by Licensee or its Vendor, guests or invitees at the Event constitute or result in a public disturbance or nuisance, threat to public safety or health, criminal activity or violation of law, are inconsistent with the description of the Event in the Event Application and this Agreement, or are in violation of the Rules and Regulations. In the event of any such termination, Owner shall be entitled to retain all fees and deposits paid by Licensee. c. In the event of any fire, flood, natural disaster, inclement weather, utility or transportation disruption or other event beyond the reasonable control of Owner or Licensee which, in the opinion of Owner, would interfere with the holding of the Event, the Event shall be cancelled or rescheduled as provided in this section. i. In the event that Owner determines that the Center is available for Licensee's use to hold the Event on alternative day(s) within sixty (60) days following the original Event Date, Owner shall promptly notify Licensee of the same. ii. In the event that Licensee selects any such date by written notice to Owner delivered within seven (7) days of Owner's notification of the availability of the alternate date(s), the Event will be rescheduled to such date, which date shall be deemed the Event Date for the purposes of this Agreement and this License Agreement will continue in full force and effect. iii. If Owner does not offer to Licensee at least three (3) such alternative dates within such sixty (60) day period and the parties do not otherwise agree on a New Event Date, then the Event will be deemed cancelled and Owner shall refund to Licensee all monies paid by the Licensee, and the parties shall be deemed discharged from their respective obligations under this Agreement. iv. In the event that Owner does make at least three (3) alternative dates available within such sixty (60) period, but Licensee does not select one of the dates within the applicable seven (7) day notice period, then the Event will be deemed cancelled, the Owner shall refund to Licensee all monies paid by Licensee, less a cancellation fee of twenty-five percent (25%) of the total Licensee Fees due for such Event and the parties shall be deemed discharged of their respective obligations under this Agreement. 7. Miscellaneous. a. This Agreement, the rights and liabilities of the parties hereto, and any questions or disputes relating hereto shall be governed by the laws of the State of California. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements or understandings of the parties. Any amendment to this Agreement shall not be valid or binding unless in writing executed by an authorized representative of Licensee and Owner. In the event that any suit or proceeding is threatened or brought regarding any dispute arising out of or relating to this Agreement or the subject matter hereof, the prevailing party in such litigation or proceeding shall be entitled to recover attorney's fees and costs associated with defending or prosecuting any actual or threatened suit. b. All notices, requests or other communications hereunder shall be in writing and shall be delivered by facsimile (with written confirmation of receipt), emailed, or mailed first class, postage prepaid, by certified mail, return receipt requested, addressed to the parties as indicated below. c. In the event the Licensee constitutes a corporation, governmental body or other entity, the person executing this Agreement on behalf of such Licensee individually represents and Ell N-2021-222 warrants that he or she has the authority to enter into and bind the "Licensee's Representative" who is responsible for attending the Event and rendering all decisions to be made by Licensee. In the event that there are two or more Licensees to this Agreement, the obligations and covenants of each such Licensee are joint and several. Further, in the event that Owner is obligated to return or pay any monies to Licensee, Owner's delivery of such monies to any such Licensee shall discharge Owner's obligations hereunder, and Owner shall not be responsible as to the application of any such monies by any Licensee to which Owner has returned such monies. By executing this Agreement below, Licensee acknowledges its understanding and agreement with the provisions of this Agreement. This Agreement shall not be binding against the Owner until an authorized representative of Owner has received all Deposits to be delivered to Owner pursuant to this Agreement. LICENSEE Name of Licensee:City of Santa Ana Title: Mailing Address: 20 Civic Center Plaza M-25 Number Street Phone Number: 714 647 5445 Email Address: svazquez _santa-anna.org a - Kristine Ridge, City Manager City of Santa Ana OWNER Freddy Torres Facility Coordinator Delhi Center 505 E. Central Ave. Santa Ana, CA 92707 714-481-9600 Office 714-481-9626 Direct line 714-481-9698 Fax Freddy@delhicenter.org Santa Ana CA 92701 Apt.N City State Zip Code Fax Number: 657 383 2176 APPROV S FORM: By: Ryan od Assis City Attorney ATTEST ' T rDAISY GOMEZ RECOMMENDED FOR APPROVAL: Steven Mendoza (Nov 2, 202110:42 PDT) STEVEN MENDOZA Executive Director, Community Development Agency Nov 2, 2021 Date FEESCHEDULE SCHEDULE A Delhi Center has several options for events, such as meetings, employee events, workshops, trainings, conferences, banquets, etc. We require proof of nonprofit status in order to receive the nonprofit rates. All rentals are charged an hourly rate and must include your setup and teardown time. Rentals during non -business hours require a 4-hour minimum. Nonprofit Events Business Hours Non -Business Hours (8 Am — 8 Pm) (Monday -Thursday after 8 Pm, Fridays after 5 Pm & Saturday and Sunday all day) ROOM First Hour Each Additional First Hour Each Additional Hour Hour FULL BALLROOM $252 $104 $362 $213 HALF BALLROOM $174 $75 $277 $187 CLASSROOM 103 $119 $45 $154 $79 CLASSROOM 102 $85 $35 $114 $65 DANCE ROOM $104 $55 $139 $89 EXERCISE ROOM $104 $55 $139 $89 COURTYARD $158 $59 $185 $86 Business Events Business Hours Non -Business Hours (8 Am — 8 Pm) (Monday - Thursday after 8 Pm, Fridays after 5 Pm & Saturday and Sunday all day) ROOM First Hour Each Additional First Hour Each Additional Hour Hour FULL BALLROOM $280 $116 $402 $237 HALF BALLROOM $193 $83 $308 $208 CLASSROOM 103 $132 $50 $171 $88 CLASSROOM 102 $94 $39 $127 $72 DANCE ROOM $116 $61 $154 $99 EXERCISE ROOM $116 $61 $154 $99 COURTYARD $176 $66 $205 $95 All rentals include tables and chairs as needed, set-up of tables and chairs, staff support during the event & clean-up after the event. The Ballroom is the only room that comes equipped with a stage, ceiling -mounted projector, two wireless microphones & one wired microphone for your audio-visual presentations. RULES AND REGULATIONS SCHEDULE B GENERAL RULES All Licensees and their Vendors, guests and invitees shall comply with all applicable laws and government rules and regulations. Any use of the Center to the contrary or in violation thereof shall be grounds for the Owner to cancel the Event and Licensee's use of the Center and to remove Licensee and its guests and invitees from the Center and to bar Licensee and such persons from further use thereof. No live animals, with the exception of service animals, are to be brought onto the Center without the prior written authorization of Owner. Licensee and its guests and invitees shall not initiate false fire alarms. No congregating or loitering in the Center's facility is permitted. Jumpers, mechanical apparatus, climbing walls, etc. are not allowed in the center or in the parking lot. The Center is a non-smoking facility. No smoking, including vaping, is permitted inside the facility or in its courtyard at any time. Designated smoking areas are located outside at least 100 feet away from the front door of the Center. Owner may assess a $200 fine against Licensee for each occurrence that Licensee or its Vendors, guests or invitees violate this regulation. Drugs are not permitted in or on the Center's property, including parking areas. In the event of use of drugs or illegal substances by Licensee or its Vendors, guests or invitees, Owner shall be entitled to notify the proper law enforcement authorities and to terminate the Event and remove Licensee and its Vendors, guests, and invitees from the Center. RESTRICTION TO AUTHORIZED AREA Licensee and its Vendors, guests and invitees will have access to the Authorized Area (as identified in the Agreement) in the Center only and in no other areas of the Center. Children in attendance at the Event must be monitored by Licensee and are to stay in the Authorized Area for the Event. Licensee must ensure that children do not enter other areas of the Center. SUPERVISION DURING EVENT Licensee (or if Licensee is a business or government entity, Licensee's Representative as identified in the Agreement) must be present at the Center for the entire duration of the Event. Licensee must provide (2) two appointed persons in charge to be present on site for the duration of the Event to assist with the coordination and supervision of the Event. EVENT SPECIFICATIONS At least thirty (30) days prior to the Event, Licensee must provide Owner with final and complete information as to set-up specifications, schedules of activities, equipment/and or services required for the Event. Licensee must submit this information in writing and Licensee or Licensee's Representative shall participate in a review of the Event in a scheduled "walk-through" with Center operations staff both before and immediately following the Event. Licensee must deliver to Owner a copy of Licensee's event agenda or program prior to the Event. EVENT EQUIPMENT AND SUPPLIES Licensee shall provide its own equipment for audio-visual presentations. The Ballroom comes equipped with audio and visual cables to connect Licensee's laptops for presentation. It is highly recommended that Licensee test their equipment with the Ballroom's system to ensure compatibility as some laptops are not compatible. In the event that the equipment is not compatible, Licensee will not be entitled to a refund of any fees. The property of Licensee, and its caterers, decorators, florists, entertainers or other Vendors may not be stored overnight, either prior to or following the Event. In addition, deliveries will not be accepted prior to scheduled start time specified in the Agreement unless prior written approval is granted by Owner's management. TIME TO VACATE Licensee and its Vendors, guests and invitees must completely vacate the Center at the scheduled conclusion of the Event or Licensee shall be responsible for additional fees charged at the Owner's existing hourly fee schedule for each hour or portion thereof exceeded. CAPACITY Licensee shall not allow the number of guests or attendees in the Authorized Area to exceed the maximum number allowed for such Area as set forth under Section 1 "License" in the Facilities License Agreement above and in the Fee Schedule (Schedule A). Such maximum number may be less than the number permitted under government regulations. DECORATIONS Nails, staples, hooks, tacks, straight pins, two-sided tape, screws or other surface adhesives may not be used on any surface or furnishing in the Authorized Area, including the floor. No tape or other material may be applied to walls, tables or any surface. Licensee will be responsible for all repair and replacement costs and expenses for any damage or defacement of the Center or Owner's property. No bunting, tissue paper, crepe paper or any other combustible material may be used without the prior written approval of Owner's management. The use of any flammable device or substance (e.g., candles) is strictly prohibited without the prior written approval or Owner's management. No rice, glitter, bird seed, rose petals or confetti may be used at the Center. All decorations must be removed by Licensee at the end of the Event. Helium balloons must be attached to a stationary object. Balloons may not hang freely from the ceiling. Mylar balloons are prohibited. No decoration of windows, light fixtures, art work or painted surface is permitted. Pictures, banners, signs, etc. may not be displayed on the interior, exterior or in any part of the Center without prior written approval from Owner's management. Owner's property (e.g., tables, chairs) are not to be placed along the perimeter of the hall or rooms nor removed from the Center's facility or placed outside of the Center's building. PARKING Parking is only allowed in designated areas. The Center driveway is to be used for loading and unloading only. FOOD AND BEVERAGES/ KITCHEN/TRASH CANS Food/beverages, table linens, place settings, decorations, music, etc. are not included in the rental of Delhi Center facilities. Licensee is responsible for making its own arrangements with caterers or other Vendors. Vendors may not arrive early for set-up or outside of the time allocated. Licensee will be charged additional fees at the Owner's existing hourly rate for each hour or portion thereof of additional time needed for caterer or other vendor deliveries and/or set up. The caterer used by Licensee may be subject to Owner's approval. The kitchen is only used for Ballroom rentals and can only be used for warming up food only; no cooking is allowed. Kitchen must be cleared up by 11:00 pm. Vendors must bring their own trash bags. Delhi Center trash bins must not be used for any purpose other than to place trash. Licensee, vendors, and guests must not place ice or any other items inside Delhi Center trash cans. ALCOHOL The service of alcohol is permitted only under the following conditions: Alcohol service must be arranged by Licensee with the caterer or another licensed Vendor for the Event. If alcohol is served, Licensee is responsible for ensuring that the caterer/Vendor obtains the appropriate permit from the State of California Alcohol Beverage Control Department and submits same to Owner at least fifteen (15) days prior to the Event. Alcohol may not be served to minors. Alcohol and other beverages must be served in plastic cups only, no glass containers are permitted. Alcohol usage is restricted to the Authorized Area only. Alcohol service must conclude at least one hour prior to the time the Event is scheduled to end. MAINTENACE Licensee shall remove all property of Licensee and its vendors, guests and invitees at the end time of the Event. Licensee will not be required to pay for additional cleaning services, provided that the amount of required cleaning does not exceed the amount of cleaning ordinarily involved following events at the Center, and the Center has not otherwise been damaged. Owner's building custodian will be available to review the facilities with the Licensee or Licensee's Representative prior to and at the completion of the Event and will determine whether any damage has occurred, additional cleaning beyond ordinary cleaning is needed or if Licensee has exceeded the time of use of the Event from the times specified in the Agreement. Licensee will be responsible to pay to Owner additional charges at the rate of Thirty Dollars ($30.00) per hour for damage repair or clean-up (beyond ordinary clean-up) performed by Owner. In the event repair or clean-up is performed by outside vendors, Licensee also shall be responsible to pay the actual amount charged by such vendors, a Fifty Dollar ($50.00) processing fee plus the additional charges and fees listed below. The fee for these services may be deducted from the Security Deposit and, in the event the Deposit is insufficient to pay for such fees and charges, Licensee shall pay the deficiency upon demand by Owner. If for any reason the Licensee or Licensee Representative is not present at the scheduled Event opening and closing times, the decision by Delhi's staff as to the condition of the Center's and fees and charges for which Licensee is responsible shall be conclusive and binding on the parties. The Center will have tables, chairs and other equipment in place at the Event as identified in the room schematic approved by Owner prior to the start time of the Event. Licensee must complete its set-up before Licensee's guests are permitted to enter into the Authorized Area. SECURITY Licensee is solely responsible for arranging security for the Event and for payment of all costs therefore directly to the security guard company selected. Security staff must be present throughout all weekend night events, including parties, receptions, dances or other social functions in which alcohol is served and/or the number of expected guests exceeds One Hundred (100). Owner reserves the right, exercisable in its sole judgment, to require Licensee to increase the number of security personnel present at any Event, regardless of the purpose, size or nature of the Event. a. Security Company must be paid and submit proof 30 days prior to the event date, if the Security Company is not paid in full the security deposit will be held until proof of payment has been provided to the owner. Any security firm utilized by Licensee is subject to approval by Owner. Owner will provide to Licensee a list of security firms Owner has approved for use. At least fifteen (15) days prior to the Event, Owner must receive from the Security Company a faxed or emailed copy of the signed contract between Licensee and such Security Company, together with a Certificate of Insurance or other evidence that such Vendor has the insurance required under Paragraph 5 of the Agreement. The purpose of security personnel at the Event is to ensure the safety of the Event attendees and Owner's staff and of the Center and owner's property. Licensee shall not use or permit such security personnel to assist the Licensee in monitoring the Event for other purposes. The failure of the requisite security personnel to be present at the Event is grounds for Owner to cancel the Event, in which event Owner may retain all deposits and other sums paid by Licensee as a cancellation fee. ADDITIONAL CHARGES AND FEES Licensee agrees to pay the fees and charges set forth in the Agreement and in these Rules and Regulations. In addition to such fees and charges, Licensee shall pay additional fines for infractions of the Rules and Regulations in accordance with the following schedule: False Fire Alarm $200.00 per occurrence Items Left Behind, Following Event Conclusion $50.00 per day Smoking Inside Facility $200.00 per occurrence Confetti/Glitter/Rice etc. Used $100.00 Wall/Floor Stains or holes $100.00 Balloons Hanging or Loose in the Center $75.00 per occurrence The foregoing fines are intended to compensate Owner for its administrative costs and expenses arising from any such infractions and are not intended to constitute liquidated damages. Such fines are in addition to Licensee's obligations to pay other fees and charges which Owner may impose under the Agreement and these Rules and Regulations (including, without limitation, additional charges for time of Owner's staff, and payment for all outside contractors used to repair or restore the Premises) and are in addition to Licensee's obligations to indemnify Owner for all losses or damages Owner suffers arising from Licensee's use of the Center. Additionally, the right of Owner to impose such fines is cumulative with, and shall not restrict the exercise of, Owner's other rights and remedies under the agreement and the Rules and Regulations, including, without limitation, Owner's right to terminate the Event and retain all deposits and monies paid by Licensee in the Event of Licensee's violation of the Agreement or these Rules and Regulations. 10 PERSONS IN CHARGE: The following persons have been authorized by Licensee as the persons in charge and shall remain onsite and accessible by phone for the duration of the event. Sylvia Vazquez Name Name (657) 383-2176 Cell Phone Number Cell Phone Number l Kristine Ridge (Licensee) have read the Facilities License Agreement, the Fee Schedule (Schedule A), and the Rules and Regulations (Schedule B) and agree to abide by and to ensure that all my Vendors, invitees, and guests abide by all rules, regulations, requirements, and restrictions, included herein. �----� October21, 2021 Signature of Licensee Date DELHI TIPS: • Delhi is a Non -Profit Private Community Center and we are not owned by the City of Santa Ana. • The parking lot is a public parking lot that is owned by the city of Santa Ana so we are not allowed to block it off or prevent people from entering the parking lot. • You must include any setup time and tear -down time as that is charged at the hourly rate. • Please submit or email a room set up a week in advance to make sure the setup is possible. • We have a limited number of tables so make sure you coordinate to make sure we have enough tables available for your event. • Delhi does not provide any linens, utensils or any items for catering for any rentals. • If your event has more than 200+ guests, you can park in the parking lot along with street parking but it's also best to call the Delhi Church and ask for additional parking just in case. • If your event is on a Thursday there is street sweeping between 8 Am — I I Am, if you have a big event it may be best to choose another date or adjusting time frame of event and if not try to carpool if possible or even ask the church for additional parking • The Ballroom is the only room that has A/V, so all other rooms do not have any A/V and for the Ballroom make sure you bring your own laptop, we only provide access to 2 Wireless Mies, I Wired Mic, Projector and Cables for sound and video. • It is best to test out your presentation ahead of time to make sure everything works with our system. • Ballroom & Classrooms have access to Wifi and Exercise & Dance Room have limited Wifi. Event Application We are delighted that you have considered Delhi Center for your event. In order to best serve you we ask that you complete and submit this application form. Contact Person: First Name Address: 20 Civic Center Plaza M-25 Number Street E-mail: svazquez@santa-ana.org Work Phone 71( 4 _)sa7 -5445 Company Name: City of Santa Ana Event Information Last Name Santa Ana CA Apt. # City State 92701 Zip Code Cell Phone: (657 ) 383 - 2176 Brief Company Description: Local Government Company Partners or Associations if any: Asociaci6n de Emprendedor@s Type of Applicant: Non -Profit Organization = Community Organization School II Religious For -Profit = Corporate Type of Event: E [Meeting Fecognition Event =Other: Training 0 Fundraiser Event Name: Emprendedor@s Program Brief Event Description: 8-week business seminar Government Agency F-7 School/District F-1 College/University F-1 Healthcare County _F State Q City =Employee Event =Workshop =Community Event =Conference Event Setup Needed: Tables, chairs, screen, projector for 30 participants and 3 presenters *Please coufirm setup 72 hours in advance, any last-minute changes may affect availability of the tables and chairs. Room being requested: [--]Full Ballroom =Classroom 103 =Dance Room ✓_Front Ballroom =Classroom 102 Fxercise Room =Back Ballroom =Courtyard Date(s) of Event: NOV 2, 9, 10, 23, 30, DEC 7, 1a, 1s Setup Time: 4:30 to 5 Event Start: 5PM & End Time: 7PM (sPM DEC 16) Clean Up Time: 7PM (aPM DEC 1e) to 7.15 PM (B:15PM DEC 16) Number of Guests: 30 + 2-3 staff Will there be children?=Yes E No Will alcohol be served? Yes ✓=No Dance Floor Space Needed? _Yes E Vo Will you be serving food?=Yes =No Will kitchen be used to warm food?=Yes=No Is there a fee for your event & if so, how much? NO - Free participation Open to Public:=Yes=No How did you hear about us?❑Referral ❑Internet Search =Attended an Event ❑Other 1, Kristine Ridge, City Manager , the rental applicant, certify that all the above information is true. If the information in this application is found to be untrue, the Operations Manager has the right to cancel the contract between the applicant and Delhi Community Center. This questionnaire in itself is not a contract for rental. r1� '' o �'-- October 21, 2021 Signature Date Delhi Venue Rental Contract - Asociacion de Emprendedor@s events (CAO signed) (157674.4) Final Audit Report 2021-11-02 Created: 2021-11-02 By: Sylvia Vazquez (svazquez@santa-ana.org) Status: Signed Transaction ID: CBJCHBCAABAAf6VdNvVTwVUBdJNmE0yk9e5EbeACCLI "Delhi Venue Rental Contract - Asociacion de Emprendedor@s events (CAO signed)(157674.4)" History Document created by Sylvia Vazquez (svazquez@santa-ana.org) 2021-11-02 - 5:19:45 PM GMT- IP address: 98.153.69.210 PDocument emailed to Patrisia Gonzalez (patrisia@delhicenter.org) for signature PAYi6fQrYII.7YAA:i��� [Hyil1 Email viewed by Patrisia Gonzalez (patrisia@delhicenter.org) 2021-11-02 - 5:23:18 PM GMT- IP address: 100.43.255.134 bq Document e-signed by Patrisia Gonzalez (patrisia@delhicenter.org) Signature Date: 2021-11-02 - 5:36:40 PM GMT - Time Source: server- IP address: 100.43.255.134 04 Document emailed to Steven Mendoza (smendoza@santa-ana.org) for signature 2021-11-02- 5:36:43 PM GMT Email viewed by Steven Mendoza (smendoza@santa-ana.org) 2021-11-02 - 5:41:52 PM GMT- IP address: 98.153.69.210 do Document e-signed by Steven Mendoza (smendoza@santa-ana.org) Signature Date: 2021-11-02 - 5:42:11 PM GMT - Time Source: server- IP address: 98.153.69.210 0 Agreement completed. 2021-11-02 - 5:42:11 PM GMT Q Adobe Sign