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HomeMy WebLinkAboutSALVATION ARMY, THE (7)INSURANCE ON FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES I17.01. D_I CLERK OF COUNCIL DATE: A-2020-181-06A FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SANTA ANA AND THE SALVATION ARMY FOR USE OF EMERGENCY SOLUTIONS GRANT j>'+ fAA �MiKelle IP^410u( 11' CORONAVIRUS (ESG-CV) FUNDS THIS FIRST AMENDMENT TO EMERGENCY SOLUTIONS GRANT a CORONAVIRUS (ESG-CV) AGREEMENT is entered into this I' day of October, 2021, by and between the City of Santa Ana, a charter city and municipal corporation of the State of California CJ' ("City"), and The Salvation Army, a California nonprofit organization ("Subrecipient"). N 0 N RECITALS A. On February 1, 2021, the City entered into ESG-CV Agreement #A-2020-181-06 with Subrecipient to provide ESG-CV Funds from the United States Department of Housing and Urban Development ("HUD") to be used in the operation of an Eviction Program, a homelessness prevention program for very -low income families qualified under the SAVES Program who have been impacted by the Coronavirus and notified in writing that their right to occupy their current housing will be terminated ("said Agreement"). B. hi accordance with the terms and conditions of said Agreement, the parties desire to amend said Agreement to revise the Scope of Work, to decrease the amount of funds to the Subrecipient, and to increase the indirect cost rate. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions of said Agreement, except as herein modified, the parties agree as follows: Recital B and Section I, Scope of Program, shall be amended to amend the scope of work and replace Exhibit A in said Agreement with Exhibit A-1 attached herewith. 2. Section III, Disbursement of Funds, shall be amended to decrease funding to Subrecipient by $2,500,000 in ESG-CV Funds for the SAVES Program. The total not to exceed sum shall be reduced from $5,415,747 to a new not to exceed sum of $2,915,747 in grant funding. Additionally, Exhibit B in said Agreement shall be replaced with Exhibit B-1 attached herewith. Section VII(B)(2), Procurement, shall be amended to increase the indirect cost rate for this Agreement to 23.2% effective October 1, 2021. 4. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in full force and effect. A-2020-181-06A IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to said Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City At t // JV_, By: RY O. ODGE Assi ant C ty Attorney RECOMMENDED FOR APPROVAL: k STEVEN MENDOZA Executive Director Community Development Agency CITY OF SANTA ANA 7SS;4— A/L' KRISTINE RIDGE City Manager I�321 Name: 7. oebel; Captain Title: Divisional Secretary for Business Tax ID# 94-1156347 DUNS# 074629460 EXHIBIT A-1 AMENDED SCOPE OF WORK City of Santa Ana Scope of Work Name of Organization The Salvation Army Name of Funded Program SAVES Program Annual Accomplishment Goal I. Total number of unduplicated clients (Santa Ana and Non -Santa Ana Residents) anticipated to be served by the funded program, named above, during the 18-month contract period. 288 Persons II. Number of unduplicated Santa Ana residents expected to be served by the funded program during the 18-month contract eriod. 288 Persons Program and Funding Description III. Description of Work - In the space below, describe the program to be funded during the 18-month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space In partnership with the City of Santa Ana, The Salvation Army SAVES Program will provide a holistic approach to preventing homelessness, including strategic short-term rental and utility assistance to help clients remain in their housing, and housing relocation and stabilization services if a client's current housing situation proves untenable. Each resident will be screened to ensure eligibility requirements are met and assessed for case management services for those that need more intense services to remain housed. Case Managers will provide housing -focused case management that will include an initial assessment, determination of financial assistance needed, establish goals and a plan for housing stabilization. Staff will work with each landlord to provide housing stabilization for each tenant and if housing relocation services are deemed appropriate and are desired, staff will additionally help with housing search, including assistance with applications and landlord negotiations, and targeted financial assistance to help with relocation (including moving costs, security deposits, utility assistance, rental application fees, and last month's rent). Our goal is to ensure zero evictions for Santa Ana renters impacted by the pandemic. Schedule of Performance Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 18-month contract period per quarter. (Enter number of new Santa Ana clients served each quarter) FY 20-21: Quarter 3: January 4 - March 31 FY 20-21: Quarter 4: April 1 -June 30 FY 21-22: Quarter 1: July 1 -September 30 FY 21-22: Quarter 2: October 1 - December 31 FY 21-22: Quarter 3: January 4 - March 31 FY 21-22: Quarter 4: April 1 -June 30 50 42 32 55 55 54 288 Persons Total unduplicated Santa Ana Residents to be served. Schedule of Invoicing Estimate the amount of grant funds to be requested during the 18-month contract period on a quarterly basis. FY 20-21: Quarter 3: January 4 - March 31 FY 20-21: Quarter 4: April 1 -June 30 FY 21-22: Quarter 1: July 1 - September 30 FY 21-22: Quarter 2: October 1 - December 31 FY 21-22: Quarter 3: January 4 - March 31 FY 21-22: Quarter 4: April 1 -June 30 $519,674.56 $425,094.56 $320,124.56 $552,274.56 $562,274.56 $546,304.56 $2,915,747.36 Exhibit A Page 1 of 1 Total Grant EXHIBIT B-1 AMENDED BUDGET Organization Name Program Name Cateaory ESG Final Budget The Salvation Arm SAVES Program 18 Months' Expenditures (January 2021 - June 30, 2022) Expenses Funded Total Program Total Organizational by Santa Ana Rudaet I Rudnet Housing Relocation and Stabilization Services Program Staff Salaries $ 1,077,006 $ 1,077,005 Program Staff Fringe Benefits, job postings, background checks Lumped Into Salaries $ - Staff Cell Phone Usage Lumped into Salaries $ Transportation $ 6,000 - $ 6,000 Staff Training $ 600 $ 600 Supplies (PPE, gen'I office: paper, ink, coffee, etc) $ 18,021 $ 18,021 Sub -recipient agreement: Mediation/OCHR $ 40,000 $ 40,000 $ 1,141,626 $ Direct Assistance Rent (Current, Future, Arrears, Last Month's Rent) I S 1.160.000 $ 1.160.000 Client Utilities (Payments, Deposits) $ 225,000 $ 225,000 Shift Landlord Incentive to Direct $ 22,922 $ 22,922 Moving Costs $ 32,000 $ 32,000 Security Deposits $ 71,000 $ 71,000 Credit Repair $ 6,500 $ 6,500 $ 1,617,422 $ - Other Assistance Incentive (shift to Cost (10% of HR&S for 1 & 2. Then, 23.2% of 237 Total 1 $2,915,7471 $0.001 $2,916,747.001 $53,246,875.00 LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED (Total Funds for Proqram must equal Total Program Budget above) Funding Source/Detail Amount Santa Ana ESG-CV Funds $ 2,915,747 Total Funds for the Program $ 2,915,747 Exhibit B Page 1 of 2 ESG Funded Personnel Name of Organization: The Salvation Army Name of Program SAVES Program Program Staff Position Title (only list funded positions) Budget Category Annual Salary Hourly Rate Approximate # of Hours per month serving Santa Ana Total Amount Requested over 18 month contract Senior Manager of Homeless Services(0.1 FTE EX) $ 79,165 $38.06 17.33 $ 11,874.72 SAVES Program Manager (1.0 FTE EX) $ 70,000 $33.63 173.33 $ 105,000.00 Case Managers(5 FTE) $ 228,800 $22.00 866.67 $ 343,200,00 Admin Assistant (I FTE) $ 43,680 $21.00 173.33 $ 65,520.00 Intake Coordinators (2.0 FTE) $ 83,200 $20.00 346.67 $ 124,800.00 Finance Assistants (2.5 FTE) $ 114,400 $22.00 433.33 $ 171,600.00 Program Aide (2 FTE) $ 83,200 $20.00 346.67 $ 124,800.00 Total ESG Requested $ 94C,,794.72 Francine Digitally signed by nAaioclnn9i VlllaArealpage 1 of 2 rC. VilldlCdl 08:30:55-07' AC40R CERTIFICATE OF LIABILITY INSURANCE 0' AT DE(MM/DD/YYYY) 09/29/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE .ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER - Willie Towers Watson Insurance 8ervioae Weat, Inc. a/o 26 Century Blvd P.O. Box 305191 CNOAM T Willis Towers Watson Certificate Center NME; PHONE 1-877-945-7378 FAX 1-B88-467-2378 C , A/C No: ADDRESS: certificatespwillia.com INSURERS AFFORDING COVERAGE NAIC# Nashville, TN 372305191 USA INSURER A; Weatahoster Surplus Lines Insurance ComQan 10172 INSURED The Salvation Army - Division 17 30840 Hawthorne Blvd., HIS, D INSURER B: Greenwich Insurance Company 22322. INSURERC: EL Specialty Insurance Company 37885 INSURER D: Hanaho Pelee Verde., CA 90275 INSURER E: INSURER F : COVERAGES - CERTIFICATE NUMBER: W22306682 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ICY LTR LTR OF INSURANCE ADOLTYPE INSD3 VP_ POLICYNUMBER MM/ODY�Y EXP MMI�DMYYY LIMITS- X COMMERCIAL GENERAL LIABILITY ENCE $ 2,000,000 CLAIMS -MADE OCCUR DAMAGE TO occurence $ 1,000,000 X one Person) $ 0 A Self Insured Retention: X $1,000,000 y G7183119A 002 10/Ol/2021 10/Ol/2022DV INJURV rGENER�AL $ 2,000,000 LIMITAPPLIES PER: REGATE $ 4,000,000 GENIAGGREGATE POLICY PRO LOU OMNOP AGO $ 4,000,000 $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Par person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Par accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLA LIAB OCCUR EACH OCCURRENCE $ H AGGREGATE $ EXCESS LIAR CLAIMS MADE DEO I I RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANVPROPRIETORIPARTNE WEXECUTIVE PER STATUTE ER E.L. EACH ACCIDENT $ OFFICERWEMBEREXCLUDED4 ❑ N/A (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE -POLICY LIMIT $ If yes, describe under O ESCRI PTION OF OPERATIONS below B Excess Auto Liability - CA y RAE500021811 10/Ol/2021 10/OL/2022 Any Auto / CSL $3,000,000 Self-Insd Retention $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) Location Code: 17-145-10-01-01 - Santa Ana Hospitality House Shelter CA -Business Auto is fully Self -Insured per the attached State Certificate. SEE ATTACHED CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Santa Ana Risk Management Division AUTHORIZED REPRESENTATIVE 20 Civic Center Plasa kyen+y RiskMmagenodDlublon Santa Ana, CA 92702 � 1 �. REVIEWED&APPROVEDBY: ©1988-2016 ACORD C Maki" F401i P, V - ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD '�'I Risk Management Analyst SR ID: 21630631 Brace: 2252947 .. .__. VAMMUFOWA AWlalYflKtEs A Public Service Agency This is to certify that: CERTIFICATE OF SELF-INSURANCE The Salvation NAMEOFSELPMS 30840 Hawthorne Boulevard, Rancho Palos Verde, California 90275 ADDRESS, cIPF, STATE, ZIP has been approved as a Self -Insurer under the California Compulsory Financial Responsibility Law and assigned Self -Insurance 4 202 pursuant to Section 16053 of the Califomia Vehicle Code for the period August 19, 2021 through August 18, 2022 MAN ER Financial Responsibility Unit Department of Motor Vehicles SR 2] (REV. 10/99) UR uukn� APPZon ,fl f 11 REVIEv�eo&ArPRoevm Br... �4G�thteci� (`----� Risk Managel1 Ana�ys[ POLICY NUMBER: G7183119A 002 COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Locations Of Covered Operations As required by written contract signed by both parties prior to loss. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to 'bodily injury" or "property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. C. With respect to the Insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown In the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the naninratinnc CG 20 10 04 13 © Insurance Services Office, Inc., 2012 r RINIEYIED&APPROVm BY: t �;3 FW� P, V. Ruk Managzmen[FlnalysS