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HomeMy WebLinkAbout2021-07-20 RegularFinal Minutes of the Regular Meeting of the City Council City of Santa Ana, rt„�•9 California July 20, 2021 CLOSED SESSION MEETING - 5:00 pm REGULAR OPEN MEETING - 5:45 pm (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana. CA 92701 Due to Governor Gavin Newsom's Executive Order and the City Council's Proclamation of Local Emergency, there was limited in -person meeting location for the community to attend public meetings. CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor City Manager City Attorney Clerk of the Council Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan David Penaloza Vicente Sarmiento Kristine Ridge Sonia R. Carvalho Daisy Gomez MINUTES: Mayor Sarmiento called the Closed Session meeting to order at 5:08 p.m. Clerk of the Council conducted roll call. All councilmembers were present. Councilmember City Council 1 7/20/2021 Bacerra joined the meeting at 5:18 p.m. and Councilmember Mendoza came in at 5:24 p.m. PUBLIC COMMENTS — Members of the public may address the City Council on Closed Session items. MINUTES: Sandra Pocha Pena of Media Arts Santa Ana asked council to remove the Cypress Station off the surplus list and work with the community to restore property. Selica Diaz spoke in support of saving and restoring the Cypress Fire Station located at 625 S. Cypress Avenue. In addition, advocates to having the Family Justice Center or a police substation located at said address and requesting that council bring back City Park Rangers and a fulitime parks cleaning crew. Taylor Rudd spoke regarding his commitment to the restoration of the Cypress Fire Station. Irma Jauregui supports keeping the property located at 625 S. Cypress Avenue and requested for a proper assessment of said property followed by a community survey. Prior to recessing to consider closed session items, Mayor Sarmiento made an announcement regarding regular open session item 25. CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property: 625 S. Cypress Avenue, Santa Ana, CA 92701 (APN# 404-102- 06) Negotiators: City Manager Kristine Ridge Negotiating Party: T.R. Customs, Owner, Taylor J. Rudd Terms: Potential Sale of Cypress Fire Station CLOSED SESSION REPORT — The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: Mayor Sarmiento recessed the portion of the meeting to consider the Closed Session item(s) at 5:22 p.m. City Council 2 7/20/2021 RECONVENE — City Council will reconvene to continue regular City business. MINUTES: Mayor Sarmiento adjourned Closed Session meeting at 5:55 p.m. and convened to the Regular Open Session. City Council 3 7/20/2021 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Sarmiento called the Regular Open Session meeting to order at 6:03 p.m. ROLL CALL MINUTES: Clerk of the Council conducted roll call. All councilmembers were present. Mayor Sarmiento announced that Council will not select a waste hauler tonight and that the purpose of Item 25 is for Council to consider adopting a resolution of intent. PLEDGE OF ALLEGIANCE Mayor Sarmiento MINUTES: Councilmember Bacerra led the Pledge of Allegiance. INVOCATION Pastor Tommy Cota CEREMONIAL PRESENTATIONS 1. Certificate of Recognition presented by Councilmember Bacerra to Connie Hamilton for Outstanding Contributions to the Community. 2. Certificate of Recognition presented by Councilmember Hernandez to Alexis Rocha for Outstanding Contributions to the Community. MINUTES: Certificate of Recognition to Alexis Roche was not considered at the July 20, 2021 council meeting. STAFF PRESENTATIONS 3. COVID-19 Update in the Community. MINUTES: City Manager Kristine Ridge provided a brief update on the COVID-19 new variants, trends on positive case rates, the City's status on vaccines, mask wearing guidelines, and social and health disparities in Orange County launched by Advance OC. In addition, announced that Latino Health Access is still providing COVID-19 testing in the City. CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session. MINUTES: City Attorney Sonia Carvalho announced the reportable action on the real property closed session item. By a unanimous 7-0 vote the City Council decided to reject the offer to buy property at 625 S. Cypress and desist any further negotiations to sell the property. Council would like staff explore using this site for community oriented programing; and inquired regarding additional security to ensure the property is preserved during the time when staff is researching additional options. PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, except for public hearings. Comments for public hearings will take place after the hearing is opened. MINUTES: Ronnie Sandoval, CEO for Civic Center Housing Corporation, is opposed to facial City Council 4 7/20/2021 recognition for housing assistance use and asked council to dismiss any use of facial recognition technology. In addition, requested to meet with the City Manager and City Attorney to finalize the process of purchase of property, Town Square Condominium Project. Peter A. Katz spoke regarding Item 25 and in favor of holding a public hearing for public to decide contract. Norm Fisher spoke in support of Item 23 regarding the of Lyon Street name change. Jonathan Sanabria requested assistance with public nuisance his neighborhood is experiencing. Lisa Dermast, on behalf of Santa Ana Elks Lodge, spoke in support of Item 23. Lucia Gonzalez spoke regarding Item 26 to express support of reallocating enforcement cannabis funds towards youth services. Linda Fernandez spoke in support of Item 23. Nancy Lewis, member of the Santa Ana Elks Lodge, spoke in support of Item 23. Jeff Brunett spoke in support of Item 23 and the contributions to veteran residents provided by the Elk National Foundation. Leticia Rodella spoke in support of Item 23 and the scholarship contributions awarded by the Elk National Foundation. Bernie Dennis, Chairman of the Board of Trustees for the Elks Lodge, spoke on Item 23 and expressed support of Lyon Street name change. Tania Castaneda, Republic Services Municipal Manager, spoke on Item 25, clarified information, and noted how their company can be the best option. Carl Benninger, Com-Link representative, spoke on Item 25 as it pertains to the Green Initiative to help curb global warming, requested more solar programs, and that the city invest in more electric vehicles. Courtney Calderon spoke regarding various topics including privatization of services and the importance of prioritizing the lower income residents needs. Victor Mendez thanked staff for the COVID report and the comparison between the state and the county, spoke in support of Item 10, regarding item 12 implored council to get rid of contingencies and set policy regarding large amounts, spoke in support of Item 32 and workers' compensation services. Chayanne Hernandez, Waste Management employee and Santa Ana resident, spoke regarding item 25 and in support of renewing Wastes Managements contract with the City. Delfino Roa, Waste Management employee and Santa Ana resident, spoke regarding Item 25 and in City Council 5 7/20/2021 support of renewing Waste Management's contract with the City. Rodolfo Orejel, Waste Management employee, spoke regarding Item 25 and in support of renewing Waste Management's contract with the City. Jose Amezcua, resident of Santa Ana and employed with Waste Management, spoke in support of renewing Waste Management's contract with the City. Ron Herrera, Principal Officer of Teamster Local 396, spoke on behalf of the prior speakers and the sense of community as it relates to Item 25. Clerk of the Council Daisy Gomez reported out on correspondence received prior to hearing public comments via Zoom. Victor Payan, Director of Media Arts Santa Ana, spoke in regarding Item 26 and requested cannabis funds be put towards the arts. Additionally, asked for investigation of Downtown Inc. and their work on the Art Walk. Denise Reynoso expressed concern with the lack of security in Downtown Santa Ana and asked council to support parking enhancements. Manny Escamilla spoke on Item 27 and asked for Council's support to add transparency of legal documents of ongoing cases, which are already public, be made easily accessible to the public. In addition, spoke in support of Item 29 regarding funding that is being directed towards the Library. Lastly expressed support of Item 30. Hairo Cortes, resident and Executive Director of Chispa, spoke in support of Item 29 to support low income families. Taylor V. spoke in support of Item 26 and cannabis funds to be diverted to youth services, mental health counselors, teen mom programs, etc. Danny Vega spoke in support of Chief Valentin and against Police Officer's Association president. Bulmaro Boomer Vicente, resident and Policy Director with Chispa, spoke in support of Item 26, believes the city can do more to invest in youth. Urged council to transfer funds from enforcement activities into youth services. Lastly, asked for the allowance of ongoing community input in this process of creating new and expanding existing programs. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 4 through 23. 4. Excused Absences Department(s): Clerk of the Council Recommended Action: Excuse the absent members. City Council 6 7/20/2021 5. Receive and File Update to the City's Speed Humps Policy Department(s): Public Works Agency Recommended Action: Receive and file the City's Speed Humps Policy. MINUTES: Executive Director of Public Works Agency Nabil Saba provided a brief presentation. Council discussion ensued and provided input to staff regarding the use of polling to determine whether speed bumps are necessary. Received and filed. 6. Receive and File Certification of Approval by City Engineer of Final Parcel Map 2018- 139 (2727 North MainPlace Drive) (Applicant and Owner: MainPlace Shoppingtown LLC) Department(s): Public Works Agency Recommended Action: Receive and file certification of approval by City Engineer of final Parcel Map 2018-139. MINUTES: Councilmember Phan recused herself from Item 6 due to a conflict of interest. 7. Approve Appropriation Adjustment Accepting California Governor's Office of Emergency Services Community Power Resiliency Grant Funds for Water Production Facilities in the Amount of $300,000 (Non -General Fund) Department(s): Public Works Agency Recommended Action: Approve an appropriation adjustment accepting California Governor's Office of Emergency Services Community Power Resiliency grant funds in the amount of $300,000 into the Public Works Emergency & Health Grants, State Grant -Direct revenue account and appropriate the same amount into the FEMA/OES Disaster Assistance, Machinery & Equipment expenditure account for expenses in Fiscal Year 2021-22 (Agreement No. 2021-XXX). (Requires five affirmative votes) MINUTES: This consent Item - Agreement No. 2021-130 was approved. 8. Approve Appropriation Adjustment Accepting U.S. Department of Health and Human Services (HHS) Grant Funds for the Health Equity and Literacy in OC (HEAL-OC) Initiative in the Amount of $4,000,000 Department(s): City Manager Office Recommended Action: 1. Approve appropriation adjustment accepting U.S. Department of Health and Human Services (HHS) grant funds for the Health Equity and City Council 7 7/20/2021 Literacy in OC initiative in the amount of $4,000,000 into the Health & Equity Literacy revenue account and appropriate the same amount into the Health & Equity Literacy expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute all necessary agreements with the HEAL-OC subrecipients (Coalition of OC Community Health Centers, Latino Health Access, Orange County Asian & Pacific Islander Community Alliance, and UC Irvine) to administer the initiative subject to non -substantive changes approved by City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: Mayor Sarmiento thanked staff for their hard work regarding Item B. This consent Item — Agreement No. 2021-131 was approved. 9. Award a Purchase Order to PCI in an Amount not to Exceed $4,938,000 for up to a Six -year Term for Roadway Striping and Sign Maintenance (Specification 21-065) (General Fund and Non -General Fund) Department(s): Public Works Agency Recommended Action: Award a blanket purchase order contract to PCI, for roadway striping and sign maintenance, in an annual amount of $823,000 and a total not exceed amount of $4,938,000, for a two-year period beginning August 1, 2021 and expiring July 30, 2023, with provisions for two two-year renewal periods exercisable by the City Manager and City Attorney, subject to non -substantive changes approved by the City Manager and City Attorney. 10. Award Purchase Orders to Penske Chevrolet of Cerritos in the Amount of $115,682 for Two Chevrolet 2500 HD Trucks (Specification No. 21-047), and to Guaranty Chevrolet Motors Inc. in the Amount of $62,170 for Two Chevrolet Colorados (Specification No. 21-064) and in the amount of $593,820 for Eight Chevrolet 3500 HD Trucks (Specification No. 21-044) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize a one-time purchase and payment of purchase order to Penske Chevrolet of Cerritos for two Chevrolet 2500 HD Trucks with various bodies, in the amount of $115,682 plus a contingency of $5,000, for a total amount not to exceed $120,682, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors Inc. for two Chevrolet Colorado trucks in the amount of $62,170 plus a contingency of $2,830, not to exceed $65,000, subject to non -substantive changes approved by the City Manager and City Attorney. 3. Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors Inc., for eight Chevrolet 3500 HD trucks with various bodies, in the City Council 8 7/20/2021 amount of $553,820 plus a contingency of $40,000, for a total amount not to exceed $593,820, subject to non -substantive changes approved by the City Manager and City Attorney. MINUTES: Councilmember Phan recused herself from Item 10 due to conflict of interest. Mayor Sarmiento recused himself from Item 10 due to a conflict of interest. 11. Approve Additional Contingency Funds in the Amount of $70,000 for an Existing Construction Contract with Dream Builders Company for the Adams Park Restroom Renovation Project with an Estimated Project Delivery Cost of $226,000 (Project No. 20-2708) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Approve an amendment to the Project Cost Analysis in the amount of $70,000 in additional contingency funds for a total estimated construction delivery cost of $226,000, which includes $104,900 for the construction contract, $26,100 for contract administration, inspection and testing, and a $95,000 project contingency for unanticipated or unforeseen work, subject to non -substantive changes approved by the City Manager and City Attorney. 12. Award a Construction Contract to IRS Construction & Development Inc. in the Amount of $632,251 for the Santa Ana Library Children's Patio Fiscal Year 2020-21 Project with an Estimated Project Delivery Cost of $790,251 (Project No. 20-2500) (Non - General Fund) Department(s): Public Works Agency and Library Department Recommended Action: 1. Award a construction contract to RS Construction & Development Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $632,251, for construction of the Santa Ana Library Children's Patio FY 2020-21, for the term beginning July 20, 2021 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $790,251, which includes $632,251 for the construction contract, $95,149 for contract administration, inspection and testing, and a $62,851 project contingency for unanticipated or unforeseen work. 3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program for $884,351, which includes $94,100 in preliminary engineering funds and $790,251 in construction funds, for the Santa Ana Library Children's Patio Project (No. 20- 2500). 13. Approve Agreements with W.A. Rasic Construction Company, Inc., Mladen Buntich Construction Co., Inc. Mike Prlich and Sons, Inc., Dominguez General Engineering, Inc., and Paulus Engineering, Inc. for Sewer System Repair Services for a Total Amount not to Exceed $4,000,000 for up to Five Years (Non -General Fund) Department(s): Public Works Agency City Council 9 7/20/2021 Recommended Action: Authorize the City Manager to execute agreements with W.A. Rasic Construction Company, Inc., Mladen Buntich Construction Co., Inc. Mike Prlich and Sons, Inc., Dominguez General Engineering, Inc., and Paulus Engineering, Inc. to provide sewer system repair services, for a three-year period beginning July 20, 2021 and expiring July 19, 2024, with provisions for one two-year renewal period exercisable by the City Manager and City Attorney, for a shared aggregate amount not to exceed $4,000,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item — Agreement No. 2021-132 was approved. 14. Amend Agreement with Landscape West Management Services, Inc. to Increase the Annual Contract Amount by $250,000 for Median Landscape Maintenance Services (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Landscape West Management Services, Inc., for right-of-way and median landscape maintenance services, to increase the annual amount by $250,000, for a total annual amount not to exceed $1,270,000 and a total agreement amount not to exceed $5,080,000 for the remaining term of the agreement ending on June 30, 2023, plus a two-year extension exercisable by the City Manager and the City Attorney, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). Moved by Councilmember Lopez, seconded by Councilmember Bacerra to Approve. YES: 7 — Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7-0-0-0 —Pass MINUTES: CouncHmember Lopez provided input to staff regarding a lack of landscape maintenance and a move towards planting trees. This consent Item — Agreement No. 2021-133 was approved. 15. Approve a Land Sale Agreement and Easement Sale Agreement in the Amount of $0 for a Real Property Sale to Orange County Transportation Authority in exchange for the cost of Water Facility Improvements At SR-55 / Ritchey Street and Pullman Street (Project Nos. 19-6438, 19-6439 and 19-6440) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Authorize the City Manager to execute a Land Sale Agreement with the Orange County Transportation Authority for the partial property City Council 10 7/20/2021 located east of Ritchey Street and north of Warner Avenue (APN 403-072-02) in the amount of $0 in lieu of the project cost for the water facility improvements at SR-55 / Ritchey Street, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 2. Authorize the City Manager to execute an Easement Sale Agreement with the Orange County Transportation Authority for a portion of Pullman Street right-of-way located north of Dyer Road and south of Warner Avenue in the amount of $0 in lieu of the project cost for the water facility improvements at SR-55 / Ritchey Street, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item — Agreement Nos. 2021-134 and 2021-135 were approved. 16. Approve Agreements with Transportation Studies, Inc. and Aim Traffic Data, LLC in an Aggregate Amount not to Exceed $100,000 for up to a Five-year Term (Non - General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Transportation Studies, Inc. and AimTD, LLC to provide traffic counting services for a three-year term beginning July 20, 2021 and expiring June 30, 2024, with provisions for two, one-year extensions exercisable by the City Manager and the City Attorney, in a total aggregate amount not to exceed $100,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item — Agreement No. 2021-136 was approved. 17. Approve an Agreement with Blue Technologies Smart Solutions for Access and Support Services for Manage Data Management Systems (General Fund) Department(s): City Attorney Office Recommended Action: Authorize the City Manager to execute a three-year agreement with Blue Technologies Smart Solutions ("BlueTech") for continued access and support services for the Manage Data Management Systems ("iManage") for the period of August 1, 2021 through July 31, 2024 in the amount of $85,750, which includes the annual billing amount of $25,250 for the Manage System, and a contingency amount of $10,000 to pay for additional support services as directed by the City, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item — Agreement No. 2021-137 was approved. 18. Approve Agreement with Liebert Cassidy and Whitmore ("LCW") and Approve Amendment to Agreement with Atkinson, Andelson, Loya, Ruud, & Romo ("AALRR") to Provide Special and Limited Legal Counsel Services (General Fund) Department(s): Human Resources City Council 11 7/20/2021 Recommended Action: 1. Authorize the City Manager to execute an agreement with LCW to provide special legal counsel services not to exceed $100,000 for the duration of the term of the agreement expiring June 30, 2024, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 2. Authorize the City Manager to execute an amendment to the agreement with AALRR to provide limited legal services by increasing the compensation amount by $50,000 (for a total not -to -exceed compensation amount of $100,000) for the duration of the agreement expiring April 14, 2024, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: Councilmember Phan recused herself from Item 18 due to a conflict of interest. Executive Director of Human Resources Departments addressed council regarding the increased amount. Council discussion ensued and provided input to staff. This consent Item — Agreement Nos. 2021-138 and 2021-139 were approved. Moved by Councilmember Mendoza, seconded by Mayor Sarmiento to Approve. YES: 6 — Bacerra, Hernandez, Lopez, Mendoza, Penaloza, Sarmiento NO: 0 ABSTAIN: 1 — Phan ABSENT:0 Status: 6-0— 1 — 0 —Pass 19. Authorize Quitclaim of a Portion of a Traffic Signal Easement (2727 North Main Place Drive) (Applicant:and Owner: Mainplace Shoppingtown LLC, a Delaware Limited Liability Company) for $4,000 (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute a quitclaim deed relinquishing the City's interest in a portion of a traffic signal easement at 2727 North MainPlace Drive to Mainplace Shoppingtown LLC, a Delaware limited liability company for $4,000, subject to non -substantive changes approved by the City Manager and City Attorney. MINUTES: Councilmember Phan recused herself from Item 19 due to conflict of interest. This consent Item — Agreement No. 2021-183 was approved. 20. Adopt a Resolution Authorizing the City Manager to Execute Sub Grant Agreements to Receive Workforce Innovation and Opportunity Act funds for a Three -Year Period Expiring June 30, 2024 (Non -General Fund) City Council 12 7/20/2021 Department(s): Community Development Agency Recommended Action: Resolution No. 2021-XXX— Adopt a Resolution authorizing the City Manager or designee to execute sub -grant agreements (AA211027) and all necessary documents for Workforce Innovation and Opportunity Act funds from the State of California for a three-year period from July 1, 2021 to June 30, 2024 subject to non -substantive changes approved by City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item - Resolution No. 2021-040 was approved. This consent Item — Agreement No. 2021-140 was approved. 21. Resolution Approving the Water Supply Assessment for the Warner -Red Hill Mixed Use Development Project Located at 2300, 2310, and 2320 South Red Hill Avenue Department(s): Public Works Agency Recommended Action: Resolution No. 2021-XXX — Adopt a resolution approving the Water Supply Assessment for The Warner- Red Hill Mixed -Use Development Project located at 2300, 2310, and 2320 South Red Hill Avenue. MINUTES: Councilmember Phan recused herself from Item 21 due to a conflict of interest. This consent Item - Resolution No. 2021-041 was approved. 22. Approve a Shelter Budget for Furnishing, Fixtures and Equipment in an Amount not to exceed $1,000,000 for One -Time Purchases (Non -General Fund) Department(s): Community Development Agency Recommended Action: Approve a shelter budget for furnishings, fixtures and equipment in an amount not to exceed $1,000,000, in one-time direct purchases with various vendors, and approve for the purchasing department to utilize cooperative contracts and employ other practical procurements methods to ensure the shelter is fully equipped and furnished by the opening date, subject to non -substantive changes approved by the City Manager and City Attorney. 23. Street Naming No. 2021-01 to Change the Name of a Segment of South Lyon Street between East Edinger Avenue and East Saint Andrew Place within the PacifiCenter Development to South Elk Lane Department(s): Planning and Building Agency Recommended Action: Affirm the Planning Commission's adoption of a resolution approving Street Naming No. 2021-01 to change the name of a segment of South Lyon Street between East Edinger Avenue and East Saint Andrew Place within the PacifiCenter development to South Elk Lane. City Council 13 7/20/2021 Moved by Councilmember Bacerra, seconded by Councilmember Mendoza to approve Consent Calendar items 4 through 23 with the exception of items 5, 14, and 18. Councilmember Phan recused herself from Items 6, 10, 18, 19, and 21 due to a conflict of interest and out of an abundance of caution. Mayor Sarmiento recused himself from Item 10 due to a conflict of interest. YES: 7— Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7 — 0-0-0 —Pass **END OF CONSENT CALENDAR** BUSINESS CALENDAR 24. Approve an Agreement with All City Management Services, Inc. for the School Crossing Guard Program for Either up to a Two-year Term in an Amount Not to Exceed $2,593,334, or up to a Five -Year Term in an Amount Not to Exceed $6,869,996 (General Fund) Department(s): Public Works Agency Recommended Action: Approve one of the two options below (Agreement No. 2021-XXX): Option 1: Authorize the City Manager to execute an agreement with All City Management Services, Inc. to provide a School Crossing Guard Program, in the amount of $2,357,576 with a 10 percent contingency of $235,758, for a total amount not to exceed $2,593,334 for a one-year term beginning July 20, 2021 and expiring July 19, 2022, with an option for a one-year extension, subject to non -substantive changes approved by the City Manager and City Attorney. Option 2: Authorize the City Manager to execute an agreement with All City Management Services, Inc. to provide a School Crossing Guard Program, in the amount of $6,245,451 with a 10 percent contingency of $624,545, for a total amount not to exceed $6,869,996 for a one-year term beginning July 20, 2021 and expiring July 19, 2022, with options for four, one-year extensions, subject to non -substantive changes approved by the City Manager and City Attorney. MINUTES: City Manager Kristine Ridge provided background history of item. Council discussion ensued and provided input to staff. Moved by Councilmember Bacerra, seconded by Councilmember Hernandez to approve Business Item, Option 1 - Agreement No. 2021-141. City Council 14 7/20/2021 YES: 6 — Bacerra, Hernandez, Lopez, Mendoza, Penaloza, Sarmiento NO: 1 — Phan ABSTAIN: 0 ABSENT:0 Status: 6 — 1 —0-0 —Pass 25. Adopt Resolution of Intent to Award Solid Waste Franchise Department(s): Public Works Agency Recommended Action: Resolution No. 2021-XXX — Adopt a resolution declaring the City Council's intent to hold a public hearing on August 17, 2021 to award a solid waste franchise to one of four proposers, which includes Athens Services, CR&R Environmental Services, Republic Services, or Waste Management. MINUTES: Executive Director of Public Works Agency Nabi/ Saba provided a brief presentation. Council discussion ensued and provided input to staff. Moved by Mayor Pro Tern Penaloza, seconded by Councilmember Bacerra to approve Business Item - Resolution No. 2021-042. YES: 7 — Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7-0-0-0 —Pass 26. Consideration of Ordinance Amending the Cannabis Public Benefit Fund Restricted Uses for Additional Youth Services Department(s): Finance and Management Services Recommended Action: Introduce and conduct first reading of an ordinance amending the Cannabis Public Benefit Fund to provide authority to transfer allocations between youth services and community enforcement activities. MINUTES: City Manager Kristine Ridge provided a brief presentation. Council requested clarification, discussion ensued, and provided input to staff. Councilmember Lopez, Councilmember Bacerra and Mayor Pro Tem Penaloza requested a breakdown of allocation of funds by department. Council will adopt ordinance at a future meeting. Moved by Mayor Sarmiento, seconded by Mayor Pro Tern Penaloza to Approve to Introduce Ordinance. City Council 15 7/20/2021 YES: 7 — Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7-0-0-0 —Pass 27. Informational Report about Proposed Amendments to the Sunshine Ordinance Department(s): City Manager Office Recommended Action: Accept informational report and provide direction to staff. MINUTES: City Manager Kristine Ridge introduced the item. Management Assistant Daniel Soto provided a brief presentation. Council discussion ensued and provided input to City staff regarding radius size as it pertains to notifications for projects, length of time before agenda is published, and lobbyist language. 28. Informational Report regarding the Installation of Rainbow Crosswalks in Downtown Santa Ana Department(s): City Manager Office Recommended Action: Accept informational report and provide direction to staff. MINUTES: City Manager Kristine Ridge introduced the item. Management Assistant Daniel Soto provided a brief presentation. Council discussion ensued and provided input to City staff regarding locations and timing of installation, the colors of the pride mural crosswalk, and obtaining input from the Arts & Culture Commission. 29. Approve the $80,012,101 Revive Santa Ana Spending Plan and Appropriate Federal American Rescue Plan Act (ARPA) Funding Continued from the July 6, 2021 City Council Meeting. Department(s): City Manager Office Recommended Action: 1. Approve the $80,012,101 Revive Santa Ana Spending Plan to protect and revive our community as we emerge from the impacts of the COVID-19 pandemic. 2. Approve an appropriation adjustment (#2021-212) of $64,180,000 to authorize spending from the federal American Rescue Plan Act (ARPA) for various expenditures to recover from COVID-19, including authorization for the City Manager to move appropriated money between spending plan line items to reflect evolving federal guidelines and individual program popularity. (Requires five affirmative votes) MINUTES: City Manager Kristine Ridge provided a brief presentation. City Council 16 7/20/2021 Council discussion ensued and provided input to City staff. Moved by Mayor Pro Tom Penaloza, seconded by Councilmember Hernandez to Approve. YES: 7 — Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7-0-0-0 —Pass **END OF BUSINESS CALENDAR** PUBLIC HEARINGS PUBLIC COMMENTS — Members of the public may address the City Council on Public Hearing items. 30. Resolution Affirming the Fiscal Year 2020-2021 Dangerous and Abandoned Buildings Program Report and Authorizing the Transmittal of Uncollected Dangerous and Abandoned Building Charge in the Amount of $59,313.79 to the Office of Auditor Controller, County of Orange (Non -General Fund) Legal Notice published in the Orange County Reporter on July 9, 2021 and notices mailed on July 8, 2021. Department(s): Planning and Building Agency Recommended Action: Resolution No. 2021-X %X—Adopt a resolution affirming the Fiscal Year 2020-2021 Dangerous and Abandoned Buildings Program Report and authorizing the transmittal of uncollected Dangerous and Abandoned Buildings charge in the amount of $59,313.79 to the office of Auditor -Controller, County of Orange. MINUTES: Alvaro Nunez, Code Enforcement Manager, provided a brief presentation. Mayor Sarmiento opened the public hearing at 10:05 p.m. Seeing no public comments, council discussion ensued. Mayor Sarmiento closed the public hearing at 10:25 p.m. Item 32 was considered prior to Joint Session Item 31 and Item 3 (Special Housing Authority Session Agenda). Moved by Mayor Pro Tom Penaloza, seconded by Councilmember Bacerra to approve Resolution No. 2021-043. YES: 7 — Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 City Council 17 7/20/2021 ABSTAIN: 0 ABSENT:0 Status: 7-0-0-0 —Pass BUSINESS CALENDAR JOINT SESSION OF THE CITY COUNCIL AND HOUSING AUTHORITY 31. Approve Appropriation Adjustments Recognizing Housing Assistance Payments in the Amount of $1.3 million and $488,616 in Administrative Funds to Administer Eighty -Nine New Emergency Housing Vouchers; Authorize the City to Enter into a Memorandum of Understanding with the Orange County Continuum of Care; Approve an Update to the Housing Choice Voucher Administrative Plan; Authorize the City Manager to Execute a Future Agreement with a Service Provider to Provide Housing Search Assistance Department(s): Community Development Agency Recommended Action: CITY COUNCIL ACTION 1. Approve an appropriation adjustment (#2022-014) recognizing Emergency Housing Voucher Housing Assistance Payments funds in the amount of $1,316,892 in revenue account and appropriating same to expenditure account to administer eighty- nine new vouchers. 2. Approve an appropriation adjustment (#2022-014) recognizing Emergency Housing Voucher Preliminary Administrative funds ($35,600), Administrative funds ($141,516) and Service Fees ($311,500) in the total combined amount of $488,616 in revenue account (No. 18018002-various) and appropriating same to expenditure account (Nos. 18018760-various) to administer eighty-nine new vouchers. HOUSING AUTHORITY ACTION 1. Authorize the Executive Director of the Housing Authority to execute a Memorandum of Understanding with the Orange County Continuum of Care effective July 20, 2021, subject to non -substantive changes approved by the Executive Director and the Housing Authority General Counsel. 2. Approve an update to the Housing Choice Voucher Administrative Plan and authorize submission to the United States Department of Housing and Urban Development. 3. Authorize the City Manager to execute a future agreement with the Orange County United Way or another designated Service Provider to utilize Emergency Housing Voucher Service Fees in an amount not to exceed $311,500 to provide housing search assistance for Emergency Housing Vouchers issued by the Housing Authority, City Council 18 7/20/2021 subject to non -substantive changes approved by the City Manager and City Attorney. 4. Direct the City Attorney to finalize and authorize the City Manager to enter into negotiations, execute agreements, and approve any other required actions necessary with various service providers, contractors, and sub -recipients, who will support the Housing Authority to issue and lease the eighty-nine Emergency Housing Vouchers, subject to non -substantive changes approved by the City Manager and City Attorney. Moved by Councilmember Hernandez, seconded by Councilmember Lopez to Approve. YES: 7 — Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7-0-0-0 —Pass COUNCILMEMBER REQUESTED ITEMS 32. Discuss and Consider Directing the City Manager to Direct City Staff to Draft an Ordinance that Would Impose a Fine Equivalent to the Median Rent of a Two - Bedroom Apartment in Santa Ana on Property Owners Who Rent Unpermitted Residential Units and Unpermitted Spaces for Residential Purposes. The fine would be Payable to the City of Santa Ana to be Distributed to the Persons Who Occupied the Unpermitted Units or Spaces — Councilmember Bacerra MINUTES: Council discussion ensued and direction provided to staff to bring back matter as an informational item with additional detail. After consideration of Item 32, Mayor Sarmiento recessed the City Council meeting and convened to the Joint Session of the City Council and Special Housing Authority to consider Item 31 and Item 3 as placed on the respective agendas at 10:54 p.m. Mayor Sarmiento recessed the Joint Session of the City Council and Special Housing Authority meeting and convened to the Special Housing Authority at 10:57 p.m. to consider the Consent Calendar items on the Special Housing Authority agenda. CITY MANAGER COMMENTS MINUTES: Chair Sarmiento adjourned the Special Housing Authority meeting and reconvened to the City Council meeting at 10:59 p.m. to consider City Manager Comments and Council Comments. City Manager Kristine Ridge congratulated the Water Resource Division for winning the Smart Cities North American Award for the Advanced Water Metering Project. Announced that Public Works Agency is hosting a zoom virtual workshop for all city business that are interested in participating in getting contracts with the city, Thursday, July 22, 2021 at 5:00 p.m.. Lastly, Santa Ana Active Streets is doing their summer series bike rides called Sassy Thursdays. City Council 19 7/20/2021 COUNCIL COMMENTS AB1234 DISCLOSURE— If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Councilmember Bacerra announced his next monthly community office hours. Inquired about a council requested item from a prior meeting regarding staff looking into reviewing the municipal code and providing recommendations for the implementation of neighborhood wide parking districts. Encouraged all vendors to participate in the Public Works upcoming workshop. Wished all a good night. Councilmember Hernandez thanked residents who participated. Added that he was pleased with the ARPA funds that were allocated to create community programs and infrastructure in the city. Lastly, assured community he is still working for his ward and community. Councilmember Lopez disclosed that she will be attending the League of California Cities Conference in September. Announced upcoming meetings and events, and hopes to see many Ward 3 residents. Councilmember Mendoza thanked all from the Elk's Club for their community services, encouraged all to vaccinate, requested an update on COVID-19 Memorial, encouraged residents to use less water, hopes to be on joint school district and City committee, announced office hours, asked for support to collaborate to bring health services for residents, asked to adjourn the meeting in memory of Salvador Lujan and Miguel Pulido Sr., and asked for update on honoring veterans. Councilmember Phan announced the upcoming movies in the park and that the Back to School event dates brought by Advanced OC will provide free medical screening along with backpacks and school supplies. Mayor Pro Tom Penaloza thanked Parks and Recreation staff for movies in the park events, spoke on Salvador Lujan, suggested a way to conserve water, and announced community office hours. Mayor Sarmiento thanked staff with keeping up with events, announced free bus passes for all residents under 18 years old, and reminded all of future meetings. ADJOURNMENT —Adjourn the City Council meeting and convene to the Special Housing Authority meeting. MINUTES: Mayor Sarmiento adjourned the City Council meeting at 11:20 p.m. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza City Council 20 7/20/2021 Vice Chair Chair City Manager City Attorney Clerk of the Council Thai Viet Phan David Penaloza Vicente Sarmiento Kristine Ridge Sonia R. Carvalho Daisy Gomez MINUTES: Chair Sarmiento called the Housing Authority meeting to order on July 20, 2021 at 10:57 p.m. Clerk of the Council conducted roll call. All Authority Members were present. PUBLIC COMMENTS — Members of the public may address Housing Authority on items on the Special Housing Authority agenda. MINUTES: No public comments were made. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 and 2. 1. Excused Absences Department(s): Clerk of the Council Recommended Action: Excuse the absent members. 2. Approve the Department of Toxic Substances Control Standard Voluntary Agreement for the Crossroads at Washington Site Located at 1126 and 14146 E Washington Avenue, Santa Ana, CA 92701 Department(s): Community Development Agency Recommended Action: Authorize the Executive Director of the Housing Authority to execute the Standard Voluntary Agreement up to an amount not to exceed $40,000 with the County of Orange and Department of Toxic Substances Control for the Crossroads at Washington affordable housing project located at 1126 and 1146 E Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14). Moved by Mayor Pro Tern Penaloza, seconded by Councilmember Bacerra to Approve. YES: 7— Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 ABSTAIN: 0 City Council 21 7/20/2021 ABSENT:0 Status: 7 — 0-0-0 —Pass **END OF CONSENT CALENDAR** BUSINESS CALENDAR JOINT SESSION OF THE CITY COUNCIL AND HOUSING AUTHORITY 3. Approve Appropriation Adjustments Recognizing Housing Assistance Payments in the Amount of $1.3 million and $488,616 in Administrative Funds to Administer Eighty - Nine New Emergency Housing Vouchers; Authorize the City to Enter into a Memorandum of Understanding with the Orange County Continuum of Care; Approve an Update to the Housing Choice Voucher Administrative Plan; Authorize the City Manager to Execute a Future Agreement with a Service Provider to Provide Housing Search Assistance Department(s): Community Development Agency Recommended Action: CITY COUNCIL ACTION 1. Approve an appropriation adjustment (#2022-014) recognizing Emergency Housing Voucher Housing Assistance Payments funds in the amount of $1,316,892 in revenue account and appropriating same to expenditure account to administer eighty-nine new vouchers. 2. Approve an appropriation adjustment (#2022-014) recognizing Emergency Housing Voucher Preliminary Administrative funds ($35,600), Administrative funds ($141,516) and Service Fees ($311,500) in the total combined amount of $488,616 in revenue account (No. 18018002-various) and appropriating same to expenditure account (Nos. 18018760-various) to administer eighty-nine new vouchers. HOUSING AUTHORITY ACTION 1. Authorize the Executive Director of the Housing Authority to execute a Memorandum of Understanding with the Orange County Continuum of Care effective July 20, 2021, subject to non -substantive changes approved by the Executive Director and the Housing Authority General Counsel. 2. Approve an update to the Housing Choice Voucher Administrative Plan and authorize submission to the United States Department of Housing and Urban Development. 3. Authorize the City Manager to execute a future agreement with the Orange County United Way or another designated Service Provider to utilize Emergency Housing Voucher Service Fees in an amount not to exceed $311,500 to provide housing search City Council 22 7/20/2021 assistance for Emergency Housing Vouchers issued by the Housing Authority, subject to non -substantive changes approved by the City Manager and City Attorney. 4. Direct the City Attorney to finalize and authorize the City Manager to enter into negotiations, execute agreements, and approve any other required actions necessary with various service providers, contractors, and sub -recipients, who will support the Housing Authority to issue and lease the eighty-nine Emergency Housing Vouchers, subject to non -substantive changes approved by the City Manager and City Attorney. Moved by Councilmember Hernandez, seconded by Councilmember Lopez to Approve. YES: 7 — Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 ABSTAIN: 0 ABSENT: 0 Status: 7-0-0-0— Pass MINUTES: Joint Session item matter considered and voted on earlier as part of the Joint Session City Council and Special Housing Authority meeting, see Item 31. **END OF BUSINESS CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS MINUTES: None. ADJOURNMENT —Adjourn the Special Housing Authority meeting. MINUTES: Chair Sarmiento adjourned the Special Housing Authority meeting and reconvened to the City Council meeting at 10:59 p.m. to consider City Manager Comments and Council Comments. City Council 23 7/20/2021