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HomeMy WebLinkAbout2021-08-17 RegularFinal Minutes of the Regular Meeting of the City Council City of Santa Ana, California rt„�•9 z August 17, 2021 CLOSED SESSION MEETING - 5:00 pm REGULAR OPEN MEETING - 5:00 PM (Immediately following the Closed Session Meeting) CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana. CA 92701 CLOSED SESSION CALL TO ORDER ATTENDANCE Council Members Mayor Pro Tern Mayor City Manager City Attorney Clerk of the Council Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan David Penaloza Vicente Sarmiento Kristine Ridge Sonia R. Carvalho Daisy Gomez MINUTES: Mayor Sarmiento called the Closed Session meeting to order at 5:05 p.m. Clerk of the Council conducted roll call. All councilmembers were present. Councilmember Bacerra joined the meeting at 5:11 p.m. PUBLIC COMMENTS — Members of the public may address the City Council on Closed City Council 1 8/17/2021 Session items. MINUTES: Irene Cabanas spoke regarding Items 2, 3, and 4 expressed the need for green space and a safe playground for children in the community. Kobe Cabanas spoke regarding Items 2, 3, and 4 expressed the need for green space and a safe playground for children in the community. Clerk of the Council, Daisy Gomez, reported out on correspondence received. CLOSED SESSION ITEMS — The Brown Act permits legislative bodies to discuss certain matters without members of the public present. The City Council finds, based on advice from the City Attorney, that discussion in open session of the following matters will prejudice the position of the City in existing and anticipated litigation: 1. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION pursuant to Paragraph (1) of subdivision (d) of Section 54956.9 of the Government Code: A. Heather Heider v. City of Santa Ana, Orange County Superior Court, Case No. 30- 2019-01055281 B. A.I.P., a Minor (Padilla) v City of Santa Ana, United States District Court (Central District of California), Case No. 8:19-CV-02212-FLA (JDEx) 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property: 915 & 921 N. Flower Street, 842 N. Garnsey Street, Santa Ana, CA 92703 (APN# 005-142-35, -47, -58) Negotiators: City Manager Kristine Ridge, Assistant City Manager Steven A. Mendoza Negotiating Parry: Charles Manh Terms: Potential sale of Successor Agency vacant properties as required per Redevelopment Dissolution Laws (ABxl 26, AB 1484, AB 471, and SB 107) 3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property: 915 & 921 N. Flower Street, 842 N. Garnsey Street, Santa Ana, CA 92703 (APN# 005-142-35, -47, -58) Negotiators: City Manager Kristine Ridge, Assistant City Manager Steven A. Mendoza representing Successor Agency as Seller Negotiating Parry: City Manager Kristine Ridge, Assistant City Manager Steven A. Mendoza representing City as Buyer Terms: Potential sale of Successor Agency vacant properties as required per Redevelopment Dissolution Laws (ABx1 26, AB 1484, AB 471, and SB 107) City Council 2 8/17/2021 4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code Section 54956.8: Address of Property: 925 N. Flower, 852 N. Garnsey and 848 N. Garnsey, Santa Ana, CA 92703 (APN# 005-142-34, -49, -48) Negotiators: City Manager Kristine Ridge, Assistant City Manager Steven A. Mendoza Negotiating Party: Charles Manh Terms: Potential purchase of vacant properties CLOSED SESSION REPORT — The City Attorney will report on any action(s) to be taken at the Regular Open Session which will begin immediately following the Closed Session. RECESS — City Council will recess to Closed Session for the purpose of conducting regular City business. MINUTES: Council recessed meeting to consider items listed on the Closed Session for discussion at 5:11 p.m. RECONVENE — City Council will reconvene to continue regular City business. MINUTES: Mayor Sarmiento adjourned the Closed Session at 6:11 p.m. and called the Regular Open Session to order at 6:18 p.m. City Council 3 8/17/2021 CITY COUNCIL REGULAR OPEN SESSION CALL TO ORDER MINUTES: Mayor Sarmiento called the Regular Open Session meeting to order at 6:18 p.m. ROLL CALL MINUTES: Clerk of the Council conducted roll call. All councilmembers were present. Mayor Sarmiento announced that Item 43 would be heard out of order and at staffs request Item 41 will be continued at a later date. PLEDGE OF ALLEGIANCE Mayor Sarmiento MINUTES: Councilmember Mendoza led the Pledge of Allegiance. INVOCATION CEREMONIAL PRESENTATIONS Bob Barnett, Police Chaplain Southern California Association of Governments (SCAG) 2021 Sustainability Awards Presentation. MINUTES: President Clint Lorimore of Southern California Association of Governments (SCAG) provided a brief video presentation. Proclamation presented by Councilmember Hernandez to Mario "Wizzo" Fernandez recognizing August 17, 2021 as "Wizzo" Day. Certificate of Recognition presented by Councilmember Lopez to Santa Ana High School for Receiving Top Honors at the National Speech & Debate Tournament. Proclamation presented by Councilmember Mendoza to Suavecito recognizing August 2021 as Chicano Heritage Month. STAFF PRESENTATIONS 5. COVID-19 Update in the Community. MINUTES: City Manager Kristine Ridge provided a brief update on delta variant cases, City Council 4 8/17/2021 vaccines, current safety measures, vaccine requirements for city employees and the City's Safe Dining Program. Councilmember Lopez inquired about the time -line regarding vaccine requirements and current COVID policies in place for employees. 6. General Plan Community Outreach Update. Draft August 2021 General Plan Elements: https://www.santa-ana.or eneral-plan/draft- documents Draft August 2021 Recirculated Program Environmental Impact Report, and prior Draft PEIR: httos://www.sa nta-a na.ore/eenera I-ola n /eene ra I-ola n-envi ron menta I -documents MINUTES: Executive Director of Planning and Building Agency Minh Thai provided a brief presentation. CLOSED SESSION REPORT — The City Attorney will report on any action(s) from Closed Session. MINUTES: City Attorney Sonia Carvalho announced three Items were discussed., Two items were related to pending litigation, and the other related to real property negotiations. Regarding Item 1A City Council unanimously rejected settlement offer made by plaintiff, and directed staff to prepare for trial in September. City Council unanimously rejected offer to purchase the three properties, and directed staff to negotiate for adjacent three properties for consolidation for future park use. After the Closed Session report, Mayor Sarmiento announced that the agenda would be taken out of order as follows: Consent Calendar vote, Item 43 and then the public comments on agenda and non - agenda items. PUBLIC COMMENT — Public comments will be held during the beginning of the meeting for ALL comments on agenda and non -agenda items, with the exception of public hearings. Comments for public hearings will take place after the hearing is opened. MINUTES: Mayor Sarmiento recessed the Regular Open meeting after consideration of Item 43 at 10:19 p.m. and reconvened at 10:32 p.m. to consider public comments. Catalina Iniestra spoke in support of rent control. Mireya spoke spoke in support of rent control. Maria Cejas, Santa Ana resident and Tenants United Santa Ana volunteer counselor, spoke in support of rent control. City Council 5 8/17/2021 Mextli Lopez, resident and Tenants United Santa Ana representative, spoke in support of rent control Courtney Calderon spoke regarding rent control. Ted Hancock, Santa Ana resident, spoke on rock landscape to aid water conservation. Victor Mendez spoke on rent control, internal city matters, police commission meeting he attended, contract contingencies regarding Item 23, thanked Councilmember Hernandez regarding Item 36, and inquired about the flow of funds regarding item 40. Idalia Rios spoke in support of rent control. Joese Hernandez spoke in support of rent control, the waste hauler, Lastly, believes the need to advocate for our youth regarding public safety. Clerk of the Council, Daisy Gomez, reported out on correspondence received. Kayleigh Levit, Tenants United Santa Ana volunteer, spoke regarding AB 1482 and rental control ordinance. Victor Payan, Director of Media Arts Santa Ana, excited that the Council declared Chicano Heritage Month, announced upcoming art events, and noted recognition received by Southern California Association of Governments (SCAG). Lastly, regarding Item 9 spoke on the cannabis fund lacking funds for arts and requested to meet with staff to discuss possibilities within the framework of serving the youth. Daisy, Kennedy Commission representative, spoke in support of rent control. Nathaniel Greensides spoke in support of rent control. Yoselidna Mendoza, Tenants United Santa Ana volunteer counselor, spoke in support of rent control. Alondra Salazar spoke in support of rent control. Jesus Santana spoke in support of rent control. Karla Juarez, spoke in support of rent control. Silvia Hernandez spoke in support of rent control. Luis Tonalli spoke in support of rent control. City Council 6 8/17/2021 David Carbajal spoke in support of rent control. Mayor Sarmiento announced with council's support to consider Item 37, Item 40, and Housing Authority items tonight; and the balance of the Consent Calendar items (9, 10, 12, 13, 14, 20, and 33) to be continued to the September 7, 2021 council meeting. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 7 through 39. 7. Excused Absences Department(s): Clerk of the Council Recommended Action: Excuse the absent members. 8. Minutes from the regular meeting of May 18, 2021. Department(s): Clerk of the Council Office Recommended Action: Approve minutes. 9. Second Reading and Adoption of Ordinance Amending the Cannabis Public Benefit Fund Restricted Uses for Additional Youth Services Continued from the August 17, 2021 City Council meeting. Department(s): Finance and Management Services Recommended Action: Place Ordinance on second reading and adopt. NS-XXXX—AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA, AMENDING ARTICLE XX OF CHAPTER 13 OF THE SANTA ANA MUNICIPAL CODE TO AUTHORIZE DISCRETIONARY ALLOCATIONS BETWEEN YOUTH SERVICES AND ENFORCEMENT SERVICES FROM THE CANNABIS FUND MINUTES: Consent Calendar Item 9 continued to the September 7, 2021 council meeting. 10. Receive and File Quarterly Report of Contracts up to $50,000 for Non -Public Works and up to $250,000 for Public Works Authorized by the City Manager as Permitted by Charter Section 421 Continued from the August 17, 2021 City Council meeting. Department(s): Finance and Management Services Recommended Action: Receive and file Quarterly Report of Contracts (COVID-19 City Council 7 8/17/2021 and non-COVID-19-related) entered into between April 1, 2021 to June 30, 2021, valued at up to $50,000 for non-public works contracts and agreements, up to $250,000 for public works contracts and agreements and all other contracts and agreements related to COVID-19. MINUTES: Consent Calendar Item 10 continued to the September 7, 2021 council meeting. 11. Receive and File Quarterly Report of Investments as of June 30, 2021 Department(s): Finance and Management Services Recommended Action: Receive and file quarterly report of investments as of June 30, 2021. 12. Quarterly Report for Housing Division Projects and Activities for the Period of April 2021 — June 2021 Continued from the August 17, 2021 City Council meeting. Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for Housing Division Projects and Activities for the period of April 2021 — June 2021. MINUTES: Consent Calendar Item 12 continued to the September 7, 2021 council meeting. 13. Willowick Golf Course Update Continued from the August 17, 2021 City Council meeting. Department(s): Community Development Agency Recommended Action: Receive and file the Willowick Golf Course update. MINUTES: Consent Calendar Item 13 continued to the September 7, 2021 council meeting. 14. Receive and File Permit Parking Program Evaluation Continued from the August 17, 2021 City Council meeting. Department(s): Public Works Agency Recommended Action: Receive and File Permit Parking Program Evaluation. MINUTES: Consent Calendar Item 14 continued to the September 7, 2021 council meeting. 15. Award a Contract to Quinn Power Systems for the Purchase of Two Caterpillar Diesel Standby Generator Sets for Well 28 and Well 31 in the Amount of $458,870 (Specification No. 21-078) (Non -General Fund) Department(s): Public Works Agency City Council 8 8/17/2021 Recommended Action: Award a contract to Quinn Power Systems for the one-time purchase of two Caterpillar diesel standby generator sets for Well 28 and Well 31, in an amount not to exceed $458,870, subject to non -substantive changes approved by the City Manager and City Attorney. 16. Award a Purchase Order in the Amount of $61,012 to BC Traffic Specialist for LED Balloon Lights (Specification 21-042) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize a one-time purchase and payment of purchase order to BC Traffic Specialist for LED Balloon Lights and Accessories in the amount of $61,012, subject to non -substantive changes approved by the City Manager and City Attorney. MINUTES: Councilmember Phan recused herself from Item 16 due to a conflict of interest. 17. Amend the Blanket Order Contracts with Es -Electric, Inter -pacific, Inc., M. Brey Electric, Inc., And Williams & Maher, Inc. for Electrical Contractor Services by an Additional $500,000 for a Revised Annual Aggregate Amount Not to Exceed $705,000 (Specification No. 20-117) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an amendment to the blanket order contracts for Citywide electrical contractor services with ES -Electric, Inter -Pacific, Inc., M. Brey Electric, Inc., and Williams & Maher, Inc. to increase the annual aggregate amount by $500,000, for a revised annual aggregate amount not to exceed $705,000, for the remaining term of the contract expiring October 19, 2022, and the three one-year renewal options, if exercised, subject to non -substantive changes approved by the City Manager and City Attorney. 18. Award a Blanket Order Contract to Professional Access CCTV & Electrical in an Amount not to Exceed $250,000 Annually for Implementation of Additional Security Measures on an As -Needed Basis (Specification No. 21-084) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Award a blanket order contract for implementation of additional security measures and maintenance repair services to Professional Access CCTV & Electrical in the amount of $225,000 plus a contingency of $25,000, for a total amount not to exceed $250,000 annually, for a one-year period beginning September 1, 2021, and expiring August 31, 2022, with provisions for two, one-year renewal options exercisable by the City Manager, subject to non -substantive changes approved by the City Manager and City Attorney. 19. Approve Appropriation Adjustment to Program Year 2021-22 Budget for the Workforce Innovation and Opportunity Act Programs (Non -General Fund) City Council 9 8/17/2021 Department(s): Community Development Agency Recommended Action: 1. Approve an appropriation adjustment (2022-022) recognizing $2,464 in additional Dislocated Worker Title I Workforce Innovation and Opportunity Act funds from Program Year 2020-21 in revenue account and appropriating same to expenditure accounts for Program Year 2021-22. (Requires five affirmative votes) 2. Approve an appropriation adjustment (2022-023) recognizing $15,000 in Title 1 WIOA funds from the County of Orange for Regional Planning and Workforce Services in revenue account and appropriate same to expenditure account expiring March 30, 2022. (Requires five affirmative votes) 3. Approve an appropriation adjustment recognizing (2022-023) $20,000 in Title 1 WIOA funds from the County of Orange for Regional Planning and Workforce Services in revenue account and appropriate same to expenditure account expiring September 30, 2022. (Requires five affirmative votes) 20. Approve an Appropriation Adjustment Accepting Orange County Transportation Authority M2 Comprehensive Arterial Capacity Enhancement and Intersection Capacity Enhancement Grant Funds in the Amount of $15,747,645 and Approve an Amendment to the Fiscal Year 2021-22 Capital Improvement Program (Project Nos. 15-6827, 17-6883, 18-6901) (Non -General Fund) Continued from the August 17, 2021 City Council meeting. Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022-024) recognizing $15,747,645 in Measure M2 Arterial Capacity Enhancement (ACE) and Intersection Capacity Enhancement (ICE) grant funds into the Measure M-Street Construction Fund, Measure M2 Competitive revenue account and appropriate the same amount into the Measure M2 Competitive Street Construction Fund, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program (CIP) to add: $1,012,500 in Measure M2 Competitive ICE funding for the construction phase of the Bristol Street/Memory Lane Intersection Improvements project (17-6883); $5,658,840 in Measure M2 Competitive ICE funding to the Fairview Bridge and Street Improvements from gth Street to 16th Street project (15-6827) for the right-of- way and construction phases; and $9,076,305 in Measure M2 Competitive ACE funding for the construction phase of the Warner Avenue Improvements from Oak Street to Grand Avenue project (18-6901). MINUTES: Consent Calendar Item 20 continued to the September 7, 2021 council meeting. 21. Approve an Appropriation Adjustment and Approve the Well 38 PFAS Agreement with the Orange County Water District in the amount of $6,000,000 for a 30-Year Term City Council 10 8/17/2021 for Construction of a Treatment Facility at Well 38 (Project No. 22-6470) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022-019) recognizing $1,000,000 from prior year fund balance in the Public Works Water Revenue, Prior Year Carry Forward revenue account and appropriate the same amount into the Acquisition & Construction, Water Utility Water Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute the Well 38 PFAS Agreement with the Orange County Water District for a total cost not to exceed $6,000,000, for the term beginning upon execution of the agreement and ending 30 years thereafter, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to include $1,000,000 in funds for the Well 38 PFAS Treatment Facility Project. MINUTES: Councilmember Phan recused herself from Item 21 due to a conflict of interest. This consent Item - Agreement No. 2021-146 was approved. 22. Approve an Appropriation Adjustment and Three Agreements with Trustar Energy LLC to Design and Build, Operate and Maintain, and Provide Renewable Natural Gas for a Compressed Natural Gas Station at the City Corporate Yard (220 S Daisy Avenue, Santa Ana, CA 92703) in an Amount not to Exceed $2,122,232 for a up to a Two -Year Term for the Design -Build Agreement, $403,200 for up to an Eight -Year Term for the Maintenance Agreement, and up to a Thirteen -Year Agreement for the Provision of Natural Gas (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022-020) recognizing prior year fund balance of $1,038,300 dollars in the Air Quality Improvement Fund (AB 2766), Prior Year Carry Forward revenue account, and appropriating the same amount into the Fleet Services - Air Quality Improvement Account (AQMD). (Requires five affirmative votes) 2. Authorize the City Manager to execute a Design and Build Agreement with TruStar Energy LLC to provide services for Phase I — Design, Phase II — Equipment Procurement and Phase II — Construction, of a new compressed natural gas (CNG) fueling station at the City Corporate Yard, in an amount not to exceed $2,122,232, with a contingency of $333,638, for a one-year term beginning August 17, 2021 and expiring August 16, 2022, with a one-year renewal option, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021- XXX). 3. Authorize the City Manager to execute a maintenance agreement with TruStar City Council 11 8/17/2021 Energy LLC to provide services to maintain the CNG fueling station, for a five-year period beginning upon the completion of construction, with provisions for three one- year extensions, in an amount not to exceed $403,200, subject to non -substantive changes as approved by the City Manager and City Attorney (Agreement No. 2021- XXX). 4. Authorize the City Manager to execute a no -cost Environmental Attribute agreement with TruStar Energy LLC to provide renewable natural gas (RNG) for the CNG fueling station for a ten-year period beginning March 16, 2021 and expiring March 15, 2031, with provisions for three, one-year extensions, subject to non -substantive changes as approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 5. Approve the Design and Build Project Cost Analysis for a total estimated delivery cost of $2,378,379 which includes $104,340 for Design (Phase 1), $812,102 for Equipment Procurement (Phase 11), a 15% contingency $333,638 for Phase 11, $1,412,152 for the Build Agreement, $139,717 for Contract Administration and $116,430 for Inspection. MINUTES: This consent Item - Agreement No. 2021-147 was approved. This consent Item - Agreement No. 2021-148 was approved. This consent Item - Agreement No. 2021-149 was approved. 23. Approve an Appropriation Adjustment and Additional Contingency Funds in the Amount of $906,476 for an Existing Construction Contract with All Cities Engineering, Inc., and Additional Contract Administration, Inspection and Testing in the Amount of $118,237 with an Estimated Project Delivery Cost of $4,357,067, for the Saint Gertrude and Grand Avenue Water Main Replacement Project (Project No. 15-6446) (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022-018) recognizing $1,024,713 in prior year fund balance in the Water Fund, Public Works Water Revenue, Prior Year Carry Forward revenue account, and appropriating the same amount into the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. (Requires five affirmative votes) 2. Approve an amendment to the Project Cost Analysis in the amount of $1,024,713 for $906,476 in additional contingency funds and $118,237 in additional contract administration, inspection and testing for a new estimated total construction delivery cost of $4,357,067. The new estimated total construction delivery costs include $2,563,350 for the construction contract, $502,741 for contract administration, inspection and testing, and a $1,290,976 project contingency for unanticipated or unforeseen work, subject to non -substantive changes approved by the City Manager and City Attorney. 3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program for $1,024,713, which includes $118,237 in construction engineering funds and City Council 12 8/17/2021 $906,476 for construction contingency funds, for the St Gertrude and Grand Water Main Project (15-6446). 24. Approve Appropriation Adjustment and Amendment to Agreement with Butier Engineering, Inc. for Construction Engineering Services to Increase the Agreement Amount by $379,714 and the Contingency by $56,957, for a Total Amount Not to Exceed $986,671 (Non -General Fund) Department(s): Public Works Agency Recommended Action: 1. Approve an appropriation adjustment (2022-017) recognizing prior -year fund balance of $681,343 in the Sewer Connection Fee Fund, Sewer Connection Projects, Prior Year Carry -Forward revenue account, and appropriating the same amount into the Sewer Connection Projects, Improvements Other Than Building expenditure account. (Requires five affirmative votes) 2. Authorize the City Manager to execute an agreement amendment for construction engineering services with Butier Engineering, Inc. for construction engineering services to increase the agreement amount by $379,714 and the contingency by $56,957 for a total agreement amount of $986,671, subject to non -substantive changes approved by the City Manager and the City Attorney (Agreement No. 2021- XXX). 3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program for $681,343 in construction funds, for the San Lorenzo Sewer Lift Station Project (06- 3510). MINUTES: This consent Item - Agreement No. 2021-150 was approved. 25. Historic Property Preservation Agreements Department(s): Planning and Building Agency Recommended Action: Authorize the City Manager or designee to execute the attached Mills Act agreement with the below -referenced property owners for the identified structure(s), subject to non -substantive changes approved by the City Manager and City Attorney. Property Ownat Us Historic Property Preservation Agreement No., Address/House. Vote by HRC 1. Frank Filipponio and Kristen Marcucci, Trustees of the Filipponio Marcucci Trust, 2021- 10, 935 W. Twentieth Street, 7:0:0:2 (Frazier and Shipp Absent) (Agreement No. 2021-XXX) 2. Benjamin Ramirez Jr. and Nicolette Ellen -Valdez Ramirez, 2021-06, 2307 N. Benton Way, 6:0:1:2 (McLoughlin Abstain, Frazier and Shipp Absent) (Agreement No. 2021-XXX) 3. Lauren Elizabeth and Jenny Hartshorne, 2021-12, 2311 N. Heliotrope Drive, 6:1:0:2 (Christy Dissenting, Frazier and Shipp Absent) (Agreement No. 2021-XXX) 4. Alfred Frank Weitzman, Maura Zwerling Weitzman, David A. Weitzman, and Brooke Weitzman, 2021-04, 2424 N. Bonnie Brae, 7:0:0:2 (Frazier and Shipp Absent) (Agreement No. 2021-XXX) City Council 13 8/17/2021 5. Jacob and Vanessa Collins, 2021-11, 2206 N. Freeman Street, 7:0:0:2 (Frazier and Shipp Absent) (Agreement No. 2021-XXX) MINUTES: This consent Item - Agreement No. 2021-151 was approved. This consent Item - Agreement No. 2021-152 was approved. This consent Item - Agreement No. 2021-153 was approved. This consent Item - Agreement No. 2021-154 was approved. This consent Item - Agreement No. 2021-155 was approved. 26. Approve an Agreement with Barrios and Associates, LLC, DBA Communications Lab for "Ready OC" Emergency Preparedness and "If You See Something, Say Something" Public Awareness Campaigns (Non -General Fund) Department(s): Police Department Recommended Action: Authorize the City Manager to enter into an agreement with Barrios & Associates, LLC, dba Communications LAB, for the period of August 17, 2021 through June 30, 2024, with two one-year renewal options, to continue the Ready OC Emergency Preparedness Campaign and the "If You See Something, Say SomethingTM" Public Awareness Campaign, for a total five-year amount not to exceed $1,150,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item - Agreement No. 2021-156 was approved. 27. Approve Agreements for Rotational Towing Services and Storage Services for the Police Department Department(s): Police Department Recommended Action: 1. Authorize the City Manager to execute a three-year agreement with Standard Enterprises, Inc. dba To N Mo for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 2. Authorize the City Manager to execute a three-year agreement with Greater Southern California Towing, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non - substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 3. Authorize the City Manager to execute a three-year agreement with B&D Towing, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). City Council 14 8/17/2021 4. Authorize the City Manager to execute a three-year agreement with Metro Pro Road Services, Inc. for the period of September 1, 2021 through August 31, 2024 to provide police rotational towing and storage services, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021- XXX). MINUTES: This consent Item - Agreement No. 2021-157 was approved. This consent Item - Agreement No. 2021-158 was approved. This consent Item - Agreement No. 2021-159 was approved. This consent Item - Agreement No. 2021-160 was approved. 28. Approve Agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC for Water Well, Pump and Motor Rehabilitation and Repair Services for a Total Amount Not to Exceed $3,250,000 for up to a Five -Year Term (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with General Pump Company, Inc., Layne Christensen Company, and Weber Water Resources CA, LLC to provide water well, pump and motor rehabilitation and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed of $3,250,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item - Agreement No. 2021-161 was approved. 29. Approve Agreements with ACCO Engineered Systems, Inc., ABM Building Solutions, LLC, and Allison Mechanical, Inc. for HVAC Maintenance and Repair Services in a Shared Annual Amount Not to Exceed $100,000 for up to a Five -Year Term (Non - General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with ACCO Engineered Systems, Inc., ABM Building Solutions, LLC and Allison Mechanical, Inc. to provide on -call heating, ventilation, and air conditioning (HVAC) maintenance and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, in an annual shared aggregate amount not to exceed of $100,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item - Agreement No. 2021-162 was approved. 30. Approve an Agreement with David Evans and Associates, Inc. for Design and City Council 15 8/17/2021 Construction Support Services for the Standard — McFadden Park in an Amount Not to Exceed $300,000 for a Three -Year Term (Project No. 20-2729) (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute an agreement with David Evans and Associates, Inc. to provide design, development, and contract documents for the proposed Standard -McFadden Park project in the amount of $258,075, with a contingency of $41,925, for a total amount not to exceed $300,000, for a three-year term beginning August 17, 2021 and expiring August 16, 2024, with an option for two, one-year extensions, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item - Agreement No. 2021-163 was approved. 31. Approve Agreements with Duthie Power Services and Global Power Group, Inc. for On -Call Electric Generator Maintenance and Repair Services in an Annual Amount Not to Exceed $100,000 for Up to a Five -Year Term (Non -General Fund) Department(s): Public Works Agency Recommended Action: Authorize the City Manager to execute agreements with Duthie Power Services and Global Power Group, Inc. to provide on -call electric generator maintenance and repair services, for a three-year period beginning August 17, 2021 and expiring August 16, 2024, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, in an annual shared aggregate amount not to exceed of $100,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item - Agreement No. 2021-164 was approved. 32. Approve an Agreement with Health Management Associates to Provide Feasibility and Fiscal Evaluation Services for a Municipal Public Health Agency in an Amount not to Exceed $180,830 for a One -Year Term (Revive Santa Ana Program) Department(s): Community Development Agency Recommended Action: 1. Authorize the City Manager to execute an agreement with Health Management Associates, Inc. to provide feasibility and fiscal evaluation services for a municipal public health agency for a one-year term beginning on August 18, 2021 and expiring on August 18, 2022, in an amount not to exceed $180,830, which includes a $10,000 contingency, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 2. Approve the Project Cost for a total estimated cost of $200,000, which includes $19,170 for contract administration and legal services and a $10,000 project contingency for any additional services as directed by the City. MINUTES: This consent Item - Agreement No. 2021-165 was approved. 33. Approve an Amendment to Illumination Foundation Agreement to Operate a Temporary Shelter at the Fullerton Recuperative Care Center for up to Four Months City Council 16 8/17/2021 (Non -General Fund) Continued from the August 17, 2021 City Council meeting. Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Illumination Foundation to continue to operate a temporary shelter at the Fullerton Recuperative Care Center for an additional four months through January 31, 2022 for an additional amount of $600,000, for a total aggregate amount not to exceed $2,100,000, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: Consent Calendar Item 33 continued to the September 7, 2021 council meeting. 34. Amend Agreement with Questica LTD to Increase Contract Amount by $75,520 for Annual Fee and Custom Reports (General Fund) Department(s): Finance and Management Services Recommended Action: Authorize the City Manager to execute an amendment to the agreement with Questica LTD to increase compensation amount by $75,520 for annual fee and custom reports, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item - Agreement No. 2021-166 was approved. 35. Approve Renewal Agreement with Selectron Technologies, Inc., for Interactive Voice Response System in the Amount not to Exceed $921,213 (General and Non -General Fund) Department(s): Information Technology, Finance and Management Services and Public Works Recommended Action: Authorize the City Manager to execute a renewal agreement with Selectron Technologies, Inc. for Interactive Voice Response System software support and maintenance for Municipal Utility Services in the amount of $201,945 and optional services for Outbound Messaging Dog License, Business License, and Land Management System ("LMS) in the amount of $599,110, for a total not -to -exceed amount of $921,213, including a 15 percent contingency of $120,158, for an initial term commencing July 1, 2021 and expiring December 31, 2025, with a provision for two renewal options, of three years and one year, respectively, ending December 31, 2029, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item - Agreement No. 2021-167 was approved. 36. Approve Facilities Use Agreement with Training and Research Foundation to Operate Childcare Centers at Corbin Community Center and El Salvador Community Center (Revive Santa Ana Program) Department(s): Parks, Recreation, and Community Services City Council 17 8/17/2021 Recommended Action: Authorize the City Manager to execute a facilities use agreement with Training and Research Foundation to operate childcare centers at Corbin Community Center and El Salvador Community Center, for a term beginning August 17, 2021 and ending August 31, 2026, subject to non -substantive changes approved by the City Manager and City Attorney (Agreement No. 2021-XXX). MINUTES: This consent Item - Agreement No. 2021-168 was approved. 37. Approve renewal of Agreement between the City of Santa Ana and AdminSure, Inc. Department(s): Human Resources Recommended Action: 1. Authorize first optional two (2)-year extension for Agreements A-2018-210 and A-2018-211 (Agreement No. 2021-XXX and Agreement No. 2021-XXX) 2. Authorize the City Manager, in his/her discretion, to administratively exercise the second and final two (2)-year extension. Moved by Councilmember Phan, seconded by Councilmember Bacerra to approve. YES: 7 — Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7-0-0-0 —Pass MINUTES: This consent Item - Agreement No. 2021-169 was approved. This consent Item - Agreement No. 2021-170 was approved. 38. Approve a Second Amendment to the Option Agreement with Washington Santa Ana Housing Partners, L.P. for the Development of the Crossroads at Washington for up to $300,000 in Backstop Funding; Approve an Additional Award of $333,742 of Neighborhood Stabilization Program Funds and Seven Project -Based Vouchers to the Existing Pre -Loan Commitment Letter for $3,971,440, for a Total of $4,305,182, tc the Related Companies of California, LLC and A Community of Friends for the Development of the Crossroads at Washington Approval of this item is contingent upon approval of Housing Authority agenda item #3. Department(s): Community Development Agency Recommended Action: Authorize the City Manager to execute a First Amended and Restated Pre -Loan Commitment letter with The Related Companies of California, LLC ('Related") with A Community of Friends ("ACOF) for a total of $4,305,182 in affordable housing funds, consisting of $3,007,489 in HOME Investment Partnerships Program funds, $963,951 in Neighborhood Stabilization Program funds, and an City Council 18 8/17/2021 additional $333,742 in Neighborhood Stabilization Program funds. MINUTES: This consent Item - Agreement No. 2021-172 was approved. 39. Santa Ana Public Library Request to Join the Santiago Library System as a Full Member Department(s): Library Recommended Action: Resolution No. 2021-XXX— Adopt a resolution allowing the Santa Ana Public Library to join the Santiago Library System (SLS) as a full member and become eligible for additional State funding for library services that support digital literacy and education. MINUTES: This consent Item - Resolution No. 2021-044 was approved. Moved by Mayor Pro Tern Penaloza, seconded by Councilmember Bacerra to approve Consent Calendar items 7- 39 with the exception of 9, 10, 12, 13, 14, 20, 33, and 37. Councilmember Phan recused herself from Items 16 and 21 due to an conflict of interest. YES: 7— Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7 — 0-0-0 —Pass MINUTES: Mayor Sarmiento announced that the items pulled from the consent calendar will be considered after Public Hearing item 43. **END OF CONSENT CALENDAR** BUSINESS CALENDAR 40. Resolution of the City Council of the City of Santa Ana, California Approving the Form of a Preliminary Official Statement and Continuing Disclosure Certificate in Connection with the Issuance of Bonds to Refund Certain Pension Obligations of the City and Approving Additional Actions Related Thereto Department(s): Finance and Management Services Recommended Action: Resolution No. 2021-XXX — Adopt a Resolution (Exhibit 1) Approving the Preliminary Official Statement (Exhibit 2) and the Continuing Disclosure Certificate (Exhibit 2-Appendix E) in connection with the City of Santa Ana Pension Obligation Bonds, Series 2021 A ("the Bonds") to refinance of the City's pension City Council 19 8/17/2021 obligations to CalPERS. Moved by Mayor Pro Tern Penaloza, seconded by Councilmember Bacerra to approve. YES: 7 — Bacerra, Hernandez, Lopez, Mendoza, Phan, Penaloza, Sarmiento NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7-0-0-0 —Pass MINUTES: This consent Item - Resolution No. 2021-045 was approved. MINUTES: Mayor Sarmiento recessed the Regular Open meeting and convened to the Special Housing Authority meeting at 11:53 p.m. 41. Approve Appropriation Adjustment Transferring Funds from the Police Department Metropolitan Division to other Police Department Accounts, and Receive and File Report on Traffic Stop Data (General Fund) Department(s): Police Department Recommended Action: 1. Approve an appropriation adjustment (2021-021) reducing the Metropolitan Division expenditure accounts by $1,103,360 and appropriate same to the Field Operations, Criminal Investigations, Training, Crimes Against Persons, and Vice expenditure accounts. (Requires five affirmative votes) 2. Receive and File Report on Traffic Stop Data. MINUTES: Business Item 41 continued to a future Council meeting at the request of staff. **END OF BUSINESS CALENDAR*" PUBLIC HEARINGS PUBLIC COMMENTS — Members of the public may address the City Council on Public Hearing items. 42. Hold a Public Hearing to Adopt a Resolution of Necessity Determining Public Interest and Necessity for the Acquisition of Real Property Located at 1313 W. Memory Lane (Property Owner: Rim Pacific Investors Portofino, LLC) (Project No. 17-6883) (Non - General Fund) Notice of Hearing letter regarding acquisition of real property by eminent domain mailed to property owners on July 22, 2021. Continued from the August 17, 2021 City Council meeting. Department(s): Public Works Agency City Council 20 8/17/2021 Recommended Action: Resolution No. 2021-XXX—Approve a resolution of necessity authorizing the condemnation of a portion of the real property located at 1313 W. Memory Lane (APN 002-261-29), owned by Rim Pacific Investors Portofino, LLC, declaring the public necessity and interest thereof. (Requires five affirmative votes) 43. Hold a Public Hearing to Adopt a Resolution to Approve an Exclusive Agreement to Athens Services for the Collection and Handling of Solid Waste for a Term of up to Eighteen years and Authorize a Proposition 218 Process (General and Non -General Fund) As required by Section 1303 of the Charter, Resolution 2021-042 was published in the Orange County Register on July 23, 2021. Legal Notice was published in the Orange County Reporter on August 6, 2021 and August 13, 2021. Department(s): Public Works Agency Recommended Action: 1. Hold a Public Hearing to adopt a resolution (Resolution No. 2021-XXX) whereby the City Council awards a solid waste exclusive agreement to Athens Services. 2. Award an exclusive agreement for solid waste collection and handling services to Athens Services, subject to a Proposition 218 process, effective 30 days after Council approval, for a service provision term of ten years commencing on July 1, 2022 and expiring June 30, 2032, with a mutual option to extend for a period of five years, and a City option to extend for a period of up to thirty-six months, subject to non -substantive changes including clarification of sections 3.5 and 5.1.1 with respect to payment of fees approved by the City Manager and City Attorney (Agreement No. 2021-XXX). 3. Authorize and direct staff to prepare all required documents necessary to proceed with notification of proposed refuse rate adjustments in compliance with Proposition 218 requirements, including, but not limited to, the following: a) Prepare and mail proposed rate adjustment notices to all Santa Ana property owners in compliance with Proposition 218 requirements at cost not to exceed $100,000. b) Schedule a public hearing at a future Council meeting, on or after September 21, 2021. MINUTES: Mayor Sarmiento opened the public hearing at 7:21 p.m. Executive Director of Public Works Agency Nabil Saba provided a brief presentation. Mayor Sarmiento opened the public hearing for public comments at 7:29 p.m. Doug Corcoran of Waste Management available for questions. City Council 21 8/17/2021 Tania Castandeda, Republic Services representative, spoke on their services and encouraged council to vote for Republic Services. Omar Lucero employed by Republic Services encouraged council to vote for Republic Services. Raul Chavez employed by Republic Services encouraged council to vote for Republic Services. Elizabeth Ramirez, Vice President of Government Affairs with Athens Services, thanked council and spoke on their services and commitment to the community and the city. Naginder Singh, employed by Athens Services, spoke of their services and encouraged council to vote for Athens Services. Mike Silva, Vice President with CR&R, spoke of their company's services. Jessie Hernandez employed by Republic Services spoke in support of Republic Services. Abel Castro employed by Republic Services spoke in support of Republic Services. Miguel Garcia employed by Athens Services spoke in support of Athens Services. Antonio Garcia employed by Athens Services spoke in support of Athens Services. Jeff Katz spoke in support of CR&R. Fabian Olmes employed by Athens spoke in support of Athens Services. Mary Lara Director of TKO Boxing Club spoke regarding an annual scholarship and spoke in support of Athens Services. Cord Laule, Senior Vice President with Athens Services, spoke in regards to labor unions and encouraged council to vote for Athens Services. Gary M. Clifford, Executive Vice President of Athens Services, spoke in support of Athens Services. Shane Green with LOG Engineers provided input regarding Vehicle Miles Traveled ( VMT). Jim Smith, Political Coordinator with Teamsters Local 396, expressed concerns with Athens Services. City Council 22 8/17/2021 Adan Alvarez, Communication Director with Teamsters Local 396, expressed concerns with Athens Services. Ron Herrera, Principal Officer and Union Member With Teamsters Local 396, encouraged council to make decision based on people and the social aspects of the City and support CR&R, Waste Management, or Republic Services. Ron Ovadia resident of Redondo Beach spoke in support of Athens Services. Chad England resident of West Hollywood spoke in support of Athens Services. Rene A. Martinez Athens Services employee spoke in support of company. Courtney Calderon expressed concern with lack of union, public safety, and quality jobs for selection. Oscar Mendoza employed with Waste Management spoke in support of company. Walter Robert, Senior District Manager with Waste Management, thanked city, staff, and employees for the past years. Desi Reyes expressed concerns with Waste Management's services. Steve Lopez, Operations Manager with Republic Services, spoke in support of company. Delfino Roa employed with Waste Management expressed concern with working with non -unionized companies and in spoke in support of Waste Management Victor Mendez expressed concern with the rates and lack of quality of life for the residents. Clerk of the Council Daisy Gomez reported out on correspondence received prior to hearing public comments via Zoom. George Will, Ward 3 resident, expressed concern with procurement process of vendors. Dave Elliott, President and CEO of Santa Ana Chamber of Commerce, spoke in support of Waste Management. Rahinna Pacheco expressed concern with climate change and the importance a waste hauler in close proximity. City Council 23 8/17/2021 Mayor Pro Tem Penaloza closed the public hearing at 8:50 p.m. Council discussion ensued. Republic Services representative accepted the changes. Mayor Sarmiento recessed the Regular Open meeting after consideration of Item 43 at 10:19 p.m. and reconvened at 10:32 p.m. to consider Public Comments. Moved by Councilmember Mendoza, seconded by Councilmember Phan to approve amended motion to award agreement to Republic Services and include the following amendment to add the below, number one (I.), to Section 5.2.6 on page 96 of the proposed agreement and add number two (II.) to be reflected to exhibit 11 of the agreement, which are exhibits to resolution: I. Request the implementation of clean city initiatives to be accelerated by one full year with no impacts to rates except for abandoned item collections and liter clean up to be implemented on July 1, 2022, a six-month acceleration. II. A request to establish a new neighborhood association public -right-of- way trash container service as part of the clean city initiatives with no impacts to rates, which includes the following: • Program would apply to all neighborhood associations present and future. An association will need to make the request for the cans. • The cans shall be collected once a week at the same time as the weekly service for the area. • Cans shall be placed on the public -right-of-way where vehicles do not impede the collection and are collected automatically. • Cans must meet the same specifications as the public -right-of-way trash container service in exhibit 11 of the agreement. • Cans shall be steamed cleaned on the exterior and interior as specified in the right-of-way trash container steam cleaning service in exhibit 11 of the agreement. • The number of neighborhood cans shall not exceed 896. This number includes the Washington Square Neighborhood Association cans. • Hauler will supply a maximum of 882 new cans. Only 14 cans from the Washington Square Neighborhood Association will be collected manually. • Washington Square Neighborhood Association service of the 14 cans shall start on July 1, 2022. • The new neighborhood associations public -right-of-way trash container service shall start at the same time as the right-of-way trash container service in exhibit 11 of the agreement Held a Public Hearing to adopt a resolution (Resolution No. 2021-046) City Council 24 8/17/2021 whereby the City Council awards a solid waste exclusive agreement to Republic Services with the above amended changes. 2. Award an exclusive agreement for solid waste collection and handling services to Republic Services, subject to a Proposition 218 process, effective 30 days after Council approval, for a service provision term of ten years commencing on July 1, 2022 and expiring June 30, 2032, with a mutual option to extend for a period of five years, and a City option to extend for a period of up to thirty-six months, subject to non -substantive changes including clarification of sections 3.5 and 5.1.1 with respect to payment of fees approved by the City Manager and City Attorney (Agreement No. A-2021-171) with the above amended changes 3. Authorize and direct staff to prepare all required documents necessary to proceed with notification of proposed refuse rate adjustments in compliance with Proposition 218 requirements, including, but not limited to, the following: a) Prepare and mail proposed rate adjustment notices to all Santa Ana property owners in compliance with Proposition 218 requirements at cost not to exceed $100,000. b) Schedule a public hearing at a future Council meeting, on or after September 21, 2021. YES: 6 — Bacerra, Hernandez, Mendoza, Phan, Penaloza, Sarmiento NO: 1 — Lopez ABSTAIN: 0 ABSENT:0 Status: 6 — 1 — 0 — 0 —Pass MINUTES: This consent Item - Agreement No. 2021-171 was approved. This consent Item - Resolution No. 2021-046 was approved. CITY MANAGER COMMENTS MINUTES: None. COUNCIL COMMENTS AB1234 DISCLOSURE — If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. MINUTES: Councilmember Bacerra wished all Happy Labor Day weekend and announced his office hours for Saturday, September 11, 2021. Councilmember Hernandez thanked residents and congratulated Republic Services. City Council 25 8/17/2021 Congratulated Santa Ana High School Debate Team and Mario "Wizzo" Fernandez. Thanked Councilmember Mendoza for introducing the proclamation of August being Chicano Heritage month. Councilmember Lopez announced that the Cambodian community is having a resource fair at Chestnut Walker community Center this coming Saturday. Wished all a Happy Labor Day weekend and encouraged all residents to register to vote. Inquired from staff about the status of the remote work policy and the length of time the equity inclusion coordinator position will be opened for applying. Lastly, congratulated Republic Services. Councilmember Mendoza gave an update on the current drought, encouraged less water use, and informed Council of Peter Katz's hospitalization. Councilmember Phan encouraged residents to conserve water usage. Mayor Pro Tem Penaloza wished all school children a happy and safe back to school. Mayor Sarmiento reminded all of September 14 special election. ADJOURNMENT — Adjourn the City Council meeting and convene to the Housing Authority meeting. Future Items 1. Police Oversight Update 2. Enhanced Homeless Outreach Services 3. Mental Health Mobile Outreach Services MINUTES: Mayor Sarmiento adjourned the City Council meeting on Wednesday, August 8, 2021 at 12:03 a.m. SPECIAL HOUSING AUTHORITY CALL TO ORDER ATTENDANCE Authority Members Vice Chair Chair City Manager City Attorney Clerk of the Council Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan David Penaloza Vicente Sarmiento Kristine Ridge Sonia R. Carvalho Daisy Gomez City Council 26 8/17/2021 MINUTES: Chair Sarmiento called the Housing Authority meeting to order on April 7, 2021 at 11:53 p.m. Clerk of the Council conducted roll call. All Authority Members were present. PUBLIC COMMENTS — Members of the public may address Housing Authority on items on the Special Housing Authority agenda. MINUTES: No public comments on Housing Authority items. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar Items: 1 through 3. 1. Excused Absences Department(s): Clerk of the Council Recommended Action: Excuse absent members. 2. Quarterly Report for the Housing Choice Voucher Program for the Period of April 2021 to June 2021 Department(s): Community Development Agency Recommended Action: Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of April 2021 to June 2021. 3. Approve a Second Amendment to the Option Agreement with Washington Santa Ana Housing Partners, L.P. for the Development of the Crossroads at Washington for up to $300,000 in Backstop Funding; Approve an Additional Award of $333,742 of Neighborhood Stabilization Program Funds and Seven Project -Based Vouchers to the Existing Pre -Loan Commitment Letter for $3,971,440, for a Total of $4,305,182, to the Related Companies of California, LLC and A Community of Friends for the Development of the Crossroads at Washington Approval of this item is contingent upon approval of Council agenda item #38 Department(s): Community Development Agency Recommended Action: 1. Authorize the Executive Director of the Housing Authority to execute a Second Amendment to Option Agreement with Washington Santa Ana Housing Partners, L.P., a California limited partnership for the development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14) to City Council 27 8/17/2021 include an environmental remediation backstop amount not to exceed $300,000 (if required), subject to non -substantive changes approved by the Executive Director and Housing Authority General Counsel. 2. Approve an award of up to seven project -based vouchers and authorize the Executive Director of the Housing Authority to execute an Agreement to enter into a Project -Based Vouchers Housing Assistance Payments Contract with Washington Santa Ana Housing Partners, L.P., a California limited partnership for the development of the Crossroads at Washington affordable housing project located at 1126 and 1146 E. Washington Avenue, Santa Ana, CA 92701, (APNs 398-092-13 and 398-092-14), subject to non -substantive changes approved by the Executive Director of the Housing Authority and Authority General Counsel. Moved by Councilmember Hernandez, seconded by Councilmember Mendoza to approve Consent Calendar Items. YES: 7 — Bacerra, Councilmember, — Hernandez, Councilmember, — Lopez, Councilmember, — Mendoza, Councilmember, — Phan, Councilmember, — Penaloza, Mayor Pro Tem, — Sarmiento, Mayor NO: 0 ABSTAIN: 0 ABSENT:0 Status: 7 — 0-0-0— Pass **END OF CONSENT CALENDAR** HOUSING AUTHORITY MEMBER COMMENTS MINUTES: None ADJOURNMENT —Adjourn the Housing Authority meeting. MINUTES: Chair Sarmiento adjourned the reconvened to the Regular Meeting at 11:5 Comments. Special Housing Authority meeting and i p.m. to consider City Manager and Council City Council 28 8/17/2021