HomeMy WebLinkAboutSILVER AND WRIGHT LLPN-2022-118
INSURANCE ON FILE
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
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CLERK OF COUNCIL
DATE: OF SANTA ANA AGREEMENT WITH SILVER & WRIGHT LLP
MAY ®3 2U22 CITY TO PROVIDE ADMINISTRATIVE HEARING SERVICES
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THIS AGREEMENT is made and entered into on this Ist day of May. 2022, by and between Silver &
Wright LLP, a California limited liability partnership ("S&W"), and the City of Santa Ana, a charter city
and municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. On January 25, 2022, the City issued Request for Qualifications # 22-016 seeking hearing officer
services for the City's Rent Stabilization Ordinance No. NS-3009. The City desires to retain an
administrative hearing officer having special skill and knowledge to serve as a neutral
administrative hearing officer for the City's Rent Stabilization Ordinance and provide on -call
professional administrative hearing services for the City.
B. S&W represents that S&W is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, S&W represents that it is knowledgeable in its
field and that any services performed by S&W under this Agreement will be performed in
compliance with such standards as may reasonably be expected from a professional firm in the
field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
S&W shall provide on -call neutral administrative hearing services for the City's Rent Stabilization
Ordinance, as requested by the Community Development Agency. S&W shall perform during the term
of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental
customary work required to fully and adequately complete the on -call neutral administrative hearing
services as described in further detail in the Scope of Services from RFQ # 22-016, attached hereto as
Exhibit A, and S&W's Proposal, attached hereto as Exhibit B.
2. COMPENSATION
a. City agrees to pay, and S&W agrees to accept as total payment for its services for City, the
rates and charges identified in Exhibit B. The total amount to be expended during the term of
this Agreement shall not exceed Fifty Thousand Dollars and Zero Cents ($50,000.00).
b. Payment by City shall be made within 45 (forty-five) days following receipt of proper invoice
evidencing work performed, subject to City accounting procedures. Payment need not be made
for work that fails to meet the standards of performance set forth in the Recitals which may
reasonably be expected by City.
Page 1 of 9
3. TERM
This Agreement shall commence on the date first written above and terminate on after two (2)
years, unless terminated earlier in accordance with Section 14, below. The term of this Agreement may
be extended upon a writing executed by the City Manager and City Attorney.
4. INDEPENDENT CONTRACTOR
S&W shall, during the entire term of this Agreement, be construed to be an independent contractor
and not an employee of the City. This Agreement is not intended nor shall it be construed to create an
employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or
control over the professional manner in which S&W performs the services which are the subject matter of
this Agreement; however, the services to be provided by S&W shall be provided in a manner consistent
with all applicable standards and regulations governing such services. S&W shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees
and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse,
or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by S&W under
this Agreement ("Documents & Data"). S&W shall require all subcontractors to agree in writing that City
is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares
under this Agreement. S&W represents and warrants that S&W has the legal right to license any and all
Documents & Data. S&W makes no such representation and warranty in regard to Documents & Data
which were provided to S&W by the City. City shall not be limited in any way in its use of the Documents
& Data at any time, provided that any such use not within the purposes intended by this Agreement shall
be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, S&W shall maintain and shall
require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Minimum Scope and Limit of Insurance
Commercial General Liability (CGL): Insurance Services Office Form
CG 00 01 covering CGL on an "occurrence" basis, including products and
completed operations, property damage, bodily injury and personal &
advertising injury with limits no less than $1,000,000 per occurrence. If a
general aggregate limit applies, either the general aggregatelimit shall apply
separately to this project/location (ISO CG 25 03 or 25 04) or the general
aggregate limit shall be twice the required occurrence limit.
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2. Automobile Liability: ISO Form Number CA 00 01 covering any auto
(Code 1), or if S&W has no owned autos, hired, (Code 8) and non -owned
autos (Code 9), with a limit no less than $1,000,000 per accident for bodily
injury and property damage.
3. Workers' Compensation: as required by the State of California, with
Statutory Limits, and Employer's Liability Insurance with limit of no less
than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors & Omissions): S&W is required to carry
insurance appropriate to S&W's profession, with a combined single limit of
not less than $2,000,000 per claim with $2,000,000 in the aggregate.
5. Broader Coverage: if S&W maintains broader coverage and/or higher
limits than the minimums shown above, the City requires and shall be
entitled to the broader coverage and/or the higher limits maintained by
S&W. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
b. Other Insurance Provisions
Additional Insured Status: The City, its officers, officials, employees, and
volunteers are to be covered as additional insureds on the CGL policy with
respect to liability arising out of work or operations performed by or on
behalf of S&W including materials, parts,, or equipment furnished in
connectionwith such work or operations. General liability coverage can be
provided in the form of an endorsement to S&W's insurance (at least as
broad as ISO Form CG 20 10 11 85 or if notavailable, through the addition
of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a
later edition is used).
Primary Coverage: For any claims related to this contract, S&W's
insurance coverage shall be primary coverage at least as broad as ISO CG
20 01 04 13 as respects the City, its officers, officials, employees, and
volunteers. Any insurance or self-insurance maintained by the City, its
officers, officials, employees, or volunteers shall be excess of S&W's
insurance and shall not contribute with it.
3. Notice of Cancellation: Each insurance policy required above shall provide
that coverage shall not be canceled, except with notice to the City.
4. Waiver of Subrogation: S&W hereby grants to City a waiver of any right
to subrogation that any insurer of said S&W may acquire against the City
by virtue of the payment of any loss under such insurance. S&W agrees to
obtain any endorsement that may be necessary to affect this waiverof
Page 3 of 9
subrogation, but this provision applies regardless of whether or not the City
has received a waiver of subrogation endorsement from the insurer.
5. Self -Insured Retentions: Self -insured retentions must be declared to and
approved by the City. The City may require S&W to purchase coverage with
a lower retention or provide proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the
retention. The policy language shall provide, or be endorsed to provide,
that the self -insured retention may be satisfied by either the named insured
or City.
6. Acceptability of Insurers: Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's rating
of no less than A: VII, unless otherwise acceptable to the City.
Verification of Coverage: S&W shall furnish the City with original
Certificates of Insurance including all required amendatory endorsements
(or copies of the applicable policy language effecting coverage requiredby
this clause) and a copy of the Declarations and Endorsement Page of the
CGL policy listing allpoliey endorsements to City before work begins.
However, failure to obtain the required documents prior to the work
beginning shall not waive S&W's obligation to provide them.
The City reserves the right to require complete, certified copies of all required
insurance policies,including endorsements required by these specifications,
at any time.
8. Subcontractors: S&W shall require and verify that all subcontractors
maintain insurance meeting all the requirements stated herein, and S&W
shall ensure that City is an additional insured on insurance required from
subcontractors.
9. Special Risks or Circumstances: City reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior
experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
S&W shall indemnify, release, defend and hold harmless City, its officers, agents, employees,
and volunteers, against any claim, demand, suit, judgment, loss, liability or expense of any kind, including
attorney's fees and administrative costs, to the extent arising from the willful misconduct or gross
negligence of S&W. This indemnification shall not extend to any claim related to S&W's duties as a
hearing officer in the interpretation or application of City's Codes or processes. City shall indemnify,
release, defend and hold harmless S&W, its attorneys, officers, agents and employees against any claim,
demand, suit, judgment, loss or liability or expense of any kind, including attorney's fees and costs, to the
Page 4 of 9
extent arising from any challenge to the City's ordinances, procedures, laws, hearing determinations, or
processes.
8. RECORDS
S&W shall keep records and invoices in connection with the work to be performed under this
Agreement. S&W shall maintain complete and accurate records with respect to the costs incurred under
this Agreement and any services, expenditures, and disbursements charged to the City for a minimum
period of three (3) years, or for any longer period required by law; from the date of final payment to S&W
under this Agreement. All such records and invoices shall be clearly identifiable. S&W shall allow a
representative of the City to examine, audit, and make transcripts or copies of such records and any other
documents created pursuant to this Agreement during regular business hours. S&W shall allow inspection
of all work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to S&W under this Agreement.
9. CONFIDENTIALITY
If S&W receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, S&W agrees that it shall not use or disclose
such information except in the performance of this Agreement, and further agrees to exercise the same
degree of care it uses to protect its own information of like importance, but in no event less than reasonable
care. "Confidential Information" shall include all nonpublic information. Confidential information
includes not only written information, but also information transferred orally, visually, electronically, or
by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the
other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall
not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no
fault of S&W disclosed in a publicly available source; (c) is in rightful possession of S&W without an
obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently
developed by S&W without reference to information disclosed by the City.
10. CONFLICT OF INTEREST CLAUSE
S&W covenants that it presently has no interests and shall not have interests, director indirect,
which would conflict in any manner with performance of services specified under this Agreement.
11. NON-DISCRIMINATION
S&W shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, gender identity, gender expression, gender, medical conditions, genetic information, or
military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other
employment related activities or any services provided under this Agreement. S&W affirms that it is an
equal opportunity employer and shall comply with all applicable federal, state and local laws and
regulations.
Page 5 of 9
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and S&W, and
supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict
between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail.
This Agreement may not be modified except by written instrument signed by the City and by an authorized
representative of S&W. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate S&W or the City. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting
on behalf of any party, which is not embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of S&W, S&W may not
assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City
and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall
be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to
have any of the services which are the subject to this Agreement performed by City personnel or by other
contractors retained by City.
14. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, S&W shall be entitled to receive and the City shall pay S&W compensation for all services
performed by S&W prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require S&W to deliver to the
City all work product(s) completed as of such date, and in such case such work product
shall be the property of the City unless prohibited by law, and S&W consents to the City's
use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
15. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving
the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed
a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver
constitute a continuing waiver unless the writing so specifies.
Page 6 of 9
16. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in.
connection with or by reason of this Agreement.
17. PROFESSIONAL LICENSES
S&W shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. S&W shall notify the City immediately and in writing of its inability to obtain or
maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for
termination of this Agreement.
18. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be
in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided
in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director, Community Development Agency
City of Santa Ana
20 Civic Center Plaza (M-25)
P.O. Box 1988
Santa Ana, California 92702
Fax:714-647-6549
Page 7 of 9
To S&W:
Silver & Wright LLP
Attn: Curtis R. Wright, Esq.
3 Corporate Park, Ste. 100
Irvine, CA 92606
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time
set forth on the transmission report issued by the transmitting facsimile machine; addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays
shall be excluded.
19. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held by
the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth
in the body of this Agreement.
[signatures on nextpage]
Page 8 of 9
N-2022-118
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
Da��(�Z n--.-
.Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Rya10.od
Assiy Attorney
RECOMMENDED FOR APPROVAL:
Steven Mendoza
Executive Director
Community Development Agency
CITY OF SANTA ANA
Kristine Ridge
City Manager
S& W:
Page 9 of 9
". Digitally signed byTori Ple,son
Tori Pierson Qatdo'e:2022.04.2609:0J95
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AC47RE) CERTIFICATE OF LIABILITY INSURANCE
DATE IMMIDDrYYYYI
01/10/2022
THIS CERTIFICATE 18ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED. SY THE POLICIES
BELOW., THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT., if the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED pro vision or be endorsed...
If SUBROGATION IS WAIVED, subject to the terms and conditionsof the policy, certain policies may require an endorsement: A statement on
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SHOULD ANY DF THE ABOVE DESCRIBED POLICIES BE CANCELLED -BEFORE'
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Policy Amendment
This Endorsement modifies insurance provided under the Businessowners Coverage Form.
Your policy is broadened and clarified as follows:
1. Non Employment Discrimination Liability
Unless "personal and advertising injury" is excluded from this policy the following applies;
A. Section II — Liability, F. Liability and Medical Expenses Definitions, item 14. is amended to Include
the following:
h, "Discrimination"
B, Section 11 — Liability, F. Liability and Medical Expenses Definitions is amended to include the
following:
23, "Discrimination" means the violation of a person's civil rights with respect to such person's
race, color, national origin, religion, gender, marital status, age, or sexual orientation or
preference, physical or mental condition, or any other protected class or characteristic
established by any federal, state or local statutes, rules or regulations.
C. Section 11— Liability, B. Exclusions; 1. Applicable to Business Liability Coverage, p. Personal and
Advertising Injury is amended to include the following:
(14)Arising out of "discrimination" directly or indirectly related to the past employment,
employment or prospective employment of person or class of persons' by anyinsured;
(15) Arising out of"discrimination" directly or indirectly related to the sale, rental, lease or aub
lease or prospective sale, rental, lease or sub -lease of any dwelling or permanent lodging by
or at the direction of any insured;
(16)Arising out of "disorimtnatPort", if insurance thereof is prohibited by law; or
(17) Fines, penalties; specific performance, or injunctions levied or imposed by a governmental
entity, or governmental code; law, or statute because of "discrimination".
2. Additional Insured
if an Additional Insured endorsement is attached to this policy that specifically names a person or
organization as an additional insured, then this Section 2.. Additional Insured does not apply to such
person or organization.
Section Ii - Liability Coverage, C. Who Is An Insured, Item 2. is amended to include the following:_
a. Any person or organization Is included as an additional insured, but only to the extent such
person or organization is legally obligated to pay for "bodily injury", 'property damage" or
"personal and advertising injury" caused by your acts or omissions. With respect to the insurance
afforded to such additional insured, ail of the following additional provisions apply:
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(1) You have agreed in a written 'Insured contract" that such person or organization be added as
an additional insured under this policy;
(2) The "bodily injury", "property damage" or "personal and advertising injury" for which said
person or organization is legally obligated to pay occurs subsequent to the execution of such
'Insured contract
(3) The most we will pay is the lesser of either the amount of insurance available under the
applicable Limits of Insurance: shown in the Declarations or the limits of insurance required by
the "insured contract";
(4) The insurance afforded to such additional insured only applies to the extent permitted by law;
(6) Such person or organization is an additional insured only with respectto:
(a) Their ownership, maintenance, or use of that part of the premises, or land, owned by,
rented to, or teased to you, except such person or organization is not an insured with
respect to structural alterations, new construction or demolition operations performed by
or on behalf of such person or organization;
(b) Your ongoing operations performed for that insured;
(c) Their financial control of you; except such person or organization Is not an insured with
respect to structural alterations new construction or demolition operations performed by
or on behalf of such person or organization;
(d) The: maintenance, operation or use by you of equipment leased to you by such person or
organization;
(a) Operations performed by you or on your behalf and for which a state or political
subdivision has issued a permit, provided such operations are not performed for such
state or political subdivision, and are not Included within the "produots-completed
operations hazard; or
(f) Their liability as a grantor of a franchise to you,
(6) This insurance does not apply to "bodily injury',' property damage", "personal and advertising
injury "occurrence" or offense;
(a) Which takes place at a particular premises after you cease to be a tenant of that
premises;
(b) Which takes place after all work, including materials, parts or equipment furnished in
connection with such work to be performed by or on behalf of the additional insured at the
site of the covered operations, has been completed;
(c) Which takes place after that portion of "your work" out of which the Injury or damage
arisen has been put to its intended use by any other person or organization other than
another contractor or subcontractor engaged in performing operations for a principal as
part of the same project; or
-- - - -(d) Which takes place after the expiration of any equipmentlease to which (5) (d) above
applies;
(i) With respect to architects, engineers or surveyors, coverage does not apply to "bodlly injury',
"property damage" or "personal and advertising injury" arising out of the rehr-"-
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render any professional services by or for you, including:
(a) The preparing, approving, or failing to prepare or approve, maps, shop drawings,
opinions, reports, surveys, field orders, change orders, or drawings and specifications; or
(b) Supervisory, inspection, architectural, or engineering services.
These exclusions apply even if the claims against any insured allege -negligence or other
wrongdoing in the supervision, hiring,, employment, training or monitoring of others. by that
insured, if the "occurrence" which caused the "bodily Injury" or "property damage", or the
offense which caused the "personal or advertising injury" involved the rendering of or the
failure to render any professional services by orfor you.
3, Additional insured --Vendors
if- an Additional Insured Vendors endorsement is attached to this policy that specifically, names a
person or organization as an additional insured, then this Section 3. Additional Insured -- Vendors
does not apply to that person or organization.
Unless the "products -completed operations hazard" is excluded from this policy, Section II — Liability
Coverage, C. Who Is an Insured, Item 2, is amended to Include the following;
f. Any vendor of yours is included as an additional insured, but only with respect to 'Bodily injury" or
"Property Damage" caused by "yourproducts" which are distributed or sold in the regular course
of the vendor's business, subject to the following additional exclusions;
(1) The insurance afforded the vendor does not apply
(a) "Bodily injury' or"property damage" for which the vendor is obligated to pay damages by
reason of the assumption of liability in a contract or agreement. This exclusion does not
apply to liability for damages that the vendor would have in the absence of the contractor
agreement;
(b) Any express warranty unauthorized by you;
(c) Any physical or chemical change in the product made intentionally by the vendor;
(d) Repackaging, unless unpacked solely for the purpose of inspection, demonstration,
testing; or the substitution of parts under instructions from the manufacturer, and then
repackaged in the original container;
(a) Any failure to make such Inspections, adjustments, tests or servicing as the vendor has
agreed to make or normally undertakes to make in the usual course of business, in
connection with the distribution or sale of the products;
(f) Demonstration, installation, servicing or repair operations, except such operations
performed by the vendor in full compliance with the manufacturer`s written instructions at
the vendor's premises in connection with the sale of the product;
(g) Products which, after distribution or sale by you, have been labeled orrelabeledor used
as a container, part or Ingredient of any other thing or substance by or for vendor; or
(h) 'Bodily Injury" or "property damage" arising out of the liability of the vendor for its own
acts or omissions or those of its employees or anyone else acting on Its behalf,
(2) This insurance does not apply to any insured person or organization, from whom you have
acquired such products, or any ingredienk part or container, entering Into,
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containing such products;
(3) The most we will pay is the lesser of either the amount of insurance available under the
applicable Limits of insurance shown in the Declarations or the limits of insurance required by
the contract or agreement; and
(4) The insurance afforded to such vendor only applies to the extent permitted by law.
4. Additional Insured -Limited Primary and NoncontributoryProvision
Section III — Common Policy Conditions (Applicable to Section 1— Property and Section 11— Liability),
H. Other insurance, is amended to include the following:
4. With respect to Section li — Liability:
However, If you have added any person, organization or vendor of yours as an additional insured
to this policy by way of this MUftiC.over endorsement and have agreed in a written "insured
contract" that this insurance is primary and non-contributory with other insurance available to that
additional Insured, this insurance is primary and we will not seek contribution from such additional
insured's other insurance, provided that the additional insured is a Named Insured under such
other Insurance.
6. Blanket Waiver of Subrogation
section IIi Common Policy Conditions (Applicable to Section i --Property and Section II Liability,
K. Transfer of Rights of Recovery Against Others to Us, 2., Is deleted and replaced with the following:
2; Applicable to Buslnessowners Liability Coverage
a. If the insured has rights to recover all or part of any payment we have made under this policy,
those rights are transferred to us. The insured must do nothing after loss to impair those
rights. At our request, the insured will bring "suit" or transfer those rights to us and help us
enforce them. This condition does not apply to Medical Expenses Coverage,
b. If required by a written "insured contract" executed prior to the "occurrence" or offense, we
waive any right of recovery we may have against any person or organization named in Such
"Insured contract" because of payments we make for injury or damage arising out of your
operations or "your work' for that person or organization.
6. Broadened Named Insured
A. Section II -Liability Coverage C_ Who Is An Insured, is amended to include the following:
3. Any organization that you own at the inception of this policy, or newly acquire or form during
the policy period, and over which you maintain during the policy period majority ownership or
majority interest, will qualify as a Named Insured If,,
a, There is no other similar insurance available to that organization; and
b. The first Named Insured shown in the Declarations has the responsibility of placing
insurance for that organization; and
c. That organization Is Incorporated or organized under the laws of the United States of
America.
However;
saglsg 04-17
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(1) Coverage under this provision 3 is afforded only until the next occurring annual
anniversary of the beginning of the policy period shown In the Declarations, or the end of
the policy period, whichever is earlier; and
(2) Coverage does not apply to "bodily injury' or"property damage" that occurred before
you acquired or formed the organization; and
(3) Coverage B-does not apply to "personal and advertising Injuryarising out of an offense
committed before you acquired or formed the organization. .
B. Section II -Liability Coverage, C. Who Is An Insured, the last paragraph, is deleted and replaced
with the following:
No person or organization is an insured with respect to the conduct of any current or past
partnership, joint venture, or limited liability company that is not shown as a Named Insured In the
Declarations. However, this does not apply to a limited Liability company that meets all of the
conditions in Section 11 -Who is An Insured, provision 3., above,
7. Medical Payments
Unless Medical Expenses Coverage is exciudedfrom this policy:
A. Section II -Liability, B:-Exclusions, 2. Applicable to Medical Expenses Coverage, f. is deleted and
replaced with the following:
f: included within the "products -completed operations hazard" However, this exclusion does
not apply to expenses for dental services.
B. Section II - Liability, D. Liability and Medical Expenses Limits of Insurance is amended to include
the following:
5. Medical Expenses Coverage is primary and not contributing with any other Insurance, even if
that other insurance is primary also.
8. Liberalization
Section III -Common Policy Conditions (Applicable to Section i- Property and Section 11 - Liability),
G. Liberalization, is deleted and replaced with the following;
G. Liberalization
If we adopt a change in our forms or rules which would broaden the coverage provided by any
form that is a part of this policy without an extra premium charge, the broader coverage will apply.
to this policy. This extension is affective.upon the approval of such broader coverage in your
state.
9. Damage to Premises Rented to You
A. Section III - Liability Coverage, B.. Exclusions, 1. Applicable to Business Liability Coverage, the
last paragraph is deleted and replaced with the following:
- - Exclusions c., d., e., f., g., h., i, k., I.; m., n and o. in Section II - Liability do not apply to damage
by fire to premises while rented to you, temporarily occupied by you with permission of the owner
or managed by you under a written agreement with the owner. A separate Damage To Premises
Rented To You Limit of Insurance applies to this coverage as described in Paragraph D. Liability
And Medical Expenses Limits of Insurance In Section 11- Liability.
SB9189 04-:17 RhkMwgmm,tl)tarten
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B. Section III Liability Coverage, D. Liability and Medical Expenses Limits of insurance, Item 3. is
deleted and replaced with the following:
$; The most we will pay under Business Liability for damages because of property damage" to
a promises while rented to you, or In the case of fire, white rented to you, temporarily
occupied by you with the permission of the owner, or managed by you under a written
agreement with the owner, is the greater of
a. $1,000,000 Any One Premises; or
b. The Damage to Premises Rented To You Limit shown in the Declarations.
10, Chartered Aircraft
Section 11 - Liability B. Exclusions, 1.Appllcable to Business Liability Coverage, g. Airdraft,•Auto or
Watercraft, Is amended to include the following,,
(6) An aircraft in which you have no ownership interest and that you have chartered with crew.
11. Coverage Territory Broadened
Section 11— Liability Coverage, F. Liability and Medical Expenses Definitions, Item 4:& is deleted and
replaced with the following:
a. The United States of America (including its territories and possessions), Puerto Rico, Canada,
Bermuda, the Bahamas, the Cayman Islands and the British Virgin Islands,
1Z Personal or Advertising Injury -Contractual
Unless "Personal and Advertising Injury" is excluded from this policy, Section 11— Liability Coverage,
B. Exclusions, 1, Applicable to Business Liability, p. Personal and Advertising Injury, (4) is deleted in
its entirety.
13. Fellow Employees Coverage
Section 11- Liability Coverage, C. Who Is an Insured, Item 2.a (1) is deleted and replaced with the
following:
(1) "Personal and advertising lnjury":
However, subsections (a), (b), (c) and (d) of Item (1) remain unchanged.
14. Bodily Injury Definition - Broadened
Section 11- Liability Coverage, F.,Liability and Medical Expenses Definitions, Item 3, is deleted and
replaced with the following;
3. "Bodily injury" means bodily injury, sickness or disease sustained by a person including death or
mental anguish resulting from any of these at any time. Mental anguish means any type of
mental or emotional illness or disease.
15. Unintentional Failure to Disclose Hazards
Section 11 - Liability Coverage, E, Liability and Medical Payments General Conditions, is amended to
include the followings
SB9189 44-17
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6, Unintentional Failure to Disclose Hazards
If you unintentionally fail to disclose any hazards existing at the inception date of your policy, we.
will not deny coverage under this Coverage Form because of such failure. However, this
provision does not affect our right to collect additional premium or exercise our right of
cancellation or non -renewal.
16. Supplementary Payments, Increase Limits
Section 11— Liability, A. Coverages, 1. Business Liability, f. Coverage Extension —Supplementary
Payments, (1) (b) and (d) are deleted and replaced with the following:
(b) The cost of bail bonds required because of accidents or traffic law violations arising out of the use
of any vehicle to which the Bodlly injury Liability Coverage applies, We do not have to furnish
these bonds.
(d) All reasonable expenses incurred by the insured at our request to assist us in the investigation or
defense of the claim or suit including substantiated loss of earnings up to $500 a day because of
time off work.
17. Amended Duties in the Event of an Occurrence, Offense Claim or Suit
Section I1-Liability Coverage, E. Liability and Medical Payments General Conditions, 2. Duties in the
Event of Occurrence, Claim or Suit, a. and b. are deleted and replaced with the following:
a. You must see to it that we or any licensed agent of ours are notified of a General Liability
"occurrence" or offense which may result in a claim as soon as practicable after it becomes
known to:
(1) You, If you are an individual;
(2) Your partner or member, if you are a partnership or joint venture;
(3) Your member, if you are a limited liability company;
(4) Your executive officer if you are an organization other than a partnership, joint venture or
limited liability company; or
(5) Your authorized representative or insurance manager,
Knowledge of an `occurrence" or offense by persons other than those listed above does not imply
that those listed above also have such knowledge,
To the extent possible, notice to us; should include:
(1) How, when and where the 'occurrence" or offense took place;
(2) The names, addresses, and telephone numbers of any injured persons and witnesses; and
(3) The nature and location of any injury or damage arising out of the occurrence, offense, claim,
or "suit".
-- - — 18. Section III - Common Policy Conditions (Applicable to Section I Property and Section II — Liability),
H. Other Insurance 2. is deleted and replaced with the following:
2. Business Liability Coverage
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If other valid and collectible Insurance is available to any insured for a loss we cover under
Business Liability Coverage, our obligations are limited as follows:
a. The insurance provided under this polloy is prlmary if you are required by a written "insured
contract" to Include any person or organization as an insured, but only with respect to that
insured's liability arising out of the ownership, maintenance, or use of that part of the
premises owned by or rented to you, or "your work" for that insured by or for you. Any other
insurance available to that person or organization is excess and noncontributory with this
insurance, or;
b. Except for the circumstance described in 2.a., above,, the insurance provided under this
policy is excess over any other liability insurance available to any insured whether such other
insurance is written as primary, excess, contingent or any other basis. An exception applies
when any insured specifically has purchased excess Insurance to apply in excess of the limits
of insurance shown in the Declarations for Business Liability Coverage:
19, Damage to Invitees' Automobiles from Falling Trees or Tree Limbs - Limited Coverage
The policy applies to direct physical damage to automobiles owned by invitees subject to all of the
following:
1. Provided such damage originates from premises owned; managed, leased or rented by an
Insured;
2. Coverage_ applies only to invitees of an insured or an insured's tenant;
3, Such damage is directly caused by wind -driven failing trees or tree limbs;
4. The most we will pay for any one loss is the lowest of:
a, the actual cash value of the damaged automobile as of the time of the loss; or
b, the cost of repairing the damaged automobile; or
c, the cost of replacing the damaged automobile with another automobile of like kind and
quality.
Regardless of the number of occurrences, losses or claims; this coverage is subject to a limit of
$25,000 in any one policy period;
5. This coverage is not subject to the General Liability General Aggregate Limit; and
6. We will make payments under this coverage without regard to fault.
20. Section It — Liability, B. Exclusions, 1. Applicable to Business Liability Coverage, a. Expected or
Intended Injury, is deleted and replaced with the following;
a. Expected or Intended injury
"Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This
exclusion does not apply to "bodily injury' or 'property damage" resulting from the use of
reasonable force to protect persons or property.
All other terms and conditions of this policy shall remain unchanged.
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Courtesy Notice of Cancellation for Other Than Nonpayment of Premium to Designated Entities
MAN BP 06 04 20
Policy Amendment
Schedule
Name and Address of Person(s) or Organizations
City of Sana Ana
Number ofDays Notice if other than 10 days:
30 Days
Information required to complete this Schedule, if not shown above, will be shown in the Declarations. This policy
is amended as follows:
A. If We cancel this policy pricer to expiration for any reason other than non payment of premium or at Your
request, and we have been notified that You are required under a current contractual obligation to notify
a certificate of insurance holder or holders when this policy is canceled, then We will endeavor to mail or
deliver a copy of such written notice: of cancellation to the certificate holder(s) shown in the Schedule
above, as follows:
t. To the name and address corresponding to each certificate of insurance holder indicated in the
Schedule above; and
2. At least 10 days prior to the effective date •of the cancellation, as shown in our notice to the first
Named Insured, or, if indicated, the longer number of days notice shown in the Schedule above.
S. Notwithstanding the foregoing, such notice of cancellation is provided on an informational basis and solely
to assist You in informing the certificate of insurance bolder(s) in advance of pending cancellation in
coverage to assist you in meeting Your contractual notice requirements to such parties. Our failure to
provide such advance notification to the certificate of insurance holder(s) shown in the Schedule of this
endorsement will not extend any policy cancellation date, negate any cancellation of the policy, of grant,
after or extend any rights or obligations under this _policy and the shall have.no Liability for any failure to
provide the notice(s) as provided herein.
All other terms and conditions of this policy remain unchanged,
THAN BP 06 04 20
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c Ask CERTIFICATE OF LIABILITY INSURANCE
DATE(MM(DDIYYYY)
01119/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF. INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE .CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE
AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOE$ NOT CONSTITUTE A CONTRACT BETWEEN THE
ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER; AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(los) must be endorsed. If SUBROGATIONIS WAVED,
subject to the terms and conditions of the policy, certain policies may require an endorsement,. A statement on this Certificate does
not confer rights to: thecertificate holder in lieu of such endorsement(s),
PRODUCER
AUTOMATIC DATA PROCESSING INS AGCY
76260717
71 HANOVER ROAD
FLORHAM PARK NJ 07932
CONTACT NAME:
PHONE (800)524-7024 -FAX'
o,DDR
(SOtl)524-0013
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INSURER(S) AFFORDING COVERAGE NAICp
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INSURRRA: Hartford Fire and Its P&C Affiliates
0 9914
INSURED Y
SILVER & WRIGHT'LLP ,✓v
3 CORPORATE PARK STE 100
IRVINE CA 92606-5159
INSURERa:
INSURERG 1
INSU2R01
INSURERF-s
dkf
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED: BELOW HAVE BEEN ISSUED Tb THE INSURED NAMED ABOVE FOR THE POLICY. PERIOD
1NDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN; THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
TERMS, EXCLUSIONS:AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INER
TYPEOF INSURANCE
ADDL
SUBR
POLICY NUMBER
POLIOYEFF
MM
POLICY EXP
O
LIMITS
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
CIAIM"ADE❑OCCUR
PAMAQETORENTED
PREMISES LEo.AL5 nam
MED E"XP(Anyone pemom .
PERSONAL&AOVINJR>j°-
GEN'L AGGRE�GATIE LIMIT APPLIES PER:
POLICY C,.,_J JEO7 I I Log
OENERALAGGREGATE
PRODUCTS.-COMPIOPAGO'
OTHER:.
AUTOMOBILE
LIABILITY
COMBINED SINGLE IMIT
ISO owdow)_...�_W
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BODILY INJURY (Per pemod)
ALL OWALrCOS NEa- AUTOO$SCHED
BODILY INJURY (Per acadam)
HIRED NON-OWNEDPROPERT
DAMAGE
AUTOS AUTOS
(Per accident)
-UMBRELLA:LIAB
OUR
_
EACH: OCCURRENCE
-EXCESSLIAB
CLAIMS,
MADE.
AGGREGATE
C 'RETENTION$
A
WORKERS COMPENSATION
AND EMPLOYERS'LIABILITY
ANY YIN
PROPRIETOR/PARTNERIEXECUTIVE
OFFICERIMEMBER EXCLUDED?
NIA
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EACH ACCIDENT
$1,aFO,000
E,L DISEASE -EA EMPLOYEE
$1,000,000
(Manda'tary In NH)
D Yas; describe under
DESCRIPTION OF OPERATIONS below,
EJ—OISEASE-POLICY LIMIT
$1,000,000
DESCRIPTION OF OPERATIONS (LOCATIONS! VEHICLES (ACORD 101, Additional Remarks S.Qulo, maYbe affaChed 0 more spade Is required)
Those usual to the Insured's Operations. Notice of Cancellation will be provided In accordance with Form W0990394, attached to this: policy.
--CERTIFICATE : HOLDER .. -... CANCELLATION _....
Cityof Santa Ana
Risk Management Division ✓-
SHOULD ANY OF THE ABOVE DESCRISED POLICIES. BE CANCELLED
BEFORE THE EXPIRATION DATE THEREOF,. NOTICE WILL. BE DELIVERED
20 CMG CENTER PLZ
IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE.
SANTA ANA CA 92701
61ae .n C�f i2er ,�-rsu�zt�
Q 1966-2015 ACORD CORPORATION. All rights -reserved.
ACORD25 (2016103) The ACORD nameand logo are registered marks of ACORD
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amSILVER & WRIGHTLLP
Attorneys at Lam
111VIN I I INLAND EMPIRE 113AY AREA I SACRAMENTO
April 25, 2022 11-11
DELIVERED VIA EMAIL
City of Santa Ana
Risk Management Division
20 Civic Center phaa
Santa Ana, CA 92701
Subject;
Dear Staff of the Risk Management Division: '
This letter regards provision X 2 Automobile Liability Coverage -�f*fhe Agreement between the City of
Santa Ana and Silver & Wright LLP for use of Administrative Hearing' Services effective May 1, 2022,-
Silver & Wright LLP does not own or operate any motor vehicles, Silver &Wright LLP employees,
participants or other agents working under this Agreeme t utilize their own automobiles in the
performance of this agreement, As per provision ='c'i'Silver & Wright LLP secures and
rdaintains on file self -certification of automobile insurance coverage from all such employees, participates
or agents who work under this Agreement..
&tNSURANCF
2. Automobile Liability Coverage. SUBRECIPIENT shall Also obtain and maintain, during
the effective period of this Agreement, broad form automobile liability- coverage with a $1,000,000 limit
unless reduced by CITY, which applies to both owned/leased and non -owned automobiles used by
SUBRECiPIENT employees or participants in performance of this: Agreement, or,. in the event that
SUBRBCIPIENT will not utilize such owned/leased automobiles but intends to require employees,
participants or other agents to utilize their own automobiles in the performance ofthis Agreement,
SUBRECIPIENT shall secure and maintain on file firma all such employees, participants, or agents as
self-corlification of automobile insurance coverage Governmental entities may provide proof of self.
insurance.
Silver & Wright LL.Phereby releases the City of Santa Ana of Automobile Liability,
If you have any questions, please do not hesitate to contact me at(949) 207-7522or at
ffNegrete@SiIvorWrigliti,aw.com
Sincerely,
f���
ItenryNegrete
coo
Silver & Wright LLP
3 Corporute Park, Suile. l00. irvinc, Canfomia 92606
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�.- CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
1211712021
THIS CERTIFICATE ISISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE. CERTIFICATE: HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, .EXTEND OR ALTER THE COVERAGE AFFORDED BY THE. POLICIES
BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR-PRODU ER AND THE CERT FIGATE HOLDER.
IMPORTANT: If the co ificato holder Is an ADDITIONAL INSURED, the policy(fes) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certainpolicies may require an endorsement. A.statement on this certificate: does not: Confer rights to the
certificate holder in Item of such: ondorsoment(s).
PRODUCER
First .Indemnity InsuranG& Agency, 1nC.M�I
87 Oxford Street -
Lynn, NA 61901
ws4l
MT Sean Hayes
o* 781-581-2519 "wc:xaMn '781-595-2293
.1
abayes(Ifirstindpmnity,:net
INSURERS AFFORDING COVERAGE
NAIC.9
INSURER - General security National. Tnsura
INSURED _
Si.lver'a Wright LLP
-3 Corporate Park
Suite 100.
INSURER B:
INSURERCi ........._.
-
...- .•_..:._.....
INSURER D:
INSURER E!
'Irvine. CA. 92606
INSURER N
COVERAGES CERTIFICATE NUMBER: REVISION NUMBFR2
UREDNAMEDABOVC- FOR THE POLICY PERIOD
THIS IA TO , NOTIFY WITHSTANDING
DING A ICIEE Q IR EURANOE LISTEDORCO LOW HAVE BEEN ISSUED R OTHER
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM AN CONDITION OFANY CONTRACT DE OTHER DOCUMENT WITH. RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BYPAID CLAIMS.
INSR LTR
TYPEOrINSURANCE
NSRO
WVO
POLICY NUMBER
POLIGYEFF
POLICY EXP
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GENMALLIABILNY
EACH oomRANCE.
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE FOCCUFt
OAMAGEN RENTED PREMISES
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cmen191NOLEUMITtEa
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ALLOWNED F7 SCHEDULED
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WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPMETORIPARTNERIEXECUTIVE
OFFICENEMBER EXCWDE➢7 YIN
(Mandalorym.NH)
Wyag, desoibeonder DESCRIPTION OF
O ERATIONS haloes
NIX
-
W4 STATU..
TORY
LIMITS
OTHER
E.L.. EACH. ACCIDENT
E,LS - cDISE
EMPLOYEE
E.L, DISEASE - POLICY LIMN
A
Lawyers Professional
E924000000800
-00
07/01/21
67/01/22
Each Claim: $ 210001000
0enara1A9ere9afe $ 4,000.,000
(DESCRIPTION OF OPERATIONS ILOCATIONS I VEHICLES (Attach ACCORD 101, Additlonai Remarks Schedule, If more Space is required)
Claims made Coverage, Covering 10 Attorney, Retro-Date; 03/01/2013. Deductibleis per claim and
applies to loss and defense.. Claim Expenses are Inside the Limits of Liability,
HOLDER
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k Management Division
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taAna, CA 927.02.
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ACORD 25 (2009/01)
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NOTICE OF COMPLIANCE
Contractor Silver & Wright LLP
Name:
Project N-2022-118
Number:
Project City Of Santa Ana Agreement With Silver & Wright LLP To Provide
Name: Administrative Hearing Services
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
EXPIRATION
TYPE OF INSURANCE
POLICY NUMBER
COI DATE
FILE NAME
DATE
AUTOMOBILE LIABILITY
ABA202100190401
02/06/2023
01/19/2022
SILVER AND
WRIGHT LLP.pdf
SILVER _
GENERAL LIABILITY
ABA202100190401
02/06/2023
01/19/2022
WRIGHT, LLP N-
2022-043.pdf
PROFESSIONAL LIABILITY
EML0000400221
07/01/2023
09/15/2022
WORKERS COMPENSATION AND EMPLOYERS'
76WEGAE7FSP
01/01/2024
12/03/2022
Santa Ana WC
LIABILITY
COI 2024.pdf
Thank you,
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
12/27/2022 12:44 PM