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HomeMy WebLinkAboutPLACEWORKS, INC. (2)u.o ON FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES -I— - i '2QZZ CLERK OF COUNCIL MAYOR A �O [AV/ N Vicente Sanniento MAYOR PRO TEM Phil Became COUNCILMEMBERS Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza David Perri Thai Viet Phan CITY OF SANTA ANA PLANNING AND BUILDING AGENCY 20 Civic Center Plaza • P.O. Box 1988 Santa Ana, California 92702 www.santaana.org March 17.2022 Placeworks, Inc. Attn: JoAnn C. Hadfield 3 MacArthur Place Suite 1100 Santa Ana, CA 92707 A-2020-241-33-02 CITY MANAGER Kristine Ridge CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Daisy Gomez Re: Amendment to Side Letter No. 1 (A-2020-241-33-01) for Preparing and Processing a Recirculated Program EIR for the Santa Ana General Plan Update (SNT-22.0) Dear Ms. Hadfield, Pursuant to Section 1 ("Scope. of Services") of Agreement No. A-2020-241-33 entered into by Placeworks, Inc. ("Consultant") and the City of Santa Ana, dated December 1, 2020, Consultant hereby accepts this amended Letter Agreement for an assignment for on -call planning and technical services for the projected listed above. Consultant shall complete the services per the proposal dated March 3, 2022 (attached as Exhibit A -I to this amended Letter Agreement) by February 28, 2023. Compensation is subject to Section 2 of the Agreement The total compensation forthis assignment shall be increased by $51,780 and the total compensation for these amended services shall not exceed $198,108. All other terms and conditions of said Agreement remain unchanged and in full force and effect. If you have any questions regarding this matter, please contact Melanie McCann in the Planning and Building Services Agency at 714-667-2746. 9s Sincerel Minh Thai Executive Director Planning & Building Services Agency APPROVED AS TO FORM: Sonia R. Carvalho City Attorney JoCm Funk Senior Assistant City Attorney A-2020-241-33-01. vlsnle a.mlenm Phil Bacon ➢ul vial Plw Mayor May. Pro Tam. Wa,d J W.d 1 osamvenmiasame.ana om ooarenaemsama-ana om mnar�mtsan,a-aye om CONSULTANT JoAnn C. Hadfield Principal, Environmental Services Placeworks, Inc. SANTA ANA CITY COUNCIL come! Penalon Jeseie Loper JOM1nalean Ryan Hamendee Nelld2 Meneaza Word WaN3 Ward Word d e easielocezMsanla-ana.om IN80118maIWe2H6an a-ei nmeMonAxi A-2020-241-33-02 Exhibit A-1 to Amended Side Letter A-2020-241-33-01-01 January 21, 2022 (updated March 8, 2022) Melanie McCann, Principal Planner City of Santa Ana, Planning Department 20 Civic Center Plaza, M-20 Santa Ana, CA 92702 Subject: Request for Contract Amendment No. 1 for Preparing and Processing a Recirculated Program FIR for the Santa Ana General Plan Update (SNT-22.0) Dear Ms. McCann: Per our correspondence and phone calls, this letter is to request the first contract amendment to our agreement with the City dated February 2, 2021, for our services to prepare a Recirculated Program FIR for the City's General Plan Update. The February 2022 agreement is under Master Agreement No. A-2020-241-33 entered into by PlaceWorks and the City on December 1, 2020. This amendment, per your request, covers the following: • More extensive information and graphics provided for Air Quality and Hazards than originally anticipated. • Updating the Recirculated Draft PEIR sections to reflect numerous iterations of GPU policies and implementation actions. • Changes required to the Air Quality and Hazards section due to clarification on the Industrial Flex land use. • The decision to quantify traffic noise for the alternatives analysis. • Text and graphic revisions requested for the recreational section related to omission of linear and specialty parks. • Expanded Project Coordination related to ongoing project changes, recreation facility inventory, public outreach detail, and project scheduling. • Preparation of PPT presentation for Study Session (not included in approved scope of work). • Additional effort to complete the Draft and Final Recirculated Program EIR. • Additional Project Management and Public Hearing attendance (the updated scope for these items is described in the Scope of Work). • A new $10,000.00 contingency budget. Scope of Work The following scope of work details the additional work covered in this contract amendment and is organized according to the tasks in our original approved contract dated February 2, 2021. 3 MacArthur Place, Suite 1100 1 Santa Ana, California 92707 1 714.966.9220 1 PlaceWorks.com TASK 1 CONSULTATION CONCERNING RECIRCULATED DRAFT PEIR The City's expanded public outreach and the previously prepared Draft and Final PEIRs refined the scope of the Recirculated DEIR. This amendment requests the transferof remaining fees for this task to preparation of the Recirculated DEIR (Task 2). TASK 2 PREPARE SCREENCHECK DRAFT RECIRCULATED PEIR This task is completed. Transfer of fees to cover the overage on this task is requested. As noted above, additional effort was related to several factors. A greater level of analysis, documentation, and graphics was provided for environmental justice issues and CalEnviroScreen (CES) information. The supplemental information was included in the Environmental Setting, Air Quality, and Hazards sections. There were numerous iterations of policy and implementation actions that required ongoing revisions throughout the document and in the Appendix. Finally, we coordinated and included updates to the Alternatives, which included quantified traffic and noise impact information (for the new alternative and previously evaluated alternatives). TASK 3. PREPARE DRAFT RECIRCULATED PEIR The Draft Recirculated PEIR was distributed for public review between August 6, 2021, and September 20, 2021. This document only included the recirculated chapters of the EIR. Our original scope of work assumed that the City would want a complete copy of the Draft PEIR to include the remaining chapters of the DEIR. At the time, it was anticipated this would essentially be a word-processing exercise. The effort to update the entire EIR per project updates (policy and implementation action updates that affected almost all the chapters) and all changes in response to comments from both the original Final EIR and Recirculated EIR turned out to be immense and involved all levels of our project team (project management, graphics, editing, and word-processing). We coordinated with the City regarding our suggested formatting to color code various changes by the source —policy changes (original vs. final EIR), responses to comments (original vs. Final EIR), mitigation updates, etc. This effort also included updating the appendices and respective references. Transfer of additional fees to this task is required to address budget exceedance related to finalizing the Draft Recirculated PEIR for public distribution and posting to the City's website. This included coordination and related revisions/update to recreation facilities, including GIS team mapping. TASK 4. NOTICE OF AVAILABILITY/PUBLIC REVIEW This task was completed under budget, and this amendment requests transferring the remaining fees to Task 2. TASK 5. FINAL EIR AND RESPONSE TO COMMENTS The scope of work for this task assumed a moderate level of comment on the Recirculated DEIR and noted that if a greater level of comment than anticipated was received, a budget augment might be required. Although the number of letters was not excessive, attorneys on behalf of the City of Tustin, Orange County Environmental Justice, and Rise Up Willowick submitted long, complex letters. The Madison Park Neighborhood Association / UCI also sent very technical comments. The assistance from B13K was very helpful to address specific court cases, but limited with respect to specific CPU issues and technical comments on the EIR. The additional fees requested for this task also include addressing the comments received at the Study Session, which were not in our original scope of work. January 21, 2022 (updated 318122) 1 Page 2 TASK 6 MMRP, FACTS AND FINDINGS, AND STATEMENT OF OVERRIDING CONSIDERATIONS This task had not been initiated as of the August 2021 invoice, and no changes are requested.. TASK 7. PUBLIC HEARINGS Our original scope of work anticipated our project manager's attendance at three public hearings and assumed our attendance would all be virtual. As of our original Contract Amendment No. 2 request (11/23/21), we had attended two public hearings for this project (JoAnn Hadfield's in -person attendance at Planning Commission Study Session, September 13, 2021, and virtual attendance at Planning Commission Public Hearing, November 8, 2021). Additional fees related to in -person attendance and preparation of a PPT presentation for the Study Session are included in this request. The Task 7 Public Hearing budget, however, was fully expended with the Study Session, including preparation of minutes for that hearing by Dina El Chammas, who attended virtually. The additional fees requested for Public Hearings in this amendment cover the following: » November 8, 2021, Planning Commission Hearing: JoAnn Hadfield's virtual attendance at the full Planning Commission hearing and Nicole Vermilion's (PlaceWorks' AQ/GHG Principal) virtual attendance for 3 hours of that hearing (as discussed with the City for availability to address technical questions). » December 7, 2021, City Council Public Hearing: Our cost estimate included up to 5 hours for JoAnn Hadfield's attendance at one additional public hearing, anticipated to be the 12/7/21 hearing. The cost estimate for these two hearings is$2,010 Two additional public hearings were requested by the City, including the City Council Public Hearing held 12/21/21 and a future hearing anticipated in February 2022 (occurred February 15, 2022). The estimated budget is based on in -person attendance by JoAnn Hadfield and virtual attendance by Nicole Vermilion. (Note that as of March 1, 2022, PlaceWorks and 1131 have attended the public hearings specifically included in this amendment. Future hearing attendance will require approval of a contingency transfer to cover our fees.) TASK 8. PROJECT MANAGEMENT AND COORDINATION This includes an increase in this task's budget to address extended project coordination and specific Issues requiring substantial coordination (parks, alternatives, etc.). Note also that the original scope of work assumed that the City would complete expanded community outreach by the end of January 2021, the screencheck Recirculated DEIR would be submitted mid -February, and a draft Recirculated DEIR would be made public In March 2021. The overall project and related project management coordination went substantially beyond our original understanding. This extends coordination fees from November 2021 through the City Council December 7, 2021, public hearing. Additional fees have been added to cover project coordination fees through the end of February 2022. We understand that due to the uncertainty of the project's approval process, for planning purposes the City is extending the project schedule through February 2023. Should additional project management and coordination efforts be required by PlaceWorks, a contingency transfer for these efforts will be requested. SUBCONSULTANT: IBI The fees approved under I81's existing contract had been expended, including budgeted attendance at a City Council Public Hearing (attended 12/7/21). This amendment includes I81's virtual attendance at the 12/21/21 City Council January 21, 2022 (updated 318122) 1 Page 3 rgtq R > w hearing and virtual attendance atone more City Council Public Hearing (February 2022). (Note: As of March 1, 2022, IBI has attended both hearings covered by this requested contract amendment. Additional hearing attendance will require a transfer of fees from the project's contingency). Schedule Update In our November 23, 2021, proposed amendment we anticipated that the proposed GPU and Recirculated PEIR would be considered at a December 7, 2021, City Council Public Hearing. For planning purposes, the City has extended the project schedule through February 2023. As noted under Tasks 7 and 8, PlaceWorks' and IBI's additional public hearing attendance and extended project management efforts would require a budget transferfrom the contingency budget. January 21, 2022 (updated 318122) 1 Page 4 Cost Estimate ORIGINAL REQUESTED TASK APPROVED AND CONTRACT TOTAL CONTRACT CONTRACT CONTINGENCY AMEND, NO W/AMENDMENT AMOUNT TRANSFERS REQUEST W/AMEND NO.1 PlaceWorks 1. Consultation re: Recirc. EIR $2,632 $-2,032 - $600 2. Screencheck Draft Recirc, PEIR 39,321 9,300 48,621 3. Draft Recirc, PEIR 8,833 3,067 11,815 23,716 4. NOA/Public Review 1,951 -697 - 1,154 5. Final EIR 21,583 - 17,675 39,258 6. MMRP, FOE, SOC 3,896 - 3,896 7. Public Hearings* 4,406 - 8,535 12,941 8. Project Management/Meetings** 29,988 8,074 5,165 43,227 PlaceWorks Labor Subtotal $112,511 $17,712 $43,190 $173,413 IBI 2. Screencheck Draft Recirc. PEIR $2,860 - - $2,860 7. Public Hearings* 4,312 - $1,680 5,992 8, Project Management/Meetings 3,168 - - 3,168 181 Labor Subtotal $10,340 $0 $1,680 $12,020 Contingency $18,787 $-17,712 +10,000 $11,075 Expenses/Reimbursables 4,600 - -3,000 1,600 GRAjVdTOTI k:m,r ri o $i62380�18j0 $ J 1U * Public Hearing estimate includes $2,075 for hearing attendance 11/8/21 and 12/7/21 (described in 11/23/21 submitted amendment request) and hearing attendance detailed in spreadsheet submitted to City 12/17/21 for 12/21/21 and February 2022. It Is assumed that the City would approve a contingency fee transferto cover our team's hearing attendance beyond the February 2022 hearing. ** Project Management task extended to February 28, 2022 (7 weeks assumed at 2 hours/week for Project Manager per original contract assumption). For planning purposes, the City has extended the project schedule through February 2023. Project management time required beyond the budgeted task would require a budget transfer from the project contingency. Note: Some totals vary nominally due to number rounding We appreciate your consideration of this requested contract amendment. Please let us know if you need any additional Information to assist you in expediting this request. Sincerely, PLACEWORKS JoAnn C. Hadfield Principal, Environmental Services January 21, 2022 (updated 318122) 1 Page 5 A-2020-241-33-02 Francine R. Villareal Digitally signed by Francine R. Villareal Date: 2021.07.1315:4153-07.00' A� " CERTIFICATE OF LIABILITY INSURANCE DATE Mil 062i2021DIYYY THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATIDN IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER Marsh Risk & Insurance Services 17901 Van Korman Avenue, Suite 11 W (949) 399-5801 License M0437153 Irvine, CA 92614 CONTACT NAME AICCNno ExitFAX No E-MAIL ADDRESS: INSURERS) AFFORDING COVERAGE NAM 9 Atin: NewportBeach.CedRequmt@mamh.com/F. 212-9484323 INSURER A: Crum &Forster Specialty Insurance Cc 44520 CN115158923-01-01-21-22 INSURED PlaceWorks. Inc INSURER B: Travelers Property Casualty Co. Of America 25674 INSURER C: 3 MacArthur Place, Suite 1100 Santa Ana, CA 92707 _—--------- INSURER D: INSURERE: INSURER F: COVERAGES - CERTIFICATE NUMBER: LOS-002212046-27 REVISION NUMBER 12 THIS IS TC CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE A DLSUBR g0 MO POUCYNUMBER POUCYEFF POLICY EXP MWDM^/ flMMflDDi LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS-MADEOCCUR- X X EPK135992 0710V2021 07101/2022 EACH OCCURRENCE 5 5,00i DAMAGE TO RE R179— PREMISES Ea accunence $ 50,000 X MET E)(P (Any one person) S 5,000 BI & PC Ded. $5,000 PERSONALSAOVINJURV $ 5,000,000 AGGREGATE LIMIT APPLIES PER: POLICY PRO- ECT � OC GENERAL AGGREGATE $ 5,000.000 GEN'L X - PRODUCTS - COMP/OPAGG 3 5.000,000 I Conhactors Pollution s 6,000,000 OTHER: I 0 AUTOMOBILE LIABILITY X X BA1N96106A2143G 07101/2021 07/0112022 COMBINED SINGLE OMIT Ea accident) g 1,000,000 X ANYAUTO BODILY INJURY (Par person) S - OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per amiden[ ( ) S HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTVDAMAGE Per accident S ComplCall Deductibles s 1,000 UMBRELLA GAS X OCCUR EX6J3287562143 07101/2021 07/01/2022 EACH OCCURRENCE g 4.000,�0 X EXCESS LIAB CLAIMS -MADE AGGREGATE g 4,000,000 DED I I REfENMONS g B WORKERSCOMPENSATION AND EMPLOYERTUABILITY YtN U871<7286762143G 20 1 07/0112022 X PER OTH- STATUTE ER E.L. EACH ACCIDENT g 1,000,000 AOFRCERIMEMBER EXCLUDED? NYPROPRIEfOWPARTNERIEXEGUTIVE NIA E.L. DISEASE -EA EMPLOYEd S 1,000,000 (Mandatory In NH) If yes. describe under DESCRIPTION OF OPERATIONS bebw E.L. DISEASE -POLICY LIMIT 3 1,OIXLWO A Made ErrorRate EPK135992 0710112021 07/01/2022 Each ClaimlAggregate 5.000,000 D tes: See ranClaims Relro Dates: Sea rand Page DESCRIPTION OF OPERATIONS I LOCAMONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached X more space is required) ReOperations performed by the named insured for the Cer ihcate holler City of Santa Ana, its officers. agents, employees, and volunteers are included as additional insured where required by writer contract with respect to General and Auto Liability_ This insurance is primary and nm- conMbulory over any existing insurance and limited to liability arising out of the operations of the named insured and where required by written contract with respect to General Liability Waiver of sdlrogation is applicable where required by written contract with respect to General and Auto Liabilly. City of Santa Ana Risk Management Division 20 Civic Center Plaza. 4th Floor Santa Ana, CA 92701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. of Marsh Risk & Insurance Services Rosalynda Martinez Rwsl ©1988-2016 ACORD C ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD _ R1deldmugeRmtEDhhion i RE)nEweci 6 APPRCvm By, I Z Il..Lv -Ara ®, Rkk Management Analyst 13A1N96406A21CAG Effective 07/01/ 2021 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BUSINESS AUTO EXTENSION ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM GENERAL DESCRIPTION OF COVERAGE -This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to the Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement, The following listing is a general cover- age description only. Limitations and exclusions may apply to these coverages. Read all the provisions of this en- dorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered. A. BROAD FORM NAMED INSURED B. BLANKET ADDITIONAL INSURED C. EMPLOYEE HIRED AUTO D. EMPLOYEES AS INSURED E. SUPPLEMENTARY PAYMENTS -INCREASED LIMITS F. HIRED AUTO - LIMITED WORLDWIDE COV- ERAGE- INDEMNITY BASIS . . G. WAIVER OF DEDUCTIBLE -GLASS Id.LG]r163t*h161 A. BROAD FORM NAMED INSURED The following is added to Paragraph A.1., Who Is An Insured, of SECTION If - COVERED AUTOS LIABILITY COVERAGE: Any organization you newly acquire or form dur- ing the policy period over which you maintain 50% or more ownership interest and that is not separately insured for Business AutoCoverage. Coverage under this provision is afforded only un- til the 180th day after you acquire or form the or- ganization or the end of the policy period, which- ever is earlier. B. BLANKET ADDITIONAL INSURED The following is added to Paragraph c. in A.1., Who Is An Insured, of SECTION II - COVERED AUTOS LIABILITY COVERAGE: Any person or organization who is required under a written contract or agreement between you and that person or organization, that is signed and executed by you before the "bodily injury" or "property damage" occurs and that is in effect during the policy period, to be named as an addi. tional insured is an "insured" for Covered Autos Liability Coverage, but only for damages to which CA T3 53 02 15 @ 2015 T he Travelers Indemnity Company. Ali rights reserved. Includes copyrighted material of Insurance Services Office, Inc, with its permissio CUM H. HIRED AUTO PHYSICAL DAMAGE - LOSS OF USE - INCREASED LIMIT I. PHYSICAL DAMAGE - TRANSPORTATION EXPENSES- INCREASED LIMIT J. PERSONAL PROPERTY K. AIRBAGS L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS M. BLANKET WAIVER OF SUBROGATION N. UNINTENTIONAL ERRORS OR OMISSIONS this insurance applies and only to the extent that person or organization qualifies as an "Insured" under the Who Is An Insured provision contained in Section II. C. EMPLOYEE HIRED AUTO 1. The following is added to Paragraph A.1., Who is An Insured, of SECTION II - COV- ERED AUTOS LIABILITY COVERAGE: An "employee" of yours is an "Insured" while operating an "auto" hired or rented under a contract or agreement in an "employee's" name, with your permission, while performing duties related to the conduct of your busi- ness. 2. The following replaces Paragraph b. in B.S., Other Insurance, of SECTION IV - BUSI- NESS AUTO CONDITIONS: b. For Hired Auto Physical Damage Cover- age, the following are deemed to be cov. ered "autos" you own: (i) Any covered "auto" you lease, hire, rent or borrow; and (2) Any covered "auto" hired or rented by your "employee" under a contract in an "employ ,. Rlektt,msgemc„eDtw,Io„ REV MEN & APPR Sr. — Risk Management Analyst BA1N96406A21CAG Effective 07/01/2021 COMMERCIAL AUTO permission, while performing duties related to the conduct of your busi- ness. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto". D. EMPLOYEES AS INSURED The following is added to Paragraph A1., Who Is An Insured, of SECTION II — COVERED AUTOS LIABILITY COVERAGE: Any "employee" of yours is an "insured" while us- ing a covered "auto" you don't own, hire or borrow in your business or your personal affairs. E. SUPPLEMENTARY PAYMENTS — INCREASED LIMITS 1. The following replaces Paragraph A.2.a.(2), of SECTION II - COVERED AUTOS LIABIL- ITY COVERAGE: (2) Up to $3,000 for. cost of bail bonds (in- cluding bonds for related traffic -law viola- tions) required because of an "accident" we cover. We do not have to furnish these bonds.. • . 2. The following replaces Paragraph k1a:(4), of SECTION 11 — COVERED AUTOS LIABIL- ITY COVERAGE: (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day be- cause of time off from work. F. HIRED AUTO - LIMITED WORLDWIDE COV- ERAGE — INDEMNITY BASIS The following replaces Subparagraph (5) in Para- graph B.7., Policy Period, Coverage Territory, of SECTION IV — BUSINESS AUTO CONDI- TIONS: (5) Anywhere in the world, except any country or jurisdiction while any trade sanction, em- bargo, or similar regulation imposed by the United States of America applies to and pro- hibits the transaction of business with or within such country or jurisdiction, for Cov- ered Autos Liability Coverage for any covered "auto" that you lease, hire, rent or borrow without a driver for a period of 30 days or less and that is not an "auto" you lease, hire, rent or borrow from any of your "employees", partners (if you are a partnership), members (if you are a limited liability company) or members of their households. (a) With respect to any claim made or "suit" brought outside the United States of America, the territories and possessions of the United States of America, Puerto Rico and Canada: (i) You must arrange to defend the "in- sured" against, and investigate or set- tle any such claim or "suit" and keep us advised of all proceedings and ac- tions. (ii) Neither you nor any other involved "insured" will make any settlement without our consent. (iii) We may, at our discretion, participate in defending the "insured" against, or in the settlement of, any claim or "suit". (iv) We will reimburse the "insured" for sums that the "insured" legally must pay as damages because of "bodily injury" or "property damage" to which this insurance applies, that the "in- sured" pays with our consent, but only up to the limit described in Para- graph C., Limits Of Insurance, of SECTION II — COVERED AUTOS LIABILITY COVERAGE. (v) We will reimburse the "Insured" for the reasonable expenses Incurred with our consent for your investiga- tion of such claims and your defense of the "insured" against any such "suit", but only up to and included within the limit described in Para- graph C., Limits Of Insurance, of SECTION II — COVERED AUTOS LIABILITY COVERAGE, and not in addition to such limit. Our duty to make such payments ends when we have used up the applicable limit of insurance in payments for damages, settlements or defense expenses. (b) This insurance is excess over any valid and collectible other insurance available to the "insured" whether primary, excess, contingent or on any other basis. (c) This insurance is not a subslitute for re- quired or compulsory insurance in any country outside the United States, its ter- ritories and possessions, Puerto Rico and Canada. Page 2 of 4 ©2016 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc, vdth Its permission. ya,:.,fi= RidcMmwgcinentffirivlan fteneueo 6 MPRovso ar. RBkhtanagemen[Malyst BA1N96406A21CAG Effective 07/01/2021 You agree to maintain all required or compulsory insurance in any such coun- try up to the minimum limits required by local law. Your failure to comply with compulsory insurance requirements will not invalidate the coverage afforded by this policy, but we will only be liable to the same extent we would have been liable had you complied with the compulsory in. surance requirements. (d) It is understood that we are not an admit- ted or authorized insurer outside the United States of America, its territories and possessions, Puerto Rico and Can- ada. We assume no responsibility for the furnishing of certificates of insurance, or for compliance in anyway with the laws of other countries relating to insurance. Call4tl_l►TL :Z�1YUx11L99ty9AMC] ReB*1 The following is added to Paragraph D., Deducti. ble, of SECTION III — PHYSICAL DAMAGE COVERAGE: No deductible for a covered "auto" will apply to glass damage if the glass is repaired rather than replaced. H. HIRED AUTO PHYSICAL DAMAGE — LOSS OF USE —INCREASED LIMIT The following replaces the last sentence of Para- graph AA.b., Loss Of Use Expenses, of SEC. TION III — PHYSICAL DAMAGE COVERAGE: However, the most we will pay for any expenses for loss of use is $65 per day,: to a maximum of $750 for any one "accident. I. PHYSICAL DAMAGE — TRANSPORTATION .EXPENSES — INCREASED LIMIT The following replaces the first sentence in Para- graph AA.a., Transportation Expenses, of SECTION III — PHYSICAL DAMAGE COVER- AGE: We will pay up to $50 per day to a maximum of $1,500 for temporary transportation expense in- curred by you because of the total theft of a cov- ered "auto" of the private passenger type. J. PERSONAL PROPERTY The following is added to Paragraph A.4., Cover. age Extensions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Personal Property We will pay up to $400 for "loss" to wearing ap- parel and other personal property which is: (1) Owned by an "insured"; and CA T3 53 0215 ® 2015 The Travelers Indemnity company. All rights reserved. Includes copyrighted material of Insurance services Office, Inc. with its permissioi CUM COMMERCIAL AUTO (2) In or on your covered "auto". This coverage applies only in the event of a total theft of your covered "auto". No deductibles apply to this Personal Property coverage. K. AIRBAGS The following is added to Paragraph B.3., Exclu. sions, of SECTION III — PHYSICAL DAMAGE COVERAGE: Exclusion 3.a. does not apply to "loss" to one or more airbags in a covered "auto" you own that in- flate due to a cause other than a cause of "loss" set forth in Paragraphs A.1.b, and A.1.c., but only: a. If that "auto" is a covered "auto" for Compre- hensive Coverage under this policy; b. The airbags are not covered under any war- ranty; and c. The airbags were not intentionally inflated. We will pay up to a maximum of $1,000 for any one "loss". L. NOTICE AND KNOWLEDGE OF ACCIDENT OR LOSS The following is added to Paragraph A.2.a., of SECTION IV — BUSINESS AUTO CONDITIONS: Your duty to give us or our authorized representa- tive prompt notice of the "accident" or "loss" ap- plies only when the "accident" or "foss" is known to: (a) You (if you are an individual); (b) A partner (if you are a partnership); (c) A member (if you are a limited liability com- pany); (d) An executive officer, director or insurance manager (if you are a corporation or other or- ganization); or (e) Any "employee" authorized by you to give no- tice of the "accident" or "loss". M. BLANKET WAIVER OF SUBROGATION The following replaces Paragraph A.S., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV — BUSINESS AUTO CONDI- TIONS: S. Transfer Of Rights Of Recovery Against Others To Us We waive any right of recovery we may have against any person or organization to the ex. tent required of you by a written contract signed and executed prior to any "accident" or "loss", provided that the "accident" or "loss" arises out of oper �,o.,...�. Rtek Mvugm.entDmd,, et ReVIsW & APPRp 8)-. ate. eBk Management Maiyst BAIN96406A21CAG Effective 07/01/2021 COMMERCIAL AUTO such contract. The waiver applies only to the The unintentional omission of, or unintentional person or organization designated In such error in, any information given by you shall not contract. prejudice your rights under this insurance. How- N. UNINTENTIONAL ERRORS OR OMISSIONS ever this provision does not affect our right to col - The following is added to Paragraph 8.2., Con- lect additional premium or exercise our right of cealment, Misrepresentation, Or Fraud, of cancellation or non -renewal. SECTION IV — BUSINESS AUTO CONDITIONS: Page 4 of 4 02015 The Travelers Indemnity Company, All rights reserved. Includes copyrighted material of Insurance Services Office, Inc. with its permission ltAMwwgemnttnhislun �o ccREmwso 6 MPrtBroA�vdjr� B �� rnAfYr e.d Z V'GLaL �� RBk Management Analyst 07/01/21 to 07/01/22 #EPK135992 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED WITH WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART ERRORS AND OMISSIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) or Organization(s) Where Required By Written Contract. A. SECTION ill — WHO IS AN INSURED within the Common Provisions is amended to include as an additional insured the person(s) or organization(s) indicated in the Schedule shown above, but only with respect to liability arising out of "your work" -for that person or organization performed by you, or by those acting on your behalf. B. As respects additional insureds as defined above, this insurance also applies to "bodily injury" or "property . damage" arising out of your negligence when the following written contract requirements are applicable: Coverage available under this coverage part shall apply as primary insurance. Any other insurance available to these additional insureds shall apply as excess and not contribute as primary to the insurance afforded by this endorsement. 2. We waive any right of recovery we may have against the person(s) or organization(s) indicated in the Schedule shown above because of payments we make for injury or damage arising out of "your work' performed under a written contract with that person(s) or organization(s). 3. The term "additional insured" is used separately and not collectively, but the inclusion of more than one "additional insured" shall not increase the limits or coverage provided by this insurance. This Endorsement does not reinstate or increase the Limits of Insurance applicable to any "claim" to which the coverage afforded by this Endorsement applies. EN0147-1111 ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. JJ�Z�� r e os�ArrR�s�r. 1 i3fl'1 F4"el: r R. vdtl� !ate' RUN Mamgement Analyst 07/01/21 to 07/01/22 #EPK135992 x CRUM & FORSTER THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART SCHEDULE (Name Of Additional insured Person(s) or Oraanization(s) I y of Santa Ana (its officers, employees, agents, and representatives) Civic Center Plaza nta Ana, CA 92701 SECTION III — WHO IS AN INSURED within the Common Provisions is amended to include as an additional insured the person(s) or organization(s) indicated in the Schedule shown above, but only with respect to liability caused, in whole or in part, by "your worK' for that insured which is performed by you or by those acting on your behalf. EN0111.0211 ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. Re e&Eo & APPROV®Bv' ij �— Rlsk Mawgement Annly,t 07/01/21 to 07/01/22 #EPK135992 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of. Additional Person(s) or Organization(s): Location And Description Of Completed Operations Where Required By Written Contract. Where Required By Written Contract. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section 111 — Who Is An Insured within the Common Provisions is amended to include as an insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the schedule of this endorsement performed for that additional insured and included in the "products -completed operations hazard". EN0320-0211 Risk Mmagrnina0'rvisbn w ... RE nE _o APPRDV®BY: ?' f40�;u R. VcE&0�I RM Paanagement Analyst 07/01/21 to 07/01/22 #EPK135992 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. AMENDED WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART ERRORS AND OMISSIONS LIABILITY COVERAGE PART THIRD PARTY POLLUTION LIABILITY COVERAGE PART ONSITE CLEANUP COVERAGE PART SCHEDULE (Name of Person(S) or Organization(s) [Where Required By Written Contract. SECTION VI — COMMON CONDITIONS, item 17. Transfer Of Rights of Recovery Against Others To Us within the Common Provisions is amended by the addition of the following: Solely as respects the person(s) or organization(s) indicated in the Schedule shown above, we waive any right of recovery we may have against the person(s) or organization(s) indicated in the Schedule shown above because of payments we make for "damages" arising out of your ongoing operations or "your work" performed under a written contract with that person(s) or organization(s) and included in the "products - completed operations hazard". However, this waiver shall not apply to "damages" resulting from the sole negligence of the person(s) or organization(s) indicated in the Schedule shown above. EN0109-0211 ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. [cREVIEWED & APPRO/V/®SY. -� RB k M anagement Analyst 5-. /-01 rm. 5-. /-02 ! CM 135992 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, NOTICE OF CANCELLATION -CERTIFICATE HOLDER(S) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART ERRORS AND OMISSIONS LIABILITY COVERAGE PART THIRD PARTY POLLUTION LIABILITY COVERAGE PART ONSITE CLEANUP COVERAGE PART SCHEDULE Certificate Holder(s)__ The City of Santa Ana its officers employees, agents and representatives 20 Civic Center Santa Ana Ca 92701 Under the Common Provisions, SECTION VI — COMMON CONDITIONS, item 2. Cancellation And Nonrenewal is amended by the addition of the following: If we cancel this Policy before the expiration date thereof, we will mail a 30 days written notice (ten (10) days for non.payment of premium) to the Certificate Holder(s) indicated in the Schedule shown above. EN0136-0211 ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. Risk Me�ugernmt QMswn Rwn o & APPRrnID BY: L klsk Management Analyst NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor PlaceWorks, Inc. Name: Project A-2020-241-33-02 Number: Amendment to Side Letter No. 1 (A-2020-241-33-01) for Project Preparing and Processing a Recirculated Program EIR for the Name: Santa Ana General Plan Update (SNT-22.0) The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: EXPIRATION TYPE OF INSURANCE POLICY NUMBER COI DATE FILE NAME DATE City of Santa AUTOMOBILE LIABILITY BA1N96406A2343G 07/01/2024 06/29/2023 Ana.pdf City of Santa ERRORS & OMISSIONS -CLAIMS MADE EPK144434 07/01/2024 06/29/2023 Ana.pdf City of Santa GENERAL LIABILITY EPK144434 07/01/2024 06/29/2023 Ana.pdf WORKERS COMPENSATION AND City of Santa UB7K7286762343G 07/01/2024 06/29/2023 EMPLOYERS' LIABILITY Ana.pdf Thank you, City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 8/17/2023 2:28 PM