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HomeMy WebLinkAboutGRANT THORNTON PUBLIC SECTOR LLC (2)A-2021-253-01 MAYOR Vicente Sarmiento MAYOR PRO TEM Phil Bacerra COUNCILMEMBERS Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza David Penaloza Thai Viet Phan CITY OF SANTA ANA INSURANCE ON FILE FINANCE AND MANAGEMENT WORK MAY PROCEED UNTIL INSURANCE EXPIRES I.2A-11 CLERK OF COUNCIL DATE: JUN 2 22 o. rM3A� Sa+��` r` �sµ) Grant Thornton Public Sector LLC Attn: Graeme Finley, Principal 1000 Wilson Blvd., Suite 1400 Arlington, VA 22209 SERVICES AGENCY 20 Civic Center Plaza . P.O. Box 1988 Santa Ana, California 92702 wwW.santa-ana.ora May 24, 2022 CITY MANAGER Kristine Ridge CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Daisy Gomez RE: Extension of Agreement (A-2021-253) to provide consulting services regarding the American Rescue Plan Act (ARPA) Dear Mr. Finley, Pursuant to Section 3, Term, of Agreement #A-2021-253, entered into on December 21, 2021, between Grant Thornton Public Sector LLC and the City of Santa Ana, the parties agree to exercise the option to extend the term of the Agreement for an additional six (6) month period through December 21, 2022. All other terms and conditions of said Agreement remain unchanged and in full force and effect. Sincerely, /4 Kathryn Downs, CPA Executive Director, Finance and Management Services Agency CfTlY OF SANTA ANA Kristine Ridge City Manager APPROVED AS TO FORM: Sonia R. Carvalho City ttorney Ry4O. odge Assistant City Attorney Vkenle Sanniento Phil Became Thai Viet Phan Mayor MWorPm Tem, Ward 4 Word samlentoA aaold-ana in pbsonanipeanta anBam Ioh,,daanla-an, a, GRANT THO//R--NTON PUBLIC SECTOR LLC C'tr �r� Graeme Finley Principal ATTEST: I Daisy Gomez Clerk of the Council SANTA ANA CITY COUNCIL Nelida Mendoza Jessie Lopez Johnathan Ryan Hernandez Dand Penaloza Ward Ward Word Want nmend..6%eanta-anaom sieloddz santa-ana.om Inanhemandedideanta-anaam tlpenelozana sane-ensam equally 9Ened by Tod Pierson P Tori erson Dare: 2012.03.0915DA03 02,00, �1 ® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDIYYYY) 12/28/2021 1 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Ann Risk services South, Inc. Msc# 17691INC, CONTACT AME: NPHONE No. Erg: (664) 241-1510 NL. No.: (864) 241-I511 EMAIL ADDRESS; Po Box 551343 Atlanta GA 30355 USA INSU RER(S) AFFORDING COVERAGE NAIC9 INSURED INSURERA: National Fire Ins. Co, of Hartford 20478 Grant Thornton LLP 171 North Clark street INSURER B: The Continental Insurance Company 35289 INSURERC: Suite 200 Chicago IL 60601 USA INSURER D: INSURER E: INSURER P. COVERAGES CERTIFICATE NUMBER: 570090873716 REVISION NUMBER: THIS 15 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested LTR TYPE OF INSURANCE INSD WVDPOUCYNUMBER MMIDDIYYn FOLC LIMITS -77 X COMMERCIAL GENERAL LIM LITY CLAIMS -MADE MOCCUR 7 General Liability EACHOCCURRENCE $1,000,000 PREMISES Ea occurrence $1,000,000 MED EXP(Any me person) $15,000 PERSONAL a ADV INJURY $1,000,000 GEN'LAGGREGATE LIMITAPPLIES PER GENERALAGGREGATE $2,000,000 POLICY ❑ PRO ❑X LOC JECT PRODUCTS -CONFIDE AGG $2, DOD, WO OTHER: A AUTOMOBILE LIABILITY 6081373210 Auto 07/31/202107/31/2022 COMBINED SINGLE LIMIT Eaacclders $1,000,000 BODILY INJURY (Par person) ANY AUTO BODILY INJURY (Peraccitlen0 OWNED SCHEDULED AUTOS ONLY AUTOS X HIRED AUTOS Ix NON -OWNED ONLY AUTOS ONLY PROPERTY DAMAGE PeraccitleM B X UMBRELLALIAB EXCESS LIAS X OCCUR CLAIMS -MADE 6081347562. Umbrella 07/31/2021 07/31/2022 EACH OCCURRENCE $5,000,000 AGGREGATE $5,000,000 OED RETENTION WORKERS COMPENSATION AND PER STATUTE EMPLOYERS LIABILITY YIN ANY PROPRIETOR I PARTNER I EXECUTIVE E.L. EACH ACCIDENT OFFICERIMEMBER EXCLUDED? (Mandatory In NH) NIA E.L. DISEASE -EA EMPLOYEE If yes, dowrino under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more apace Is required) City of Santa Ana, its officers, officials, employees, and volunteers is added as Additional Insured as respects the General Liability and Automobile Liability as required per written contract. umbrella is a follow form. 30-day notice of cancellation except 10 days for non-payment. General Liability is primary and non-contributoryto other insurance available to the certificate holder, but only to the extent required by written contract with the insured. A waiver of subrogation in favor of Additional Insured as respect the General Liability, Auto Liability and pursuant to a written contract. i5 CERTIFICATE HOLDER CANCELLATION 3E3 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Santa Ana AUTHORIZED REPRESENTATIVE Risk Management Division 20 Civic Center Plaza, 4th Santa Ana CA 92701 USA Floor - c-�ayy J f� �r .: PavlEwmSaPPRDvmsv: 91 ' Todd Pwwon 01988-2015 ACORD COR I- md<Mnnagar„mranimrade ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD A� H CERTIFICATE OF LIABILITY INSURANCE D02126@ 212D/YYYV THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER MARSH USA INC. 540 W. MADISON NANACT ; Marsh U.S. Operations ME aeNNo Est: 866-966-4664 NC No 0 212-94&0770 CHICAGO, IL 60861 E-MAIL ADDRESS; Chicago.CertRequesl@marsh.eom INSURERS AFFORDING COVERAGE NAIC# INSURER A: New Hampshire Insurance Company 23841 INSURED Grant Thornton LLP INSURER B: AUInsurance Company 19399 INSURER C : Attn: Stacy Masloroff 3333 Finley Road, Suite 700 Downers Grove, IL 60515 INSURER D : INSURER E : INSURER F ; COVERAGES CERTIFICATE NUMBER: CHI-009994932-D4 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE ADOLS BR POLICYNUMBER POLICY EFF fMWDDrYYYO POLICY EXP MM/DO LIMITS COMMERCIALGENERAL LIABILITY CLAIMS -MADE ❑OCCUR _ EACH OCCURRENCE $ DAMAGETORENTED PREMISES Ea occurrence) $ GEN'L MED EXP (Any one person) $ PERSONAL B ADV INJURY $ AGGRErGATE LIMIT APPLIES PER: POLICYL ]JEC LOG OTHER: GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGO $ _ $ AUTOMOBILELWBILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY COMBINED SINGLE LIMIT Ea accident $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ _ $ UMBRELLALIAB EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE $ _ AGGREGATE $ DED RETENTION $ $ A S WORKERS COMPENSATION AND EMPLOVERS'LIABILITV Y / N ANVPRO MEMB REXC UDED?ECUTIVE OFFICEPoM In HIM XCLUOED9 (f yes,doryln NH) Dyes, describe under DESCRIPTION OF OPERATIONS below NIA X WC80766249(ADS) WC80756250 (CA) 03101Y2022 03101/2223 0310112023 X PER oTH- STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE -POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Waiver of subrogation is applicable where required by written contract and allowed by law. City of Santa Ana Risk Management Division 20 Civic Center Plaza, 4th Floor Santa Ana, CA 92701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVEis RbirL1Yt10gBt16e111MWYk1t ry B�A5PPR6JED BY: �ir1L /64L y�IGTdOk U 1UUU-ZU16 ACURU OI ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Digitally signed CERTIFICATE OF LIABIWPJ pnnin qk—.� n .y T wr ry ATE(MMMDIYYYY) 05/O1/2022 AD THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS N0 O RIGH JPO HOLDER. THIS BELOW. THIS ATE DOES CERTIFICATEFOFrINSURANCEATIVELY RDOESNEGATIVELY CONSTN EX CD�Q� CA; T T REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLOER.A`,Pr V JH 131 AFFORDED CMSU��(j,1lRl�� IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(Ies) must have ADM'Nr,NAL INSUF7€B-pTeyieiprptoiybe�t ery� Jftl SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies nay require an a Ba7eJ'd.h.ar�( b 0 certificate does not confer rights to the certificate holder in lieu of such endorsements . PRODUCER CONTACT NAME: Aon Risk Services South,Inc. 1111 Metropolitan Avenue, Suite 400 PHONE INC. No. Ext): 312-381-1000 PAX (A/C, Na 11e-3Bt-7M7 E-MAIL ADDRESS: Charlotte, NC 26204 INSURER(S)AFFORDING COVERAGE NAIC0 INSURED INSURERA Swiss Re lmemationN BE and Various Other Insurers Grant Thornton LLP INSURERS', Grant Thornton Tower 171 N. Clark Street, Suite 200 Chicago, IL60601 INSURERC: NsuRER D: INSURER E' INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested INSF Im TYPE OF INSURANCE pN90 WVU POLICY NUMBER PkOLICYpYEFF (ryPOLICy Eyy) LIMITS COMMERdAL GENERAL LIABILITY EACH OCCURRENCE CLAIMSIADE OCCUR DAMAGE TO RENTED PREMISES Ee occurt..a MED EXP (Any one person) PERSONAL A ADV INJURY GEMLAGGREGATE LIMITAPPLIES PER: POLICY ❑PROJECT ❑LOC OTHER'. GENEMI-AGGREGATE PRODUCTS - COMPIOPAGG OBILE IAAS UTY AUTOBODILY WNED AUTOSONLYSCHEDULED AUTOS FNY REDAUr05 ONLY NON OWNED AUTOSONLY COMBINED SINGLE LIMIT (Ea amMent) INJURY(Perperwn) BODILY INJURY (Peraccident) PROPERTY DAMAGE(Paracciden0 MBRELLA LIAR XCESS HAS DED OCCUR CLAIMS -MADE RETENTION EACH OCCURRENCE AGGREGATE WORKERS COMPENSATONAND EMPLOYERS' LIABILITY ANY PROPRIETOR I PARTNER I EXECUTIVE OFFICEWMEMBER EXCLUDED? YIN (Mandamry In NH) If yes, describe under DESCRIPTION OF OPERATIONS helow NIA PER STATUTE OTHER E.L. EACH ACCIDENT E.L. DISEASE -EA EMPLOYEE E.L. DISEASE-POUCY LIMIT A Professional Indemnity Insurance PSACO22006D4 01-May-22 01-May-23 Not less than US$2,000,000 any one claim end In the annuN aggregate. DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks schedule, may be allached if more apace is required) CERTIFICATE HOLDER CANCELLATION Cif of Santa Ana SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Y DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Risk Management Division 20 Civic Center Plaza, 4th Floor AUTHORIZEDREPRESENTATIVE Santa Ana CA 92701 USA 1400 Rid sews a Sead, 9Ma. ©1988-2016 ACORD C ,ry,�.=ac lEia4 MarugoneniOlvieloR ACORD 26 (2016/03) The ACORD name and logo are registered marks of ACORD g'7 REVIEwEo & APPRov®BY: 1 r I� �iH.�cikeava�a I Rhk Management SpeciNist Finance and Management Services www.santa-ana.org/finance Item # 31 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report December 21, 2021 TOPIC: Award a contract to Grant Thornton Public Sector LLC for American Rescue Plan Act (ARPA) Consulting Services AGENDA TITLE: Award a Contract to Grant Thornton Public Sector LLC for American Rescue Plan Act (ARPA) Compliance Consulting Services, in an Aggregate Amount not to Exceed $181,300, for a Six -Month Term (Revive Santa Ana Program) RECOMMENDED ACTION Authorize the City Manager to execute an agreement with Grant Thornton Public Sector LLC for ARPA Consulting Services for a six-month term with the option for one six-month renewal, for a total aggregate amount not to exceed $181,300, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On July 20, 2021, the City Council authorized the Revive Santa Ana Spending Plan made possible by the American Rescue Plan Act (ARPA) through U.S. Department of Treasury (DOT) Coronavirus State and Local Fiscal Recovery Funds (SLFRF). The spending plan is intended to protect and revive the Santa Ana community as it emerges from the impacts of the COVID-19 pandemic. The City is responsible for the effective administration of these funds in accordance with the SLFRF Compliance and Reporting Guidance and the Uniform Guidance of the Office of Management and Budget (OMB). The City must implement robust internal controls and effectively monitor the Revive Santa Ana projects to ensure compliance with all applicable federal rules and regulations. In order to support City staff with these efforts, $200,000 of the Revive Santa Ana funds has been allocated to Accounting & Compliance for Federal Funding. The Finance & Management Services Agency plans to utilize the funds to hire a consulting firm that can assist the City with navigating and complying with the evolving and complex regulatory and programmatic SLFRF guidance. A total of ten professional firms submitted proposals in response to the Request for Qualifications (RFQ) No. 21-093 . The ten proposals were evaluated and ranked by a Review Committee (Committee) composed of the Assistant Director of Finance and Award a contract to Grant Thornton Public Sector LLC for American Rescue Plan Act (ARPA) consulting services December 21, 2021 Page 2 Management Services Agency, Accounting Manager, and Supervising Accountant. The evaluation was based on the following factors: • Technical qualifications and experience of key members of the engagement team and the firm • Capability of handling all aspects of the engagement as defined as well as providing support and technical assistance • Experience with similarly sized governmental agencies in providing the types of services outlined in the RFQ • Compliance with the requirements of the RFQ • Thoroughness of the firm's proposed scope of work, clearly defined schedule of work to be performed • Reasonableness of Cost Based on the Committee's evaluation, Grant Thornton Public Sector LLC (GT) was selected as the most qualified firm to provide ARPA consulting services. They demonstrated a high level of technical knowledge and experience in managing major COVID-19 response and recovery funds, such as the Coronavirus Aid, Relief, and Economic Security (CARES) Act funds and Federal Emergency Management (FEMA) Public Assistance. As one of the leading national accounting and consulting firms, GT has provided grants management compliance services to many federal, state, and local agencies. Their highly experienced subject matter experts will perform services including, but not limited to, the following: • Review ARPA Spending -Eligibility Determination • Assist with Compliance Monitoring and Reporting • Compliance Consulting • Assist with Audit Preparation • Communication Support As such, staff recommends contracting with GT to perform ARPA consulting services for a period of six months with the option for one six-month renewal. The Request for Qualifications (RFQ) No. 21-093 was advertised on August 26, 2021 and offers were solicited. A summary of the RFQs and offers received is as follows: 120 Vendors were notified 36 Vendors downloaded the RFP 10 Santa Ana vendors notified 10 Proposals received Outreach Efforts The Purchasing Division advertised this project on the City's online bid management and publication system, which directly notified eight Santa Ana vendors, none of which downloaded the RFQ. Award a contract to Grant Thornton Public Sector LLC for American Rescue Plan Act (ARPA) consulting services December 21, 2021 Page 3 ARPA Eligibility Analysis SLFRF Funds may be used for administering the program, including costs of consultants to support effective management and oversight, including consultation for ensuring compliance with legal, regulatory, and other requirements. The consulting costs will be classified as Expenditure Category 7.1 Administrative Expenses for DOT reporting purposes. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action FISCAL IMPACT Funds in the amount of $181,300 are currently available in the following accounting account. Fiscal Accounting Unit- Fund Accounting Unit, Amount Year Account # Description Account Description FY21-22 18110013-62300 American ARPA-FMSA $181,300 Rescue Plan Act (ARPA) EXHIBIT 1. Professional Services Agreement with Grant Thornton Pubic Sector LLC Submitted By: Kathryn Downs, FMSA Executive Director Approved By: Kristine Ridge, City Manager