HomeMy WebLinkAboutROBERTO ZAVALA dba COSMOS EVENT RENTALSINSURANCE ON FILE
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
CLERK OF COUNCIL
DATE:
N-2022-214
AGREEMENT ROBERTO ZAVALA DBA COSMOS EVENT RENTALS TO PROVIDE
Lo EVENT EQUIPMENT RENTAL SERVICES FOR THE CITY OF SANTA ANA
�a THIS AGREEMENT is made and entered into this 1st day of September 2022 by and between Roberto
Zavala, a sole proprietor dba Cosmos Event Rentals ("Contractor"), and the City of Santa Ana, a charter
_D city and municipal corporation organized and existing under the Constitution and laws of the State of
99 California ("City").
c4�� (sue) 4 RECITALS
A. The City desires to retain a Contractor having special skill and knowledge in the field of
event equipment rentals as needed by Santa Ana Public Library.
B. Contractor represents that Contractor is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, Contractor shall perform the tasks and obligations including all labor,
materials, tools, equipment, and incidental customary work required to fully and adequately complete the
services described and set forth in Scope of Services — Exhibit A, attached hereto and incorporated by
reference.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services under
this Agreement, the rates and charges identified in Exhibit A. The total sum to be
expended under the term of this Agreement shall not exceed Thirty -Two Thousand Dollars
and Zero Cents ($32,000).
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need
not be made for work that fails to meet the standards of performance set forth in the Recitals
and Scope of Work, which may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on December 31,
Page 1 of 9
2023, unless terminated earlier in accordance with Section 17, below.
4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770,
et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage
Laws"), which require the payment of prevailing wage rates and the performance of other requirements
on "public works" and "maintenance" projects. If the services being performed are part of an applicable
"public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total
compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws.
Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents
free and harmless from any claim or liability arising out of any failure or alleged failure to comply with
the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Contractor performs the services which are
the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided
in a manner consistent with all applicable standards and regulations governing such services. Contractor
shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar
taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse,
or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor
under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the
legal right to license any and all Documents & Data. Contractor makes no such representation and
warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Minimum Scope and Limit of insurance
Page 2 of 9
Commercial General Liability (CGL): Insurance Services Office Form CG 00 01
covering CGL on an "occurrence" basis, including products and completed operations,
property damage, bodily injury and personal & advertising injury with limits no less
than $1,000,000 per occurrence. If a general aggregate limit applies, either the general
aggregatelimit shall apply separately to this project/location (ISO CG 25 03 or 25 04)
or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if
Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with a
limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers' Compensation: as required by the State of California, with Statutory
Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per
accident for bodily injury or disease.
4. Broader Coverage: if the Contractor maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Contractor. Any available
insurance proceeds in excess of the specified minimum limits of insurance and
coverage shall be available to the City.
b. Other Insurance Provisions
Additional Insured Status: the City, its officers, officials, employees, and volunteers
are to be covered as additional insureds on the CGL policy with respect to liability
arising out of work or operations performed by or on behalf of the Contractor including
materials, parts, or equipment furnished in connectionwith such work or operations.
General liability coverage can be provided in the form of an endorsement to the
Contractor's insurance (at least as broad as ISO Form CG 20 10 1185 or if notavailable,
through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20
37 if a later edition is used).
2. Primary Coverage: for any claims related to this contract, the Contractor's insurance
coverage shall be primary coverage at least as broad as ISO CG 20 0104 13 as respects
the City, its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or volunteers shall
be excess of the Contractor's insurance and shall not contribute with it.
3. Notice of Cancellation: each insurance policy required above shall provide that
coverage shall not be canceled, except with notice to the City.
4. Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to
subrogation that any insurer of said Contractor may acquire against the City by virtue
of the payment of any loss under such insurance. Contractor agrees to obtain any
endorsement that may be necessary to affect this waiverof subrogation, but this
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provision applies regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
5. Self -Insured Retentions: self -insured retentions must be declared to and approved by
the City. The City may require the Contractor to purchase coverage with a lower
retention or provide proof of ability to pay losses and related investigations, claim
administration, and defense expenses within the retention. The policy language shall
provide, or be endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
6. Claims Made Policies:
The retroactive date must be shown, and must be before the date of the contract
or the beginning of contract work.
ii. Insurance must be maintained and evidence of insurance must be provided for
at least five (5) years after completion of the contract of work.
iii. If coverage is canceled or non -renewed, and not replaced with another claims -
made policy form with a Retroactive Date prior to the contract effective date,
the Contractor must purchase "extended reporting" coverage for a minimum of
five (5) years after completion of work.
Acceptability of Insurers: Insurance is to be placed with insurers authorized to
conduct business in the state with a current A.M. Best's rating of no less than A:VII,
unless otherwise acceptable to the City.
8. Verification of Coverage: Contractor shall furnish the City with original Certificates
of Insurance including all required amendatory endorsements (or copies of the
applicable policy language effecting coverage requiredby this clause) and a copy of the
Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements
to City before work begins. However, failure to obtain the required documents prior to
the work beginning shall not waive the Contractor's obligation to provide them.
The City reserves the right to require complete, certified copies of all required insurance
policies,including endorsements required by these specifications, at any time.
9. Special Risks or Circumstances: City reserves the right to modify these requirements,
including limits, based on the nature of therisk, prior experience, insurer, coverage, or
other special circumstances.
8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, contractors, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
Page 4 of 9
injury, including death, and claims for property damage, which may arise from the negligent operations
of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which
relates to the services described in section 1 of this Agreement; and (2) from any claim that personal
injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms
of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all
claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have
been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects,
arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs
for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding
any action by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises
by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions
with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent
Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to
the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Contractor.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives,
and employees against any and all liability, including costs, and attorney's fees, for infringement of any
United States' letters patent, trademark, or copyright contained in the work product or documents provided
by Contractor to the City pursuant to this Agreement.
10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs
incurred under this Agreement and any services, expenditures, and disbursements charged to the City for
a minimum period of three (3) years, or for any longer period required by law, from the date of final
payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable.
Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business hours.
Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement for a period of three (3) years, from the date of final payment to Contractor under this
Agreement.
11. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise the
same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. "Confidential Information' shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
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and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources;
(b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful
possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by
operation of law; or (e) is independently developed by the Contractor without reference to information
disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or indirect,
which would conflict in any manner with performance of services specified under this Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be
in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided
in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Library Services Director
City of Santa Ana
26 Civic Center Plaza (M-75)
P.O. Box 1988
Santa Ana, CA 92702
To Contractor: Cosmos Event Rentals
1773 W. Lincoln Ave Suite S
Anaheim, CA 92801
Attn: Roberto Zavala
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time
set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays
shall be excluded.
Page 6 of 9
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or
written, between the parties. In the event of a conflict between the terms of this Agreement and any
attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except
by written instrument signed by the City and by an authorized representative of Contractor. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or
in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party
to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied
herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services that are the subject to this Agreement performed by City
personnel or by other Contractors retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving
the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed
a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver
constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement maybe terminated by the City upon thirty (30) days written notice of termination.
In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for
all services performed by Contractor prior to receipt of such notice of termination, subject to the following
conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver
to the City all work product completed as of such date, and in such case such work product
shall be the property of the City unless prohibited by law, and Contractor consents to the
City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work that fails to meet the standard of performance specified
in the Recitals of this Agreement.
Page 7 of 9
18. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information,
or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or
other employment related activities or any services provided under this Agreement. Contractor affirms
that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws
and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and
required by the laws and regulations of the United States, the State of California, the City of Santa Ana
and all other governmental agencies. Contractor shall notify the City immediately and in writing of its
inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability
shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held
by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
C. In the event of any conflict or inconsistency between the terms and conditions in this
Agreement and any terms or conditions set forth in any Exhibit, purchase order, or other
document relating to the transactions contemplated by this Agreement, the terms and
conditions set forth in this Agreement shall prevail.
d. This Agreement is the final and complete agreement and any prior or contemporaneous
agreement(s) for similar services between the parties is superseded by this Agreement.
[signatures on next page]
Page 8 of 9
N-2022-214
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST: o CITY OF SANTA ANA
wCA
�
Kristine Ridge
(y Clerk of the Council City Manager
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:
randon Salvatierra
Deputy City Attorney
FOR APPROVAL
Brian Sternberg
Executive Director
Library Services Department
ROBERTO ZAVALA DBA COSMOS EVENT
RENTALS
Rollgeo Z91/9G4
Roberto Zavala (Aug 9, 202213:52 PDT)
Roberto Zavala
Owner
Page 9 of 9
EXHIBIT A
EVENT RENTALS
Canopy Price List 2022
Cosmos Event Rentals Canopy Price (June 2022)
SIZE (In Feet)
PRICE
1Ox10...........................................
$95.00
lOx20
...........................................
$190.00
1Ox30
...........................................
$285.00
1Ox40
...........................................
$380.00
1Ox50
...........................................
$475.00
1Ox60...........................................
$570.00
IWO
...........................................
$665.00
15x15...........................................
$145.00
15x20
...........................................
$195.00
1500
...........................................
$290.00
15x40...........................................
$390.00
15x50
...........................................
$485.00
15x60
...........................................
$585.00
1500
...........................................
$680.00
20x2O
...........................................
$230.00
2000
...........................................
$345.00
20x4O
...........................................
$465.00
20x5O...........................................
$580.00
20x6O
...........................................
$695.00
2000
...........................................
$810.00
20x8O
..........................................
$925.00
20x9O
...........................................
$1040.00
Cosmos Event Rentals Canopy Price (June 2022)
3000
...........................................
$510.00
30x40...........................................
$680.00
30x50
...........................................
$855.00
30x60
...........................................
$1025.00
30x70
...........................................
$1195.00
30x80
...........................................
$1365.00
30x90...........................................
$1540.00
40x40...........................................
$910.00
40x50...........................................
$1140.00
40x60
...........................................
$1365.00
4000
...........................................
$1595.00
40x80
...........................................
$1825.00
40x90
...........................................
$2050.00
40x100
......................... I.................
$2280.00
Chairs
Standard Samsonite
White.................................................. 1.00
Fanback
White................................................ 1.30
Children
White................................................. 0.75
Cafe Vienna
White................................................ 1.55
Plastic Resin w/ Padded Seat
White ................................................ 2.75
Black................................................ 2.75
Wood Resin w/ Padded Seat
Fruitwood........................................... 3.25
Chiavari (cushion included)
White................................................ 5.50
Mahogany........................................... 5.50
Gold................................................. 5.50
Barstool
Swivel w/ Cushion .......................................... 7.50
Tables
Rectangular
6'x30" (Seats 8)...................................
8.00
Adjustable Height 6'x30" ..............................
9.00
8'x30" (Seats 10)..................................
9.00
Round
48" Diameter (Seats 6-8) ........................
8.00
60" Diameter (Seats 8-10) .......................
9.00
66" Diameter (Seats 9-11) .....................
10.00
72" Diameter (Seats 10-12) ....................
11.50
Cocktail
36" Diameter ..................................... 9.00
(Available in 30" or 40" Heights)
Specialty
6'xl8" Conference/Classroom ...................
11.00
8'x18" Conference/Classroom ..................
11.50
*Serpentine (811)....................................
13.00
*Serpentine Riser (8ft) ..............................
12.00
Serpentine Bar w/ Drapes (8ft) ..................
65.00
/2 60" Round Moon ...................................
12.00
Cosmos Event Rentals
1773 W. Lincoln Ave STE S, Anaheim, CA 92801
www.cosmoseventrentals.com
Linen
Polyester (Solid Colors)
Napkins 20"x20"....................................
.80
90" Diameter (Round) ...........................
10.50
102" Diameter (Round) .........................
12.00
108" Diameter (Round) .........................
13.00
120" Diameter (Round) .........................
15.00
132" Diameter (Round) .........................
18.50
60"x120" (Rectangular) ........................
11.00
60" Square (Overlay) .............................
9.00
88"x130" (611 Table Drape) ....................
15.00
88"x156" (8ft Table Drape) ....................
17.00
Cocktail Spandex Cover 36"x 42..
............. 16.00
Table Runner 12"x108.. ...............................
5.00
Chair Sash ..........................................
1.00
Specialty Linen
Skirt Drapes
%2 60 Round Skirt Drape .......................... 13.00
13.5' Table Skirt w/ Velcro Clips .............. 20.00
I F Serpentine Riser Skirt ............................. 20.00
Satin
Napkins 20"x20".................................. 1.20
90" Diameter (Round) ........................... 20.00
108" Diameter (Round) .........................
22.00
120" Diameter (Round) .........................
26.00
132" Diameter (Round) .........................
30.00
60"x120" (Rectangular) ............................
20.00
88"x130" (6ft Table Drape) ....................
25.00
88"xl56" (8ft Table Drape) ....................
27.00
60" Square (Overlay) ...........................
15.00
Glassware
Champagne Flute (6oz)................................ .60
Water Goblet (I Ioz).................................. .45
Wine Glass (1 Ioz)............................................ .55
Dishware
White
10" Dinner Plate .....................................
.55
7" Plate ...............................................
.50
6" Plate ...............................................
.50
Gold Rim
10" Dinner Plate .....................................
.60
7" Plate ...............................................
.55
6" Plate ...............................................
.55
Charger
Gold.......................................................
1.00
Silver.....................................................
1.00
Bronze...................................................
1.00
Cosmos Event Rentals
1773 W. Lincoln Ave STE S, Anaheim, CA 92801
www.cosmoseventrentals.com
Flatware
Rimmed Handle ...................................... .50
Buffet Service
Chafing Dish w/ Burners (1 Compartment)-
20.00
Chafing Dish w/ Burners (2 Compartments)..
25.00
Deluxe Chafing Dish w/ Burners (1 Comp)...
30.00
40-Cup (8 oz.) Coffee Maker .....................
17.00
Beverage Tub (Red Plastic) ......................
4.00
Beverage Dispenser (3.5 Gal) ..................
15.00
Ice Chest (120gt).................................
16.00
Ice Chest (150gt).................................
20.00
Champagne Bucket .................................
3.00
Cooking & Food Prep
Cazos (Stainless Steel)
(Top Diameter x Depth x Bottom Diameter)
26 %" x 13" x 18" ............................... 30.00
28'h" x 15" x 17" ...............................
35.00
30" x 13" x 20"..................................
35.00
Cazo Burners
14.5" Diameter ...................................
15.00
19.5" Diameter ...................................
15.00
23" Diameter .....................................
15.00
5 Gallon Propane Tank .........................
25.00
Flooring
Dance Floor
Oak Parquet (3'x3' Sections)
3x3................................................................
12.00
9x9.................................................
108.00
9x12...............................................
144.00
12xl2.............................................
192.00
12xl5.............................................
240.00
15xl5.............................................
300.00
Astro Turf
Green (sq. ft.)........................................
.60
Black (sq. ft.).........................................
.60
Carpet Runners
Red Carpet 3' x 25................................
60.00
Red Carpet 3'x 50'................................
120.00
Staging
4x4 Section (1' or 2' High) ....................
29.00
4x4 Section (3 Feet High) ........................
33.00
Stage Step (6" High) ................................
15.00
Stage Stairs (2' High) W/O Handrail ...........
25.00
Stage Stairs (2' High) W/ Handrail ............
30.00
Stage Stairs (3' High) W/ Handrail ...............
50.00
Stage Skirts (1'-2' High) Per Foot ..............
1.50
Stage Skirts (30"-3 High) Per Foot ................
2.00
Cosmos Event Rentals
1773 W. Lincoln Ave STE S, Anaheim, CA 92801
www.cosmoseventrentals.com
*Safety Rail (4').................................. 12.00
*Diagonal Bracing ............................... 12.00
Stage Stairs W/ Carpet and Handrail (2' H) ... 45.00
Stage Stairs W/ Carpet and Handrail (3' H) ... 75.00
Stage Ramp Set (]'High) ..............................150.00
Stage Ramp Set (2' High) ............................. 300.00
Stage Ramp Set (3' High) ............................. 450.00
* Equipment required for stages 36" high
.C.rowd..Control/Room
,Divides
Free Standing Drapery: Adjustable Height (6'-10')
and Adjustable Length (6'-10')
................ 50.00
Stanchion Set (6 FT) ......................................
26.00
Chrome Stanchion (3 FT) .............................
10.00
Velvet Rope (6 FT) ..........................................
6.00
Wedding &
Garden
Patio Umbrella ...................................
15.00
Umbrella Base .....................................
5.00
Temperature Control
8' Sunglo Patio Heater .......................... 80.00
Lighting
Par Can 38........................................ 15.00
String Lighting w/ Installation (Per Foot) ....... 1.50
..Canopy Accessories
Solid Sidewall 8' High (per foot) ...............
1.75
Window Sidewall 8' High (per foot) ...........
2.25
Food Mesh Sidewall (per foot) ..................
2.50
High Bay Light ...................................
45.00
Fire Extinguisher (8 lb.) ..........................
15.00
Lighted "Exit" Sign .................................
15.00
Water Barrel (50 Gallon) ........................
15.00
Steel Weight (90 LBS)......................................
5.00
,Concession
Popcorn Machine (w/ 50 People Kit) .......... 65.00
Popcorn Machine (Machine Only) ............ 50.00
Additional Popcorn Kit (50 People) .......... 20.00
Cotton Candy Machine (w/ 50 People Kit) ... 65.00
Cotton Candy Machine (Machine Only) ....... 50.00
Additional Cotton Candy Kit (50 People) ... 20.00
Snow Cone Machine (w/ 100 People Kit) ... 65.00
Snow Cone Machine (Machine Only) ........ 50.00
Additional Snow Cone Kit (50 People) ....... 20.00
Pretzel Warmer .................................. 35.00
Cosmos Event Rentals
1773 W. Lincoln Ave STE S, Anaheim, CA 92801
www.cosmoseventrentals.com
Miscellaneous
Trash Bins w/ Liner (32 Gallons) ............... 6.50
Mahogany Lectem/Podium ............................. 20.00
Labor Charges
Chair Set -Up and Take Down (per chair)....... .40
Cable Tie Chairs (Customer Provide Ties)...... .25
Table Set -Up and Take Down (per Table)....... .80
Linen Set -Up and Take Down (Per Cloth)...... 1.00
Cosmos Event Rentals
1773 W. Lincoln Ave STE S, Anaheim, CA 92801
www.cosmoseventrentals.com
Francine R. Digitally signed by
Francine R. Villareal
Date:2022.01.20
Villareal
10:27:34-08'00'
c vaeu CERTIFICATE OF LIABILITY INSURANCE 01/10/2022RANCE nnre(E+Mmnlwvv)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THY CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder Is an ADDITIONAL INBUREO, the pollCy(les) must have ADDITIONAL INSURED provisions or be endorsed, If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rinhte to the OadlNoete hnldnr b, ne,...r.... ,.....,.._____„_.
PRODUCER
A J INSURANCE
1000 Maoarthur Blvd #60
Santa Ana, CA 92707
INSURED
COSMOS EVENT RENTALS
2AVALA,ROBERT0
1773 W LINCOLN AVE #S
__._...._..._.._....._... KRVIO]UN NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED
ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OP ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT
TO WHICH THIS
-CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I R--
TYFEOP IN;VPANCE
1'B
BR
POLICY U O8
P01 aRF
M SI
P E
LIMITS
COMMERCIAL GENERAL LIABILITY
—
CLAIMS-FMDE ®OCCUR
EAOIIOCCURRENCE
Lro
$ 2,000 600
DER:600
P6EMI8E41Ea6 )___
$ 100 000
$ 5000
A
MEOEXP ono a,,,
s.
MP0004014001196
111412022
1/14/2023
PERSONALS, ADV INJURY
$ 1000000
DEMP.041CYEOATE
UNIT M LIFE PER:
Loa
GENERAL AGGREGATE
$ _-.3,000000
PRODUCT$-COMPIOPAGO
g 2000O O
JE
..._.
—
$
AUTOMOBILE
LIABU.ITY
LI I
$
ANY AUTO
OWNRD SC.IIEOULEO
FONI.Y
BODILY INJURY(Perpoman)
$
SODILYINJURY(Parecaldenl)
$
._....
AtnT AUTOS
r11RED NON -OWNED
OPEE% 0
--
$
AUTOS ONLY _ AUTOS ONLY
$
UMBRELLA LIAO
OCCUR
EACLI OCCURRENCE
RXCESS LIAO
CLAIMS -MADE
A13OREGATE -.$
-�--
LED RETENTION11
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
ANY PROPRIETORIPARTNCRIEXSOUTIVE
OPrior;RIMMSER EXCLUDED?
NIA
RLEACHACCIOENT
$
RL. DISEASE -PA EMPLOYe
—
Ifyyoa deoIXlae uMar
OWN,and
OF
EL. DISEASE. POLICY LIMIT
$
DF.sCOlPrION OPERATIONSbolW,
PROPERTY
A
MPOOD4014001196
1114/2021
111412022
CONTENTS:
100,000
D880HIPTION OF OPERATION81 LOCATIONS IVEHICLEO (ACORD 141, AdI llloaal 101.03 Sdbgdolg, may Co nlmchod d mold goods drool
PARTY RENTALSTOREr
City of Santa Ann, Its of floors, amployaos, a0onts and roprosantathum are Additional In,urede WIDI re,poct to Gonadal Llablllty and Auto Liability PUT ads attaohad endorsement, or as
roqulrad by written Contraal, Insurance Is Prim ary nntl Non -Contributory,
{ y 30 Days' Notion of Canaoilatlan with 10 mry's NOMA for NOD-Paymeat of Pmmmm In accordance with the policy provisions. REVIL YYE APpI]R(wki✓
By isk MA A EVENT DIVISION
Jf,
SHOULD ANY OF THE A5DVE I I at BE'C'" ORE
CITY OF SANTA ANA
THE EXPIRATION DATE THERI IN
ACCORDANCE WITH THE POLCY
20 CIAO Center Plaza
1=Z DNS.
Santa Ana, CA, 92702
AUTHORIl REPRESENTATIVE --.....,,,
/ V
v TSOO-2U,b AOUKU CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD mmY)o and logo at's registered marks of ACORD
I
POLICYNUMBER: Mp0004014001196 COMMERCIAL GENERAL LIABILITY
CG 2010 0413
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
Thle endoresment modli as Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(a) Locatlon(s) Of Covered Operations
CITY 06' OAUTA ANA
SAt1TA UA, CA 92TOI
20 CIVIC C®NTHR KIA'3A
city of Santa Ana, its nffidary, officials,
loyeas, and volunteer# era to be cavorod as
it OURI inawraad ontee a6L policy With rocpeat to
bility arming Out Of work Or operationo performed
or on behalf of, the cantraotor including mntariale
to, equipment. furhidbed in connection with much
h or avarationa
A. Section II — Who Is An Insured Is amendedto
Include as an additlonal Insured the person(s) or
organlzatlon(s) shown In the Schedule, but only
with respect to liability for "bodily Injury", "property
damage" or "parsonal and advertising Injury"
caused, In whole or in part, by:
1. Your acts or omissions; or
2, The acts or omissions of those acting on your
behalf;
In the performance of your ongoing operations for
the additional Insured(s) at the looation(s)
designated above.
However:
1. The Insurance afforded to such additional
Insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional Insured is
required by a oonlract or agreement, the
Insurance afforded to such additional Insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional Insured.
CG 2010 0413
t3. With respect to the Insurance afforded to these
additional Insureds, the following additional
exclusions apply:
This Insurance does not apply to "bodily injury" or
"property damage" occurring after:
1. All work, Including materials, parts or
equipment furnished In connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by or
on behalf of the additional Insured(s) at the
location of the covered operations has been
completed; or
2. That portion of "your work" out of which the
Injury or damage arises has been put to its
Intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the some project.
0 Insurance Services Office, Ino., 2012
Inured Copy
REVIEWED S APPROVED BY:
Risk Manag mentAnatyst
C. With respect to the Insurance afforded to these
additional Insureds, the following is added to
Section III Limits Of Insurance;
If coverage provided to the additional Insured is
required by a contract or agreement, the most we
will pay an behalf of the additional Insured Is the
amount of Insurance:
1. Required by the contract or agreement; or
CO 2010 041 S
2. Avallable under the applicable Limits of
Insurance shown in the Declarations;
whichever Is less.
This endorsement shall not Increase the applicable
Limits of Insurance shown In the Declarations.
0 Insurance Services Office, Inc., 2012
Paris 2 of 2
Rtek tDiWelmt
dr
RenexEo & Arraovm Bv:
a ��s�e�Gs•e �, �:�ata�i
01
ftkk Management Analyst
COMMERCIAL GENERAL LIABILITY
CG 20 01 0413
THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY,
PRIMARY AND NONCONTRIBUTORY -
OTHER INSURANCE CONDITION .
This endorsement modlfles Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following Is added to the Other Insurance
Condition and supersedes any provision to the
contrary,
Primary And Noncontributory Insurance
This Insurance is primary to and will not seek
contribution from any other Insurance available
to an addltlonal Insured under your policy
provided that:
(1) The additional Insured Is a Named Insured
under such other Insurance; and
(2) You have agreed In writing In a contract or
agreement that this Insurance would be
primary and would not seek contribution
from any other Insurance available to the
additional insured.
CO 20 01 0413 0 Insurance Sarvlcos OOico, Inc., 2012 Page 1 of 1
xnaured copy
RiekMnnob+emeM:D[vrslun ,.
ti:Mf � � �� REVIEWED &.APPROVm BY:
), octis V C(rneak
Risk Management Analyst
Policy Number: MP004014001196
COMMERCIAL GENERAL LIABILITY
CG 24 0410 93
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF TRANSFER OF RIGHTS OF RECOVERY
AGAINST OTHERS TO US
This endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
It is hereby agreed that SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS, item 8. Transfer Of
Rights Of Recovery Against Others To Us, Is modified as follows:
Schedule:
Name of person or Organization:
CITY OF SANTA ANA
20 CIVIC CENTER PLAZA
SANTA ANA, CA 92702
Any person or organization you have agreed to waive any right of recovery by written contract, prior to an "occur-
rence" or offense.
We waive any right of recovery we may have against the person or organization shown in the Schedule above
because of payments we make for injury or damage arising out of your ongoing operations or "your work" done
under a contract with that person or organization. This waiver applies only to the person or organization shown In
the Schedule above.
CG24041093
Riskmmagi tDmsim
��F RwEWED & APPROVED Br.
' �9Rw'rwi•c �, j!:fEFntAi
Risk (vFznagenxn[Analyst
ccs VEHICLE CCU EQUIPMENT CERTIFICATE QF INSURANCE (am w°'"�"
THIS GNRTIPICATE 18 ISSUED AS A MATTER OP INFORMATIO ONLY AND 00NFERS NO RIDHTB UppN THE CERTTFIOATR HOLDER, TH 8
CMtTIFICATE DOES NOT AFARMATIMY OR NEGATIVELY AMEND, EXTEND OR ALTRR THIN G0VORAOE AFPDROMD BY THE POU0198
MOW, THIS GBRTIFICATE OF INSURANOR 0098 NOT OONBTRUTE A 0ONTRAOT BItTWEBN THE 18SUING INBURERMS , AUTHORIZED
REPRENNNTATIVA OR PRODUCER, AND THE OERTIFIDAT'E HOLDER,
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MYIHmmi.. ,MW 6vhM _.......__. _.�.._
SHOULD ANY OFTHE A4OVB RROoNIDEppOMGIE8 BE CANa4LLED
mlad homAl LY enagmlmhu(aL 8EPORMTHE OXPINAY14)N OAT9THEREYIF, NOT109W1LLOE
Twul0*luyp0el DELIVERED INAOGORDANavvmTH8 MY PROVIGIONs.
1M7 ar80RIP'iIaNPP7NaAgpRIgNALINYeBUeP
ApOMOTIALIN6URRA 1 ^KOMPAYea
GrrY OF SANTA ANA
20 CW10 OENTOR PLAZA
SANTA ANA. CA $2.7DI
ACpITD 23 SE01BlSB) Trio ACORO name and 1000 are mDisteeed marks of AGORD s. M"""&v^1eHtDMe�Oa
rR�EVIEWED&��jAjPPROVMBY:
1 r'AF.L�fi�.hC W V.•ridC,dele
•'��-`� Rsk Management Analyst
i,
Roberto zavala
CPryoFSANTAANA
RISK MANAQF MENT w dlaw. 4 HUMAN REWURCES
Pig �d'ISk tlargap,�h to i
WORKERS' COMPENSATION DECLARATION
(Name/rltle)
following declaration:
hereby affirm under penalty of perjury, the
I certify on behalf of Cosmos Event Rentals that during the term
(Consultant/Company Name)
of my contract for Party Events Equipment Rental services with the City of Santa Ana,
(type of servlce provided)
I will not employ any person In any manner so as -to become Subject to the workers'
compensation laws of California, and agree that if I should become subject to the
workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith
comply with the provisions and provide proof of workers' compensation coverage .
immediately.
Date: 01 /14/2022
Print Name: Roberto Z avala
Print Title: owner
Signature: A04"& .
Telephone: 714-569-638
WARNING: FAILURE TO SECURE WORKERS' COMPENSATION COVERAGE IS UNLAWFUL, AND
SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED
THOUSAND DOLLARS ($100,000). IN ADDITION TO THE COST Or COMPENSATION, DAMAGES AS
PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEYS FEES,
1, t RlskMg+ntilnsurance Requlrementst WC Declargdon 08152019
F44w,�a R, k"
Ruk ManagementAnayst
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor
Roberto Zavala
Name:
Project
N-2022-214
Number:
AGREEMENT ROBERTO ZAVALA DBA COSMOS EVENT RENTALS TO
Project
PROVIDE Lo EVENT EQUIPMENT RENTAL SERVICES FOR THE CITY OF
Name:
SANTA ANA
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
POLICY EXPIRATION
TYPE OF INSURANCE COI DATE FILE NAME
NUMBER DATE
SA Liability
Insurance
GENERAL LIABILITY MP0004014001196 01/14/2024 01/30/2023
Document
2023.pdf
COI for 1994
GMC for City
VEHICLE LIABILITY 1957791F1275D 12/12/2023 12/13/2022
of Santa Ana
2022-2023.pdf
WORKERS COMPENSATION AND WC Declaration
WAIVER 01/19/2024 01/30/2023
EMPLOYERS' LIABILITY Rev.2019.pdf
Thank you,
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
2/9/2023 8:14 PM