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Home My WebLink AboutCALIFORNIA STATE CONTROLLER (2)INSURANCE NOT R€QUMED WORK MAY PROCEED CLERK OF COUNCIL DATN 4 tl� A 0'.l=,us��tsmn��,��I ?. lq' P BEmr T. YEE California State Controller CONTRACT FOR SERVICES TO PREPARE THE ANNUAL STREET REPORT N-2022-121 This contract is executed between the State Controller's Office (SCO), Division of Audits and the City of Santa Ana. Whereas Section 2151 of the California Streets and Highways Code requires cities to file with the SCO on or before December I of each year, an Annual Street Report; and Whereas the SCO is able to furnish and the city wishes to receive the services of the SCO to prepare its report; now therefore, in consideration of the following promises and conditions, the parties hereby agree that: For the fiscal year ended June 30, 2022, the SCO shall assist in the preparation of the city's report, a non -audit service. II. The report shall be in the form prescribed by the SCO. III. The report shall include a statement of all revenues and expenditures concerning city streets, and shall be prepared from the city's records made available to the SCO. IV. The report will be prepared from the city's unaudited records, and no determination shall be made at time of preparation regarding the accuracy of the records or the legality of the expenditures reported herein. V. The city understands that the report is subject to subsequent review by the SCO and exceptions may be taken at the time regarding the legality of expenditures contained in the report, the accuracy of the records from which the report was prepared, or the accuracy of the report. VI. The SCO will furnish sufficient personnel to complete the report on or before the report's filing due date of December 1, 2022, except that the SCO is excused from such date if the city's accounting records and personnel are not ready for the preparation of the report at the time scheduled by the SCO and the city, or if circumstances beyond the control of the patties prevent completion. VII. The city understands that this contract does not extend the filing due date of the report, and does not exempt the city from SCO's withholding of highway users tax fund allocations if the city is delinquent in filing the report, in accordance to Section 2155 of the California Streets and Highwgts Code. VIII. The city will designate a management -level individual to be responsible and accountable for overseeing the non -audit service. N-2022-121 IX. The city will establish and monitor the performance of the non -audit service to ensure that it meets management's objectives. X. The city will make any decision that involves management functions related to the non -audit service and accept full responsibility for such decisions. XI. The city will evaluate the adequacy of the services performed and review the completed report for accuracy. XII. The SCO will furnish one copy ofthe completed report to the city. X111. This contract is subject to the SCO's charges for services rendered, and such charges shall be computed in accordance with Sections 9210 and 9211 of the State Administr-ative Manual. Charges shall include both direct and indirect costs, and shall be expressed in dollars per unit time whenever possible. X1V. Except as provided in paragraph XV, the aggregate cost of services provided under this agreement shalt not exceed $4600. XV. If unforeseen circumstances develop during the course of the SCO's preparation of the report and additional time is needed to complete preparation. the parties will confer; and if it is agreed that the preparation of the report is to continue, the SCO is to be compensated for any additional time required. In any case, the SCO shall be compensated for services rendered prior to the development of such unforeseen circumstances. XVI. The city will pay the SCO for services rendered in a timely manner (including additional time pursuant to paragraph XV) and hereby warrants that funds are available fiom which payment may. be made. XVII. Either party may terminate this contract by giving seven days written notice. Notice is effective upon receipt. SCO will give notice to the city's contacting officer or authorized representative. Notice to SCO may be served by a -mail at AUDStreelsRoadsRsco.ca.eov. During the seven-day period, the SCO may continue with the preparation of the report then in progress. City of Santa Ana Signature Printed Name: Kristine Ridge City Manager Address: 29 Civic Center Piwa, 8th FL Santa Ana, CA 92701 Date: ,5_1S1�2012,— Daisy Gomez _ _� Clerk of the C until Offic BETTY T. YEE STATE CONTROLLER Kimberly Tarvin oigXelly egnetl by IGmWy Tarvin Dale: 2n22p6.0y 21.493i-0TOP By: KIMBERLY TARVIN, CPA Chief, Division of Audits 6/7/22 APPROV® AS 70 FORM —Y�---- AimCr. Pack, Aw�o d Cloy Anarmy - �- ---------------------- Kathryn Downs Executive Director Finance& Management Services