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INSUYIANDE 6N FILE
WORK NIAY PROCEED
UNTIL IMURANGE EXPIRES
1-1-23
CLERK OF COUNCIL
DATE:
SIR )fpr
HOMELESS HOUSING, ASSISTANCE AND PREVENTION
SUBCONTRACTOR AGREEMENT BETWEEN
THE CITY OF SANTA ANA AND
THE ILLUNIINATION FOUNDATION
A-2021-175-03
THIS GRANT AGREEMENT ("HHAP-3 Agreement'), is hereby made and entered into
o this Deccpil, .+- 10, 20ZL 2022, by and between the City of Santa Ana, a charter city and municipal
corporation of the State of California ("Contractor"), and The Illumination Foundation
o~ ("Subcontractor").
o RECITALS:
A. Pursuant to Chapter 6 (commencing with Section 50216) of Part 1 of Division 31
of the Health and Safety Code (Added by Stats.2019, c. 159 (A.B. 101), Section
10, eff July 31. 2019), the State of California has established the Homeless,
Housing, Assistance and Prevention Program ("HHAP"). HHAP is administered
by the California Homeless Coordinating and Financing Council in the Business
Consumer Services and Housing Agency. HHAP provides one-time flexible block
grant funds to continuums of care, large cities (population of 300,000+) and
counties as defined in the December 6, 2019 HHAP Notice of Funding
Availability to support regional coordination and expand or develop local capacity
to address immediate homelessness challenges informed by a best -practices
framework focused on moving homeless individuals and families into permanent
housing and supporting the efforts of those individuals and families to maintain
their permanent housing.
B. Contractor is the recipient of HHAP-3 funds from the State of California. In
2022, Contractor entered into Agreement Number 22-HHAP-10004 with the State
of California receiving and recognizing $2,058,070.34 in HHAP-3 grant funds to
be used by Contractor to address immediate homeless challenges ("State HHAP-3
Agreement'). Pursuant to the State of California, Contractor will receive an
additional disbursement of HHAP-3 funds in the amount of $8,232,281.35. A
true and correct copy of the State HHAP-3 Agreement is attached hereto as
Exhibit A and incorporated herein by this reference.
C. Subcontractor has been made aware of the State HHAP-3 Agreement and agrees
to comply with all the conditions of the State HHAP-3 Agreement and the
applicable State requirements governing the use of HHAP-3 grant funds.
D. Contractor entered into an Agreement with Subcontractor to operate the Homeless
Navigation Center located at 1815 E. Carnegie, Santa Ana, for City clients,
Agreement No. A-2021-175, dated September 7, 2021, as amended by Agreement
No. A-2021-175-01, dated May 19, 2022, by which Contractor committed a set
amount of funds to Subcontractor for the operation of the Homeless Navigation
Center located at 1815 E. Carnegie, Santa Ana (`Program").
E. Contractor now approves the provision of HHAP-3 grant funds to Subcontractor
in an amount not to exceed $2,040,992.00, to be used in the operation of the
Program. This $2,040,992.00 in HHAP-3 grant funds shall count toward the
amount of funds due from the Contractor to Subcontractor under Agreement No.
A-2021-175, as amended.
F. Subcontractor represent that it has the requisite qualifications, expertise, and
experience in the provision of the Program and is willing to use said HHAP-3
grant funds to operate said Program.
G. This HHAP-3 Agreement is contingent upon the award of HHAP-3 grant funds
from the State of California, California Homeless Coordinating and Financing
Council in the Business, Consumer Services and Housing Agency.
H. Contractor and Subcontractor have duly executed this HHAP-3 Agreement for the
expenditure and utilization of said HHAP-3 funds.
NOW THEREFORE, it is agreed by and between the parties that the foregoing Recitals
are a substantive part of this HHAP-3 Agreement, and the following terms and conditions are
approved and together with all exhibits and attachments hereto, shall constitute the entire HHAP-
3 Agreement between the Contractor and Subcontractor:
1. SCOPE OF SERVICES
Subcontractor shall perform during the term of this HHAP-3 Agreement, the tasks and
obligations including all labor, materials, tools, equipment, and incidental customary work
required to fully and adequately complete the services necessary for the Program, the operation
of the Homeless Navigation Center at 1815 E. Carnegie, Santa Ana, for City clients.
2. TERM
This HHAP-3 Agreement shall take effect on the date first written above and shall
terminate on June 30, 2026, unless otherwise cancelled or modified according to the terms of this
HHAP-3 Agreement. This HHAP-3 Agreement shall also cover any and all services provided by
the Subcontractor since the date the HHAP-3 grant funds were awarded to the Contractor.
3. DISBURSEMENT AND FUNDS
A. Contractor was allocated $2,058,070.34 in HHAP-3 grant funds from the State of
California, with an additional $8,232,281.35 in HHAP-3 grants funds to be disbursed to
Contractor, to be encumbered by May 31, 2024. Contractor agrees to pay to Subcontractor
when, if and to the extent State HHAP-3 grant funds are received a sum not to exceed
$2,040,992.00 for Subcontractor's performance of the Program through the term of this HHAP-3
Agreement, which shall count toward the amount of funds due from the Contractor to
Subcontractor under Agreement No. A-2021-175, as amended. Said sum shall be paid after
Contractor receives invoices submitted by Subcontractor as provided herein.
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B. Subcontractor shall submit monthly invoices (on or before the 15' day of each
month) in a form prescribed by the Contractor, detailing such expenses. Such schedule may be
modified with the approval of the Contractor.
C. Payment is subject to the receipt and approval of such invoices and quarterly
activity reports. Contractor shall pay such invoices within thirty (30) days after receipt thereof,
provided Contractor is satisfied that such expenses have been incurred within the scope of this
HHAP-3 Agreement and that the Subcontractor is in compliance with the terms and conditions of
this HHAP-3 Agreement. The thirty (30) day period will discontinue if the reimbursement
request is determined to be incomplete and will restart the thirty -day timeline once the remaining
required elements have been submitted. Failure to provide any of the required documentation
will cause the Contractor to withhold all or a portion of a request for reimbursement until such
documentation has been received and approved by the Contractor.
D. Subcontractor agrees to use said funds pursuant to this HHAP-3 Agreement to pay
for necessary and reasonable costs allowable under state law and regulations to operate said
HHAP-3 Program only. Said amounts shall include and will be limited to the operation of the
Program only. Subcontractor's failure to perform as required may, in addition to other remedies
set forth in this HHAP-3 Agreement, result in readjustment of the amount of funds the Contractor is
otherwise obligated to pay to the Subcontractor pursuant to the terms hereof, or termination of this
HHAP-3 Agreement.
4. STATE HHAP-3 AGREEMENT
A. Contractor entered into State HHAP-3 Agreement Number 22-HHAP-10004 with
the State of California receiving and recognizing $2,058,070.34 in HHAP-3 grant funds, with an
additional $8,232,281.35 to be disbursed, to be used by Contractor to address immediate
homeless challenges. A true and correct copy of the State HHAP-3 Agreement is attached hereto
as Exhibit A and incorporated herein by this reference. Subcontractor has been made aware of
the State HHAP-3 Agreement and agrees to comply with all the conditions of the State HHAP-3
Agreement and the applicable State requirements governing the use of HHAP-3 grant funds.
B. Pursuant to the State HHAP-3 Agreement, Subcontractor is required to:
Perform the work in accordance with Federal, State and Local housing and
building codes, as applicable.
ii. Maintain at least the minimum State -required worker's compensation for
those employees who will perform the work or any part of it.
iii. Maintain, as required by law, unemployment insurance, disability
insurance, and liability insurance in an amount that is reasonable to
compensate any person, firm or corporation who may be injured or
damaged by the Subcontractor in performing the work or any part of it.
iv. Agree to include all the terms of the State HHAP-3 Agreement in each
subcontract.
5. INDEPENDENT CONTRACTOR
Subcontractor shall, during the entire term of this HHAP-3 Agreement, be constructed to
be an independent contractor and not an employee of the Contractor. This HHAP-3 Agreement
is not intended nor shall it be construed to create an employer -employee relationship, a joint
venture relationship, or to allow the Contractor to exercise discretion or control over the
professional manner in which Subcontractor performs the services which are the subject matter
of this HHAP-3 Agreement; however, the services to be provided by Subcontractor shall be
provided in a manner consistent with all applicable standards and regulations governing such
services. Subcontractor shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This HHAP-3 Agreement creates a non-exclusive and perpetual license for Contractor to
copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual
property embodied in plans, specifications, studies, drawings, estimates, and other documents or
works of authorship fixed in any tangible medium of expression, including but not limited to,
physical drawings or data magnetically or otherwise recorded on computer diskettes, which are
prepared or caused to be prepared by Subcontractor under this HHAP-3 Agreement ("Documents
& Data"). Subcontractor shall require all subcontractors to agree in writing that Contractor is
granted a non-exclusive and perpetual license for any Documents & Data the subcontractor
prepares under this HHAP-3 Agreement. Subcontractor represents and warrants that
Subcontractor has the legal right to license any and all Documents & Data. Subcontractor makes
no such representation and warranty in regard to Documents & Data which were provided to
Subcontractor by the Contractor. Contractor shall not be limited in any way in its use of the
Documents and Data at any time, provided that any such use not within the purposes intended by
this HHAP-3 Agreement shall be at Contractor's sole risk.
7. INSURANCE
Subcontractor shall procure and maintain for the duration of the contract insurance
against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder and the results of that work by the
Subcontractor, its agents, representatives, employees, or subcontractors.
a. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as
broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00
01 covering CGL on an "occurrence" basis, including products and completed
operations, property damage, bodily injury and personal & advertising injury
with limits no less than $2,000,000 per occurrence. If a general aggregate
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limit applies, either the general aggregate limit shall apply separately to this
project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall
be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number CA 0001
covering, Code 1 (any auto), or if Subcontractor has no owned autos, Code 8
(hired) and 9 (non -owned), with limit no less than $1,000,000 per accident for
bodily injury and property damage.
3. Workers' Compensation: insurance as required by the State of California, with
Statutory Limits, and Employer's Liability Insurance with limit of no less than
$1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriate to the
Subcontractor's profession, with limit no less than $2,000,000 per occurrence
or claim, $2,000,000 aggregate (if applicable).
5. Sexual Abuse or Molestation (SAM) Liability: If the work will include contact
with minors, and the CGL policy referenced above is not endorsed to include
affirmative coverage for sexual abuse or molestation, Subcontractor shall
obtain and maintain a policy covering Sexual Abuse and Molestation with a
limit no less than $1,000,000 per occurrence or claim.
6. If the Subcontractor maintains broader coverage and/or higher limits than the
minimums shown above, the City requires and shall be entitled to the broader
coverage and/or the higher limits maintained by the Subcontractor. Any
available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
b. Other Insurance Provisions — The insurance policies are to contain, or be endorsed to
contain, the following provisions:
1. Additional Insured Status: The City, its officers, officials, employees, and
volunteers are to be covered as additional insureds on the CGL policy with
respect to liability arising out of work or operations performed by or on behalf
of the Subcontractor including materials, parts, or equipment furnished in
connection with such work or operations. General liability coverage can be
provided in the form of an endorsement to the Subcontractor's insurance (at
least as broad as ISO Form CG 20 10 11 85 or if not available, through the
addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37
forms if a later edition is used).
2. Primary Coverage: For any claims related to this contract, the Subcontractor's
insurance coverage shall be primary coverage at least as broad as ISO CG 20
0104 13 as respects the City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by the City, its officers, officials,
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employees, or volunteers shall be excess of the Subcontractor's insurance and
shall not contribute with it.
3. Notice of Cancellation: Each insurance policy required above shall provide
that coverage shall not be canceled, except with notice to the City.
4. Waiver of Subrogation: Subcontractor hereby grants to City a waiver of any
right to subrogation which any insurer of said Subcontractor may acquire
against the City by virtue of the payment of any loss under such insurance.
Subcontractor agrees to obtain any endorsement that may be necessary to
affect this waiver of subrogation, but this provision applies regardless of
whether or not the City has received a waiver of subrogation endorsement
from the insurer.
5. Self -Insured Retentions: Self -insured retentions must be declared to and
approved by the City. The City may require the Subcontractor to purchase
coverage with a lower retention or provide proof of ability to pay losses and
related investigations, claim administration, and defense expenses within the
retention. The policy language shall provide, or be endorsed to provide, that
the self -insured retention may be satisfied by either the named insured or City.
6. Acceptability of Insurers: Insurance is to be placed with insurers authorized to
conduct business in the state with a current A.M. Best's rating of no less than
A:VII, unless otherwise acceptable to the City.
7. Claims Made Policies (note — should be applicable only to professional
liability, see below): If any of the required policies provide claims -made
coverage:
1. The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract of
work.
3. If coverage is canceled or non -renewed, and not replaced with another
claims -made policy form with a Retroactive Date prior to the contract
effective date, the Subcontractor must purchase "extended reporting"
coverage for a minimum of five (5) years after completion of work.
8. Verification of Coverage: Subcontractor shall furnish the City with original
Certificates of Insurance including all required amendatory endorsements (or
copies of the applicable policy language effecting coverage required by this
clause) and a copy of the Declarations and Endorsement Page of the CGL
policy listing all policy endorsements to City before work begins. However,
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failure to obtain the required documents prior to the work beginning shall not
waive the Subcontractor's obligation to provide them.
9. City reserves the right to require complete, certified copies of all required
insurance policies, including endorsements required by these specifications, at
any time.
10. Special Risks or Circumstances: City reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior
experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Subcontractor agrees to defend, and shall indemnify and hold harmless the Contractor, its
officers, agents, employees, contractors, special counsel, and representatives from liability: (1)
for personal injury, damages, just compensation, restitution, judicial or equitable relief arising
out of claims for personal injury, including death, and claims for property damage, which may
arise from the negligent operations of the Subcontractor, its subcontractors, agents, employees,
or other persons acting on its behalf which relates to the services described in section 1 of this
HHAP-3 Agreement; and (2) from any claim that personal injury, damages, just compensation,
restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this
HHAP-3 Agreement. This indemnity and hold harmless agreement applies to all claims for
damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have
been suffered, by reason of the events referred to in this Section or by reason of the terms of, or
effects, arising from this HHAP-3 Agreement. The Subcontractor further agrees to indemnify,
hold harmless, and pay all costs for the defense of the Contractor, including fees and costs for
special counsel to be selected by the Contractor, regarding any action by a third party
challenging the validity of this HHAP-3 Agreement, or asserting that personal injury, damages,
just compensation, restitution, judicial or equitable relief due to personal or property rights arises
by reason of the terms of, or effects arising from this HHAP-3 Agreement. Contractor may make
all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Subcontractor's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code
Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or
willful misconduct of the Subcontractor.
9. RECORDS
Subcontractor shall keep records and invoices in connection with the work to be
performed under this HHAP-3 Agreement. Subcontractor shall maintain complete and accurate
records with respect to the costs incurred under this HHAP-3 Agreement and any services,
expenditures, and disbursements charged to the Contractor for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to Subcontractor
under this HHAP-3 Agreement. All such records and invoices shall be clearly identifiable.
Subcontractor shall allow a representative of the Contractor to examine, audit, and make
transcripts or copies of such records and any other documents created pursuant to this HHAP-3
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Agreement during regular business hours. Subcontractor shall allow inspection of all work, data,
documents, proceedings, and activities related to this HHAP-3 Agreement for a period of three
(3) years from the date of final payment to Subcontractor under this HHAP-3 Agreement.
10, CONFIDENTIALITY
If Subcontractor receives from the Contractor information which due to the nature of
such information is reasonably understood to be confidential and/or proprietary, Subcontractor
agrees that it shall not use or disclose such information except in the performance of this HHAP-
3 Agreement, and further agrees to exercise the same degree of care it uses to protect its own
information of like importance, but in no event less than reasonable care. "Confidential
Information" shall include all nonpublic information. Confidential information includes not only
written information, but also information transferred orally, visually, electronically, or by other
means. Confidential information disclosed to either party by any subsidiary and/or agent of the
other party is covered by this HHAP-3 Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Subcontractor disclosed in a publicly available source; (c)
is in rightful possession of the Subcontractor without an obligation of confidentiality; (d) is
required to be disclosed by operation of law; or (e) is independently developed by the
Subcontractor without reference to information disclosed by the Contractor.
11. CONFLICT OF INTEREST CLAUSE
Subcontractor covenants that it presently has no interests and shall not have interests,
direct or indirect, which would conflict in any manner with performance of services specified
under this HHAP-3 Agreement.
12. NON-DISCRIMINATION
During the performance of this HHAP-3 Agreement, Subcontractor and its subcontractors
shall not deny the contract's benefits to any person on the basis of race, religious creed, color,
national origin, ancestry, physical disability, mental disability, medical condition, genetic
information, marital status, sex, gender, gender identity, gender expression, age, sexual
orientation, or military and veteran status, nor shall they discriminate unlawfully against any
employee or applicant for employment because of race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, genetic information, marital
status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and
veteran status. Subcontractor shall insure that the evaluation and treatment of employees and
applicants for employment are free of such discrimination. Subcontractor and its subcontractors
shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code section
12900, et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, section 11000, et
seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code
(Gov. Code sections I1135-11139.5), and the regulations or standards adopted by the awarding
state agency to implement such article. Subcontractor shall permit access by representatives of
the Department of Fair Employment and Housing and the awarding state agency upon reasonable
notice at any time during the normal business hours, but in no case less than 24 hours' notice, to
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such of its books, records, account, and all other sources of information and its facilities as said
Department or Agency shall require to ascertain compliance with this clause. Subcontractor and
its subcontractors shall give written notice of their obligations under this clause to labor
organizations with which they have a collective bargaining or other agreement. (See Cal. Code
Regs., tit. 2, section 11105.)
13. EXCLUSIVITY AND AMENDMENT
This HHAP-3 Agreement and the State HHAP-3 Agreement represent the complete and
exclusive statements between the Contractor and Subcontractor, and supersede any and all other
agreements, oral or written, between the parties. In the event of a conflict between the terms of
this HHAP-3 Agreement and the State HHAP-3 Agreement, the terms of the State HHAP-3
Agreement shall prevail. This HHAP-3 Agreement may not be modified except by written
instrument signed by the Contractor and by an authorized representative of Subcontractor. The
parties agree that any terms or conditions of any purchase order or other instrument that are
inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate
Subcontractor or the Contractor. Each party to this HHAP-3 Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this HHAP-3 Agreement is intended to secure the specialized services of
Subcontractor, Subcontractor may not assign, transfer, delegate, or subcontract any interest
herein without the prior written consent of the Contractor and any such assignment, transfer,
delegation or subcontract without the Contractor's prior written consent shall be considered null
and void. Nothing in this HHAP-3 Agreement shall be construed to limit the Contractor's ability
to have any of the services which are the subject to this HHAP-3 Agreement performed by
Contractor personnel or by other Subcontractors retained by Contractor.
15. TERMINATION
This HHAP-3 Agreement may be terminated by the Contractor upon thirty (30) days
written notice of termination. In such event, Subcontractor shall be entitled to receive and the
Contractor shall pay Subcontractor compensation for all services performed by Subcontractor
prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require
Subcontractor to deliver to the Contractor all work product(s) completed as of such date, and in
such case such work product shall be the property of the Contractor unless prohibited by law,
and Subcontractor consents to the Contractor's use thereof for such purposes as the Contractor
deems appropriate.
b. Payment need not be made for work that fails to meet the standard of performance
specified in the Recitals of this HHAP-3 Agreement.
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16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this HHAP-3 Agreement shall be effective unless it is in writing and
signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure
or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy,
whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so
specifies.
17. JURISDICTION - VENUE
This HHAP-3 Agreement has been executed and delivered in the State of California and
the validity, interpretation, performance, and enforcement of any of the clauses of this HHAP-3
Agreement shall be determined and governed by the laws of the State of California. Both parties
further agree that Orange County, California, shall be the venue for any action or proceeding that
may be brought or arise out of, in connection with or by reason of this HHAP-3 Agreement.
18. PROFESSIONAL LICENSES
Subcontractor shall, throughout the term of this HHAP-3 Agreement, maintain all
necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of
the services hereunder and required by the laws and regulations of the United States, the State of
California, the City of Santa Ana and all other governmental agencies. Subcontractor shall
notify the Contractor immediately and in writing of its inability to obtain or maintain such
permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for
termination of this HHAP-3 Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this HHAP-3
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic
communication in the manner provided in this Section, to the following persons:
CONTRACTOR:
Terri Eggers
Homeless Services Manager
City of Santa Ana
Community Development Agency (M-25)
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702-1988
(714) 647-5378
(714) 647-6549 FAX
teggers@santa-ana.org
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SUBRECIPIENT:
Illumination Foundation
1091 N. Batavia St.
Orange, CA 92867
Attn: Paul Leon, CEO
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of this HHAP-3
Agreement, and shall indemnify Contractor fully, including reasonable costs and attorney's fees,
for any injuries or damages to Contractor in the event that such authority or power is not, in fact,
held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this HHAP-3 Agreement.
(Signatures on following page)
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A-2021-175-03
IN WITNESS WHEREOF, the parties hereto have executed this HHAP-3 Agreement on the date and
year first written above.
ATTEST
e
Syr Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
sy:
/atv--
RYO 0.HODGE
Assistant City Attorney
RECOMMENDED FOR APPROVAL
MICHAEL GARCIA
Executive Director
Community Development Agency
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CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
THE ILLUMINATION FOUNDATION
Name: n Ing
Title Chief Financial Officer
EXHIBIT A
STATE HHAP-3 AGREEMENT
NUMBER 22-HHAP-10004
13
SCO ID:
STATE OF CALIFORNIA -DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT
STD 213 (Rev. 04/2020)
is entered into between the
CONTRACTING AGENCY NAME
Business, Consumer Services and Housing Agency
CONTRACTOR NAME
City of Santa Ana, Community Development Agency
2. The term of this Agreement is:
START DATE
Upon BCSH approval
THROUGH END DATE
10/1/2026
AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (if Applicable)
22-HHAP-10004 1 010725
3. The maximum amount of this Agreement is:
$2,058,070.34 (Two Million Fifty Eight Thousand Seventy Dollars and Thirty Four Cents)
4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.
Exhibits
Title
Pages
Exhibit A
Authority, Purpose and Scope of Work
8
Exhibit B
Budget Detail and Disbursement Provisions
2
Exhibit C
Homeless Coordinating and Financing Council General Terms and Conditions
8
Exhibit D
Special Terms and Conditions
2
hibit E
xh
State of California General Terms and Conditions
Eibit F
Standard Agreement to Apply
5
Itemsshownwithanasterisk M, are hereby incorporated byreferenceandma eparto this agreementas iattachedhereto.
These documents can be viewed athttos://www.dgscagov/0 Resources
IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.
CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.)
City of Santa Ana, Community Development Agency
CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
20 Civic Center Plaza, M-25 Santa Ana CA 92701
PRINTED NAME OF PERSON SIGNING TITLE
Terri Eggers Homeless Services Manager
CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED
TerriE er$ Digitally signed by Terri Eggers
g g Date: 2022.01.06 16:49:59-08'00' January 6,2022
Page 1 of 2
SCO ID:
STATE OF CALIFORNIA - DEPARTMENT OF GENERAL SERVICES
STANDARD AGREEMENT AGREEMENTNUMBER PURCHASING AUTHORITY NUMBER (if Applicable)
STD 213 (Rev-04/2020) 22-HHAP-10004 010725
STATE OF CALIFORNIA
CONTRACTING AGENCY NAME
Business, Consumer Services and Housing Agency
CONTRACTING AGENCY ADDRESS
CITY
STATE
ZIP
915 Capitol Mall, Suite 350-A
Sacramento
CA
95814
PRINTED NAME OF PERSON SIGNING
TITLE
Lourdes Castro Ramirez
Secretary
CONTRACTING AGENCY AUTHORIZED SIGNATURE
DATE SIGNED
I
Feb 24, 2022
Lou astro Ramirez Feb 34 202215:06 P6
CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL
EXEMPTION (If Applicable)
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City of Santa Ana
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Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
Initial Disbursement Contract for Funds
EXHIBIT A
AUTHORITY, PURPOSE AND SCOPE OF WORK
1) Authority
The State of California has established the Homeless Housing, Assistance, and
Prevention Program Round 3 ("HHAP-3" or `Program") pursuant to Chapter 6
(commencing with Section 50216) of Part 1 of Division 31 of the Health and Safety
Code. (Amended by Stats. 2021, Ch. 111, Sec. 4. (AB 140) Effective July 19, 2021
The Program is administered by the California Homeless Coordinating and
Financing Council ("HCFC") in the Business, Consumer Services and Housing
Agency ("Agency"). HHAP-3 provides flexible block grant funds
to Continuums of Care, large cities (population of 300,000+) and counties to build on
the regional coordination created through previous HCFC grant funding and support
local jurisdictions in their unified regional responses to reduce and end
homelessness.
This Standard Agreement/Initial Disbursement Contract for Funds along with all its
exhibits ("Agreement') is entered into by the Agency and a Continuum of
Care, a city, or a county ("Grantee") under the authority of, and in furtherance of the
purpose of, the Program. In signing this Agreement and thereby accepting this
award of funds, the Grantee agrees to comply with the terms and conditions of this
Agreement, the Standard Agreement to Apply signed and submitted by the Grantee
(Exhibit F), and the requirements appearing in the statutory authority for the Program
cited above.
2) Purpose
The general purpose of the Program is to continue to build on regional coordination
developed through previous rounds of funding of the Homelessness Emergency Aid
Program (Chapter 5 (commencing with Section 50210)), the program established
under this chapter, and COVID-19 funding to reduce homelessness. This funding
shall:
a) Continue to build regional collaboration between continuums of care, counties,
and cities in a given region, regardless of population, and ultimately be used to
develop a unified regional response to homelessness.
b) Be paired strategically with other local, state, and federal funds provided to
address homelessness in order to achieve maximum impact. Grantees of this
funding are encouraged to reference Putting the Funding Pieces Together: Guide
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to Strategic Uses of New and Recent State and Federal Funds to Prevent and
End Homelessness in their planning efforts.
c) Be deployed with the goal of reducing the number of people experiencing
homelessness in a given region through investing in long-term solutions, such as
permanent housing.
d) Include the State as an integral partner through the provision of technical
assistance, sharing of best practices, and implementing an accountability
framework to guide the structure of current and future state investments.
In accordance with the authority cited above, a Standard Agreement to Apply was
submitted by the Grantee for the initial disbursement of HHAP-3 funds to be
allocated to the Grantee pursuant to Health and Safety Code 50220.7(a)(4)(A).
3) Definitions
The following HHAP-3 program terms are defined in accordance with Health
and Safety Code section 50216, subdivisions (a) — (r):
a) "Agency" means the Business, Consumer Services, and Housing Agency.
b) "Applicant' means a Continuum of Care, city, or county.
c) "City" means a city or city and county that is legally incorporated to provide local
government services to its population. A city can be organized either under the
general laws of this state or under a charter adopted by the local voters.
d) "Continuum of Care" means the same as defined by the United States
Department of Housing and Urban Development at Section 578.3 of Title 24 of the
Code of Federal Regulations.
e) "Coordinated Entry System" means a centralized or coordinated process
developed pursuant to Section 578.7 of Title 24 of the Code of Federal Regulations,
as that section read on January 10, 2019, designed to coordinate homelessness
program participant intake, assessment, and provision of referrals. In order to satisfy
this subdivision, a centralized or coordinated assessment system shall cover the
geographic area, be easily accessed by individuals and families seeking housing or
services, be well advertised, and include a comprehensive and standardized
assessment tool.
f) "Council' means the Homeless Coordinating and Financing Council created
pursuant to Section 8257 of the Welfare and Institutions Code.
g) "Emergency shelter" has the same meaning as defined in subdivision (e) of
Section 50801.
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h) "Homeless" has the same meaning as defined in Section 578.3 of Title 24 of the
Code of Federal Regulations, as that section read on January 10, 2019.
i) "Homeless Management Information System" means the information system
designated by a Continuum of Care to comply with federal reporting requirements as
defined in Section 578.3 of Title 24 of the Code of Federal Regulations. The term
"Homeless Management Information System" also includes the use of a comparable
database by a victim services provider or legal services provider that is permitted by
the federal government under Part 576 of Title 24 of the Code of Federal
Regulations.
j) "Homeless point -in -time count" means the 2019 homeless point -in -time count
pursuant to Section 578.3 of Title 24 of the Code of Federal Regulations. A
jurisdiction may elect to instead use their 2017 point -in -time count if they can
demonstrate that a significant methodology change occurred between the 2017 and
2019 point -in -time counts that was based on an attempt to more closely align the
count with HUD best practices and undertaken in consultation with HUD
representatives. A jurisdiction shall submit documentation of this to the agency by
the date by which HUD's certification of the 2019 homeless point -in -time count is
finalized. The agency shall review and approve or deny a request described in the
previous sentence along with a jurisdiction's application for homeless funding.
k) "Homeless youth" means an unaccompanied youth between 12 and 24 years of
age, inclusive, who is experiencing homelessness, as defined in subsection (2) of
Section 725 of the federal McKinney-Vento Homeless Assistance Act (42 U.S.C.
Sec. 11434a(2)). "Homeless youth" includes unaccompanied youth who are
pregnant or parenting.
1) "Housing First" has the same meaning as in Section 8255 of the Welfare and
Institutions Code, including all of the core components listed therein.
m) "Jurisdiction" means a city, city that is also a county, county, or Continuum of
Care, as defined in this section.
n) "Navigation center" means a Housing First, low -barrier, service -enriched shelter
focused on moving homeless individuals and families into permanent housing that
provides temporary living facilities while case managers connect individuals
experiencing homelessness to income, public benefits, health services, shelter, and
housing.
o) "Program' means the Homeless Housing, Assistance, and Prevention program
established pursuant to this chapter.
1) "Round V of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2019.
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2) "Round 2" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2020.
3) "Round 3" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2021.
4) 'Round 4" of the program means the funding allocated under the program with
moneys appropriated during the fiscal year beginning on July 1, 2022.
p) "Program allocation" means the portion of program funds available to expand or
develop local capacity to address immediate homelessness challenges.
q) "Recipient' means a jurisdiction that receives funds from the agency for the
purposes of the program.
r) "Tribe" or "tribal applicant' means a federally recognized tribal government
pursuant to Section 4103 of Title 25 of the United States Code.
Additional definitions for the purposes of the HHAP-3 program:
"Obligate" means that the Grantee has placed orders, awarded contracts, received
services, or entered into similar transactions that require payment using HHAP-3
funding. Grantees, and the subrecipients who receive awards from those Grantees,
must obligate the funds by the statutory deadlines set forth in this Exhibit A.
"Expended" means all HHAP-3 funds obligated under contract or subcontract have
been fully paid and receipted, and no invoices remain outstanding.
4) Scope of Work
The Scope of Work ("Work") for this Agreement shall include uses that
are consistent with Health and Safety Code (HSC) section 50218.6, subdivision (e),
and section 50220.7, subdivisions (a)(4)-(5) & (f), and any other applicable laws.
By accepting these funds, the Grantee acknowledges that this initial disbursement of
funds is a portion of their total allocation under the HHAP-3 Program, to be used
solely for the purposes outlined below, and that in order to receive the remaining
balance of its HHAP-3 program allocation, an applicant shall submit an application to
the council by June 30, 2022, that includes a local homelessness action plan and
specific outcome goals in accordance with the requirements laid out in HSC §
50220.7(b).
The Grantee may expend this initial disbursement of funds to complete the local
homelessness action plan, required by HSC § 50220.7(b)(3)(A), including paying for
any technical assistance or contracted entities to support the completion of the
homelessness action plan.
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For funds not spent on the Grantee's homelessness action plan, priority for these
initial funds shall be for systems improvement, including, but not limited to, all of the
following:
A) Capacity building and workforce development for service providers within the
jurisdiction, including removing barriers to contracting with culturally specific service
providers and building capacity of providers to administer culturally specific services
B) Funding existing evidence -based programs serving people experiencing
homelessness.
C) Investing in data systems to meet reporting requirements or strengthen the
recipient's Homeless Management Information System.
D) Improving homeless point -in -time counts
E) Improving coordinated entry systems to eliminate racial bias or to create a youth -
specific coordinated entry system.
For any remaining funds not spent on the Grantee's homelessness action plan or
systems improvement, the Grantee shall expend funds on existing evidence -based_
programs serving people experiencing homelessness among eligible populations,
including any of the following eligible uses:
a) Rapid rehousing, including rental subsidies and incentives to landlords, such as
security deposits and holding fees.
b) Operating subsidies in new and existing affordable or supportive housing units,
emergency shelters, and navigation centers. Operating subsidies may include
operating reserves.
c) Street outreach to assist persons experiencing homelessness to access
permanent housing and services.
d) Services coordination, which may include access to workforce, education, and
training programs, or other services needed to promote housing stability in
supportive housing.
e) Systems support for activities necessary to create regional partnerships and
maintain a homeless services and housing delivery system, particularly for
vulnerable populations including families and homeless youth.
f) Delivery of permanent housing and innovative housing solutions, such as hotel
and motel conversions.
g) Prevention and shelter diversion to permanent housing, including rental
subsidies.
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h) New navigation centers and emergency shelters based on demonstrated need.
Demonstrated need for purposes of this paragraph shall be based on the
following:
i) The number of available shelter beds in the city, county, or region served by a
Continuum of Care.
ii) The number of people experiencing unsheltered homelessness in the
homeless point -in -time count.
iii) Shelter vacancy rate in the summer and winter months.
iv) Percentage of exits from emergency shelters to permanent housing solutions.
v) A plan to connect residents to permanent housing.
A) Any new interim sheltering funded by HHAP-3 funds must be low barrier,
comply with Housing First as provided in Chapter 6.5 (commencing with Section
8255) of Division 8 of the Welfare and Institutions Code, and prioritize
interventions other than congregate shelters.
i) Improvements to existing emergency shelters to lower barriers and increase
privacy.
In addition to the funding use requirements described above, the Grantee's
expenditure of its entire HHAP-3 allocation must also comply with the following:
a) At least 10 percent of the funds shall be spent on services for homeless youth
populations.
b) Not more than 7 percent of funds may be used for administrative costs incurred
by the city, county, or continuum of care to administer its program allocation. For
purposes of this Agreement, "administrative costs" does not include staff or other
costs directly related to implementing activities funded by the program allocation.
5) Agency Contract Coordinator
The Agency's Contract Coordinator for this Agreement is the Council's Grant
Director or the Grant Director's designee. Unless otherwise instructed, any notice,
report, or other communication requiring an original Grantee signature for this
Agreement shall be mailed to the Agency Contract Coordinator. If there are
opportunities to send information electronically, Grantee will be notified via email by
the Council's Grant Director or the Grant Director's designee.
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The Representatives during the term of this Agreement will be:
PROGRAM
GRANTEE
ENTITY:
Business Consumer Services and
City of Santa Ana, Community Development
Housing Agency
Agency
SECTION/UNIT:
Homeless Coordinating and
Financing Council (HCFC)
ADDRESS:
915 Capitol Mall Suite 350-A
20 Civic Center Plaza, M-25, Santa Ana, CA
Sacramento, CA, 95814
92701
CONTRACT
COORDINATOR
Victor Duron
Terri Eggers
PHONE NUMBER:
(916) 510-9442
(714) 647-5378
EMAIL ADDRESS:
Victor, Duron@bcsh.ca.gov
teggers@santa-ana.org
All requests to update the Grantee information listed within this Agreement shall be
emailed to the HHAP Program's general email box at hhap@bcsh.ca.gov. The
Council reserves the right to change their representative and/or contact information
at any time with notice to the Grantee.
6) Effective Date, Term of Agreement, and Deadlines
a) This Agreement is effective upon approval by the Agency (indicated by the
signature provided by Agency in the lower left section of page one, Standard
Agreement, STD. 213), when signed by all parties.
b) This Agreement shall terminate on October 1, 2026, or upon delivery of the
HHAP-3 final report required by HSC § 50223(b), whichever is sooner.
c) Grantee shall submit an application for the remainder of their HHAP-3 allocation
by June 30, 2022 in compliance with HSC § 50220.7(b).
d) Grantee shall report on the activities funded pursuant this Agreement in the first
expenditure report submitted to the Council after disbursement of the remaining
funds, as required by HSC §§ 50221 and 50223.
e) Grantees that are cities or continuums of care shall contractually obligate no less
than 50 percent of HHAP-3 funds by May 31, 2024. If less than 50 percent is
obligated after May 31, 2024, continuums of care and cities shall not expend any
remaining portion of the 50 percent of program allocations required to have been
obligated unless and until both of the following occur:
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1) On or before June 30, 2024, the Grantee submits an alternative disbursement
plan to HCFC that includes an explanation for the delay.
ii) HCFC approves the alternative disbursement plan or provides the Grantee
with guidance on the revisions needed in order to approve the alternative
disbursement plan.
iii) If the funds identified in the approved alternative disbursement plan are
not fully expended by December 31, 2024, the funds shall be returned to the
HCFC to be allocated as bonus awards.
f) Grantees that are counties shall contractually obligate the full
allocation (100 percent) awarded to them by May 31, 2024. Any funds that are
not contractually obligated by this date shall be reverted to the Continuum of
Care that serves the county. Specific to Los Angeles County, funds that are not
contractually obligated by this date shall be divided proportionately using the
HHAP-3 funding allocation formula among the four CoC's that serve Los Angeles
County: City of Glendale CoC, City of Pasadena CoC, the City of Long
Beach CoC, and the Los Angeles Homeless Services Authority.
Counties not obligating their full program allocation by May 31, 2024 are required
to notify HCFC, on or before that date, of the name of the CoC(s) in which the
county is served, and the amount of program funds that will be reverted to
the CoC(s). By June 30, 2024, the county shall provide HCFC with evidence that
the funds were transferred and submit an updated budget that clearly identifies
the funds that were transferred.
g) Grantees that do not meet the expenditure deadlines in HSC § 50220.7(k) shall
not be eligible for bonus funding.
h) HHAP-3 funds shall be expended by June 30, 2026
In accordance with Health and Safety Code section 50220.5, subdivision (1),
HCFC retains the right to require a corrective action plan of grantees that are not
on track to fully expend funds by the statutorily required deadline.
j) Any funds not expended by June 30, 2026 shall be available for round 4 of the
program pursuant to HSC § 50218.7.
7) Special Conditions
Agency reserves the right to add any special conditions to this Agreement it deems
necessary to ensure that the goals of the Program are achieved.
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Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
14.1:11=1`i
BUDGET DETAIL and DISBURSEMENT PROVISIONS
1) Budget Detail & Changes
The Grantee agrees that HHAP-3 funds shall be expended on uses that support
regional coordination and expand or develop local capacity to address immediate
homelessness challenges. Such activities must be informed by a best -practices
framework focused on moving people experiencing homelessness into permanent
housing and supporting the efforts of those individuals and families to maintain their
permanent housing.
The Grantee shall expend this initial disbursement of HHAP-3 funds on eligible
activities as detailed in Health and Safety Code Section 50220.7, subdivisions
(a)(4)(B), (a)(5), (e), and (f).
2) General Conditions Prior to Disbursement
All Grantees must submit the following forms prior to HHAP-3 funds being released:
• Request for Funds Form ("RFF")
• STD 213 Standard Agreement form and initialed Exhibits A through F
• STD 204 Payee Data Record or Government Agency Taxpayer ID Form
3) Disbursement of Funds
HHAP-3 funds will be disbursed to the Grantee upon receipt, review and approval of
the completed Standard Agreement and RFF by Agency, the Department of General
Services (DGS) and the State Controller's Office (SCO).
The RFF must include the proposed eligible uses and the amount of funds proposed
for expenditure under each eligible use. This initial disbursement of HHAP-3 funds
will be disbursed in one allocation via mailed check once the RFF has been received
by the SCO. Checks will be mailed to the address and contact name listed on the
RFF. Grantee agrees that in order to receive the remaining balance of the allocation
awarded to them pursuant HSC § 50218.6(a)(1), Grantee must submit an application
that meets the requirements of HSC § 50220.7(b) and this application must be
approved by HCFC prior to a second disbursement of funds. Additionally, Grantee
will be required to enter into a separate Standard Agreement in order to receive their
remaining allocation.
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4) Expenditure of Funds
This initial disbursement of HHAP-3 funds must be spent in accordance with HSC
sections 50218.6(e) and 50220.7, subdivisions (a)(4)(B), (a)(5), (e), and (f), as
described in Exhibit A, Section 4 "Scope of Work".
5) Ineligible Costs
HHAP-3 funds shall not be used for costs associated with activities in violation of
any law or for any activities not consistent with the intent of the Program and
the eligible uses identified in Health and Safety Code section 50220.7, subdivisions
(a)(4)(B), (a)(5), (e), and (f).
HCFC reserves the right to request additional clarifying information to determine the
reasonableness and eligibility of all uses of the funds made available by this
Agreement. If the Grantee or its funded subrecipients use HHAP-3 funds to pay
for ineligible activities, the Grantee shall be required to reimburse these funds
to Agency.
An expenditure which is not authorized by this Agreement, or by written approval of
the Grant Manager or his/her designee, or which cannot be adequately documented,
shall be disallowed and must be reimbursed to Agency by the Grantee.
HCFC, at its sole and absolute discretion, shall make the final determination
regarding the allowability of HHAP-3 fund expenditures.
Program funds shall not be used to supplant existing local funds for homeless
housing, assistance, or prevention.
Reimbursements are not permitted in HHAP-3 for any expenditures prior to the date
of execution of this Agreement.
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Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
EXHIBIT C
GENERAL TERMS AND CONDITIONS
1) Termination and Sufficiency of Funds
a) Termination of Agreement
Agency may terminate this Agreement at any time for cause by giving a minimum
of 14 days' notice of termination, in writing, to the Grantee. Cause shall consist
of violations of any conditions of this Agreement, any breach of contract as
described in paragraph 6 of this Exhibit C; violation of any federal or state laws;
or withdrawal of Agency's expenditure authority. Upon termination of this
Agreement, unless otherwise approved in writing by Agency, any unexpended
funds received by the Grantee shall be returned to Agency within 30 days
of Agency's notice of termination.
b) Sufficiency of Funds
This Agreement is valid and enforceable only if sufficient funds are made
available to Agency by legislative appropriation. In addition, this Agreement is
subject to any additional restrictions, limitations or conditions, or statutes,
regulations or any other laws, whether federal or those of the State of California,
or of any agency, department, or any political subdivision of the federal or State
of California governments, which may affect the provisions, terms or funding of
this Agreement in any manner.
2) Transfers
Grantee may not transfer or assign by subcontract or novation, or by any other
means, the rights, duties, or performance of this Agreement or any part thereof,
except as allowed within Exhibit C Section 12 (Special Conditions — Grantees/Sub
Grantee) or with the prior written approval of HCFC and a formal amendment to this
Agreement to affect such subcontract or novation.
3) Grantee's Application for Funds
Pursuant to HSC § 50220.7(a)(1), Grantee is required to submit to HCFC an
application for the remainder of their HHAP-3 allocation to support regional
coordination and expand or develop local capacity to address its immediate
homelessness challenges.
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4) Reporting/Audits
a) Reporting Requirements
i) Activities funded under this Agreement shall be reported on in the first
expenditure report submitted to HCFC following the disbursement of the
remaining funds. If the Grantee fails to provide such documentation, HCFC
may recapture any portion of the amount authorized by this Agreement with
14-day written notification.
ii) Grantee is also required to comply with the reporting requirements in HSC E
50221 and 50223, as applicable
b) Auditing
Agency reserves the right to perform or cause to be performed a financial audit.
At Agency request, the Grantee shall provide, at its own expense, a financial
audit prepared by a certified public accountant. HHAP-3 administrative funds
may be used to fund this expense. Should an audit be required, the Grantee shall
adhere to the following conditions:
i) The audit shall be performed by an independent certified public accountant.
ii) The Grantee shall notify Agency of the auditor's name and address
immediately after the selection has been made. The contract for the audit
shall allow access by Agency to the independent auditor's working papers.
iii) The Grantee is responsible for the completion of audits and all costs of
preparing audits.
iv) If there are audit findings, the Grantee must submit a detailed response
acceptable to Agency for each audit finding within 90 days from the date of
the audit finding report.
5) Inspection and Retention of Records
a) Record Inspection
HCFC or its designee shall have the right to review, obtain, and copy all records
and supporting documentation pertaining to performance under this Agreement.
The Grantee agrees to provide HCFC, or its designee, with any relevant
information requested. The Grantee agrees to give HCFC or its designee access
to its premises, upon reasonable notice and during normal business hours, for
the purpose of interviewing employees who might reasonably have information
related to such records, and of inspecting and copying such books, records,
accounts, and other materials that may be relevant to
an investigation of compliance with the Homeless Housing, Assistance, and
Prevention Program laws, the HHAP-3 program guidance document published
on the website, and this Agreement.
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In accordance with Health and Safety Code section 50220.7, subdivision (m), i
upon inspection of records HCFC identifies noncompliance with grant
requirements. HCFC retains the right to impose a corrective action plan on the
Grantee.
b) Record Retention
The Grantee further agrees to retain all records described in subparagraph A for
a minimum period of five (5) years after the termination of this Agreement.
If any litigation, claim, negotiation, audit, monitoring, inspection or other action
has been commenced before the expiration of the required record retention
period, all records must be retained until completion of the action and resolution
of all issues which arise from it.
6) Breach and Remedies
a) Breach of Agreement
Breach of this Agreement includes, but is not limited to, the following events:
i) Grantee's failure to comply with the terms or conditions of this Agreement.
ii) Use of, or permitting the use of, HHAP-3 funds provided under this
Agreement for any ineligible activities.
iii) Any failure to comply with the deadlines set forth in this Agreement.
b) Remedies for Breach of Agreement
In addition to any other remedies that may be available to Agency in law or equity
for breach of this Agreement, Agency may:
i) Bar the Grantee from applying for future HHAP funds;
ii) Revoke any other existing HHAP-3 award(s) to the Grantee;
iii) Require the return of any unexpended HHAP-3 funds disbursed under this
Agreement;
iv) Require repayment of HHAP-3 funds disbursed and expended under this
Agreement;
v) Require the immediate return to Agency of all funds derived from the use of
HHAP-3 funds
vi) Seek, in a court of competent jurisdiction, an order for specific performance of
the defaulted obligation or participation in the technical assistance in
accordance with HHAP-3 requirements.
c) All remedies available to Agency are cumulative and not exclusive.
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d) Agency may give written notice to the Grantee to cure the breach or
violation within a period of not less than 15 days.
7) Waivers
No waiver of any breach of this Agreement shall be held to be a waiver of any prior
or subsequent breach. The failure of Agency to enforce at any time the provisions of
this Agreement, or to require at any time, performance by the Grantee of these
provisions, shall in no way be construed to be a waiver of such provisions nor to
affect the validity of this Agreement or the right of Agency to enforce
these provisions.
8) Nondiscrimination
During the performance of this Agreement, Grantee and its subrecipients shall not
unlawfully discriminate, harass, or allow harassment against any employee or
applicant for employment because of sex (gender), sexual orientation, gender
identity, gender expression, race, color, ancestry, religion, creed, national origin
(including language use restriction), pregnancy, physical disability (including HIV and
AIDS), mental disability, medical condition (cancer/genetic characteristics), age
(over 40), genetic information, marital status, military and veteran status, and denial
of medical and family care leave or pregnancy disability leave. Grantees and Sub
grantees shall ensure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment.
Grantee and its subrecipients shall comply with the provisions of California's laws
against discriminatory practices relating to specific groups: the California Fair
Employment and Housing Act (FEHA) (Gov. Code, § 12900 et seq.); the regulations
promulgated thereunder (Cal. Code Regs., tit. 2, § 11000 et seq.); and the
provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government
Code (Gov. Code, §§ 11135 - 11139.5). Grantee and its subrecipients shall give
written notice of their obligations under this clause to labor organizations with which
they have a collective bargaining or other agreement.
9) Conflict of Interest
All Grantees are subject to state and federal conflict of interest laws. For
instance, Health and Safety Code section 50220.5, subdivision (i) states, " For
purposes of Section 1090 of the Government Code, a representative of a county
serving on a board, committee, or body with the primary purpose of administering
funds or making funding recommendations for applications pursuant to this chapter
shall have no financial interest in any contract, program, or project voted on by the
board, committee, or body on the basis of the receipt of compensation for holding
public office or public employment as a representative of the county."
Failure to complywith these laws, including business and financial disclosure
provisions, will result in the application being rejected and any subsequent contract
being declared void. Other legal action may also be taken. Additional applicable
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statutes include, but are not limited to, Government Code section 1090 and Public
Contract Code sections 10410 and 10411.
a) Current State Employees: No State officer or employee shall engage in any
employment, activity, or enterprise from which the officer or employee receives
compensation or has a financial interest, and which is sponsored or funded by
any State agency, unless the employment, activity, or enterprise is required as a
condition of regular State employment. No State officer or employee shall
contract on his or her own behalf as an independent Grantee with any State
agency to provide goods or services.
b) Former State Employees: For the two-year period from the date he or she left
State employment, no former State officer or employee may enter into a contract
in which he or she engaged in any of the negotiations, transactions, planning,
arrangements, or any part of the decision -making process relevant to the
contract while employed in any capacity by any State agency. For the twelve-
month period from the date he or she left State employment, no former State
officer or employee may enter into a contract with any State agency if he or she
was employed by that State agency in a policy -making position in the same
general subject area as the proposed contract within the twelve-month period
prior to his or her leaving State service.
c) Employees of the Grantee: Employees of the Grantee shall comply with all
applicable provisions of law pertaining to conflicts of interest, including but not
limited to any applicable conflict of interest provisions of the Political Reform
Act of 1974 (Gov. Code, § 81000 et seq.).
d) Representatives of a County: A representative of a county serving on a board,
committee, or body with the primary purpose of administering funds or making
funding recommendations for applications pursuant to this chapter shall have no
financial interest in any contract, program, or project voted on by the board,
committee, or body on the basis of the receipt of compensation for holding public
office or public employment as a representative of the county.
10)Drug-Free Workplace Certification
Certification of Compliance: By signing this Agreement, Grantee hereby certifies,
under penalty of perjury under the laws of State of California, that it and its
subrecipients will comply with the requirements of the Drug -Free Workplace Act of
1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug -free workplace by
taking the following actions:
Publish a statement notifying employees and subrecipients that unlawful
manufacture distribution, dispensation, possession, or use of a controlled substance
is prohibited and specifying actions to be taken against employees, Grantees, or
subrecipients for violations, as required by Government Code section 8355,
subdivision (a)(1).
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a) Establish a Drug -Free Awareness Program, as required by Government Code
section 8355, subdivision (a)(2) to inform employees, Grantees, or
subrecipients about all of the following:
i) The dangers of drug abuse in the workplace;
ii) Grantee's policy of maintaining a drug -free workplace;
iii) Any available counseling, rehabilitation, and employee assistance program;
and
iv) Penalties that may be imposed upon employees, Grantees, and
subrecipients for drug abuse violations.
b) Provide, as required by Government Code section 8355, subdivision (a)(3), that
every employee and/or subrecipient that works under this Agreement:
i) Will receive a copy of Grantee's drug -free policy statement, and
ii) Will agree to abide by terms of Grantee's condition of employment or
subcontract.
11)Child Support Compliance Act
For any Contract Agreement in excess of $100,000, the Grantee acknowledges in
accordance with Public Contract Code 7110, that:
a) The Grantee recognizes the importance of child and family support obligations
and shall fully comply with all applicable state and federal laws relating to child
and family support enforcement, including, but not limited to, disclosure of
information and compliance with earnings assignment orders, as provided in
Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family
Code; and
b) The Grantee, to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new
employees to the New Hire Registry maintained by the California Employment
Development Department.
12)Special Conditions — Grantees/Subgrantee
The Grantee agrees to comply with all conditions of this Agreement including
the Special Conditions set forth in Exhibit D. These conditions shall be met to the
satisfaction of Agency prior to disbursement of funds. The Grantee shall ensure that
all Subgrantees are made aware of and agree to comply with all the conditions of
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this Agreement and the applicable State requirements governing the use of HHAP-3
funds. Failure to comply with these conditions may result in termination of this
Agreement.
a) The Agreement between the Grantee and any Subgrantee shall require
the Grantee and its Subgrantees, if any, to:
i) Perform the work in accordance with Federal, State and Local housing and
building codes, as applicable.
ii) Maintain at least the minimum State -required worker's compensation for
those employees who will perform the work or any part of it.
III) Maintain, as required by law, unemployment insurance, disability insurance,
and liability insurance in an amount that is reasonable to compensate any
person, firm or corporation who may be injured or damaged by the Grantee or
any Subgrantee in performing the Work or any part of it.
iv) Agree to include all the terms of this Agreement in each subcontract.
13)Compliance with State and Federal Laws, Rules, Guidelines and Regulations
The Grantee agrees to comply with all state and federal laws, rules and regulations
that pertain to construction, health and safety, labor, fair employment practices,
environmental protection, equal opportunity, fair housing, and all other matters
applicable and/or related to the HHAP-3 program, the Grantee, its subrecipients, and
all eligible activities.
Grantee shall also be responsible for obtaining any and all permits, licenses, and
approvals required for performing any activities under this Agreement, including
those necessary to perform design, construction, or operation and maintenance of
the activities. Grantee shall be responsible for observing and complying with any
applicable federal, state, and local laws, rules or regulations affecting any such work,
specifically those including, but not limited to, environmental protection,
procurement, and safety laws, rules, regulations, and ordinances. Grantee shall
provide copies of permits and approvals to HCFC upon request.
14)lnspections
a) Grantee shall inspect any work performed hereunder to ensure that the work is
being and has been performed in accordance with the applicable federal, state
and/or local requirements, and this Agreement.
b) HCFC reserves the right to inspect any work performed hereunder to ensure that
the work is being and has been performed in accordance with the
applicable federal, state and/or local requirements, and this Agreement.
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c) Grantee agrees to require that all work that is determined based on such
inspections not to conform to the applicable requirements be corrected and to
withhold payments to the subrecipient until it is corrected.
15)Litigation
a) If any provision of this Agreement, or an underlying obligation, is held invalid by a
court of competent jurisdiction, such invalidity, at the sole discretion
of Agency, shall not affect any other provisions of this Agreement and the
remainder of this Agreement shall remain in full force and effect. Therefore, the
provisions of this Agreement are and shall be deemed severable.
b) The Grantee shall notify HCFC immediately of any claim or action undertaken by
or against it, which affects or may affect this Agreement or Agency, and shall take
such action with respect to the claim or action as is consistent with the terms of
this Agreement and the interests of Agency.
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Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1) All proceeds from any interest -bearing account established by the Grantee for the
deposit of HHAP-3 funds, along with any interest -bearing accounts opened
by subrecipients to the Grantee for the deposit of HHAP-3 funds, must be used for
HHAP-3-eligible activities and reported on as required by Agency.
2) Per Health and Safety Code Section 50220.7 (g), any housing -related activities
funded with HHAP-3 funds, including but not limited to emergency shelter (per HSC
§ 50220.7(e)(8)(F)), rapid -rehousing, rental assistance, transitional housing and
permanent supportive housing, must be in compliance or otherwise aligned with
the core components of Housing First, as described in Welfare and
Institutions Code section 8255, subdivision (b). Individuals and families assisted with
these funds must not be required to receive treatment or perform any other
prerequisite activities as a condition for receiving shelter, housing, or other services
for which these funds are used. In addition, HHAP-3 funding shall be used to adopt a
Housing First approach within the entire local homelessness response system,
including outreach and emergency shelter, short-term interventions like rapid re-
housing, and longer -term interventions like supportive housing.
3) Grantee shall utilize its local Homeless Management Information System (HMIS) to
track HHAP-3-funded projects, services, and clients served. Grantee will ensure that
HMIS data are collected in accordance with applicable laws and in such a way as to
identify individual projects, services, and clients that are supported by HHAP-3
funding (e.g., by creating appropriate HHAP-3-specific funding sources and project
codes in HMIS).
4) Grantee shall participate in and provide data elements, including, but not limited to,
health information, in a manner consistent with federal law, to the statewide
Homeless Management Information System (known as the Homeless Data
Integration System or "HDIS"), in accordance with their existing Data Use
Agreement entered into with the Council, if any, and as required by Health and
Safety Code section 50220.6. Any health information provided to, or maintained
within, the statewide Homeless Management Information System shall not be
subject to public inspection or disclosure under the California Public Records Act
(Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1 of the
Government Code). For purposes of this paragraph, "health information" means
"protected health information," as defined in Part 160.103 of Title 45 of the Code of
Federal Regulations, and "medical information," as defined in subdivision 0) of
Section 56.05 of the Civil Code. The Council may, as required by operational
necessity, amend or modify required data elements, disclosure formats, or
disclosure frequency. Additionally, the Council, at its discretion, may provide
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Grantee with aggregate reports and analytics of the data Grantee submits to HDIS in
support of the Purpose of this Agreement and the existing Data Use Agreement.
5) Grantee agrees to accept technical assistance as directed by HCFC or by a
contracted technical assistance provider acting on behalf of HCFC and report to
HCFC on programmatic changes the grantee will make as a result of the technical
assistance and in support of their grant goals.
6) Grantee agrees to demonstrate a commitment to racial equity and, per Section
50222 (a)(2)(B), the grantee shall use data provided through HDIS to analyze racial
disproportionality in homeless populations and, in partnership with HCFC, establish
clear metrics and performance monitoring for achieving equity in provision of
services and outcomes for Black, Native, and Indigenous, Latinx, Asian, Pacific
Islanders and other People of Color who are disproportionately impacted by
homelessness and COVID-19.
7) Grantee should establish a mechanism for people with lived experience of
homelessness to have meaningful and purposeful opportunities to inform and shape
all levels of planning and implementation, including through opportunities to hire
people with lived experience.
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Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
EXHIBIT E
STATE OF CALIFORNIA GENERAL TERMS AND CONDITIONS
This exhibit is incorporated by reference and made part of this agreement. The General
Terms and Conditions (GTC 04/2017) can be viewed at the following link:
In the interpretation of this Agreement, any inconsistencies between the State of
California General Terms and Conditions (GTC - 04/2017) and the terms of this
Agreement and its exhibits/attachments shall be resolved in favor of this Agreement and
its exhibits/attachments.
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Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement
L*40all_]Iti9
STANDARD AGREEMENT TO APPLY
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l,ALIF?3 0004
Business, Consumer Services and Housing Agency HOMELESS COO#AW of 26
Gavin Newsom, Governor I Lourdes M. Castro Ramirez, Secretary AND FINANCING COUNCIL
L 2
Homeless Housing, Assistance, and Prevention Program Round 3 (HHAP-3)
Standard Agreement to Apply
HHAP-3 funding is provided pursuant to Health & Safety Code 50220.7(a) and requires all eligible
applicants to submit this Standard Agreement to Apply no later than 5:00pm on October 15, 2021. In this
agreement, applicants must indicate whether they intend to apply for HHAP-3 funding jointly with an
overlapping jurisdiction or apply as an individual entity. For any eligible applicant who does not submit
an agreement by the deadline, HCFC may choose to re -allocate the applicant's allocation to an
overlapping jurisdictions.
Eligible applicants applying jointly with an overlapping jurisdiction will designate one of the jointly
applying jurisdictions as the Administrative Entity which will enter into contract with the HCFC to
administer the combined allocations of the joint applicants. Applicants may only apply jointly with a
Continuum of Care (CoC), large city, or county that serves an overlapping region. The Administrative
Entity is required to submit a binding resolution or agreement that designates a single Administrative
Entity for the combined allocations and an explanation of how the jointly applying applicants will
administer the funds allocated to them pursuant to this section. This binding resolution or agreement
must be signed by the authorized representatives of all applicants and must be submitted with the
signed HHAP-3 Initial Disbursement Contract for Funding, separate from the Standard Agreement to
Apply.
By submitting this form, you agree to participate in the HHAP-3 application process as indicated below
and comply with all requirements as set forth in Health and Safety Code 50220.7.
APPLICATION SUBMISSION INFORMATION
ALL APPLICANTS:
Eligible Applicant Jurisdiction
❑✓ Large City: Santa Ana
❑ Continuum of Care:
Administrative Entity: City of Santa Ana
Contact Person: Terri Eggers
Title: Homeless Services Division Manager
Contact Phone Number: 714-647-5378
Contact Email Address: teggers@Santa-ana.org
Individual or Joint Application Designation:
❑ County:
CoC Number:
❑✓ The City of Santa Ana will submit an individual application for HHAP-3
funding
❑ will submit a joint application for HHAP-3 funding
with the following overlapping jurisdiction(s):
r For the purposes of the HHAP program, overlapping jurisdictions are eligible applicants that are located within the
same geographic area as the local CoC.
HHAP-3 Agreement to Apply 1
Published 9/15/2021 THE
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Jurisdiction Name Applicant Type (County, CoC, or City)
City of Santa Ana City
JOINT APPLICANTS ONLY:
Fund Disbursement/Contract Execution
The jointly applying jurisdictions designate the following jurisdiction as the Administrative Entity of the
total combined allocations and acknowledge that the Administrative Entity will enter into legal
agreement with HCFC and receive any disbursements for which the jointly applying jurisdictions may be
deemed eligible.
Administrative Entity:
❑CoC ❑Large City ❑County
Name of Applicant:
Joint Applicants agree to the following:
1. Joint Applicants must designate a single Administrative Entity to receive the entire combined HHAP-
3 allocations.
2. The Administrative Entity must be a CoC, large city (if applicable), or county that serves the same
region.
3. The Administrative Entity receiving allocations on behalf of joint applicants shall use the funds in the
jurisdictions) entitled to the funds or to provide regional housing or services that serve the
population living in each of the jurisdiction(s) entitled to the funds.
4. The Administrative Entity is responsible for complying with all program expenditure requirements and
deadlines for the total combined allocations it is administering.
5. The Administrative Entity must enter into a binding resolution or agreement with joint applicants to
designate the Administrative Entity for the combined allocations which includes an explanation of
how the jointly applying applicants will administer the funds allocated to them. This binding
resolution or agreement must be signed by authorized representatives and will be included with the
contract for funds.
b. The HHAP-3 joint application will clearly identify the intended use of all the funds from each jointly
applying jurisdiction.
7. The HHAP-3 joint application will clearly describe in detail the collaboration between the jointly
applying jurisdictions and an explanation of how the jointly applying jurisdictions will partner to meet
their program goals.
8. The performance goals set in the HHAP-3 joint application will be used to determine the joint
applicants' eligibility for future bonus funding.
HHAP-3 Agreement to Apply
Published 9/15/2021
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HHAP-3 APPLICATION REQUIREMENTS
Application Requirements - ALL APPLICANTS:
By initialing below, the eligible applicant(s) acknowledges their intent to participate in the HHAP-3
application process as follows:
a!� r) the eligible applicant(s) will receive an Initial disbursement equaling no more than 20% (or 25%,
for jointly applying applicants) of their total allocation if this Agreement to Participate is submitted by
5:00pm on October 15, 2021 per HSC 50220.7(a)(4)(A)(ii).
Initial funds may be used to complete the local homeless action plan, as required by HSC
50220.7(b) (3) (A), including paying for any technical assistance or contracted entities to support the
completion of the homelessness action plan.
JAs stated in HSC § 50220.7(a)(5), priority for initial funds, above the costs of completing the
homelessness action plan, shall be for systems improvement, including, but not limited to, all of the
following:
(A) Capacity building and workforce development for service providers within the
jurisdiction, including removing barriers to contracting with culturally specific service
providers and building capacity of providers to administer culturally specific services.
(B) Funding existing evidence -based programs serving people experiencing
homelessness.
(C) Investing in data systems to meet reporting requirements or strengthen the recipient's
Homeless Management Information System.
(D) Improving homeless point -in -time counts.
(E) Improving coordinated entry systems to eliminate racial bias or to create a youth -
specific coordinated entry system.
To receive the remaining balance of its round 3 program allocation, an applicant shall submit
an application to the council by June 30, 2022, that includes a local homelessness action plan and
specific outcome goals in accordance with the requirements laid out in HSC § 50220.7(b).
441 The applicant shall engage with the council on its local plan and outcome goals before
submitting a complete application, per HSC § 50220.7(b)(1).
6 V For city, county, and continuum of care applicants, local homelessness action plans pursuant
to HSC § 50220.7(b)(3)(A) and outcome goals pursuant to HSC § 50220.7(b) (3) (C) shall be agendized at
a regular meeting of the governing body, including receiving public comment, before being submitted
to the council, per HSC § 50220.7(b) (2).
A complete application shall conform to the requirements laid out in HSC § 50220.7(b)(3).
FORM CONTINUES ON PAGE 4
HHAP-3 Agreement to Apply
Published 9/15/2021
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HHAP-3 GRANTEE AWARD DISBURSEMENT INFORMATION
ALL APPLICANTS:
Instructions: Please fill out the information below, which is needed to process your HHAP Round
3 (HHAP-3) initial award disbursement:
Administrative Entity/Contracting Agency Name
Large City/City of Santa Ana, Community Development Agency
Administrative Entity/Contracting Agency Business Address
20 Civic Center Plaza, Santa Ana, M-25, CA 92701
Contract Manager Name
Terri Eggers
Contract Manager Email Address
teggers@santa-ana.org
Contract Manager Phone Number
714-647-5378
Award Check Mailing Address (Include "Attention to:" if applicable)
City of Santa Ana
Community Development Agency, 20 Civic Center Plaza, M-25, Santa Ana, CA 92701
For grantees who have previously contracted with BCSH, in order to reduce the amount of
paperwork needed to process your HHAP-3 award, HCFC is offering the opportunity to use the
Tax ID Form (Government Taxpayer ID Form for governmental entities or STD 204 Form for non-
governmental entities) and/or Authorized Signatory Form currently on file with HCFC for
HHAP-3 award disbursements. You may revoke these authorizations by submitting an
updated Tax ID Form or Authorized Signatory Form to hhao@bcsh.ca.gov.
Select one:
0 The information on the Tax ID Form used for the HHAP-2 award disbursement is accurate,
and I am authorizing HCFC to use the previously submitted form for the HHAP-3 initial
award disbursement
❑ I have included a new Tax ID Form for the initial HHAP-3 award disbursement
Select one:
❑✓ The information on the most recent Authorized Signatory Form on file with HCFC is
accurate, and I am authorizing HCFC to use the form on file for HHAP-3
❑ I have included a new authorized signatory form for HHAP-3
CERTIFICATION
I certify that the signature below is authorized to sign for all applicable documents for the HHAP -3 grant
on behalf of the Eligible Applicant Jurisdiction listed above.
Kristine Ridge, City Manager
Name and Title of Authorized Representative
Signature of Authorized Representative
HHAP-3 Agreement to Apply
Published 9/15/2021
9/16/21
Date
THE
Initial
From:
Sent: Thursday, September 15, 2022 9:15 AM
To:
Subject: RE: Internal Notice of Compliance
From:
Sent: Thursday, September 15, 2022 9:13 AM
To:\
Subject: FW: Internal Notice of Compiiance
From: CTrax <certificate-request@ctrax.ididata.com>
Sent: Thursday, September 15, 2022 9:08 AM
To: line@ifhomeless.ore; dlopez@bowermaster.com; lorozco@bowermaster.com; Eggers, Terri <TEeeersC@santa-
ana.ore>
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor Illumination Foundation
Name:
Project A-2021-175
Number:
Project Agreement With The Illumination Foundation To Operate A Year -Round
Name: Homeless Navigation Center At 1815 Carnegie Avenue In Santa Ana
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
T ---
TYPE OF INSURANCE
POLICY NUMBER EXPIRATION
i
COI DATE
I FILE NAME
DATE
AUTOMOBILE LIABILITY
202224712 09/15/2023
09/08/2022 Certificate.pdf
GENERAL LIABILITY 202224712 09/15/2023
09/14/2022 Certificate(4).pdf
1
TYPE OP INSURANCE
PROFESSIONAL LIABILITY
SEXUAL ABUSE
WORKERS COMPENSATION AND EMPLOYERS'
LIABILITY
Thank you,
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
9/15/2022 12:08 PM
POLICY NUMBER
EXPIRATION
DATE
202224712
09/15/ 023
202224712
09/15/2023
ILWC310553
Ol/01/2023
COI DATE I FILE NAME
09/14/2022 Certifioate.pdf
09/14/2022 Certifioate.pff
The Illumination
O6J15/2022 Foundation COI Exp
9-15-22
RMD06282022.pdf
2