HomeMy WebLinkAboutIDS GROUP (4)INSURANCE ON FILE A-2022-193
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
CLERK OF COUNCIL
DATE: AGREEMENT FOR ARCHITECTURAL AND ENGINEERING
SERVICES FOR THE PUBLIC HEALTH PLAZA AND
WELLNESS PROGRAMMING PROJECT
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THIS AGREEMENT is made and entered into this 4" day of October, 2022 by and between IDS
Group ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
N organized and existing under the Constitution and laws of the State of California ("City").
r, RECITALS
G
e:r A. On March 31, 2022, the City issued Request for Proposal ("RFP") No. 22-062
("RFP"), by which it sought a qualified consultant to perform professional
services for the Public Health Plaza and Wellness Programming project
("Project") as set forth in this Agreement.
B. Consultant submitted a responsive proposal that was selected by the City.
Consultant represents that it is able and willing to provide the services described
in the scope of work that was included in RFP No. 22-062.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under
this Agreement will be performed in compliance with such standards as may
reasonably be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work that was
included in RFP No. 22-060, which is attached as Exhibit A, and as further delineated in
Consultant's proposal, which is attached as Exhibit B and incorporated in full.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its
services under this Agreement, the rates and charges identified in Exhibit C. The
total sum to be expended under the term of this Agreement, including any
extension periods, shall not exceed $370,077. The sum is comprised of (1) the
base amount of $336,433 and (2) a contingency in the amount of $33,644 for
additional services at the City's sole discretion.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting
procedures. Payment need not be made for work which fails to meet the
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standards of performance set forth in the Recitals and Scope of Work, which may
reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on October
3, 2025, unless terminated earlier in accordance with Section 17, below. The term of this
Agreement may be extended for two (2) one (I) -year periods upon a writing executed by the City
Manager and City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the
services being performed are part of an applicable "public works" or "maintenance" project, as
defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant
agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and
hold the City, its elected officials, officers, employees and agents free and harmless from any
claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage
Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer -employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries
and wages, employer's social security taxes, unemployment insurance and similar taxes relating
to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared
or caused to be prepared by Consultant under this Agreement ("Documents & Data").
Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive
and perpetual license for any Documents & Data the subconsultant prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
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and all Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
Consultant shall procure and maintain for the duration of the Agreement insurance
against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder and the results of that work by the
Consultant, its agents, representatives, employees or subcontractors.
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury
and personal & advertising injury with limits no less than
$1,000,000 per occurrence. If a general aggregate limit applies,
either the general aggregate limit shall apply separately to this
project/location (ISO CG 25 03 or 25 04) or the general aggregate
limit shall be twice the required occurrence limit.
2. Automobile Liability: Insurance Services Office Form Number
CA 0001 covering, Code 1 (any auto), or if Consultant has no
owned autos, Code 8 (hired) and 9 (non -owned), withlimit no less
than $1,000,000 per accident for bodily injury and property
damage.
3. Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability
Insurance with limit of no less than $1,000,000 per accident for
bodily injury or disease.
4. Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000aggregate.
If the Consultant maintains broader coverage and/or higher limits than the
minimums shown above, the Entity requires and shall be entitled to the
broader coverage and/or the higher limits maintained by the contractor.
Any available insurance proceeds in excess of the specified minimum
limits of insurance and coverage shall be available to the Entity.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following
provisions:
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Additional Insured Status
The Entity, its officers, officials, employees, and volunteers are to be
covered as additional insureds on the CGL policy with respect to
liability arising out of work or operations performed by or on behalf of the
Consultant including materials, parts, or equipment furnished in
connectionwith such work or operations. General liability coverage can be
provided in the form of an endorsement to the Consultant's insurance (at
least as broad as ISO Form CG 20 10 11 85 or bothCG 20 10, CG 20 26,
CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the Consultant's insurance
coverage shall be primary insurance primary coverage at least as broad
as ISO CG 20 01 04 13 as respects the Entity, its officers, officials,
employees, and volunteers. Any insurance or self-insurance maintained by
the Entity, its officers, officials, employees, or volunteers shall be excess of
the Consultant's insuranceand shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be
canceled, except withnotice to the Entity.
Waiver of Subrogation
Consultant hereby grants to Entity a waiver of any right to subrogation
which any insurer of said Consultant may acquire against the Entity by
virtue of the payment of any loss under such insurance. Consultant agrees
to obtain any endorsement that may be necessary to affect this waiver of
subrogation, but this provision applies regardless of whether or not the
Entity has received a waiver of subrogation endorsement from the insurer.
Self -Insured Retentions
Self -insured retentions must be declared to and approved by the Entity. The
Entity may require the Consultant to purchase coverage with a lower
retention or provide proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the
retention. The policy language shall provide, or be endorsed to provide,
that the self -insured retention may be satisfied by either the named insured
or Entity.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state
with a current
A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the Entity.
Claims Made Policies
If any of the required policies provide coverage on a claims -made basis:
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I . The Retroactive Date must be shown and must be before the date
of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for
at least five
(5) years after completion of the contract of work.
3. If coverage is canceled or non -renewed, and not replaced with
another claims -made policyform with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
Verification of Coverage
Consultant shall furnish the Entity with original Certificates of Insurance
including all required amendatory endorsements (or copies of the
applicable policy language effecting coverage require by this clause) and a
copy of the Declarations and Endorsement Page of the CGL policy listing
allpolicy endorsements to Entity before work begins. However, failure to
obtain the required documents prior to the work beginning shall not waive
the Consultant's obligation to provide them. The Entity reserves the right to
require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time.
Subcontractors
Consultant shall require and verify that all subcontractors maintain
insurance meeting all the requirements stated herein, and Contractor shall
ensure that Entity is an additional insured on insurance required from
subcontractors.
Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits,
based on the nature of therisk, prior experience, insurer, coverage, or other
special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Consultant or its subconsultants, agents, employees, or other
persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,
by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
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from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all
costs for the defense of the City, including fees and costs for special counsel to be selected by the
City, regarding any action by a third party challenging the validity of this Agreement, or
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief
due to personal or property rights arises by reason of the terms of, or effects arising from this
Agreement. City may make all reasonable decisions with respect to its representation in any
legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject
to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by
Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the
work product or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of
all work, data, documents, proceedings, and activities related to this Agreement for a period of
three (3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
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reference to information disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Consultant: IDS Group
1 Peters Canyon Road, Suite 130
Irvine, CA 92606
ATTN: Said Hilmy, Principal/Contract Administrator
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement
and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not
be modified except by written instrument signed by the City and by an authorized representative
of Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed
by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or
right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether
or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
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by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
21. FUNDING -RELATED PROVISIONS
Funds from the Coronavirus State Fiscal Recovery Fund and/or the Coronavirus Local
Fiscal Recovery Fund, together known as the Coronavirus State and Local Fiscal Recovery
Funds ("CSLFRF") program, will be used to fund all or a portion of this Agreement. As
applicable, Consultant shall comply with all federal requirements including, but not limited to,
the following, all of which are expressly incorporated herein by reference:
a. Sections 602 and 603 of the Social Security Act as added by Section 9901 of the
American Rescue Plan Act of 2021 (the "Act');
b. U.S. Department of the Treasury ("Treasury") Final Rule for the Act, available at
https://www. govinfo . gov/content/pkg/FR-2022-01-27/pdf/2022-00292.pdf-,
C. Treasury Compliance and Reporting Guidance for the Act, available at
https://home.treasury.gov/system/files/13 6/SLFRF-Compliance-and-Reporting-Guidance.pdf,
d. 2 C.F.R. Part 200 — Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards, other than such provisions as the U.S. Department of
the Treasury may determine are inapplicable to the CSLFRF program and subject to such
exceptions as may be otherwise provided by the U.S. Department of the Treasury;
e. Treasury Coronavirus Local Fiscal Recovery Fund Award Terms and Conditions;
and
E Federal contract provisions attached hereto as Exhibit D and incorporated herein
by reference.
Subcontracts, if any, shall contain a provision making them subject to all of the
provisions stipulated in this Agreement. With respect to any conflict between such federal
requirements and the terms of this Agreement and/or the provisions of state law and except as
otherwise required under federal law or regulation, the more stringent requirement shall control.
22. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
,/Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
Ill
Jose Montoya
Assistant City Attorney
RECOMMENDED FOR APPROVAL
ti-L _; 44H
Nabil Saba, P.E.
Executive Director
Public Works Agency
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONSULTANT
IWO Q i _WJ
Said Hilmy
Principal/Contract Administrator
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EXHIBIT A
REQUEST FOR PROPOSALS (RFP)
FOR
PUBLIC HEALTH PLAZA AND WELLNESS PROGRAMMING
REP NO.: 22-062
CITY OF SANTA ANA
Public Works Agency
20 Civic Center Plaza, M-36
Santa Ana, CA 92701
SEAN THOMAS
Project Manager
(714) 647-5655 Office
Sthomas56r)santa-ana.oru
for Release:
Executive Director
Public Works Agency
KEY RFP DATES (Subiect to chance at discretion of Ci
Issue Date: March 31, 2022
Pre -Proposal Meeting (Not Mandatory) April 12, 2022 at 3pm at City of Santa Ana Plaza
Deadline for Requests for Information: April 19, 2022
Proposal Due Date: May 04, 2022 at 2pm
Projected Award Date: June 21, 2022
Appendix
ATTACHMENT
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
PUBLIC HEALTH PLAZA AND WELLNESS PROGRAMMING
RFP NO.22-062
INTRODUCTIONBACKGROUND
The City of Santa Ana is soliciting proposals for Architectural/Engineering services ("the Services") to
transform the City of Santa Ana Plaza into an ADA compliant Public Health Plaza. These improvements
will also include two (2) new plaza restrooms accessible from the outside and the renovation of existing
restrooms inside the Council Chambers. This outdoor Public Health plaza will be utilized for a variety of
purposes, not limited to the following: host COVID-19 vaccination clinics, staging area for COVID testing,
health/wellness programming/training, public communication efforts, community meetings, public
recreation event space, and alternative/overflow outdoor Council Meeting space. By this Request for
Proposals (RFP), the City of Santa Ana is requesting proposals from firms with substantial architectural
and engineering experience on similar types of public works improvements for the renovation of the City
of Santa Ana Plaza and Council Chamber restrooms.
The City of Santa Ana Plaza was completed in 1972 along with City Hall. The exterior of the building
facing the plaza had amazing architectural design, but was later covered up by the Ross Annex Building.
The City would like to restore some of the character lost in the previous renovation while also performing
an update that better meets the evolving needs of the community. The Public Health plaza consists of 8,200
square feet of improvement, along with two (2) new restrooms and transforming the existing restrooms in
the City Council Chambers into two (2) non -gender restrooms.
The City of Santa Ana Plaza is an underutilized space by the community, only being used as access to City
Hall and council meetings. This renovation should revive the plaza in the most cost effective and
environmentally friendly manner possible.
The City of Santa Ana Plaza will be the focal point of the project with key upgrades and expansion to the
area and services that will be provided to the community. Design will include ADA compliant features as
well as aesthetic enhancements.
A generalized description of areas that may be addressed with City/community/potential consultant input
are as follows. See Attachment 4 for general layout of work areas.
1. City of Santa Ana Plaza —Public Health Plaza and Wellness Programming Location
a. Create an ADA compliant gathering that can be used for a variety of different uses
including but not limited to:
i. Employee Health/Wellness Programming
ii. Community gatherings
iii. Movie nights
iv. Overflow council meetings
v. Flex space
b. Remove existing furniture
c. Remove existing pavers
City of Santa Ana RFP 22-062
Page Al-1
d. ADA compliant walking surface
e. Stage
f. Shade sails
g. Projector and projector screen mounted on exterior building walls
h. Multiple power sources
i. New LED security and decorative lighting
j. Fencing/gates to restrict access during off hours
k. Remove all landscaping
i. Potentially keep two (2) existing trees
ii. Remove trees creating obstruction to projector and screen
1. Wayfinding signage
2. Existing Breezeway — Proposed Restroom Location
a. Remove pavers
i. Install ADA compliant walking surface
ii. ADA compliance/Accessible path of travel
b. Restrooms
i. Access point to restrooms will be from outside space only
ii. Restrooms will not be accessible from inside of the Council Chamber building.
iii. Restrooms will be one (1) men's restroom and one (1) women's restroom
c. Maintain path to Public Health Plaza and Wellness Programming Location
d. Potentially relocate main entrance edge of restroom to create a larger council lobby.
3. Renovation of Existing Restrooms Inside Council Chambers
a. Convert one (1) men's and one (1) women's restroom to two (2) all -gender restrooms
i. Restrooms shall be ADA compliant
b. Close off access to restrooms from the Council Chamber lobby
Scope of Work
Architectural and engineering services shall consist of, but not be limited to the following: review of the
Public Health Plaza and Wellness programming, prepare schematic design, construction plans and
specifications, submit design documents to the City of Santa Ana staff for review and submit final design
documents to the City of Santa Ana Building & Safety Division for plan check. These services also include
responding to all plan check corrections until final approval has been given by Building & Safety. Finally,
construction administration services during bid and construction phases would also need to be provided.
Consultant Responsibilities
The Consultant's responsibilities shall include the following project tasks:
Consultant is responsible for providing all design and engineering as required for all components within the
project scope of work. This includes but is not limited to survey, civil design, geotechnical investigation and
report (for soils analysis), infiltration testing, architectural design, landscape architectural design, site
improvements design, structural design, interior design, furniture selection, electrical engineering, mechanical
and plumbing engineering, etc.
Consultant will also be responsible for facilitating up to three (3) meetings with City Staff to obtain input and
finalize concept plan.
Consultant shall provide review sets in .pdf format
City of Santa Ana RFP 22-062
Page Al-2
Final plans shall be provided in AutoCAD or Microstation format, and .pdf format.
Task l: Pre -Design
Preliminary design shall include Kick-off meeting with City Staff (representatives from Public Works Agency,
Risk Management, Recreation, and the City Manager's Office) to discuss scope of work, project goals and
objectives, potential elements and issues, schedule, review of existing information and site investigation.
➢ Deliverables shall include a Work Task Plan, Schedule, Geotechnical Report and Site Survey.
Task 2: Concept Design
Concept design shall include up to three (3) meetings with City Staff to brainstorm and review potential layouts.
Additionally, outreach shall be conducted in up to three (3) public meetings to provide the community an
opportunity to review the concept designs and provide input. Please provide creative methods used to engage
the community on needs and priorities while keeping the project on schedule. i.e. workshops, online polls.
➢ Deliverables shall include up to three (3) schematic concept designs, with a minimum of four (4)
perspective drawings/renderings for each the following: overlooking the plaza from Civic Center
Plaza, plaza leading to the new restrooms, breezeway leading to Council Chambers, new restrooms
outside of Council Chambers, and tenant improvement of the existing restrooms inside the Council
Chambers.
➢ Final Concept shall be approved by City Staff
Task 3: Design Development (50% plans)
Design development will involve the schematic development of plans based on the approved conceptual design
plan, which shall include but is not limited to survey, civil design, geotechnical investigation and report (for
soils analysis), infiltration testing, architectural design, landscape architectural design, structural design, interior
design, furniture selection, electrical engineering, mechanical and plumbing engineering, draft technical
specifications and "opinion of estimated cost'.
➢ Deliverables shall include a 50% set of plans, including site section studies, draft specification,
"Opinion of Probable Cost".
Task 4: Construction Documents (90% and 100% plans)
Construction Documents (CDs) shall include finalizing approved deliverables from the Design Development
phase. This includes the provision of detailed engineering and construction drawings that will serve as the basis
for both bidding and construction by a general contractor.
➢ Deliverables shall include 90% and 100% plans, structural calculations, CASP report, final technical
specifications, finalized "Opinion of Probable Cost". 100% plans will go through a constructability
review that could lead to comments and recommendations that should also be addressed and completed
as part of this deliverable.
Plans. Plans shall include, but are not limited to the following:
• Title Sheet
• Civil Engineering
o Site Erosion Plan
o Horizontal and Vertical Control Plan
o Grading And On -Site Drainage Plan
o Site Utility Plan
• Landscape Architectural
City of Santa Ana RFP 22-062
Page Al-3
o Site Layout/Construction Plans And Details (including plumbing)
o Site Sections, as applicable
o Planting Plans/Details/Notes
o Irrigation Plans/Details/Calculations/Notes
Architectural
o Demolition Plans
o Construction Plans
o Reflected Ceiling Plans
o Exterior Elevations
o Interior Elevations
o Mechanical and Plumbing Plans/T-24
o Electrical Plans, as applicable
o Architectural Details
o Structural Calculations
o Door/Window/Finish Schedules, as applicable
o ADA Path of Travel design and/or signage Plan
Structural Engineering
o Structural Design and Detailing
Mechanical Engineering & Plumbing
Electrical Engineering
o Electrical Site Plan to include walkway/parking lot lighting, irrigation
o Photometrics
o Location of panels, switchgear, meters
o Schedules
o Details
o Notes, specifications
Plan Check & Permits:
Construction drawings shall be in accordance with the 2019 California Building Code and will require
review/approval by the City Planning and Building Agency.
As a condition of plan check approval, plans, specifications and structural calculations must be signed by a
California licensed architect / landscape architect /civil engineer/structural engineer as appropriate.
Additionally, the architect will be encouraged to identify their historic consultant to address questions and
concerns related to the historical preservation of the building. Plans shall be organized so that they can be
segregated cleanly for distribution to the various plan checking entities.
Construction drawings shall be submitted at 90% completion for review by Public Works CIP Engineering and
revised per their comments. The 100% complete construction drawing package will then be submitted for final
City review to the following City Agencies:
• City Manager Office
• Parks, Recreation, and Community Services Agency
• Library Services Agency
• Human Resources Agency
• Planning and Building Agency
• Public Works Agency CIP Engineering Division
The Public Works Agency Project Manager will coordinate the submittal and review process. Once complete,
the consultant will revise the Contract Documents
City of Santa Ana RFP 22-062
Page Al-4
Technical Specifications
Technical specifications for all components listed above shall be provided by Consultant, or their Sub -
consultants, to the City in CSI (Construction Specifications Institute) format. Consultant shall coordinate
language between the general and technical specifications to ensure conflicts are minimized. City Staff will
combine these specifications with the City Boiler Plate which together, will become the Project Manual.
Final Opinion of Probable Cost
Consultant shall provide updated opinion of probable construction cost which shall reflect finalized plans,
materials, systems, details of construction, and known or anticipated changes in the bidding market relative to
the project. Should project scope exceed available budget, project plans/specifications will be phased as
appropriate.
Task 5: Bid Advertisement, Construction Administration, Record Drawings:
Bid Advertisement
Consultant shall provide support to the City during the Bidding phase by assisting with questions,
requests for information/clarification, or conflicts arising out of the bidding process. Consultant shall
also attend pre -bid meeting, if scheduled.
Construction Administration
Consultant shall provide support to the City during the Construction Administration phase by assisting
with questions, requests for information/clarification, and/or reviewing submittals.
Record Drawings /As -built Plans:
Upon construction completion, consultant shall incorporate as -built information, as provided by
the General Contractor, into the drawing files to provide record drawings for City archives.
Fee Proposal:
In addition to Section N.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured to
correspond to the above mentioned tasks as follows:
Task 1: Pre -Design
Task2: Concept Design
Task 3: Design Development
Task 4: Construction Documents
Task 5: Bid Advertisement, Construction Administration, Record Drawings
Total Fee:
Fee schedule for each task should include an hourly breakdown that corresponds to the task total.
City Responsibilities
The City will be responsible for the following items:
Provision of available plans and existing documentation on file.
Provision of electronic design file with City title block and title sheet (24" x 36")
Provision of standard City boilerplate specifications.
Acting as liaison with the appropriate decision making bodies, as necessary.
• Coordination and processing of plans and documents with governmental agencies having
City of Santa Ana RFP 22-062
Page Al-5
jurisdiction over the project.
City of Santa Ana RFP 22-062
Page Al-6
Appendix
ATTACHMENT4
PROJECT ATTACHMENTS
JELIC HEALTH PLAZA AND WELLNESS PROGRAMMING LCCF.'!'.]P.. S_E E2H E T A.
OJNCIL CHAMBERS.
EXISTING BREEZEWAY. PROPOSED RESTROOM LOCATION. SEE EXHIBIT B.
RENOVATION OF EXISTING RESTROOMS INSIDE COUNCIL CHAMBERS. SEE EXHIBIT C.
SANTA ANA
PROJECT 22-1358
P WA I PUBLIC HEALTH PLAZA AND WELLNESS PROGRAMMING
nnguns wocwoc/
J
y=
PAGE i OF 4
City of Santa Ana RFP 22-062
Page A4-1
VISION FOR THE SPACF-
-The vision for this space is to create an ADA compliant gathering area that can be use for a variety of di.4eren-
uses, Including but rot limited to: employee heatBVWeilness programing, community gatherings, movie nights,
overflow council meetings
PROJECT SCOPE:
-POSSIBLY KEEP TWO TREES. REMOVE REMAINING LANDSCAPING-
- REMOVE EXISTING FURNITURE.
-REMOVE EXISTING PAVERS.
-ADA COMPLICANT WALKING SURFACE.
- SHADE SAILS.
-PROJECTOR POSSIBLY MOUNTED OUTIDE COUNCIL CHAMBER WALL.
-PROJECTOR SCREEN POSSIBLY MOUNTED ON CITY HALL BUILDING OVERHANG-
-MULTIPLE POWER SOURCES-
- SECURITY LIGHTING.
- DECORATIVE LIGHTING.
-FENCING TO RESITRIC ACCESS DURING OFF HOURS.
- WAYFINDING SIGNAGE
- LOCATION TO BE USED AS A FLEXSPACE
EXHIBIT A
PUBLIC HEALTH PLAZA AND WELLNESS PROGRAMMUNG LOCATION
SANTA ANA
PROJECT 22-1358 cR,+\tK—& &W
P W Q PUBLIC HEALTH PLAZA AND WELLNESS PROGRAMMING
PAGE 2 OF 4
City of Santa Ana RFP 22-062
Page A4-2
4
4!
PROJECT SCOPE'
- REMOVE EXISTING PAVERS.
- INSTALL ADA COMPLIANT WALKING SURFACE.
NEW RESTROOMS. RESTROOMS CAN BE ACCESSED ONLY FROM THE OUTSIDE SPACE
- MAINTAIN PATH TO PUBLIC HEALTH PLAZA AND WELLNESS PROGRAMMING LOCATION.
EXHIBIT B
EXISTING BREEZEWAY. PROPOSED RESTROOM LOCATION
SANTA ANA il
PROJECT 22-1358 jl,l&w7A\ &W
�— P W H PUBLIC HEALTH PLAZA AND WELLNESS PROGRAMMING
No au wocj PAGE 3 OF 4
City of Santa Ana RFP 22-062
Page A4-3
PROPRO IE�PF*
-CLOSE OFF ACCESS TO RESTROOMS FROM THE COUNCIL CHAMBER LOBBY.
-CONVERT RESTROOMS FROM SINGLE GENDER TO TWO ALL -GENDER.
- RESTROOMS SHALL BE ADA COMPLIANT.
EXHIBIT C
RENOVATION OF EXISTING RESTROOMS INSIDE COUNCIL CHAMBERS
SANTA ANAL*'j,
,n PROJECT 22-1358 W,IK71f.� &K�
�' P W A j PUBLIC HEALTH PLAZA AND WELLNESS PROGRAMMING
PAGE 4 OF 4
City of Santa Ana RFP 22-062
Page A4-4
EXHIBIT B
I
City of Santa Ana
Public Health and
Wellness Programming
RFP # 22-062
May 4, 2022
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City of Santa Ana I Public Health and Wellness Programming
RFP No. 22-062
2. Scope of Services and Schedule
IDS' step-by-step work plan for the City of Santa
Ana Public Health and Programming Project
proceeds as follows:
Task 1: Pre -Design
• Introduction of City team and IDS Project
Team in the Kick Off Meeting
• Discuss scope of work, project goals and
objectives, potential elements and issues,
schedule, review of existing information and
site investigation
• Review the initial list of intended/potential
program for the indoor and outdoor facilities
• Review summary list of available
documents and project timeframe
• Confirm regulatory requirements for the
intended program
• Conduct Site Survey
• CASp inspection
• Perform soil / geotechnical testing
Deliverables
• Meeting agenda & Meeting minutes
• Work Task Plan & Schedule,
• Geotechnical Report and Site Survey
• CASp Report
Task 2: Concept Design
• Meetings with City Staff to brainstorm and
review potential layouts
• Conduct workshops sessions with the
stakeholders
• Meeting with public meetings to provide
the community an opportunity to review the
concept designs and provide
• Identify historic features that might be
impacted by design and/or present the
opportunity to restore character -defining
architectural features
Deliverables
• Provide up to three (3) schematic concept
designs,
Provide minimum of four (4) perspective
drawings/renderings for each the following:
overlooking the plaza from Civic Center
Plaza, plaza leading to the new restrooms,
breezeway leading to Council Chambers,
new restrooms outside of Council Chambers,
and tenant improvement of the existing
restrooms inside the Council Chambers.
Task 3: Design Development (50% plans)
• Develop schematic design based on the
approved conceptual design plan
• Include survey, civil design, geotechnical
investigation and report (for soils analysis),
infiltration testing, architectural design,
landscape architectural design, structural
design, interior design, furniture selection,
electrical engineering, mechanical and
plumbing engineering, draft technical
specifications and "opinion of estimated
cost'.
Deliverables
• 50% set of plans including site section
studies
• Draft (Outline) specifications
• Opinion of Probable Cost
Task 4: Construction Documents (90% and
100% plans)
• Refine the approved deliverables from
the Design Development phase into 90%
Construction Documents as enumerated in
the RFP.
• Complete detailed engineering and
update 90% CD set as 100% Construction
Documents to serve as the basis or both
bidding and construction by a general
contractor.
• Process to include plan check submittal of
the 90% CD set, processing through plan
check to "permit ready to issue" status
(100% CD set).
Deliverables
• 100% Construction Drawings
• Technical specifications
• Final Opinion of Probable Cost
Task 5: Bid Advertisement, Construction
Administration, Record Drawings
• Bid Advertisement: provide support to the
City during the Bidding phase by assisting
with questions, requests for information/
clarification, or conflicts arising out of the
bidding process. Consultant shall also attend
pre -bid meeting, if scheduled.
• Construction Administration: provide
support to the City during the Construction
Administration phase by assisting with
questions, requests for information/
clarification, and/or reviewing submittals.
• Record Drawings / As -built Plans: upon
construction completion, consultant shall
incorporate as -built information, as provided
by the General Contractor, into the drawing
files to provide record drawings for City
archives.
v IDS GROUP
Page 16
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EXHIBIT C
City of Santa Ana
Public Health and
Wellness Programming
RFP # 22-062
May 4, 2022
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AA IDS GROUP
IDS GROUP, INC.
2022 Rate Sheet
Principal $216
Associate Principal $202
Senior Project Manager I Associate $191
Project Manager $178
Senior Architect I Engineer $166
Senior Cost Estimator $153
Project Architect I Engineer $153
Designer Architect I Engineer $139
Engineering Designer- BIM $122
Two Man Survey Crew $290
Architectural Job Captain I Designer $116
CAD Drafting Engineer I Architect $104
Office Administration $64
Expenses such as, but not limited to plan check fees, permits inspections, testing services, title company
fees, special delivery charges, plotting/presentation boards, maps, aerial photographs, and reprographics /
illustrations that may be required for community or other stakeholder presentations, shall be billed to the
owner at Consultant's direct cost plus 5%.
C
SAGE Coastal SAGE Landscape Architecture
BILLING STRUCTURE
CSLA rates of compensation are as follows:
Key Personnel Hourly Rate
Principal Landscape Architect $150.00
Landscape Architect $ 85.00
Field & CAD Support $ 60.00
Graphics $ 50.00
LANDSCAPE ARCHITECTURE & PLANNING
GROUP DELTA
GROUP DELTA CONSULTANTS, INC.
FEE SCHEDULE & TERMS AND CONDITIONS
2022
HOURLY CHARGES FOR PERSONNEL
(Engineer/Geologist/Scientist)
PRINCIPAL
$235
ASSOCIATE
$215
SENIOR
$185
PROJECT
$170
STAFF
$155
DESIGNER / ILLUSTRATOR / AUTOCAD
$105
TECHNICAL/ PROJECT SUPPORT /ADMIN
$90
DRIVER /PICKUP & DELIVERY OF SAMPLES STAFF
$75
TESTING & INSPECTION SERVICES
SENIOR ENVIRONMENTAL TECHNICIAN
$145
ENVIRONMENTAL TECHNICIAN
$110
TECHNICIAN / INSPECTOR
$90
AWS/CWI SPECIAL INSPECTOR
$110
UT/MT NON-DESTRUCTIVE SPECIAL INSPECTOR
$120
TECHNICIAN / INSPECTOR— PREVAILING WAGE
$120
AWS/CWI SPECIAL INSPECTOR —PREVAILING WAGE
$135
UT/MT NON-DESTRUCTIVE SPECIAL INSPECTOR— PREVAILING WAGE
$150
BASIS OF CHARGES
Minimum Charges (Field Services)
2-Hour Minimum: ....................................................................................... Show -Up Cancellation, no work performed
4-Hour Minimum: ............................................................................................................. 1-4 hours of work performed
8-Hour Minimum: ........................................................................................................ over 4 hours of work performed
Page 1
Group Delta Consultants, Inc.
Schedule of Fees 2022
Regular Time
The first 8 hours worked Monday through Friday between 5:00 am and 5:00 pm. In the event that project related
equipment is required to be transported to and from the project site, other than hand tools, the time required to do
so shall be considered hours worked and will be billed as such.
Premium Charges
Over 8 hrs. on weekdays, up to 8 hrs. on Saturdays: .......................................................................... 1.5 x Hourly Rate
Over 12 hrs. on weekdays, over 8 hrs. on Saturdays, Sunday, Holiday: .............................................. 2.0 x Hourly Rate
Travel and Per Diem
Travel time will be charged at the base hourly rate of $65. Multi -day projects requiring overnight accommodations
will be subject to Daily Per Diem charge.
Mileage (per current IRS rate): .................................................................................................................... $0.585/mile
PerDiem (meals/lodging)............................................................................................................................. $250/day
Pickups
Sample pickups occurring after hours or on weekends to comply with ASTM standards (required to be transported
to the final curing location within 48 hours of casting) may be subject to premium charges (overtime).
Rush Charges For Laboratory Services
Expedited turnaround is available for some tests at the following premiums above list price.
Same day service.................................................................................................................100% based
on availability
1 day turnaround.....................................................................................................................................................80%
2 day turnaround.....................................................................................................................................................60%
3 day turnaround.....................................................................................................................................................40%
4 day turnaround.....................................................................................................................................................25%
Charges for Subcontracted Services
Outside Services/Subconsultants/Subcontractors :...........................
Reimbursable Expenses
Parking, air fare, car rental, food and lodging, etc.: ..........................
Equipment/Supply Charges
Hazardous Gas Safety Monitor ....................
Photo Ionization Detector ...........................
XRFDevice ...................................................
Nuclear Density Gauge ................................
Field Vehicle .................................................
Field Storage Unit (Connex Box) ..................
.. Cost Plus 15%
................. Cost Plus 15%
......................... $ 30/ h o u r
........................ $40/ hour
........................ $110/Day
..........................$8/ hour
........................$10/ hour
................... $500/month
AGROUP DELTA
Page 2
Group Delta Consultants, Inc.
Schedule of Fees 2022
LABORATORY TESTING
(unit cost)
SOIL AND ROCK TESTS
CLASSIFICATION AND INDEX TESTS:
Atterberg Limits, Plasticity Index (ASTM D4318)....................$182
Non Plastic ..................................... .........................
$127
Moisture Content (ASTM D2216).............................................$30
Sieve Analysis % Passing #200 Sieve (ASTM D1140).................$66
Sieve Analysis w/o Hydrometer (ASTM D422)........................$120
Sieve Analysis w/ Hydrometer (ASTM D422)..........................$210
pH of Soil (CTM 643).................................................................$50
Soil Resistivity (CTM 643)..........................................................$99
Soluble Sulfate (CTM 417)........................................................$50
Soil Chloride Content (CTM 422)..............................................$72
Corrosivity Series; Sulfate, Chloride, pH, Resistivity
(CTM643, 417, 422).:..............................................$270
Specific Gravity of Soil (ASTM D854)......................................$132
Unit Weight/Moisture Content, wax (ASTM D2937)................$50
Unit Weight/Moisture Content,
Shelby tube (ASTM D2937)..................... I .................
$55
Unit Weight/Moisture Content,
ring sample (ASTM D2937).......................................$28
STRENGTH TESTS:
Direct Shear, Residual (ASTM D3080).....................................$800
Direct Shear, Consolidated (ASTM D3080).............................$265
Direct Shear, Consolidated (ASTM D3080), Remolded ...........
$330
R-Value, (ASTM D2844, CTM 301)..........................................$330
R-Value, Lime Treated in Lab (ASTM D2844, CTM 301) ..........
$390
R-Value, Aggregate Base (ASTM D2844, CTM 301).................
$375
R-Value, (less than 5) (ASTM 2844, CT 301)............................$125
California Bearing Ratio (D1883)............................................$800
Torsional Ring Shear (ASTM D7608).......................................$780
Vane Shear Test (ASTM D4648)................................................
$50
Unconfined Compression (ASTM D2166)...............................$176
VOLUMETRIC CHANGE:
Consolidation Test (ASTM D2435), w/o time rate..................$292
Consolidation Test (ASTM D2435), w/time rate ....................$385
Consolidation Test (ASTM D2435), single point......................$160
FreeSwell...............................................................................$245
Double Oedometer................................................................. 5430
SOIL AND ROCK TESTS
COMPACTION:
Maximum Density and Optimum Moisture (ASTM D1557)
4" Mold................................................................... $220
4" with rock correction ........................................... $235
6" Mold................................................................... $250
6" with rock correction ........................................... $265
Maximum Density Check Point (ASTM D1557) ........................ $66
Moisture Density of Soil -Cement Mixtures (ASTM D558).... Quote
California Impact Compaction, test only (CTM 216) .............. $220
AGGREGATE/SUBGRADE:
Abrasion Test (ASTM C131/C535)
100 and 500 Revs .....................................................
$275
500 & 1000 Revs .......................................................
$303
200 and 1000 Rev .....................................................
$303
500 revs only............................................................
$138
1000 revs only..........................................................
$165
Clay Lumps/Friable Particles (ASTM C142) ...............................
$132
Durability Index, Coarse (ASTM D3744/CTM229)....................
$149
Durability Index, Fine (ASTM D3744/CTM229) ........................
$127
Durability Index, Coarse & Fine (ASTM D3744/CTM229) ........
. $275
Organic Impurities (ASTM C40)..................................................$88
Percent Fractured Aggregate (ASTM D5821) per sieve size.......
$33
Fine Aggregate Angularity (ASTM C1252)................................
$180
Sand Equivalent (ASTM D2419)................................................
$115
Sieve Analysis (ASTM C136)
fineaggregate...........................................................
$120
coarse aggregate......................................................
$105
Specific Gravity and Absorption:
fine aggregate (ASTM C128).....................................
$165
coarse aggregate (ASTMC127).................................
$135
Sulfate Soundness (ASTM C88) per sieve size ..........................
$150
Cleanness Value (CTM 227)......................................................
$145
Flat & Elongated Particles,
(ASTM D4791) Per Screen Size .................................. $33
Unit Weight of Aggregate, loose/dry rod (ASTM C29) ............... $90
SAMPLE PREPARATION
Expansion Index (ASTM D4829)................................................$99 Sample preparation such as hand -cutting of samples, extraction from
Response to Wetting (ASTM D4546)......................................$116 samplers, processing, and mixing of stabilized soils will be charged in
Soil Suction (ASTM D5298) ...................................................Quote addition to the individual test at the Engineering Technician hourly
rate............................................................................................. $95
PERMEABILITY:
Permeability of Granular Soil (ASTM D2434)........................Quote
AGROUP DELTA Page
Group Delta Consultants, Inc.
Schedule of Fees 2022
LABORATORY TESTING, CONTINUED
(unit cost)
CONSTRUCTION MATERIALS CONSTRUCTION MATERIALS
ASPHALT CONCRETE:
Bulk Specific Gravity of Core,
Coated (CTM 308, ASTM D1188).................. ..............
$83
Hveem Unit Weight (CTM 304/308), set of 3 ...........................$295
Hveem Unit Weight (ASTM D2726), set of 2............................$235
Stabilometer/Hveem (ASTM3560, ASTM 2726) set of 2..........
$335
Stabilometer /Hveem (CT 366) set of 3....................................
$360
Stabilometer Only, (CT 366) set of 3.......... ...............................
$297
Stabilometer Only, (ASTM D1560) set of 2...............................$253
Bulk Sp. Gravity (Rice) (ASTM D2041).......................................$176
Bulk Sp. Gravity (Rice) (CT309)...................................................$88
Asphalt Concrete JMF Verification ..........................................Quote
Marshall Unit Weight (ASTM D1559), 3 plug average ..............$281
Marshall Stability/Flow (ASTM D1560), set..............................$290
Percent Bitumen (CTM 382).....................................................$138
Percent Bitumen & Gradation (CTM 382/202).........................$264
Film Stripping (CTM 302).........................................................$259
HMA Moisture Content (CTM 371).............................................$44
Ignition Oven Correction Factor
Aggregate and oil ....... ...............................................
$780
Ignition Oven Correction Factor
Aggregate and oil w/ RAP.........................................$900
Hveem AC Mix Design.............................................................Quote
Marshall AC Mix Design..........................................................Quote
Tensile Strength Ratio(TSR) .........................................................Quote
REINFORCED CONCRETE TESTS:
Compressive Strength, per cylinder (ASTM C39)........................$35
Compressive Strength, per core (ASTM C39/42)........................$72
Flexural Strength, 6x6x18 beam (ASTM C78)..............................$90
Compressive Strength, Shotcrete Panel,
Set of 3 (ASTM C39/42).............................................$360
Compressive Strength of Shotcrete, per
Removal of Shotcrete Cores, In Lab, each..................................$80
Compressive Strength, Light Weight Concrete Fill .....................$35
Compressive Strength, Soil Cement............................................$44
Drying Shrinkage, 3 specimens, 28-day....................................$413
Modulus of Elasticity (ASTM C469)...........................................$248
REINFORCED CONCRETE TESTS: (cunt.)
Tensile Strength, Splitting (ASTM C496) .........................$100
Petrographic Analysis of Cementitious Mat..................Quote
Cement Content Analysis of Conc. (ASTM C1084)........
Quote
Coefficient of Thermal Expansion.................................Quote
Concrete Trial Batch w/ lab testing...............................Quote
STRUCTURAL MASONRY:
Compressive Strength Prism, All Sizes, each.....................$132
Compressive Strength of Masonry Block,
Set of 3 (ASTM C140)......................................$396
Linear Shrinkage of Masonry Blk., set of 3 (ASTM C426) $363
Shear Test of Masonry Cores, 6(DSA) ...........................$110
Compressive Strength of Masonry Cores, 6.....................$72
Dimensions of Masonry Block, Set of 3 (ASTM C140).......
$60
Absorption of Masonry Block (ASTM C140),
Setof 3............................................................................$138
Unit Weight of Masonry Block (ASTM C140),
Setof 3............................................................................$110
Moisture Content of Masonry Block (ASTM C140),
Setof 3............................................................................$110
Mortar Compressive Strength
2x2x2, per cube (ASTM C109)...........................................$39
2x4, per cylinder (UBC STD 21-16)....................................$45
Grout Compressive Strength
3x3x6, per prism (UBC STD 21-18)....................................$72
Brick Compressive Strength, 5 brick set (ASTM C67)......
$292
Brick Absorption Test (ASTM C67)
5 or 24-hour submersion, 5 brick set..............................$292
1, 2, or 5-hour boiling, 5 brick set...................................$292
Efflorescence, Brick, 5 brick set (ASTM C67)...................$290
Modulus of Rupture, 5 brick set (ASTM C67)..................$209
Moisture As -Received, 5 brick set (ASTM C67)...............$180
Saturation Coefficient/Absorption, 5 brick set
(requires 24 hr. Submersion and 5 hr. boil Absorption
test prior to calculation) .............................................
6AXI GROUP DELTA
Page 4
Group Delta Consultants, Inc.
Schedule of Fees 2022
LABORATORY TESTING, CONTINUED
(unit cost)
CONSTRUCTION MATERIALS
STRUCTURAL STEEL:
High Strength Bolt Testing (ASTM F606)
Hardness, bolt, washer, or nut, each ....................$28
Bolt Wedge Tensile, each.......................................$83
Bolt Proof Load, each.............................................$60
Nut Proof Load, each.............................................$50
Bolt Assembly Test Series, Set of 3 ......................
$780
Set -Up, if less than three bolts are submitted .......................$80
Rebar, Tensile Test (ASTM A370)
No. 3 bar to No. 14 bar ..........................................
$75
No. 18 bar............................................................$200
Rebar, Bend Test (ASTM A370)..............................................$63
Welded Rebar—Hoops (CTM 670)........................................$75
Mechanically Spliced (CTM 670)
No.3 barto No. 14 bar........................................$100
No. 18 bar............................................................$200
Slippage Test in Addition to Tensile, each .............$75
Structural Steel, Tensile Test (ASTM A370)
100kor less... .........................................................
$85
101k-200k............................................................
$105
STRUCTURAL STEEL: (cost.)
Structural Steel, Bend Test .....................................................
$75
Structural Steel, Pipe Flattening Test .....................................
$66
Seven Wire Strand, Tensile/MOE (ASTM A416) ...................
$230
Seven Wire Strand, Tensile Only (ASTM A416) ....................
$155
Machining and Prep. of Structural Steel ............................
Quote
Structural Steel Chemical Analysis .....................................
Quote
Skidmore Bolt Calibration, In Lab .........................................
$170
Weld Procedure Qualification Test, Rebar ...........................
$325
Welder Qualification Test, Rebar.........................................
$175
Weld Procedure Qualification Test ......................................
$375
Welder Qualification Test ...................................................
Quote
Carbon Equivalent................................................................
$150
Carbon Equivalent, Including Calculation .............................
$200
Macroetch Test of Welds .....................................................
$110
Nelson Stud Tensile (ASTM A370)......................................
Quote
Charpy Impact Testing........................................................
Quote
FIREPROOFING:
Spray -Applied Fireproofing, Density (ASTM E605)
Oven -Dry Method............................................................ $60
Displacement Method ...................................................... $75
�1 ESI2❑UP DELTA
Page 5
SODS Consulting design
Eduardo SantaCruz, architect A.I.A. C-33105
Certified Access Specialist CASp-729
2618 West 15r St, Gardena, CA 90249
310.612.4574 310.868.2708 fk
edward@santacruzcadd.net
Principal Architect $150.00
Senior Design $102.00
Senior CAD tech-1 $ 88.00
CAD Tech-2 $ 74.00
Clerical $ 58.00
Civil/Structural Engineer $190.00
Veneklasen Associates
Consultants in Acoustics I Noise I Vibration I AV I IT I Security
2022 HOURLY RATES
Category
Billing
Rate/Hour
Principal (Associate 1) $260
Associate Principal (Associate II) $210
Senior Associate (Associate III) $190
Associate IV $160
Associate V
Associate VI
$140
$120
Architectural
Resources Group
KATIE E. HORAK
Principal I Architectural Historian & Preservation Planner
Katie is a Los Angeles -area native and Principal in ARG's Los Angeles office. She has nearly twenty years
experience in the field of historic resource management in both the public and private sectors. Katie
is a recognized leader in the industry, bringing creative and innovative solutions to complex issues
related to historic site documentation, management, and adaptive re -use. Katie brings expertise
in policies related to the California Environmental Quality Act (CEQA), preservation tax incentives,
Secretary of the Interior's Standards compliance, and issues surrounding recent -past resources and
intangible heritage.
Relevant Project Experience
• City of Santa Ana, On -Call Environmental and Planning Services, Santa Ana, CA
• Pacific Electric Substation #14, Standards Compliance Review, Santa Ana, CA
• 302 W. 4th Street Historic Preservation Consulting Services, Santa Ana, CA
• Standard/McFadden Park Cultural Resources Records Search, Santa Ana, CA
• 1411 N. Broadway Historical Resource Assessment, Santa Ana, CA
• 1800 E. La Veta Peer Review, Orange, CA
• City of Anaheim, On -Call Historic Resources Consulting, Anaheim, CA
• City of Tustin, Citywide Historic Resources Survey, Tustin, CA
• 574 S. Glassell Street, Historic Resources Evaluation, Orange, CA
• 305 S. Main Street Historic Preservation Consulting Services, Orange, CA
• City of Dana Point, On -Call Preservation Consulting Services, Dana Point, CA
• City of Dana Point, Historic Resources Inventory Update, Dana Point, CA
• 35147 Beach Road, Project Impacts Evaluation, Dana Point, CA
Selected Lectures & Speaking Engagements
• "Culture, Community, and the Holiday Bowl," Save As: NextGen Heritage Conservation podcast,
featured interviewee. December, 2021
• "Minoru Yamasaki and the'World's Most Beautiful Hotel"' Preserving the City of the Future: Civic
and Corporate Los Angeles in the 20th Century, Los Angeles County Museum of Art (LACMA), June
2019
• "Preservation Possibilities for 1990s Architecture," Preserving the Recent Past Conference, Los
Angeles, March 2019
• "Implementing Heritage Surveys and Digital Inventories," National Trust for Canada Conference,
Fredericton, New Brunswick, Oct. 2018
• "Historic Surveys and Designation: From Identification to Nomination" California Preservation
Foundation Workshop, January 2016.
• "Beyond Mid -Century Modern," California Preservation Conference, May 2015.
Education
Master of Heritage Conserva don,
University of Southern California
University of Oregon, Eugene
Historic Preservation Field School
in Canova, Italy
Bachelor of Arts, Art (Painting/
Drawing), Whitworth College,
Spokane, Washington
Meets the Secretory of
the Interior's Professional
Qualifications Standards in
Architectural History
Memberships
President -Elect, Docomomo US
Founding President, Docomoma
US, Southern California Chapter
Los Angeles Conservancy
Society of Architectural Historians,
Southern California Chapter
Los Angeles Headquarters
Association (LAHQ)
Academic Involvement
Adjunct Assistant Professor,
University of Southern California.
Current courses taught:
Introduction to Historic Site
Documentation, and Advanced
Documentation: Historic Resources
Surveys
Architectural Resources Group
Project Experience
EXPERIENCE IN SANTAANA&SURROUNDING
COMMUNITIES
• City of Santa Ana, On -Call Environmental and Planning
Services, Santa Ana, CA
Pacific Electric Substation #14, Standards Compliance Review,
Santa Ana, CA
• 302 W. 4th Street Historic Preservation Consulting Services,
Santa Ana, CA
• Standard/McFadden Park Cultural Resources Records Search,
Santa Ana, CA
1411 N. Broadway Historical Resource Assessment, Santa Ana,
CA
• Santa Ana Library Windows Assessment, Santa Ana, CA
1800 E. La Veta Peer Review, Orange, CA
City of Anaheim, On -Call Historic Resources Consulting,
Anaheim, CA
• City of Anaheim, Mills Act Historical Property Contract
Program Consulting, Anaheim, CA
• City of Anaheim, Architectural Style Guides, Anaheim, CA
• City of Anaheim, 2660 W. Broadway Historic Resource Survey,
Anaheim, CA
• City of Anaheim, Brookhurst Park Historic Resource Evaluation
for Section 106, Anaheim, CA
• City of Anaheim, 326 S. Lemon Street Historic Significance
Evaluation, Anaheim, CA
• City of Tustin, Citywide Historic Resources Survey, Tustin, CA
• City of Dana Point, On -Call Preservation Consulting Services,
Dana Point, CA
• City of Dana Point, Historic Resources Inventory Update, Dana
Point, CA
• 35147 Beach Road, Project Impacts Evaluation, Dana Point, CA
574 S. Glassell Street, Historic Resources Evaluation, Orange,
CA
305 S. Main Street Historic Preservation Consulting Services,
Orange, CA
• 1800 E. La Veta Peer Review, Orange, CA
Laguna Beach Digester, Historic Resources Assessment,
Laguna Beach, CA
City a(SantaAna. On -Call Enuironmental &Planning Services,
Pack Electrical Substation 414. Standards compliance. review
Santa Ana Alain Library Windows Assessment
Architectural Resources Group
Architectural
Rr��ni.irrr�< r rni �l i
STANDARD BILLING RATES
1. Direct personnel expense shall be billed at the following rates, including time for meetings, public
meetings, and presentations:
Principal
$250 to
$300/hour
Senior Project Manager
$200to
$250/hour
Project Manager
$180to
$200/hour
Senior Architect
$180 to
$200/hour
Senior Designer
$165 to
$180/hour
Senior Historian/ Planner
$165 to
$180/hour
Senior Conservator
$165 to
$180/hour
Architect
$165 to
$180/hour
Designer
$145 to
$165/hour
Historian/ Planner
$145 to
$165/hour
Conservator
$145 to
$165/hour
Junior Architect
$135 to
$145/hour
Junior Designer
$135 to
$145/hour
Junior Historian/ Planner
$135 to
$145/hour
Junior Conservator
$135 to
$145/hour
Intern
$100to
$135/hour
Administrative Personnel
$90 to $135/hour
2. Reimbursable Expenses shall be billed at cost plus 15% and shall include the following:
a. Reproduction costs such as printing or duplication of drawings, specifications, written reports, and
cost estimates, etc.
b. Lodging, subsistence, and out-of-pocket expenses for authorized travel in connection with work,
c. Travel: (including local) IRS allowable rate plus tolls and parking, or cost of air travel.
d. Special teleconference or database access charges.
e. Cost of models, special renderings, photography, special process printing, special printed reports or
publications and maps.
f. Postage and delivery charges.
g. Professional consultants retained with client approval.
h. Specialized equipment rental (required by the project),
3. Equipment Use Fee of $250 shall be charged for specialized equipment like the Thermal Imaging
Camera, 3D Camera, or Binocular Microscope.
4. Rates shall increase 5% each year until the project is completed.
5. Rates effective January 1, 2022 thru December 31, 2022.
4
ALA IDS GROUP
� w s
/ 1 Pgfers CanyorlRoad, Suite%130 I Irvinel California t2606 I T: (149) 387-8580 I www.!Agi.com \
EXHIBIT D
EXHIBIT D
FEDERAL CONTRACT PROVISIONS
During the performance of this Agreement, Consultant shall comply with all applicable
federal laws and regulations including, but not limited to, the federal contract provisions in this
Exhibit D.
1. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II
TO PART 200 — CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY
CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.327)
(a) Appendix II to Part 200 (A): Appendix II to Part 200 (B): Remedies for Breach•
Termination for Cause/Convenience. The Contract Documents include remedies for breach and
termination for cause and convenience.
(b) Appendix II to Part 200 (C) — Equal Employment Opportunity If this Agreement
meets the definition of a "federal assisted construction contract" in 41 CFR § 60-1.3, Consultant
agrees as follows during the performance of this Agreement:
(i) The Consultant will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, gender identity, or national
origin. The Consultant will take affirmative action to ensure that applicants are employed, and that
employees are treated during employment without regard to their race, color, religion, sex, sexual
orientation, gender identity, or national origin. Such action shall include, but not be limited to the
following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of
this nondiscrimination clause.
(ii) The Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of the Consultant, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation,
gender identity, or national origin.
(iii) The Consultant will not discharge or in any other manner discriminate
against any employee or applicant for employment because such employee or applicant has
inquired about, discussed, or disclosed the compensation of the employee or applicant or another
employee or applicant. This provision shall not apply to instances in which an employee who has
access to the compensation information of other employees or applicants as a part of such
employee's essential job functions discloses the compensation of such other employees or
applicants to individuals who do not otherwise have access to such information, unless such
disclosure is in response to a formal complaint or charge, in furtherance of an investigation,
proceeding, hearing, or action, including an investigation conducted by the employer, or is
consistent with the Consultant's legal duty to furnish information.
(iv) The Consultant will send to each labor union or representative of workers
with which he has a collective bargaining agreement or other contract or understanding, a notice
to be provided advising the said labor union or workers' representatives of the Consultant's
commitments under this section, and shall post copies of the notice in conspicuous places available
to employees and applicants for employment.
(v) The Consultant will comply with all provisions of Executive Order 11246
of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(vi) The Consultant will furnish all information and reports required by
Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the
Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts
by the administering agency and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations, and orders.
(vii) In the event of the Consultant's noncompliance with the nondiscrimination
clauses of this Agreement or with any of the said rules, regulations, or orders, this Agreement may
be canceled, terminated, or suspended in whole or in part and the Consultant may be declared
ineligible for further Government contracts or federally assisted construction contracts in
accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such
other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of
September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise
provided by law.
(viii) The Consultant will include the portion of the sentence immediately
preceding paragraph (i) and the provisions of paragraphs (i) through (vii) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued
pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions
will be binding upon each subcontractor or vendor. The Consultant will take such action with
respect to any subcontract or purchase order as the administering agency may direct as a means of
enforcing such provisions, including sanctions for noncompliance:
Provided, however, that in the event the Consultant becomes involved in, or is threatened with,
litigation with a subcontractor or vendor as a result of such direction by the administering agency,
the Consultant may request the United States to enter into such litigation to protect the interests of
the United States.
The City further agrees that it will be bound by the above equal opportunity clause with respect to
its own employment practices when it participates in federally assisted construction work:
Provided, That if the City so participating is a State or local government, the above equal
opportunity clause is not applicable to any agency, instrumentality or subdivision of such
government which does not participate in work on or under the Agreement.
The City agrees that it will assist and cooperate actively with the administering agency and the
Secretary of Labor in obtaining the compliance of the Consultant and subcontractors with the equal
opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it
will furnish the administering agency and the Secretary of Labor such information as they may
require for the supervision of such compliance, and that it will otherwise assist the administering
agency in the discharge of the agency's primary responsibility for securing compliance.
The City further agrees that it will refrain from entering into any contract or contract modification
subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who
has not demonstrated eligibility for, Government contracts and federally assisted construction
contracts pursuant to the Executive Order and will carry out such sanctions and penalties for
violation of the equal opportunity clause as may be imposed upon contractors and subcontractors
by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the
Executive Order. In addition, the City agrees that if it fails or refuses to comply with these
undertakings, the administering agency may take any or all of the following actions: cancel,
terminate, or suspend in whole or in part the grant (contract, loan, insurance, guarantee) for this
project; refrain from extending any further assistance to the applicant under the program with
respect to which the failure or refund occurred until satisfactory assurance of future compliance
has been received from such applicant; and refer the case to the Department of Justice for
appropriate legal proceedings.
(c) Appendix II to Part 200 (D) — Davis -Bacon Act: Not applicable to this Agreement
since it is funded by CSLFRF.
(d) Appendix II to Part 200 (D) —
this Agreement since it is funded by CSLFRF
Not applicable to
(e) Appendix II to Part 200 (E) — Contract Work Hours and Safety Standards Act:
(i) Overtime Requirements. No contractor or subcontractor contracting for any
part of the contract work which may require or involve the employment of laborers or mechanics
shall require or permit any such laborer or mechanic in any workweek in which he or she is
employed on such work to work in excess of forty hours in such workweek unless such laborer or
mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay
for all hours worked in excess of forty hours in such workweek.
(ii) Violation; liability for unpaid wages; liquidated damages. In the event of
any violation of the clause set forth in paragraph (ii) of this section the Consultant and any
subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor
and subcontractor shall be liable to the United States (in the case of work done under contract for
the District of Columbia or a territory, to such District or to such territory), for liquidated damages.
Such liquidated damages shall be computed with respect to each individual laborer or mechanic,
including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of
this section, in the sum of $10 for each calendar day on which such individual was required or
permitted to work in excess of the standard workweek of forty hours without payment of the
overtime wages required by the clause set forth in paragraph (ii) of this section.
(iii) Withholding for unpaid wages and liquidated damages. The City shall upon
its own action or upon written request of an authorized representative of the Department of Labor
withhold or cause to be withheld, from any moneys payable on account of work performed by the
Consultant or subcontractor under any such contract or any other Federal contract with the
Consultant, or any other federally -assisted contract subject to the Contract Work Hours and Safety
Standards Act, which is held by the Consultant, such sums as may be determined to be necessary
to satisfy any liabilities of Consultant or subcontractor for unpaid wages and liquidated damages
as provided in the clause set forth in paragraph (iii) of this section.
(iv) Subcontracts. The Consultant or subcontractor shall insert in any
subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause
requiring the subcontractors to include these clauses in any lower tier subcontracts. The Consultant
shall be responsible for compliance by any subcontractor or lower tier subcontractor with the
clauses set forth in paragraphs (ii) through (v) of this Section.
(f) Appendix II to Part 200 (F) — Rights to Inventions Made Under a Contract or
Agreement: If the Federal award meets the definition of "funding agreement' under 37 CFR §
401.2 (a) and the Consultant wishes to enter into a contract with a small business firm or nonprofit
organization regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the Consultant must comply
with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations
and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"
and any implementing regulations issued by the awarding agency..
(g) Appendix 11 to Part 200 (G) — Clean Air Act and Federal Water Pollution Control
Act:
(i) Pursuant to the Clean Air Act, (1) Consultant agrees to comply with all
applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42
U.S.C. § 7401 et seq., (2) Consultant agrees to report each violation to the City and understands
and agrees that the City will, in turn, report each violation as required to assure notification to the
Federal awarding agency and the appropriate Environmental Protection Agency Regional Office,
and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000.
(ii) Pursuant to the Federal Water Pollution Control Act, (1) Consultant agrees
to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water
Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Consultant agrees to report each
violation to the City and understands and agrees that the City will, in turn, report each violation as
required to assure notification to the Federal awarding agency and the appropriate Environmental
Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in
each subcontract exceeding $150,000.
(h) Appendix II to Part 200 (H) — Debarment and Suspension:
(i) This Agreement is a covered transaction for purposes of 2 C.F.R. pt. 180
and 2 C.F.R. pt. 3000. As such Consultant is required to verify that none of the Consultant, its
principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are
excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
(ii) Consultant must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt.
3000, subpart C and must include a requirement to comply with these regulations in any lower tier
covered transaction it enters into.
(iii) This certification is a material representation of fact relied upon by City. If
it is later determined that Consultant did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R.
pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may
pursue available remedies, including but not limited to suspension and/or debarment.
(iv) Consultant warrants that it is not debarred, suspended, or otherwise
excluded from or ineligible for participation in any federal programs. Consultant also agrees to
verify that all subcontractors performing work under this Agreement are not debarred, disqualified,
or otherwise prohibited from participation in accordance with the requirements above. Consultant
further agrees to notify the City in writing immediately if Consultant or its subcontractors are not
in compliance during the term of this Agreement.
(i) Appendix II to Part 200 (I) — Byrd Anti -Lobbying Act: Contractors that apply or
bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the
tier above that it will not and has not used Federal appropriated funds to pay any person or
organization for influencing or attempting to influence an officer or employee of any agency, a
member of Congress, officer or employee of Congress, or an employee of a member of Congress
in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.
1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in
connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up
to the recipient who in turn will forward the certification(s) to the awarding agency.
0) Appendix II to Part 200 M — §200.323 Procurement of Recovered Materials:
(i) Consultant shall comply with section 6002 of the Solid Waste Disposal Act,
as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002
include procuring only items designated in guidelines of the Environmental Protection Agency
(EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable,
consistent with maintaining a satisfactory level of competition, where the purchase price of the
item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year
exceeded $10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery; and establishing an affirmative procurement.
(ii) In the performance of this Agreement, the Consultant shall make maximum
use of products containing recovered materials that are EPA -designated items unless the product
cannot be acquired: competitively within a timeframe providing for compliance with the contract
performance schedule; meeting contract performance requirements; or at a reasonable price.
(iii) Information about this requirement, along with the list of EPA -designate
items, is available at EPA's Comprehensive Procurement Guidelines web site,
hops://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.
(iv) The Consultant also agrees to comply with all other applicable requirements
of Section 6002 of the Solid Waste Disposal Act."
(k) Appendix II to IPart 200 (K)§200.216 Prohibition on Certain
Telecommunications and Video Surveillance Services or Equipment:
(i) Consultant shall not contract (or extend or renew a contract) to procure or
obtain equipment, services, or systems that uses covered telecommunications equipment or
services as a substantial or essential component of any system, or as critical technology as part of
any system funded under this Agreement. As described in Public Law 115-232, section 889,
covered telecommunications equipment is telecommunications equipment produced by Huawei
Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).
(1) For the purpose of public safety, security of government facilities,
physical security surveillance of critical infrastructure, and other national security purposes, video
surveillance and telecommunications equipment produced by Hytera Communications
Corporation, Hangzhou FIikvision Digital Technology Company, or Dahua Technology Company
(or any subsidiary or affiliate of such entities).
(2) Telecommunications or video surveillance services provided by
such entities or using such equipment.
(3) Telecommunications or video surveillance equipment or services
produced or provided by an entity that the Secretary of Defense, in consultation with the Director
of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably
believes to be an entity owned or controlled by, or otherwise connected to, the government of a
covered foreign country.
(ii) See Public Law 115-232, section 889 for additional information.
(1) Appendix II to Part 200 (L) — §200.322 Domestic Preferences for Procurement:
(i) Consultant shall, to the greatest extent practicable, purchase, acquire, or use
goods, products, or materials produced in the United States (including but not limited to iron,
aluminum, steel, cement, and other manufactured products). The requirements of this section must
be included in all subcontracts.
(ii) For purposes of this section:
(1) "Produced in the United States" means, for iron and steel products,
that all manufacturing processes, from the initial melting stage through the application of coatings,
occurred in the United States.
(2) "Manufactured products" means items and construction materials
composed in whole or in part of nonferrous metals such as aluminum; plastics and polymer -based
products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical
fiber; and lumber.
2. CONTRACTING WITH SMALL AND MINORITY FIRMS, WOMEN'S
BUSINESS ENTERPRISE AND LABOR SURPLUS AREA FIRMS (2 C.F.R. § 200.321)
(a) Consultant shall be subject to 2 C.F.R. § 200.321 and will take affirmative steps to
assure that minority firms, women's business enterprises, and labor surplus area firms are used
when possible and will not be discriminated against on the grounds of race, color, religious creed,
sex, or national origin in consideration for an award.
(b) Affirmative steps shall include:
(i) Placing qualified small and minority businesses and women's business
enterprises on solicitation lists;
(ii) Assuring that small and minority businesses, and women's business
enterprises are solicited whenever they are potential sources;
(iii) Dividing total requirements, when economically feasible, into smaller tasks
or quantities to permit maximum participation by small and minority business, and women's
business enterprises;
(iv) Establishing delivery schedules, where the requirement permits, which
encourage participation by small and minority business, and women's business enterprises; and
(v) Using the services/assistance of the Small Business Administration (SBA),
and the Minority Business Development Agency (MBDA) of the Department of Commerce.
(c) Consultant shall submit evidence of compliance with the foregoing affirmative
steps when requested by the City.
3. COMPLIANCE WITH U.S. DEPARTMENT OF THE TREASURY
CORONAVIRUS LOCAL FISCAL RECOVERY FUND AWARD TERMS AND
CONDITIONS
(a) Maintenance of and Access to Records. Consultant shall maintain records and
financial documents sufficient to evidence compliance with section 603(c) of the Act, Treasury's
regulations implementing that section, and guidance issued by Treasury regarding the foregoing.
Consultant agrees to provide the City, Treasury Office of Inspector General and the Government
Accountability Office, or any of their authorized representatives access to any books, documents,
papers, and records (electronic an otherwise) of the Consultant which are directly pertinent to this
Agreement for the purposes of conducting audits or other investigations. Records shall be
maintained by Consultant for a period of five (5) years after completion of the Project.
(b) Compliance with Federal Regulations. Consultant agrees to comply with the
requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f)
of the Act, and guidance issued by Treasury regarding the foregoing. Consultant also agrees to
comply with all other applicable federal statutes, regulations, and executive orders, including,
without limitation, the following:
(i) Universal Identifier and System for Award Management (SAM), 2 C.F.R.
Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby
incorporated by reference.
(ii) Reporting Subaward and Executive Compensation Information, 2 C.F.R.
Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby
incorporated by reference.
(iii) OMB Guidelines to Agencies on Governmentwide Debarment and
Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or
condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R.
Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury's implementing
regulation at 31 C.F.R. Part 19.
(iv) Recipient Integrity and Performance Matters, pursuant to which the award
term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference.
(v) Governmentwide Requirements for Drug -Free Workplace, 31 C.P.R. Part
20.
(vi) New Restrictions on Lobbying, 31 C.F.R. Part 21.
(vii) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970
(42 U.S.C. §§ 4601-4655) and implementing regulations.
(c) Compliance with Federal Statutes and Regulations Prohibiting Discrimination
Consultant agrees to comply with statutes and regulations prohibiting discrimination applicable to
the CSLFRF program including, without limitation, the following:
(i) Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and
Treasury's implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the
basis of race, color, or national origin under programs or activities receiving federal financial
assistance.
(ii) The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C.
§§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion,
national origin, sex, familial status, or disability.
(iii) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §
794), which prohibits discrimination on the basis of disability under any program or activity
receiving federal financial assistance.
(iv) The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et
seq.), and Treasury's implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination
on the basis of age in programs or activities receiving federal financial assistance.
(v) Title II of the Americans with Disabilities Act of 1990, as amended (42
U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs,
activities, and services provided or made available by state and local governments or
instrumentalities or agencies thereto.
(d) False Statements. Consultant understands that making false statements or claims
in connection with the CSLFRF program is a violation of federal law and may result in criminal,
civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties,
debarment from participating in federal awards or contracts, and/or any other remedy available by
law.
(e) Protections for Whistleblowers.
(i) In accordance with 41 U.S.C. § 4712, Consultant may not discharge,
demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list
of persons or entities provided below, information that the employee reasonably believes is
evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an
abuse of authority relating to a federal contract or grant, a substantial and specific danger to public
health or safety, or a violation of law, rule, or regulation related to a federal contract (including the
competition for or negotiation of a contract) or grant.
the following:
Congress;
(ii) The list of persons and entities referenced in the paragraph above includes
(1) A member of Congress or a representative of a committee of
(2) An Inspector General;
(3) The Government Accountability Office;
management;
enforcement agency;
(4) A Treasury employee responsible for contract or grant oversight or
(5) An authorized official of the Department of Justice or other law
(6) A court or grand jury; or
(7) A management official or other employee of Consultant, or a
subcontractor who has the responsibility to investigate, discover, or address misconduct.
(f) Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043,
62 FR 19217 (Apr. 18, 1997), Consultant is encouraged to adopt and enforce on-the-job seat belt
policies and programs for their employees when operating company -owned, rented or personally
owned vehicles, and encourage its subcontractors to do the same
(g) Reducing Text Messaging While Driving, Pursuant to Executive Order 13513, 74
FR 51225 (Oct. 6, 2009), Consultant should encourage its employees and subcontractors to adopt
and enforce policies that ban text messaging while driving, and Consultant should establish
workplace safety policies to decrease accidents caused by distracted drivers.
(h) Assurances of Compliance with Civil Rights Requirements. The Civil Rights
Restoration Act of 1987 provides that the provisions of this assurance apply to the Project,
including, but not limited to, the following:
(i) Consultant ensures its current and future compliance with Title VI of the
Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the
benefits of, or subjection to discrimination under programs and activities receiving federal funds,
of any person in the United States on the ground of race, color, or national origin (42 U.S.C. §
2000d et seq.), as implemented by the Department of the Treasury Title VI regulations at 31 CFR
Part 22 and other pertinent executive orders such as Executive Order 13166; directives; circulars;
policies; memoranda and/or guidance dociunents.
(ii) Consultant acknowledges that Executive Order 13166, "Improving Access
to Services for Persons with Limited English Proficiency (LEP)," seeks to improve access to
federally assisted programs and activities for individuals who, because of national origin, are
limited in their English proficiency. Consultant understands that the denial of access to persons to
its programs, services and activities because of their limited proficiency in English is a form of
national origin discrimination prohibited under Title VI of the Civil Rights Act of 1964.
Accordingly, Consultant shall initiate reasonable steps, or comply with Treasury's directives, to
ensure meaningful access to its programs, services and activities to LEP persons. Consultant
understands and agrees that meaningful access may entail providing language assistance services,
including oral interpretation and written translation where necessary to ensure effective
communication in the Project.
(iii) Consultant agrees to consider the need for language services for LEP
persons during development of applicable budgets and when conducting programs, services and
activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR
6067. For more information on LEP, please visit http://www.lep.gov.
(iv) Consultant acknowledges and agrees that compliance with this assurance
constitutes a condition of continued receipt of federal financial assistance and is binding upon
Consultant and Consultant's successors, transferees and assignees for the period in which such
assistance is provided.
(v) Consultant agrees to incorporate the following language in every contract
or agreement subject to Title VI and its regulations between the Consultant and the Consultant's
subcontractors, successors, transferees and assignees:
The subcontractor, successor, transferee and assignee shall comply with Title VI of the
Civil Rights Act of 1964, which prohibits recipients offederal financial assistance from excluding
from a program or activity, denying benefits of, or otherwise discriminating against a person on
the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by
Department of the Treasury Title VI regulations, 31 CFR Part 22, which are herein incorporated
by reference and made a part of this contract (or agreement). Title VI also extends protection to
persons with "Limited English proficiency" in any program or activity receiving federal financial
assistance, 42 U.S.C. § 2000d et seq., as implemented by Department of the Treasury Title VI
regulations, 31 CFR Part 22, which are herein incorporated by reference and made apart of this
contract (or agreement).
(vi) Consultant understands and agrees that if any real property or structure is
provided or improved with the aid of federal financial assistance by the Department of the
Treasury, this assurance obligates the Consultant, or in the case of a subsequent transfer, the
transferee, for the period during which the real property or structure is used for a purpose for which
the federal financial assistance is extended or for another purpose involving the provision of
similar services or benefits. If any personal property is provided, this assurance obligates the
Consultant for the period during which it retains ownership or possession of the property.
(vii) Consultant shall cooperate in any enforcement or compliance review
activities by the Department of the Treasury of the aforementioned obligations. Enforcement may
include investigation, arbitration, mediation, litigation, and monitoring of any settlement
agreements that may result from these actions. Consultant shall comply with information requests,
on -site compliance reviews, and reporting requirements.
(viii) Consultant shall maintain a complaint log and inform the Department of the
Treasury of any accusations of discrimination on the grounds of race, color, or national origin, and
limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing
regulations and provide, upon request, a list of all such reviews or proceedings based on the
complaint, pending or completed, including outcome. Consultant must also inform the Department
of the Treasury if Consultant has received no complaints under Title VI.
(ix) Consultant must provide documentation of an administrative agency's or
court's findings of non-compliance of Title VI and efforts to address the non-compliance,
including any voluntary compliance or other agreements between the Consultant and the
administrative agency that made the finding. If the Consultant settles a case or matter alleging
such discrimination, Consultant must provide documentation of the settlement. If Consultant has
not been the subject of any court or administrative agency finding of discrimination, please so
state.
N If Consultant makes sub -awards to other agencies or other entities,
Consultant is responsible for assuring that sub -recipients also comply with Title VI and all of the
applicable authorities covered in this assurance.
Burrola, Melissa
From: City of Santa Ana <certificate-request@ctrax.jdidata.com>
Sent: Monday, October 31, 2022 9:53 AM
To: Lillian.hu@idsgi.com; Burrola, Melissa; Thomas, Sean; syoung@risk-strategies.com
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PACE .AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor IDS Group, Inc.
Name:
Project TBD (92)
Number:
Project Agreement For Architectural And Engineering Services For The Public
Name: Health Plaza And Wellness Programming Project
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
TYPE OF INSURANCE
AUTOMOBILE LIABILITY
GENERAL LIABILITY
PROFESSIONAL LIABILITY
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
Thank you,
POLICY
EXPIRATION
NUMBER
DATE
COI DATE
FILE NAME
BA7R248947
05/01/2023
05/03/2022
City of Santa
Ana COI's.pdf
Cert for City of
Santa Ana -
Public Health
680914717919
05/01/2023
10/27/2022
Plaza &
Wellness
Programming
(Revive Santa
Ana).pdf
107008332
11/12/2022
05/03/2022
City of Santa
Ana COI's.pdf
UB4K463295
05/01/2023
05/03/2022
City of Santa
Ana COI's.pdf