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HomeMy WebLinkAboutARC DOCUMENT SOLUTIONS, INC. (2)INSURANCL ON FILE WORK MAY PROCEED UNTIL- INSURANCE EXPIRES Z...IG,Zia 23 CLERK OF COUNCIL DATE: A-2022-217 FIRST AMENDMENT TO AGREEMENT WITH ARC DOCUMENT SOLUTIONS INC. THIS FIRST AMENDMENT is entered into on November 1, 2022, by and between ARC Document Solutions, Inc., a Delaware Corporation registered to do business in California ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). (0&06ra.iL 'a-) (3,) RECITALS A. The parties entered into Agreement No. A-2020-203-3 ("Agreement") dated October 20, N 2020, for Consultant to provide scanning, digitizing and indexing services on an as -needed eo basis for the City's Building Safety division. The Agreement is current and in effect. B. The parties now wish to amend the Agreement to add the same services for the City's Human Resources Agency and to increase the overall compensation to provide for the additional services during the remainder of the term for the Agreement. The Parties therefore agree: 1. Section I, SCOPE OF SERVICES, is hereby amended to read as follows: a. Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the proposal dated September 3, 2020, attached hereto and incorporated herein as Exhibit A. b. Consultant shall perform on an as needed basis scanning, digitizing and indexing services for the City's Human Resources Agency as outlined more fully in the proposal attached hereto and incorporated herein as Exhibit B. 2. Section 2, COMPENSATION, is hereby amended to read as follows: a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement, the rates and charges identified in Exhibits A and B. b. The total amount to be expended during the term of this Agreement for services provided for the Building Safety division, as approved by city council amongst the three (3) selected consultants shall not exceed $500,000.00. Services for the Building Safety division will be billed separately from any services provided for the Human Resources Agency. c. The total amount to be expended during the term of this Agreement for services provided for the Human Resources Agency shall not exceed $80,000.00 consisting of $61,380 for base services and a contingency of $18,620. Services for the Human Resources Agency will be billed separately from any services provided for the Building safety division, Page I of 2 d. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work, which fails to meet the standards of performance set forth in the Recitals, which may reasonably be expected by City. 3. Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Clerk of the Council APPROVED AS TO FORM SOMA R. CARVALHO City Attorney By: X 4?hn. Laura A. Rossini Chief Assistant City Attorney RECOMMENDED FOR APPROVAL 71 Jason Motsick ;executive Director Human Resources Agency CITY OF SANTA ANA K ISTINE RIDGE City Manager ARC DOCUMENT SOLUTIONS, INC. By: Title: S AL vs9—�q•%�. Page 2 of 2 SCOPE OF WORK What ARC will provide: Document Conversion, Quality Assurance and renaming to PDF. SECURE: ARC will go on -site to securely load all client prepared boxes. Then apply box barcode chain of custody labels, retrieve files from City of Santa Ana and transport them to Its archive facility location in Costa Mesa for processing and scanning. Upon retrieval from City of Santa Ana, the documents will remain In ARC's custody. Documents are transported by ARC to ARC's location and only handled by ARC employees. Images remain on ARC's secure servers, until the final deliverable is returned to City of Santa Ana. No third parties are involved with the scanning process, transportation or storage. PREP: ARC will prepare your documents for scanning by removing all binding materials (e.g,, staples, paper clips, clamps, coil binders, comb binders, veld bindings, fold -over tab binders, 3 ring binders, etc.). SCAN: ARC will scan all documents. Detailed Processing steps: ARC to retrieve and package folders from file cabinets in ARC provided boxes, two locations on separate floors. Also to take any records that are already in boxes. ARC will transport boxes via ARC vehicle to Scan Center located in Costa Mesa, CA The files will be handled securely under strict HIPAA rules & regulations. o ARC and City of Santa Ana to work together to identify document types (optional). ARC to provide samples. Final output and updated estimated during sample review. ARC to inventory folders, up to 3 fields ARC to prepare folders for scanning by removing all binding and prepare for Bulk Scanning. e ARC will scan all documents at 300 dpi with B&W PDF images. Each folder will be output as a multipage PDF. All small format documents will be converted to searchable PDF (OCR) - no additional charge. e Nu reassembly required(no re -staple, no rebinding, no re -clipping). m ARC will Store all documents In our secure HIPAA room during the duration of the project. Only HIPAA certified personnel can enter and exit this room. ARC will return all images via encrypted thumb drive or secure link. s ARC project manager will notify customer in advance if estimate exceeds original assumptions. Deviation from original assumptions must be mutually agreed upon by both parties and may impact schedule and price. Rates & Services Pricing Service Description QTY Unit Per Unit Extended Onsite Retrieval Prep Document Packaging (no Inventory) to make ready for transport.. $ Hour $85.00 $680.00 Logistics Document Transportation - Pickup' . 200 Per Box $4.00 $800.00 Indexing - File Naming Objective Manual Extraction of Key Data - . 9,000 File $0.30 $2,700.00 Document Prep Labor Sorting Documents by Document type (optional) 400,000 Image $0.04 $16,000,00 Document Prep Labor Preparing documents for scan (Light/& Medium Preparation) . 400,000 ,Image $0.03 $12,000.00 Small Format B&W Imo In Convert Documents up to 11x17 to PDF. B/W -. 400,000 Image $0.07 $28,Ooo.00 OCR Optical character recognition (Small Format Documents) .Included 400,000 Image $0.00 $0.00 Data Deliverable Encrypted External Drive with Data. 1 Each $1.00 $200.00 Logistics DocumentTransportation - Delivery* . 200 Per Box $3.00 $600.00 Destruction Document Destruction . 200 Per Box $2.00 $400.00 Retrieval Adhoc retrieval requests. Hour" ` Estimate does NOT include Taxes, If applicable. Service Total $fii,380.00 ` Minimum per trip charge $150 per trip or greater dependent on location. Additional Scope Details: Chain Of Custody Level — Box ARC will store the documents for up to 30 calendar days after completion of the project to allow the customer time to review the samples and request any warranty work. Note: Prices submitted are considered firm for sixty (60) days. The pricing above is based on the initial assessment and 'best' condition assumptions excluding `Additional Scope Questions'. Any deviation from the above assumptions must be mutually agreed upon by both parties and may impact both schedule and price and will be subject to a Change Order. ARC will produce a Pilot or sample to each Department to insure Indexing (Folder Structure & File Naming) for process approval from City of Santa Ana prior to producing entire collection. Actual quantities processed will determine final pricing, which may be lower or higher than this estimated total amount. City of Santa Ana will assign a Project Manager or Point Of Contact in coordination with ARC Project manager to insure timely feedback & authorization. ARC Document Solutions Team Ed Worcester Senior Account Executive 949.660.1150 ed,worcester@e-arc.com CLIENT APPROVAL City of Santa Ana Authorized Signature: Printed Names Jose Vazquez AIM Project Manager Title: (626)362-1909 1 jose.vazquez@e-arc.com 1119halty signed by Torl Plerson Tori Pierson Date: 2022.04.0511-2644 -07'W' A� Q® CERTIFICATE OF LIABILITY INSURANCE DATE /04/2 22 D41o41zozz THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rimints to the certificate holder in lieu of such endorsemen# s . PRODUCER McGriff Insurance Services. Inc. P.O. Box 1026s CONTACT Brill ette Taul NAME: g PHONE g0U�76-2211 FAX AIC Na Ext : AIC No): Birmingham. AL 35202 E-MAIL laume nff.com ADDRESS: bt@ 9 INSURERS AFFORDING COVERAGE NAIC # INSURER A :The Charter Oak Fire Insurance Company 25615 INSURED ARC Document Solutions, Inc. INSURERS :Travelers Property Casualty Company of America 25674 INSURER C :The Travelers Indemnity Company 25658 345 Clinton Street Costa Mesa, CA 92626 INSURER o :The Travelers Indemnity Company of Connecticut 25682 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:6U4RSSE2 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCLD BY PAID CLAIMS. INSEXP RR TYPE OF INSURANCE AODL SUBR 12 POLICY NUMBER POLICYEFF W DDYIYYYY MMIDDY/YYYY LIMITS 'a' B `X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE � OCCUR P6307R80315ACOF22 Travelers Property Casualty Company of America is GL insurer for 0212612022 0212612023 EACH OCCURRENCE $ 1,000.000 DAMAGE TO REN PREMISES Ea occurrence $ 300.000 MED EXP (Anyone person) $ 5,000 the State of CA PERSONAL & ADV INJURY $ 1,000,000 X GEN'1- AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY [K] jECT LOC PRODUCTS - COMPYOP AGG $ 2,000,000 OTHER: 1 1$ D AUTOMOBILE LIABILITY 8107RB493842243G 0212612022 02/2612023 Ee accident) EDtSINGLE LIMIT 1,000,000 BODILY INJURY (Per person) $ }( ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS IAUTOS BODILY INJURY (per accident) $ X HIRED .� NON -OWNED ONLY AUTOS ONLY PROPERTY DAMAGE Per accident $ $ R X UMBRELLA LIAR K OCCUR CUP7149404682243 0212612022 02/2612023 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000.000 EXCESS LIAB CLAIMS -MADE DED I X RETENTION $ $ B C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNEMEXECUTIVE ❑ OFFICEMMEMBER EXCLUDED? (Mandatory in NH) N ! A UB2L75012842251K (ACS) UB2L6010822251R (AZ, MA, WI)TE 02/26/2022 0212612023 PER OTH- L.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,00a,6a0 $ $ DESCRIPTION OF OPERATIONS 1 LOCATIONS tVEHICLES (ACORD 101. Additional Remarks Schedule, may be attached If more space Is required) Re: Reprographic Services. City of Santa Ana, its officers, agents and employees are Additional Insured under General Liability which applies on a primary and non-contributory basis as required by written contract. In the event of cancellation by the insurance companies, the policies have been endorsed to provide 30 days notice of cancellation (except for non payment) to the certificate holder as required by written contract, General Liability coverage contains Separation of Insureds as provided by policy wording, CERTIFICATE HOLDER City of Santa Ana Risk Management Division 20 Civic Center Plaza, 4th floor Santa Ana. CA 92701 ANCELLATION RA Almv"tent Dmsion SHOULD ANY OF THE ABOVE DESCRIBED PC REmmkm& APPRWm BY THE EXPIRATION DATE THEREOF, NOT %aaL yfczdore ACCORDANCE WITH THE POLICY PROVISION: Risk ManagemenE CJmoll Aide AUTHORIZED REPRESENTATIVE Page 1 of 8 D 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED (Includes Products -Completed Operations If Required By Contract) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PROVISIONS The following is added to SECTION II — WHO IS AN INSURED: Any person or organization that you agree in a written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only: a. With respect to liability for "bodily injury' or "property damage" that occurs, or for "personal injury" caused by an offense that is committed, subsequent to the signing of that contract or agreement and while that part of the contract or agreement is in effect; and b. If, and only to the extent that, such injury or damage is caused by acts or omissions of you or your subcontractor in the performance of "your work" to which the written contract or agreement applies. Such person or organization does not qualify as an additional insured with respect to the independent acts or omissions of such person or organization. The insurance provided to such additional insured is subject to the following provisions: a. If the Limits of Insurance of this Coverage Part shown in the Declarations exceed the minimum limits required by the written contract or agreement, the insurance provided to the additional insured will be limited to such minimum required limits. For the purposes of determining whether this limitation applies, the minimum limits required by the written contract or agreement will be considered to include the minimum limits of any Umbrella or Excess liability coverage required for the additional insured by that written contract or agreement. This provision will not increase the limits of insurance described in Section III — Limits Of I nsurance. (1) Any "bodily injury", "property damage" or "personal injury" arising out of the providing, or failure to provide, any professional architectural, engineering or surveying services, including: (a) The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders or change orders, or the preparing, approving, or failing to prepare or approve, drawings and specifications; and (b) Supervisory, inspection, architectural or engineering activities. (2) Any "bodily injury" or "property damage" caused by "your work" and included in the "products -completed operations hazard" unless the written contract or agreement specifically requires you to provide such coverage for that additional insured during the policy period. c. The additional insured must comply with the following duties: (1) Give us written notice as soon as practicable of an "occurrence" or an offense which may result in a claim. To the extent possible, such notice should include: (a) How, when and where the "occurrence" or offense took place; (b) The names and addresses of any injured persons and witnesses; and (c) The nature and location of any injury or damage arising out of the "occurrence" or offense. b. The insurance provided to such additional (2) If a claim is made or "suit" is brought against insured does not apply to: the additional insured: xI.l� tis.wg�rne o j Rev Ev/Enb.APPRCMvMEh, 1 . /Cze �fG&Drt CG D2 46 0419 O 2018 The Travelers indemnity Company. All rights reserved. 1171W Riz&m1 qe—i Cie -r Nde Page 2 of 8 6U4RSSE2 COMMERCIAL GENERAL LIABILITY (a) Immediately record the specifics of the claim or "suit" and the date received; and (b) Notify us as soon as practicable and see to it that we receive written notice of the claim or "suit" as soon as practicable. (3) Immediately send us copies of all legal papers received in connection with the claim or "suit", cooperate with us in the investigation or settlement of the claim or defense against the "suit"', and otherwise comply with all policy conditions. Page 2 of 2 (4) Tender the defense and indemnity of any claim or "suit" to any provider of other insurance which would cover such additional insured for a loss we cover. However, this condition does not affect whether the insurance provided to such additional insured is primary to other insurance available to such additional insured which covers that person or organization as a named insured as described in Paragraph 4., Other Insurance, of Section IV — Commercial General Liability Conditions. c0 2018 The Travelers Indemnity Company. All rights reserved xiA Mmsgmumt of m RSMEWM & AArawM BY f J ?azt ate:."af NOW RafeM—ge.rr rOujc lAide Page 3 of 8 6U4R55E2 COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. XTEND ENDORSEMENT FOR SERVICE INDUSTRIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART GENERAL DESCRIPTION OF COVERAGE — This endorsement broadens coverage. However, coverage for any injury, damage or medical expenses described in any of the provisions of this endorsement may be excluded or limited by another endorsement to this Coverage Part, and these coverage broadening provisions do not apply to the extent that coverage is excluded or limited by such an endorsement. The following listing is a general coverage description only. Read all the provisions of this endorsement and the rest of your policy carefully to determine rights, duties, and what is and is not covered. A. Who Is An Insured — Unnamed Subsidiaries B. Who Is An insured — Employees And Volunteer Workers — Bodily Injury To Co -Employees And Co -Volunteer Workers C. Who Is An Insured — Newly Acquired Or Formed Limited Liability Companies D. Blanket Additional Insured — Broad Form Vendors E. Blanket Additional Insured — Controlling Interest F. Blanket Additional Insured — Mortgagees, Assignees, Successors Or Receivers PROVISIONS A. WHO IS AN INSURED — UNNAMED SUBSIDIARIES The following is added to SECTION II — WHO IS AN INSURED: G. Blanket Additional Insured — Governmental Entities — Permits Or Authorizations Relating To Premises H. Blanket Additional Insured — Governmental Entities — Permits Or Authorizations Relating To Operations I. Blanket Additional Insured — Grantors Of Franchises J. Incidental Medical Malpractice K. Blanket Waiver Of Subrogation Any of your subsidiaries, other than a partnership or joint venture, that is not shown as a Named Insured in the Declarations is a Named Insured if: a. You are the sole owner of, or maintain an ownership interest of more than 50% in, such subsidiary on the first day of the policy B. period; and b. Such subsidiary is not an insured under similar other insurance. No such subsidiary is an insured for "bodily injury" or "property damage" that occurred, or b. After the date, if any, during the policy period that you no longer maintain an ownership interest of more than 50% in such subsidiary. For purposes of Paragraph 1. of Section II — Who Is An Insured, each such subsidiary will be deemed to be designated in the Declarations as: a. A limited liability company; b. An organization other than a partnership, joint venture or limited liability company; or c. A trust; as indicated in its name or the documents that govern its structure. WHO IS AN INSURED — EMPLOYEES AND VOLUNTEER WORKERS — BODILY INJURY TO CO -EMPLOYEES AND CO -VOLUNTEER WORKERS The following is added to Paragraph 2.a.(1) of SECTION 11— WHO IS AN INSURED: "personal and advertising injury" caused by an Paragraphs (1)(a), (b) and (c) above do not offense committed: apply to "bodily injury" to a co -"employee" while in the course of the co -"employee's" employment a. Before you maintained an ownership interest of more than 50% in such subsidiary; or by You or performing conduct of your business w3k>,E REvEwm & ArPRovvm 8v: -f%aTL �rca,at CG D4 67 02 19 © 2017 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc. with its permissionLOF Page 4 of 8 6U4RSSE2 COMMERCIAL GENERAL LIABILITY your other "volunteer workers" while performing duties related to the conduct of your business. C. WHO IS AN INSURED — NEWLY ACQUIRED OR FORMED LIMITED LIABILITY COMPANIES The following replaces Paragraph 3. of SECTION II — WHO IS AN INSURED: 3. Any organization you newly acquire or form, other than a partnership or joint venture, and of which you are the sole owner or in which you maintain an ownership interest of more than 50%, will qualify as a Named Insured if there is no other similar insurance available to that organization. However: a. Coverage under this provision is afforded only: (1) Until the I80th day after you acquire or form the organization or the end of the policy period, whichever is earlier, if you do not report such organization in writing to us within 180 days after you acquire or form it; or (2) Until the end of the policy period, when that date is later than 180 days after you acquire or form such organization, if you report such organization in writing to us within 180 days after you acquire or form it; b. Coverage A does not apply to "bodily injury" or "property damage" that occurred before you acquired or formed the organization; and c. Coverage B does not apply to "personal and advertising injury" arising out of an offense committed before you acquired or formed the organization. For the purposes of Paragraph 1. of Section II — Who Is An Insured, each such organization will be deemed to be designated in the Declarations as: a. A limited liability company; b. An organization, other than a partnership, joint venture or limited liability company; or c. A trust; as indicated in its name or the documents that govern its structure. D. BLANKET ADDITIONAL INSURED — BROAD FORM VENDORS The following is added to SECTION II — WHO 15 AN INSURED: Any person or organization that is a vendor and that you have agreed in a written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only with respect to liability for "bodily injury" or "property damage" that: a. Occurs subsequent to the signing of that contract or agreement; and b. Arises out of "your products" that are distributed or sold in the regular course of such vendor's business. The insurance provided to such vendor is subject to the following provisions: a. The limits of insurance provided to such vendor will be the minimum limits that you agreed to provide in the written contract or agreement, or the limits shown in the Declarations, whichever are less. b. The insurance provided to such vendor does not apply to: (1) Any express warranty not authorized by you or any distribution or sale for a purpose not authorized by you; (2) Any change in "your products" made by such vendor; (3) Repackaging, unless unpacked solely for the purpose of inspection, demonstration, testing, or the substitution of parts under instructions from the manufacturer, and then repackaged in the original container; (4) Any failure to make such inspections, adjustments, tests or servicing as vendors agree to perform or normally undertake to perform in the regular course of business, in connection with the distribution or sale of "your products'; (5) Demonstration, installation, servicing or repair operations, except such operations performed at such vendor's premises in connection with the sale of "your products"; or " MMWW.« ` REmEwm s Aernavm Hr. ''l�ii]: fit:l' iau F3ica:ru: Page 2 of 5 O 2017 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance Services Office, Inc. with its permission. 6U4RSSE2 Page 5 of 8 (6) "Your products" that, after distribution or sale by you, have been labeled or relabeled or used as a container, part or ingredient of any other thing or substance by or on behalf of such vendor. Coverage under this provision does not apply to: a. Any person or organization from whom you have acquired "your products", or any ingredient, part or container entering into, accompanying or containing such products; or b. Any vendor for which coverage as an additional insured specifically is scheduled by endorsement. E. BLANKET ADDITIONAL INSURED — CONTROLLING INTEREST 1. The following is added to SECTION II — WHO IS AN INSURED: Any person or organization that has financial control of you is an insured with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" that arises out of: a. Such financial control; or b. Such person's or organization's ownership, maintenance or use of premises leased to or occupied by you. The insurance provided to such person or organization does not apply to structural alterations, new construction or demolition operations performed by or on behalf of such person or organization, 2. The following is added to Paragraph 4. of SECTION II —WHO IS AN INSURED: This paragraph does not apply to any premises owner, manager or lessor that has financial control of you. COMMERCIAL GENERAL LIABILITY a. Is "bodily injury" or "property damage" that occurs, or is "personal and advertising injury" caused by an offense that is committed, subsequent to the signing of that contract or agreement; and b. Arises out of the ownership, maintenance or use of the premises for which that mortgagee, assignee, successor or receiver is required under that contract or agreement to be included as an additional insured on this Coverage Part. The insurance provided to such mortgagee, assignee, successor or receiver is subject to the following provisions: a. The limits of insurance provided to such mortgagee, assignee, successor or receiver will be the minimum limits that you agreed to provide in the written contract or agreement, or the limits shown in the Declarations, whichever are less. b. The insurance provided to such person or organization does not apply to: (1) Any "bodily injury" or "property damage" that occurs, or any "personal and advertising injury" caused by an offense that is committed, after such contract or agreement is no longer in effect; or (2) Any "bodily injury", "property damage" or "personal and advertising injury" arising out of any structural alterations, new construction or demolition operations performed by or on behalf of such mortgagee, assignee, successor or receiver. G. BLANKET ADDITIONAL INSURED — GOVERNMENTAL ENTITIES — PERMITS OR AUTHORIZATIONS RELATING TO PREMISES The following is added to SECTION II — WHO IS AN INSURED: F. BLANKET ADDITIONAL INSURED — Any governmental entity that has issued a permit MORTGAGEES, ASSIGNEES, SUCCESSORS or authorization with respect to premises owned OR RECEIVERS or occupied by, or rented or loaned to, you and The following is added to SECTION II — WHO IS that you are required by any ordinance, law, AN INSURED: building code or written contract or agreement to Any person or organization that is a mortgagee, include as an additional insured on this assignee, successor or receiver and that you Coverage Part is an insured, but only with have agreed in a written contract or agreement respect to liability for "bodily injury", "property to include as an additional insured on this damage" or "personal and advertising injury" Coverage Part is an insured, but only with arising out of the existence, ownership, use, respect to its liability as mortgagee, assignee, maintenance, repair, construction, erection or successor or receiver for "bodily injury", "property removal of any of the following for which that damage" or "personal and advertising injury" governmental entity has issued such permit or that; authorization: advertising slgns, awnings, RIA MayogunmE DwZdm REmEw n & Arveav® Sr CG D4 67 02 19 t7 2017 The Travelers Indemnity Company. All rights reserved. 1 1L[$/s" 7az� P&T,c includes copyrighted material of Insurance Services Office, Inc. with its permissio n-r?.11AU.mg «�i_iad, Page 6 of 8 6U4RSSE2 COMMERCIAL GENERAL LIABILITY canopies, cellar entrances, coal holes, driveways, manholes, marquees, hoist away openings, sidewalk vaults, elevators, street banners or decorations. H. BLANKET ADDITIONAL INSURED — GOVERNMENTAL ENTITIES — PERMITS OR AUTHORIZATIONS RELATING TO OPERATIONS The following is added to SECTION II — WHO IS AN INSURED: Any governmental entity that has issued a permit or authorization with respect to operations performed by you or on your behalf and that you are required by any ordinance, law, building code or written contract or agreement to include as an additional insured on this Coverage Part is an insured, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" arising out of such operations. The insurance provided to such governmental entity does not apply to: a. Any "bodily injury", "property damage" or "'personal and advertising injury" arising out of operations performed for the governmental entity; or b. Any "bodily injury" or "property damage" included in the "products -completed operations hazard". I. BLANKET ADDITIONAL INSURED — GRANTORS OF FRANCHISES The following is added to SECTION II — WHO IS AN INSURED: Any person or organization that grants a franchise to you is an insured, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" arising out of your operations in the franchise granted by that person or organization. If a written contract or agreement exists between you and such additional insured, the limits of insurance provided to such insured will be the minimum limits that you agreed to provide in the written contract or agreement, or the limits shown in the Declarations, whichever are less. J. INCIDENTAL MEDICAL MALPRACTICE 1. The following replaces Paragraph b. of the definition of "occurrence" in the DEFINITIONS Section: b. An act or omission committed in providing or failing to provide "incidental Page 4of5 medical services", first aid or "Good Samaritan services" to a person, unless you are in the business or occupation of providing professional health care services. 2. The following replaces the last paragraph of Paragraph 2.a.(1) of SECTION II — WHO IS AN INSURED: Unless you are in the business or occupation of providing professional health care services, Paragraphs (1)(a), (b), (c) and (d) above do not apply to "bodily injury" arising out of providing or failing to provide: (a) "Incidental medical services" by any of your "employees" who is a nurse, nurse assistant, emergency medical technician, paramedic, athletic trainer, audiologist, dietician, nutritionist, occupational therapist or occupational therapy assistant, physical therapist or speech -language pathologist; or (b) First aid or "Good Samaritan services" by any of your "employees" or "volunteer workers", other than an employed or volunteer doctor. Any such "employees" or "volunteer workers" providing or failing to provide first aid or "Good Samaritan services" during their work hours for you will be deemed to be acting within the scope of their employment by you or performing duties related to the conduct of your business. 3. The following replaces the last sentence of Paragraph 5. of SECTION III — LIMITS OF INSURANCE: For the purposes of determining the applicable Each Occurrence Limit, all related acts or omissions committed in providing or failing to provide "incidental medical services", first aid or "Good Samaritan services" to any one person will be deemed to be one "occurrence". 4. The following exclusion is added to Paragraph 2., Exclusions, of SECTION I — COVERAGES — COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE LIABILITY: Sale Of Pharmaceuticals "Bodily injury" or "property damage" arising out of the violation of a penal statute or ordinance relating to the sale of pharmaceuticals committed by, or with the knowledge or consent of, the insured. RIA M&1 ohiiim t Rtviewn F. Amovm BY., 2017 The Travelers Indemnity Company. All rights reserved. Includes copyrighted material of Insurance services Office, Inc. with its permission. R¢kmM ge""it°"' e"�'"e Page 7 of 8 6U4RSSE2 S. The following is added to the DEFINITIONS Section: "Incidental medical services" means: a. Medical, surgical, dental, laboratory, x- ray or nursing service or treatment, advice or instruction, or the related furnishing of food or beverages; or b. The furnishing or dispensing of drugs or medical, dental, or surgical supplies or appliances. 6. The following is added to Paragraph 4.b., Excess Insurance, of SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS: COMMERCIAL GENERAL LIABILITY subject to Paragraph 2.a.[1) of Section II — Who Is An Insured. K. BLANKET WAIVER OF SUBROGATION The following is added to Paragraph B., Transfer Of Rights Of Recovery Against Others To Us, of SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS: If the insured has agreed in a contract or agreement to waive that insured's right of recovery against any person or organization, we waive our right of recovery against such person or organization, but only for payments we make because of: This insurance is excess over any valid and a, "Bodily injury" or "property damage" that collectible other Insurance, whether primary, occurs; or excess, contingent or on any other basis, b. "Personal and advertising injury" caused by that is available to any of your "employees" an offense that is committed; for "bodily injury" that arises out of providing or falling to provide "incidental medical subsequent to the execution of the contract or services" to any person to the extent not agreement. r EwEn & nPPR. CG D4 67 02 19 a 2017 The Travelers Indemnity Company. All rights reserved. f� "]per Includes copyrighted material of Insurance Services Office, Inc. Mth its permissio Rsi[ genrnt Uetiurf Fli[ie Page 8 of 8 6U4RSSE2 COMMERCIAL GENERAL LIABILITY 4. Other Insurance (ii) That is insurance for "premises If valid and collectible other insurance is available to damage"; the insured for a loss we cover under Coverages A (iii) If the loss arises out of the or B of this Coverage Part, our obligations are maintenance or use of aircraft, limited as described in Paragraphs a. and b. below. "autos" or watercraft to the extent As used anywhere in this Coverage Part, other not subject to any exclusion in this insurance means insurance, or the funding of Coverage Part that applies to losses, that is provided by, through or on behalf of: aircraft, "autos" or watercraft; (i) Another insurance company; (iv) That is insurance available to a premises owner, manager or (ii) Us or any of our affiliated insurance companies, lessor that qualifies as an insured except when the Non cumulation of Each under Paragraph 4. of Section II -- Occurrence Limit provision of Paragraph 5. of Who Is An Insured, except when Section III — Limits Of Insurance or the Non Paragraph d. below applies; or cumulation of Personal and Advertising Injury (v) That is insurance available to an Limit provision of Paragraph 4. of Section III — equipment lessor that qualifies as Limits of Insurance applies because the an insured under Paragraph 5. of Amendment — Non Cumulation Of Each Section II — Who Is An Insured, Occurrence Limit Of Liability And Nan except when Paragraph d. below Cumulation Of Personal And Advertising Injury applies, Limit endorsement is included in this policy; (b) Any of the other insurance, whether (iii)Any risk retention group; or primary, excess, contingent or on any (iv)Any self-insurance method or program, in other basis, that is available to the which case the insured will be deemed to be insured when the insured is an the provider of other insurance. additional insured, or is any other Other insurance does not include umbrella insured that does not qualify as a insurance, or excess insurance, that was bought named insured, under such other specifically to apply in excess of the Limits of insurance. Insurance shown in the Declarations of this (2) When this insurance is excess, we will Coverage Part. have no duty under Coverages A or B to As used anywhere in this Coverage Part, other defend the insured against any "suit" if any insurer means a provider of other insurance. As other insurer has a duty to defend the defend "suit", used in Paragraph c. below, insurer means a insured against that If other provider of Insurance. insurer defends, we will undertake to do so, but we will be entitled to the insured's rights a. Primary Insurance against all those other insurers. This insurance is primary except when (3) When this insurance is excess over other Paragraph b. below applies. If this insurance is insurance, we will pay only our share of the primary, our obligations are not affected unless amount of the loss, if any, that exceeds the any of the other insurance is also primary. sum of: Then, we will share with all that other insurance (a) The total amount that all such other by the method described in Paragraph c, below, insurance would pay for the loss in the except when Paragraph d. below applies. absence of this insurance; and b, Excess Insurance (b) The total of all deductible and self - insured amounts under all that other (1) This insurance is excess over: insurance. (a) Any of the other insurance, whether (4) We will share the remaining loss, if any, primary, excess, contingent or on any with any other insurance that is not other basis: described in this Excess Insurance provision and was not bought specifically to (i) That is Fire, Extended Coverage, apply in excess of the Limits of Insurance Builder's Risk, Installation Risk or shown in the Decl< �� " " � similar coverage for "your work"; Part. RIA WmgammLNW. ftm wm & Arreav® ev; 7n �irrean CG T1 00 02 19 © 2017 The Travelers Indemnity Company. All rights reserved. �""'`� Rislt Mana9encvnflnicai Aide Includes copyrighted mater€al of Insurance Services Office, Inc. with its permission. NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor ARC Document Solutions, Inc. Name: Project A-2022-217 Number: Project First Amendment To Agreement With ARC Document Name: Solutions Inc. The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: TYPE OF EXPIRATION COI POLICY NUMBER FILE NAME INSURANCE DATE DATE AUTOMOBILE 8107R8493842343G 02/26/2024 02/27/2023 santa ana.pdf LIABILITY GENERAL LIABILITY P6307R80315ACOF23 02/26/2024 02/27/2023 santa ana.pdf City of Santa Ana PROFESSIONAL W124BC22101 04/15/2023 02/28/2023 Professional LIABILITY Liabilty 04.15.2023.pdf WORKERS City of Santa COMPENSATION UB2L6010822351RAZFLGAMA 02/26/2024 02/22/2023 Ana COI AND EMPLOYERS' 2023-2024.pdf LIABILITY Thank you, City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 2/28/2023 6:49 PM NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor ARC Document Solutions, Inc. Name: Project A-2022-217 Number: Project First Amendment To Agreement With ARC Document Name: Solutions Inc. The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: TYPE OF EXPIRATIOCOI POLICY NUMBER FILE NAME INSURANCE N DATE DATE AUTOMOBILE 02/27/202 8107R8493842343G 02/26/2024 santa ana.pdf LIABILITY 3 GENERAL 02/27/202 P6307R80315ACOF23 02/26/2024 santa ana.pdf LIABILITY 3 City of Santa Ana COI 2023- PROFESSIONAL 04/12/202 W124BC231201 04/15/2024 2024_04.24.23_Professional.p LIABILITY 3 df PROFESSIONAL LIABILITY 04/12/202 INCLUDES W124BC231201 04/15/2024 viewcert (1).pdf 3 CYBER LIABILITY WORKERS COMPENSATIO UB2L6010822351RAZFLGAM02/22/202City of Santa Ana COI 2023- N AND 02/26/2024 A 3 2024.pdf EMPLOYERS' LIABILITY Thank you, City of Santa Ana From:City of Santa Ana To:Lynch, Breanna; btaul@mcgriff.com; ed.worcester@e-arc.com; HR Admin Subject:Internal Notice of Compliance Date:Wednesday, March 13, 2024 12:59:22 PM NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor ARC Document Solutions, Inc. Name: Project A-2022-217 Number: ProjectFirst Amendment To Agreement With ARC Document Name:Solutions Inc. The Certificate of Insurance (COI) submitted indicates that the coverages comply with the insurance requirements. The compliant coverage(s) are: TYPE OFPOLICYEXPIRATIONCOI FILE NAME INSURANCENUMBERDATEDATE AUTOMOBILE 711018408000002/26/202502/27/2024ARC - City of Santa Ana.PDF LIABILITY GENERAL 711018408000002/26/202502/27/2024ARC - City of Santa Ana.PDF LIABILITY PROFESSIONALCity of Santa Ana COI 2023- W124BC23120104/15/202404/12/2023 LIABILITY2024_04.24.23_Professional.pdf PROFESSIONAL LIABILITY INCLUDESW124BC23120104/15/202404/12/2023viewcert (1).pdf CYBER LIABILITY WORKERS COMPENSATION ANDUB2L7502842351K02/26/202502/27/2024ARC - City of Santa Ana.PDF EMPLOYERS' LIABILITY No further action is required at this time. Thank you,