HomeMy WebLinkAboutBRIGHTLIFE DESIGNS, LLC (2)INS"URANCE NOT ON FILE
WORK MAY NOT PROCEED
CLERK OF COUNCIL
DATE:
)VISION OF HOLIDAY
A WA_
A-2022-222
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on November 7,
v12022, by and between Brightfife Designs, LLC, a California limited liability company
1("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California ("City").
RECITALS
�a
A. On September 1, 2022, the City and Contractor entered into Agreement No. N-2022-271
("Agreement") for Contractor to install and store decorative lighting in Downtown Santa Ana.
The Agreement runs through September 30, 2025.and is current and in -effect,
B. The City, as part of its yearly celebration of the Winter Holiday season, submitted a Request
for Proposal No. 20-119 ("RFP") for qualified and experienced contractors for the installation,
removal, and storage of holiday decorations for up to four (4) years. In 2020, Contractor's
proposal to this R1,P was selected by the City, however, due to budgetary issues, the City only
engaged with Contractor on a yearly basis in 2020 and 2021. Consistent with City Purchasing
Rules and Regulations, the City's Purchasing Manager approved the use of the RFP to further
engage the Contractor for installation and storage of holiday decorations in Downtown Santa
Ana,
C. In accordance with the terms and conditions of the Agreement, the Parties desire to amend the
Agreement to expand the scope of services, increase the compensation for said additional
services to provide Winter Holiday decorations for 2022 and 2023, and clarify the term of the
Agreement.
The Parties therefore agree:
L Section 1, Scope of Work, is amended to include the following services:
Downtown Holiday Lighting: Scope of Work is amended to include services detailed in
the attached proposal dated September 22, 2022, and is attached hereto as Exhibit A-1 to
this First Amendment. Contractor agrees to provide a similar proposal for 2023 Holiday
decorations no later than October 1, 2023. City will provide, in writing, its approval of the
2023 proposal. Any services not related to the Winter Holiday decorations may be subject
to further amendment, which will require approval by the City Council for the City of Santa
Ana.
City Full Holiday Decor: Scope of Work is amended per the attached proposal dated
November 3, 2022, and attached hereto as Exhibit B-1 to this First Amendment.
• Tree Lighting: Scope of Work is amended per the attached proposal dated October 28,
2022, and attached hereto as Exhibit C-1 to this First Amendment.
• On -Call Services: Contractor agrees to provide proposals, as directed by the City, for
Page I of 2
additional services as provided in RFP 20-119, City will provide, in writing, its approval
of said proposal. Any services not related to those defined by the RFP may be subject to
further amendment, which will require approval by the City Council for the City of Santa
Ana.
2. Section 2, Compensation, is amended to increase the compensation for services provided by
$370,000, This amount includes an annual not -to -exceed amount of $60,000 for services
related to Exhibit A.-1 for 2022 and 2023. Compensation, in an amount not -to -exceed
$250,000 shall cover costs related to Exhibits B-1, C-1, and any on -call services, as detailed
above. Any increase to agreement, for the services detailed here, will require approval by the
City Council for the City of Santa Asia.
3. Section 3, Term, is hereby amended to memorialize that services related to the Winter Holiday
decoration detailed in this First Amendment shall be completed by October 31, 2024. The
term of the Agreement, as detailed in Recital A, shall not be changed or modified by this First
Amendment.
4. kxcept as modified by this First Amendment, all other terms and conditions of the Agreement
shall retrain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above,
ATTEST
=,.aa
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO,
City Attorney
By:
on Salvatierra
Deputy City Attorney
RECOMMENDED FOR APPROVAL
Michael Garcia
Executive Director
Community Development Agency
CITY OF SANTA AN A
1 RI TINE RIDGE
City Manager
CONTRACTOR
Na
Ti 6rv�
Page 2 of 2
EXHIBIT 1
EXHIBIT A-1
Exhibit A-1 tAWfSt)Ampndment
A*
o E s 1 G N S
September 22, 2022
Contact Name: Julie Castro
Title: Economic Development Specialist II
Client dame: City of Santa Ana
Email: JCastro5@santa-ana.org
Phone: (714) 647-6585
City of Santa Ana Holiday Proposal 2022 V4
"PROPOSAL"
Installation, Removal & Storage of Customer Owned Decorations
Labor for all rental decorations included
SUMMARY REPORT:
Bow and Garland Decor on Lamp Posts
Lighted Elements, Enhancement options (see separate - Spec Sheet).
City Wide decor
- New Additional Items Proposed
DETAILED REPORT:
Existing Lamp Post Decor — on 4th Street from French St. to Ross St.
Installation of seventy-nine (79) Light Posts with 10' sections of decorated garland two (2gty) per pole.
Customer owned decorations. Price includes Labor for installation, removal & storage of customers decor.
(158) total of 24" Red Bows with gold trim. Each Light Post will have a bow on either side, (2) bows per po{e.
Labor Cost Per kit is $160 each.
Labor installation, Removal Cost $12,640.00
Storage Cost $3,800,00
Tota! $16,440.00
Purchase of New Light Pole Kits
- Five (5) New 24" Double Bow Accent Kit with Red Bows, 10' of Mountain Pine Garland with Red and Gold Decor.
Unlit.
- Labor & storage for Five (5) New 24" Double Bow Accent Kit (2) Gold bows, 10' of Mountain Pine Garland with
Red and gold decor. Unlit.
Purchase of New Kits Price Per Each $495.00
Labor Installation, Removal & Storage Per Each $160.00
Total $3,275.00
10' Lighted Seating Teddy Bear
- One (1) 10' Lighted Giant Teddy Bear, installation, and removal at Plaza Calle Cuatro.
Lease Price $11,995.00
BrightLife Designs LLC
16351 Gothard St, STE C, Huntington Beach, CA 92647
Phone: 714-326-8326; Direct: 714-372-2274
www.Brighti ifedesigns.corn
EXHIBIT 1
*D E S I *(3M
AV
Holida Cafe Patio Lights S4 Lights- Plaza Calle Cuatro
Installation and Removal of LED RGB color changing patio lights. Lights will be strung from lamp post to lamp
post. There is six lamp posts in Plaza Calle Cuatro, approximately 150' of string cables and lights. RGB Lights are
S4 color changing lights. Lights will be hung over head to enhance the plaza.
Rental Price $2,225.00
8' Red Lighted Bow
One (1) 3D 8' Lighted LED red bow installed at Plaza Calle Cuatro.
- Installation of a Large Lighted Red Bow that will be installed above the Giant Teddy Bear in front of the Santa
ana sign. The bow is lighted with Red glitter fabric for day and nighttime appeal. The bow has an 8' button top
and two 8' tails along either side.
*Install Logistics to be discussed with City prior to installation.
- Please see sample photos for reference.
Rental Price $5,900.00
IPS LED Projector Systems
IPS LED light projected on Cinema building or the side of the city parking structure. with a custom gobo with
verbiage. Snowflakes projected on the building walls. Use of a several LED Leko projectors and pipe and base.
We recommend two locations; price is per location.
Rental Price Per Location $4,950.00
Total Rental for Two (2) $9,900.00
Snowflake Ribbon Overstreet Decor- on 4th Street (French St. to Ross SQ
Installation of One (1) Overstreet Snowflake Ribbon Overstreet Element per existing Guide cables between
buildings down 4'h street. Snowflake Skylines have one (1) 48" snowflakes and two (2) snowflake ribbon LED
lighted mounts per each design.
Eight possible locations at Eight Guide cables down 4tn street. Power availability at each cable to be discussed
with city.
At least Two (2) Skylines Recommended.
V Please see reference photo.
Rental Price Per Skyline $2,900.00
Total Rental for Two (2) $5,800.00
Total Rental Cost $55,53S.00
Amount Due upon Acceptance of Proposal $27,767.50
Amount Due Prior to Installation Commencing $27,767.50
Total $55,535.00
BrightLife Designs LLC
16351 Gothard st, STE C, Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
Timing and Agreement:
This Agreement shall commence on October 30, 2022, the date first written above for a Two (2) year term_ with
the option for the City to grant up to a tw_ o-year renewal, exercisable in writing by the City Manager and the City
Attorney, unless terminated earlier in accordance with Section 15, below. *3% CPI Increase implemented annually.
Rental:
Yes, Installation & Removal Services, Holiday Decor
Purchase:
N/A
Installation Date:
First week of Nov. 1st 2022-
Working Hours;
Business Hours & Night Hours
Strike Date:
First Week of January 2023
Installation Address:
Downtown, Santa Ana, CA 90745
City Permits:
* Prlce does not include city permits, additional cost for required permits.
Insurance:
Fee of $200.00 if Additionally Insured Certificate is required.
To execute this agreement, sign this proposal and the Terms and Conditions. Please note the payment schedule above, in addition any
delinquent accounts wlth a past due balances are subject to a $90.00 late fee. Upon receipt of initial payment, the dates of installation
& removal will be secured. This quote is valld for 15 days. Thank you.
Sincerely,
Joe Castro Will Gugerty
Confirmed By and on Behalf of
City of Santa Ana
Authorized Signer Printed Name
BrightLife Designs LLC
16351 Gothard 5t, STE C, Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Bri htlifedesi ns.com
Date
EXHIBIT 1
EXHIBIT B-1
Exhibit B-1 to fhi ��rstlAmendment
BI
D*IG
Michael Ortiz November 3, 2022
Parks and Recreation
City of Santa Ana
20 Civic Center Plaza
(714)615-0892
City of Santa Ana City Hall Holiday Decor Proposal
Installation of Rental Lighting and Decorations
SUMMARY REPORT:
Tree Lighting and Holiday Decor
- Proposal is menu Style, please select all that you wish to apply.
Please refer to site map for location of proposed elements.
DETAILED REPORT:
Public Library
Large Palm Trees
Six (6) Palm Trees to be wrapped with BrightLife Designs commercial grade Warm White Mini Lights located at the
Public Library Roundabout. Tree wrap will start ground level going up to the nut of the tree. Approximately Fourteen -
Sixteen (14-16) light strands will be used on each tree.
Outlet Is located 10ft up on one palm.
Power ran overhead between each palm.
City Hall Plaza
Palm Trees
Rental and Installation Price: $3,600.00
- Ten (10) Palm Trees to be wrapped with BrightLife Designs commercial grade Warm White Mini Lights located in the
planter of the City Hall Building. Tree wrap will start ground level going up to the nut of the tree. Approximately Ten to
Twelve (10-12) light strands will be used on each tree.
- Three (3) Small Palms in the center wrapped with lights. Addition
- Three (3) Lighted Reindeer placed throughout the planter between the trees. Addition
Outlet Is located 10ft up on one palm.
Power ran on the ground between each palm.
Rental and Installation Price: $S,600.00
Olive Trees
Twenty -Four (24) Olive Trees to be wrapped with commercial grade BrightLife Designs Warm White Mini Lights located
behind Santa Ana City Hall. Tree wrap will start at base level going up to the foliage of the tree. Height of wrap could
vary from tree to tree based on what the foliage allows for. Approximately Six to Eight (6-8) light strands will be used
on each tree.
Power will be supplied by the city.
BrightLife Designs will have to run Power overhead between each planter.
Each Tree gets their own power cord to allow for client owned system.
Rental and installation Price: $10,800.00
BrightLife Designs LLC
16351 Gothard St, STE C Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightiifedesigns.com
EXHIBIT I
• /
Overhead Lighting (Olive Trees)
Approximately Six Hundred and Twenty -Five (625) Feet of Warm White Faceted S14'Bistro Style' Lighting Ran
overhead between each tree/planter.
The lights will be installed in a crisscross pattern.
Power will be supplied by the city.
Two separate power lines.
BrightLife Designs will have to run Power overhead between each planter.
Rental and Installation Price: $9,375.00
One (1) Large Lighted Ornament Walkthrough Photo Op Element
- One (1) Large Lighted Walk-through Ornament Photo Op positioned near the fountain and large tree.
The element is 14.76ft L x 14.76ft W x 13.28ft H.
Power will be run to a city installed outlet near the fountain.
Please see map for proposed location of element.
Japanese Garden Area -Addition Rental and Installation Price: $11,975.00
Ten (10) Trees to be wrapped with BrightLife Designs commercial grade Warm White Mini Lights located throughout
the Japanese Garden Area.
Every other outer pillar of the structure be wrapped with lights. Approximately 11 pillars to be wrapped with lights.
Other areas
Outlet Is located in the ground next to main front walkway.
Rental and Installation Price: $9,150.00
Total: $50,500.00
Amount Due Acceptance of Proposal 50%: $25,250.00
Amount Due Upon Installation 50% $25,250.00
Total: $50,500.00
Timing and Agreement:
- One year agreement starting Nov 12022 through Oct 31, 2023, with two (2) one-year optional extensions at City of Santa Ana discretion
and based on BrightLife's performance and mutual agreement. Original Price will remain in effect for the remainder of the contract years
two (2023) and three (2024).
Rental:
Yes, Installation and Removal of Rental Decor.
Purchase:
N/A
Installation Date:
Dec 4th-8th 2022.
Working Hours:
Business Hours
Strike Date:
N/A
Installation Address:
26 Civic Center Plaza
Optional Insurance: Insurance Certificates, Fee of $200 Accepted Or Denied (please circle one
BrightLife Designs LLC
16351 Gothard St, STE C Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Bri htlifedesi ns.com
EXHIBIT I
To execute this agreement, CIRCLE ALL THAT APPLY, sign this proposal and the Terms and Conditions. Please note the payment
schedule above, in addition any delinquent accounts with a past due balances are subject to a $90.00 late fee. Upon receipt of initial
payment, the dates of installation & removal will be secured. This quote is valid for 10 days. Thank you.
Sincerely,
Joe Castro
Confirmed By and on Behalf of
City of Santa Ana
Wiil Gugerty
Authorized Signer Printed Name
BrightLife Designs LLC
16351 Gothard St, STE C Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Bri htlifedesi ns.com
Date
IMM11 lis
EXHIBIT C-1
ExhibitC-,EXHW+ nlendment
October 28th, 2022
Cesar Rodriguez
Senior Civil Engineer
City of Santa Ana
20 Civic Center Plaza
(714) 647-5626
City of Santa Ana Bristol & 11t Tree Lighting
v2
Installation of Rental Lighting Decorations
SUMMARY REPORT.
- Palm Tree Lighting.
DETAILED REPORT:
Palm Trees
Nineteen (19) Palm Trees to be wrapped with commercial grade Warm White Mini Lights located on Bristol & 1st. Tree
wrap will start eight (8) feet above ground level going approximately 1S-18 feet up in the tree. Approximately Sixteen
(16) light strands will be used on each tree.
City will run power from closest street pole. From there power can be run overhead between each tree.
Rental Price Per Palm $475.00
Amount Due Prior to Installation Commenting 50%: $4,512.50
Amount Due Upon Installation 50% $4,512.50
Total: $9,025.00
Pricing Schedule
Year 1 (2022)
Year 2 (2023)
Year 3 (2024)
$ 9,025.00
$ 9,386.00
1 $ 9,761.44
Timing and Agreement:
- Multi -year agreement starting Nov 12022 through Oct 31, 2025, with two (2) one-year optional extensions at City of Santa Ana
discretion and based on BrightLife's performance and mutual agreement. Original Price will remain in effect for the remainder of the
contract years two (2023) and three (2024). *Excluding an annual 4% annual CPI Increase.
Rental:
Yes, Installation and Removal of Rental Decor,
Purchase:
TSD
Installation Date:
Nov 2022 or Dec 3r°-10th
Working Hours:
Business Hours
Strike Date:
N/A
Installation Address:
S Bristol 5t & W 1st St
Insurance:
Fee of $200.00 if Additionally Insured Certfficate is required
BrightLife Designs LLC
16351 Gothard St, STE C Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
EXHIBIT
y S46
To execute this agreement, CIRCLE ALL THAT APPLY, sign this proposal and the Terms and Conditions. Please note the payment
schedule above, in addition any delinquent accounts with a past due balances are subject to a $90.00 late fee. Upon receipt of initial
payment, the dates of installation & removal will be secured. This quote is valid for 5 days. Thank you.
Sincerely,
Joe Castro Will Gugerty
Confirmed By and on Behalf of
City of 5anta Ana
Authorized Signer Printed Name
BrightLife Designs LLC
16351 Gothard St, STE C Huntington Beach, CA 92647
Phone: 714-326-8326; Direct : 714-372-2274
www.Brightlifedesigns.com
Date