HomeMy WebLinkAboutBLACK O'DOWD & ASSOCIATES, INC. dba BOA ARCHITECTUREINSURANCE ON FILE
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
11.2I)•2023
CLERK OF COUNCIL
DATE: DEC 2 9 2022
N-2022-376
AGREEMENT WITH BLACK O'DOWD AND ASSOCIATES, INC., DBA BOA
ARCHITECTURE TO PROVIDE ARCHITECTURAL SERVICES FOR RESTROOM
_UA IMPROVEMENTS
(/ii"C THIS AGREEMENT is made and entered into this 19 day of December 2022 by and between
(�iNidtA L� � V) Black O'Dowd and Associates, Inc., a California corporation dba BOA Architecture
("Consultant"), and the City of Santa Ana, a chatter city and municipal corporation organized and
existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On September 29, 2022, the City issued Request for Proposal ("RFP") No. 22-104,
by which it sought qualified consultants to provide architectural services for PAAL
Center ADA restroom upgrades for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was selected by the City.
Consultant represents that it is able and willing to provide the services described in
the scope of work that was included in RFP 22-104.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the tasks and services described in the scope of work that was
included in RFP No. 22-104, which is attached as Exhibit A and incorporated in full, and as further
described in Consultant's Proposal, which is attached as Exhibit B and incorporated in full.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services
under this Agreement, the rates and charges identified in Exhibit C. The total sum
to be expended under the term of this Agreement, including any extension
period(s), shall not exceed Fifty Thousand Dollars and Zero Cents ($50,000). The
sum is comprised of (1) the base amount of $35,500 and (2) a contingency in the
amount of $14,500 for additional services at the City's sole discretion.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
C. Payment need not be made for work that fails to meet the standards of performance
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- c4_"N
set forth in the Recitals and Scope of Work; which may reasonably be expected by
City.
3. TERM
This Agreement shall commence on the date first written above for a term of three (3)
years, unless terminated earlier in accordance with Section 17, below. The term of this Agreement
may be extended for two (2) one (1) year periods upon a writing executed by the City Manager
and City Attorney,
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq, as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONSULTANT
Consultant shall, during the entire term of this Agreement, be construed to be an
independent consultant and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
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Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
7, INSURANCE
Consultant shall procure and maintain for the duration of the Agreement insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Minimum Scope and Limit of Insurance
Commercial General Liability (CGL): Insurance Services Office Form CO
00 01 covering CGL on an `occurrence" basis, including products and
completed operations, property damage, bodily injury and personal &
advertising injury with limits no less than $1,000,000 per occurrence. If a
general aggregate limit applies, either the general aggregatelimit shall apply
separately to this project/location (ISO CG 25 03 or 25 04) or the general
aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code
1), or if Consultant has no owned autos, hired, (Code 8) and non -owned autos
(Code 9), with a limit no less than $1,000,000 per accident for bodily injury and
property damage.
3. Workers' Compensation: as required by the State of California, with Statutory
Limits, and Employer's Liability Insurance with limit of no less than
$1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): insurance appropriate to the
Consultant's profession, with limit no less than $2,000,000 per occurrence or
claim, $2,000,000 aggregate.
S. Broader Coverage: if the Consultant maintains broader coverage and/or
higher limits than the minimums shown above, the City requires and shall be
entitled to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
b. Other Insurance Provisions
Additional Insured Status: The City, its officers, officials, employees, and
volunteers are to be covered as additional insureds on the CGL policy with
respect to liability arising out of work or operations performed by or on behalf
of the Consultant including materials, parts, or equipment furnished in
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connectionwith such work or operations. General liability coverage can be
provided in the form of an endorsement to the Consultant's insurance (at least
as broad as ISO Form CG 20 10 1185 or if notavailable, through the addition of
both CO 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later
edition is used).
2. Primary Coverage: For any claims related to this contract, the Consultant's
insurance coverage shall be primary coverage at least as broad as ISO CG 20
01 04 13 as respects the City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by the City, its officers, officials,
employees, or volunteers shall be excess of the Consultant's insurance and shall
not contribute with it.
Notice of Cancellation: Each insurance policy required above shall provide
that coverage shall not be canceled, except with notice to the City.
4. Waiver of Subrogation: Consultant hereby grants to City a waiver of any right
to subrogation that any insurer of said Consultant may acquire against the City
by virtue of the payment of any loss under such insurance. Consultant agrees
to obtain any endorsement that may be necessary to affect this waiver of
subrogation, but this provision applies regardless of whether or not the City has
received a waiver of subrogation endorsement from the insurer.
Self -Insured Retentions: Self -insured retentions must be declared to and
approved by the City. The City may require theConsultant to purchase coverage
with a lower retention or provide proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the retention.
The policy language shall provide, or be endorsed to provide, that the self -
insured retention may be satisfied by either the named insured or City.
6. Acceptability of Insurers: Insurance is to be placed with insurers authorized
to conduct business in the state with a current A.M. Best's rating of no less
than A:VII, unless otherwise acceptable to the City.
7. Claims Made Policies: If any of the required policies provide coverage on a
claims -made basis:
The Retroactive Date must be shown, and must be before the date of the
contract or the beginning of contract work.
ii. Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract of
work.
iii. If coverage is canceled or non -renewed, and not replaced with another
clainns-made policy form with a Retroactive Date prior to the contract
Page 4 of 10 /��� _ % ( _L
effective date, the Consultant must purchase "extended reporting"
coverage for a minimum of five (5) years after completion of work.
8. Verification of Coverage: Consultant shall furnish the City with original
Certificates of Insurance including all required amendatory endorsements (or
copies of the applicable policy language effecting coverage requiredby this
clause) and a copy of the Declarations and Endorsement Page of the CGL policy
listing allpolicy endorsements to City before work begins. However, failure to
obtain the required documents prior to the work beginning shall not waive the
Consultant's obligation to provide them.
The City reserves the right to require complete, certified copies of all required
insurance policies,including endorsements required by these specifications, at
any time.
Subcontractors: Consultant shall require and verify that all subcontractors
maintain insurance meeting all the requirements stated herein, and Consultant
shall ensure that City is an additional insured on insurance required from
subcontractors.
10. Special Risks or Circumstances: City reserves the right to modify these
requirements, including limits, based on the nature of therisk, prior experience,
insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant or its subcontractors, agents, employees, or other persons
acting on their behalf which relates to the set -vices described in section I of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages,just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
Page 5 of 10 ) ( JAB
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infi•ingement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business homy. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
Page 6 of 10 4f,---J' / ( )
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Consultant: Black O'Dowd and Associates, Inc. dba BOA Architecture
1511 Cota Avenue
Long Beach, CA 90813
Attn: Edward Lok Ng
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
Page 7 of 10 C � ( 'a �
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services that are the subject to this
Agreement performed by City personnel or by other contractors retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right,
or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shalt be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
Payment need not be made for work that fails to meet the standard of performance
specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under
this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply
with all applicable federal, state and local laws and regulations.
Page 8 of 10 �c ��
N-2022-376
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST: CITY OF SANTA ANA
Clerk of the Council
Kristine Ridge
City Manager
APPROVED AS TO FORM BLACK O'DOWD AND ASSOCIATES,
SONIA R. CARVALHO INC., DBA BOA ARCHITECTURE
City Attorney
c
By: ,
randonSalvatierra Edward LokNg �r [2_Z7- 2L
Deputy City Attorney President
[signatures continued on next page]
Page 9 of 10 „-_---� p C
RECOMMENDED FOR APPROVAL
Nabil Sa6d, PE
Executive Director
Public Works Agency
Page 10 of 10
,acoR®� CERTIFICATE OF LIABILITY INSURANCE
DATE(MMIOoMYY)
`.../
11/28/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER
CONTACT Tina Cowie
NAME:
Cornerstone Specialty Insurance Services, Inc.
HONEo (714) 731-7700 FAX (714) 731 -7750
IPA Ent: A/C, No:
14252 Culver Drive, A299
ADDRESS: tlna@cornerstonespecialty.com
INSURER(S) AFFORDING COVERAGE
NAIC9
Irvine CA 92604
INSURERA: RLI Insurance Company
13056
INSURED
INSURER B: Aspen American Insurance Company
43460
BOAARCHITECTURE
INSURER C:
1511 Cote Avenue
INSURER D:
INSURER E
Long Beach CA 90813
INSURERF:
CERTIFICATE NUMBER: 2z/z3
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTR
TYPE OF INSURANCE
0
o
POLICY NUMBER
FF
MM/DUP/YYY
POLICY EXP
MMIDDNYYY)
LIMITS
X
COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE I —XI OCCUR
EACH OCCURRENCE
$ 2,000,000
PREMISES Eaoccurrence
$ 1,000,000
x
MED EXP(Any one person)
$ 10,000
ADDT'L INSURED /P&NC
X1
BLNKTWVROFSUBRO
PERSONAL&ADV INJURY
$ INCLUDED
A
Y
Y
PSB0007999
11/20/2022
11/2012023
GEN'LAGGREGATELIMITAPPLIES PER:
POLICY [g JECTPRO- ❑ LOC
GENERALAGGREGATE
$ 4,000,000
PRODUCTS - COMP/OPAGG
$ 4,000,000
$
OTHER:
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
Ea accident
$ 2,000,000
BODILY INJURY (Per person)
$
ANYAUTO
A
OWNED SCHEDULED
AUTOS ONLY AUTOS
HIRED v NON -OWNED
AUTOS ONLY ^ AUTOS ONLY
Y
Y
PSB0007999
11/20/2022
11/2012023
X
BGDILV INJURY(Per acdtlent)
$
PROPERTY DAMAGE
Per accitlenl
$
X1
UMBRELLA LIAR
OCCUR
EACH OCCURRENCE
$ 1,000,000
AGGREGATE
$ 1,000,000
A
EXCESS LIAB
CLAIMS -MADE
Y
Y
PSE0003983
11/2012022
11/20/2023
OED T RETENTION $
It
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETORIPARTNERIEXECUTIVE YIN
OFFICEWMEMBER EXCLUDED? ❑Y
(Mandatory In NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
NIA
Y
PSW0004454
11/2012022
11/2012023
v
/� STATUTE ERH
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE - EA EMPLOYEE
$ 11000,000
E.L. DISEASE -POLICY LIMIT
$ 1,000,000
B
Professional Llablllty
Claims Made
AAAE100264-04
11/20/2022
11/20/2023
EACH CLAIM
ANNUALAGGREGATE
$2,000,000
$2,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached If more space Is required)
The City of Santa Ana, Its officers, officials, employees, and volunteers are Additional Insured for General Llablllty & Non -owned and Hired Auto Liability, on
primaryfnon-contributory basis, but only if required by written contract with the Named Insured prior to an occurrence and as per attached endorsement.
Coverage is subject to all policy terms and conditions. 30 days Notice of Cancellation *Except 10 days Notice of Cancellation for non-payment of premium.
For Professional Liability coverage, the aggregate limit Is the total insurance available for all covered claims reported within the policy period.
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
City of Santa Ana Risk Management Division ACCORDANCE WITH THE POLICY PROVISIONS.
20 Civic Center Plaza
AUTHORIZED REPRESENTATIVE n
Santa Ana CA 92702 . //._
@ 1988.2015 ACORD CORPORATION. All rinhte
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
Policy Number: PSB0007999
Named Insured: BOA ARCHITECTURE
RLI Insurance Company
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPacv FOR PROFESSIONALS
BLANKET ADDITIONAL INSURED ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESSOW NERS COVERAGE FORM - SECTION II — LIABILITY
1. C. WHO IS AN INSURED is amended to include as
an additional insured any person or organization that
you agree in a contract or agreement requiring
insurance to include as an additional insured on this
policy, but only with respect to liability for "bodily
injury", "property damage" or "personal and
advertising injury" caused in whole or in part by you
or those acting on your behalf:
a. In the performance of your ongoing operations;
b. In connection with premises owned by or rented
to you; or
c. In connection with "your work" and included
within the "product -completed operations
hazard".
2. The insurance provided to the additional insured by
this endorsement is limited as follows:
a. This insurance does not apply on any basis to
any person or organization for which coverage
as an additional insured specifically is added by
another endorsement to this policy.
b. This insurance does not apply to the rendering
of or failure to render any "professional
services".
c. This endorsement does not increase any of the
limits of insurance stated in D. Liability And
Medical Expenses Limits of Insurance.
3. The following is added to SECTION III H.2. Other
Insurance — COMMON POLICY CONDITIONS
(BUT APPLICABLE ONLY TO SECTION II —
LIABILITY)
However, if you specifically agree in a contract or
agreement that the insurance provided to an
additional insured under this policy must apply on a
primary basis, or a primary and non-contributory
basis, this insurance is primary to other insurance
that is available to such additional insured which
covers such additional insured as a named insured,
and we will not share with that other insurance,
provided that:
a. The "bodily injury" or "property damage" for
which coverage is sought occurs after you have
entered into that contract or agreement; or
b. The "personal and advertising injury" for which
coverage is sought arises out of an offense
committed after you have entered into that
contract or agreement.
4. The following is added to SECTION III K. 2.
Transfer of Rights of Recovery Against Others to
Us — COMMON POLICY CONDITIONS (BUT
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LIABILITY)
We waive any rights of recovery we may have
against any person or organization because of
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out of "your work" performed by you, or on your
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ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.
PPB 304 02 12 Page 1 of 1
Policy Number: PSE0003983
RLI Insurance Company
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® FOR DESIGN PROFESSIONALS
EXCESS LIABILITY ENHANCEMENT
SCHEDULE OF COVERAGES ADDRESSED BY THIS ENDORSEMENT
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This endorsement modifies insurance provided under the following:
COMMERCIAL EXCESS LIABILITY COVERAGE FORM
A. General Aggregate Limit — Per Project Or Per
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Paragraph 2.a. of C. Limits of Liability of SECTION
I — INSURING AGREEMENT is deleted and
replaced by the following:
a. The limit of liability stated in the Declarations as
general aggregate is the most we will pay during
each policy period for all ultimate net loss,
except ultimate net loss because of:
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completed operations hazard or;
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means
(1) premises involving the same or connecting
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K. Other Insurance
If other insurance, whether collectible or not, is
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covered by this policy, the insurance afforded by
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following:
PPU 304 06 10 Page 1 of 2
L. Subrogation
In the event of any payment under this policy, the
insured must notify us of any of the insured's rights
of recovery against any person or organization. We
shall be subrogated to all such rights. The
insured shall execute and deliver instruments
and papers and do whatever else is necessary to
secure such rights. The insured shall do nothing
after loss to prejudice such rights. However we
waive any rights of recovery we may have
against any person or organization if the
underlying insurance also waives such rights.
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PPU 304 06 10 Page 2 of 2
WORKERS' COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06
(Ed. 04-84)
WAIVER OF OUR RIGHTTO RECOVER FROM OTHERS ENDORSEMENT—CALIFORNIA
We have the right to recover our payments from anyone liable for an Injury covered by this policy. We will not enforce our right against the
person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract
that requires you to obtain this agreement from us.)
You must maintain payroll records accurately segregating the remuneration of your employees while engaged In the work described in the
Schedule.
The additional premium for this endorsement shall be%of the California workers compensation premium otherwise due on such
remuneration.
Person or Organization
All persons or organizations that are party to a
contract that requires you to obtain this
agreement, provided you executed the contract
before a loss
Schedule
Job Description
Job performed for any person or organization that you
have agreed with in a written contract to provide this
agreement.
This endorsement changes the policy to which it is attached and is effective on the date Issued unless otherwise stated.
(The information below is required only when this endorsement is Issued subsequent to preparation of the policy.(
Endorsement Effective 11/20/2022 Policy No. PSW0004454 Endorsement No.
Insured eOAARCHITECTURE Insurance Company RLI Insurance Company
EXHIBIT A
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ARCHITECTURAL SERVICES
PAAL CENTER ADA RE, STROOM UPGRADES
RFP NO.22-104
INTRODUCTIONBACKGROUND
The project proposes to rehabilitate the restrooms located within the Police Athletic and Activities
League (PAAL) Community Center, which is located at 2627 West McFadden Avenue, Santa
Ana, California. The project would remove architectural barriers that restrict access to those with
disabilities and improve the existing restrooms within the community center to comply with the
Americans with Disabilities act of 1990. In total, the project would rehabilitate four restrooms
(two male and two female) consisting of removing existing plumbing fixtures , installing new
fixtures with appropriate spacing , and updating the restrooms to provide an accessible path of
travel to enter and exit the restrooms. The PAAL community center was built in 1970. Project -
related physical changers would be limited to the interior of the PAAL Community Center and
more specifically to the four restrooms proposed for rehabilitation. There are no proposed
improvements to other interior spaces (such as lobbies or gathering spaces) and there would be
no alterations made to the exterior of the PAAL Community Center.
The facility needs its restrooms to be upgraded to be fully compliant with current Federal and
State Regulations as they pertain to the American's with Disabilities Act (ADA). This includes
the Federal "2010 ADA Standards for Accessible Design" as written by the U.S. Department of
Justice, and the 2013 California Building Code (Title 24, Part 2, of the California Code of
Regulations.)
An ADA compliance survey was completed by the City in May 2022. The City is seeking an
Architectural firm to take the findings from this survey and prepare Contract Documents to
address the deficiencies so the project can be competitively bid for construction. Depending on
the budget and estimated costs, the city would need to phase the work. Once 60 % documents are
completed, the city intends to pursue Community Development Block Grant (CDBG) funding.
The Scope of Work area includes, but is not limited to, the complete interior of the facility
restrooms.
Consultant Responsibilities:
The Consultant's responsibilities shall consist of the following project tasks:
City of Santa Ana RFP 22-104
Page Al-1
Task 1: Pre -Design
Preliminary design phase shall include Kick-off meeting with City Staff to discuss scope of
work, project goals and objectives, potential elements and issues, schedule.
Task 2: Design Development (60%plans)
Design development phase will involve development of plans based upon Task 1 information
and analysis.
➢ Deliverables from this task shall include a 60% set of plans, draft outline specification
and "Opinion of Probable Cost'.
Task 3: Construction Documents (90% and 100% plans)
Construction Documents phase (CDs) shall include finalizing plans and specifications from the
Design Development phase. This includes the provision of detailed engineering and construction
drawings that will serve as the basis for both bidding and construction by a general contractor.
➢ Deliverables from this task shall include 90% and 100% plans, final technical
specifications, and a finalized "Opinion of Probable Cost".
Plans shall include, but are not limited to the following:
• Title Sheet
• Architectural
o Entire Building Floor Plan
o Enlarged Restroom Plans
o Interior Elevations, as required
o Building Sections, as required
o Architectural Details, as required
Plans shall be submitted at 90% completion for City staff review, and revised per City comments
to produce a 100% complete construction drawing package. It is imperative that the consultant
exercise care and completeness when implementing plan check comments, to keep project
moving more as expeditiously as possible. The City will then conduct one more cursory review
prior to obtaining all final approvals and signatures.
Technical Specifications
Technical specifications for all components listed above shall be provided by Consultant, or their
Subconsultants, to the City in CSI (Construction Specifications Institute) format. City Staff will
combine these specifications with the City Boiler Plate which together, will become the Project
Manual.
Final Opinion of Probable Cost
Consultant shall provide updated opinion of probable construction cost which shall reflect
finalized plans.
City of Santa Ana RFP 22-104
Page Al-2
Project Files:
Consultant shall provide review sets in .pdf format. Final plans shall be provided in AutoCAD or
Microstation format
Project Schedule:
City is committed to receiving 60% construction documents by no later than 3-weeks after kick-
off. Consultant shall be prepared to complete all tasks within a 6-week period. Kick -Off meeting
will be held immediately following contract agreement execution. City will provide a 2-day
turnaround when plan checking.
City Responsibilities
The City will be responsible for the following items:
• Providing copies of available plans and existing documentation on file.
• Providing standard City boilerplate specification.
• Acting as a liaison with the appropriate decision making bodies, as necessary.
• Furnish electronic design file with City title block and title sheet (24" x 36")
• Process plans for governmental agency approvals having jurisdiction over the project.
Fee Proposal:
In addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be
structured to correspond to the above mentioned tasks as follows:
Task 1: Pre -Design
Task 2: Design Development
Task 3: Construction Documents
Total Fee:
Fee schedule for each task should include an hourly breakdown that corresponds to the task total.
Special Requirements
Compliance with Requirements of Funding Agency: This agreement will be funded through the
U.S. Department of Housing and Urban Development, Community Development Block Grant
Program and as such is subject to the conditions of the Section 3 Contract Clause. Proposer shall
comply with all requirements as they pertain to the use of these funds. Refer to Attachment 4,
included in the Appendix of this RFP.
City of Santa Ana RFP 22-104
Page Al-3
EXHIBIT B
OCTOBER 26th , 2022
CITY OF SANTA ANA
REQUEST FOR PROPOSALS (RFP 22-104)
PAAL CENTER ADA RESTROOM
UPGRADES
SAMPLE SIMILAR PROJECTS DESIGNED BY BOA:
Santa Monica AirportAdmin Building
Renovated Restrooms
Youth Activity -Teen Center
New 1st Floor Entry & 2nd Floor Addition
City- a ADA Compliance
ew ' ssi
U( P& Architecture
S- Govemnrent 5errkes
BLACK O'DOWD AND ASSOCIATES, INC.
DBA BOA ARCHITECTURE
1511 COTAAVENUE
LONG BEACH, CA90813
P H : 562-912-7900
Backs Community Center
After New ADA Compliant Restrooms
Santa Monica AirportAdmin Building
Renovated Restrooms
POINT -OF -CONTACT:
EDWARD LOK NG, PRESIDENT
LOK.NG@BOAARCHITECTURE.COM
SUBJECT: DESIGN OF SANTA ANA PAAL CENTER ADA RESTROOM IMPROVEMENTS
To: Michelle Cabanas & Gabriela Lomeli, October 26th, 2022
We are pleased to submit our qualifications and fee proposal in response to RFP 22-104 for the
Santa Ana PAAL Center ADA Restrooms Improvements project. We have visited this facility and
thoroughly understand its ADA compliance issues at the restrooms.
BOAArchitecture has enjoyed over60 years of continuous practice. We are a very stable corporation
with 6 employees that specializes in ADA Compliance design project for municipalities. If BOA is
successful in renovating municipal facilities and being awarded this project, our workload is that
we can begin work immediately and do everything within our resources to meet your schedule
and collaborate with you to meet your construction budget, and resolve ADA Compliance needs.
Our firm has completed the design of more than two thousand (2000) municipal type architectural
design projects for over 80 different local cities and governmental agencies and BOA is intimately
aware of expediting these types of projects. Of specific interest to you is that BOA has completed
over 400 recent municipal design projects for the sole purpose of ADA Compliance. More
importantly BOA has completed the design of over 50 Community Centers, 10 Teen Counters
and 11 dedicated Senior Centers. Many of these projects are facilities ADA improvement projects
very similar to the requested services at your project. ADA compliance and facility modernization
projects in the $30,000 to $3,000,000 construction cost range are our firm's expertise and our
competitive advantage. Our staff expertise and production systems are geared for these often
"messy renovation/ and retrofit projects. We recently completed the facilities ADA compliance
design, and construction administration for Backs Community Center restrooms and access ramp
for the City of Placentia, as well as assisted the City of Irvine to renovate 3 Community Centers
and 1 Senior Center for ADA Compliance including all restrooms. Among other restroom ADA
Compliance projects designed by BOA include the Cities of Long Beach, Cypress, Anaheim,
Redlands, Alhambra, Rosemead, El Segundo, Hawthorne, Huntington Beach, Tustin and La
Puente. Overall, the proposed project is needed very much and will prove to be a great asset to
the PAAL community and its staff, especially those who are disabled and elderly that will be using
your facility. We feel BOAArchitecture and its Design Team are most qualified for this project. We
believe our project team can best provide the requested services for the following reasons:
• We Understand the Project
We understand restroom ADA Compliance, police and municipal facilities design
projects. Our previous ADA Compliance design experience in working with the Cities
of Irvine, Anaheim, Cypress, Long Beach, Torrance, Newport Beach, Costa mesa,
Redlands, Stanton, Los Angeles, Huntington Beach, San Bernardino County, Riverside
County, LA County, Orange County, and many other municipalities in Southern
California, coupled with our existing knowledge of working on similar ADA compliance
projects and our experience in designing 50 Community Centers and a multitude of
restroom renovations, will be a definite asset. We are also keenly aware of Federal
ADA Guidelines and State Code Requirements for compliance with Title 24 as they
pertain specifically to your project.
• Our Approach is Proven
BONs approach to the subject RFP project has been developed and refined on more
than 400 completed restroom ADA Compliance design projects for various local Cities,
Counties, State and Federal Government within the past 30 years since the ADA was
first enacted in 1991. Our goal is that the project will be `on time" and "on budget," and
that the constructed facilities exceed your expectations for function accessibility, ease
of maintenance, and that the ADA Improvements will blend seamlessly with adjacent
spaces and enhance the functionality of your PAAL Center.
• We have Extensive Experience in Similar Projects
We have provided an extensive list of both Community Center and Senior Center design
projects, and other Municipal Publics Works ADA Compliance projects successfully
completed by BOA. Many of these projects are directly related to your project. These
projects exemplify our ADA Compliance design creativity, commitment to quality design,
and our ability to solve restroom ADA related design problems quickly and effectively.
We have also presented an extensive list of references from public entities and local
cities that you may call to verify BONS client satisfaction.
Thank you for the opportunity to submit this Proposal. We hope that our proposal communicates
our enthusiasm and the strengths of our firm, project team, and approach.
BOA ARCHITECTURE
J C U
Edward Lok Ng, Architect/ LEED AP
Authorized Representative for BOA Architecture
lok.ng@boaarchitecture.com
1511 Cota Avenue,
Long Beach, Ca 90813
562-912-7900
We have reviewed the provided sample Standard Agreement and, if awarded, will complete the
terms of the contract and properly provide proof of insurance, and copies of professional licenses.
BOAArchitecture has no concerns with any of the provisions as stated in the sample agreement.
BOA FIRM PROFILE
Year Established: 1961
Years In Business: 62 years of continuous operation
Current Number of Personnel: 6
Structure of Organization: S CORPORATION Stockholder: Edward Lok Ng
Current Annual Dollar Volume of Work: $1,000,000
Level of Professional Liability Insurance: $2,000.000 Professional Liability, $2,000,000 General
Liability
Federal Tax ID: 95-2632309
LEGAL NAME AND ADDRESS OF FIRM: CURRENT WORKLOAD:
Black, O'Dowd and Associates, Inc. Our current workload is moderate and is such
dba BOAArchitecture that we can begin your Project immediately.
1511 Cota Avenue
Long Beach, CA 90813
Phone: (562) 912-7900
E-Mail: lok.ng@boaarchitecture.com
SERVICES PROVIDED BY FIRM
Architecture
Interior Design
ADA Compliance Consultant
STRUCTURE OF FIRM:
California Corporation #D055-4236
Federal I.D. #95-2632309
State I.D. #153-7551-2
City of Los Angeles -Business License
#437008-75
Dun & Bradstreet #04-441-9737
PERSONNEL BY DISCIPLINE:
YEAR FIRM ESTABLISHED:
Architects: One
BOA was originally established in 1961 under
Administrative: One
the name of Black, O'dowd and Associates.
Technical Support: Four
BOA currently employs 6 employees.
PRINCIPAL CONTACT:
Edward Lok Ng, Architect, LEED AP
Employed since 1982, Principal since 1996,
License CA #C16840
ADA/ CASp:
Leo Arteaga, CASp #55
Employee Since 1998
CURRENT INSURANCE COVERAGE:
Professional Liability - $2,000,000
General Liability - $2,000,000
Limits can be increased if required and are
negotiable on an individual basis.
FIRM'S ANNUAL DESIGN FEES RECEIVED:
Approximately $1,500,000
PRIOR ADA COMPLIANCE
Since the 1991 enactment of the American Disabilities Act (ADA) BOA has been at the
architectural forefront in the modification of existing facilities to comply with the ADA. BOA has
arguably designed more architectural projects for the sole purpose of ADA Compliance, than
ANY other architectural firm in Southern California. This is BOA's competitive advantage. BOA
has been under contract to retrofit Government owned facilities for the following:
• San Bernardino County (35 projects)
• State of California, Dept. of Motor
Vehicle (7 design & construction
projects and ADA transition plan for
32 facilities)
• State of California, Dept. of Mental
Health (24 facilities and 600,000 S.F.)
• City of Long Beach (80 projects)
• State of California, RESD, PSB,
Various State Facilities (4 projects)
• State of California, Dept. of Fish and
Game (8 projects)
• International Longshore Workers
Union (1 project)
• City of La Puente (5 projects)
• City of Hawthorne (20 projects)
• U.S. Postal Service (20 projects for
the Los Angeles Region)
• City of Montebello (5 projects)
• City of Tustin (2 projects)
• City of Rosemead (2 projects)
• City of Los Angeles (2 projects)
• City of Redondo Beach (1 project)
• City of Lomita (1 project)
• City of Santa Maria (56 facilities)
• City of Sierra Madre (2 projects)
• City of Huntington Beach (7 project)
• City of Alhambra (1 project)
• City of Redlands (4 facilities)
• City of El Segundo (1 project)
• Cerritos College (35 facilities)
• East L.A. College (40 facilities)
One needs only to examine BOA's ADA project experience and the expertise of their staff to see
the merit and justification for the above -mentioned commissions. BOA has the philosophy that
ADA retrofit projects should not be a "tacked -on" solution. Building modifications for the purpose
of ADA compliance should be well integrated into the building's function and not only compatible
with the existing architecture, but aesthetically enhance it. BOA has extensive experience in
the design of ADA Compliance projects for both governmental agencies and private clients. The
following list of projects, with construction cost, in which BOA was hired "solely" for the purpose
of ADA Compliance, were all completed within the last 10 years or currently in the design phase
or under construction.
RESUMES
EDWARD LOK NG, ARCHITECT, LEED AP
PROJECT RESPONSIBILITY
• Maintain Client communication, lead overall design effort in
form and function, compile client and user group input and day-
to-day contact with Client.
EDUCATION
• Bachelor of Architecture, University of Hawaii, 1981
PROFESSIONAL REGISTRATION
• Licensed Architect, C-16840, State of California, 1986
• LEED Accredited Professional 2009
• Completed Accessibility Surveyor Training for State Leased
Buildings and Facilities, State of California, since 2003
EXPERIENCE: Edward Lok Ng has been a member of BOA since 1982. Principal and
Director of Design, Mr. Ng has over 40 years of experience in all phases of the design
process. He has personally designed and managed over 500 municipal facility projects
and over 300 parks and recreation projects, over 200 civic center renovation projects,
and over 20 Beach Restroom projects (new and renovated), and over 30 park restroom
projects. Note that he has design beach restroom building recently for the cities of Long
Beach, Redondo Beach, Newport Beach, and LA County at Torrance Beach. He leads a
talented team of designers and consultants to ensure that design solutions effectively meet
the clients' and users' needs while adhering to client schedules and budget constraints.
He is proficient in computer aided design (CADD). He has been the Project Manager
Designer for numerous City Hall facilities, civic/public buildings, parks and recreation,
educational facilities, and beach restroom projects. This experience coupled with Mr.
Ng's dedication and commitment to design excellence has led to numerous honors and
commendations for BOA. Currently and recently, Mr. Ng has been the Project Manager
for 2 Teen Center renovation projects, and for 4 beach -park restroom projects for the
City of Newport Beach, 2 marina restrooms at Alamitos Bay. Marina for the City of Long
Beach, and we just completed the design to completely renovate 5 park restrooms for
the City of Agoura Hills. A certified plan review consultant to California's Division of
the State Architect, Mr. Lok Ng has completed DSA-sponsored training as an Access
Compliance Plan Reviewer and Accessibility Surveyor. As a member of the City of Long
Beach Disabled Access Appeals Board since 1994 and the Design Review Board for the
City of Downey since 1989, he has reviewed applications and appeals for a broad range
of commercial and municipal designed projects. He is also LEED, AP Certified and has
design several LEED Certified projects. His expertise on sustainability design will be a
definite asset towards your sustainability goals.
LEONARDO ARTEAGA
PROJECT MANAGER, CASP
PROJECT RESPONSIBILITY
Apply and interpret technical requirements of the Americans
with Disabilities Act and access provisions of the California
Building Code. In addition, he will provide quality control of all
Construction Documents for your project
EDUCATION
Bachelor of Architecture, California State Polytechnic University
at Pomona, 2002
PROFESSIONAL REGISTRATION
California Certified Access Specialist, 2009 - CASp #55
ICC-Certified Accessinility Inspector and Plan Examiner -
#8088179
EXPERIENCE
Leonardo Arteaga is a Project Manager with expertise in applying and interpreting
technical requirements of the Americans with Disabilities Act (ADA) and access
provisions of the California Building Code (CBC). Mr. Arteaga is a California Certified
Access Specialist. He graduated from California State Polytechnic University, Pomona,
in 2002 with a Bachelor of Architecture degree and has been at BOA Architecture since
1997. In 2009, he successfully fulfilled the experience and testing requirements set forth
by the Division of the State Architect (DSA) and became a California Certified Access
Specialist. His experience ADA Compliance experience includes accessibility plan check
services on behalf of the DSA-Los Angeles Basin Regional Office and the County of
San Bernardino -Department of Risk Management, ADA Transition Plan and accessibility
inspections, compiling inspection information into accurate and concise accessibility
reports, cost feasibility reports, and code analysis roles covering all phases of barrier
removal. His relevant experience and expertise includes all types of municipal facilities
(City Halls, Theaters, Auditorium, Community Centers) for ADA Compliance for the Cities
of Long Beach, Placentia, Irvine, Huntington Beach, and for the State of California DMV
at Oxnard. Other experience include DSA-LA Basin Region Office — Consultant Access
Compliance Plan Reviewer (2008-2011), County of San Bernardino, CA— Inspection,
Review and Analysis, and ADA Title III Private Entity Accessibility Surveys — multiple
facilities.
CITY OF SANTA ANA
BOA Architecture: Prime Consultant
Edward Lok Ng (10%)
Architect, LEEDAP, PM
BOA Architecture BOA Architecture
Leonardo Arteaga (10%) Kyle Ng (80%)
Quality Control, Production Director, Director of Interior Design, Project
CASp Certified Manager
Sub -Consultant
Engineering Design Analysis, Inc.
MEP Engineer
Sub -Consultant
Pacific Engineering
Structural Enaineer
Please note that BOA Architecture, as the prime -consultant, will be responsible for all aspects of
your project.
Mechanical Electrical Engineering: Engineering- Design -Analysis 10231 Slater Ave., Suite
203, Fountain Valley, CA 92708 Kevin Friedman, P.E. CA State License# 27267- holds a BSME
from Purdue University. Mr. Friedman has over 30 years' experience in Public Works projects
in facilities planning and design, interiors design, special building systems planning and design,
laboratory design, controls, energy conservation, and computerized building modeling and
simulation for commercial and public works projects.
Structural Engineer: 17703 Crenshaw Blvd. Torrance, CA 90504; Victor Chaiprasert CA State
License #C36235 - Mr. Chaiprasert is a registered structural engineer in the State of California
with over 30 years of experience in steel, timber, masonry and reinforced concrete construction of
all types of structures. BOA has worked with Pacific Engineering for over 20 years.
We have reviewed the Scope of Work of the project in the RFP and completed a walk thru of
your facilities, and we thoroughly understand your project. BOA will provide Architectural and
Engineering services for the ADA Improvements to your restrooms at your PAAL Center. The
following is our project understanding.
The scope of our work will be to renovate the existing pair of children's restrooms (boys and
girls), existing men's and women's restroom and single occupant staff restroom. Our goal for this
project is not to decrease the number of plumbing fixtures as it is often the case with restroom
ADA Compliance due to the required space needs and clearances. We pride ourselves in being
problem solvers and thinking "outside the box" to save our client money. In many of our past ADA
Compliance projects, we have been able to maintain the same the number of plumbing fixtures
with minimal wall reconfiguration. This has proven to be a plus for our clients, especially in facilities
that serve large gatherings and host special events. We will also replace restroom signage with
new ADA Compliant signage that will be compatible will the building signage for visual access.
We will make sure that your facilities meet your commitment to aesthetic, patron safety, ease of
maintenance use -ability, and meet your future accessibility needs. We also understand that your
budget for construction is very tight. We will make sure your dollars are spent wisely and our
product is "value added".
Anticipated Approach:
• We will renovate all five restrooms for ADA compliance. The renovation of these restrooms
may involve removing adjacent walls and cabinets to provide ADA clearances. We will work to
limit the scope of work to the existing walls of the restroom as much as possible and make an
effort to not change the structure of the building.
• Renovation of all the restrooms will include new plumbing fixtures, accessories, exhaust vent
covers/grilles, new sink counters at all restrooms, new lighting fixtures, new floor, wall and
ceiling finishes.
Tasks Necessary for Successful Completion:
• Conduct ADA compliance site survey to verify existing conditions and field measurements
• Verify scope with City and Facilty Staff
• Interview maintenance staff for facility needs, and product and material preferences
• Provide drawings at the Schematic Design Phase to verify scope and restroom layouts
• Provide drawings for review and feedback at 50%, 90% and 100% construction documents
Deliverables:
• Atthe 50%, 90% and 100% Construction Document Submissions, BOAwill provide documents
suitable for public bidding and construction
• Drawings will include, floor plans, enlarged restroom plans, interior elevations, sections, and
details
• Project CSI technical specifications. City shall provide "boiler plate"
• Opinion of Probable Cost
Suggestions or Special Concerns:
• The following ADA Compliance will need to be resolved: Note that the existing fixtures do not
provide proper clearances, particularly at the men's restroom, the urinal is within the access
route to the existing toilet stalls
Assumptions and Exclusions:
• BOA Architecture assumes that the City of Santa Ana will provide accurate building record
drawings/as-builts, ADA Compliance Survey, Hazardous Material Report and anything other
information regarding the facility
• Excluded from the scope of work are 3D-views/renderings
PROJECT MANAGEMENT APPROACH
This section contains a description ofourwork plan and project management approach, highlighting
the services we are providing to complete your project as contained in the Scope of Work of the
RFP. We have visited the site where work will be done and we totally understand what needs to
be done.
BOA has over 60 years of continuous architectural experience in managing and designing similar
public facilities from project conception to project close-out. Our staff also has an abundance of
architectural Public Works facilities experience and successful past performance for the following
areas of an architectural project:
• Program Development
• Feasibility Studies/Project Definition
• Conceptual Design
• Project Design -Construction Documents
• Specifications
• Design Reviews
• ADA Compliance Code Research
• Cost Estimating
• Value Engineering
• Constructability Reviews
• Building Evaluations
• Troubleshooting
• Construction Support Services
• CADD and BIM/3D Modeling
BOA's project management approach is based upon our extensive past experience in preparing
comprehensive architectural construction documents for architectural Public Works projects using
a Multi -Discipline Design Team. Your project will need not only architectural expertise, but also
other design disciplines, such as ADA Compliance (in-house expertise) electrical, Mechanical
Engineering design, and structural engineering. BOA will provide leadership and direction to the
Design Team. BOA's management approach incorporates 6 components used successfully on
facilities design projects:
1. Project Management
2. Project Documentation
3. Consultant Coordination
4. Construction Administration
5. Quality Control
6. Work Plan
1. PROJECT MANAGEMENT
BOA, throughout an extensive history of municipal senior center design, civic center design, parks
and recreation facilities design, Community Centers, and facilities addition/renovation continues
to develop and refine its management philosophy to better address its future projects. BOA will
implement our most advanced management techniques in the undertaking of this project. The
goal of our management philosophy is to accomplish a well -designed project that exceeds client
expectations, meets its budget, is deliverable on time, and meets all functional needs and City,
State and County building code requirements. Our techniques of management encompass the
ideals by which these goals are achieved. Our project management approach is characterized
by the following considerations:
Design/Management Integration: Successful projects require the fusion of the design disciplines
with those of management. They must have common goals and an integrated process. This is
best achieved by appointing leaders with mutual respect and extensive facilities modernization
and public works design experience on similar projects.
BOAwill have Edward Lok Ng, Principal, as the Project Manageron a full-time basis.An examination
of Mr. Ng's qualifications reveals that he has personally designed and successfully managed
over 400 Municipal facilities modernization projects and he has been the project Designer in all
BOA's recent projects involving Teen Centers and Community Centers and ADA Compliance. It is
the Project Manager's task to help establish the appropriate design vision and see it through its
successful realization.
Client Participation: Client participation will be critical. Design goals cannot be realized without
the thorough understanding of the client's needs and sensitivity to ADA Compliance. The early
involvement of the client and the users will be continued throughout the design process. The
Project Manager will ensure that the efforts of the team are always addressed to the specific
client user group. The understanding and involvement of the client will extend to City appointed
representatives, i.e., maintenance managers, engineering staff, and City inspectors and engineers
in a mutually productive partnership.
BOA is intimately familiar with both modernization and facilities ADA Compliance projects. Team-
work and close coordination among staff, consultants, and the Clients are essential to a successful
project. Timely participation and response of the Client is absolutely critical if the project is to be
successful and "on time". BOA will be responsible for ensuring that a high degree of coordination
occurs and that project milestones are met. BOA's biggest assets are its attention to construction
details, thoroughness in drawing documentation and ease of constructability. A major priority
of BOA will be to establish continuing dialogue with your staff, Building/Safety plan check, and
representatives of interested parties so that our products reflect community goal, City policy, and
conformance with your Design/Manual Standards.
Continuity: The understanding of the project needs and the resultant design goals must be
maintained throughout the project's duration. In construction phases, it is as necessary as in the
design phases, to make certain that the original intent, of the client and designer are realized in
the final built product. This will be very important in the construction phasing of your project. The
key members of the team, under the leadership of the Project Manager will be responsible for the
direction of the project throughout all phases to ensure continuity of design intent.
2. PROJECT DOCUMENTATION
Project Documentation is a result of systems set up in BOA's Project Management Manual.
This guide on how to run a project effectively and efficiently, developed more than 60 years of
architectural practice, is firm, but flexible; responsive to the specific dynamics of specific projects,
but unyielding in its insistence on full documentation, responsiveness, and performance. Keys
elements include:
Project Checklist: This is initiated at the beginning of each project and services as a guide of all
elements of the project to be completed, and as a central index for all project related material. It
is continually updated and reviewed during regular project audits.
Product File and Technical Project Checklist: Initiated at the commencement of design,
this checklist serves to record all considerations and decisions regarding building materials and
methods to be used in construction. It also becomes a comprehensive guide for preparation of
the Construction Documents.
3. CONSULTANT COORDINATION
The engineering consultants play a very critical and active role in all phases of the work. The
Project Manager leads in coordinating the efforts of consultants with the help of:
• Frequent coordination meetings.
• Consultant orientation packets which are distributed at project commencement and periodically
through the project.
• Clearly defined scopes of work which define separation of responsibilities and eliminate grey
areas.
• Milestone Outline, prepared specifically for each project which clearly defines consultant
performance expectations for each phase.
• Project Schedule coordinated with a milestone outline, reviewed and signed off by all
consultants.
• Drawing Status Log which is updated every two weeks which track's consultant's performance.
• CADD (AutoCAD 2020 and Revit 2020) procedures involving background and overlay
methodologies that insure up-to-date and coordinated design effort. Your project drawings will
be completed using BIM/3D/Revit 2016 (3-dimensional modeling).
4. CONSTRUCTION ADMINISTRATION
BOA understands the importance of efficient construction administration. To ensure that the
design and technical intent are conveyed to the contractor and that the project knowledge is
available throughout this phase, the construction administration is led by the project manager.
The Project Manager, Edward Lok Ng will personally review shop drawings as well as attend
all job site meetings to resolve technical design issues. A Senior Project Manager from each of
our engineering consultants will be assigned to assist the Project Manager and ensure that the
highest standard, procedures and methods of construction are employed. BOA has a Construction
Administration Manuel to assist the Project Manager with an established system to track shop
drawings, RFI, change orders, and documentation of construction site meetings, so that keys
decisions are tracked and managed for the benefit of the Client.
If there will be on -going operations and services, BOA will assist in the development of a
Construction Phasing Plan to ensure that on -going operations and services will have minimum
disruptions. BOA is well aware of the need for City facilities and services to remain operational
during construction. We have had good results recently assisting the Cities of Long Beach,
Torrance, City of Irvine and Huntington Beach on renovation and addition projects that require
facilities to remain open during construction.
5. QUALITY CONTROL
Quality assurance begins with the commitment, experience and abilities of the team members. All
of the firm's personnel contain many design specialists versed in the complexities of the individual
phases of the design process. The quality assurance program for the project will draw on these
skills to assist the team in obtaining its goals for a design of vision that delivers the maximum
functional and accessibility solution to the user that addresses the needs of the client and does
so with the most efficient construction process. BOA has an established Quality Control program
that is based on three mechanisms:
The Quality Control Manual: The Quality Control Manual documents, activities, tasks, and
deliverables are to be achieved in each phase of work. Checklists are included and, at the
completion of each phase, are signed off by the Project Manager. The manual also includes
exemplary forecasts for meetings, programs, schedules and agendas. We have a quality control
checklist that is customized especially for Public Works facilities renovation projects. Checklist
items range from electrical and plumbing fixture standards, to City/County department clearances,
to record drawing procedures, to amount to copies needed for review submittals, and much more.
Quality Control Review: Quality Control Reviews occur prior to review Submittals and at key
points in the project schedule. During these reviews, the entire sets of documents are checked by
an experienced, a licensed architectwho has had major experience in the design of similar projects
to ensure a "questioning character" in this process. Major emphasis is placed on Constructability
and on satisfying the operational requirements of the user and thoroughness of documentation. As
apart of this project, BOA will commit Mr. Leo Arteaga, Quality Review Officer. Mr. Arteaga will be
ideal for this role because of his extensive municipal and Public Works experience and familiarity
with working on municipal Community Center facilities and ADA Compliance. Mr. Arteaga will
review all deliverables at, 50%, and 95% completion. This involvement is formalized and part of
the quality control manual procedures. We are committed to providing quality design services
and trust that our past work with numerous other local cities is indicative of that commitment.
Project Standards: From our experience of over 2000 architectural Public Works projects, BOA
has developed its own Project Standard that can be customized to the Client that enhances
quality control of bid documents and the construction process. Project Standards include:
A. Construction document detail drawings: With the input of past governmental clients, BOA has
developed, refined, and field tested over 300 Standard construction details that are geared for
public works renovation/addition projects. We have Standard, field tested, construction document
details for just about every field condition possible; accessible lavatory counters, transitions
of existing material to new material, restrooms upgrade, signage, railings, entry doors, stairs,
ramps, site work, parking lot, window/door replacement, roof repair, building expansion joints,
new flooring, new addition to existing, HVAC replacement etc.
B. BOA has developed a standard facilities modernization equipment list e.g., types of flooring, new
handrails, access lifts, lighting fixtures, plumbing fixtures, drinking fountains, furniture, restroom
accessories, ramp equipment, roof materials, etc., complete with manufacturer Model # and their
acceptable approved equal. The Standard equipment list have been field tested and proven to
be of high quality, durability, parts availability, and acceptable to the many past municipal clients.
C. BOA has developed a standard keynoting system with over 150 items that addresses virtually
every facility field condition and ADA Compliance conditions and many specialize retrofit/repair
conditions. These standard keynotes have been field tested and refined, and have proven to be
clear and concise to construction contractors.
6. WORK PLAN
At the beginning of every project, we create a written work plan showing every phase of design
from conception to project close-out. This provides our staff and you, the client, a `road map" of
what we do at each phase of your project. Due to page limitations, our Work Plan is available
upon request.
new access lift and accessible stair retrofit new drinking fountain new accessible restroom
At Heritage Park Community Center At Harvard Park Community Ctr
Irvine ADA Compliance at 4 Community Centers
Client: City of Irvine, Public Works Dept., contact: Kal Lambaz 949-724-7555
Architect Team: Edward Lok Ng, Leo Arteaga Construction Completed: 2017 Construction Cost: $400,000
Project Description: BOA designed ADA
Compliance improvements and interior renovations
for modernization and accessibility to 4 community
centers at; Fine Arts Center, Heritage Park
Community Center, Harvard Park Community
Center, and Deerfield Park Community Center.
Every effort was made to isolate construction areas
and to minimize construction cost, and to be
architecturally compatible with the existing
architecture at each separate community center.
The project scope of work at these 4 community
centers included renovation work to create
accessible restrooms, new indoor ramps and stair
handrails, access lift, signage, new doors and door
hardware drinking fountains. Site elements included
concrete accessible ramps, stair handrails drinking
fountains.
new ramp to lower level seating
New accessible restroom, Harvard Community Ctr
new outdoor ramp
At Fine Arts Center
new accessible restroom
BOA Architecture
BEFORE
Relevant Experience
New Computer
Hawaiian Gardens Teen Center
Construction Cost: $500,000 Owner: City of Hawaiian Garden Architect Team: Edward Lok Ng, Leo Arteaga
Completed: 2019 Project Description: BOA was commissioned to completely renovate and convert an existing
3000 sf. old pre -manufactured building that was used as a childcare facility to a new facility dedicated to teenagers of
Hawaiian Gardens. It was designed to meet their recreational and social needs, and also provide after -school and
weekend "intervention" programs. It was designed specifically for teens, to give them "their own place". A place that
is safe, with programs catering specifically to teens, and a place to receive guidance, supervision and help with their
homework. The entire existing interior was gutted while the exterior shell was left in -tack. The interior improvements
included; a large multi -purpose game room for computer gaming, table games, and social activities, a large computer
room for homework and training, another room for homework and internet access, teen counseling is available in the
staff office, arts and crafts, kitchen for cooking crafts and snacks are accommodated in the large multi -purpose room.
Large expanses of interior glass windows allow
separation and easy visual access for one staff
member to visually survey all the rooms from the
staff office. Other interior improvements include;
new LED lighting throughout, ADA restrooms,
warming kitchen. Outdoor improvements include;
new landscape-hardscape, large outdoor multi-
purpose gathering area with basketball court and
volleyball court stripping, and shaded picnic-BBQ
area. ADA compliance improvements include; U�
retrofit ADA restrooms, new ramp at front and rear
entrances, accessible parking stall, and new doors. r
The exterior was painted in a playful multi -color
scheme to accentuate the modules of they,
premanufactured building and give the appearance
of a place that is fun and full of life. Multi -color
interior accent walls recall the exterior color scheme.
AFTER
BOA Architecture
Relevant Experience
BACKS COMMUNITY CENTER, ADA Compliance
Client: City of Placentia Contact: Luis Estevez, Director of Public Works Construction Completed: Oct. 2017
Architect Team: Edward Lok Ng, Leo Arteaga Construction Cost: $300,000 CDBG funds
Project Description: BOA was responsible for ADA compliance
to this 8,000 sq f.t. community center/senior center. Work
included, accessible ramp, accessible parking, new walkways
and sidewalk repair, stairs retrofit, new guardrails/handrails,
restroom totally renovated, door and door hardware, and new
drinking fountains. BOA creatively deleted the non -accessible
front entry ramp to form an ADA compliant sloping entry ramp.
The restrooms were very tight to begin with. BOA was able to
make the restrooms ADA compliant without deleting any
plumbing fixtures, as all the fixtures were needed for special
events.
BEFORE, non-ADA compliant sloping ramp
BEFORE, non-ADA compliant restrooms
ADA retrofit of stairs and new ramp at the right side
AFTER, new ADA compliant entry ramp
AFTER, totally new ADA compliant restrooms
BOA ARCHITECTURE
RELEVANT EXPERIENCE
PLACENTIA POLICE DEPARTMENT
Lobby Security & ADA Compliance
New access wall and tile flooring New ADA Compliant retrofit public counter w bullet-proof
glass
New ADA compliant restrooms
New automatic sliding entry door
Client: City of Placentia contact: Luis Estevez, Public Works Director 714-993-8120
Construction complete: Sept. 2017; Construction Cost: $250,000 to $300,000
Architect Team: Edward Lok Ng, Miguel Andrade, Leo Arteaga
Project Description: BOA Architecture provided architectural design to the renovation and Tenant Improvement of
the public lobby, public counter, and converted 2 existing non-ADA Compliant restrooms into 3 ADA Compliant
single —accommodation restrooms for the Placentia Police Department Headquarters facility. This project
incorporated many security components and workplace safety features such as, restricted access to the public, and
bullet -resistant panels and glazing were added to safeguard the front reception counters and allow staff to have
visual access to the lobby to view possible threats and improve customer service. Painted accent walls combined
with new porcelain tile floors and wood grain countertops/cabinets create "invitingness" and contemporary style to
the new lobby interior design. New LED lighting brightened the lobby and public counters for staff and patrons.
Three new ADA compliant restrooms were outfitted with the same contemporary porcelain tiles on the floor and
walls as the lobby tile. New hi-lo drinking fountains and automatic sliding entry doors provided the police dept. with
further accessibility.
1511 Cola Avenue
Long Beach CA 90813
Telephone 562-912-7900
p OuArchitecture
Government Services
Compliance improvements at the Civic Cent
Redland City Hall Improvements & ADA Compliance
Client: City of Redland, CA
Construction Cost: $500,000 CDGS funds
Project Description: BOA was commissioned to design for ADA
Compliance and modernization for the civic center plaza, City
Hall, engineering dept. and Community Development. Work
included; front door entries, public counter retrofit, restroom
retrofit, door hardware replacement, new walkways, new ramps,
ramp retrofit, stairs retrofit, sitework/parking lot/landscape
improvements, new handrails, and signage for better'wvay-
finding."
w N.boaarchitecture com
s, interior ramp
New ADA
_:ructure
SANTA MONICA AIRPORT ADMINISTRATION BLDG.
RESTROOM RENOVATION AND ADA COMPLIANCE
Original restrooms before renovation
Newly Renovated Restrooms
Client: City of Santa Monica, contact: Alex Parry, Project Manager
Date completed: June. 2020
Architect Team: Edward Lok Ng, Leo Arteaga, Miguel Andrade
Construction Cost: $410,000
Project Description: BOA Architecture, provided design and construction documents for three sets
of restroom renovations (6 total) for the Santa Monica Airport Administration building. Note that all
the existing restrooms were completely gutted and then completely remodeled. This project
incorporated new floor, wall and ceiling finished, new accessible stainless -steel lavatories and new
toilets, new solid phenolic toilet partitions, lightings, and stainless -steel toilet accessories. Each set
of restrooms serves the staff building tenants and the public who visits the airport at three building
floors.
BOA Architecture
EXISTING
AERIAL OF NEW AND RENOVATED FACILITIES
Relevant Experience
Project: Youth Activity -Teen Center,
Construction Cost: $1,400,000
Owner: City of Sierra Madre, CA
Project Description: A new "state of the art"
facility dedicated to teenagers of Sierra Madre,
it will meet their recreational and social needs,
and also provide after -school "intervention"
programs. It was designed specifically for
teens, to give them "their own place, their
"clubhouse" on the second floor over an
existing community center. In outreach
meetings with the teens„ the teens decided
that it should be a "tree house" just for
teenagers. This second floor addition was
nestled among oak trees, incorporated
articulated knee braces (representing tree
branches) and fiber cement siding & generous
roof eave overhangs into a contemporary
expression of craftsman mot'rf to achieve Lhe
"tree house' appearance. The architecture was also sensitive to the surrounding residential craftsman style and the architecture of
the existing building on the first floor, by matching the existing horizontal red brick and low pitched wood gable roof. This facility
included a large multi -purpose game room, other rooms for homework, computer labs, teen counseling, staff office, skateboard
storage, arts and crafts, kitchen for cooking crafts and snacks, and outdoor gardening and gathering areas. Playful colors and
shapes dominate the interior. Large corner windows provided panoramic views of the City park grounds. The new second floor
addition was built independent of the roof structure below to allow current City programs to remain operational during construction,
and to save money on needless demolition and rework of the existing first floor. The first floor was also renovated for ADA
compliance that included retrofit restrooms, new ramps, reception counter, and new doors.
BOA Architecture
New 2nd floor Teen Center with a "tree
theme
for snacks &
st
Relevant Experience
for
Large arts & crafts room
Project: Sierra Madre Youth Activity Center (Teen Center) Location: 611 E. Sierra Madre Blvd.. Sierra Madre, CA 91024
Construction Cost: $1,400,000 Year Built: 2005 Client: City of Sierra Madre, Dept. of Public Works
City of Pasadena (2018-Current) Hayden Melbourne, Principal Engineer
100 North Garfield Ave, N306 hmelbourn@cityofpasadena.net
Pasadena, CA 91101 (626) 744-7345
City of Placentia (2018-Current)
401 E. Chapman Ave. Placentia, CA 92870
City of Cypress (2018-Current)
5275 Orange Avenue
Cypress, CA 90630
City Bellflower (2016-2020)
16600 Civic Center Dr.
Bellflower, CA 90706
City of Irvine
6427 Oak Canyon
Irvine, CA 92618
City of Costa Mesa
City of Newport Beach
100 Civic Center Dr
Newport Beach, CA 92660
Luis Estevez, Acting Deputy City Administrator
lestevez@placentia.org
(714) 993-8120
Nick Mangkarakiri
nmangkai@cypressca.org
(714) 229-6729
Bernie Iniguez
biniguez@bellflower.org
(562)804-1424
Alex Salazar PE
asalazar@cityofirvine.org
949-724-7408
Naz Mokarram, PhD, PE, GE
Naz. Mokarram@CostaMesaCA.Gov
Office: (714) 754-5357
Tom Sandefur, P.E.
(949)644-3321
tandefur@newportbeachca.gov
The proposed scope includes architectural design services to improve an existing set of multi -
accommodation Men's and Women's restrooms (2 total), an existing set of single user Boy's and
Girl's restrooms (2 total), and an existing single occupant staff restroom to meet current ADA
standards.
BOA will perform services customary and typically rendered in the field of Architecture including
but not limited to:
Pre -design Phase:
• Consult with authorized City employees, agents and representatives having jurisdiction
relative to the design and construction of the project or requested work.
• Make field trips as required to review existing site conditions and to properly prepare and
design construction documents and/or make recommendations.
Architectural Schematic Design Phase:
• Provide items within the Scope of Work that will be fully ADA compliant.
• Prepare preliminary design documents, schemes, sketches, conceptual plans, construction
documents, and other required drawings along with technical specifications and product
recommendations describing size, character and quality of the project. Revise documents
to the satisfaction of the City. We will use Revit BIM, a 3-dimension software and Auto CAD
Software program.
• Attend meetings as scheduled, if requested.
Construction Document Phase:
• Prepare plans, cost estimates, and specifications in such form as to comply with the latest
applicable laws, building codes, and ordinances. All applicable requirements shall be met with
required/necessary calculations performed with regards to structural requirements.
• Prepare and submit itemized preliminary construction cost estimates for budgetary purposes,
at the design development and construction document phases to ensure budget conformance.
• Provide submittal and corrections to City Plan Check and obtain all City clearances for Building
Permit.
• Perform coordination and plan checking for designs performed by sub -consultants and make
recommendations in the interest of the City, when requested.
Construction Support Phase (As -Needed):
• Assist City with technical Construction Support limited to amount of hours per Fee Proposal.
SCHEDULE
The Time Schedule for the City of Santa Ana, PAAL Center ADA Restroom Improvements is as
follows:
Milestone Weeks
Project Kickoff Meeting and Sit Walk to
Verify Field Measurments
Submit Schematic Design
Design Development and Receive Client 0.5
Comments
Submit 50% Construction Documents And 1.5
submit for City Review
Receive Client and City Comments 0.5
Submit 90% Construction Documents and 2.5
procure all City Building and Safety
approvals and submit 100%
Total Design Time: 6 weeks from
Project Kick-off
Meeting
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the
signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS
are cautioned that making a false certification may subject the certifier to criminal prosecution.
Signed
State of California
County of
Subscribed and sworn to (or affirmed) before me on this day of , 20, by
proved to me on the basis of satisfactory evidence to be the person(s) who appeared
before me.
Notary Public Signature
Notary Public Seal
NOTARY WILL BE SIGNED AND GIVEN UPON RECIEVING AWARDED PROJECT
City of Santa Ana RFP 22-104
Page A3-1
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U. S. Code. Any person who fails to fie the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub
recipients shall certify and disclose accordingly.
Black O'dowd and Associates, Inc. DBA BOA Architecture
Signed and Printed Name:
Title
President
10/21/22
Edward Lok Ng, _
City of Santa Ana RFP 22-104
Page A3-2
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP 22-104
Page A3-3
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is sub'ect to all the penalties imposed for a violation of the Chapter.
Signed:
resident P
Title:
Firm: Black O'dowd and Associates, Inc. DBA BOA Architecture
10/21/22
Date:
City of Santa Ana RFP 22-104
Page A3-4
EXHIBIT C
FEE PROPOSAL
City of Santa Ana PAAL ADA Restroom Upgrades
date: Nov. 7, 2022 updated Construction Cost Est: to be determined
for: Citv of Santa Ana prepared by: BOA Architecture, Edward Lok
kick-off meeting to verify scope of work, obtain s-built dwgs.
3 hrs
150
450
project management, confirm costtwork plan & prep field work
3 his
150
450
site assessment, measurements & photos
3 hrs
100
300
meeting or coordination with Client
2 hrs
150
300
CADD - 3D modeling; as -built drawings
6 hrs
100
600
2,100
ARCHITECTURAL SCHEMATIC DESIGN
floor plan design
10 hrs
150
1.500
CADD - 3D modeling
10 hrs
100
1,000
project management, input from owner&subconsultants
6 hrs
150
900
construction cost estimate
4 hrs
150
600
4,000
SUB -CONSULTANTS and EXPENSES
structural engineering
4,000
mechanical
2,000
plumbing engineering
2,000
electrical engineering
1,0005,500
Asbestos -Lead paint hazardous materials report
photocopies, large size prints, travel, delivery
200
14,700
ARCHITECTURAL CONSTRUCTION DOCUMENTS
CADD - 3D modeling
34 his
100
3,400
refine design of floor plans, interior, special details
10 hrs
150
1,500
project management
6 hrs
150
900
meeting or coordination with Client
6 hrs
150
900
specifications in CSI format
6 hrs
150
900
construction cost estimate
4 hrs
150
600
quality control
10 hrs
150
1,500
client/blda dent dent submittal and corrections to comments
14 hrs
100
1,400
TOTAL DESIGN FEE: $31,900
CONSTRUCTION SUPPORT (AS -NEEDED BASIS)
Bidding Assistance, pre -bid meeting 6 hrs 150 900
construction meeting(s) 8 hrs 150 1,200
Respond to RFI and technical assistance 10 hrs 150 1,500
CONSTRUCTION SUPPORT FEE: $3,600
TOTAL DESIGN & CONSTRUCTION SUPPORT FEE: $35,500
NOTES AND RESTRICTIONS mil^
1. Scope of Work limited to that stated in BOA's RFP response. ll�'� e
2. BOA will provide blueprints for submittals to Bldg & Safety Dept.. T�✓ J7 V-
3. The Client will provide, as much as possible, accurate as -built dwgs. & locations of all utilities.
4. BOA will be responsible for procurement of an asbestos/environmental report as directed by Client.