HomeMy WebLinkAboutSLS PROPERTY SOLUTIONS, INC. (4)INSURANCE ON FILE
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
CLERK OF COUNCIL
DATE:
A-2022-219-03
J 1J O 3 26YREEMENT WITH SLS PROPERTY SOLUTIONS, INC., TO PROVIDE ON -CALL
UU[[ RIGHT OF WAY PROPERTY BOARD -UP SERVICES FOR THE
CITY OF SANTA ANA
(DW&OAV) THIS AGREEMENT is made and entered into on this 15th day of November, 2022 by and
between, SLS Property Solutions, Inc., a California corporation ("Contractor"), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California ("City").
RECITALS
A. On August 15, 2022, the City issued Request for Proposal (RFP) No. 22-091, by which
City sough a contractor having special skill and knowledge in the field of: board -up
services after City takes possession of vacant buildings to secure the properties for Capital
Improvement Projects (CIP) for the proposed On -Call Right of Way Property Board -Up
Services.
B. Contractor submitted a responsive proposal that was among those selected by the City.
Contractor represents that it is able and willing to provide the services described in the
scope of work that was included in RFP 22-091.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an on -call basis, and at the City's sole discretion, Contractor shall perform the services
described in the scope of work that was included in RFP No. 22-091, which is attached as Exhibit
A and incorporated in full, and as further described in Contractor's Proposal, which is attached as
Exhibit B and incorporated in full.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Contractor under this Agreement. Contractor shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Exhibit C.
Contractor is one of three (3) contractors selected to provide services on an on -call
basis under RFP 22-091. The total compensation for services provided by all
contractors selected under RFP No. 22-091 shall not exceed the shared aggregate
amount of Three Hundred Thousand Dollars and Zero Cents ($300,000).
b. Payment by City shall be made within forty-five (45) days following receipt of proper
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invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work that fails to meet the standards of performance set forth in
the Recitals that may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above for a three (3) year term
with the option for the City to grant up to a two (2) one (1)-year renewals, exercisable by a writing
by the City Manager and the City Attorney, unless terminated earlier in accordance with Section
15, below.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent Contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Contractor shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Contractor, his agents,
representatives, employees or subcontractors.
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a. Minimum Scope and Limit of Insurance
1. Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury
and personal & advertising injury with limits no less than
$1,000,000 per occurrence. If a general aggregate limit applies,
either the general aggregate limit shall apply separately to this
project/location (ISO CG 25 03 or 25 04) or the general aggregate
limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any
auto (Code 1), or if Contractor has no owned autos, hired, (Code 8)
and non -owned autos (Code 9), with a limit no less than $1,000,000
per accident for bodily injury and property damage.
3. Workers' Compensation: as required by the State of California,
with Statutory Limits, and Employer's Liability Insurance with limit
of no less than $1,000,000 per accident for bodily injury or disease.
4. Broader Coverage: if the Contractor maintains broader coverage
and/or higher limits than the minimums shown above, the City
requires and shall be entitled to the broader coverage and/or the
higher limits maintained by the Contractor. Any available insurance
proceeds in excess of the specified minimum limits of insurance and
coverage shall be available to the City.
b. Other Insurance Provisions
1. Additional Insured Status: The City, its officers, officials,
employees, and volunteers are to be covered as additional insureds
on the CGL policy with respect to liability arising out of work or
operations performed by or on behalf of the Contractor including
materials, parts, or equipment furnished in eonnectionwith such
work or operations. General liability coverage can be provided in
the form of an endorsement to the Contractor's insurance (at least as
broad as ISO Form CG 20 10 11 85 or if notavailable, through the
addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and
CG 2037 if a later edition is used).
2. Primary Coverage: For any claims related to this contract, the
Contractor's insurance coverage shall be primary coverage at least
as broad as ISO CG 20 01 04 13 as respects the City, its officers,
officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees,
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or volunteers shall be excess of the Contractor's insurance and shall
not contribute with it.
3. Notice of Cancellation: Each insurance policy required above shall
provide that coverage shall not be canceled, except with notice to
the City.
4. Waiver of Subrogation: Contractor hereby grants to City a waiver
of any right to subrogation that any insurer of said Contractor may
acquire against the City by virtue of the payment of any loss under
such insurance. Contractor agrees to obtain any endorsement that
may be necessary to affect this waiver of subrogation, but this
provision applies regardless of whether or not the City has received
a waiver of subrogation endorsement from the insurer.
5. Self -Insured Retentions: Self -insured retentions must be declared
to and approved by the City. The City may require theContractor to
purchase coverage with a lower retention or provide proof of ability
to pay losses and related investigations, claim administration, and
defense expenses within the retention. The policy language shall
provide, or be endorsed to provide, that the self -insured retention
may be satisfied by either the named insured or City.
6. Acceptability of Insurers: Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M.
Best's rating of no less than A:VII, unless otherwise acceptable to
the City.
7. Claims Made Policies: If any of the required policies provide
claims -made coverage:
i. The Retroactive Date must be shown, and must be before the
date of the contract or the beginning of contract work.
ii. Insurance must be maintained and evidence of insurance
must be provided for at least five (5) years after completion
of the contract of work.
iii. If coverage is canceled or non -renewed, and not replaced
with another claims -made policy form with a Retroactive
Date prior to the contract effective date, the Contractor must
purchase "extended reporting" coverage for a minimum of
five (5) years after completion of work.
8. Verification of Coverage: Contractor shall furnish the City with
original Certificates of Insurance including all required amendatory
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endorsements (or copies of the applicable policy language effecting
coverage requiredby this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing allpolicy endorsements
to City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the
Contractor's obligation to provide them.
The City reserves the right to require complete, certified copies of all
required insurance policies, including endorsements required by
these specifications, at any time.
9. Subcontractors: Contractor shall require and verify that all
subcontractors maintain insurance meeting all the requirements
stated herein, and Contractor shall ensure that City is an additional
insured on insurance required from subcontractors.
10. Special Risks or Circumstances: City reserves the right to modify
these requirements, including limits, based on the nature of therisk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the teens of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend and indemnify the City, its officers, agents, representatives, and
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employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Contractor to the City pursuant to this Agreement.
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
10. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
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promotion, termination or other employment related activities or any services provided under this
Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Contractor. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the tenns and conditions hereof, shall not bind or obligate Contractor or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services that are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work that fails to meet the standard of performance
specified in the Recitals of this Agreement.
16, WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right,
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or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax:714-647-5635
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To Contractor:
Sarah L. Strader
President
SLS Property Solutions, hie.
919 E. Santa Ana Blvd.
Santa Ana, CA 92701
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. The Agreement is the final and complete agreement and any prior or
contemporaneous agreements for similar services between the parties is superseded
by this Agreement. This shall not apply where the Parties are currently engaged
and Contractor is providing services not contemplated by this Agreement.
C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
CITY OF SANTA ANA
9
06M
Kristine Ridge
Clerk of the Council City Manager
[signatures continued on next page]
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APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Brandon Salvatierra
Deputy City Attorney
RECOMMENDED FOR APPROVAL:
�Nabil Saba
Executive Director
Public Works Agency
CONTRACTOR:
#19793v4 Page 10 of 10
EXHIBIT A
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY UP' SANl'A ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL PROPERTY BOARD -UP SERVICES
RFP NO.22-091
INTRODUCTION/PROJECT BACKGROUND
The City of Santa Ana is issuing this Request for Proposals (RFP) to seek qualified
Right of Way Specialty firms to provide On -Call Property Board -Up services on an
as -needed or "on -call" basis.
It is the City's goal to select two or more firms to enter into an agreement(s) with to provide as
needed right of way acquisition to widen the street and board -up after City takes possession of
vacant buildings to secure the properties for capital improvement projects (CIP). The capital
improvement projects needing the right-of-way services include, but are not limited, to street
improvements.
DESCRIPTION OF WORK
Consultants under contract with the City of Santa Ana will provide support to City of Santa Ana
staff or their designee on an as -needed basis. The Consultants shall be thoroughly familiar with
the Statement of Work prior to submitting a response to this Request for Proposal (RFP).
• Board -ups shall be in accordance with the USFA National Prevention Initiative Board -
Up Procedures.
• Board -ups to secure buildings may be ordered by the City's authorized property
management consultants or City personnel. The order shall be done in verbal and may
require immediate board -up or may require field meetings to discuss scope of work and
fees.
• Board -ups shall be completed within 24 hours of request.
• Perform other duties as assigned to secure buildings completely and creatively.
Sample Fee Proposal
Contractor shall submit a fee proposal as described below in a sealed fee envelope. The proposal
will be used for fee comparison and evaluation purposes. Furthermore, this fee proposal will
become part of Exhibit B of the Contract Agreement and will be used to compare with an actual
work request.
• Sample locations for fee proposals are:
City of Santa Ana RFP 22-091
Page Al -1
0 2246 Orange Ave (n/w corner of Warner/Orange)
0 2245 S. Main Street (Arco Gas Station)
o Provide brief description of methods and materials used to secure the building
• Fee to re -board on emergency request and/or 24 hour basis.
Board Up Procedures:
The USFA National Arson Prevention Initiative Board Up Procedures is incorporated herein by
reference and are hereby accepted as Reference Specifications. These Reference Specifications
are intended to govern certain construction materials, methods, and details with some additional
modification herein.
Materials List and Specifications
SECURITY MEASURES
1. All openings in the basement, crawl spaces, garages, first floor doors and windows, and any point
of entry accessible from a porch, fire escape or other potential climbing point shall be barricaded
with plywood, 2x4 braces, carriage bolt sets, specialized head/drive screws, and nails, unless
stated otherwise.
NOTE: General contractor screws, particle board, wafer board, masonite, or other similar
material shall NOT be used for purposes of boarding -up a building.
2. Garage Doors and Openings at least 10' from ground level which are not accessible from a porch,
fire escape, roof, or other climbing point can be secured with nails every 12" around the
perimeter. For all openings, the plywood should be fitted so that it rests snugly against the
exterior frame, butting up to the siding on wood frame buildings and up to the brick molding edge
on brick buildings. It may be necessary to remove the staff bead so this fit can be flush and tight.
3. The structure shall be posted with a NO TRESPASSING sign at the completion of the board -up.
4. Commercial property with full windows or glass fascades shall be blacked out and adhesive shall
be used to attach the plywood to the glass from the interior to prevent shattering. Plywood shall
be secured to the window/glass framing.
5. ONLY Interior Boarding shall require black -out of windows and be secured with plywood and
2x4 braces fasten to the wall with deck nails and specialized star -drive head screws.
MATERIALS
1. Plywood, 1/2" (4 ply) exterior grade CDX
2. Braces - 2" by 4" by 8' (or longer) construction grade lumber
City of Santa Ana RFP 22-091
Page Al-2
3. 3/8" (coarse thread) by 12" (or longer) carriage bolts (rounded head on weather side)
4. 3/8" (coarse thread) construction grade nuts
5. t/2" (USS Standard) Flat washers with an inside diameter large enough to bypass the wrench
neck inside the carriage bolt head so no lift edge is available beneath an installed carriage bolt
head.
6. 3/8" (USS Standard) diameter flat washers for installation beneath the nut inside the building
7. Combination of 2"-3" deck nails and 2"-3" Star -drive screws; T-20, T-25, etc.
BARRIER ASSEMBLY
1. Plywood shall be cut to fit over the window and door openings, flush with outside of the
molding/trimmer stud. Application of barriers shall be completed so that all lift or pry points are
avoided. Plywood board shall be solid sheets without seams or joints.
2. The 2x4 braces shall be cut to fit the horizontal dimension of the plywood. Two exterior and two
interior 2x4 braces shall be provided for each window and three sets for each door.
3. Window Assembly— Braces are located horizontally approximately 1/3 of the distance from the
top and the bottom of the window. Bolt holes are located 1/3 of the length of the brace from the
outside edge of the window jams. Prior to installation, the assembly should be pre -assembled and
3/8" holes drilled through all of the components.
4. Door Assembly — Door braces will be placed horizontally; one in the center of the doorway and
one 1/2 the distance from the center to the top and one 1/2 distance from the center to the bottom
of the doorway. Bolt holes are located 1/3 of the length of the brace from the outside edge of the
door frame. Prior to installation, the assembly should be pre -assembled and 3/8" holes drilled
through all of the components.
5. Plywood used to cover exterior openings shall be nailed every 12" along the perimeter of the
frame of the window, door, or opening.
The 2x4 braces on the interior and exterior of the assemblies shall be secured using 3/8" by 12"
carriage bolt assemblies. Bolts shall be inserted through the predrilled holes from the exterior
with a 1/2" washer place against the exterior brace, a 3/8" washer is placed against the interior
brace. The bolt is tightened from the inside so that it slightly compresses the interior brace. The
2x4 Bottom Brace shall be cut to width of door trim and drilled to the floor to prevent opening.
7. Garage Door —the opening shall be covered with plywood and secured with a minimum of 3-
inch-long deck or wood screws installed on 6-inch centers around the circumference of the
opening. An interior or exterior 2x4 Bottom Brace is required to prevent it from opening and
drilled to the floor with masonry screws (or as appropriate).
NOTE: These specifications are subject to change upon case by case scenario. Any changes or
recommendations shall be discussed during the walk-through of the property prior to a
proposal, quote and or notice to proceed.
City of Santa Ana RFP 22-091
Page Al-3
WINDOW BOARDING SPECIFICATION
-------------------------------
a
1 I
V - - e m ® m - m - - - - - i
1 1
1 1
1 /
1 1
I 1
I 1
1 1
1
i 1
1 1
B
1 I
1 1
1 1
1 1
1 1
1 1
1 1
1
1 1
1 I
- m --- m m m e m e
1 1
1
A
1
1 1
------------------------------
WINDOW - OUTSIDE VIEW
NOTES:
1/2" CDX PLYWOOD
CUT TO TO COVER
WINDOW OPENING
SECURE TO STRUCTURE
WITH 15/8" (6D)
GALVANIZED NAILS
2 X 4 BRACE
CUT TO OUTSIDE
DIMENSION OF
WINDOW TRIM
2 X 4 BRACE
CUT TO SIZE OF
PLYWOOD
3/6" CARRIAGE BOLT
12" LONG/COURSE THREAD
NUT TO MATCH, WASHERS INSTALLED
ON BOTH SIDES
ROUNDED HEAD OF BOLT ON OUTSIDE
1. FOR DOUBLE HUNG WINDOWS, SLIDE SASH TO CENTER OF UNIT AND PASS BOLTS
THROUGH OPENINGS AT TOP AND BOTTOM.
2. STORM WINDOWS SHOULD BE REMOVED AND STORED INSIDE STRUCTURE.
3. OUTSIDE TRIM MAY HAVE TO BE REMOVED TO ACCOMMODATE A FLUSH AND
TIGHT FIT.
4. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS 2X4 BRACE.
5. BRACE LOCATIONS: A = 1/3 B (SEE DIMENSION LOCATIONS ON DRAWING)
NOTE: WINDOWS 3 FEET IN HEIGHT OR SHORTER ONLY REQUIRE ONE
BRACE.
6. LOCATION OF BOLT HOLES: C = 1/3D (SEE DIMENSION LOCATIONS ON DRAWING)
7. THE PLYWOOD BOARD SHOULD BE SECURED WITH SCREWS EVERY 12" ALONG
THE PERIMETER OF THE FRAME OF THE WINDOW, DOOR, OR OPENING, AND WITH
DECK NAILS AT EVERY 6" MARK WHERE SCREW IS NOT PLACED.
City of Santa Ana RFP 22-091
Page Al-4
DOOR BOARDING SPECIFICATIONS
Tn'CDX PLYWOOD
CUT TO FIT AGAINST
DOOR SAND MOLDING OR
OUTSIDE OF DOOR FRAME
r®.,______________....__--
i
i
/
1
1
1
TOP
1
1
1
f
1
1
1
1
r
I
CENTER
I
1
1
1
1
i
1
1
1
1
1
I
1
1
BOTTOM
I
1
i
1
I
i
La
i
DOOR • OUTSIDE VIEW
NOTES:
2%4 BRACES
CUT TO SIZE OF
PLYWOOD
ur Cox PLYWOOD
CUT TO COVER POUR
FRAME AND MOLDING
------------------------
1
1
1
I
1
t
1
t
1
1
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1
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Bd1TgA EAME•OPTIOtUI
\—SIO'CARRIAGE DOLT '—
WITH V2'WASHER DOOR ^ INSIDE VIEW
REMOVETRIMAS
NECESSARY TO
ELIMINATE PRY POINTS
14' LONG aw
CARRIAGE DOLT
WITH 14' WASHERS
ON OMIT SIDES
1. IRON DOORS OR FRAMES MAY BE REMOVED AND STORED INSIDE BUILDING IF
NECESSARY.
2. USE 3/8" X 12" CARRIAGE BOLTS - ROUNDED HEAD ON OUTSIDE OF BUILDING.
LONGER BOLTS MAY BE NECESSARY.
3. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS 2X4 BRACE.
4. IF PLYWOOD CAN NOT BE BUTTED AGAINST BAND MOLDING, CUT TO COVER
OUTSIDE EDGE OF DOOR FRAME.
5. BOLT HOLES ARE LOCATED AS THEY ARE FOR WINDOWS (SEE WINDOW DETAIL)
6. CENTER BRACE LOCATED IN CENTER OF DOORWAY OPENING. TOP AND BOTTOM
BRACES ARE POSITIONED WHERE A = 1/2B (SEE DIMENSION LOCATIONS ON
DRAWING)
City of Santa Ana RFP 22-091
Page Al-5
USE 2X4 BOTTOM BRACE - CUT TO WIDTH OF DOOR TRIM. DRILL TO THE FLOOR
TO PREVENT OPENING. INTERIOR AND EXTERIOR BOTTOM BRACES WITH
MASONRY SCREWS ARE MANDATORY WHEN BOARDING GARAGE DOORS.
BRACE AND CARRIAGE BOLT SPECIFICATION
31
8' USS STANDAI
FIAT WASHER
318'
CONSTRUCTION
GRADE NUT
COURSE THREAD
Y A. KITING.111
COURSETHREAD
ROUNDEDHEAO
NOTES:
TANDARD
ASHER
ROUNDED HEAD OF SIO'
CARRIAGE DOLT
ON WEATHER SIDE OF
OPENING
ACE AND
'.-DRILLED
CATION
1. USE 2" BY 4" BY 8' (OR LONGER) CONSTRUCTION GRADE LUMBER FOR BRACES.
2. USE 3/8" X 12" CARRIAGE BOLTS - ROUNDED HEAD ON OUTSIDE OF BUILDING
3. TIGHTEN NUTS FROM INSIDE ENOUGH TO SLIGHTLY COMPRESS WASHER INTO
2X4 BRACE.
4, USE 1/2" WASHER ON WEATHER SIDE TO ACCOMMODATE THE WRENCH NECK OF
BOLT AND ELIMINATE PRY POINTS.
City of Santa Ana RFP 22-091
Page Al -6
WINDOW ASSEMBLY
MATERIALS REQUIRED PER WINDOW
1 - 1/2" CDX PLYWOOD SHEET -CUT TO DIMENSIONS OF WINDOW FRAME (WEATHER SIDE
4 - 2X4 BRACES - CUT TO WIDTH OF PLYWOOD
4- CARRIAGE BOLT ASSEMBLIES
NUMBER OF WINDOWS TO BE SECURED (Nw):
NUMBER OF WINDOWS BRACES REQUIRED: (Nw X 4)
CARRIAGE BOLT ASSEMBLIES REQUIRED (Bw): (Nw X 4
DOOR ASSEMBLY
MATERIALS REQUIRED PER DOOR
1 - 1/2" CDX PLYWOOD SHEET -CUT TO DIMENSIONS OF DOOR FRAME (WEATHER SIDE)
1 - 1/2" CDX PLYWOOD SHEET - CUT TO OUTSIDE DIMENSIONS OF DOOR FRAME TRIM
(INSIDE)
6 - 2X4 BRACES - 3 CUT TO WIDTH OF OUTSIDE PLYWOOD
3 CUT TO WIDTH OF INSIDE PLYWOOD
1 - 2X4 BOTTOM BRACE - CUT TO WIDTH OF DOOR TRIM DRILLED TO FLOOR (INSIDE)
6 - CARRIAGE BOLT ASSEMBLIES
NUMBER OF DOORS TO BE SECURED (ND):
NUMBER OF DOOR BRACES REQUIRED: (ND X 6)
NUMBER OF BOTTOM BRACES REQUIRED: (ND)
CARRIAGE BOLT ASSEMBLIES REQUIRED (BD): (ND X 6)
CARRIAGE BOLT ASSEMBLY
MATERIALS REQUIRED PER CARRIAGE BOLT ASSEMBLY
1 - 3/8" X 12' (OR LONGER IF NECESSARY) CARRIAGE BOLT - COURSE THREAD
1 - 1/2" USS STANDARD FLAT WASHER (WEATHER SIDE)
1 - 3/8" USS STANDARD FLAT WASHER (INSIDE)
1 - 3/8" CONSTRUCTION GRADE NUT - COURSE THREAD
1 j
TOTAL CARRIAGE BOLT ASSEMBLIES REQUIRED FOR WINDOWS AND DOORS:
City of Santa Ana RFP 22-091
Page Al-7
CONSULTANT RESPONSIBILITIES:
• Provide all required insurance as outlined in Attachment 2 of this RFP.
• Submit renewal of Certificate of Insurance 30 days before expiring.
• Ensure Certificate of Insurance is current when submitting invoices.
PAYMENT AND INVOICING:
Selected Consultant shall invoice the City based on time and material according to the City's
standard invoice template. Tasks and hours shall be clearly identified and all rates must match
those included in the approved agreement. City shall retain ten percent (10%) of the invoice
amount from each payment until the completed Project has been accepted by the City.
Each invoice must include a Consultant Progress Report that contains tasks and activities
completed and summary of work in the next month period. Certificate of insurance must be
current in order for invoices to be processed.
CITY RESPONSIBILITIES:
The City will provide information in its possession relevant to the preparation of the required
information in the RFP. The City will provide only the staff assistance and the documentation
specifically in referred to herein.
• Facilitate meeting spaces and coordination with City staff
• Access to City facilities
City of Santa Ana RFP 22-091
Page Al-8
EXHIBIT B
0
Solution 1, x I t 1, ff t,
STATEMENT OF QUALIFICATION
0
Sululi"11 1 cII'Ilr11,
COVER LETTER
SLS Property Solutions, Inc. (SLS) is a Santa Ana based company that has
worked with the City of Santa Ana on several contracts with several City
Departments. SLS provided board -up services for the Bristol Street Widening
and the Warner Street Widening projects. We have performed these services in
conjunction with right of way firms as well as from City staff. SLS is partnering
with Monument, Inc. (Monument) for any right of way services. They are also
familiar with working with Santa Ana as they are currently working with the City
on the Warner Avenue Widening Phase ll, Bristol Street Widening Phase 3A & B,
as well as the Grand Avenue Widening Project.
SLS is a California Corporation registered in Santa Ana, California. SLS is also
registered with the Department of Industrial Relations and our number is
1000020317. We hold a B — General Contractor, and a C21 — Demolition
license. Our State Contractor's License number is 1003066.
Monument is also a California corporation and a certified Small Business as well
as a Disadvantaged Business Enterprise CUCP #46456.
We have no exceptions to the proposed contract.
Sarah L. Strader is the President of the corporation and is able to make legally
binding commitments for the entity. She can be reached at 714-496-8699 or via
email at sarah(a)slspropertysolutions.com.
a �
ara L. Str er Da
FIRM AND TEAM EXPERIENCE
SLS has been providing board -up services for a wide range of public and private
clients for nine years. We provide contracted board -up services for Santa Ana
Code Enforcement, Long Beach Fire and Police, City of Ontario Community
Improvement Department, and for the Bristol St. and Warner Ave. projects. Our
board -up work for the Bristol St. and Warner Ave. projects had us board -up
residential and commercial buildings. We are aware how quickly this type of
property needs to be secured and are fully prepared when mobilize to the site.
Sarah Strader is the President of the company and has eight years of in -field
experience. Sarah oversees the office however, goes into the field when
needed.
Paul Strader is the Vice President and has nineteen years of board -up
experience. He manages field assignments and provides quotes for our jobs.
He also assists the field when needed. SLS has four employees and provide
prompt service when called.
Daniela Borbe is a Project Manager with Monument, Inc. She is currently
providing services for the City of Santa Ana on the Bristol Street Widening Phase
3A & B, Warner Avenue Widening Project Phase II, and the Grand Avenue
Widening Project. She has extensive experience inworking with other agencies
such as the Orange County Transportation Authority. Monument has extensive
staff that will assist when needed. Daniela will be our point of contract for any
acquisition, relocation, or closing work.
Resumes are provided at the end of this response.
ORGANIZATION CHART
Sarah Strader
Point of Contact
Schedules Board -Up Work
Schedules All Subcontractor Work
Percentage of time for this project is 20%
Paul Strader
Point of Contact for Quotes
Schedules Board -Up Work
Percentage of time for this project is 15%
SLS Staff
SLS Staff is who will be performing the actual board -up services
Daniela Borbe
Provides Right of Way Services
Percentage of time for this project is 15%
UNDERSTANDING OF NEED
The City of Santa Ana is improving and widening some of it's major streets. This
contract provides necessary services to accomplish the City's plans.
Right of Way is necessary because residents and businesses will need to be
relocated. This will be accomplished with Monument's services. They will be
providing a survey of businesses and residences that will be impacted by the
improvements. They will then provide the City with that survey and begin the
appraisal process. Once the appraisals are completed, then the acquisition can
begin. Once the City approves all these steps, negotiations for the purchase,
and relocation starts.
Once properties are vacant, SLS will be notified. We will visit the site, take
measurements of all openings. Before pictures are taken at this time. Some
times specific requests are made for the board -up as in a door being re -keyed
with the City's master key. Or, a combination padlock may be required and set
with the City's master code.
Once the measurements are taken, a quote is prepared and sent to the Project
Manager. SLS begins preparation of materials at this time. Once we receive the
Notice to Proceed, SLS is ready to locate to the site and ready to work. When
the board -up is completed, after pictures are taken.
The invoice is prepared and we attach all the before and after pictures of the
work.
L I
REVELANT PROJECT EXPERIENCE
City of Santa Ana Contract A-2017-219
SLS Property Solutions is the lone contractor allowed to bid on board -up services
of residential and commercial properties being purchased to widen Bristol Street
and Warner Blvd. The board -up scope of work is similar to the one requested in
this RFP. We have secured numerous buildings under this contract. Because
we are in Santa Ana, we have also been able to mobilize quickly to provide
emergency board -up work when a property is broken into. SLS has been
available to allow entry to City employees or other City contractors and then
resecure when work is completed. We have resecured properties and have, on
numerous occasions, removed illegal persons. SLS has also provided weed
abatement services on some of these properties which required the use of hand
tools. The work is scheduled through a right-of-way firm or through the City's
David Ramirez. Staff that works on this project is Paul Strader, Jesus Guevera,
Albert Hernandez, and Sarah Strader.
Santa Ana Code Enforcement (2nd Contract for a five year term - new)
SLS Property Solutions currently provides trash, rubbish and sanitation
abatement and board -up services for Santa Ana Code Enforcement. We have
provided numerous board -up services and have removed homeless debris along
a rail right-of-way. We understand what Code Enforcement officers expect and
provide prompt and professional service. With our office in Santa Ana, we are
able to provide the services well within the one hour time requirement.
Sometimes, we are given the "heads up" from a Code Enforcement Officer that
our services are needed at a particular time or if delayed because of warrant
delays, or processing the site, we are always prepared when the call arrives for
us to proceed with the requested work. Staff that has worked on this contract
are Paul Strader, Jesus Guevara, Albert Hernandez, and Sarah Strader.
City of Ontario Community Improvement (2"d Contract 3 year term - new)
SLS provides on -call board -up and debris removal services for the City of Ontario
Community Improvement Department. These services have been performed for
three years. This contract is for work with Community Improvement however, it
also includes emergency board -ups for the Ontario Police and Fire Departments.
We have a two hours window in which we are required to be on site. With this
contract staff has removed debris from residence that required a low -side 18
wheel dump truck. We sorted the items that could go to the dump and the
hazardous material that could not. SLS also provided a portable toilet for staff.
Also, we cleaned an office building owned by the City of Ontario that contained
homeless debris and a great deal of biohazardous waste. We are also called by
the Community Improvement Department to secure properties that have not
been secured by the owners. Weed abatement services were provided for large
acreage parcels where the owners were not in compliance. Staff on this contract
is Albert Hernandez, Jesus Guevera, Paul Strader, and Sarah Strader.
City of Long Beach (2"d Contract 5 year term — new)
We currently provide board up services 24 hours a day for the City of Long Beach
Police and Fire Departments. Our typical arrival time from Santa Ana after a call
is received from the police and fire dispatch center to the site in Long Beach is
less than one hour.
Since October of 2013, SLS Property Solutions, Inc., has been providing board
up services for the Long Beach Police and Fire Departments. In 2016, the City
of Long Beach issued an Invitation Inviting Bids, SLS Property Solutions was
successful in winning the bid. We are currently on our second contract providing
these services. Long Beach Public Works, and Long Beach Code Enforcement
are utilizing this contract too. When we arrive on site, a police officer is usually
on scene. When it is a fire call, we check in with the Battalion Chief or a Captain.
As previously stated, our response time is less than one hour responding from
Santa Ana. The requests for service are varied from securing a door or window
after a break in of a house or business, securing an entire house after serving a
search warrant and the house was tear gassed, vehicles in building, securing
houses or businesses after a fire, or securing a tunnel that runs under Ocean
Blvd. SLS staff that works on this contract is Albert Hernandez, Jesus Guevera,
Paul Strader.
Santa Ana Police Department (No Contract)
We provide board -up services for the Santa Ana Police Department. We do not
have a contract with the Police Department however, they have come to rely on
us when a responsible party is not available. For this work we invoice the tenant
of the space or the property owner. This arrangement has worked very well for
us and Santa Ana Police. We provide the tenant/owner before and after pictures
with the invoice. This allows them to provide information and pictures to their
insurance company. Staff that works these calls is Jesus Guevara, Albert
Hernadez, Paul Strader, and Sarah Strader
REFERENCES
City of Santa Ana A-2017-219
David Ramirez
20 Civic Center Plaza, M-36
Santa Ana, CA 92701
Telephone: 714-647-5641
Cell: 714-713-0555
Email: dramirez@santa-ana.org
City of Santa Ana Code Enforcement
Yvette Portugal
20 Civic Center Drive
Ross Annex
Santa Ana, CA 92701
Telephone: 714-667-2780
Cell: 714-504-6558
Email: yportugal@santa-ana.org
City of Ontario Community Improvement Department
Dave Bucholtz
Community Improvement Supervisor
208 W. Emporia St.
Ontario, CA 91762
Telephone: 90 9-39 5-2 302
dbucholtz@ontario.gov
City of Long Beach
Leslie Bruce
Police Department Finance Administrator
400 W. Broadway, 2nd Floor
Long Beach, CA 90802
Telephone:562-570-5391
Cell: 562-619-1332
Email: Leslie,Bruce@longbeach.gov
0
5 u l u l i uu 1: .1'i r11e I� r
SCOPE OF SERVICES AND
SCHEDULE
0
11 J r I !"I 1 ).,)I 1 I1,I � ,
N u I;,II u,. I. c, r,I/e I . .
SCOPE OF SERVICES AND SCHEDULE:
Monument Inc. Daniela Borbe will be handling the closing and escrows for this RFP.
Ms. Borbe is currently providing services for the City of Santa Ana and her resume is
attached. She has 20 years of experience in the Real Estate and Right of Way field.
SLS Property Solutions, Inc. (SLS), will be providing the board up services. SLS has
provided board up services for the Bristol Street and Warner Street projects in the
past. We are familiar with and have reviewed again, the USFA National Prevention
Initiative Board -up Procedures. Board -up work does not have phases versus a long-
term build or demolition project. The tasks include accepting the notice to proceed,
preparing materials to be used on site, site work, taking before and after pictures of
the work area, submitting an invoice with pictures.
We can work directly with City staff or with the City's property management
consultants. We can mobilize to the site and have the work completed within 24
hours of the notice to proceed. Our staff is trained and familiar with the process to
completely board up any property type.
plpi 1;l � I'.( . `. I W), i s I l,rn. 1.1A, 1 ,' , 2 1'In;
0
Sulu/ion /i .vcv
RESUMES
Sarah L. Strader
PROFESSIONAL SUMMARY
Owner of SLS Property Solutions, Inc. work and control all aspects of day to day operations.
Developed Request For Proposal (RFP) templates and professional services templates.
Responsible for updating existing RFP, design and professional service templates
Modified Purchasing Agreement templates to include more stringent contract language.
Experienced in managing all phases of procurement functions for Invitation For Bids (IFB) and RFPs for
large public entities. High level of knowledge of California Public Contract Code, procurement principles.
High level of knowledge of Federal Transportation Administration and Federal Highway Administration
requirements for procurements.
EXPERIENCE:
SLS Property Solutions, Inc.
September 2015 to Present
• President of SLS Property Solutions. Inc. from August 2011
• Worked in all aspects of the business
• Respond to any type of call that comes into the office
In charge of all areas of the office and functions including invoicing and Accounts Receivable collection.
Prepare responses to proposals and bids
• Hires employees and is responsible for payroll reporting
Orange County Sanitation District
2015
August 2011 to September
Senior Contracts Administrator — Developed RFP templates for the Planning Department. Also developed
Task Order Contract templates.
Managed multi -million dollar plant rehabilitation projects and external collections projects from design
through construction.
Exclusive Contracts Administrator for the Planning Department for RFPs and Task Orders
Developed procurement policies and Procedures for Planning's RFPs and Task Order processes.
Planned an outreach event for Architectural and Engineering firms to get to know the Sanitation District.
Orange County Transportation Authority
October 2001 to August 2011
Senior Contracts Administrator— Managed procurement operations including creation of RFPs and IFBs for a
wide variety of goods and services related to construction projects.
Contracts Administrator for a $200 million grade separation program from project inception, through the
procurement and award phases, and ongoing contract administration. Primary responsibilities include contract
development and contract compliance. Work with consultant staff to ensure regulatory and contractual
compliance. Work with project partners; California State Department of Transportation, U.S. Department of
Transportation (Federal Highways and Federal Transit Administration) and cities to ensure compliance with
existing agreements and overall project goals.
Provide contract interpretation and research utilizing Federal Highway Administration (FHWA) and Federal
Transit Administration (FTA) guidelines.
Provide external review of procurements for FTA compliance for cities and receive FTA funds from OCTA.
Paul B. Strader, RPA
Professional Experience
Paul Strader came to SLS Property Solutions, Inc. from Real Estate Consulting & Services, Inc. (REC&S) and the
Trammell Crow Company. He has over 25 years of experience as a property manager, and has managed office,
industrial, retail, and residential properties. While at Trammell Crow, he was responsible for planning and
implementation of operational procedures, accounting, and maintenance service delivery for his portfolio. In addition,
he developed policies and procedures, work order systems, and operational service delivery for the Los Angeles
Unified School District (LAUSD) New School Acquisition Program Phase I While at REC&S he managed the Los
Angeles World Airport (LAWA) Sound Mitigation Program Property Management, projects for the Community
Redevelopment Association/Los Angeles (CRA/LA), and managed properties for City of Santa Monica and provided
services for many other clients.
SLS Property Solutions, Inc. 2013 to Present
City of Santa Ana
SLS Property Solutions, Inc. (SLS) provides board -up services for the City of Santa Ana's Bristol Street and Warner
Street widening projects. Parts of these projects are overseen by Paragon Partners and Overland, Pacific, & Cutler.
This is providing board -up of residential and commercial properties with very specific board -up specifications.
City of Long Beach
SLS Property Solutions, Inc. has a contract with the City of Long Beach to provide on-call/24 hour board -up services
for Long Beach Fire Department and Police department. This requires securing commercial or residential properties
on an emergency basis. Response time is within an hour.
City of Santa Ana Code Enforcement
SLS has a contract with City of Santa Ana Code Enforcement to provide board -up services. Our services are required
when the property owner or business owner is not responsive This includes individual windows or doors to whole
homes. Commercial properties are secured as well. We have a contractual time in which to respond.
Overland, Pacific. & Cutler, Inc.
SLS Property Solutions, Inc. supports this Client with activities which include bidding, hands on field work including
maintenance services for properties managed by Overland, Pacific, & Cutler, Inc., and for its clients. Some of our
services that we have provided to Overland, Pacific and Cuter are designing, and installing approximately 1,000 lineal
feet of security fence vacated Los Angeles County Court House in Downtown Long Beach. SLS Property Solutions
also provides repairs to plumbing and heating systems in apartments in Glendale, and roof repairs, drywall repairs,
painting, fabricating and installing water heater security cages, for apartments in Long Beach, and whole house board
up services to properties in Bakersfield for a highway widening project, and numerous property inspections.
Education
B.S - Accounting, Mississippi State University, Building Owners Managers Association - RPA (Real Property Administrator)
Professional Registrations
CA B and C21 Contractors License — 986351. RMO license for SLS Property Solutions, Inc..1003066
Hazwoper Cart. #36991, RRP Cert. R-R19157-16.00395
FL General Contractors License CBC1259025
Utah General Contractors
License 10545829-5501
SLS Property Solutions, Inc . Tenure 7 Years. Industry Tenure 22 Years
0
Solution 1,.%a ellen( e
CERTIFICATIONS
Appendix
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of, or on behalf of. any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner. directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the
signature)bortion thereof shAI als onstitute signature of ' n-catlusion Affidavit. BIDDERS
are cauti n that �g alse apyricarlonlyig subject the certifier to criminal prosecution.
Signed
State ofFa4fav'a4 (,t,#,ptyr
County of S t/ r+ rn , {
Subscribed and sworn to (or affirmed) before me on this I lth day of cTV i 20� by
5aCa H �S4 i aje(_, proved to me on the basis of satisfactory evidence to be the person(s) who appeared
before me.
ary Ralilifgignature Notary Public Seal
GREG FLINT
14
NOTARYPUBUGBTATE OF uTAH
ovi�
COMMISSION EXP. 03/16/2025
COMMISSION NO.717363
City of Santa Ana RFP
Page A3-1
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by sioningand submittingthis bid or proposal, to the best of his or her
knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract. the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2, if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $ 100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm
Sign(
Title
Date
City of Santa Ana RFP
Page A3-2
Appendix
ATTACHMENT 3-3t NON-iDISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows;
The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national orighl, The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin, Such action shall include, but not be limited to, the
following; employment, upgrading, demotion, or transfer; recruitment or recruitment advertising,
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin,
The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4, The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by ruffles, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders,
6, In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Govcrmnent
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law,
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP
Page AM
by rules, regulations. or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939. and as
amended.
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is suNect to all the penaltie) imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
City of Santa Ana RFP
Page A3-4
Appendix
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
NON:COLLUSION AFFIDAVI I
(I itle 23 United States Code section 112 and
Public Contract Code Section 7106)
To the CI-IY OF SAN [A ANA IMIAR I MI-N I Of: PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the KIDDER
declares that the bid is not made in the interest of'. or on behalf of. any undisclosed person. partnership,
company. association. organization. or corporation: that the bid is genuine and not collusive or sham: that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER ro put in a false or sharn
hid. and has not directly or indirectly colluded, conspired. connived or agreed with any BIDDER or anyone
else to put in a sham bid. or that anyone shall refrain from bidding: that the BIDDER has not in any
manner. directly or indirectly. sought by agreement. communication. or conference with anyone to fix the
bid price ofthe BIDDER or any BIDDER, or to fix any overhead. profit. or cost element ol'the bid price.
or of that of any other BIDDER. or to secure all% advaraage against the public body awarding the contract
of anyone interested in the proposed contract. that all statements contained in the bid are true: and. further.
that the BIDDER has not. directly or indirectly. submitted his or her bid price or any breakdown thereof or
the contents thereof or divulged information or data relative thereto. or paid. and will not pay. any lee to
any corporation. partnership. company association. organization. bid depository. or to any member or agent
thereof to effectuate a collusive or sham bid.
Notc: the above von -collusion Affidavit is pan of the Proposal. Signing this Proposal on the
signature portion thereof shall also constitute signature of this Von -collusion Affidavit. BIDDLRS
are ca bonee at making a false ceniticatiou mac subject the certifier to criminal prosecution.
Signed
Statc of California
Counq of Orange
Subscribed and sr%om to (or affirmed) before me on this 11 day of July m22 by
Amber Costello proved to me on the basis of satisfactory c%idencc to be Ill, pon(s) wlw appeared
before nme.
Votary Public Signature Notary Public Seal
City of Santa Ana RPP
Page A3-t
Appendix
ATTACHMENT3-2. NON -LOBBYING CERTIFICATION
CERTIFICATIONS
I he prospective Participant certifies. by sighting and submitting this bid or proposal. to the best of his or her
know ledge and belief'. that:
I No federal appropriated finds have been paid or will be paid. by or on behalf ol'the undcrsigahed. to
any person for influencine orattenhptingto influence an officer orentplovee ofany I'edcral agency, a
Member of Congress, till officer or employee of Congress. or an employcc Of a Membel' of Coltgfcss
in connection with the awarding orany federal contract, the making of any federal grant, the making
of any fcdorid loan, the entering into of any cooperative agreement, and the estcnsion, continuation,
renewal- anhendntent, or modification of any federal contract, grant, loan, or cooperative agreement.
2. Ifany funds other than federal appropriated funds have been paid or will he paid a, any person lot
influencing or aticmpting to influence any officer or employee ofany federal agency, a Rleniher of
Congress, an officer or employee of Congress, or an employee of a Member uf' ( ongress in
connection with this federal contract. grant loan. loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying :\oivjties".
I his cenilicalinn is a material representation of fiict rpoll which reliance wns placed Mien Ills transaction was made
or entered into. Submission ol'this certification is a prerequisite 11or making or entering into this transaction imposed
by Section 1352,'fitle 31, U. S. Code. Any person who fails to 111c the required certification shall be subject to a eivil
penally of not less than $10,000 and not more than $100.000 for each such failure.
I he prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that iltc
language of this certification be included in all lower tier subcontracts, which exceed $100,000 find that all such Sub
recipients shall certify and disclose accordingly.
I iru Monument ROW
Signed and Printed Name: -` Amber Costello - -
rhle President
Date 7/1112022
City of Santa Ana RFP
Page A3-2
Appendix
ATTACHMENT 3-3: NUN -DISCRIMINATION CERTIFICATION
_`. (T]ITIFIC'ATIONS J
Ih" undcrsigucd consultant or corporate ot'llcer. during the perforillanec of this contract. certilies as
Iullows:
I I he C'unstdutnt shall not discriminate against ally employee or applicant for cntploymcnt because of
race. ",fill-. religion, sex. or national origin. the Cunsulttun shall take utfiirmativc action to ensure
than applicants are employed. and that emplo,res are treated during employment without. regard to
their race. color. religion. sex. or national origin. Such action shall include, but not he limited at, the
following: employment. upgrading, demotion. or transfer: recruitment or recruitment advertising:
IayolT ,r termination: rates of pn\ or other forms of compensation: and selection liar training.
including apprenticeship. The Consultant agrees to post in conspicuous places. available to
cnlployccs and applicants fir employment. notices to be provided setting firth the provisions of this
nondiscrimination clause.
1 he Cunstdlunt shall. in all solicitations or advertisements for employees placed by or on behalf' of
the ('nosultant. state that all qualified applicants will receive consideration for employment without
regard to race. color. religion, sea. or national origin.
I he Consultant shall send nt each labor union ur representative of workers with which he/she has it
collective bargaining agreement or other contract or understanding. a notice to be provided advising
the said labor union or .workers' representatives of the Consultant's commitments under this section.
and shall post copies of the notice in conspicuous places available to employees and applicants for
eniploynteut.
d. 1 he ('onsultant shall comply with all pr \ isions of Executive Order 11246 of September 24. 1965.
and of the rules. regulations. and relevant orders of the Secretary of Labor.
5. the Consultant shall Furnish all information and reports required by Exccutive Order 11246 of
September 24. 1965. and by rules. regulations. and orders of the Secretary of Labor. or pursuant
thereto. and will permit access to his/her books. records. and accounts by the administering agency
and de Secretary of Labor for purposes of investigation. to ascertain compliance with such rules,
regulations. and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations. or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant mat be declared ineligible f'or further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24. 1965. and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24. 1965. or by rude.
regulations. or order of dtc Secretary of l.abor. or as otherwise provided by law.
The Consultant shall include the portion of the sentence immediately preceding paragraph (I) and
the provision, of i,nr;urtplts ( I ) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP
Page A3-3
by rules. regulations. or orders of tilt: Secretary of Lahur issued pursuant to Section 204 of kxecutive
Order 11246 of September 24. 1965. so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions.
including sanctions for noncompliance: provided, however, that in the event the Consultant becomes
involved in. or is threatened with. litigation with a sub -consultant or vendor as a result of such
direction by the administering agency. the Consultant may request that the United States enter into
such litigation to protect the interests of the Gaited States,
8. Iursuant to California I. -Libor Code Section 1735. as added by Chapter 643 Stats. 1919. and as
amended.
No discrimination sliall be made in the employment of persons upon public works because of race.
religious creed. color. national origin. ancestry, physical handicaps. mental condition. marital status. or
Sex of such persons. except as provided in Section 1420. and anv consultant of public works violating
this Section is subject to all the penalties imposed ror a violation ofthe Chapter.
Shined: D
I itle: Amber Costello, President
Firm: Monument ROW
Dale: 7/11 /2022
City of Santa Ana RFP
Page A3-4
EXHIBIT C
0
.41..E PRN1'tR/I SOIL 11(I\.1 1.\(.
Sol If lioo 1, xce l i e n ce
FEE SCHEDULE:
Page A1-2 provided two addresses to provide a bid to the City.
The address: 2246 Orange Ave. (n/w corner of Warner/Orange) and 2245 S. Main
Street (Arco Gas Station) have been demolished and are not available to provide a
quote.
However, based on the requirement of prevailing wages, and the USFA board up
standard of using'h" CDX,12" carriage bolts and galvanized ring shank nails we can
provide a price per door and window.
Price Per Door: $573.00
Price Per Window: $406.00
Assuming an average size house of 1,400 square feet, you might have two doors and
12 windows.
An average cost to board this house up using the above standard would be
$6,018.00
�)Iv1.1.C1 .1.1\I I.I\ I R(ll 1. I lI RP. 1.I\/I IN 1.( IvI"oI
01 If IlyI %PROPI RI 1S0/ I IIo\.1 (!Ill
MONUMENT RIGHT-OF-WAY
2022 HOURLY RATE SCHEDULE
a
Program Manager / Principal
$250.00 per hour
Senior Project Manager
$180.00 per hour
Senior Utility Project Manager
$180.00 per hour
ROW Project Manager / Utility Project Manager
$155.00 per hour
Utility Coordinator
$105.00 per hour
Senior Acquisition Agent / Senior Relocation Agent / Senior
Analyst
$125.00 per hour
Acquisition Agent / Relocation Agent
$105.00 per hour
Project Coordinator/ Researcher
Professional Staff
$90.00 per hour
$80.00 per hour
Project Support Specialist
$70.00 per hour
The above hourly rates are exclusive of local travel/mileage, photocopying, first class postage and Overnight courier service. These expenses
including out-of-pocket expenses such as pre -approved travel and lodging, outside exhibit preparation, requested overnight courier or registered
and/or certified mail (return receipt requested) charges, and specialty reproduction (unless otherwise specified) are in addition to the contract
amount and will be charged at cost plus ten percent (+10%) for administration, coordination, and handling. Subcontracted services, other than
those listed above, will be invoiced at cost plus ten percent (+10%).
In the event Monument is required to perform any act in relation to litigation arising out of any project with the Client (for example, expert consulting,
responding to a complaint, or proceeding with discovery and trial), such services are not part of this contract, nor are they part of our normal fees.
If required, these Types of services will be invoiced at two times the regular hourly rates.
In the event this contract extends twelve (12) months beyond the initial date of execution, the hourly rates and any remaining amount in the contract
Shall be adjusted upwardly by five percent (5%) per annum, compounded annually, on the anniversary date of this contract.
Written communication services in other languages would be an additional cost and would be billed separately based on quoted hourly rates by
independent translation services. Verbal communication in Spanish, if necessary, will be included at no additional charge.
Monument will submit monthly invoices for the professional and trade services rendered based on the hourly rate Schedule provided above. The
client shall promptly pay the uncontested amount due within no more than thirty (30) days after receipt of invoice. Upon completion of services, the
remaining unbilled amount of the project balance shall become immediately due and payable.
Burrola, Melissa
From: City of Santa Ana <certificate-request@ctrax.jdidata.com>
Sent: Tuesday, December 13, 2022 10:02 AM
To: sarah@slspropertysolutions.com; Ramirez, David; edward@taberinsurance.com; Burrola,
Melissa
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor SLS Property Management Solutions Inc.
Name:
Project A-2022-103-01
Number:
Project Agreement With SLS Property Solutions, Inc., To Provide On -Call Trash,
Name: Weeds, Rubbish & Sanitation Abatement And Board -Up Services For The
City Of Santa Ana
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
TYPE OF INSURANCE
POLICY
EXPIRATION
COI DATE
FILE NAME
NUMBER
DATE
SLS Property -
AUTOMOBILE LIABILITY
4733354FI375F
06/13/2023
12/08/2022
City of Santa
Ana 12 8 22.pdf
SLS Property
Management
GENERAL LIABILITY
3AA587422
07/25/2023
08/05/2022
Solutions Inc
COI EXP
07.25.23.pdf
WORKERS COMPENSATION AND
CST5023978
07/28/2023
10/27/2022
COI Santa Ana
EMPLOYERS' LIABILITY
pdf
Thank you,
City of Santa Ana
Risk Management Division
1
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor
SLS Property Management Solutions Inc.
Name:
Project
A-2022-219-03
Number:
Project
Emergency Board-Up Services
Name:
The Certificate of Insurance (COI) submitted indicates that the coverages are in
compliance with the insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
POLICY EXPIRATION
TYPE OF INSURANCE COI DATE FILE NAME
NUMBER DATE
SLS Property -
City of Santa
AUTOMOBILE LIABILITY 4733354F1375F 12/13/2023 07/25/2023 Ana Blanket
Order 7 25
23.pdf
GENERAL LIABILITY 3AA694862 07/25/2024 08/10/2023 scan0014.pdf
WORKERS COMPENSATION AND
CST5025798 07/28/2024 07/21/2023 COI.pdf
EMPLOYERS' LIABILITY
Thank you,
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
8/21/2023 12:58 PM