HomeMy WebLinkAboutCALTRANS (7)Return FULLLY EXECUTED
�( Copy to COTC, M-30 A-2021-124-03
PROGRAM SUPPLEM N,T NO. OOOOOA039 Adv. Project ID Date: June 07, 2022
to 1221000005 Location: 12-ORA-0-SA
ADMINISTERING AGENCY -STATE AGREEMENT Project Number: SCCPSB1L-5063(202)
FOR STATE FUNDED PROJECTS NO 12-5063S21 E.A. Number:
Locode: 5063
This Program Supplement, effective 05/19/2022, hereby adopts and incorporates into the Administering Agency -State
Agreement No. 12-5063S21 for State Funded Projects which was entered Into between the ADMINISTERING AGENCY
r, and the STATE with an effective date of 07/19/2021 and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. 20al-03`t approved by the ADMINISTERING AGENCY on ':FfL/2j (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION: In the City of Santa Ana on East Santa Clara Avenue between Lincoln Avenue and Pasadena
Street.
TYPE OF WORK: Pedestrian and Bike Path
LENGTH: 0.0(MILES)
Estimated Cost
State Funds
Matching Funds
LOCAL
OTHER
61 funds $3,243,000.00
$3,669,000.00
$426,000.00
$0.00
CITY OF SANTA ANA STATE OF CALIFORNI
` I Departm0 of T ans rtation
,q By _ "` � .L k BY
/�--Title Executive Director f oIL Chie Office of Project Implementation
L/ I ( 4 23� I Divi ion of Local Assistance
Date (i.:-::..,., ,
Attest /Ylq)C� Date 02/16/2023
L er<O tie Go —
I hereby certify upon my personals knowledge that budgeted funds are available for this encumbrance:
`G 6/7/22
Accounting Officer Date $3,243,000.00
Program Supplement 12--506-A039- SERIAL Page 1 of 3
12-ORA-0-SA
SCCPSB1 L-5063
SPECIAL COVENANTS OR REMARKS
All obligations of STATE under the terms of this Agreement are subject to the appropriation of
resources by the Legislature and the encumbrance of funds under this Agreement. Funding
and reimbursement are available only upon the passage of the State Budget Act containing
these STATE funds.
ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six
months commencing after the funds are encumbered for each phase by the execution of this
Project Program Supplement Agreement, or by STATE's approval of an applicable Finance
Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid
projects, or encumberances for State funded projects, as well as to suspend invoice payments
for any on -going or future project by ADMINISTERING AGENCY if PROJECT costs have not
been invoiced by ADMINISTERING AGENCY for a six-month period.
If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to
submit for each phase a written explanation of the absence of PROJECT activity along with
target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures"
within 180 days of PROJECT completion will result in STATE imposing sanctions upon
ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures
Manual.
ADMINISTERING AGENCY agrees to submit PROJECT specific award information, using
Exhibit 23-A of the LAPG, to the STATE's District Local Assistance Engineer (DLAE)
immediately after award of contract, and prior to first invoice submittal. Failure to do so will
delay processing invoices for the construction contract. As a minimum, the award information
should include the following information: project number, Advantage ID, project description,
date funds allocated by the CTC, date project was advertised, bid opening date, award date,
award amount, and estimated completion date.
4. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (applicable to Federal and State Funded Projects).
5. This PROJECT is programmed to receive State Senate Bill 1, Chapter 5, Statutes of 2017
(SB1) funds from Solutions for Congested Corridor Program (SCCP). This PROJECT will be
administered in accordance with the California Transportation Commission (CTC)
approved/adopted SCCP Guidelines, and this Program Supplement Agreement.
Program Supplement 12--506-A039- SERIAL Page 2 of 3
12-ORA-0-SA
SCCPSB1 L-5063
SPECIAL COVENANTS OR REMARKS
ADMINISTERING AGENCY agrees to use eligible matching funds of the type
identified in its project application/nomination, for the required dollar for dollar
minimum local match to the SCCP funds.
ADMINISTERING AGENCY agrees to submit invoices for PROJECT costs in
accordance with the Local Assistance Procedures Manual (LAPM).
To satisfy the SB1 accountability requirements, ADMINISTERING AGENCY agrees
to:
1) Submit Progress Reports on the activities, expenditures and progress made
towards implementation of the PROJECT, as applicable, per CTC SB1 Transparency
and Accountability Guidelines. Changes to the scope and budget from the CTC
approved project application/nomination shall also be identified in these reports.
The Progress Reports shall be submitted to the Division of Local Assistance -
Office of State Programs via the CaISMART reporting tool.
2) Submit a Completion Report after each phase using SCCP funds is complete
and a Final Delivery Report to the CTC, within six months of the PROJECT
construction contract being accepted, on the scope of the completed PROJECT, its
final costs as compared to the project budget in its project application/nomination,
its duration as compared to the project schedule in its application/nomination and
performance outcomes derived from the PROJECT as compared to those described
in the project application/nomination, per the SB1 Transparency and
Accountability Guidelines.
6. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope
of work presented in the application and approved by the California Transportation
Commission. Any changes to the approved PROJECT scope without the prior expressed
approval of the California Transportation Commission are ineligible for reimbursement and
may result in the entire PROJECT becoming ineligible for reimbursement.
Program Supplement 12--506-A039- SERIAL Page 3 of 3