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HomeMy WebLinkAboutAAA OIL, INC.A-2022-248 5.1-2023 FEQ � 7 H23 AGREEMENT BETWEEN THE CITY OF SANTA ANA AND tyw,&-) AAA OIL, INC.TO PROVIDE GASOLINE AND DIESEL SUPPLY AND DELIVERY (A+r" k"V1 '�A iobONAJ) THIS AGREEMENT is made and entered into this 20" day of December 2022 by and between AAA Oil, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a Contractor having special skill and expertise to supply the City's annual gasoline and diesel fuel needs. B. On September 13, 2022, the City issued Request for Proposal ("RFP") No. 22-110, by which it sought Contractors to provide gasoline and diesel fuel delivery and supply services to the City. C. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that Contractor is a wholesale distributor of diesel, gasoline, LNG/natural gas, and other petroleum products and is able and willing to provide such services to the City. D. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an as -needed basis, Contractor shall perform the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services — Exhibit A, attached hereto and incorporated by reference and ("RFP") No. 22-110 — Exhibit B, attached hereto and incorporated by reference. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit C. The total annual sum to be expended under the term of this Agreement shall not exceed $1,300,000 during each year of the Agreement. The total sum to be expended under this Agreement for the entire term shall not exceed $6,500,000. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on December 19, 2025, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one (1) two (2) year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 2 7. INSURANCE Contractor shall procure and maintain for the duration of the contract insurance against claimsfor injuries to persons or damages to property which may arise from or in connection with theperformance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: Insurance Services Office Form Number CA 0001 covering any auto (Code 1), or if Contractor has no owned autos, hired (Code 8) and non -owned (Code 9) autos, with limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. Contractors Pollution Liability and/or Errors & Omissions applicable to the work being performed, with a limit no less than $2,000,000 per claim or occurrence and $2,000,000 aggregate per policy period of one year. If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Self -Insured Retentions Self -insured retentions must be declared to and approved by the City. The City may require the Contractor or Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. Other Insurance Provisions A. The General Liability, Automobile Liability, Contractors Pollution Liability, and/or Asbestos Pollution policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10, CG 1185 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). 2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 0104 13 as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. B. The Automobile Liability policy shall be endorsed to include Transportation Pollution Liability insurance, covering materials to be transported by Contractor pursuant to the contract. This coverage may also be provided on the Contractors Pollution Liability policy. C. If General Liability, Contractors Pollution Liability and/or Asbestos Pollution Liability and/or Errors & Omissions coverages are written on a claims -made form: 1. The retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non -renewed, and not replaced with another claims -made 4. policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work. 5. A copy of the claims reporting requirements must be submitted to the City for review. 6. If the services involve lead -based paint or asbestos identification / remediation, the Contractors Pollution Liability shall not contain lead -based paint or asbestos exclusions. If the services involve mold identification / remediation, the Contractors Pollution Liability shall not contain a mold exclusion and the definition of "Pollution" shall include microbial matter including mold. Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than ANII if admitted in the State of California. Verification of Coverage Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Waiver of Subrogation Contractor hereby grants to City a waiver of subrogation which any insurer may acquire against City, its officers, officials, employees, and volunteers, from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors. Subcontractors Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13. Special Risks or Circumstances City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense ofthe City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: AAA Oil, Inc. 11621 Westminster Avenue Garden Grove CA 92843 Attn: Jennifer Crawley Marketing Manager and Contracts Administrator A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement maybe terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [Signatures on the following page] IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By:'It Jose Montoya Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba, P.E. Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONTRACTOR c Efrain avalos, Jr v CEO aSecretary 10 EXHIBIT A STATEMENT OF QUALIFICATIONS B. Agreement Statement AAA Oil, Inc. dba California Fuels & Lubricants has thoroughly read the scope of work in this RFP, concurs with the service requirements and commits to performing the work in accordance with the terms and conditions of the standard agreement, if awarded. We have found no concerns that we feel need to be addressed. C. Firm and Team Experience Firm Overview AAA Oil, Inc. dba California Fuels & Lubricants, a certified Minority Owned Business and Small Business Enterprise located in Garden Grove, Ca, is a leading distributor of quality petroleum products. Established in 2004, we provide fueling and lubricants services to approximately 450 clients. We offer bulk delivery, on -site mobile fueling, inventory management, tank rentals and sales, fuel card programs, 2417 Emergency Fueling Services and a wide array of lubricants, fluids and accessories as well as internal fuel polishing capabilities. We are available 24/7, 365 days a year and can facilitate all aspects of the City of Santa Ana's needs as outlined in your RFP. No subcontractors would be used in the facilitation of this contract. All deliveries in Southern California are managed solely by our own fleet of trucks and our own personnel, offering you unmatched customer service and accountability. We also have storage of over 200,000 gallons of fuel in our yard to facilitate contracted fuel deliveries in the event of emergency or rack shut- downs. We understand that fuel is a critical commodity that your operations rely upon and we are committed to meeting your needs promptly and with a staff of 90 professionals who have extensive experience in the petroleum industry. We pride ourselves on being reliable, flexible, service oriented and dedicated. Our sensational customer service is the cornerstone of our organization. Executive Summary Jaime Duenas. Owner and President —17 years of experience overseeing all Assets Management and Strategic Partnerships in relation to both equipment and supply Efrain Davalos, Owner. Secretary and CEO —17 years of experience managing the Street Sales Team and Contracts Department Christina Duenas. Owner and General Manage r-17 years of experience overseeing all departments in day-to-day operations Jennifer Crawley, Marketing Manager and Contracts Administrator — 23 years of experience in all aspects of fuel marketing, of which 8 years has been solely dedicated to executing bids and contract administration Jessica Ramos, Dispatch Manager - 16 years of experience managing the dispatch department and drivers Mario Juarez, Director of Finance — 25 years of experience managing all aspects of Billing, Credit and Accounts Receivables Juan Lopez, Procurement Manager —15 years of experience managing, negotiating, allocating and contracting supply Robert Diero, Fleet Manager — 23 years of experience managing truck fleet maintenance, licensing, permitting, safety and compliance Oscar Gonzalez, Safety Coordinator and Service Manager — 8 years of experience managing the driver safety training program and coordinates all equipment rentals and service requests Team and Organization Structure If awarded, the following key personnel would be involved in the City of Santa Ana's contract as follows: PROJECT MANAGER: Jennifer Crawley - Marketing Manager and Contracts Administrator Handles Order Placement — M-F 8:00-5:OOpm via phone or email OFFICE PH: 714-530-4795 CELL: 714-376-7813 icrawley,@oafueling,com Jennifer reports to Efrain Davalos Order Placement — After-hours, weekends and holidays: 2417 Manned Dispatch Department PH: 714-530-4795 Dispatch Manager —Jessica Ramos BACK-UP TO PROJECT MANAGER Stephanie Reyes —Sales Coordinator OFFICE PH: 714-530-4795 CELL: 909-965-0600 sreyesOcafueling.com Efrain Davalos — Sales Manager OFFICE PH: 714-630-4795 CELL: 714-720-1378 edavalos(a_cafueling. com Invoicing: Jennifer Crawley prices and approves all invoices for email distribution BillinglAccounts Payable personnel include: Marcela Cabrerra, John Gutierrez, Fable Cabrerra, who all report to Maline Sip, who reports to Mario Juarez Accounts Receivables/Collections: Marisol Jimenez, who reports to Maline Sip, who reports to Mario Juarez Dispatch / Delivery: Jessica Ramos is the Dispatch Manager, with 6 Dispatchers rotating 24/7 shifts. All deliveries would be managed by our proprietary fleet of 85 trucks (a combination of truck and trailer, semi and bobtail trucks) and 40 company employed drivers. D. Understanding Scope of Services AAA Oil, Inc. understands the scope of services to be provided. Upon receipt of order placement via phone or email, standard deliveries will be scheduled to be received by the City within 2 business days M-F 7:OOam-5:OOpm with trucks equipped with radio and mobile telephone access that meet all CA compliance licensing and CARB regulation requirements and will adhere to all delivery requirements outlined in the scope of work. In the event of emergency, our Dispatch can be reached 24/7 by calling 714-530-4795. The Project Manager and Back-up Personnel contact information has also been provided if needed. In the event that the City's primary fuel tanks go out of service, AAA Oil, Inc. offers wet -hose services for both gasoline and diesel fuel, temporary tanks rentals, fuel trailer loans either with or without an attendant and a fuel card program. AAA Oil, Inc. is also capable of managing the City's fuel inventory by installing remote fuel monitors that the City can also have access to via email. This would ensure that there are always eyes on your inventory and orders can either be placed by our staff on an as -needed basis or by the City's personnel. The monitors provide alerts every 4 hours, allowing neither AAA Oil nor the City to be ever be caught off -guard. Should the City want to proceed with this value-added service, the cost would be an additional 0.02 per gallon on the fuel deliveries for those tanks we install monitors on. E. Relevant Service Experience Because CFL owns and operates its proprietary fleet, we offer customized solutions to your organization and pride ourselves on being creative and responsive in addressing the needs of our customers. We service a variety of customers including commercial and industrial end -users, marinas, truck stops, municipalities, state and local government, utilities, military installations and both unbranded and branded retail stations. In addition, we provide inventory -managed delivery services to major refiners, delivering fuel to branded stations including Arco, Shell and USA gasoline. Please see a list a references included in your Attachment 3: Proposers References to follow EXHIBIT B REQUEST FOR PROPOSALS (RFP) GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES RFP NO.: 22-110 CITY OF SANTA ANA PUBLIC WORKS AGENCY 220 S. Daisy Avenue, Bldg A Santa Ana, CA 92703 Armando Fernandez, P.E. Project Manager (714) 647-3316 Office afernandez@santa-ana.org Approved for Release: Nabil Saba, PE Executive Director ublic Works Agency KEY RFP DATES (Subject to change at discretion of City): Issue Date: Tuesday, September 13, 2022 Deadline for Requests for Information: Tuesday, September 27, 2022 at 4:00 P.M. Proposal Due Date: Tuesday, October 4, 2022 at 4:00 P.M. Projected Award Date (anticipated): Tuesday, November 15, 2022 CITY OF SANTA ANA RFP NO.: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES Appendix ATTACHMENT 1: SCOPE OF WORK City of Santa Ana RFP 22-110 Y Gasoline and Diesel Fuel SupPly and Delivery Services Page 13 CITY OF SANTA ANA RFP NO.: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES SCOPE OF WORK A. INTRODUCTION AND BACKGROUND The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.5 square miles and a population of over 340,000 people. The City of Santa Ana Public Works Agency is soliciting proposals from qualified firms to provide gasoline, diesel fuel, propane and other petroleum product supply and delivery services. The primary emphasis will be seeking gasoline and diesel fuel delivery and supply services for the Water Resources Division and the Police Department. B. CONTRACTOR RESPONSIBILITIES The Contractor shall provide all labor, materials, services, and equipment necessary for the supply and delivery of gasoline, diesel fuel, and other petroleum products. The Contractor shall possess all Federal, State and Local permits, licenses, and approvals necessary to provide good/services required in the Scope of Work. Any associated fees shall be the responsibility of the Contractor. C. SCOPE OF SERVICES The Contractor shall provide the following scope of services: 1. DELIVERY LOCATIONS (UNDERGROUND TANKS AND EMERGENCY GENERATORS) The estimated annual volume of fuel purchases of unleaded 87 octane is 325,000 gallons and 15,000 gallons of diesel fuel. Volume estimates are from historical records. The delivery locations include the following parameters: 1. Corporate Yard (located at 215 S Center, Santa Ana, CA 92703) a. Three (3) 20,000 gallon tanks for unleaded fuel b. One (1) 20,000 gallon tank for diesel fuel 2. Santa Ana Police Department (located at 60 Civic Center Plaza, Santa Ana CA 92702) a. Once (1) 20,000 gallon tank for unleaded fuel b. One (1) 6,000 gallon tank for Red Diesel (One delivery per year at 200 to 300 gallons to the emergency generator on -site) c. One (1) above -ground 250 gallon tank for Red Diesel (One delivery per year at 150 gallons) City of Santa Ana RFP 22-110 Gasoline and Diesel Fuel Supply and Delivery Services Page 14 CITY OF SANTA ANA RFP NO.: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES In addition to the underground storage tanks, the City of Santa Ana maintains and operates five (5) emergency diesel powered generators. Upon request, the Contractor shall deliver diesel fuel to the following emergency generators: Generator Location Name Generator Make Facility Address Estimated Fuel Tank Size (Gallons) West Station Cummins 4426 W First St, Santa Ana, CA 92801 850 Segerstrom Station Perkins 2903 S Bristol St, Santa Ana CA 92704 224 East Station Cummins 1730 S Santa Fe St, Santa Ana CA 92705 850 Walnut Station Caterpillar 723 W Walnut St, Santa Ana CA 92703 1039 Maxine Station Caterpillar 1 633 S Maxine St, Santa Ana CA 92704 59 Usage quantities are approximate and shall not be interpreted as quantities ordered. 2. DELIVERY REQUIREMENTS The Contractor shall provide a fleet of trucks adequate to handle the City of Santa Ana's needs. All vehicles utilized to service the City of Santa Ana shall be equipped with a radio dispatch system or a mobile telephone access as well as have the capability of providing printed metered tickets at the time of delivery. In addition, the Contractor's delivery vehicles/trucks must comply with the latest California Air Resources Board approved/certified Phase II Vapor Recovery Equipment Requirements and any other applicable regulations. The following delivery requirements shall be implemented by the Contractor when supplying and delivering gasoline, diesel fuel, and other petroleum based products to the City of Santa Ana: Carriage vehicles shall be fully equipped, in good mechanical condition and appearance, and always bearing the correct placard identification of the fuel being delivered. 2. Hoses and coupler fittings shall be tight when in use. Product that leaks from hoses or couple connections shall be cleaned up and removed by the Contractor, including product in spill containers. 3. Delivery truck drivers shall stick each tank with a fuel tank gauge stick prior to offloading to ensure that adequate fuel storage is available to accept the entire shipment without spillage. Readings shall be taken by the driver prior to unloading fuel and after unloading fuel and shall be recorded on the delivery receipts. 4. The Contractor shall provide a delivery metered ticket for each delivery of fuel and the metered ticket must be signed, dated, and provided to the ordering agency at delivery. 5. Fuel deliveries shall be made complete as ordered; no partial orders are accepted unless mutually agreeable. City of Santa Ana RFP 22-110 Gasoline and Diesel Fuel Supply and Delivery Services Page 15 CITY OF SANTA ANA RFP NO.: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES 6. The Contractor shall ensure that the transport units can accommodate the delivery logistics at every location prior to dispatching those units. 7. The Contractor shall be responsible for obtaining fuel readings and managing load inventory as requested by the City of Santa Ana to meet or exceed all State and local applicable laws and regulations. 8. All work shall be in accordance with applicable trade practices, workmanship, meet warranties and shall conform to all applicable laws, codes and regulations. 3. GASOLINE AND FUEL SPECIFICATIONS By submitting a proposal, the Supplier will ensure that the gasoline and diesel fuel products delivered meet or exceed the following minimum specifications. Only major oil company quality fuels meeting the following specifications are to be provided: 1. The fuel provided must meet the latest requirements of the California Air Resources Board (CARE) Phase 2 Reformulated Gasoline and Diesel. 2. The fuel provided must meet Air Resources Board (ARB), "The California Reformulated Gasoline Regulations" Title 13, California Code of Regulations Section 2250-2273.5 latest version/sub articles, and all-inclusive amendments. 3. The fuel provided must comply with the requirements of the American Society of Testing and Materials (ASTM) D4815 standard or latest version as verified by an independent lab. 4. Regular Unleaded Gasoline shall have a minimum octane rating of 87 which shall be determined by using R+M/2 method. 5. CARB #2 Diesel — Clear: All diesel fuel sold for vehicular use in California must meet a 15 ppm maximum sulfur limit (Ultra Low), in addition to meeting all of the current low aromatics CARB diesel specifications and ASTM D975 Standard Specifications for Diesel Fuel Oils. The definition of "vehicular use" In California includes on -highway vehicles and non -road vehicles such as agriculture and construction equipment. Carb #2 Diesel — Clear may contain up to 5% bio. 6. All products furnished shall conform to all Federal, State, Local, American Society of Testing and Materials (ASTM), Department of Transportation (DOT) and Air Resources Board (ARB) regulations for handling and supply of unleaded fuel/gasoline. 7. Only products of new manufacture or distillation will be accepted. No refined or reclaimed products will be accepted unless otherwise specified. 8. All fuel/gasoline shall have a minimum shelf life of one (1) year. 9. Gasoline shall be unleaded regular 87 Octane minimum and diesel fuel shall be Type 2 clear unless otherwise specified. 10.AII fuel shall be temperature corrected to 60 degrees Fahrenheit and or at the City of Santa Ana RFP 22-110 Gasoline and Diesel Fuel Supply and Delivery Services Page 16 CITY OF SANTA ANA RFP NO,: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES adequate and required temperature set by Federal, State, Local, ASTM, DOT, ARB and/or any other mandated laws, regulations and ordinances. 11. Diesel fuel must meet current fuel industry laws of Federal, State and local codes, requirements, standards and guidelines, including South Coast Air Quality Management District (SCAQMD), American Society of Testing and Materials (ASTM) laws, Department of Transportation (DOT), Air Resources Board (ARBO regulations, Reid Vapor Pressure (RVP) requirements and regulations for handling and supply of diesel fuel. 4. ORDERING PROCESS The Contractor shall not request minimum orders or pattern of use; all orders shall be placed as needed and at the convenience of the City of Santa Ana. The Contractor shall maintain an e-mail address to place all request/orders, as well as a contact name and number for 24- hour access emergency service. On non -emergency calls, the Contractor shall deliver all fuel orders in full and within one (1) calendar day after confirmation of receipt of order. The Contractor shall provide a delivery metered ticket for each fuel delivery, listing fuel order amount in gallons, location of facility and a brief description of the product delivered. A delivery manual ticket will be accepted only when metered tickets are not available. The Contractor shall be responsible for all the time it takes to offload/transfer fuel from the fuel trucks to the City's tanks at various locations and any additional fees for standing time shall not be charged to the City. 5. EMERGENCY ON -CALL DELIVERY SERVICES The Contractor shall be available on an on -call basis, 24/7, and ready to respond in the event of an emergency for emergency gasoline and/or diesel fuel supply and delivery. Service calls shall be responded within two (2) hours. Contractor's fueling crews must be able to arrive at the job site within four (4) hours of approval from the City to commence work. Regular business hours are considered from 7:00 A.M. to 5:00 P.M. (Monday through Friday). Anytime outside of business hours of operation may be considered after hours/weekends. Gasoline, diesel fuel, and other petroleum product deliveries shall be scheduled 24-hours a day, seven days a week on an emergency on -call basis including but not limited to wet hose delivery service and after -hour delivery service. The Contractor shall provide 24-hour customer support telephone number and services for responding to all request/orders for fuel, including telephone coverage on weekdays during normal business hours as well as 24- hour access phone number for after hours, weekends, holidays and emergency situations. In an Emergency Event or Declared Disaster by the County/State or Federal entity, the Contractor shall service the City of Santa Ana under the same terms and conditions that apply during regular standard non-emergency/disaster conditions. City of Santa Ana RFP 22-110 Gasoline and Diesel Fuel Supply and Delivery Services Page 17 CITY OF SANTA ANA RFP NO.: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES 6. "ZERO LEAKAGE" STANDARDS The City of Santa Ana requires "zero leakage" standards for fuel transfer operations. The Contractor shall provide necessary equipment and proper training of delivery personnel to prevent spillage or minimize the chance of spillage during connection and disconnection of hoses and during the transfer of fuel. The Contractor will likewise ensure that all equipment, tools and procedures used are In compliance with all applicable specification and regulations governing such operations. In the event of leakage or spillage, it shall be the responsibility of the Contractor to perform immediate containment, clean up, disposal and restoration activities as necessary in accordance with applicable State of California laws and regulations an subject to the County's satisfaction. All material associated with such clean up shall be removed by the Contractor. The Contractor shall be held liable for any damage or criminal/civil citations which may occur as a result of any spills and/or accidents. 7. FUEL TESTING SERVICES The Contractor shall provide as -requested fuel -testing services for purity and quality, contamination, additives, trans -mixed fuels or co -mingled fuels, physical properties testing, energy value, trace components, trace contaminants, safety and regulatory parameters, bacteria, and the like. 8. FUEL TENDERS AND TRAILERS The Contractor shall be able provide a fuel truck and an attendant to fuel vehicles if the City fuel tank(s) are inoperable or if there an emergency where fueling must be staged at a secondary location. In the event of an emergency incident that span over multiple days, the City of Santa Ana may hire fuel trucks/trailers to provide fuel during the incident so that vehicles can be refueled without leaving the incident. Fuel trucks and trailers shall be fully registered as commercial vehicles and be with all Department of Transportation (DOT), Environmental Protection Agency (EPA), and state inspection requirements. Supplies shall only be permitted to provide/distribute clear road fuel. Fuel truck and trailer operators are responsible for containing and disposing of the fuel spilled and special attention must be paid to hazardous material concerns such as leaky fuel nozzles, tanks, etc. The truck's fuel dispensing system shall be designed to prevent the wrong product from being dispensed, such as gasoline being introduced into a diesel -powered vehicle due to the dispensing system not being completely drained from the precious fueling, A separate dispensing system for each product carried on the fuel tender is preferred. Each pump shall have affixed the current year's weights and measures certificate from their home administrative county. City of Santa Ana RFP 22-110 Gasoline and Diesel Fuel Supply and Delivery Services Page 18 CITY OF SANTA ANA RFP NO.: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES The equipment required for the fuel trucks and trailers include, but are not limited to the following: 1. Fire extinguisher, Rated 2A10BC or better 2. Electronic backup alarm at a minimum of 97 dB 3. Spill kit 4. Secondary containment for dispensing area 5. Chock blocks of appropriate size for the tire diameter 6. Flashlight 7. No smoking signs posted on the front, rear, and sides 8. Department of Transportation (DOT) standard reflectors The rental rates provided shall be the maximum rates to be paid and may not be exceeded without prior written approval. On mobilization and demobilization days, "hours in service" include transit to and from the incident. Hours in service also include time spent in staging during the assigned shift. The Contractor shall provide rates based on the number of hours that the equipment is in service and under the City of Santa Ana command in calendar day. Hired Equipment Shift Rates unless otherwise noted is issued one of three rates as determined by shift type; reduced, standard, and extended as detailed below: 1. Reduced Rate: Rate paid for up to eight (8) hours in service in calendar day, 2. Standard Rate: Rate paid for greater than eight (8) hours and up to sixteen (16) hours in service in a calendar day. 3. Extended Rate: Rate paid for greater than sixteen (16) hours in service in a calendar day. Equipment is only eligible for this rate when ordered as a 24-hour resource. On mobilization and demobilization days, "hours in service' included transit to and from the incident. Hours in service include time spent in staging during the assigned shift. In addition, Wet and Dry Rates include (unless otherwise notes, all rates are "Wet"): A. Wet rates include depreciation, indirect ownership costs, major overhaul cost, labor and parts for routine maintenance and repair, transportation, pilot vehicles, operators, PPE, fuel, lubricants, and operating supplied necessary for the equipment to perform as ordered. B. Service vehicles and service personnel are included in the rates. C. Equipment hired "dry" does not include operators or fuel; The City shall provide these as necessary for the equipment to perform as ordered. All other costs shall remain the responsibility of the Contractor. City of Santa Ana RFP 22-110 Gasoline and Diesel Fuel Supply and Delivery Services Page 19 CITY OF SANTA ANA RFP NO.: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES 9. PROPANE TANK INSTALLATION AND FUELING SPECIFICATIONS The Contractor shall recommend, design, supply and install a 420-gallon propane tank utilizing minimum square footage at the City's Corporate Yard (a site map of the City Corporate Yard has been provided as APPENDIX A). The propane fueling equipment must provide dispensing pump(s) suitable for usage in City vehicles as well as dispenser metering indicating gallons dispensed and net volume. In addition, the Contractor shall recommend or provide supplementary equipment best suited for the City's propane refueling needs. Equipment furnished under this specification shall be the latest improved model in current production as offered to commercial trade and shall be of the highest quality workmanship and material. The Contractor shall be responsible for all technical and professional services required to obtain and to maintain compliant on -site refueling operations including but not limited to permit applications, inspections, certifications, controls, protection and equipment. Succeeding installation, the Contractor will ensure all equipment offered under this specification will remain in good working condition and shall be in compliance with federal, state, and local codes and regulations. The Contractor shall ensure the propane tank remains filled and operational at all times. The City will require delivery of liquid propane on an as - needed basis and in accordance with agreed -upon, pre -arranged or as requested in response to an emergency call. In the event, the City of Santa Ana requires propane wet hose fueling, the Contractor shall service any of the fifteen (15) propane powered vehicles listed below: VEHICLE It MAKE VEHICLE MODEL 1 NISSAN UGJ02 FORKLIFT 2 FORD F-550 3 NISSAN FORKLIFT CLSOLP 4 FORD F250 HD UTILITY 5 FORD F-550 6 FORD F550 SO UTILITY 7 FORD F-550 SD 8 FORD F-550 9 FORD F-250 10 FORD VALVE TRK F-550 11 FORD VALVE TRK F-550 12 FORD VALVE TRK F-550 13 FORD F-550 SALT TRCK 14 FORD F-550 ALT AT37G 15 FORD F-650 LATERAL City of Santa Ana RFP 22-110 Gasoline and Diesel Fuel Supply and Delivery Services Page 20 CITY OF SANTA ANA RFP NO.: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES �Gl�f7 �ii7i ii I �[cl The monthly and/or quarterly statements with specific date ranges as needed shall be furnished as requested by the City referencing fueling data by location (quantities delivered and price). Report formats shall be available electronically and emailed to the Contract Administrator. The required format is an Excel spreadsheet. D. CODE COMPLIANCE All materials and workmanship shall be in strict conformity with federal, state and local codes, requirements, standards of the latest editions, and guidelines including revisions of the following: • California Air Resources Board (CARB) • Reid Vapor Pressure (RVP) Requirements under California Phase 2 Reformulated Gasoline (CaRFG2) and Phase 3 Reformulated Gasoline (CARFG3) • American Society of Testing and Materials (ASTM) D4815 Standard or Latest Version • Department of Transportation (DOT) • South Coast Air Quality Management District (SCAQMD) • Environmental Protection Agency (EPA) • Occupational Safety and Health Administration (OSHA) E. PROJECT MANAGEMENT AND COORDINATION When a request for service is issued to the City, the Contractor shall issue an estimate to the City's designated Project Manager, The Contractor shall not proceed with any work without the approval of the City's designated Project Manager. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall be accompanied by a summary of tasks performed, contract agreement number, results and progress on long- term tasks if any. F. VALUE ADDED RELATED SERVICES The Contractor may propose additional related services that the City has not specifically identified in this RFP to accomplish the stated goals of this RFP such as fuel tank level management, fuel cards, tank rentals, etc. Value added related services will be considered by the City and may or may not be incorporated in the agreement. All parts and materials must be supplied new and factory approved. City of Santa Ana RFP 22-110 Gasoline and Diesel Fuel Supply and Delivery Services Page 21 CITY OF SANTA ANA RFP NO.: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES G. MARKUP The following markup percentages shall be added to the Contractor's costs and shall constitute the markup for all overhead and profits (to the sum of the costs and markups, one (1) percent shall be added as compensation for bonding): 1) Labor................................................................................................20 2) Materials...........................................................................................15 3) Equipment Rental............................................................................. 15 4) Other Items and Expenditures.......................................................... 15 H. MINIMUM QUALIFICATIONS The Contractor shall meet the following minimum qualifications: 1. All work is to be performed in compliance with all applicable codes, ordinances, laws, standards, due care, and Occupational Safety and Health Administration (OSHA) safety requirements. 2. The Contractor shall have a minimum of five (5) years of experience in providing gasoline and diesel fuel supply and delivery services. 3. The Contractor shall possess state and local permits, licenses and certificates required by law to commence, carry, and complete the work. 4. Provide all necessary equipment to competently perform and complete work as specified. I. SAFETY Proposer shall be solely and completely responsible for the condition of the project site, including safety of all persons and properties during the performance of the work. In addition, proper safety equipment must be worn at all times. These requirements shall apply continuously until the contract is terminated and shall not be limited to normal working hours. The Contractor/Consultant shall assure that each employee or subcontractor under the contractor's supervision is trained in the work practices necessary to safely perform his or her job. The Contractor's drivers/delivery crews shall be HAZMAT trained and certified in safety measures to prevent accidents endangering personnel and property. Hazardous Materials shall be clearly marked with the proper shipping name and identification number as required by the Department of Transportation. The Contractor shall provide current, applicable and required Material Safety Data Sheets (MSDS) at any time during the contract as requested by the City of Santa Ana. City of Santa Ana RFP 22-110 Gasoline and Diesel Fuel Supply and Delivery Services Page 22 CITY OF SANTA ANA RFP NO.: 22-110 GASOLINE AND DIESEL FUEL SUPPLY AND DELIVERY SERVICES J. INSURANCE REQUIREMENTS The successful bidders shall furnish the City with original copies of valid insurance policies herein required upon execution of the contract and shall maintain said policies in full force and effect at all times during the term of this contract. Said insurance policies shall comply with all requirements set forth in these specifications. Contractor(s) shall keep a current certificate of insurance at the City of Santa Ana at all times and shall immediately report any changes to the City. K. FEE SCHEDULE Contractor shall submit a fee schedule as described in Section III.B.3 of RFP. No separately stated freight or deliveries will be considered. Bidders shall include all costs in the unit price bid. The Contractor's delivered product pricing shall be inclusive of all freight/unload! ng/handling and delivery charged. Furthermore, the Contractor shall submit additional labor, material and rental equipment rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rates for all labor designations, equipment, rentals, and materials. The bid items specified in the fee schedule are for reference purposes only. Labor increases shall be subject to mutually agreeable terms between the City and the Contractor. The City may request related services that will be paid at the vendor's standard labor and equipment rate submitted. Fee proposal shall be outlined as follows: ---End of SCOPE OF WORK Section --- City of Santa Ana RFP 22-110 Gasoline and Diesel Fuel Supply and Delivery Services Page 23 MAYOR Vicente Sarmiento MAYOR PRO TEM Phil Bacerra COUNCILMEMBERS Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza David Penaloza Thai Viet Phan CITY OF SANTA ANA PUBLIC WORKS AGENCY 220 S. Daisy Ave.. P.O. Box 1988 — M85 Santa Ana, California 92702 714-647-3320 www.santa-ana.orn September 29, 2022 ADDENDUM ONE CITY MANAGER Kristine Ridge CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Daisy Gomez SUBJECT: RFP 22-110 GASOLINE AND DIESEL SUPPLY AND DELIVERY SERVICES The following changes/clarifications have been made to the bid of the subject project: ITEM 1 — Q&A REPONSES Attached responses for Q&A dated 9/29/22 ITEM 2 — NOTICE INVITING BIDS Page 2; 2nd paragraph Responses to this Request for Proposals (RFP) will be accepted until Tuesday, October 4, 2022 at 4:00 P.M. MODIFY: Responses to this Request for Proposals (RFP) will be accepted until Friday, October 7, 2022 at 1:00 P.M. ITEM 3 — ATTACHMENT 2: FEE SCHEDULE Page 24 through 27 Fee schedule removed, replaced, and attached. ITEM 4— MODIFIED BID ITEM Bid Items #61-65 can be omitted from Fee Proposals and is an optional metric. The metric will not be evaluated in the grading process. SANTA ANA CITY COUNCIL Vicente Samlleam Ph,( Baaha Thai Viet Phan David Peneicea Jeanie Lapez JohnaNan Ryan Hernandez Notice Mendoan Mayor Mayor Pro Tam. Ward J Waal 'Nard2 WaN3 Went Wardd m12n dI0�5antd-ana DrO Ohace"aaounia-im..1O IDha tbaanmd as aN din ... ..PaanU-ina.DfO aIB OaeL(11 san�a-dna.em INMhemandeZ5aaala3m. eN ermoneatimaa-amnm ITEM 5 — SCOPE OF SERVICES: ORDERING PROCESS Page 17, 2nd paragraph On non -emergency calls, the Contractor shall deliver all fuel orders in full and within one (1) calendar day after confirmation of receipt of order. MODIFY: On non -emergency calls, the Contractor shall deliver all fuel orders in full and within two (2) calendar day after confirmation of receipt of order. ATTACHMENTS Attached responses for Q&A dated 9/29/22 — 3 Pages Attached revised fee schedule dated 9/29/22 — 2 Pages Total Pages for Addendum One (including attachments) = 7 Pages ALL OTHER TERMS, CONDITIONS, AND SPECIFICATIONS REMAIN UNCHANGED. Cordially, James Burk, P.E. Senior Civil Engineer CC: Reading File SANTA ANA CITY COUNCIL Vicente Barmlento Phil Baceni Thai Viet Phan Darla Penaloza Jebsre Lopez JohnaNan Ryan Hernami Nehtla Mendoza Mayor Mayor Pm Tem. Wand d WandI Wand2 WaN3 Wand5 Waml6 rs,m, ennBsan aom nCaceraarsanu-ana.om Mot dpiendenghtenta-anal, levielooezaemmet a..oea mhemmdln b,;tmtaena.om nmendd,Rsaota-ani E € � 3 3 qg 3 F E9 0 a 4 9 m h no £p �2 g v $ a= E n o a¢ Q r Y v x E E o s 9 g e E es uG u m oa_ o_am _ '„ <E «N - -=.E „ o` o` E a`o I ` - om Eo o` E o` E " E `£a -oE a��' - om ggo a o - pvv°- Eo EE = E£ uu £� t a a £„ d5b _ E ➢£'d '"->"s ;ice i}G��:.. E E a m E E 3 9 E t E - - - E - E G xn rc _o 3 ov Em E&mom d�£u tm a a 03 _ -'e s n2E d3 8 o E oqo v� @YOeo ca m Y 02 EE od u - Y`aJ0Eao9_ _ ;C mC 3u _ Em _ rva E @gym=$ V. o. Q E a v' S e Y' - c G i Q m E a E E E" v<«_ _ _ L_ = v _Y=-_ -ESECEE4_oE=[m_ ; _$ -- c 3 -ram E u Gu=N 1. E.-_e :vCmC;E�__cEZ -` m3 E9 ..m q a E F LE3' u a O o Y O¢ _ _ „ >o`3d££r 333m 3z nnn £AY>-: 3 f' oa o V7 5 3 3 3 m Wn.'Sm „Aa" mXm m$mo e Y tl G n 96 8 $ w aH u 4 Y - 8 > >> s y E e a 6 v v: ? IEn.E q ° E E ao. _ao �ac Q L °q v ua aura C Eq a n E oE E 3? 3 9 $ P^ aaenc"°ca =mEo_c E s a vvo v"0d o. a;s v.�.v oa` n- .8 s a $ 96 2 bE>LL€ 'u d E 0o3 8`0 v a „va c 9. m oa oG E d 3$ vei a �J �x�62.A8 TIT 19£11m BE3�am6fl EXHIBIT C Bid Results Bidder Details Vendor Name AAA Oil, Inc. Address 11621 Westminster Ave. Garden Grove, California 92843 United States Respondee Jennifer Crawley Respondee Title Marketing Manager - Contracts Phone 714-530-4795 Email jcrawley@cafueling.com Vendor Type CADIR, SSAB, SOCB, MBE License # :11111MI, Bid Format Electronic Submitted 10/07/2022 10:35 AM (PST) Delivery Method Bid Responsive Bid Status Submitted Confirmation# 306865 Ranking 0 Respondee Comment Buyer Comment Attachments File Title File Name File Type RFP 22-110-Fee Proposal - AAA OIL INC.pdf RFP 22-110-Fee Proposal -AAA OIL INC.pdf Cost File RFP 22-110- Proposal and Completed Forms - AAA OIL INC.pdf RFP 22-110 - Proposal and Completed Forms -AAA OIL INC.pdf Response File General Attachment BAFO Line Items Discount Terms No Discount It..N Item Code Type Item Description UOM DTY Unit Price Line Total Resp.nee Comment W Octane (Bulk Fuels Full Truck and Trull,, Delivery Size =2,0001 Gallop.) -(BASE PRICE= LOS ANGELES CA OPIS GR0SS 10:00 AM ESTDAILY RACK AVERAGE WITH CAR.) ($0.0396) 1 OPI$ Plus $/Cal 1 $0.0000 $13.0000 Yea 2 OZ Minue 8/GeI 1 ($G.0425) ($e.0425) Yea 3 Dellvery $/Cal 1 $0.0227 $0.0227 You 4 Other (Spooky) $/Gal 1 $O.e00D $0.0000 Yes 5 Applicable Discount($) $/Gal 1 $0,0000 $0.0000 Yes 6 Total OP15+ S/Oal 1 ($0.0198) U0.0190) You 87 Dutane(Smallar TmIc L6..ThsR Fall Tmak, Delivery$ize 3,600-6,999 Gallons) -(BA5EPRICE= LOS ANGELESCA OPTS GROSS I0:OD AM EST DAILY RACK AVERADEWITH CAR+) ($O.e124) OPTS Plus $/Dal 1 $0.0000 $0.0000 Yes 8 Or Mich. SAW 1 ($0.0425) (SO.0425) Yes 9 Delivery $/0.1 1 $0.0363 $0.0363 You 10 Other (Spotty) $/Gal 1 $0,0000 $0.9000 Yes 11 Applicable Dlseoum H $/Gel 1 $SOD00 $0.0000 Yea 12 .Total OPTS. $/Gal 1 ($0.0062) ($3.0062) Yes Diesel - Type 2 Clear (Bulk Fuels Full Tmak and Teller, 0elivery Size =],000+General -(BASE PRICE • LOS ANGELES CA OPTS OROSS 10:00 AM EST DAILY RACK AVERAGE WITH CAR+) $0.0136 13 CRIS Plus $/Gal 1 $0,0000 $OAODO Yes 14 Or Minus $/Gal 1 ($0.0199) ($0.0199) Yes 15 Delivery $/Gal 1 $0.0267 $0.0267 Yes 16 Orion (Specify) $/Dal 1 $0.0000 $O.000D Yes tT Applicable Discount(.) $/pal 1 $0.0000 $0.0000 Yes 18 Total OPTS+ $last 1 $0.0058 $0.0069 Yes Dleaul-Type2 Clear (Smaltas Tank Lee. Than Full Tuck,Deilvary Size= 3,500. 6,999 Gallons) -(BA5EPRICE= LOS ANGELES CA ORIS GROSS later AM ESTDAILY RACK AVERAGE WITH CAR+) SD.0402 19 CRIS Plus $/Gal 1 $0,0000 0.0000 Yea 20 Ur Minn. $/GeI 1 ($0.0199) ($0.0199) Yes 21 Delivery $/Gel 1 $0.04DO $0.04e0 Yes 22 Other (Spotty) $/GeI 1 $0.0000 $0.0000 You 23 Applicable Discount(s) $/Dal 1 $0.0000 $0.0000 Yes 24 TMal Offer 8/Gel 1 $0.0201 $0.0201 Yea Renewable Clear Bull QRCD) - RD 99-(Bulk FUN$ Full Tuck and Trallasr Delivery Size=7,000. Gallons)- Derive Game Index from Diesel - Type 2 Clear ($GUND) 25 OPIS Plus $/GeI 1 $0.0000 $O.OD00 Yea 26 Or Minus $10.1 1 (50.0787) ($0.07M Yes 27 Dan.,, $/GeI 1 $0.0267 $0.0267 Yes 29 Other(Specify) Final 1 $0.0000 BOARDS You 29 Applicable Dlecount(s) $/Gal 1 00.0000 $0.0009 Yes 30 Total OPTS+ $/Gal 1 ($0.0520) ($0.0520) Yes Renewable Clear Diesel (RCD)-RD 99-(Small Fuels Full Truck and Trell, Delivery 31z0.3,500-6.999 Gallon.)- Derive same Index arcs Dieeel - Type 2 Clear ($O.OTT4) 31 OPIS Plus $/aril 1 $0.0000 $0.0000 Yes 32 Applicable DI ... Rmt(a) $/Gal 1 $O.e00D $0.0000 Yes 33 Or Minus $lost 1 00.0797) ($0.0787) Yes 34 Other (Specify) S/Gel 1 80.0000 $0.0000 Yes 35 Cauvery $/Gel 1 SOA400 $0.0400 Yes 36 Total OPIS+ $/Gel 1 ($0.0387) ($0A387) Yes Renewable Clear Diesel(RCD)-RD95 (Bulk Feels FuRTucknnd Trelle0 Delivery Size. y,00D+ Gallons) - Derive same Index from Diesel -Type 2 Clear $0.0734 37 OPIS Plus $/Gal 1 $0.0100 $0.0100 you a$ Delivery $/Gel 1 $0,0267 $0.0267 Yes 39 Other (Specify) $/oal 1 $0.0000 $OaOODO Yes 40 Applicable Warount(a) $/Dal 1 $0.0000 $0.00DO Yes 41 Or Mlime $/Gal 1 $0,0000 $0.0000 Yes 42 TWO OPIS+ $/GeI 1 $0.0367 $0.0367 Yes Renewable Clear Diesel (ROD) AD 95-(Small Fuels Full Truck and Trader, Delivery Size= 3,600. 6,999 Gallons) -Derive some Index from Diesel - Type 2 Clear $0.1000 Item O Item Code Type Item Description UOM OTY Unit Price Line Total Response Comment 43 OPIS Flue $IOM 1 $D0100 $0,0100 Yea 44 Total OPIS. $/Gel 1 $0,0600 $0,0600 Yea 46 Applicable Discamt(s) $/Gel 1 $DGOOD $0.0000 Yes 46 miter (Specify) vast 1 $0.0000 $0.0000 Yes 47 Delivery $JGel 1 $0.0400 $0.0400 Yea 48 Or Minus $/Cal 1 $0.0000 $O.000D Yea Red Dyed ULSD#(Smaller Took Les. then Full Track, Delivery Slxe: SOD -1.000 pellon¢)-(BASE PRICE. LOS ANGELES CA OPTS GROSS 10:DO AM EST DAILY RACK AVERAGE WITH OAR.) $1 6600 49 DOW ON. $/Cal 1 $0.6500 SOASOD yes 50 Tool OPIS. $10.1 1 $0.0300 $0.8300 Yes 51 Applicable Discount(.) $/0al 1 $0.0000 $0,0000 Yea 52 Other($pealty) $IGa1 1 $0,0000 $OA000 Yes 53 Dellvmy $)Gal 1 $0.1900 $0.1800 Yes 64 Droplets Small 1 $O.000o $0.0000 You Rod Dyed UL5082(Smaller Tank Less than Full Truck, Delivery Size: 1-499 Gallons)(BASEPRICE = LOS ANGELES CA OPTS GROSS 10:00 AM $3.9000 EST DAILY RACK AVERAGE WITH OAR.) 55 OPIS Plus $1GM 1 $1.3000 $1.3000 Yee 56 Delivery $/GM 1 $0.6500 $0.6500 Yes 57 Other (Specify) $/Gel 1 $0.0000 UOLOOOD yes $e Applicable Dleemad(s) $/Gel 1 $0,0000 $0.0000 Yes 59 Or Minus $IGaI 1 $0.0000 $0.0000 Ye. 60 Total OPTS. $IGaI 1 $1A500 $1.9500, Yes ❑quid Prepare(Optimal - Will not be evaluated) $0.0000 61 Propane Delivery $lGM 1 $0.0000 $DA000 Yee No BID 62 Wet Has. Delivery Vocal 1 $0.0000 $0.0000 Yes NO BID 63 Other (Specify) local 1 $D.000O $0,0000 You NO BID 64 Applicable DezoneRs) $/0al 1 $0.0000 $0.0000 Yes NO BID 65 Dealm, Procurement 10 Mal.Ilathe. 0f 42D G.Ilon Ramses, Tank EA 1 $o.0000 0.8000 you NO BID Miscellaneous $400.0000 66 Retain Fee (Flat fee should the quantity order" not fR Into the tank) $IGaI 1 $150.0000 $150.0000 Yes FLAT FEE 67 Emergency Delivery(Weekend Delivery, Holiday Delivery, After H..I DUMB.. Here. $(Get 1 $25O.GOOO $250,0000 Yes FLAT FEE Delivery) Wet Hose Service (Base Price • Los Angeles CA DPIS Oro.. 10:00 AM EST Daily Raok Average With Car.) $3.6989 68 Gasoline $IGaI 1 $1.0676 $1.0675 You 69 ULSOA2 Clear $10.1 1 $0,8401 $0.84D1 Ye. Jo Renewable Clear Diced (ROSE) $IGaI 1 $D.900D $0.9D00 Ye. 71 R.m..ble Clear 01... I(ROSS) $10.1 1 $D]913 $O.7913 Yes Fuel Tender (Reduced Rate) $0.925D 72 2,680. EA 1 $0.1000 $0.1000 Yes BASE PRICE• LA OPIS GROSS I SAM EST DAILY RACK AVG WITH CAR 73 1,500-2,499 EA 1 $0,1250 $0.1260 Yes BASE PRICE• LA OPIS GROSS I SAM EST DAILY RACK AVG WITH CAR 79 1,000 -1,499 FA 1 $0.2000 So.2000 yes BASE PRICE= LA OPIS GROSS 10AM EST DAILY RACK AVG WITH CAR TS 99-999 EA 1 $0.6000 $0.5000 Yea BASE PRICE= LA BPI$ GROSS I DAM EST DAILY PACK AVG WITH CAR Fuel Tender (Standard Rate) $0.9250 76 2,500. EA 1 $0.1000 $0.1000 yes DA$EPRICE• LA OPIS OROS$ I DAM EST DAILY RACK AVG WITH OAR J] 1,500 -2,499 EA 1 $0.1250 $0,1250 You BASE PRICE• LA OPI$ OROSS 10AM EST DAILY :AGE 78 1,000 -1,499 EA 1 $0.2000 $0.2000 Yes BASE PRICE= LA OPIS GROSS 10AN EST DAILY RACKAVO WITH CAR 79 99-999 EA 1 $0.5000 $O.SD00 Yes BASE PRICE. LA OPIS GROSS 10AM EST DAILY RACKAVG WITH CAR Fuel Tend at (Extended Rate) $0.9250 80 $580. EA 1 $0.1000 $O.ID00 Yea BASE PRICE- LA OPIS 0ROSS LOAM EST DAHY RACKAVG WITHCAR 31 1,SDO-2,499 FA 1 $0,1250 $0.1250 Yes BASE PRICE= LA OPIS GR05S 10AM EST DAILY PACKAVOWITHCAR 02 1,000-1,499 $0 99-999 Nei Traller (Reduced RBN) EA 1 $0.200D $0.2000 Yee BASE PRICE. LA OPTS OROS$ LOAM EST DAILY RACK AVC WITH CAR EA 1 $0.50p0 $p,5000 Yes BASE PRICE. LA OPIS OROS$ 1 DAM EST DAILY RACKAVC WITHCAR $54D.0000 Rem# Item Code 04 85 86 Nei Trailer (Standard Rate) 89 80 89 Pnel Tmller (Warded Rate) 90 91 92 Type It.. DesOrlptlon 2,5001 1,500 - 2,499 Lees than 1,000 2,500. 1,500 - 2,499 Lees than 1,000 2,5004 1,500- 2,499 Less than 1,000 UOM CITY Unit Price LIm T9tel Response Comment EA 1 $180.0000 $100.0000 Yes PERHOUR EA 1 $100A000 $180,0000 Yes PER HOUR EA 1 $180.0000 M00000 Yes PER HOUR $660.0000 EA 1 $220.0000 $2204000 Yes PER HOUR EA 1 $220+0000 $220.0000 Yes PER HOUR EA 1 $220.0000 $220.0000 Yee PER HOUR $810.0000 EA 1 $270.0000 $270.0000 Yee PERHOUR EA 1 $270,0000 $270.0000 Yes PERHOUR u 1 $270.0000 $270.0000 Yee PER HOUR Line Item Subtotals Section Title Line Total 87 Octane (Bulk Fuels Full Truck and Trailer, Delivery Sim =7,000+ Gallons) -(BASE PRICE= LOS ANGELES CA OPIS GROSS 10:00 AM EST DAILY RACK AVERAGE WITH CAR.) ($p_p396) 87 Octane (Smaller Tank Less Than Full Truck, Delivery Size = 3,500 - 6,999 Gallons) - (BASE PRICE = LOS ANGELES CA OPTS GROSS 10:00 AM EST DAILY RACK AVERAGE WITH CAR+) ($0.0124) Diesel - Type 2 Clear (Bulk Fuels Full Truck and Trailer, Delivery Sim =7,000+ Gallons) -(BASE PRICE= LOS ANGELES CA OPIS GROSS 10:00 AM EST DAILY RACK AVERAGE WITH CAR+) $p_0136 Diesel - Type 2 Clear (Smaller Tank Less Than Full Truck, Delivery Sim =3,500-6,999 Gallons) - (BASE PRICE =LOS ANGELES CA OPIS GROSS 10:00 AM EST DAILY RACK AVERAGE WITH CAR-) $0.0402 Renewable Clear Diesel(RCD) -RD 99-(Bulk Fuels Full Truck and Trailer, Delivery Size = 7,000+ Gallons) - Derive same Index from Diesel - Type 2 Clear ($0.1040) Renewable Clear Diesel(RCD) -RD 99-(Small Fuels Full Truck and Trailer, Delivery Size = 3,500 - 6,999 Gallons)- Derive same index from Diesel - Type 2 Clear ($0.0774) Renewable Clear Diesel(RCD) -RD 95-(Bulk Fuels Full Truck and Trailer Delivery Sim =7,000+ Gallons) - Derive same index from Diesel - Type 2 Use $0.0734 Renewable Clear Diesel(RCO) -RD 95-(Small Fuels Full Truck and Trailer, Delivery Size =3,500.6,999 Gallons)- Derive some index from Diesel - Type 2 Clear $0.1000 Red Dyed ULSD #2 (Smaller Tank Less than Full Truck, Delivery Size: 500 - 1,000 gallons) - (BASE PRICE =LOS ANGELES CA OPIS GROSS 10:00 AM EST DAILY RACK AVERAGE WITH CAR+) $1.6600 Red Dyed ULSD #2 (Smaller Tank Less than Full Truck, Delivery Size: t-499 gallons) - - (BASE PRICE= LOS ANGELES CA OPIS GROSS 10:00 AM EST DAILY RACK AVERAGE WITH CAR-) $3.9000 Liquid Propane (Optional - Will not be evaluated) $0.0000 Miscellaneous s4Do.D0Do Wet Hose Service (Base Price = Los Angeles CA OPTS Grass 10:00 AM EST Daily Rack Average With Car+) 53.5989 Fuel Tender (Reduced Rate) $0.9250 Fuel Tender (Standard Rate) $0.9250 Fuel Tender (Extended Rate) $0.9250 Fuel Trailer (Reduced Rate) $540.0000 Fuel Trailer (Standard Rate) $660.0000 Fuel Trailer (Extended Rate) $81 D.0000 Grand Total $2,421.9277 Polezhaev, Katerina From: City of Santa Ana <certificate-request@ctraxjdidata.com> Sent: Wednesday, January 25, 2023 2:49 PM To: JCrawley@cafueling.com; michelled@churchillrisk.com; scarlet@churchillrisk.com; Polezhaev, Katerina Subject: Notice of Compliance NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor AAA Oil, Inc. Name: Project TBD (028) Number: Project Agreement Between The City Of Santa Ana And AAA Oil, Inc. To Provide Name: Gasoline And Diesel Supply And Delivery The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: TYPE OF INSURANCE POLICY EXPIRATION NUMBER DATE COI DATE FILENAME City of Santa POLLUTION LIABILITY 62PI0099901 05/01/2023 01/06/2023 Ana with WOS.pdf City of Santa AUTOMOBILE LIABILITY 62P10099901 05/01/2023 12/15/2022 Ana - COI - AAA OIL INC.pdf City of Santa GENERAL LIABILITY 62PI0099901 05/01/2023 01/06/2023 Ana with WOS.pdf City of Santa WORKERS COMPENSATION AND WSA506056302 05/01/2023 12/15/2022 Ana - COI - EMPLOYERS' LIABILITY AAA OIL INC.pdf Thank you, I City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 1/25/2023 5:48 PM DATE(MM/DD/YYYY) A�" CERTIFICATE OF LIABILITY INSURANCE 6/18/2026 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Brie McConnell Patriot Growth Insurance Services, LLC PHONE FAX 7777 Center Avenue, Suite 600 A/C No Ext: 714-733-6223 A/C,No: E-MHuntington Beach CA 92647 ADDRESS: brie.mcconnell@patriotgis.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: GuideOne Insurance Company 15032 INSURED CAFUELS-01 INSURER B: Insurance Company of the West 27847 AAA Oil, Inc. California Fuels and Lubricants; FOPCO, Inc. INSURERC: Gemini Insurance Company 10833 11621 Westminster Avenue Garden Grove CA 92843 INSURERD: GENERAL STAR IND CO 37362 INSURERE:Ascot Speciality Insurance Company 45055 INSURER F: COVERAGES CERTIFICATE NUMBER:201910562 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER MM/DD MM/DD A X COMMERCIAL GENERAL LIABILITY Y Y 62P100999-05 5/1/2026 5/1/2027 EACH OCCURRENCE $1,000,000 CLAIMS-MADE � OCCUR PREMISES DAMAGE TO PREMISES Ea occurrence) ccurrence $100,000 MED EXP(Any one person) $0 PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY� PECOT- LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY Y Y 62P100999-05 5/1/2026 5/1/2027 COMBINED SINGLE LIMIT $1,000,000 Ea accident X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED LXX NON-OWNED FIR ERTYDAMAGE $ AUTOS ONLY AUTOS ONLY Per accidentX Poll Liab MCS 90 Motor Truck Cargo $$50,000 C UMBRELLALIAB X OCCUR GVE100367001 5/1/2026 5/1/2027 EACH OCCURRENCE $2,000,000 X EXCESS LAB CLAIMS-MADE AGGREGATE $2,000,000 DED RETENTION$ $ B WORKERS COMPENSATION Y WSD506056306 5/1/2026 5/1/2027 X PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000 OFFICE R/M EMBER EXCLUDED? ❑ N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 E Pollution Liability ENPM2510001758-01 9/24/2025 9/24/2026 Limit $1,000,000 B USL&H WSD506056306 5/1/2026 5/1/2027 Statutory $1,000,000 D Excess(2nd Layer) IXG671934E 5/1/2026 5/1/2027 OCC/AGG $3,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached if more space is required) RE: Facilities of HVAC, Maintenance and Repairs,Various locations in Santa Ana. City of Santa Ana, it's officers,officials,employees and volunteers are Additional Insured as respects to General Liability&Auto Liability per the terms of the attached endorsement forms.Waiver of Subrogation applies to General Liability,Auto and Workers Compensation per the terms of the attached endorsement form. APPROVED By Tu Tran Nguyen at 2:32 pm,Jun 18,2026 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Santa Ana ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Public Works 215 S Center St. AUTHORIZED REPRESENTATIVE Santa Ana CA 92703 ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD COMMERCIAL AUTO CA99481013 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLLUTION LIABILITY - BROADENED COVERAGE FOR COVERED AUTOS - BUSINESS AUTO AND MOTOR CARRIER COVERAGE FORMS This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. A. Covered Autos Liability Coverage is changed as "Covered pollution cost or expense" does not follows: include any cost or expense arising out of the 1. Paragraph a. of the Pollution Exclusion actual, alleged or threatened discharge, applies only to liability assumed under a dispersal, seepage, migration, release or contract or agreement. escape of"pollutants": 2. With respect to the coverage afforded by a. Before the "pollutants" or any property in Paragraph A.1. above, Exclusion B.6. Care, which the "pollutants" are contained are Custody Or Control does not apply. moved from the place where they are accepted by the "insured" for movement B. Changes In Definitions into or onto the covered "auto"; or For the purposes of this endorsement, Paragraph b. After the "pollutants" or any property in D. of the Definitions Section is replaced by the which the "pollutants" are contained are following: moved from the covered "auto" to the D. "Covered pollution cost or expense" means any place where they are finally delivered, cost or expense arising out of: disposed of or abandoned by the 1. Any request, demand, order or statutory or "insured". regulatory requirement that any "insured" or Paragraphs a. and b. above do not apply to others test for, monitor, clean up, remove, "accidents" that occur away from premises contain, treat, detoxify or neutralize, or in owned by or rented to an "insured" with any way respond to, or assess the effects respect to "pollutants" not in or upon a of"pollutants"; or covered "auto" if: 2. Any claim or "suit" by or on behalf of a (1) The "pollutants" or any property in governmental authority for damages which the "pollutants" are contained because of testing for, monitoring, cleaning are upset, overturned or damaged as up, removing, containing, treating, a result of the maintenance or use of detoxifying or neutralizing, or in any way a covered "auto"; and responding to or assessing the effects of (2) The discharge, dispersal, seepage, "pollutants". migration, release or escape of the "pollutants" is caused directly by such upset, overturn or damage. CA 99 48 10 13 © Insurance Services Office, Inc., 2011 Page 1 of 1 POLICY NUMBER:62P100999 COMMERCIAL GENERAL LIABILITY CG 20 26 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. SCHEDULE Name Of Additional Insured Person(s)Or Organization(s): BLANKET AS PER WRITTEN CONTRACT Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations;or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 26 04 13 Copyright, Insurance Services Office, Inc., 1984 Page 1 of 1 0 COMMERCIAL GENERAL LIABILITY CG 20 01 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY - OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance (2) You have agreed in writing in a contract or Condition and supersedes any provision to the agreement that this insurance would be contrary: primary and would not seek contribution Primary And Noncontributory Insurance from any other insurance available to the additional insured. This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured under such other insurance; and CG 20 01 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 POLICY NUMBER: COMMERCIAL GENERAL LIABILITY 62P100999 CG 24 04 05 09 WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Person Or Organization: BLANKET AS PER WRITTEN CONTRACT Information required to complete this Schedule, if not shown above,will be shown in the Declarations. The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV—Conditions: We waive any right of recovery we may have against the person or organization shown in the Schedule above because of payments we make for injury or damage arising out of your ongoing operations or "your work" done under a contract with that person or organization and included in the "products- completed operations hazard". This waiver applies only to the person or organization shown in the Schedule above. CG 24 04 05 09 © Insurance Services Office, Inc., 2008 Page 1 of 1 0 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 99 06 34 (Ed. 8-00) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT-BLANKET We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us). The additional premium for this endorsement shall be 2 % of the total California Workers' Compensation premium otherwise due. Schedule Person or Organization Job Description ANY PERSON OR ORGANIZATION FOR WHOM THE NAMED INSURED IS REQUIRED UNDER WRITTEN CONTRACT TO FURNISH THIS WAIVER. This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement: Policy No. WSD 5060563 Endorsement No. Insured AAA OIL, INC. Premium $ INCL. Insurance Company INSURANCE COMPANY OF THE WEST Countersigned By WC 99 06 34 (Ed. 8-00) INSURED 3 E 2 _ e 2 � � t 3 ± 3 a / J � .[ 7 k . 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