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HomeMy WebLinkAboutHILLSBOROUGH FENCE COMPANYINSURANCE NOT ON FILE WORK MAY NOT PROCEED CLERK OF COUNCIL DATE: APR 2 7 2023 A-2023-063-01 AGREEMENT WITH HILLSBOROUGH FENCE COMPANY TO PROVIDE ON -CALL INSTALLATION, MAINTENANCE AND REPAIR SERVICES FOR FENCING AND GATES p <P lnl A (A t, 6� (,%,M) -e-- FOR THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 18th day of April, 2023 by and between Hillsborough Fence Company, a California corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On February 15, 2023, the City issued a Request for Proposal ("RFP") No. 23-012, by which it desired to retain a contractor having special skill and knowledge in the field of installation, maintenance and repair services for fencing and gates on an "on -call" basis for the City's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide such services described in the scope of work that was included in RFP No. 23-012. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Contractor shall perform the services described in the scope of work that was included in RFP No. 23-012, which is attached as Exhibit A and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of three (3) contractors selected to provide installation, maintenance and repair services for fencing and gates on an on -call basis under RFP 23-012. The total compensation for these services provided by all such contractors selected under RFP 23-012 shall not exceed the shared aggregate amount of Three Million Dollars and Zero Cents ($3,000,000) during the term of the Agreement, including any extension periods. b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper Page 1 of 9 invoice evidencing work performed, subject to City accounting procedures. c. Payment need not be made for work that fails to meet the standards of performance set forth in the Recitals that may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on April 18, 2026, unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be extended for up to two (2) one-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This -Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and Page 2 of 9 warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance (1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregatelimit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non - owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. (3) Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. (4) Broader Coverage: if the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. b. Other Insurance Provisions (1) Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). Page 3 of 9 (2) Primary Coverage: For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. (3) Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (4) Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that maybe necessary to affect this waiverof subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. (5) Self -Insured Retentions: Self -insured retentions must be declared to and approved by the City. The City may require theContractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. (6) Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. (7) Claims Made Policies: If any of the required policies provide claims -made coverage: i. The retroactive date must be shown, and must be before the date of the contract or beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work. iii. If coverage is canceled or non -renewed, and not replaced with another claims - made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase "extending reporting" coverage for a minimum of five (5) years after completion of work. (8) Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby Page 4 of 9 this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies,including endorsements required by these specifications, at any time. (9) Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. (10) Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. Page 5 of 9 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, Page 6 of 9 and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services that are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. hi such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, Page 7 of 9 California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax:714- 647-6956 With courtesy copies to: Executive Director, Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, California 92702 Page 8 of 9 A-2023-063-01 To Contractor: Hillsborough Fence Company Attn: Heidi Hunter, Vice President P.O. Box 1272 La Mirada, CA 90638 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: B on Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL: Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA KrAtine Ridge City Manager CONTRACTOR: N Heidi ter Vice President Page 9 of 9 EXHIBIT A (a CITY OF SANTA ANA EXHIBIT I SCOPE OF SERVICES 1. INTRODUCTION AND BACKGROUND The City of Santa Ana is issuing this Request for Proposals (RFP) to seek a qualified Fencing and Gate Contractor(s) to provide Perimeter Security Fencing and Gates which include labor, materials and equipment to install new chain link fencing, new security ornamental iron fencing, swinging and motorized chain link and iron gates and/or the removal of existing fencing, maintenance and repair of existing fencing and gate systems throughout the City of Santa Ana on an as -needed basis. It is the City's intent to select one or more firms to enter into an agreement(s). The total fencing and gate services needed for On -call service agreement(s) is valued at approximately $3,000,000. The total amount to be expended shall be shared among all contractors selected for award to provide these services for th entirety of the agreement(s) term. II. DESCRIPTION OF WORK The work shall consist of, but necessarily limited to, the removal and proper disposal of existing fencing and gates, submittal of fabricated industrial steel fencing design and/or vinyl -chloride chain -link fencing design to the City prior to installation, and the construction of fabricated industrial steel fencing and/or vinyl -chloride chain -link fencing at various locations on an as needed basis. Prior to installation, the contractor shall design and submit construction plans of requested industrial steel fencing and/or vinyl coated chain -link fencing including appurtenant footings, hardware, mountings, or connections required for compliance with Manufacturer's installation requirements and compliance with applicable building codes and City standards. A footing design stamped by a registered civil engineer will be required for each installation (sample Exhibit A). The proposed fencing must be fully functional, complete and ready with automated or manual entrance gates upon request, and the fencing must be comprised of all new equipment. All major components of which must be produced by established manufacturers and fabricated to meet the requirements of the City. Contractor is responsible for demolishing and disposal/recycling of all improvements, including but not limited to: foundations and footings, slabs, landscaping, fencing, walls trees and all miscellaneous to clear site and to perform work. Prior to submitting all on -call proposals, the Contractor shall visit the subject project site (including coordinating with the City for access inside the building) and obtain any necessary as-builts to define an appropriate scope of work. A. INDUSTRIAL STEEL FENCING Industrial Steel Fencing and Gate Materials The contractor shall provide all labor, materials, and appurtenances necessary for installation of "Aegis II- Majestic Style" ornamental fence system or approved equal, as described below. The fabricated and welded steel gate system shall conform to Ameristar PassPort Commercial Ornamental design series Majestic 2-rail gates from configuration manufacturer by Ameristar Fence Products, Inc. in Tulsa, ON -CALL INSTALLATION, MAINTENANCE AND REPAIR FOR FENCING AND GATES 18 C���'KOIS AUENT1J_1 Oklahoma or approved equal. Doorking 9000, Lift Master, or approved ASTM compliant equal to be utilized as the gate actuator upon request. The color of the fence system shall be Black. Industrial steel fences and gates shall be constructed of the following materials or approved equal: ITEM MATERIAL SPECIFICATION Gate Welding All welding shall be shielded arc type and shall be performed by a certified welder. Continuous inspection is required of all field welding in accordance with C.B.0 Section 1704.3.1. Concrete Anchors — Stainless Steel SAE Type 316 Epoxy Adhesive Anchor Systems Concrete Anchors — Stainless Steel SAE Type 316 Expansion Bolt Systems Powder Actuated Steel AISI 1061 Fastening Systems Hardness 52-58 Rockwell C Galvanized ASTM B633 - 2.1 mil thickness - 1.30 ouncet Coating Fencing Tubular Steel Galvanized ASTM A1011 for material galvanized after forming ASTM A924 for material galvanized prior to forming Minimum yield strength 50 ksi Welding AWS D1.1 E70xx except E7024 rods or electrodes Electrode - shall not be used Steel Picket 14 gauge Dimensions 1" square 5' maximum on center Picket Retaining '/" diameter Rods Picket Rail Provide PVC Grommets to seal openings Intersections Rail Dimensions 14 gauge 1%" square Minimum of 3 rails Post Dimensions 12 gauge 4" square 8 foot nominal maximum span Applied Design Panels shall support 600 lb. load at midspan Load without permanent deformation. Gates Tubular Steel Fabricate of same material with same dimensions and design as fencing panels. Weld rail and upright intersections. ON -CALL INSTALLATION, MAINTENANCE AND REPAIR FOR FENCING AND GATES 19 CITY OF SANTA ANA Automated Gate/Gate Galvanized Steel ASTM F2200 Actuator UL325 Compliant Rolling Gate and Gate Actuator including a steel v- track inset with a concrete track and concrete pad for the gate actuator. Passport Commercial Majestic Style industrial steel fencing or approved equal recommended for the horizontal slide gate. Doorking 9000 —1 HP Actuator with Doorking 8054 Microplus RF receiver or UL 325 compliant approved equal recommended for the gate actuator. Wi-Fi capable and keypad entry to be provided upon request. Fire Access Box Knox Box or equivalent equal to be installed with actuated gate entry keypad. Gate Hardware Galvanized steel Install fabricated manual locking mechanism to the front face of the gate upon request. Fabricated lock should not interfere with closing of the gate. Gate TrackA/Vheels Chrome 4"-6" Chrome wheels to be utilized on inset wrought Wheels, SS iron or steel V-track flushed and inset Gate Track within concrete base. Galvanized Coating after Zinc 0.45 oz./ftz minimum weight Forming 0.3 mil minimum thickness Galvanized Coating prior to Zinc ASTM A653 Forming 0.90 oz./ft2 minimum weight Coating designation G90 Powder Epoxy Coating Base Coat Zinc -rich epoxy powder coating 2.0-mil minimum thickness Gray Top Coat Polyester powder coat 2.0-mil minimum thickness Black Top Coat Adhesion > 90% per ASTM D3359 Method B Corrosion Performance resistance > 3500 hors per ASTM B117 & ASTM Requirements D1654 Impact resistance > 60 in-lbf per ASTM D2794 Weathering resistance > 1000 hrs per ASTM D822, D2244, and D523 Bolts (Anchor Bolts) High -Strength ASTM A325 or ASTM A 490 Carton steel— With self-locking nuts or lock -washers and plain nuts Galvanized Washers — same material as nuts Zinc coating ASTM A153 - 2.1 mil thickness - 1.30 ounce/ft2 Bolts (Anchor Bolts) - Stainless Steel ASTM A193 Grade 68M bolts with ASTM A194 Grade Stainless Steel 8M nuts Alternate ASTM F593 Type 316 bolts with ASTM F594 Type 316 nuts Washers — same material as nuts Hardware — Steel including Steel Hardware ASTM A153 castings, rolled, pressed and forged articles Galvanized ASTM A123 - 3.4 mil thickness - 2.00 ounce/ft2 Coating ON -CALL INSTALLATION, MAINTENANCE AND REPAIR FOR FENCING AND GATES 20 CITY OF SANTA ANA Industrial Steel Fencing and Gate Finish The manufactured galvanized framework shall be subjected to subjected to PermaCoat thermal stratification coating process (high -temperature, in -line, multistage, multi -layer) including, as a minimum, a six -stage pretreatment/wash (with zinc phosphate), an electrostatic spray application of an epoxy base, and a separate electrostatic spray application of polyester finish. The stratification -coated framework shall be capable of meeting the performance requirements for each characteristic shown in the table below. QUALITY CHARACTERISTICS ASTM TEST METHOD PERFORMANCE REQUIREMENTS Adhesion D3359 — Method B Adhesion (Retention of Coating) over 90% of test area (Tape and knife test). Corrosion Resistance over 3,500 hours (Scribed per Corrosion Resistance 13117 & D1654 D1654; failure mode is accumulation of 1/8" coating loss from scribe or medium #8 blisters). Impact Resistance D2794 Impact Resistance over 60 inch lb. (Forward impact using 0.625" ball). Weathering Resistance D822, D2244, Weathering Resistance over 1,000 hours (Failure mode is 60 /o loss of gloss or color variance of more D523 60° Method) I than 3 delta-E color units). Steel material forfence framework (i.e., tubular pickets, rails, and posts), when galvanized prior to forming, shall conform to the requirements of ASTM A924/924M, with a minimum yield strength of 50,000 psi (344 MPa). The steel shall be hot -dip galvanized to meet the requirements of ASTM A6531A653M with a minimum zinc coating weight of 0.90 oz./ft2 (276 g/m2), Coating Designation G-90. Steel material for fence framework (i.e., tubular pickets, rails, and posts), when galvanized after forming, shall conform to the requirements of ASTM Al011/1011 M, with a minimum yield strength of 50,000 psi (344 MPa). The exterior shall hot -dip galvanized with a 0.45 oz./ft2 (138 g/m2) minimum zinc weight. The interior surface shall be coated with a minimum 81% nominal zinc pigmented coating, 0.3 mils (0.0076mm) minimum thickness. Welds made after galvanizing shall be ground smooth and wire brushed to remove loose or burned zinc coating, after which cleaned areas shall be prepared and neatly coast with 50-50 solder. Repairs to abraded or damaged coating shall be done in similar fashion. All fencing material shall be painted prior to installation (color as specified by City) and receive touch up paint in the field upon installation completion. B. VINYL -COATED CHAIN -LINK FENCING Vinyl -Coated Chain -link Fencing and Gate Material ON -CALL INSTALLATION, MAINTENANCE AND REPAIR FOR FENCING AND GATES 21 CITY OF SANTA ANA Materials for vinyl -coated chain -link fence shall be as specified herein. Material shall be of the same color of vinyl coating. Privacy slates to be provided and manufactured from 97 percent recycled plastic. Gates to be schedule 40 galvanized steel with fork type latches or fabricated lock upon City's request and three 180-degree hinges per leaf. Doorking 9000 or approved ASTM compliant equal to be utilized as the gate actuator upon request. Painted finishes are not acceptable, and color for this job is the manufacturers standard bloack, brown, or approved upon request. Vinyl -coated chain -link fences and gates shall be constructed of the following materials: ITEM MATERIAL SPECIFICATION Posts and Section 80-4.01 A of CALTRANS Braces Fabric Section 80-4.01 B of CALTRANS Accessories Section 80-4.01 C of CALTRANS Gates Section 80-4.01 D of CALTRANS Line Posts SCH 40 galvanized steel 2.375-inch (59 mm) outside diameter, Schedule 40 galvanized steel pipe or galvanized "H" columns weighing not less than 2.7 lb./ft. 13.18 kg /m' . Corner and SCH 40 galvanized 2.875-inch (73 mm) outside diameter, Schedule 40 Terminal Posts steel galvanized steel pipe Gate Posts Galvanized Steel 3.500-inch (89 mm) diameter for man gates and 6.625- Pipe inch 168mm for vehicular ates Diameter for Galvanized Steel Gateposts to be galvanized steel pipe Vehicular Gates ITEM MATERIAL SPECIFICATION Top, Bottom, Galvanized Steel 1.660-inch (42.16 mm) outside diameter, plain end, and Brace Rail sleeve coupled galvan!zed steel pipe Gate Frame SCH 40 galvanized 1.9-inch (48.26 mm) outside diameter Schedule 40 steel galvanized steel pipe for fittings and truss rod fabrication Automated Galvanized Steel Rolling Gate and Gate Actuator including concrete track Gate/Gate with a stainless steel v-track inset and flushed to Actuator concrete pad. Doorking 9000 —1 HP Actuator with Doorking 8054 Microplus RF receiver compliant approved equal recommended for the gate actuator. Wi-Fi capable and keypad entry to be provided upon request. Fire Access Box Knox Box or equivalent equal to be installed with actuated ate entry ke ad. Gate Chrome Wheels, SS Gate 4"-6" Chrome wheels to be utilized on inset wrought Track/Wheels Track iron or SS type 216 V-track flushed and inset within concrete base Or cantilever set up with rubber wheels to be utilized upon re uest ON -CALL INSTALLATION, MAINTENANCEAND REPAIR FOR FENCING AND GATES 22 El CITY OF SANTA ANA Tension Bars Galvanized Steel 3/16 inches by 3/4-inch (4.76 mm by 20 mm) galvanized steel flat bars Caps Cast Steel or Malleable Sized to post dimension, set -screw retained Iron, Galvanized Fittings Galvanized Steel Sleeves, bands, clips, rail ends, tension bars, fasteners and fittin s shall begalvanized steel Extension Arms Cast Steel Cast steel, to accommodate 3 strands of barbed wire, single arm, 12-inches (305 mm) high (measured vertically) above the top edge of the fence fabric, sloped to 45 degrees Barbed Wire 12-AWG wire, 3 strands, 4 point barbs at 5-inches (127 mm) O.C., painted black (when required zinc -coated steel by City) with bonded vinyl coating Gate Hardware Galvanized Steel Fork type latch with gravity drop or fabricated locking mechanism upon request; center gate stop and drop rod; three 180-degree gate hinges per leaf Or install fabricated manual locking mechanism to the front face of the gate upon request; fabricated lock should not interfere with closing of the gate Privacy Slats 97% Post- Consumer Plastic fencing slats manufactured from 97 percent Recycled Plastic recycled plastic Vinyl -Coated Chain -link Fencina and Gate Finish Chain -link fence fabric shall be galvanized steel wire with a continuously bonded vinyl coating, with a finish size (i.e., size after coating) of 8 gauge, and shall comply with ASTM F 668. Fabric height shall be 8 feet (2.44 m) +/- 3/4 inch (20 mm), 6 feet (1.83 m) +/- 3/4 inch (20 mm), or suitable height depending upon City's request, with knuckled, selvage edges on the bottom and top. Mesh shall be vertically -woven diamond mesh, with a nominal distance of 2 inches (50 mm) between parallel wires. Galvanize surfaces shall be in accordance with ASTM A 123, with a coating of at least 1.20 oz./sq. ft. Accessories and components will have the same finish as fabric. The vinyl coating shall conform to FS RR-F-191/1C. Colors shall be stabilized, and shall have a light fastness to withstand a minimum Weather-O-Meter exposure of at least 1500 hours without deterioration when tested in accordance with ASTM D 1499. Specific gravity shall be between 1.26 and 1.30 in accordance with ASTM D 792. Hardness shall be A90 +/-5 in accordance with ASTM D 2240. Tensile strength shall be between 2600 and 3000 psi (17.94 MPa and 20.7 MPa) in accordance with ASTM D 412. Vinyl coating shall be exposure -resistant to dilute solutions of most common mineral acids, sea water, salts, and alkali. Vinyl coating shall be continuously bonded to the wire under 5000 psi (34.5 MPa) pressure before the wire is woven into fabric as seen in the table below. Coating Performance Requirements: ON -CALL INSTALLATION, MAINTENANCE AND REPAIR FOR FENCING AND GATES 23 CITY OF SANTA ANA QUALITY CHARACTERISTICS ASTM TEST METHOD PERFORMANCE REQUIREMENTS Galvanized Surface A 123 Coating of at least 1.20 oz/sq. Hardness D 2240 A90+/-5 Tensile Strength D 412 Between 2600 and 3000 PSI Weathering Resistance D2244 Weathering Resistance over 1,500 hours without deterioration Additional ASTM standards to be met in the design and construction of fencing and gates. • ASTM A392 Specification for zinc -coated steel chain link fence fabric • ASTM A491 Specification for aluminum -coated steel chain link fabric • ASTM A780 Standard practice for repair of damaged and uncoated areas of hot -dip galvanized coatings • ASTM A824 Specification for metallic -coated steel marcelled tension wire for use with chain link fence • ASTM F552 Standard terminology relating to chain link fencing • ASTM F567 Standard practice for installation of chain link fence • ASTM F626 Specification for fence fittings • ASTM F668 Specification for polymer coated chain link fence • ASTM F900 Specification for industrial and commercial swing gates • ASTM F934 Specification for standard colors for polymer -coated chain link • ASTM F1043 Specification for strength and protective coatings of metal industrial chain link fence framework • ASTM F1083 Specification for pipe, steel, hot -dipped zinc -coated (galvanized) welded, for fence structures • ASTM F1184 Specification for industrial and commercial horizontal slide gates • ASTM F1345 Specification for zinc-5 aluminum-mischmetal alloy -coated steel chain link fence fabric • ASTM F1664 Specification for poly (vinyl chloride) (PVC) and other conforming organic polymer - coated steel tension wire used with chain link fence • ASTM F1665 Specification for poly (vinyl chloride) (PVC) and other conforming organic polymer - coated steel barbed wire used with chain link fence • ASTM F2200 Specification for automated vehicular gate construction • ASTM F2780 Standard guide for design and construction of expanded metal security fences • CLFMI SFR2445, Security fence recommendations • CLFMI WLG2445, Chain link fence wind load guide for the selection of line post and line post spacing • Federal specification RR-F-191/3E fencing, wire and post, metal (chain -link fence posts, top rails and braces) • UL 325 door, drapery, gate, louver and window operators UL 325 door, drapery, gate, louver and window operators III. FENCING SYSTEM INSTALLATION & SUBMITTALS A. PREPARATION AND DESIGN SUBMITTAL: ON -CALL INSTALLATION, MAINTENANCE AND REPAIR FOR FENCING AND GATES 24 Make field measurements needed before submitting fabricated industrial fence design or vinyl -coated chain- link fence design, shop drawings, or ordering. Make minor changes in dimensions and alignments as needed to avoid utilities or structural conflicts. Contractor shall specify and submit fabricated industrial fence design and/or vinyl -coated chain -link fence design including appurtenant footings, hardware, mountings, connections, gate design and setup required for compliance with Manufacturer's installation requirements and compliance with applicable building codes and City standards. Contractor shall submit shop drawings to the engineer for approval prior to fabrication and installation. B. DEMOLITION: Pre-existing fencing to be removed, and shall be properly disposed of off -site by the Contractor at Contractor's expense. Any existing fence indicated to remain and which have been damaged by the Contractor shall be replaced by Contractor at Contractor's expense. All earth, trees, brush and other obstructions which interfere with the proper construction of fences shall be removed and properly disposed of off -site by the Contractor. C. INDUSTRIAL STEEL FENCING INSTALLATION STANDARDS: Industrial steel fencing and gate materials shall be furnished and installed by Contractor at locations as specified by the City on an as -needed basis. The following installation standards shall be followed: 1. Manufacturer's installation and warranty requirement 2. Applicable OSHA and Cal OSHA regulations 3. Applicable building and fire code requirements 4. City codes Refer variances between above documents and Contract Documents to Owner's Representative. Install fencing and gates according to Manufacturer's installation and warranty requirements. Contractor shall contact dig alert before installation. Install fencing and gate materials to tolerances recommended by Manufacturer and per submitted and approved industrial steel fencing design. Unless otherwise shown, install fencing true, plumb, and level using precision gauges and levels. Footings shall be specified by the Contractor in the industrial steel fencing design submittal and approved by the City prior to installation. Clean surfaces of metalwork to contact concrete, removing all rust, dirt, grease and other foreign substances before concrete is placed. Secure all embedded metalwork accurately in position when concrete is placed to prevent displacement or undue vibration during or after placement of concrete. Where metalwork is to be installed in recesses in formed concrete, said recesses shall be made, metalwork installed, and recesses filled with dry -pack grout. Permanent connections shall be continuously welded not bolted along entire area of contact. All gate welding made in the field shall be ground smooth and wire brushed to remove loose metal. All welding shall be shielded arc type and shall be performed by certified welders. Continuous inspection is required of all field welding in accordance with C.B.C. Section 1704.3.1. Joints in fencing and gates shall have a close ON -CALL INSTALLATION, MAINTENANCE AND REPAIR FOR FENCING AND GATES 25 CITY OF SANTA ANA fit with corner joints coped or mitered and in true alignment. Built-up parts shall be free of warp. Exposed ends and edges of metal shall be slightly rounded. Fastenings shall be concealed whenever possible. Post Spacing Requirements: Span 'Nominal (71-3/8" Rail) Nominal (91-1/4" Rail) Post Size -1/2" 2-1/2" " 1/2" 1/2" " Bracket Type tandard (66301) ngle (BB304) Standard (BB301) ngle (86304) Post Settings t %:O.C. 5" 5-1/2" 76-1/2" 7' 4-1/2" 5" Gate posts shall be set in accordance with the spacing shown in the submitted fencing design plans. Six (6) inch or four (4) inch chrome wheels shall be bolted to the gate (between the wheel plates welded near the ends of the gate bottom rail). The gate shall be set upright with the V-grooved wheels positioned over the pre- installed steel V-track inset and flushed to a concrete base that traverses the gate opening. Roller guides shall be affixed to the gate posts at a height even with the gate top rail to hold the gate in a vertical position. Gate stops shall be welded to the end of the gate or track so gate cannot pass rollers in either direction. Upon request, a fabricated manual lock shall be installed on the face of the gate. The fabricated lock's placement should not interfere with the closing of the gate. A WWI capable entry keypad and buried loop detectors to be provided for gate entry upon request. A Knox Box or approved equal fire access box shall be installed alongside the keypad entry. VINYL -COATED CHAIN -LINK FENCING INSTALLATION STANDARDS: Vinyl -coated chain -link fencing and gate materials shall be furnished and installed by Contractor at locations as specified by the City on an as -needed basis. The following installation standards shall be followed: 1. Manufacturers installation and warranty requirements 2. Applicable OSHA and Cal OSHA regulations 3. Applicable building and fire code requirements 4. City Codes Refer variances between above documents and Contract Documents to Owner's Representative. Install fencing and gates according to Manufacturer's installation and warranty requirements. Contractor shall contact dig alert before installation. Install vinyl -coated chain -link fencing and gate materials to tolerances recommended by Manufacturer and per submitted and approved chain -link fencing design. Unless otherwise shown, install fencing true, plumb, and level using precision gauges and levels. Footings shall be specked by the Contractor in vinyl - coated chain -link fencing design submittal and approved by the City prior to installation. Clean surfaces of metalwork to contact concrete, removing all rust, dirt, grease and other foreign substances before concrete is placed. Secure all embedded metalwork accurately in position when concrete is placed to prevent displacement or ON -CALL INSTALLATION, MAINTENANCE AND REPAIR FOR FENCING AND GATES 26 CITY OF SANTA ANA undue vibration during or after placement of concrete. Where metalwork is to be installed in recesses in formed concrete, said recesses shall be made, metalwork installed, and recesses filled with dry -pack grout. Install security fence of 8-foot (2.45 m), 6-foot, or recommended fabric height with 1-foot (0.9 m) barbed extension on support arms when requested. Space line posts at intervals not exceeding 10 feet (3 m). Provide top rail through line -post tops and splice with 7-inch (178 mm) long rail sleeves. Brace each gate and corner post back to adjacent line post with horizontal center brace rail and diagonal truss rods. Install brace rail, one bay from end and gate posts. Install center and bottom brace rail on corner and gate leaves. Stretch fabric between terminal posts or at intervals of 100 feet (30.5 m) maximum, whichever is less. Position bottom of fabric to no more than 2 inches (50 mm) above concrete or asphalt grade and touching dirt finish grade. Fasten fabric to top rail, line posts, braces, and bottom tension wire with 11-AWG galvanized wire ties 24 inches (610 mm) maximum on centers. Attach fabric to end, corner, and gateposts with tension bars and tension bar clips. Install bottom rail supported at each line and terminal post in such a manner that a continuous brace between posts is formed. Install gates with fabric and barbed wire overhang to match fence upon request. Install three hinges per leaf, latch, catches, drop bolt, foot bolts and sockets. In place of a latch, install a fabricated manual lock shall be installed on the face of the gate upon City's request. The fabricated lock's placement should not interfere with the closing of the gate. Six (6) inch or four (4) inch chrome wheels shall be bolted to the gate (between the wheel plates welded near the ends of the gate bottom rail). The gate shall be set upright with the V-grooved wheels positioned over the pre -installed steel V-track inset and flushed to a concrete base that traverses the gate opening. D. QUALITY ASSURANCE: The contractor shall provide laborers and supervisors who are thoroughly familiar with the type of construction involved and materials and techniques specified. E. CONSTRUCTION WASTE MANAGEMENT: The contractor shall clean the jobsite of excess materials; post -hole excavations shall be scattered uniformly away from posts. Before concrete pours, designate locations or uses for excess concrete and a location for clean out water from concrete trucks. Designated locations shall meet environmental standards and conform with Section 7-1.01 of CALTRANS. F. DELIVERY, STORAGE, AND HANDLING: Upon receipt at thejob site, all materials shall be checked to ensure that no damage occurred during shipping or handling. Materials shall be stored in such a manner to ensure proper ventilation and drainage, and to protect against damage, weather, vandalism, and theft. Manufacturer's instruction and warranty requirements for delivery, storage and handling of fencing materials shall be strictly followed. G. SUBMITTAL: The manufacturer's literature shall be submitted prior to installation. Submit the following shop drawings and product data: ON -CALL INSTALLATION, MAINTENANCE AND REPAIR FOR FENCING AND GATES 27 CITY OF SANTA ANA a. Include accessories, fittings, hardware, anchorages, and schedule of components. b. Manufacturer's installation instructions. Furnish the following submittals: SUBMITTAL DESCRIPTION Fencing Design Including appurtenant footings, hardware, mountings, connections, gate design and setup. Shop Drawings Required for fabricated items such industrial steel or vinyl -coated chain -link fencing and gates. Schematic Drawing Depicting dimensions and system configuration, footings, gate design, etc. Re uired for all sites. Catalog Data Required for all manufactured products per catalog data requirements. Warranty Furnish one-year warranty from date of final acceptance. H. PAYMENT: Payment for fencing and gate installation shall be paid at the contract unit prices listed on the Cost Proposal Form. Such payment will be considered full compensation for furnishing all design, labor, materials, tools and equipment and doing all work, including grading, necessary to install complete and in place for the projects upon request and specified herein. 1. SYSTEMS WARRANTY: Vendor shall submit, in detail, a description of any warranty, or equipment replacement, equipment loaner program included in bidder's offer. The manufacturer's warranty shall be for a minimum of ten (10) years. ON -CALL INSTALLATION, MAINTENANCE AND REPAIR FOR FENCING AND GATES 28 EXHIBIT B 00-CITY OF SAN?A .ANA - beirg requested as specified henein. I understand and agree that I am responsible for reporting any errors. omissions or discrepancies to the City for clarification prior to the submission of my proposal• price proposal - prim must be w dusive of all costs. including but not limited to, direct and tndlreoi vosts far tabor, overhead, incidental supplies, travel, mileage, and fuel. Any special materials *ill be purchased by the Contractor only after discussed and aulhon d by the Ctyt Projects Mang. designeewrttmg Nato: hem quantities are astir rated and provided for cauadArcg rbrnpetlt ve pro s� Item quantit es may very from the final held quantkes. twit QTYAJOM UNIT PRICE Fumish and Install B Foot High IndusMal Steel 1 pop LF Fenicing S 5 5 000 2. Furnish and install B-Foot High Industrial Steal i,ppp LF S {� �j s {j 15 1 Dob a Fencing Furnish and InstaNVngh. 24foat wide 2 2� Vb S 517 30 Industrial Steel Manual Gate (dual or single swing or slide S S 4. umish and Inska116-Foot High, 2p-foot Woe Industrial 2 EA 2* lots S 1 Stool Manual Gate dual or single spa slide S Frmish and Install &Foot High, 20 Foot wide 5. kxkmtrial Steel Automatic Gets (dual or With Actuator. detector , $bs 15 Z 210 single swing or 34de) 2 EA I loops and keypad (WI-Fi S connectivity and bu ton 9910 i —�— Furnish and instate B-Foot High, 20-Foot wide g. industrial Steal Automatic Gate (dual or detedor Ib$S 15 37 0 single swing or sidle) With Actuator, 2 FA i loops and keypad (Wi-Fr S ffi connectivity and button anby) 8-4-oci High V oated 7. Furnish and Install Chain -link 1,WD LF S Fanctn Furnish and Install F h try! C� 5 , 15-71 OM 8• Chain link Ferld+n 1,000 LF S 9. Furnish and Install &-Foot High, Zp-Foot Nlbe vinyl- Coated Chain-tink Manual Gate (dual of 3.lOo lot ZOO �� swingtx 2 a � Furnish and Install 6-Foot High, 28-Foot Wide Manual Gate (dual or to. vinyl Coated Chatn41nk � swing or Y � S S Furnish and Install &Foot ligh, 2p-Foot wide 11. Vinyl- Coated Chain-Unk Autornadc. Gate (dual or single swing or slide) With Actuator. 2 EA delactor loops and keypad I _ S FF ectivity oomnand btAton entry) 1 � — CIN-CALL INSTAUA770N. MAWTEMINCF AND REAWR FOR FENCING AND GATES 36 C1rf OF S,AhTA ANA Furnish and Install frFant High, 20-Foot wide 12. vinyl- Coated chain-Ilnh Automatic Gate or single swing or side) With Actuator, detector loops and keypad Mit-Fi connechvd�n entry) 1, kEA 0 7(dual '14. 13. Barbed Wire eds" Fending Derndiition 1 Sb ab Tots PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deilver goods or services to the City in accordance with said terms and conditions P Y.anc: 714) 7 Ifb' 05 90 �1 11 s�ooI� h Fence Con, a,1 ax ' N IA LEGAL NAME OF COMP V PHO� AND FAX NUMBERS p.O. t5ox 12 7 Z 1 5 L ID NU L_o, W,,r-kAat, LA. AGENT Q2 1 FR DATE t oo oo 15 -7 7f DIR REGISTRATION NUMBER (IFAPPLKABLE) - 1Z72 &Fa a, y all tx3 . C O n'` T gS FORM ST BE CQMPLETEQ ANO INCt.UDEQ YNTH THE PROPOSAL. ATTACHMENT B REFERENCES PROPOSALS THAT Do NOT 0ONTAIN THIS FORMy4u l BE CONSIDERED NONRESPONSIVE. _ f List and describe fully the contracts performed by your firm wtrueh demonstrate your abiity to provide the supplies, equipment or services included in the scope of the Proposal specificatiorffi. Attach addittonal oases if reaure�(. The City reserves the right to contact each of the references listed for additional information regarding your frm's qualifkations. REFERENCE G.'" Cuslonter Name: �imGrl[.�. `i tiCbmtactindvidUel: U ON -CALL INSTALLATION, MAINTENANCE AND REPAIR FOR Fi 4GING ANO GATES 37 ?%st)nol O.J.ee on E.fa t1l r� e , IAy er kV-b- -2.\- OT3 0 CITY OF SANTA ANA �,'� Address: Z C1 C:.aw (ar kcr" Phone Number `moo YtRa Prrw�., CA . 4 Z7p 2 EMAIL Sa+tl a- Anna- o+ q Contract Amount x wb, oo O intx�.Jt?'sar zo 21 C �►*rest Oesaiption of suppiles, equipment, or services provided: ��htAY�w \h�'}a\�O.,C1Un QV%A Y'ePAlC C 64 loco \ CINamesO Contactt? Individuilik Y Y Address:J210- Vil 6&4E '5ky2�r Phone Number -jt4- 5 b g —5781 `Jl.ntu . Q27o EMAIL- l . ft�QS� OC. 1 .O 'kso,bbo� 2.0 14— (�vr�ren} V Contract AfnounC ¢nnv Year _ Description of supplies, aquipment, or services provided 0 r n OM Sr eve e_e. G'T4 a ate_ *a ero tvrlenon ce REFERENCE Tr \errC ik mm t) n me tnA cgL Customer Name_ \nLOC oeira)= contact Individual' Address 3 7 2 ! . Phone Number. 1 Fv.\\. ,.� r.A� c °t2g 31 EMAIL- r,.iJaArrrL.i a4, LU A� wbl01boo' asbjWOZ 2ot4" L`v. e Comtrad Amount iyear 0;, nc--*-6.Q De6ttlplron tF supptles, egyupmoltt Or SBfVIC6S Provided. 40%0�AleN �. � • - - � 1' Syr � r air Y1. l4 ".�_��.. ATTACHMENT C PROPOSERS STATEMENT PROPOSALS THAT DO NOT CONTAIN THS FORM vial BE COreslJLKW MJ"K� Proposer understands and agrees that this written RFP (or any part thereof spedflcally designated and accepted by the City of Santa Ana. hereinafter City) shall constitute the entire agreement between Proposer and the City only after h has been accapted by the City Council, endorsed by the Clerk of the Camel with her signature and official seal no" hereon fhe action of approvad of the Counod, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, dencting his approval of the form of this document, and its execution, and when it or an exact copy of R has been either delivered to prWoser or ON -CALL INSTALLATION, MAiNTF_NANCE AND REaAfR FOR FENCWG AND GATES 38 C17Y OF SANTA tk!`, deposited with trio United States PSI Service properly addressed to the proposer w.th fie • orrect postage affixed thereto - proposer ftrtIw agrees that upon delivery (as defined shove) of the accepted agreement heishe wil furnish City all required bonds and canAcate of liablllty insurance within ten (10) days (exdudrng Saturdays, Sundays and CWs legal holidays), or the funds, Check, draft, or proposer's bond substituted In lieu thereof accompanying this proposal shat become the property of the City and shalt be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bands and because it is dis6nctty agreed that the prof of damages aduan suffered by City is diffiaBt to ascertain; otherwise said funds, check drafts, or proposes bond suhsLMed in ciau thereof shall be returned to tie undersigned. Proposer understands that a proposal is requred for the entire work that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactonly compieted. All term contained in the specifications, the certification of nonelsrnminabon by contractors. and the nsqu'ued insurance certifeatas are to be ncorporated by reference Into this agreement and are made specifically as pan of this RFP_ Signed and printed Name' Cjkj$ , Titley , C" 1 II, S Gn} 11 s�' 77 Date � 1-3 1 1't:l 2 rills FORLI UST PJE t�!(PLETEQ AND INCLUDED YMRH THE PROPOSAL. —� ATTACHMENT D NON -COLLUSION AFFIDAVIT L_PROrMS S THAT DO NOT CONTAIN T14S FORM WILL BE CON5IDEREo NV 4111=& Ivc T Ca 23 United Stag Code Section 112 and Public Contract Code Section 71061 To the CITY OF SANTA ANA In accordance with Title 23 United States Code Seaton 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed parson, partnership, company, association, organization. or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer ON -GALL INSTALLATION. MAINTENANCEAND REPAIR FOR FENCING AND GATES 39 ;ITY OF SAN-t r,Na { to put in a false or sham proposal, and has not directly or indirectly colluded: conspired, connived or agreed with any proposer or anyone else to put In a sham proposal, or that anyone shah refrain from bidding; that the proposer has not in ary manner, directly or indirectly, sought try agreement, communication, or conference wtth anyene to fix the proposal price of the proposer or any proposer, or to fit any overhead, profit. or cost element of d is proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested In the proposed contrail; that all statements contained in the proposal are true, and, further, that the proposer has not, directly or Indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or date relative thereto, or paid, and will not pay, any fee to any corpotadon, partnership, company association. organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non-mliuslon affidavit is part of the proposal. Signing this proposal on the sigraturt portion thereof shall also oonstltute signature of this non -collusion affidavit- Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution Signed State of CA County of Oran e Subscribed and swam to (or affirmad) before me on this t s t day of March , 20 23 'by lie,��i tlan ter proved to me on the basis of satisfactory evidence to be the pemon(s} who appeared before me- PU S%M=re �u wu;nti �' ramm�wn r nown w+—Cn ., tug« Apr Y1. maa 11 Notary Public Seal �� i.. - • fir aN� ;r �� - r � -.� - �� ATTACHMENT E NON -LOBBYING CERTIFICATION I PROPD&4Ls THAT DO NOT CONTAIN THIS FORM WILL BE CONSWERED NONRESPONSNE. The prospective participant cattifles, by signing and submitting this bid or proposal. to the best of his or her knowledge and belief, that (1 ) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned. to any person for influencing or attempting to influence an officer or employee of any Federal agency. a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract the making of any Federa grant the making of any Federal loan, the entering into of any cooperative agreement. and the extension, continuation, renewal. amendment, or modification of any Federal contract, grant, loan, or cooperative agreemenL ON -CALL INS TALLA FiON, MAINTENANCE AND REPAIR FOR FENCING AND GATES 40 CITY OF SANTA ANA n (2) If any funds other than Federal approprsated funds have been paid or will be paid to any person for influencing or attempting to influence an officers employee of any Federal agency, a Member of Congress, an officer a employee of Congress, or an employee Of a Member of Congress in Connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure of Lobbying Activities' in canformanca with its instructions. This Certification is a material representation of fats upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for malting or entering into this transaction Imposed by Section 1352, Title 31, U.S_ Code. Any parson who falls to file the required certification shall be subject to a civil penalty of not less than S10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting hie or her bid Of proposal that he or she shall require that the Language of this certification be included in all lower tier subcontracts, which exceed $400.000 and thatallsuch subrecipients shall certify and disclose accordingly, Signed C C'� — �y� Titie y`_�L �rr-t;% �' S� 2 CCP���(�t`l� 4 Lt 0 Fi"i _ is �\\ I��r��l �P r. r e \'1�inL1 Ail V Date 0 2 l �-YI Zn Z'j 1 I THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOBP L- ATTACHMENTF NON-DISCRIMINAT701`1 CERTIFICATION PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONKhWUNmva J The Undersigned consultant or corporate officer, during the performance of ttus contrac" certifies as fotiovrs 1. The Consultant shall not discriminata against any employee or applicant for employment because of race, color, retlgion, sex or national origin _ The Consultant shall take affinnatMe action to ensure that applicants are employed, and that employees are treated during employmrent without. regard to therr race, color. refiigion, sex, or national origin. Such action shalt include, txri not be limited to, the following: employment, upgrading, demotion, or transfer, recruitment or ractirdment advertising; layoff or tennrinatlon. rates of pay or other forms of oompensation; and selecWn for training, including apprenticesh p. The Consultant agrees to post in conspicuous places. avaitabie to employees and applicants for employment, notices to be provided setting forth the proviseons of this nondLscrirmnation clause. ON -CALL )NSTALLATtorv, MAINTENANCE AND REPAIR FOR FENCENG AND GATES 41 CiTti OF 5ANTA ANA 2. The Consultant shall, in ag soiliAstions or advertisements for employees placed by or or behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, odor, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representat ve of workers with which ho/she has a collective bargaining agreement or older catraa or understar>ang, a notice to be provided adNsing the Said labor union or workers' represerrtetives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applcants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965 and of the rules, regulations, and relevant orders of the Secretary of Labor 5 The Consultant shill furnish all inhxmation and reports required by Executive Order 11246 of September 24. 1965. and by rules, regulations. and orders of the Secretary of Labor, or pursuant thereto, and will permit access to hm1 her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain eompUance with such rules, regulations_ and orders. 1. In the event of the Consultant's non-compliance wdth the nordiscritrinabon clauses of this contract or with any of the said rules, regulations, or ordersthe contract may be canceled. terminated. or suspended in whole of in part and the Consultant may be dadared ineligible for further Government contracts or federally assisted construction contracts ar accordance with Procedures authorized In Execution Order 11248 of September 24. 1985, and such other sanctions may be imposed and remedies invoked as provided In Executive Order 11246 of September 24. 1965, or by rule, regulations. or order of the Secretary of Labor, or as otherwise provided by law. 2. The Consultant shall include the ponlon of the sentEncta immediately preceding paragraph (1) and the prokeisions of paragraphs (1) through (7) In every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subco riracl or purchase order as the administering agency may direct as means of enforcing such provislond. irrduding sanctions for noncompliance; provided. however, ttrat In the event the Consultant becomes involved in, or Is threatened with, litigation with a sUbcorsultant or vendor 85 a result of such direction by the administering agency. the Consultant may request that the United 51ates entor tutu �Uk:r� litigation to protect the Interests of the United States, B. Pursuarri to California labor Code Section 1735. as added by Chapter W Stats. 1939. and as amended, no discrimination shall be made in the employment of persons upon pubic worts because of race, religious creed, color, national origin, ancestry. physical handicaps, mental condition, marital statu5, or sox of such persons. except as pr&Aded in Section t420, and any consultant of public works violating fJs Section is subtect to all the penalties imposed for a violation of the Chapter. Signed: Title- V'.Le- QiG5Z1e1c4. _ Se.c,re, `• C. O TES 42 Firm: .��5 UoroU�s�� ��-Ylw orY�PP.r, ON -CAI ryJSTALLA'►I—MAINTENANCE AND REPAIR FOR FENCING /�ML7 GA CITY OF SANTA ANA Date. _- Zb 2-3 THIS FORM MUST art COMPLETED AND PROPOSALS THAT DO NOT CONTAIN THIS FORD WCALL INSTALLAhON, MAINTENANCE AND REPAIR FOR FENCING AND GATES 43 Wpm I, Sarripl' V66d2tign.1]et9H' Ma.�FRcYL��w � gs.--. pmVsHEs+ 6RF6F 4-ovr&-zS S.dil— ,*rr& v,� ,c-r^W IalGe'Y.Du.4�I i� a _;rr.� ivN Is I aR__ �MIIIITll,ll n ' f 1 �i a • •-I �ti� �- S1CC E'i'y+Tiw, VYROUGHT IKON FENCE isr i[w,a W SKI I[lak`LS fu:[ UJO yI@ T IIIi. t1 M YyI, t11W�3$ Fv [1P Cl�, a —I I I�sll�' - f: nteeu ueu LUCLT+f�if ITrD'Cf'SI fir sa r,c' i Tx w.u.1,�:4FE;5 S i 'vC ale cX0 h �4 i [bt66 iC scan uxs CDST �p1ltrl. ��. vscp cars SI ELEva T[ON g' WHOUGMT MON GATE E m IN NOTICE OF COMPLIANCE C V"1V SCA F: II:sm 11Pfl CH II "S 111:1A G 11111'', A h IC:�IIi II N C LU 11`:�Ili %A/ 1111 IH G IIR II 111:1fl"""M ME C V. E IIR K 0111:: P..flII'': CO U INJU Contractor Hillsborough Fence Company Inc Name: Project A-2023-063-01 Number: Project Agreement With Hillsborough Fence Company To Provide On -Call Name: Installation, Maintenance And Repair Services For Fencing And Gates For The City Of Santa Ana The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: EXPIRATION TYPE OF INSURANCE POLICY NUMBER COI DATE FILE NAME DATE AUTOMOBILE LIABILITY 4814393C1575C 09/05/2023 05/12/2023 COI -Hillsborough Fence.pdf Hillsborough GENERAL LIABILITY 92J2W7968G 12/02/2023 02/20/2023 Fence Co CityofSa ntaAna 02.20.2023.pdf Hillsborough WORKERS COMPENSATION AND EMPLOYERS' Fence WAIVER 11/26/2023 11/28/2022 Company_WC LIABILITY Declaration Rev.2019-1. pdf Thank you, NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL Contractor Hillsborough Fence Company Inc Name: Project A-2023-063-01 Number: Project Agreement With Hillsborough Fence Company To Provide On - Name: Call Installation, Maintenance And Repair Services For Fencing And Gates For The City Of Santa Ana The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: TYPE OF INSURANCE AUTOMOBILE LIABILITY GENERAL LIABILITY WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Thank you, City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 12/19/2023 11:41 AM POLICY EXPIRATION COI DATE FILE NAME NUMBER DATE Hillsborough 4814393CI575C 03/05/2024 10/23/2023 Fence Co CityofSantaAna 10.23.2023.pdf Hillsborough 92J2W7968G 12/02/2024 08/31/2023 Fence Co CityofSantaAna 08.31.2023.pdf Hillsborough WAIVER 11/27/2024 12/19/2023 Fence WC_Waiver.pdf