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WORK MAY PROCEED
UNTIL INSURANCE EXPI4ES
CLERK OF COUNCIL —
GATE:
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CONSULTANT AGREEMENT
CITY OF SANTA ANA
A-2023-034-02
[)(�� THIS AGREEMENT is made and entered into on this 7th day of March, 2023 by and between
V iDudek ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
,- RECITALS
i A. On September 23, 2021 the City issued a Request for Proposal ("RFP") No. 21-105, by
which it desired to retain a consultant having special skill and knowledge in the field of
Environmental Services on an "on -call" basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 21-105.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
During the term of this Agreement, Consultant shall perform all tasks, services, and
obligations described in the scope of work section included within RFP No. 21-105, including
providing all labor, materials, tools, equipment, and incidental customary work required to fully
and adequately complete the services described and set forth in the "Scope of Services", which
was included in RFP 21-105 and is attached hereto and fully incorporated herein by this reference
as Exhibit A, and as more specifically set forth in Consultant's proposal (excluding fee and cost
proposal and resumes), which is attached hereto and fully incorporated herein by this reference as
Exhibit B.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
Exhibit C. Consultant is one of three (3) separate consultants selected to provide
services on an on -call basis under RFP 21-105. The total compensation for services
provided by all consultants selected under RFP 21-105 shall not exceed the shared
aggregate amount of $1,500,000.00 during the term of this Agreement, including any
extension periods as set forth in Section 3, below.
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b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on March 7, 2023 for a three (3) year term and end on
March 6, 2026, with the option for the City to grant up to two (2), 1-year extensions, exercisable
by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance
with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City it has secured all insurance required under this Section. In
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addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury
and personal & advertising injury with limits no less than $1,000,000
per occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the
required occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
0001 covering, Code 1 (any auto), or if Consultant has no owned
autos, Code 8 (hired) and 9 (non -owned), with limit no less than
$1,000,000 per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the Entity requires and shall be
entitled to the broader coverage and/or the higher limits maintained by
the Consultant. Any available insurance proceeds in excess of the
specified minimum limits of insurance and coverage shall be available
to the Entity.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
(i) Additional Insured Status. The Entity, its officers, officials,
employees, and volunteers are to be covered as additional insureds on
the CGL policy with respect to liability arising out of work or
operations performed by or on behalf of the Consultant including
materials, parts, or equipment furnished in connection with such work
or operations. General liability coverage can be provided in the form
of an endorsement to the Consultant's insurance (at least as broad as
ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or
CG 20 38; and CG 20 37 forms if later revisions used).
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(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 0104 13 as respects the
Entity, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the Entity, its officers, officials,
employees, or volunteers shall be excess of the Consultant's insurance
and shall not contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the
Entity.
(iv)Waiver of Subrogation. Consultant hereby grants to Entity a waiver
of any right to subrogation which any insurer of said Consultant may
acquire against the Entity by virtue of the payment of any loss under
such insurance. Consultant agrees to obtain any endorsement that may
be necessary to affect this waiver of subrogation, but this provision
applies regardless of whether or not the Entity has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the Entity. The Entity may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and
defense expenses within the retention. The policy language shall
provide, or be endorsed to provide, that the self -insured retention may
be satisfied by either the named insured or Entity.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than ANII, unless otherwise acceptable to the Entity.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
• The Retroactive Date must be shown and must be before the date
of the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
• If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
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(viii) Verification of Coverage. Consultant shall furnish the Entity with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements
to Entity before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the
Consultant's obligation to provide them. The Entity reserves the right
to require complete, certified copies of all required insurance policies,
including endorsements required by these specifications, at any time.
(ix)Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that Entity is an additional insured
on insurance required from subcontractors.
(x) Special Risks or Circumstances. Entity reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
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letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information' shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
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Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
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similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, California 92702
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To Consultant:
Joseph Monaco
President & CEO
Dudek
27372 Calle Arroyo
San Juan Capistrano, CA 92675
Fax: 949.450.2525
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[SIGNATURES ON FOLLOWING PAGE]
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DocuSign Envelope ID: 6OB859FE-A779-4CCB-B282-B98F6EA87CC7
SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF SANTA ANA AND DUDEK
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
>r
Jenn fe . Hal
erk of the Cou i
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
nathan T. Martine
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
,) abil Saba
67 Executive Director,
Public Works Agency
CITY OF SANTA ANA
C--�tl"'�-1 r
Kristine Ridge
City Manager
CONSULTANT:
Loar"s's.ea by:
, SLF� M.e�I M
Tozrpgwmaco
President & CEO of Dudek
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EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL ENVIRONMENTAL CONSULTING SERVICES
RFP NO.21-105
INTRODUCTION/PROJECT BACKGROUND
The City of Santa Ana is issuing this Request for Proposals (RFP) to qualified Environmental
Consulting firms to provide Environmental Services for the City of Santa Ana Public Works
Agency on an as -needed basis. From the proposals received, it is the City's goal to select up to
three (3) firms. The City will enter into separate agreements with each firm for an aggregate not
to exceed amount of $2,000,000. Work will be assigned by Contract Task Order (CTO). As tasks
are identified, they will be distributed amount the firms based upon their ability to perform the
required work within the project schedule and budget constraints.
DESCRIPTION OF WORK
The Consultant shall provide services under the direction of City staff. The Consultant will be
expected to provide an experienced, educated and professional team, who's Project Manager and
staff shall be responsive and maintain excellent working relationships with City staff. The
Consultant shall be committed to provide adequate staffing levels at all times in order to adhere to
established schedules. The Consultant shall be knowledgeable and up-to-date with federal, state
and local regulations, policies and procedures as they pertain to CEQA and NEPA services
provided.
Consultant services will include preparation, distribution and filing of environmental noticing,
documents, preparation of studies and technical reports, including but not limited to the following:
•
Initial Study
•
Noise hn act Stud
•
Notice of Exemptions
•
Biological Studies
•
Negative Declaration
•
Cultural Resources Stud
•
Mitigated Negative Declaration
•
Geological/Soil Study
•
Notice of Preparation
HydrologyfWater Quality Study
•
Notice of Intent
Water Assessment Study
•
Notice of Availability
Mineral Resources Stud
•
Notice of Determination
Utility/Sewer Stud
•
Environmental Impact Report
•
Traffic Study
•
Environmental Assessment
•
Mitigation Monitoring Program
•
Environmental Impact Statement
Preparation of Response to Comments
•
Categorical Exclusion
Preparation of Statement of
City of Santa Ana RFP 21-105
Page Al-1
Overriding Considerations
• Preliminary Environmental Study
• FAA and ALUC Required
• Historic Records Search
• Public Outreach
• Environmental Certification Form
• Preliminary Engineering as required
to support environmental analyses.
• Air Quality Study
• On -call staff consulting
Consultant services will also include attendance at appropriate City Commission, City Council,
community, and other designated meetings as deemed necessary.
PAYMENT AND INVOICING:
Selected Consultant shall invoice the City Based on time and material according to the City's
standard invoice template. Tasks and hours shall be clearly identified and all rates must match
those included in the approved agreement. City shall retain ten percent (10%) of the invoice
amount from each payment until completed Project has been accepted by the City.
SPECIAL REQUIREMENTS (ATTACHMENT 4)
This project may utilize California Department of Transportation (Caltrans) funds and shall
therefore comply with all state and federal requirements. The below referenced forms included in
Attachment 4 (Additional Provisions) of the Appendix must be completed in their entirety and
submitted with your proposal:
• LAPM Exhibit 10-H: Sample Cost Proposal
• LAPM Exhibit 10-01: Consultant Proposal DBE Commitment
• LAPM Exhibit 10-02: Consultant Contract DBE Commitment (include within Fee
Proposal hard copy package)
Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection, Chapter
10, for further instructions and guidelines pertaining to the completion of these
forms:https•//dot ca gov/-/media/dot-media/programs/local-assistance/documents/lapm/chlO odf
COMPLIANCE WITH REOUIREMENTS OF FUNDING AGENCY:
This agreement may be funded with state and/or federal grant funds administered by Caltrans.
Proposer shall comply with all requirements as they pertain to the use of these funds. Refer to
Attachment 4 for Caltrans required forms, including Exhibit 10-H — Sample Cost Proposal (142
for On -Call Contracts) in the Appendix of this RFP.
DISADVANTAGED BUSINESS ENTERPRISES (DBE) GOAL:
City of Santa Ana RFP 21-105
Page Al-2
The Agency has established a DBE goal for this Contract. Proposers are encouraged to obtain DBE
participation for this contract. Refer to Exhibit 10-I — Notice to Proposers DBE Information
included in the Appendix of this RFP. Proposers must submit Exhibits 10-01 & 10-02 —
Consultant Proposal & Contract DBE Commitment to demonstrate compliance with Agency's
DBE goal.
CONSULTANT AUDIT AND REVIEW PROCESS:
The selected Consultant(s) shall complete Exhibit 10-K — Consultant Annual Certification of
Indirect Costs and Financial Management System for all prime and sub -consultants in the
Appendix of this RFP.
To independently download any of the Caltrans Exhibits required per this RFP, visit:
https:Hdot.ca. goy/programs/local-assistance/forms/local-assistance-procedures-manual-forms
City of Santa Ana RFP 21-105
Page Al-3
EXHIBIT B
CONSULTANT'S PROPOSAL
(exclusive of fee proposal and resumes)
t '
ram•._.
PROPOSAL
ON -CALL ENVIRONMENTAL I
SERVICES
CITY OF SANTA ANA
OCTOBER 21, 2021
27372 Ca tie Arroyo / San Juan Capistrano, CA 92675 / 949.450,2525
STATEMENT OF QUALIFICATIONS
Cover Letter
October 21, 2021
City of Santa Ana
Attn.: Sean Thomas
Public Works Agency; M-36
20 Civic Center Plaza; 3rd Floor Reception, Ross Annex
Santa Ana, CA 92701
Subject: On -Call Environmental Services RFP# 21-105
Dear Mr. Thomas,
Providing the City of Santa Ana (City) with successful environmental consulting services requires an
understanding of local regulatory compliance and resource issues —an understanding used thoughtfully
and precisely to balance concurrent environmental analyses and project reviews. Dudek has provided
environmental services throughout Orange County (County) for more than 20 years. We propose our
full breadth of services for all three areas listed in this Request for Proposals (RFP), (i.e., 1)
Environmental Services, 2) Technical Studies, and 3) Staffing Services). As an on -call consultant, we
offer the City the following strengths:
Recognized On -Call Experts with Local Experience. We specialize in providing on -call
environmental and planning services to California municipalities. Locally, we hold on -call contracts with
the County and the Cities of Irvine, Anaheim, and San Clemente. We will provide the City's decision
makers with the necessary information to comprehend each development application and work
seamlessly with City staff to process all sizes and types of projects. Dudek has successfully completed
more than 3,200 California Environmental Quality Act (CEQA), National Environmental Policy Act
(NEPA), and state and federal environmental regulation documents for projects throughout California.
We will leverage our in-house technical experts when producing the required technical reports to save
the City time and money.
Responsive Project Management. Project Manager Rachel Struglia, PhD, AICP has prepared
numerous CEQA documents for both municipal and private projects. Her experience and local
knowledge will allow her to prepare environmental documents that meet City standards and
expectations. She will manage this project from our office in San Juan Capistrano, with support from
our Encinitas and Pasadena offices.
Diverse Technical Specialties. As a midsized firm, Dudek is small enough for project managers to
make nimble decisions, quickly draw from our pool of technical resources, and stay engaged with you
from start to finish. But we are large enough that our diverse staff can tackle a spectrum of
environmental and planning challenges. Team leaders can quickly mobilize the right technical experts
for a project, drawing from a deep bench of professionals is available for this contract. Our analysts
On -Call Environmental Services RFP# 21-105
DUDEK
conduct research and other tasks supervised by senior staff, providing a cost-effective approach while
maintaining high -quality products. In addition, Dudek can assist the City with various grant opportunities
to secure project funding.
We look forward to continuing our productive working relationship with the City. If you have any
questions, please contact Dr. Struglia at 949.373.8318 or rstruglia@dudek.com. This proposal is valid
for 180 days after submission.
Sincerely,
/ /.i/
o h Monaco
President and CEO
jmonaco@dudek.com
Rachel Struglia
Project Manager
rstruglia@dudek.com
Joseph Monaco is authorized to sign on behalf of Dudek.
Contract Agreement Statement
Dudek has reviewed the City's Attachment 2 Sample Agreement included in the RFP and we concur
with the provisions contained therein if selected.
Dudek proposes the following suggested changes to the contract:
Section 9: Dudek requests the following sentence be added to the end of paragraph:
"Notwithstanding the foregoing, with respect to any professional liability claim or lawsuit, this
indemnity does not include providing the primary defense of City, provided, however, Consultant
shall be responsible for City's defense costs to the extent such costs are incurred as a result of
Consultant's negligence, recklessness or willful misconduct."
Firm and Team Experience
The Dudek Advantage
Dudek assists municipalities on a broad range of projects that
improve California's communities, infrastructure, and natural
environment. From planning, design, and permitting through
construction, we move projects through the complexities of
regulatory compliance, budgetary and schedule constraints, and
conflicting stakeholder interests. We have a long history of
providing environmental services to municipalities in Orange
County (County) and know the local environmental resources
and agency policies pertaining to resource management,
development impact assessment, and mitigation.
With more than 70 successful on -call Southern California
municipal contracts, Dudek has built a reputation for providing
Dudek at a Glance
Multidisciplinary
environmental and
engineering services
700+ employees
16 offices
Founded in 1980;
employee -owned
Top 125 U.S. Environmental
Firms (Engineering
News -Record)
92% rating for reliability,
timeliness, and
responsiveness (Dun &
Bradstreet, 2016)
More than 160 on -call
environmental contracts
throughout California
On -Call Environmental Services RFP# 21-105
DUDEK
exemplary supplementary environmental, planning, regulatory, engineering, construction management,
operations, and funding expertise, offering municipalities a cost-effective way to accomplish short- and
long-term goals. Dudek's project managers are empowered to make nimble decisions and quickly draw
from our pool of technical experts, including the following:
• California Environmental QualityAct/National
Dudek Services
Environmental Policy Act (CEQA/NEPA) specialists
• Land use planners certified by the American Institute of
•
.
Agency Permitting
Biological Surveys
Certified Planners
and Monitoring
• California Department of Fish and Wildlife (CDFW)- and
•
CEQA/NEPA Compliance
U.S. Fish and Wildlife (USFWS)-certified biologists
•
Coastal Planning/Permitting
• Registered professional archaeologists
•
•
Cultural Resources
Civil Engineering
• Registered landscape architects
•
Construction Management
• Certified arborists and foresters
•
Environmental Planning
• Noise and air quality specialists
•
Habitat Restoration and
Management
• Certified geographic information system (GIS)
•
Hazardous Materials Testing
professionals
•
Hydrology
• Certified hydrogeologists
•
Urban Forestry
•
Wildfire Protection Planning
• Licensed geologists
•
Water Conservation Planning
• Licensed professional engineers
•
Water Infrastructure Planning
• Licensed contractors
and Design
We will expand the City's ability to tackle more projects with our skilled staff and will expedite complex
project processing by leveraging our long-standing relationships with regulatory agencies. We will
integrate into your team in the most seamless and productive way possible, mobilizing specialized
technical professionals quickly to meet City project needs.
Environmental Services
CEQA/NEPA
Dudek has one of California's largest, most experienced teams for CEQA and NEPA document
preparation. Our environmental planners have prepared and processed more than 3,200 CEQA/NEPA
documents for a variety of large and small development, restoration, and conservation projects
throughout the state.
Dudek's environmental experts work collaboratively with clients; local, regional, state, and federal
agencies; and the public to clearly define project objectives, address concerns, and outline appropriate
processes. We apply practical CEQA/NEPA knowledge to comply with current laws, regulations, and
case law. Our planners help clients creatively solve regulatory challenges within financial and
scheduling constraints.
We produce complete CEQA/NEPA documents done right the first time. Our environmental planners
work with our in-house technical publications editors and graphic designers to prepare high -quality
documents that are clearly organized and easily interpreted by the public, agencies, and individuals
responsible for future project development.
On -Call Environmental Services RFP# 21-105
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We efficiently coordinate and prepare reports by utilizing our in-house technical experts. Our team
expedites complex project processing by designing and maintaining realistic document schedules,
adhering to consistent communication protocols, leveraging our longstanding agency relationships, and
anticipating potential issues as soon as possible.
Technical Studies
Historical Resources Assessments
Dudek's built environment team is led by experienced architectural historians and historic preservation
experts specializing in historic resource significance evaluations in consideration of the National
Register of Historic Places, the California Register of Historical Resources, and local -level evaluation
criteria and integrity requirements.
Our team has conducted thousands of historical resource evaluations and developed detailed historic
context statements for a multitude of property types and architectural styles, including private
residential, commercial, transportation, industrial, educational, medical, ranching, mining, airport, and
cemetery properties, as well as a variety of engineering structures and water conveyance resources.
They also provided expertise on numerous projects requiring conformance with the Secretary of the
Interior's Standards for the Treatment of Historic Properties, served as third -party review consultants,
and served as expert witnesses in legal proceedings.
Cultural and Tribal Cultural Resources Studies
Dudek's cultural resources staff have more than 20 years' experience directing and executing all
phases of cultural resources investigations, including surveys, significance determinations, and data
recovery mitigation programs. Our professionals have the expertise and capability to fulfill on -call
services of any scope and size in any jurisdiction. Their capabilities include constraints/feasibility
analyses, literature overviews and archival research, predictive modeling, field inventories,
archaeological sampling, significance and eligibility evaluations, data recovery, monitoring and
compliance oversight, mitigation implementation, historical studies, landscape studies, Native American
consultation and ethnography, preservation planning, custom GIS-based data management
applications, and CEQA/National Historic Preservation Act documentation.
Biological Resources Assessments
Dudek's biologists work and consult regularly with the USFWS, U.S. Army Corps of Engineers, CDFW,
and Regional Water Quality Control Board to obtain project -specific permits that keep projects on
schedule and in compliance. Our staff includes experts in botany, mammalogy, herpetology, entomology,
ornithology, habitat assessment and mapping, spatial analysis, and habitat and wetlands restoration.
Our biological team has surveyed and tracked wildlife movement throughout the County. We have state
and federal permits for surveying, banding, and trapping numerous threatened or endangered wildlife
species, listed plant species, and many other species. Our biologists also have extensive experience
with a range of listed and unlisted special -status plant species.
Air Quality and Greenhouse Gas Emissions Studies
Dudek environmental planners and engineers have prepared air quality impact analyses for
construction and operation of facilities and public infrastructure projects throughout California. Dudek is
familiar with the California Emissions Estimator Model (CalEEMOd) and tailors significance conclusions
On -Call Environmental Services RFP# 21-105
DUDEK
to meet the needs of the lead agency. In tune with regulatory changes, Dudek develops and refines
appropriate approaches to global climate change analysis.
Noise Impact Studies
Dudek guides land developers, engineers, architects, and public agencies through noise -control
regulation compliance to cost-effectively plan technically sound acoustic designs into their projects.
Dudek acousticians conduct noise assessment studies and design effective mitigation or control
strategies; assist with criteria selection and design solutions for noisy construction and operational
equipment during project planning; and assist with all types of architectural acoustics. Specific areas of
expertise include CEQA/NEPA environmental noise studies; environmental/community noise and
vibration studies; and mechanical/heating, ventilation, and air conditioning systems noise and vibration
control recommendations.
Hazardous Materials and Environmental Site Assessments
Dudek prepares Phase I and Phase II environmental site assessments to evaluate potential
environmental/hazardous waste liabilities associated with project sites. We also prepare reports
outlining the presence of underground storage tanks and other hazardous material storage units.
Dudek is knowledgeable about the latest treatment technologies, and we are expert at methane
mitigation. Our team assesses and distinguishes between geologic and soil hazards addressed by the
California Building Code and local regulations. We also assess hazards that are significant under
CEQA. Dudek staff have expertise in underground storage tank removals and in -Feld hazardous
materials removal.
Hydrogeology and Water Quality Studies
The Dudek team performs hydrologic, hydraulic, and water quality analysis to support a broad range of
permitting efforts, including Clean Water Act 4011402/404 permits and CDFW 1600 permits. Dudek
engineers, hydrologists, hydrogeologists, landscape architects, and planners provide proven and
complete stormwater, surface water, and groundwater quality resource services in house. This allows
the Dudek team to coordinate planning, design, and project implementation in a timely and cost-
effective manner. Dudek hydrogeologists can assist with development of project design features; water
quality impact assessment; and conformance with state, regional, and local regulations. Dudek is
familiar with local water quality parameters and understands the relevance of applicable regional, state,
and federal regulations.
Urban Forestry and Arborist Studies
Our urban forestry team is one of the most diverse and experienced in the state. We have decades of
experience working throughout California on various street tree and urban forest projects. We also have
extensive experience assisting municipalities with on -call arboricultural consulting and technical services to
augment staff expertise or provide additional support. Our urban forestry and arboriculture professionals'
varied backgrounds and expertise provide a well-rounded perspective and proven techniques for urban
forest assessment, mapping, and management. We also offer fire protection planning expertise to augment
our forest management assessments and planning.
We analyze project impacts to native oak trees, stands, and woodlands; determine which trees can be
preserved and which will require removal; and develop ecologically sensitive oak mitigation plans.
Additionally, we have extensive experience creating and/or reviewing oak- and scrub oak -related
arborists' reports.
On -Call Environmental Services RFP# 21-105
DI II�TX 7
Water Supply Assessments and Utility/Sewer Studies
Dudek will evaluate potential impacts to public services and utilities, and we will estimate any increases
in water supply demand, wastewater generation, solid waste generation, and public service demands,
utilizing available projection factors, infrastructure master plan documents, urban water management
plans, or other existing documentation, as well as personal communication with these organizations.
Transportation Planning and Traffic Studies
Successful transportation planning, assessment, and design
require in-depth understanding of evolving technology and an
ever -changing regulatory landscape. Our certified transportation
planners and professional engineers understand the latest
transportation regulations, and implement best practices to help
you develop or adapt projects to maximize your budgets and
minimize potential impacts. We provide technical transportation
planning, traffic impact assessment, engineering design, CEQA
and NEPA expertise, quantifying project effects using the
appropriate metrics and methods for project -specific concerns.
We help you tackle short- and long-term transportation
challenges, whether they relate to capital projects, programs, or
long-range plans.
We prepare vehicle miles traveled (VMT) analysis per Senate
Bill 743 and the recently updated CEQA guidelines, as well as,
determine appropriate significance criteria for transportation
impacts. Dudek's transportation staff utilizes region and project
specific analysis methodologies including travel demand models
(i.e., trip based model, tour based models), sketch models (i.e.,
CalEEMOd, Sketch 7, UrbanFootprint, MXD), and spreadsheet
Transportation Specialities
• Multi -Model Planning
Analyses
• Complete Streets
Consultation
• General Plan/Master Plan
Studies
• Specific Plan Studies
• Traffic Planning/Operations
Studies
• Site Access and Circulation
Studies
• Traffic Signal Design
• Traffic Singing and Stripping
Design
• Construction Zone Traffic
Control Plans
• Preliminary/Conceptual
Engineering
• Parking Design and Planning
models (i.e., VMT calculator, VMT estimator); research into regional or local transportation plans and
policies; and, trip characteristic data and travel surveys (e.g., California Household Travel Survey), to
calculate and estimate VMT. For significant VMT impacts found, Dudek can identify feasible mitigation
measures such as Transportation Demand Management strategies (e.g., land use/location, site
enhancements, parking policies, commute trip reductions programs) that could reduce VMT to meet
regional goals or standards. Our experienced in-house transportation and air quality experts work hand -
in -hand to guide projects through VMT analysis under Senate Bill 743, saving our clients time and
money by providing multiple services under one roof.
Our transportation planners and engineers also assess traffic operations to verify efficient and safe
mobility for all modes of motorized and non -motorized travel. Dudek uses the Highway Capacity
Manual and Intersection Utilization Capacity (ICU) methodologies to analyze traffic operations on street
networks. In addition, Dudek provides analysis of site access and circulation design as well as
adequacy of on -site parking through parking demand studies.
Further supporting our transportation efforts is CR Associates (CRA). CRA has established itself over the
past 10 years as a trusted transportation planning and engineering firm that is committed to planning
transportation systems and identifying mobility improvements that create and support vibrant and
sustainable communities. They have consistently demonstrated expertise in conducting accurate
On -Call Environmental Services RFP# 21-105
DUDEK
analyses and evaluations, and in making the critical decisions required to move projects and plans
forward with successful resolution of key issues. CRA provides a fully multimodal approach, building upon
the multi -dimensional experiences of its staff, along with its dedication to serving the full range of client
needs. Additionally, they have delivered numerous active transportation plans, multimodal mobility
studies, and circulation elements to jurisdictions and communities across the Southwest United States.
Grant Writing and Support, Grant Funding Research, and Proposal Development
Dudek's grant writing experts assist agencies in identifying appropriate grant opportunities for their
projects. Using a targeted approach, we analyze project objectives, match goals to opportunities, and
employ a "writing -to -win" approach. We understand that successful grant funding consists of two-thirds
planning and one-third writing. We assist with fund disbursement and reporting compliance, allowing
our clients to focus on project implementation, while we complete administrative tasks.
Our team provides a full range of grant administration services, including developing project- and
grant/loan-specific templates and forms; generating materials packages and documents for agency
review and processing; negotiating favorable grant terms and/or extensions, when needed; and
coordinating with project proponents to submit necessary grant reimbursement materials.
:L111ir1'ii
The Dudek team, as displayed in Figure 1, provides a strong background of local experience
specifically applicable to the City's needs. All team members can commit substantial effort to the task
when it is necessary for the success of a project. In the event that Project Manager, Dr. Struglia is not
available for any reason, Patrick Cruz can be expected to assume the role of Dudek point of contact.
In addition to our team's firm -wide experience, each member of our proposed project team has
expertise that will facilitate knowledgeable and thorough work for all project tasks. Table 1 provides a
brief biography for each key team member, and full resumes for the entire team can be found in
Appendix A.
On -Call Environmental Services RFP# 21-105
Figure 1. Dudek Team Organization
DUDEK
PROJECT MANAGEMENT
Project Manager
Rachel Struglia, PhD, AICP
TASK LEADERS
Environmental Task Lead Environmental Task Lead Environmental Task Lead
Natalie Smith Alex Hardy Patrick Cruz
Environmental Task Lead TFansportation/Caltrans
Andrew Talbert, AICP Lead
Jason Reynolds
PROJECTTEAM
Aesthetics
Geology, Soils, Mineral
Noise
Urban Forestry
Josh Saunders, AICP
Resources, Paleontology
Mark Storm, INCE Ed. Cert.
Michael Huff
Eric Schniewind
Air Quality, Greenhouse
Michael Williams, PhD
Population and Housing,
Wildfire
Gas Emissions, Energy,
Recreation, Public Services
Dana Link -Herrera
Health Risk Assessments
Hazards and Hazardous
Hayley Ward
Jennifer Reed
Materials
Grant Writing
Glenna McMahon, PE, CEM
Jane Gray
Y
Biological Resources
TommyMolioo
Hydrology and Water
Dennis Pascua
Charles Greely, PE
Outreach
Cultural Resources
Quality
Eric Schniewind
CRAssociates•
Katherine Padilla and
Associates*
Adam Giacinto, RPA
Land Use and Planning
Utilities and Service
Built Environment
Hayley Ward
Systems
Hayley Ward
Sarah Corder, MFA
'DBE Svbcvm tonb
Table 1. Key Personnel Qualifications
Rachel Struglia, PhD,
AICP,
Project Manager
Availability: 50%
University of California,
Irvine
PhD, Environmental
Analysis and
Design
Arizona State University
MS, Justice Studies
Rachel Struglia is a principal and project manager
with 23 years' experience preparing California
Environmental Quality Act (CEQA)/National
Environmental Policy Act (NEPA) documents in
both the public and private sectors. Dr. Struglia is
experienced in managing CEQA documents for
large infrastructure projects and has completed
program environmental impact reports (PEIRs) for
On -Call Environmental Services RFP# 21-105 8
DUDEK
Table 1. Key Personnel Qualifications
University of
Metropolitan Water District, Orange County
Connecticut
Sanitation District, Riverside County Community
BA, Anthropology
College District, North Orange County Community
University of California,
College District, and Coast Community College
Riverside, Extension
District (CCCD). She has also managed general
plan environmental impact reports (EIRs) and
Certificate in
specific plans, as well as infill, residential,
Educational Facilities
commercial, industrial, and school EIR projects.
Planning
Dr. Struglia leads Dudek's CEQA practice in
American Institute of
Orange County and has the role of statewide water
Certified Planners
sector leader. In this role, Dr. Struglia focuses on
(AICP)
infill development, retail redevelopment projects,
school projects, and water infrastructure projects,
including regional conveyance and groundwater
recharge projects, recycled water projects, and
water treatment projects.
Natalie Smith,
Duke University MEM,
Natalie Smith is a senior environmental project
Environmental Task
Environmental
manager with 20 years' experience throughout the
Leader
Leadership 2013
southwestern United States, Australia, and the
Availability: 60%
Manchester
South Pacific Islands. She has extensive
Metropolitan University,
experience working on a broad range of complex
Institute of Place in
and highly controversial environmental issues,
Management
specializing in water/wastewater infrastructure,
Certificate, Place
environmental compliance, and natural resource
Management. 2013.
management in the private, public and non-profit
Duke University,
sectors. Ms. Smith has worked alongside
Executive Education
engineers to determine project feasibility and cost,
Program Certificate,
formulate project alternatives, conduct
NEPA. 2011
environmental review, and secure permits for a
variety of capital improvement, infrastructure, and
New Mexico Institute of
resource management projects. She has prepared
Mining and Technology
and managed complex multidisciplinary technical
BS, Environmental
analyses in compliance with the CEQA, NEPA,
Science with Biology
FERC, CERCLA, RCRA, the federal and California
CITI Certification for
Endangered Species Acts, Section 401, 402, and
Protection of Human
404 of the Clean Water Act, Sections 10 and 14 of
Research Subjects,
the Rivers and Harbors Act, Safe Drinking Water
2014
Act, and other state and federal regulations.
Australian Institute of
Petroleum Certification
Alex Hardy,
San Francisco State
Alex Hardy is an environmental project manager
Environmental Task
University
with 17 years' experience as a researcher and
Leader
MA, History
author, project manager, program manager,
Availability: 40%
(Environmental and
quality -control reviewer, and strategy advisor. Mr.
Urban History
Hardy has extensive experience preparing the full
emphasis)
spectrum of the CEQA documents for local
On -Call Environmental Services RFP# 21-105 g
Table 1. Key Personnel Qualifications
Berkeley
BA, History
Patrick Cruz,
University of California,
Environmental Task
Santa Barbara
Leader
BA, Environmental
Availability.60%
Studies
BA, Geography (GIS
emphasis)
Andrew Talbert, AICP,
University of California,
Environmental Task
San Diego
Leader
BA, Environmental
Availability: 40%
Systems Policy
American Institute of
Certified Planners
(AICP)
Jason Reynolds,
California Polytechnic
Transportation/Caltrans
State University, San
Task Lead
Luis Obispo
Availability: 30%
BS, City and Regional
Planning,
DUDEK
developers. Mr. Hardy has served as
environmental program manager and task order
manager for the San Diego County Water
Authority, working on all aspects of environmental
review and compliance with that organization's
Water Resources Division. He has also overseen
environmental review for various utility projects,
including electrical transmission upgrades, pipeline
work, and water wells for San Diego Gas and
Electric and the City of Vista, as well as the Otay
Water District.
Patrick Cruz is an environmental analyst with a
strong foundation in urban and regional planning
and CEQAINEPA compliance. Mr. Cruz specializes
in environmental impact analysis and provides
analytical support and project management
assistance to senior staff for a variety of projects
throughout Southern California. He has experience
with both public and private projects ranging from
education projects specific plans, development
projects, renewable energy development, and
water and wastewater infrastructure
Andrew Talbert is an environmental planner with 7
years' experience in environmental analysis and
the application of CEQA/NEPA through the
preparation of environmental documentation. Mr.
Talbert has served as project manager and primary
author for environmental documents for numerous
projects throughout San Diego County and
Southern California. Clients consist of public and
private entities, and project experience includes
residential Specific Plans, development projects,
transportation improvements, and water and
wastewater infrastructure
Jason Reynolds is Dudek's Transportation Sector
Market Leader and a Senior CEQA/NEPA Project
Manager with 25 years' experience with
environmental management for transportation
systems. Mr. Reynolds' experience includes
conducting and managing joint CEQA/NEPA
based delivery across a broad range of project
types at differing scales and complexities. He has a
diverse range of project experience, including local
roadway improvements, interchanges, grade
separations, bridges, freeway deckinq/capping, bus
On -Call Environmental Services RFP# 21-105 10
�.1
Table 1. Key Personnel Qualifications
Name/Role
Education &
Qualifications
Certifications
rapid transit (BRT), light rail, passenger rail, high-
speed rail, and major transportation corridors. Mr.
Reynolds successfully guides projects from
inception, through the bid and award process, into
construction. In addition, Mr. Reynolds is
knowledgeable about all Caltrans policies and
procedures, as a former District 11 Environmental
Division Branch Chief with 9 years' experience
working for Caltrans. He has applied his
institutional knowledge and understandings of the
Caltrans project development process to leverage
and facilitate delivery of comprehensive services
on numerous related projects.
Phuong Nguyen, PE,
San Diego State
Phuong Nguyen has 14 years of experience
Traffic Consultant
University
providing engineering services to the transportation
Availability: 35%
BS, Civil Engineering
industry. He has been responsible for project and
task management on a number of efforts ranging
from parking plans, traffic operations, micro -
simulation, peer review, and transportation impact
analysis to conceptual engineering. Phuong is very
experienced in the application of transportation
planning and traffic engineering analysis software,
such as VISSIM, Synchro/SimTraffic,Vistro, Traffix,
Highway Capacity Software (HCS), Complete
Street Level of Service (CSLOS), Rode[
Roundabouts, and SANDAG MXD method & tool
for Smart Growth Trip Generation.
Jessica Padilla Bowen,
San Diego State
Ms. Padilla Bowen joined KPA in 2020, bringing
Outreach
University, San Diego
with her more than 20 years of experience in
Availability: 25%
Master of Public
government and nonprofit communication. She
Administration
spent 15 years working in communication for the
Occidental College, Los
City of Carlsbad serving various departments
Angeles
including Community & Economic Development,
Public Works, Library & Cultural Arts and more.
BA, Theater &
She also served as Public Information Officer in the
Economics
City's Emergency Operations Center. Prior to
joining the City of Carlsbad, Ms. Padilla Bowen
spent six years in nonprofit communication,
handling all aspects of media relations, from photo
and video shoots to pitching and coordinating
hundreds of television, print and radio interviews.
On -Call Environmental Services RFP# 21-105 11
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Understanding of Need
Dudek has an effective and proven project approach. We manage projects to meet client and technical
needs, using sound science and engineering principles, a focus on data quality, and careful
management of budget and schedule milestones. Our approach to this, and every, project begins with
solid project management and quality assurance/quality control processes. Our focus on these central
tenets to performing environmental work has guided our expert technical project support for the past
four decades.
Project Management Approach
The primary aspects of Dudek's approach to project management include communication, managing
adherence to the scope, keeping the progression of work on schedule, cost controls, and predicting and
avoiding risk. Dudek prides itself on also integrating a fundamental focus on high -quality work,
optimized resource allocation, sub -service provider management, and change management, as well as
maintaining focus towards meeting both client and project goals and objectives.
The following sections describe the Dudek project management approach. Our approach focuses on
the following five main components:
• Project planning
• Communication
• Project execution
• Project control
• Quality control
The Dudek team is experienced in applying an adaptive management approach to adjust the level of detail
or use of specific project management techniques and tools as necessary on as -needed task assignments.
Project Planning
Planning is a critical step in the successful management of every project. Dudek project managers
begin the planning stage during the development of the project/task proposal and continue applying an
adaptive approach throughout project execution. Planning considerations include the following:
• Clarifying the project requirements and confirming the project goals and outcomes
• Communicating with the client, project stakeholders, and the sub -service provider team
• Iteratively estimating and refining resource requirements, level of effort, and cost
• Monitoring project budget and schedule
• Integrating quality standards at each project stage
The Dudek approach applies these planning concepts throughout the project life cycle.
Communication
The most -effective project manager is one who facilitates the continual flow of information, data,
instructions, and guidance among the City, Dudek team members, and sub -service providers. When
On -Call Environmental Services RFP# 21-105 12
DUDEK
maintaining this flow, we use resources efficiently and minimize wasteful rework. We achieve constant
communication through:
• Regularly calling or emailing the City's key contact staff person to discuss project milestones,
activities, and potential issues
• Regularly discussing the project with key project staff to coordinate work efforts, monitor task
completion, and review budget conformance; Dudek's key staff have worked together closely for
more than 10 years
• Updating, as necessary, the project description, schedule, work progress reports, and
inventories of available data so that all team members are aware of information that may affect
their work products and schedules
• Meeting with City staff at design milestones and other strategic junctures
• Diligently documenting issues, action items, and decisions
Project Execution
The structure and flexibility of the Dudek team provides the ability to adapt resources and the execution
approach to meet project needs throughout the project life cycle. The Dudek project execution
approach is based on applying a common understanding of the goals and objectives to project -related
decision making. Key aspects of the Dudek approach include identification of logistical, environmental,
and regulatory factors with potential project impacts; evaluation and communication of critical issues;
and focus on quality data collection, analysis, and reporting.
Project Controls
Dudek's project managers monitor and control the project budget, schedule, and quality using a suite of
tools from project inception to completion. Dudek project tools include real-time project budget
management, schedule management software, and quality assurance/quality control checks. As the
project advances, our project manager communicates with the team on a regular basis to evaluate
project resource requirements, budget, and schedule.
Quality Control
Document Production
Dudek's editorial team will work closely with our project manager to apply the highest standards of
quality to all deliverables. For a typical Dudek work product, the following process will be used:
• Technical Review. An appropriate technical reviewer will be assigned to all written work
products. This step in the review process is focused on the legal adequacy and technical
accuracy of all deliverables, and multiple reviewers may be used depending on the complexity
of the document.
• Editorial Review. Once the technical review is complete, Dudek editors will conduct an editorial
review of deliverables. Prior to submittal to the City, each document will be formatted by Dudek's
publications staff.
• Document Production. Dudek's publications production team verifies the quality of each
formatted document before publication. Dudek's editorial team, in collaboration with the
publications and information technology (IT) staffs, will produce and publish the Web versions of
project deliverables.
On -Call Environmental Services RFP# 21-105 13
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The Dudek team understands and will leverage our experience regarding the unique requirements of
the City's On -Call Environmental Services contract, including the need for customized, comprehensive,
and flexible capabilities that are responsive to any task order needs. We recognize the services could
be applicable to any stage of the project development process, from concept development to
construction compliance/post-construction restoration. Dudek also understands the services are likely
to include both direct project implementation along with oversight and review responsibilities. The
Dudek team's diversity matches those needs in an unprecedented manner, including highly skilled and
experienced practitioners.
Field Methods
Steps will be taken in the field, office, and laboratory to ensure that data are transferred accurately from
collection to analysis to reporting. Sample documentation, including labeling and chain -of -custody
forms, will be completed to ensure that data are transferred accurately to the laboratory, as applicable.
Notes will be taken in the field to double check chain -of -custody forms for accuracy. Laboratory reports
will be checked for completeness. Final laboratory reports will be reviewed by the laboratory quality
assurance manager or laboratory project manager for errors before release.
GIS Data Methods
Data collected or received by Dudek are cataloged in a master data intake database that is stored in a
commonly accessible network location with other spatially related files and metadata files for
management/control according to Dudek's policy for GIS project data organization. Electronic deliverable
data and data tables will be checked against the hard copy laboratory reports. All spatial data received will
be reviewed for metadata and verified visually. Dudek -generated data will undergo quality control checks
for completeness, accuracy, and precision, as well as appropriate metadata completeness.
Given our mid -size company make-up Dudek possesses the breadth and depth of resources necessary
to fulfill the City's contract demands, while also having a unique and balanced ability to adapt to any
potential circumstances that may arise during the life of the contract. The Dudek team is able to and will
rapidly respond to, mobilize, and implement any of Santa Ana's project/program delivery objectives,
and we are excited to be working in partnership with the City as part of this contract. To further support
Santa Ana's on -call environmental needs, we have also carefully selected a diverse team of
subconsultants that share our passion for high quality, consistent, timely, and on -budget program
delivery. Our contract history with each of our teaming partners will allow for a seamless and fully
integrated consultant team that the City can confidently rely upon.
Relevant Project Experience
Table 2 provides a list of on -call environmental service contracts that Dudek has begun or completed
within the past 5 years, including significant work with public agencies. Following the table, project
descriptions detail selected completed work and client contact information.
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Table 2. Southern California Environmental and
Technical Services Contracts
City of Anaheim
As -Needed Environmental Services
City of Carlsbad
As -Needed Environmental Planning Services
City of Chula Vista
As -Needed Environmental Services
City of Corona
As -Needed Engineering and Environmental
City of Covina
As -Needed Environmental Services
City of Fontana
As -Needed Environmental Services
City of Glendora
As -Needed Environmental Services
City of Irvine
As -Needed Professional Consulting Services
City of Los Angeles
As -Needed CEQA/NEPA Documentation and Environmental
Services
City of Los Angeles
On -Call Environmental Services
City of Los Angeles
On -Call Environmental Assessment and Air Quality Services
City of Rancho Santa Margarita
On -Call Environmental Review Consulting
City of San Clemente
On -Call Environmental Services
City of San Diego
As -Needed Environmental Services
City of San Diego
As -Needed Planning Services
City of San Diego
As -Needed Watershed and Resource Protection
City of San Diego
As -Needed Archaeological Monitoring and Cultural Services
City of Vista
As -Needed Environmental Consulting
City of Yucaipa
On Call Professional Environmental Services
County of Los Angeles
On -Call Environmental Services (Infrastructure)
County of Los Angeles
On -Call Environmental Services (Water Resources)
County of Los Angeles
On -Call Environmental Services (Federal Projects)
County of Orange
As -Needed Restoration Services
County of Orange
On -Call Environmental Services, Planning, and Regulatory
Permitting
County of Orange
On -Call Regulatory Permitting Services
County of San Bernardino
On -Call Environmental Services for Operation and
Maintenance
County of San Bernardino
On -Call Biological Services
County of San Diego
As -Needed Environmental Consulting Services
County of Santa Barbara
I On -Call Archaeological Services
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Table 2. Southern California Environmental and
Technical Services Contracts
Orange County Community Resources
On -Call Environmental Services
MWD of Southern California
Orange County and San Bernardino Operation and
Maintenance EIRs
Port of San Diego
As -Needed Planning, Environmental and Technical Services
Port of San Diego
As -Needed Environmental and Land Use Project Management
Services
Rancho Mission Viejo Company
Habitat Conservation Plan Implementation Development
Support
San Diego Association of Governments
(SANDAG)
As -Needed Environmental Support Services for SANDAG
SANDAG, Caltrans
As -Needed Environmental Services
San Diego County Water Authority
As -Needed Environmental Services
State of California
As -Needed Southern California CEQA Services
Notes: CEQA = California Environmental Quality Act; NEPA = National Environmental Policy Act; SANDAG = San Diego
Association of Governments.
Client and Contact: County of Los Angeles, Department of Public Works; Ed Dingman,
626.458.2593; edingman@dpw.lacounty.gov
Completion Date: July 2018
Location: Los Angeles County, California
Description:
Dudek provides on -call environmental services for the Programs Development Division in support of
transportation projects across the County's 2,650-square mile service area. Services include
environmental document preparation pursuant to CEQA/NEPA; environmental planning; field
resource services and activities (e.g., biological and cultural/tribal/archeological to comply with State
and Federal laws); biological surveys and monitoring; certified arborist services, literature and
electronic database reviews; technical studies (e.g., air quality, traffic, noise, climate change, water
quality, aesthetics, etc.); feasibility studies, including biological technical assessments; public
meetings; and document publications. Representative projects include the Woolsey Fire Guardrail
Replacement Project, Mureau Road Bikeway and Road Improvements Project, and Palos Verdes
Sewer Line Emergency Repair Project.
On -Call Environmental Services RFP# 21-105 16
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On -Call Environmental Services
Client and Contact: North County Transit District (NCTD), Bruce Smith (formerly with NCTD and
now with SANDAG as Principal Engineer); bruce.smith@sandag.org; 619.699.1907
Completion Date: March 2016
Location: North San Diego County, California
Description:
Dudek provides on -call CEQA/NEPA services and full range of associated technical support services
to NCTD. Services covered under this on -call can include preparation of environmental documents
pursuant to CEQA and/or NEPA, undertaking surveys and technical reports either independently or in
support of environmental documents, and providing compliance services to NCTD for ongoing
construction and operations. Under the on -call contract Dudek has performed raptor nesting surveys
and secured highest ratinas on NCTD's evaluation forms for our services.
Client and Contact: Orange County Public Works; James Volz, Project Manager;
James.Volz@ocpw.ocgov.com; 714.834.4000
Completion Date: June 2018
Location: Santa Ana, California
Description:
Under its existing on -call contract with Orange County Public Works, Dudek has provided effective
mitigation planning and biological monitoring services for the Los Alamitos Pump Station, Talbert
Nature Preserve South, Laguna Canyon, and Haster Basin Mitigation Projects. As the biological
monitoring team during mitigation monitoring periods for these projects, Dudek was asked to
evaluate ongoing problematic site conditions and provide effective adaptive management
recommendations that would bring the mitigation into compliance with mitigation performance
standards. Dudek has performed monitoring at Talbert Nature Preserve South, including
comprehensive site investigations, soil sample collection, testing and analysis, surface hydrology
evaluation, polyphagous shot hole borer infestation evaluation, and botanical monitoring. Dudek
provided recommendations to the maintenance contractor through quarterly monitoring reports.
Dudek identified significant site constraints that prevent target riparian habitat development and
formed the basis for creative recommendations to achieve permit requirements, including a pilot
project to test a new riparian mitigation approach in response to hyper soil salinity. Dudek is
preparing annual reports and an annual assessment of progress toward mitigation goals. Dudek also
designed and prepared a habitat management and monitoring plan and construction documents for
the Edinger Bridge Replacement Project, which detailed implementation, monitoring, and
maintenance for establishment of approximately 1.25 acres of native salt marsh at the Talbert Nature
Preserve South.
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Client and Contact: City of Santa Ana, Suzi Furjanic, Associate Park Planner; sfurjanic@santa-
ana.org; 714.667.2267
Completion Date: March 2020
Location: Santa Ana, California
Description:
Dudek was hired by the City of Santa Ana to develop a comprehensive rehabilitation plan for
Centennial Park Lake and the area surrounding the lake. The goal of the rehabilitation project was to
identify problems, and needs with the lake, lake equipment, the lake park area, park visitors, and lake
maintenance. Dudek staff performed a comprehensive site analysis through a review of the lake as -
built plans, right-of-way documents, existing utilities plans, soils and geologic information, and
irrigation plans. In addition, Dudek staff visited the park to take a detailed survey and inventory of the
equipment on -site and the operational status of each piece of equipment. Additionally, lake water and
soil samples were taken and analyzed to assess the water quality and type of the subsurface lake
liner.
Ladd Canyon Bridge Replacement Project MIND
and Contact: Orange County Public Works; James Volz, Project Manager;
James.Volz@ocpw.ocgov.com; 714.834.4000
Completion Date: August 2021
Location: Orange, California
Description:
Dudek supported the County through the CEQA and Caltrans National Environmental Policy Act
(NEPA) compliance process for this project. Dudek prepared a Mitigated Negative Declaration
(MIND), Preliminary Environmental Study checklist, and various technical studies to satisfy the
Caltrans NEPA compliance process. The project involves the replacement of an existing bridge with a
Client and Contact: City of Anaheim Public Utilities Department; Jonathan Sanks, Environmental
Services and Safety Manager; jsanks@anaheim.net; 714.765.4117
Completion Date: March 2021
Location: Anaheim, California
Description:
Dudek assisted the City of Anaheim Public Utilities Department with technical studies in support of
CEQA for additional water treatment, production and distribution facilities at four sites in the City of
Anaheim. The additional water treatment facilities included ion exchange treatment to remove PFAS
from groundwater. The project included installation of water treatment facilities at the La Palma, Linda
Vista, Boysen Park and Energy Field sites in the city. Dudek prepared an Air Quality and Greenhouse
Gas Emissions Technical Memorandum, a Biological Resources Technical Memorandum, a
Jurisdictional Delineation, an Archaeological Investigation Report, and a Noise Technical Report used
in the City- prepared MIND which was adopted in April 2021.
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Cartwright Family Apartments HUD EA
Client and Contact: Orange County Department of Housing and Community Development; Julia
Bidwell, Director, Housing & Community Development; julia.bidwell@occr.ocgov.com; 714.480.2991
Completion Date: November 2020
Location: Orange, California
Description:
Served as project manager. Conversion of a vacant four-story commercial building into a 60-unit
affordable housing community for families including Permanent Supportive Housing units designed to
accommodate households who meet the Mental Health Services Act eligibility criteria whom are
experiencing homelessness. The project was partially funded using HUD project -based vouchers,
requiring the project to undergo NEPA review. Prepared the HUD EA and managed Dudek's
interdisciplinary team to ensure that all technical analyses met HUD requirements and all federal,
state, and local regulations. The NEPA review was successfully completed in time for the project to
receive HUD funding.
Client and Contact: Orange County Sanitation District; Adam Nazaroff, Engineering Supervisor;
anazaroff@ocsd.com; 714.962.2411
Completion Date: February 2021
Location: Fountain Valley, California
Description:
Dudek was contracted in 2019 by the Orange County Sanitation District to prepare a Program
Environmental Impact Report (EIR) for the Sanitation District's 2017 Facilities Master Plan. The
analysis covers projects included in a 20-year Capital Improvement Program to ensure that the
Sanitation District can sustain its infrastructure, meet future regulatory requirements, and continue to
provide a reliable service to the public. It is composed of projects necessary to upgrade, replace, and
rehabilitate aging facilities across the Sanitation District's system in central and northern Orange
County. These include facilities at Reclamation Plant No. 1 in Fountain Valley, Treatment Plant No. 2
in Huntington Beach, the sewer collection system, and improvements at various pump stations. The
project area spans 15 cities as well as jurisdictional areas in the County of Orange. The EIR is a
combined Program/Project EIR, including 30 projects that are assessed at the project level, 45 at the
program level. An innovative aspect of the project is an interactive project map and a web -based
approach to public scoping developed by Dudek. This EIR was certified in December 2020, and the
first Notice of Determination under the Facilities Master Plan was filed in February 2021.
On -Call Environmental Services RFP# 21-105 19
References
Table 3. Dudek Client References
Orange County
Sanitation District
Orange County Public
Works
Adam Nazaroff, Engineering
Supervisor;
anazaroff@ocsd.com;
714-962-2411
James Volz, Project Manager;
James.Volz@ocpw.ocgov.com;
714-834-4000
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Facilities Master Plan Program EIR
Ladd Canyon Bridge Replacement Project
MND
OCPW Habitat Creation, Restoration, and
Enhancement Services
Orange County Julia Bidwell, Director, Housing Cartwright Family Apartments HUD EA
Department of Housing & Community Development;
and Community julia.bidwell@occr.ocgov.com;
Development 714.480.2991
On -Call Environmental Services RFP# 21-105 20
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CEQA/NEPA Documents
In our 41-year history, Dudek has prepared more than 3,200 CEQA and NEPA documents. We have a
wide range of experience preparing initial studies (ISs), negative declarations (NDs)/MNDs, and EIRs
under CEQA as well as preparing Categorical Exclusions, environmental assessments, findings of no
significant impact, and environmental impact statements (EISs) under NEPA.
NDs/MNDs
Task 1. Kickoff
Immediately following authorization to proceed on a project, the Dudek project management team will
conference with City staff to discuss existing information, information gaps, the schedule, and the
project description. We will discuss the latest practices to be followed in the preparation of the
NDs/MNDs. Following the kickoff meeting with City staff, we will provide meeting notes. The Dudek
project manager will immediately mobilize our staff and subconsultants, and distribute appropriate
information to the team on which to base the environmental analysis for the project.
Task 2. Project Schedule
Dudek will submit a draft schedule at the time of submittal of a detailed work plan for a task order.
Immediately following the kickoff meeting, we will adjust the schedule, as necessary, to reflect our
growing understanding of the project and to account for any potential changes in the scope. Schedules
for NDs and MNDs should not exceed 1 year in length from initial kickoff conference to Council
consideration of the ND/MND unless specific complications or project changes arise. Our designated
project manager and principal in charge will commit our team to the agreed -upon schedule and submit
a final schedule to the City.
Task 3. Preparation of the IS
Dudek will prepare an IS that will either lead to the adoption of an ND or MND, or require preparation of
an EIR. An administrative draft IS will be submitted for staff review prior to finalizing. We will initiate the
preparation of an IS by first drafting a detailed project description. The project description is essential to
demonstrate a common understanding of the project being analyzed in the IS. The project description
will be prepared using the information gathered in Task 1. Developing an accurate baseline setting is
essential to serve as the foundation for the environmental analyses.
Following the collection and review of existing information and field surreys of the project area, we will
synthesize the data into a detailed project description, accompanied by graphics and maps. We will
submit a draft of the project description to the City for approval early in the process to verify that we share
a common understanding of the project being evaluated. We understand that projects frequently change
and develop, and are not always fully defined at the start of the environmental review process. Our staff
will work closely with City staff to develop a working project description that provides maximum flexibility
for the environmental analysis as we proceed through the environmental review process.
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The administrative draft IS will include an evaluation of all of the environmental resources contained in
the CEQA Appendix G environmental checklist. The analysis of each of the environmental disciplines
will contain an inventory of the existing conditions, analysis of impacts, identification of the magnitude of
the impacts as compared to the baseline, and the level of significance for each environmental
discipline, as appropriate. Dudek will work closely with City staff to identify mitigation measures, if
necessary and where appropriate, that will minimize impacts to levels below significance thresholds.
The impact analysis will be based on both quantitative and qualitative analysis, and may require the
preparation of technical studies, or the synthesis of existing available studies to support the analysis.
We will submit the administrative draft IS/ND or IS/MND to the City for review. Following the review of
the document by City staff and the incorporation of any comments and revisions requested, we will
prepare a public draft IS/ND or IS/MND for public review.
Task 4. Transmittal of Public Review Draft IS/ND or IS/MND
Dudek will make any final changes and revisions to the IS/ND or IS/MND as requested by City staff,
and will reproduce and distribute the documents for public review. We will distribute the documents to
organizations and individuals on a mailing list provided by the City, and prepare appropriate transmittal
letters. Dudek will also prepare the notice of completion (for State Clearinghouse involvement) and
notice of intent (NOI) to adopt an ND or MND. Dudek will distribute the documents to the approved
mailing list in both hardcopy and CD format, as directed by City staff. We will also provide the City with
electronic versions of the documents ready for web posting.
Task 5. Public Meetings/Hearings
The project manager and key technical staff, as applicable, will be available to attend all public
meetings and hearings throughout the CEQA process. We will also be ready to prepare materials and
presentations for these meetings. These may include public community meetings and City Planning
Commission and Council hearings on the project. We will also be available for team coordination
meetings with City staff throughout the project.
Task 6. Final IS/ND or IS/MND
Dudek will compile all comments received during the public review period, annotate the comments, and
evaluate comments' relevance to addressing project impacts. While formal written responses to
comments are not required for an ND or MND, prudent practice is to provide written responses for all
IS/NDs and IS/MNDs. We will collaborate with City staff on appropriate strategies to consider the
comments during the City Council deliberations on the project. Dudek staff will draft responses to
comments for City staff review, and make any modifications upon receiving comments from staff.
Based on the comments on the draft IS/ND or IS/MND, Dudek will provide a technically sound, CEQA-
compliant final IS/ND or IS/MND. The final IS/ND or IS/MND will include redline/strikeout text in an
errata to the draft IS/ND or IS/MND.
We will submit the administrative final IS/ND or IS/MND to the City for review. Following the review of
the administrative final IS/ND or IS/MND by City staff and the incorporation of any comments and
revisions requested by the City, we will provide hardcopies and CDs of the final IS/ND or IS/MND,
inclusive of the comments and responses to comments, as directed by the City.
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Dudek will prepare a mitigation monitoring and report program for each proposed project that includes
mitigation measures. The mitigation monitoring and report program will include all accepted mitigation
measures, along with the following: the project period to which the measure applies (i.e., construction,
operation, pre -/post -occupancy), future review or reporting requirements involved in a measure, the
responsible party for implementing and enforcing the mitigation, requirements for monitoring by outside
agencies, and monitoring and reporting frequency. Dudek will also compile the Administrative Record for the
City as the project progresses so that we can turn over the files immediately upon project conclusion.
EIRs/EISs
Task 1. Kickoff
This task will be the same as outlined under Task 1 for NDs/MNDs.
Task 2. Project Schedule
Dudek will submit a draft schedule at the time of submittal of a detailed work plan for a task order.
Immediately following the kickoff meeting, we will adjust the schedule, as necessary, to reflect our
growing understanding of the project and to account for any potential changes in the scope. Schedules
for EIRs and EISs should not exceed 18 months in length from initial kickoff to City Council
consideration of the Final EIR (or EIR/EIS), unless specific complexities or changes in the project
description arise. Our designated project manager will commit our team to the agreed -upon schedule
and submit a final schedule to the City.
Task 3. NOP/NOI
In the preparation of an EIR or EIR/EIS, the environmental documents only need to address potentially
significant impacts. Thus, an IS may be used as part of the notice of preparation (NOP) or NOP/NOI
process to narrow down the scope of the EIR or EIR/EIS to focus on pertinent issues of concern. Dudek
will prepare an IS/NOP or IS/NOP/NOI (the latter if an EIS is required due to federal involvement) to
initiate the environmental review process and to solicit comments from agencies, organizations, and
interested individuals. The IS will be based on the environmental checklist in Appendix G of the CEQA
Guidelines. We will submit the administrative draft IS/NOP or IS/NOP/NOI to the City (and the federal
lead agency) for review.
Task 4. Transmittal of the NOP or NOP/NOI
Dudek will make any final changes and revisions to the IS/NOP or IS/NOP/NOI requested by City (and
federal agency) staff, reproduce and distribute the documents for public review to organizations and
individuals on a mailing list provided by the City, and prepare appropriate transmittal letters. We will also
prepare the notice of completion (for State Clearinghouse involvement). Dudek will distribute the
documents to the approved mailing list in both hardcopy and CD format, as directed by City staff. We will
also coordinate with federal agency staff for publication of the NO] in the Federal Register, provide draft
notices for distribution to area newspapers, and provide electronic versions for posting to the City website.
Following the review of the administrative draft EIR or EIR/EIS by City staff (and the federal lead
agency), Dudek will incorporate any final revisions and address any remaining comments as requested
by the City (and potentially the federal lead agency). We will provide Spanish translations of the
Executive Summary and any other summary documents (e.g., Readers Guide), which will be made
available during public review. Padilla and Associates is on our team to assist with public outreach and
Spanish translation of meeting notices.
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Task 5. Scoping Meeting
Dudek will work with City staff to organize and participate in a scoping meeting to solicit public input on
the scope of the EIR or EIR/EIS. We will work with City staff to determine the most appropriate format for
the scoping meeting (i.e., open house or community presentation) and prepare all materials necessary for
the scoping meeting (e.g., PowerPoint presentation, comment cards, sign -in sheets, handouts, poster
boards). We will provide a translation of notices and materials into Spanish, if necessary.
Task 6. Administrative Draft EIR
The EIR or EIR/EIS will include a discussion of the existing physical and regulatory setting and impact
analysis, including methodology and thresholds, mitigation measures, and residual impacts following
the implementation of the mitigation measures. As described, the impact analysis will focus on the
environmental issues that are determined to result in potentially significant impacts during the NOP or
NOP/NOI and scoping processes. The impact analysis will be based on CEQA Guidelines Appendix G
and the latest guidance from the City. The impact analysis will be based on both quantitative and
qualitative analysis, and may require the preparation of technical studies or the synthesis of existing
available studies to support the analysis.
The EIR or EIR/EIS will include all required content pursuant to CEQA/NEPA, including an alternatives
analysis, cumulative impacts analysis, and an assessment of growth -inducing impacts. Dudek will work
closely with the City (and as necessary, the federal lead agency) to identify and screen a reasonable
range of alternatives for analysis in the EIR or EIR/EIS. These alternatives will be based on their ability
to feasibly attain most of the project objectives while avoiding or substantially lessening the potentially
significant environmental impacts of the proposed project. The cumulative impacts analysis will focus
on the potential for environmental impacts from this project, along with other proposed and reasonably
foreseeable projects in the area. The list of cumulative projects will be developed in coordination with
City staff. The project's contribution to the overall cumulative baseline will be evaluated and discussed,
and cumulatively considerable impacts will be identified. We will also summarize the significant
unavoidable impacts resulting from the project, and will identify any significant irreversible changes and
irretrievable commitments of the environment, and will provide an explanation of issues found not to be
significant during the IS process, as well as effects that were studied in the EIR that were determined to
be less than significant.
We will submit the administrative draft EIR, or EIR/EIS, to the City (and federal lead agency) for review.
Following the review of the document by City staff (and federal lead agency) and the incorporation of
any comments and revisions requested, we will prepare a public draft EIR for public review.
Tasks 7. Preparation and Transmittal of Public Review Draft EIR or EIR/EIS
Dudek will work with City staff to secure a mailing list, and prepare the notice of availability and
appropriate transmittal letters. Dudek will also prepare the notice of completion (for State
Clearinghouse involvement) and post the notice of availability with the County Clerk. Dudek will
distribute the documents to the approved mailing list in both hardcopy and CD format, as directed by
City staff. Document distribution will use certified mail, regular mail, and FedEx or other form of
distribution that can provide tracking records. We will also coordinate with federal agency staff for
publication of the notice in the Federal Register, provide draft notices for distribution to area
newspapers, and provide electronic versions suitable for posting to the City's website.
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Task 8. Public Hearing
This task would be the same as outlined for Task 5 under NDs/MNDs.
Tasks 9. Final EIR or EIR/EIS
Dudek will compile all comments received, and evaluate comments as to their relevance in addressing
project impacts. We will collaborate with City staff on appropriate strategies to address the comments
received. Dudek staff will draft responses to comments for City staff review, and make any
modifications upon receiving comments from staff.
Based on the comments on the draft EIR or EIR/EIS, Dudek will prepare an administrative draft final
EIR or EIR/EIS. The final EIR or EIR/EIS will include redline/strikeout text to highlight changes in the
document, along with an errata chapter, and the comments and responses to comments.
Dudek will also prepare a draft mitigation monitoring and report program, which will identify the impacts,
mitigation measures, timing of implementation, method of implementation, and responsible parties.
Following the review of the administrative final EIR or EIR/EIS by City staff (and the federal lead
agency), Dudek will incorporate any revisions and address comments as requested by the City (and the
federal lead agency). We will submit a Screencheck version of the Final EIR or EIR/EIS for final review,
addressing any final revisions or comments. Dudek will compile the Administrative Record for the City
as the project progresses so that we can turn over the files immediately upon project conclusion.
Dudek will also work with the City in the preparation of the findings of fact and statement of overriding
considerations (if necessary). We will submit draft and final versions of these documents.
Technical Studies
The preparation of ISs/NDs/MNDs, EIRs, and EISs will require technical analysis to support
conclusions made in the documents. Our in-house environmental experts have completed technical
studies and environmental reports that cover all environmental disciplines. A consistent theme across
all projects is our focus on problem solving and using the right tools to deliver successful outcomes.
Engineering Support
Our engineers plan, entitle, and design land development and infrastructure projects. We understand
the importance of adhering to tight regulations, aggressive schedules, and narrow budgets.
Simultaneously, we navigate and comply with conditions of approval to design projects that are
practical, economically viable, and realistic given the regulatory environment. Our team includes LEED-
accredited staff trained to create environmentally sensitive and low -impact designs that accomplish
desired results and produce sustainable infrastructure.
Stormwater Drainage and Regulatory Compliance. Our engineers are experts in surface water and
stormwater drainage, including hydrology and hydraulic analysis. We have prepared numerous
stormwater pollution prevention plans, water quality management plans, and dust control plans for our
clients, and have experience with erosion and sediment control related to environmental compliance. In
addition, we prepare environmental constraints analysis, analyzing slopes, drainage, and the geology of
a project site.
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Site Development. Our engineers are experts in site development, including site plans and preliminary
engineering. We have experience in mass, rough, and precise site grading, as well as preparing
tentative and final parcel maps and tract maps for development. Our staff provides third -party plan
check services, peer review, and value engineering to public and private clients.
Infrastructure and Transportation Planning and Design. Our engineers plan and design
infrastructure for water, sewer, and storm drain systems. We also offer comprehensive transportation
planning and design for paved roads, all weather access, pedestrian walkways, and Americans with
Disabilities Act compliance.
Public Outreach
Dudek has teamed with Katherine Padilla & Associates (KPA), Inc., who will be providing outreach
services for this contract. KPA is a full -service communication firm founded in 1994, and their services
include strategic community outreach and public information campaigns, community meetings and
workshops online and in -person, community -based research including focus groups and interviews,
branding and graphic design, social media management, photography and video production, translation
services, and much more. Its diverse team of eight includes members fluent in Spanish, Tagalog and
Korean. KPA is also certified WBE, DBE, MBE and SBE.
KPA's senior staff combine multidisciplinary technical and marketing skills with soft interpersonal skills,
intangible necessities gleaned only from extensive experience and training. Its senior staff has deep
knowledge in areas such as planning, design, engineering, environmental review, and construction.
Within KPA's staff, each offers more than 15 years of hands-on experience in his or her field. Working
proactively and sensitively, KPA senior staff averts crises and solve problems before they become
issues, challenges many firms do not recognize until they have deteriorated into calamity. Our talents,
training, and experience uniquely position us to communicate meaningfully with our clients, technical
team members and the community.
Since its inception, KPA has worked on projects in Orange, Los Angeles, Santa Barbara, Riverside, San
Bernardino, Imperial, San Diego and Ventura Counties. In Santa Barbara County, KPA is working on
the Santa Maria Levee Trail Study. In Ventura County, they're working on the multi -year Ventura County
Transportation Commission Comprehensive Transportation Plan.
A sampling of past and current projects include the following:
• City of Santa Ana Downtown/Transit Zone Complete Streets
• City of Santa Ana Safe Route to School
• City of Costa Mesa Pedestrian Master Plan
• City of Santa Monica North Beach Trail Improvement Project
• Santa Barbara County Association of Governments Santa Ynez Valley Traffic Circulation and
Safety Study
• County of Santa Barbara, Santa Maria River Levee Trail Study
• City of Escondido Grape Day Park Master Plan & Playground Design/Construction
• Metro LA River Path Project
• Metro East San Fernando Valley Light Rail Transit Project AA, EIR, and First -Last Mile Plan
On -Call Environmental Services RFP# 21-105
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• City of LA 7th Street Streetscape Improvement Project
• Metro Mobility Matrix — San Fernando Valley and Las Virgenes/Malibu Subregion
• City of Calexico Transit Study
On -Call Staff Consulting
Dudek has performed as -needed and extension -of -staff contracts for more than 170 cities, counties,
state agencies, and water and wastewater districts throughout California.
Our as -needed staffing helps public agencies cost-effectively:
• Manage technical staffing levels to meet short-term or long term needs in response to
fluctuating workloads
• Quickly access specialized technical expertise to supplement staff for complex projects challenges
• Use contract technical staff with experience working seamlessly as part of municipal staff for
positions that interact with the public
We are well versed in the needs of local cities, agencies, and water districts, and we bring our depth of
technical knowledge, experience, and successful project management approach to each project. Our
professionals are trained to understand the agency's processes and apply our expertise within that
structure. The result is maximized efficiency without sacrificing valuable time and energy.
Dudek has built a strong reputation for helping public officials effectively progress through California's
ever-increasing regulatory maze, providing the appropriate team of experienced scientific, engineering,
and regulatory professionals. Our comprehensive approach and experience will provide the City with
the following:
• The Right People. We provide an experienced project manager who will draw from Dudek's
700+ environmental professionals to bring the appropriate expertise to your project, considering
project needs and available budget.
• Local Understanding. We hit the ground running, thoroughly researching the issues,
discussing with your key staff, and bringing a key understanding of California's regulatory laws
and in-depth knowledge of the City's service area and related environmental issues. We have
worked in the City on diverse projects such as Centennial Park Lake and our staff has worked
on the 1-5 HOV Lanes from SR-55 to SR-57 project.
• Strong Reputation with Regulatory Agencies. Our professional scientists and planners have
established strong working relationships with the local staffs of California's regulatory agencies,
which is vital for keeping projects moving and obtaining final approvals. We are knowledgeable
about the inter -agency agreements and local regulations.
• Cost -Conscious Solutions. Our staff focus on implementation, and are cost-conscious. We
know City's budget constraints, and will collaborate with your staff to achieve a cost-effective
approach for compliance.
• Collaborative Team Work. Our project managers recognize the importance of being part of the
City team. We work with staff and customers in a professional, collaborative, and friendly manner.
On -Call Environmental Services RFP# 21-105 27
• In-depth Experience. Our project teams have worked with dozens of agencies on a wide
variety of difficult projects. We will provide you and your staff varying perspectives on scoping
and cost based on our experience successfully completing hundreds of municipal projects.
• Prompt Communication. We provide frequent and regular reporting on key work tasks,
meetings, and processes. We get in front of developing problems by keeping you informed
when City staff may need to get involved, and offer alternatives to mitigate unnecessary delays.
We respond quickly to requests and emergencies, as needed.
• Comprehensive Service. We are a one -stop shop for your regulatory needs. Complementing
our array of in-house expertise is our wide network of top-notch teaming partners throughout
California. We will provide the City with a highly qualified, locally knowledgeable team of
professionals who regularly work together to effectively complete difficult environmental and
regulatory projects throughout California.
On -Call Environmental Services RFP# 21-105 28
EXHIBIT C
CONSULTANT'S FEE & COSTS PROPOSAL
DUDEK 2022 Standard Schedule of Charges
Engineering Services
Project Director......................................................................$305.00/hr
Principal Engineer III ............................. .................................
$285.00/hr
Principal Engineer II...............................................................$270.00/hr
Principal Engineer I ............. ...................................................
$260.00/hr
Program Manager..................................................................$250.00/hr
Senior Project Manager.........................................................$250.00/hr
Project Manager.....................................................................$245.00/hr
Senior Engineer III . .... .................. ...........................................
$235.00/hr
Senior Engineer 11............................ ..................
.................... $225.00/hr
Senior Engineer I ...................................... .............................
$215.00/hr
Project Engineer IV/Technician IV.........................................$205.00/hr
Project Engineer III/Technician III..........................................$195.00/hr
Project Engineer II/Technician II .............. ..............................
$180.00/hr
Project Engineer I/Technician I .............................................
$165.00/hr
Senior Designer......................................................................$185.00/hr
Designer.................................................................................
$175.00/h r
Assistant Designer.................................................................
$170.00/hr
CADD Operator III...................................................................
$165.00/hr
CADD Operator 11....................................................................
$155.00/hr
CADD Operator I.....................................................................
$140.00/hr
CADD Drafter..........................................................................
$125.00/hr
CADD Technician....................................................................
$115.00/hr
Project Coordinator................................................................
$140.00/hr
Engineering Assistant............................................................
$120.00/hr
Environmental Services
Project Director.................................................................................
$255.00/hr
Senior Specialist IV...........................................................................
$235.00/hr
Senior Specialist III..........................................................................
$225.00/hr
Senior Specialist I1...........................................................................
$205.00/hr
Senior Specialist I............................................................................
$195.00/hr
SpecialistV........................................................................................
$181
Specialist IV.......................................................................................
$175.00/hr
Specialist III......................................................................................
$165.00/hr
Specialist II.......................................................................................
$150.00/hr
Specialist I........................................................................................
$135.00/hr
Analyst V...........................................................................................
$125.00/hr
AnalystIV..........................................................................................
$115.00/hr
Analyst III...........................................................................................
$105.00/hr
AnalystII...............................................................................................
$95.00/hr
AnalystI................................................................................................
$85.00/hr
Technician III.......................................................................................
$75.00/hr
Technician II........................................................................................
$65.00/hr
TechnicianI..........................................................................................$55.00/hr
Mapping and Surveying Services
Application Developer II..................................................................
$195.00/hr
Application Developer I...................................................................
$155.00/hr
GIS Analyst V....................................................................................
$205.00/hr
GIS Analyst IV...................................................................................
$165.00/hr
GIS Analyst III....................................................................................
$145.00/hr
GISAnalyst II.....................................................................................
$130.00/hr
GIS Analyst I......................................................................................
$115.00/hr
UAS Pilot...........................................................................................
$115.00/hr
Survey Lead.....................................................................................
$185.00/hr
Survey Manager..............................................................................
$135.00/hr
Survey Crew Chief............................................................................
$115.00/hr
Survey Rod Person.............................................................................
$95.00/hr
Survey Mapping Technician..............................................................
$95.00/hr
Construction Management Services
Principal/Manager.................................................................
$195.00/hr
Senior Construction Manager...............................................$185.00/hr
Senior Project Manager.........................................................$175.00/hr
Construction Manager...........................................................$160.00/hr
Project Manager.....................................................................$150.00/hr
Resident Engineer.......................................................
........... $150.00/hr
Construction Engineer............................................................$150.00/hr
On -site Owner's Representative............................................$140.00/hr
Prevailing Wage Inspector.....................................................$139.00/hr
Construction Inspector...........................................................$135.00/hr
Administrator/Labor Compliance..........................................$100.00/hr
Hydrogeology/HazWaste Services
Project Director......................................................................
$305.00/hr
Principal Hydrogeologist/Engineer II .....................................
$280.00/hr
Principal Hydrogeologist/Engineer I ......................................
$260.00/hr
Senior Hydrogeologist V/Engineer V....................................
$240.00/hr
Senior Hydrogeologist IV/Engineer IV ...................................
$230.00/hr
Senior Hydrogeologist III/Engineer III ....................................
$220.00/hr
Senior Hydrogeologist/Engineer II ......................................
$210.00/hr
Senior Hydrogeologist I/Engineer I .......................................
$200.00/hr
Project Hydrogeologist V/Engineer V....................................
$185.00/hr
Project Hydrogeologist IV/Engineer IV ..................................
$175.00/hr
Project Hydrogeologist III/Engineer III ...................................
$165.00/hr
Project Hydrogeologist II/Engineer II .....................................
$155.00/hr
Project Hydrogeologist (/Engineer I .......................................
$145.00/hr
Hydrogeologist/Engineering Assistant ..................................
$120.00/hr
District Management & Operations
District General Manager.......................................................
$210.00/hr
District Engineer.....................................................................
$205.00/hr
Operations Manager.............................................................
$160.00/hr
District Secretary/Accountant..............................................
$135.00/hr
Collections System Manager.................................................$135.00/hr
Grade V Operator...................................................................
$125.00/hr
Grade IV Operator..................................................................
$110.00/hr
Grade III Operator..................................................................$100.00/hr
Grade II Operator.....................................................................
$80.00/hr
Grade I Operator......................................................................
$75.00/hr
Operator in Training.................................................................
$75.00/hr
Collection Maintenance Worker .............................................
$75.00/hr
Creative Services
Creative Services IV............................................................... $165.00/hr
Creative Services III............................................................... $150.00/hr
Creative Services II................................................................ $135.00/hr
Creative Services I................................................................. $120.00/hr
Publications Services
Technical Editor IV.................................................................
$165.00/hr
Technical Editor III..................................................................$150.00/hr
Technical Editor II...................................................................
$135.00/hr
Technical Editor I....................................................................
$120.00/hr
Publications Specialist IV .......................................................
$120.00/hr
Publications Specialist III .......................................................
$110.00/hr
Publications Specialist II ........................................................
$100.00/hr
Publications Specialist I ...........................................................
$90.00/hr
Clerical Administration.............................................................
$90.00/hr
Focal Engineering - Court appearances, depositions. and interrogatories as expert
witness will be billed at 2.00 times normal rates.
Emergency and Holidgia - Minimum charge of two hours will be billed at L75 times the
normal rate.
Material and outside Services - Subcontractors, rental of special equipment, special
reproductions and blueprinting, outside data processing and computer services, etc.,
are charged at 1.15 times the direct cost
Trend! Expenses - Mileage at current IRS allowable rates. Perdiem where overnight stay
is involved is charged at cost
Invoices, Lots Charges - All fees will be billed to Client monthly and shall be due and
payable upon receipt. Invoices are delinquent h not paid within 30 days from the date
of the invoice. Client agrees to pay a monthly late charge equal to 1% per month of the
outstanding balance until paid in full.
Annual Increases- Unless idenCdied otherwise, theseslsocard rateswill increase 3%annualy.
The rates listed above assume prevailing wage rates does not apply. If this assumption
is incorrect Dudek reserves the right to adjust its rates accordingly.
D i 1 ®E K EFFECTIVE JANUARY 1, 2022
Burrola, Melissa
From: City of Santa Ana <certificate-request@ctraxjdidata.com>
Sent: Monday, March 27, 2023 3:54 PM
To: ssmith@dudek.com; Ramirez, David; kctsu@lockton.com; Burrola, Melissa
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLLDE NtI I H AGREENIENT TO THE CLERK OFT I I E COUNCIL
Contractor Dudek
Name:
Project A-2022-204-05
Number:
Project Agreement To Provide On -Call Various Environmental Services:
Name: Hazardous Materials Surveys For The City Of Santa Ana
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
TYPE OF INSURANCE
AUTOMOBILE LIABILITY
GENERAL LIABILITY
PROFESSIONAL/PROFESSIONAL
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
Thank you,
City of Santa Ana
POLICY NUMBER
EXPIRATION
COI DATE
FILE NAME
DATE
Dudek COI
BAP0146329
08/28/2023
08/17/2022
Pending
RMD.pdf
Dudek COI
GL00146311
08/28/2023
08/17/2022
Pending
RMD.pdf
Dudek COI
EEH591932835INCLPOLL
08/28/2023
08/17/2022
Pending
RMD.pdf
Dudek COI
WC0146330
08/28/2023
08/17/2022
Pending
RMD.pdf