HomeMy WebLinkAboutJOHNSON-FRANK & ASSOCIATES, INC. (2)INSURANCE ON FILE
WORK MAY PROCEED
UNTIL fURANCE EXPIRES
CITY CLERK
DATE:
A-2023-072-01
AGREEMENT WITH JOHNSON-FRANK & ASSOCIATES, INC., TO PROVIDE ON-CALL
=P►�R C2� PROFESSIONAL LAND SURVEYING SERVICES FOR THE CITY OF SANTA ANA
L�'r)fA_THIS AGREEMENT is made and entered into on this 2nd day of May, 2023 by and between Johnson -
Frank & Associates, Inc., a California corporation ("Consultant"), and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State of
zu California ("City").
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RECITALS
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A. On October 2, 2019, the City issued a Request for Proposal ("RFP") No. 19-090, by which it
desired to retain a consultant having special skill and knowledge in the field of Professional Land
Surveying services on an "on -call" basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant
represents that it is able and willing to provide such services described in the scope of work that
was included in REP No. 19-090.
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable
in its field and that any services performed by Consultant under this Agreement will be performed
in compliance with such standards as may reasonably be expected from a professional consulting
firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
SCOPE OF SERVICES
On an on -call basis, and at the City's sole discretion, Consultant shall perform all tasks, services,
and obligations described in the scope of work section included within RFP No. 19-090, including
providing all labor, materials, tools, equipment, and incidental customary work required to fully and
adequately complete the services described and set forth in the "Scope of Services," which was included
in RFP 19-090 and is attached hereto and fully incorporated herein by this reference as Exhibit A and as
more specifically set forth in Consultant's proposal (excluding fee and cost proposal and resumes), which
is attached hereto and fully incorporated herein by this reference as Exhibit B.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant
under this Agreement. Consultant shall be paid only for actual services performed under this
Agreement at the rates and charges identified in Exhibit B. Consultant is one of three (3)
consultants selected to provide services on an on -call basis under RFP 19-090. The total
compensation for these services provided by all such consultants selected under RFP 19-090
shall not exceed the shared aggregate amount of One Million, Five Hundred Thousand Dollars
and Zero Cents ($1,500,000) during the term of the Agreement, including any extension
periods.
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b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures.
c. Payment need not be made for work that fails to meet the standards of performance set forth
in the Recitals that may reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on May 1, 2026,
unless terminated earlier in accordance with Section 16, below. The term of this Agreement may be
extended for up to two (2) one-year periods upon a writing executed by the City Manager and City
Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770,
et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage
Laws"), which require the payment of prevailing wage rates and the performance of other requirements
on "public works" and "maintenance" projects. If the services being performed are part of an applicable
"public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total
compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws.
Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents
free and harmless from any claim or liability arising out of any failure or alleged failure to comply with
the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided
in a manner consistent with all applicable standards and regulations governing such services. Consultant
shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar
taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse,
or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the
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legal right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Minimum Scope and Limit of Insurance
(1) Commercial General Liability (CGL): Insurance Services Office Form
CG 00 01 covering CGL on an "occurrence" basis, including products and
completed operations, property damage, bodily injury and personal &
advertising injury with limits no less than $1,000,000 per occurrence. If a
general aggregate limit applies, either the general aggregatelimit shall apply
separately to this project/location (ISO CG 25 03 or 25 04) or the general
aggregate limit shall be twice the required occurrence limit.
(2) Automobile Liability: ISO Form Number CA 00 01 covering any auto
(Code 1), or if Consultant has no owned autos, hired, (Code 8) and non -
owned autos (Code 9), with a limit no less than $1,000,000 per accident for
bodily injury and property damage.
(3) Workers' Compensation: as required by the State of California, with
Statutory Limits, and Employer's Liability Insurance with limit of no less
than $1,000,000 per accident for bodily injury or disease.
(4) Professional Liability (Errors and Omissions): Insurance appropriate to
the Consultant's profession, with a limit of no less than $1,000,000 per
occurrence or claim, $2,000,000 aggregate.
(5) Broader Coverage: if the Consultant maintains broader coverage and/or
higher limits than the minimums shown above, the City requires and shall
be entitled to the broader coverage and/or the higher limits maintained by
the Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
b. Other Insurance Provisions
(1) Additional Insured Status: The City, its officers, officials, employees, and
volunteers are to be covered as additional insureds on the CGL policy with
respect to liability arising out of work or operations performed by or on
behalf of the Consultant including materials, parts, or equipment furnished
in connectionwith such work or operations. General liability coverage can
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be provided in the form of an endorsement to the Consultant's insurance (at
least as broad as ISO Form CG 20 10 11 85 or if notavailable, through the
addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20
37 if a later edition is used).
(2) Primary Coverage: For any claims related to this contract, the Consultant's
insurance coverage shall be primary coverage at least as broad as ISO CG
20 01 04 13 as respects the City, its officers, officials, employees, and
volunteers. Any insurance or self-insurance maintained by the City, its
officers, officials, employees, or volunteers shall be excess of the
Consultant's insurance and shall not contribute with it.
(3) Notice of Cancellation: Each insurance policy required above shall provide
that coverage shall not be canceled, except with notice to the City.
(4) Waiver of Subrogation: Consultant hereby grants to City a waiver of any
right to subrogation that any insurer of said Consultant may acquire against
the City by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to affect
this waiverof subrogation, but this provision applies regardless of whether
or not the City has received a waiver of subrogation endorsement from the
insurer.
(5) Self -Insured Retentions: Self -insured retentions must be declared to and
approved by the City. The City may require the Consultant to purchase
coverage with a lower retention or provide proof of ability to pay losses and
related investigations, claim administration, and defense expenses within
the retention. The policy language shall provide, or be endorsed to provide,
that the self -insured retention may be satisfied by either the named insured
or City.
(6) Acceptability of Insurers: Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's rating
of no less than A:VII, unless otherwise acceptable to the City.
(7) Claims Made Policies: If any of the required policies provide claims -made coverage:
i. The retroactive date must be shown, and must be before the date of the contract
or beginning of contract work.
ii. Insurance must be maintained and evidence of insurance must be provided for
at least five (5) years after completion of contract work.
iii. If coverage is canceled or non -renewed, and not replaced with another claims -
made policy form with a retroactive date prior to the contract effective date,
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the Consultant must purchase "extending reporting" coverage for a minimum
of five (5) years after completion of work.
(8) Verification of Coverage: Consultant shall furnish the City with original
Certificates of Insurance including all required amendatory endorsements
(or copies of the applicable policy language effecting coverage requiredby
this clause) and a copy of the Declarations and Endorsement Page of the
CGL policy listing allpolicy endorsements to City before work begins.
However, failure to obtain the required documents prior to the work
beginning shall not waive the Consultant's obligation to provide them.
The City reserves the right to require complete, certified copies of all required
insurance policies, including endorsements required by these specifications,
at any time.
(9) Subcontractors: Consultant shall require and verify that all subcontractors
maintain insurance meeting all the requirements stated herein, and
Consultant shall ensure that City is an additional insured on insurance
required from subcontractors.
(10) Special Risks or Circumstances: City reserves the right to modify
these requirements, including limits, based on the nature of therisk, prior
experience, insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, contractors, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including death, and claims for property damage, which may arise from the negligent operations
of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates
to the services described in section 1 of this Agreement; and (2) from any claim that personal injury,
damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or
effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for
damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been
suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City, regarding any
action by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises
by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions
with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent
Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to
the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Consultant.
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9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees
against any and all liability, including costs, for infringement of any United States' letters patent,
trademark, or copyright infringement, including costs, contained in the work product or documents
provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
consultant shall keep records and invoices in connection with the work to be performed under this
Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred
under this Agreement and any services, expenditures, and disbursements charged to the City for a
minimum period of three (3) years, or for any longer period required by law, from the date of final payment
to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business hours.
Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement for a period of three (3) years from the date of final payment to Consultant under this
Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise the
same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources;
(b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by
operation of law; or (e) is independently developed by the Consultant without reference to information
disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, gender identity, gender expression, gender, medical conditions, genetic information, or
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military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other
employment related activities or any services provided under this Agreement. Consultant affirms that it
is an equal opportunity employer and shall comply with all applicable federal, state and local laws and
regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant,
xn(i'supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict
between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail.
This Agreement may not be modified except by written instrument signed by the City and by an authorized
representative of Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Consultant or the City. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting
on behalf of any party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services that are the subject to this Agreement performed by City
personnel or by other contractors retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for
all services performed by Consultant prior to receipt of such notice of termination, subject to the following
conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product(s) completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant consents
to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work that fails to meet the standard of performance specified
in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by
the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving
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Fax: 714- 647-6956
With courtesy copies to:
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
To Consultant:
John -Frank & Associates, Inc.
Attn: Alan D. Frank, President
5150 E. Hunter Ave.
Anaheim, CA 92807
Fax:(714) 777-1641
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time
set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays
shall be excluded.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Bran on Salvatierra
Deputy City Attorney
CITY OF SANTA ANA
C�—
Kristine Ridge
City Manager
CONSULTANT:
Alan D.Frank
President
[signatures continued on nextpage] Page 9 of 10
RECOMMENDED FOR APPROVAL:
Nabil Saba
Executive Director
Public Works Agency
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EXHIBIT A
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
PROFESSIONAL LAND SURVEYING SERVICES
RFP NO.: 19-090
Introduction and Background:
The City of Santa Ana intends to retain Professional Land Surveyors, licensed in the State of
California, to perform land surveying services on an as -needed or "on -call" basis, or project basis
for Capital Improvement Program (CIP) projects, and/or for projects under construction. Specific
services shall be on -call and shall include all duties typically expected of a Professional Land
Surveyor or surveying firm.
A Professional Services Agreement will be entered into with several of the qualified
firms/consultant(s) to provide Professional Land Surveying services for a variety of projects on
an on -call basis. On an on -call, as -needed basis, the selected firm(s) may be asked to provide
professional services on specific, project -by -project basis, based on an agreed -upon specific scope
of services and fees.
In general, work consists of general Land Professional Surveying services for Public Works
Projects and or related to City facilities. The funding sources for each project may vary for each
project/task order assignment shall comply with the funding agency's requirements. The
consultant shall be able to assist the City through this contract to provide the necessary services.
The consultant shall utilize in-house staff and/or sub -consultants to complete the assignments to
meet the City standards. For specialized work for which the prime consultant shall require a
sub -consultant, the prime consultant shall serve as an administrative liaison between the
City and the sub -consultant.
Prime consultant mark-ups for sub -consultant work will not be allowed.
All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be
subject to the final approval and satisfaction of the City of Santa Ana.
Scope of Services
On as needed basis, the selected firm/s shall provide the City with the following services as
described herein. A California -licensed land surveyor shall be in responsible charge of all survey
work performed under this agreement.
City of Santa Ana RFP 19-090
Page Al-1
The consulting firm/s selected for these services shall demonstrate the ability and experience in
the following types or work and not limited to:
A. Prepare legal descriptions, plats and maps for subdividing property
B. Research existing County and City records for survey monuments within the project area.
Prior to any clearing, removal, or excavation efforts, perform a diligent search for property
line monuments, street centerline monuments, and benchmarks within the project area,
recording their identities and precise locations in reference to monuments or witness
monuments that will not be disturbed during construction. The records of these
monuments and references shall conform to Section 8771 of the Business and Professions
Code of the State of California. After completion of the construction, any monument
disturbed or removed during construction shall be reset, conforming to Section 8771. Each
centerline intersection shall be drawn on a single Corner Record showing local tie points
and tie distances. A pdf copy of the final receded Corner Record shall be submitted to the
City.
C. Perform boundary line adjustments
D. Perform monument perpetuation/preservation in areas that will be impacted by City
projects
o Includes site investigation for existing monumentation, with a report provided to
the City with recommendations.
o May include pre- and post -construction records
E. Replace lost or obliterated property corners
F. Set boundary markers or property corners, also known as monuments
G. Retrace boundaries for fences and other purposes
H. Locate, relocate, establish, reestablish, or retrace, or retrace any property line or boundary
of any parcel of land, right-of-way, easement, or alignment of those lines or boundaries
1. Prepare legal descriptions and information shown with the description of any deed or other
title document
J. Prepare Record of Surveys
Map Checkine Services
A. Information furnished by the City for checking will be roughly as follows: I set of
Exhibits, title reports, reference documents (Deed, Parcel Map, Tract Map, etc.), traverse
closures, and improvement plans.
B. Prepare maps or plats
C. Review Exhibits for technical correctness and completeness, consistency with the City
guidelines and requirements, compliance with the Subdivision Map Act, and acceptance
for recording.
D. Review title report and existing easements for correct plotting and references.
E. Review improvement plans associated with the project to ensure the Exhibits correctly
identify the limits and location as shown on the improvement plans.
F. Provide a set of redline check prints showing the redlined comments, and required
City of Santa Ana RFP 19-090
Page Al-2
corrections and information.
G. Provide a check letter covering the major required comments, and corrections and
instruction for future submittals.
H. Provide a timesheet at the end of every review to include, but is not limited to, project
name, review number, dates, review hours, hourly rate, and total cost.
I. Review maps and/or surveys such as Parcel Maps, Final Maps, or Tentative Maps
Construction Services
A. Stake the location of fixed engineering works for construction purposes. Provide
construction staking for project improvements. Records of the line and grade stakes (cut
sheets) shall be on forms provided by the City, and the originals shall become the property
of the City upon completion of each survey request. The City will provide digital
construction plans and specifications for each project.
B. Set line and grade stakes in accordance with the plans and specifications. Notify the City
immediately of any discrepancies or design errors discovered on the plans during staking
or when verifying the line and grade of existing improvements at join points.
C. Complete the construction staking within the time frame as specified on the Survey
Request Form, or (given minimum notice) commence the staking no longer than two
working days from receipt of the request, providing continuous service until the request is
complete.
D. Furnish all office support, labor, materials, equipment, tools and incidentals necessary to
complete the specified surveys. The costs for these items shall be included in the hourly
or lump sum costs and no additional compensation will be allowed therefor.
Miscellaneous Services
A. Investigate boundary discrepancies
B. Locate, relocate, establish, reestablish, or retrace the alignment or elevation for any of the
fixed works embraced within the practice of civil engineering
C. Determine contours of the earth's surface for topographic maps
D. Photogrammetric surveying or aerial topographic mapping or aerial photography
E. Provide Professional Land Surveying services as requested. A detailed scope of work will
be outlined when specific project is assigned to the consultant. Services shall include, but
are not limited to, cross -sections, intersection grids, centerline determination, digital
terrain models (dtm), right of way determination, utility profiles and exhibits.
F. Generate a computer drawing in Microstation V8 format as well as the sample survey
City of Santa Ana RFP 19-090
Page Al-3
drawing on the City of Santa Ana website listed in item K below.
G. All survey needs to be prepared to the satisfaction of the City's Surveyor and meet the
following standards:
H. Horizontal control shall be based on the 1983 North American Datum (NAD83), tied to a
minimum of two proximate County of Orange, CCS83, Zone VI, 1991.35 Epoch
Adjustment control points. Project coordinate values shall be provided in U.S. Survey
Feet. The County control points shall determine the Basis of Bearing for the project.
I. Vertical control shall be based on the North American Vertical Datum of 1988 (NAVD88),
tied to a minimum of two proximate County of Orange bench marks. Project elevations
shall be provided in U.S. Survey Feet.
J. Horizontal alignment(s) for the project shall be tied to the survey centerline monuments
within the project area.
K. With the coordinate values, a full location and detailed description, including point
character with reference(s), shall be provided for all found and set monuments for the
project. For this purpose, a sketch of the control network is required.
L. Copies of all survey field notes and raw data files shall be provided along with a listing of
the final coordinates for all surveyed points. The digital file format for the listing shall
be: point number, northing, casting, elevation, description (comma delineated with no
spaces, one point per line). The coordinate precision shall be one hundredth of a foot.
M. At any given time the City may need to mobilize survey crews to different project sites,
the consultant shall have a minimum of three (3) survey crews for mobilization.
N. All City CADD standards as well as Microstation configuration files are located at:
htti)://www.santa-ana.oriz/pwa/EngineeringServices.asl2
Other Terms and Conditions:
1. The project will be implemented in compliance with the City of Santa Ana's policies, as well
as Prevailing Wages and State/Federal Requirements.
2. The City regards the inclusion of California based designs, engineering, and construction
professionals, facilities, and services as part of the Team to be highly desirable, but not
mandatory.
3. The City reserves the right to amend this Request for Proposal by addendum prior to the final
dates of submission.
4. All reports, proposals, or other data or materials which are submitted shall become the sole
property of the City of Santa Ana with the exception of the confidential Financial Capacity
information and sealed fee proposals which will be returned to all proposers after award of
City of Santa Ana RF
Page Al-4
contract to the selected Team.
5. All products used or developed in the execution of any contract resulting from this request
will remain in the public domain at the completion of this project.
6. The City has an affirmative action program. The purpose of the affirmative action program
is to encourage certified minority business enterprises and women business enterprises. All
submitting firms must have established affirmative action programs approvable by the City.
During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination
by Contractors" for each firm on their team.
Special Requirements (Attachment 4)
This project may utilize California Department of Transportation (Caltrans) funds and shall
therefore comply with all state and federal requirements. The below referenced forms included in
Attachment 4 (Additional Provisions) of the Appendix must be completed in their entirety and
submitted with your proposal:
• LAPM Exhibit 10-11: Sample Cost Proposal
• LAPM Exhibit 10-01: Consultant Proposal DBE Commitment
• LAPM Exhibit 10-02: Consultant Contract DBE Commitment
• LAPM Exhibit 10-K: Consultant Certification of Contract Costs and Financial
management System
Please reference Caltrans Local Assistance Procedure Manual, Consultant Selection, Chapter
10, for further instructions and guidelines pertaining to the completion of these forms:
hns:Hdot ca gov/-/media/dot-media/proprams/local-assistance/documents/lanm/ch10 ndf
COMPLIANCE WITH REQUIREMENTS OF FUNDING AGENCY:
This agreement may be funded with state and/or federal grant funds administered by Caltrans.
Proposer shall comply with all requirements as they pertain to the use of these funds. Refer to
Attachment 4 for Caltrans required forms, including Exhibit 10-H — Sample Cost Proposal (H2
for On -Call Contracts) in the Appendix of this RFP.
DISADVANTAGED BUSINESS ENTERPRISES (DBE) GOAL:
The Agency has established a DBE goal for this Contract. Proposers are encouraged to obtain DBE
participation for this contract. Refer to Exhibit 10-I — Notice to Proposers DBE Information
included in the Appendix of this RFP. Proposers must submit Exhibits 10-01 & 10-02 —
Consultant Proposal & Contract DBE Commitment to demonstrate compliance with Agency's
DBE goal.
CONSULTANT AUDIT AND REVIEW PROCESS:
Prior to contract award and dependent on contract award amount, the selected Consultant shall be
subject to an audit or review by Caltrans' Audit and Investigations (A&I), other state audit
organizations, or the federal government. The selected Consultant shall complete Exhibit 10-K —
Consultant Annual Certification of Indirect Costs and Financial Management System for all
prime and sub -consultants in the Appendix of this RFP.
To independently download any of the Caltrans Exhibits required per this RFP, visit:
City of Santa Ana RF
Page Al-5
EXHIBIT B
Johnson-F
0--4 7, On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
5150 E. Hunter Ave. Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
14 ozo Johnson -Frank & Associates, Inc.
JIPW On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
COVER LETTER .......................................................
FIRM & TEAM EXPERIENCE .................................
COMPANY ORGANIZATIONAL CHART .............
UNDERSTANDING OF NEED .................................
SIMILAR PAST PROJECTS .....................................
ATTACHMENT 1 - RESUMES / PROJECT STAFF
Exhibit A - Certification and Pricing ..........................
Exhibit B - References ................................................
Exhibit C - Proposers Statement .................................
Exhibit D - Non -Collusion Affidavit ..........................
Exhibit E - Non -Lobbying Certification .....................
Exhibit F - Non-discrimination Certification ..............
Exhibit G - Sample Insurance Endorsement ...............
.................. I I
.................. 21
.................. 26
.................. 27
.................. 28
.................. 29
.................. 31
.................. 32
.................. 33
The following proposal shall be valid for a period of ninety (90) days from the date of submittal.
Man D. Franl , PLS
President
5150 E. Hunter Ave. i Anaheim. CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
on -Frank
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
October 23, 2019
Mr. Sean Thomas, PE
Public Works Agency
City of Santa Ana
20 Civic Center Plaza
Santa Ana, CA 92701
Re: Request for Proposal (RFP No. 19-090) to provide On -Call Construction Surveying
Services to the City of Santa Ana
Pursuant to the request for proposal referenced above, we respectfully submit the attached
proposal and qualifications package for your review. As this submittal will show, Johnson -Frank
tailors its services to public agency entities. Our firm does very little private sector work.
Rather, our firm strives to be, and has become, an extension of public agency staff for many of
our clients, including several Cities.
We firmly believe that it is our ongoing experience with the City of Santa Ana that affords us a
somewhat exclusive level of qualification for the upcoming contract. Over the duration of our
past on -call surveying services contract, we have performed dozens of projects, (construction
staking, monument preservation, Record of Survey, topographic mapping, the review and
preparation of legal descriptions for Right of Way acquisition, etc...), for various project
managers. Without exception, City staff has expressed their satisfaction with our professional
services, time and time again. This successful track record, one of consistency and quality, has
allowed us to develop deep working relationships with the many project managers we have been
fortunate to work with. These relationships have afforded us to work more like business partners
with the City, allowing information and expectations to flow freely in both directions. Our `one-
on-one' style, coupled with the level of trust that has been developed between our management
staff and the City, truly places us in a unique position with regard to the level of qualification our
firm possesses.
We believe that our team, the JFA Team, is an unbeatable assembly of professionals, a team to
which there is no rival. We thank you for considering our team and for providing us this
opportunity. We look forward to the potential of working with you. Please feel free to contact
me directly during the proposal evaluation period at 5150 E. Hunter Ave., Anaheim, CA 92807,
(714) 777-8877 x107, alanfrank@johnson-frank.com.
Sincerely,
Alan D. Frank, PLS 7172
President
5150 E. Hunter Ave. ii Anaheim. CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
FIRM & TEAM
EXPERIENCE
Surveying Services
• Construction Surveys
• Monument
Preservation
I'NO
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Johnson-Frank's solutions are singularly tailored to meet our client's
goals. As a full service land surveying firm, the Johnson -Frank staff
includes registered and degreed land surveyors as well as highly
experienced support technicians. The Firm's equipment represents the
latest surveying technology. From its' offices in Anaheim, California,
Johnson Frank provides services throughout the United States.
Practical, Extensive Experience
• Right of Way
Johnson -Frank provides a wide range of land surveying services to an
Engineering
equally wide range of private and public sector clients. These services
• Map Checking
include the review of subdivision maps, final maps, parcel maps, and
• Cadastral Surveys
records of surveys for numerous local public agencies such as the
• Boundary Surveys
cities of Cities of Irvine, Mission Viejo, Laguna Niguel, Covina, and
• High Precision
the County of Orange. The Firm also serves as the City Surveyor for
Horizontal and
the cities of Laguna Niguel and Mission Viejo.
Vertical Geodetic
Control
• Global Positioning
System Surveys
• Resource Grade,
Economical GIS Data
Acquisition
• Aerial Mapping and
Aerial Control Surveys
• Topographic Mapping
Surveys
Johnson -Frank is well versed in serving county and federal agencies.
The Firm has served as the on -call surveyor for the U.S. Forest
Service's Southern Nevada Acquisition Office for the last five years.
The Firm began a relationship with the U.S. Army Corps of Engineers,
Los Angeles District, in 1980 and has been on an on -call basis since
that time. As the founders of Johnson -Frank emerged from the ranks
of the Orange County Surveyor's (OCS) Office, the Firm has served as
an extension of that agency on an as needed basis since 1975.
The Firm has received numerous awards and letters of appreciation
from its' clients over the years. The Firm received outstanding
performance evaluations from the U.S. Forest Service for projects
completed from 2003 to 2010. The firm also received Excellent and
Very Good performance ratings from Los Angeles District, U.S. Army
Corps of Engineers for projects completed since 2006 under the
current on -call contract, plus numerous Excellent and Very Good
ratings under the previous contract from 2000 through 2005. The Firm
has also received numerous letters of appreciation from clients, both
public and private, including attorney Warren Wimer, private firm
RBF Consulting, the City of El Monte, and the BLM, to name a few.
From relatively small staking projects to large-scale governmental
horizontal and vertical control surveys, the Firm's surveying and
mapping capabilities are second to none. Global Positioning System
receivers are utilized, as well as conventional total stations and first
order leveling equipment. Because Johnson -Frank routinely integrates
varied skills with the latest technology, results are optimized and,
more importantly, clients' goals are met precisely and efficiently.
5150 E. Hunter Ave. 1 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
Public Agency
Service
Johnson -Frank was selected by the City
oflrvine to provide construction layout
for the B=onca bridge which spans the
1--5 Freeway.
Johnson-F
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Johnson-Frank's concentration on
public sector clients bolsters our
familiarity with codes, ordinances, and
personnel of the area's municipalities
and government agencies. This focus
is reflected in the surveying services
provided. The Firm enjoys an
excellent reputation for its field
research, field surveys, and its
knowledge of survey practices and
documentation. That reputation
extends to Johnson -Franks knowledge
of local policies. Some municipalities
and government agencies regard
Johnson -Frank as an extension of
their own staff.
Johnson -Frank was selected by the
Orange County Surveyor to set 200
aenal targets to facilitate aerial mapping
of the El Toro Marine Corps Air Station.
A Standard of Excellence on which Government Agencies and
Municipalities Can Confidently Rely
Johnson -Frank has an enviable depth of government agency and
municipality surveying experience. That experience is manifested by
an exciting array of projects in which the Firm is, or has been,
involved, including:
• Boundary Surveying, Right of Way Engineering, and Map
Checking
• Earth Movement Monitoring Studies
• Bridge Layouts
• Digital Terrain Modeling and Earthwork Quantity Calculations
• Planning, Establishment, and Maintenance of Precise
Horizontal and Vertical Control Networks
• Three Dimensional Computer Aided Mapping
• Aerial Photography and Airborne GPS Controlled Aerial
Photography
• Aerial Mapping Including Ground Control, Map Compilation,
and Analytical Bridging
Beyond our extensive experience, technical expertise and our ongoing
acquisition of the latest, most advanced equipment, the Firm's success
can be partially attributed to an emphasis on old-fashioned
communications skills. Johnson-Frank's internal communication
network results in all of our people understanding the role, goals, and
expectations of the agency for which the Firm is working. Experience
indicates that an open dialogue results in projects that are brought in
on time and at projected costs.
5150 E. Hunter Ave. 2 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
Johnson -Frank & Associates, Inc.
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Financial Stability Johnson -Frank & Associates, Inc. is financially sound. We have
remained fiscally sound throughout our 39-year existence in spite of
Solid Financial Policies the economic downturns experienced by the County of Orange and
the economy in general. We have outlasted many other firms who
Never Involved in could not withstand the economic impact. Through our sound fiscal
Litigation policies, we keep our debts at a minimum and our clients' satisfaction
at a maximum. As a result of these policies, Johnson -Frank enjoys an
outstanding credit record and can easily finance any project specific
expansion necessary.
Our firm also stands on solid ground legally. We have never been
involved in any litigation and have never had any claims against our
$2,000,000 Professional Liability Errors and Omissions insurance.
Demonstrated Abithy Johnson -Frank & Associates, Inc. handles all projects with the same
superior level of competency and enthusiasm. We have provided land
surveying services for projects ranging from neighborhood shopping
Clients' Success Depends centers to planned communities, large scale communications
on Communication and networks, and transportation facilities. All projects were completed
Understanding with focus on the clients' needs, resulting in success through
satisfaction.
Quality on Time
US Corps of Engineers
Award 1994, 2001, 2002,
2003,2004,2005,2006,
2007,2008,2009,2010,
2011,2012,2013,2014,
2015,2016,2017,2018,
and 2019
US Navy
Award 1998 & 2001
The attribute that truly distinguishes Johnson -Frank & Associates,
Inc. from other full service firms is our ability and commitment to
communicate on an ongoing basis with our clients. Our experience
shows that most projects require a continuing dialogue insuring that
client' goals are constantly fine-tuned so that the final results will
reflect the clients' very latest input.
Our firm has performed all types of surveying services, including
unique services that private firms are not often accustomed to
providing, such as city or county wide horizontal and vertical control
networks and geodetic leveling for subsidence monitoring. We work
seamlessly as an extension of our client, whether they are a private
entity or a governmental agency. Our rigorous attention to detail
provides our clients with the utmost confidence in our services and
has prevented our firm from ever being involved in any litigation.
We continually receive outstanding performance evaluations from the
Los Angeles District, U.S. Army Corps of Engineers. In addition, we
are the only contractor for the LA District that has always been on
time and within budget! We have received numerous very good and
excellent performance ratings over the years from the Southwest
Division U.S. Naval Facilities Engineering Command, the LA
District, US Army Corps of Engineers, and the US Forest Service.
5150 E. Hunter Ave. 3 Anaheim, CA 92807
(714) 777.8877 alanfrank@ohnson-frank.com FAX: (714) 777-1641
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
PHOTOGRAMMETRIC SUB -CONSULTANT
Geospatial Professional Solutions Inc. (GPSi) Traces its
roots back to the old Airborne Systems, Inc. Located in
Anaheim, California, which was subsequently bought
��; out by Stewart Technologies Inc. (SGT Irvine,
CA). When Stewart
Title corporate office decided to
shutdown the SGT operations in Irvine and Phoenix AZ
1W in June 2007, the two key project managers Paul
Hamilton -Rivers, and Ramon B. Ramos co-founded
GPSi along with Alice Ramos to continue the long tradition of providing high quality
photogrammetric mapping and aerial imaging products and services. GPSi was incorporated in
California on May 29, 2007. It bought most of the assets of SGT (Irvine) and retained its core
production staff thus maintaining the capability to service public agencies and companies engaged
in the design, construction and management of public works, infrastructure systems, and the
management of natural resources. GPSi has the manpower and equipment to accommodate time -
critical and technically demanding projects and supports the missions of its clientele with a broad
range of geospatial technologies.
Company Profile
Headquartered in Costa Mesa, CA, GPSi
features the next generation of geospatial
solutions that encompasses aerial image
acquisition using the U1traCamLp digital aerial
mapping camera, photogrammetry, remote
sensing, and Geographic Information Systems.
We are a certified small business (VSBE) &
Woman -owned Minority Business Enterprise
(WMBE). Our leadership team has a 29-year
legacy of success in meeting and exceeding our
clients' mission -critical needs that have
rigorous mapping, CARD, GIS and orthophoto standards and specifications. This is reflected in our
high client retention rate, along with a legion of satisfied customers.
GPSi is proud to be the only California -based mapping company to offer the UltraCamLp, a
Microsoft Vexcel digital aerial mapping camera tailored for high accuracy, design grade
engineering mapping. With a 92 megapixel image format, a 1:2.2 pan sharpen ratio that collects
PAN, RGB and NIR in parallel, and forward motion compensation by Time Delayed Integration
(TDI), this camera delivers the same technical capabilities of larger models. The ability to deliver
true -color and color -infrared (CIR) image quality with unmatched radiometric range, makes it ideal
for small to medium sized large-scale, photogrammetric projects, high -resolution orthophoto
production, precision photogrammetry, corridor mapping, and LiDAR integration.
5150 E. Hunter Ave. 4 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
I
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
COMPANY ORGANIZATIONAL CHART
The following diagram represents the organization of the company as of this writing.
Johnson-FrankBAssoc., he
Roger. Frank PLS
President/CEO
(Quality Control/ Project Surveyorihis Project)
Alan D. Frank, PLS
Vice President
Accounting
Teresa Frank
Safety
Leonard Castilb
Map Checking
Field80ffce Survey Stalf
PrciectSurvevors/Task Manaoers
Alan D. Frank PLS
LeonardCastilb
Joe Padilla. PLS
Department Manager
Shared Resource Coordinator
Leonard Castillo
I Shared Johnson-FraAResoume Pool I
GecSpatial Professional Solutions, Inc.
Aerial Photogrammeoic Mapping and LiDARSeMces
Johnson -Frank & Assoc., Inc. is a small enough firm that in effect, the whole firm is your team.
As such, any and all resources and/or personnel within the firm will be available and committed
to City tasks as necessary. At the same time, it should be noted that Johnson -Frank is not so
small as to not be capable of fulfilling any and all of the City's needs. As this proposal and
qualifications package shows, Johnson -Frank has the experience and resources available to
provide the City with the superior service and quality for which Johnson -Frank has become
known, the same level of service that the City has enjoyed in the past.
5150 E. Hunter Ave. 5 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
F ionnson-FranK & Associates Inc.
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
UNDERSTANDING OF NEED
General Land Surveying Services Understanding / Scope:
Prior to submitting a cost estimate, we always thoroughly review the survey request with City
Staff requesting the survey, as well as the site at hand, both from on -site visits as well as through
aerial and satellite imagery readily available through Google Earth.
We will adhere to the City's standard CAD and file templates. This is an issue with which we
are very familiar. Working with local municipalities, Counties, and US Government agencies,
we are familiar with translating into, or working in, anyone's CAD and file format standards
seamlessly.
Topographic Surveys:
All of our topographic work products will be
Civil3D, unless alternate formats are requested.
files along with said DWG and PDF files.
produced, and will be delivered, in AutoCAD
In addition, we will submit ASCII coordinate
We will perform additional surveying work as it becomes necessary, and in conjunction with the
approval (if necessary) of the City Surveyor.
As -Built Surveys:
As -Built surveys will be performed as, and where, requested. Deliverable files will include
ASCII and AutoCAD Civil 3D files in City formats, as well as any field sketches necessary to
facilitate the depiction of the area or feature being detailed.
Construction Layout:
Thorough review of the construction plans is a crucial step that is often overlooked. We have
found that catching errors in the plans prior to having field crews on site is infinitely more cost
effective. It allows our project surveyors and our field crews to get acquainted with the plans
ahead of time, rather than viewing the plans for the first time the morning that the stakes are
needed by the contractor.
We also believe in doing all possible calculations in the office rather than in the field. We have
found that office labor is much more economical than field labor. In addition, the office
personnel, with computers and CAD programs, are much more sufficiently equipped to perform
mass calculations than the field personnel.
We will follow the City's Construction Services, Survey Section staking policy as well as
conforming to industry standards.
5150 E. Hunter Ave. 6 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Detailed and accurate records of Requests for Construction Staking will be maintained on the
City's approved form.
Grade sheets will be provided on the approved form to the Contractor, Inspector, and the City
Surveyor.
Regularly scheduled reports will be provided to the City Project Manager for all construction
work activities.
We will perform additional surveying work as it becomes necessary and in conjunction with the
approval (if necessary) of the City Project Manager.
Benchmark Set/Relocate
We will establish new benchmarks as directed by the City Project Manager
We will meet or exceed the City's accuracy standards. Our firm has extensive Geodetic Leveling
experience, including subsidence monitoring throughout the Wilmington/Long Beach area that
we've performed annually for the last 20+ years, simultaneous leveling and GPS performed for
the National Geodetic Survey as part of the National Height Modernization Study, as well as
Geodetic Leveling performed throughout the State for the California Spatial Reference Center.
As a matter of standard procedure at JFA, all leveling data is processed through Star*Lev. All
electronic data, closures, and adjustments will be submitted to the City Project Manager. New
benchmarks will be stamped as directed by the City Project Manager.
Temporary benchmarks will be established where necessary as directed by the City Project
Manager.
Monument Preservation:
Provide copies of recorded pre --construction corner records as required in compliance with the
State of California's Land Surveyors' Act Section 8771.
Set new monuments as required in compliance with the State of California's Land Surveyors' Act
Section 8771
Provide copies of recorded post -construction comer records as required in compliance with the
State of California's Land Surveyors' Act Section 8771.
As the City Surveyor and/or On -call Survey Consultant for several local Cities, Johnson -Frank
has extensive experience providing Monument Preservation services throughout Orange and Los
Angeles Counties.
5150 E. Hunter Ave. 7 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
Johnson -Frank & Associates Inc.
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
We will adhere to City, County, and State standards and formats so that our Comer Records
conform to any said standards that may exist.
Horizontal and Vertical Control:
Provide permanent control points for topographic or construction surveys.
Establish coordinates for control points using California Coordinate System 1983, Zone VI, 2007
Epoch, or other as requested by the City Project Manager.
Establish elevations for control points using the City of Santa Ana and Orange County Bench
Mark network and the North American Vertical Datum of 1988, or other as requested by the City
Project Manager.
Provide copies of field notes, and/or computer files showing raw results and any adjustments
("Star -Net" files).
Provide computer files compatible with AutoCAD Civil3D, or Trimble Business Center,
showing final adjusted coordinates (P,N,E,Z,D) for each control point.
Real Time Kinematic (RTK) methods of GPS surveying will NOT be accepted for the
establishment of horizontal or vertical control points.
We will adhere to the City, or County, control system, as directed by the City Project Manager,
and provide control deliverables in digital format.
Control work is another area within which we have a superior level of experience and
knowledge. We have performed geodetic control for numerous public agencies, including the
City of Irvine, the Los Angeles District Corps of Engineers, the Southwest Division, US Naval
Facilities Engineering Command, the California Spatial Reference Center, and directly for the
National Geodetic Survey. We have performed everything from traditional horizontal control
prior to the advent of GPS, to high precision horizontal GPS, and even assisted the National
Geodetic Survey in developing standards for performing high precision Vertical GPS surveys.
Map Checking Understanding / Scope:
In general, all map checking follows a similar work flow. Unlike many standard surveying
procedures, map checking always follows a checklist. This ensures that all items with which a
particular agency or jurisdiction is concerned are adequately reviewed, and that no critical items
are overlooked. In general the checking process goes as follows:
• The process starts at the top of the title sheet, where items such as the date of the survey, the
tract number, and acreages are checked. The next step is to check the legal description of the
property and ensure that it matches the title report provided. Then on to dedications and
5150 E. Hunter Ave. 8 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
-�
r On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
certificates, including owner's certificates, surveyor's/engineer's certificates, county
certificates, etc...
• The next step is to verify that we have on hand any necessary clearance letters, informational
sheets, street name approvals, approved tentative, conditions of approval, etc... that may be
needed, and their status, whether provided or still needed.
• We then verify that the top of all sheets have the necessary information such as the date of
survey, tract number, surveyor's/engineers name and number, total acreage, number of
numbered lots, number of lettered lots, and sheet number together with the total number of
sheets.
• We then begin checking the individual map sheets. Are there any land locked lots? Are
there north arrows and scales on every page with correct, convenient orientation to facilitate
reading of the map? Has the intended use of lettered lots been shown? Are the street names
and widths shown? Is the map legible, and have the proper fonts and proper sized lettering
been used?
• Then we turn to monumentation and verify that proper monumentation has been found and
used, that each monument has been properly called out, described, and referenced. We check
to see that monuments required to be set have been set or are called out as to be set.
• The next step is to verify that all existing easements have been properly delineated, labeled,
and tied down, and that all easements being dedicated are shown and properly noted as being
dedicated and accepted.
• Then we turn our attention to correct and sufficient boundary location. Has the map been
based on proper survey control? Has prorating and proportioning been performed properly?
Have deeds been interpreted correctly? Have relationships to adjacent lines of record been
handled properly? Have the methods of establishment been shown? Do all annotations on
the map match those shown on the map traverse closures and do all closures close?
• The final items to check cover all miscellaneous items, including spelling, sufficient details,
clarity of drafting, and any other items relevant to state law, local ordinances, and
professional survey practice.
We have developed a "digital" method of map checking in order to be able to easily transmit all
check data, including map mark-ups. In addition to making the communication between all
parties far easier, and faster, the mark-ups are much easier for the submitting engineer/surveyor
to read and understand. Typed corrections encourage "thoroughness" on the part of the checker,
contributing to more thorough understanding by the user. We are the first, in this area, to have
moved from hand marked maps to digital, and to date, remain the leaders in the area.
Capability of the Proposed Team
Johnson -Frank & Associates, Inc. has been a surveying and mapping firm since its inception in
December 1975, and remains so today, with one hundred percent of our business being surveying
and mapping. As a result of our emphasis on surveying and mapping, we are better equipped and
better trained than most firms offering these services. With our top of the line equipment, trained
personnel and principals and key employees having many years of both field and office surveying
experience, our firm is ideally suited to provide services on a wide variety of projects. We are
5150 E. Hunter Ave. 9 Anaheim CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
1914F"f'� Johnson -Frank & Associates, Inc.
WO_ '1WOn-Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
equipped for any type of survey in all types of terrain including Global Positioning Systems surveys
with our Trimble Global Navigation System Satellite Receivers and Terrestrial Laser Scanning with
our Riegl LMS-Z420i 3d laser scanner. In addition to our regular survey crews, we have the
equipment and base personnel (management and party chiefs) to field up to three additional survey
crews on very short notice.
The size of our firm enables us to handle City projects in a quick and efficient manner. We are
capable of fielding survey crews to the site within one day's notice. In addition, our association with
the International Union of Operating Engineers affords us the ability to augment our core
workforce with additional field personnel. This association with the Union also alleviates any
Prevailing Wage issues that may arise as our employees are always compensated appropriately.
Is Bigger always Better? - There is a lot of hype in the marketing of Engineering and Surveying
services about capacity, and about how a larger firm is more capable to serve public agencies simply
because they have more people. But the truth is, bigger is not necessarily better. These large
engineering firms claim enormous capacity, but are generally bulky, and less flexible than smaller
businesses. They can show large numbers of people in varied disciplines, and they have a highly
paid marketing staff to "sell" that large staff and overhead as a "positive" to agencies and other
clients. But the truth is, they cannot turn on a dime. They can show vast resources as available, but
the simple fact is, they do not have resources "on the shelf' which are not already obligated to their
other clients. That is a simple fact of business. If they did, they would be out of business very soon.
On the other hand, our firm is not going to pretend we have a large number of people sitting around
doing nothing waiting for your job. Our staffing level allows us to be agile, and with our depth of
knowledge and experience in the specific field for which this RFP is addressed, we are able to shift
priorities, reschedule tasks, and authorize overtime out of our budget, not yours, when necessary to
meet any foreseeable needs. The City of Santa Ana is a priority client to us, not just one of the
hundreds necessary to sustain a large firm. We do what it takes to satisfy our clients' needs, and we
have a proven history of doing just this. A large firm, with its regionally based leadership and huge
overhead is not necessary, or even logical, to service the surveying needs of the City of Santa Ana.
The dedicated and flexible team of professionals that is Johnson -Frank & Associates, can and will
service those needs efficiently, cost effectively, and give the City the priority service they deserve.
5150 E. Hunter Ave. 10 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
-00
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
SIMILAR PAST PROJECTS
On -Call Services, Irvine
Contact: Andrew Pham, Project Manager, (949) 724-7309 / apham@ci.irvine.ca.us
City Surveyor:
• Digital Submissions
• Map Checking
• Annexations
• Lot Line Adjustments
• Construction Staking
• Subsidence Monitoring
• Geodetic Control
• Topo Mapping
Over the past 44, years Johnson -Frank & Associates, Inc. has
provided the City of Irvine with countless services including
checking of Subdivision Maps, both digital and hard copy,
checking of lot line adjustments, checking of legal
descriptions and exhibits, indexing of centerline ties,
boundary surveys, centerline alignment surveys, construction
surveys, control surveys, and deformation/subsidence surveys.
In 1980, Johnson -Frank
& Associates, Inc.
designed and
implemented a city wide
geodetic control
network for the City.
This network included 227 stations and was completed
prior to the advent of GPS equipment. The survey was
performed with Wild T-2 Theodolites and Electronic
Distance Measuring equipment. We have subsequently
tied this network to the California High Precision Geodetic
Network (HPGN) and has been readjusted to the North
American Datum of 1983 (NAD83) (1991.35 Epoch).
In 1988, Johnson -Frank & Associates, began providing subsidence monitoring services for the
City at the Turtle Rock housing development. This project consisted of $245,000 of monitoring
surveys over 7 years. Federal Geodetic Control Subcommittee (FGCS) First order, Class II
leveling procedures and high precision Sinco Tilt Meters were used to monitor the subsidence.
Johnson -Frank & Associates, Inc. has provided construction surveying services on public works
projects in the City including several bridges and numerous streets. These include Alton,
including the Highway 73 overpass, Barranca, including the Interstate 5 overpass, Harvard,
Irvine, Irvine Center, Jamboree, Main, including the Interstate 405 overpass, Portola, Sand
Canyon, and Technology as well as many others throughout the City.
5150 E. Hunter Ave. 11 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
Johnson -Frank
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
City of Santa Ana
Contact: Mindy Ly, City of Santa Ana, (714) 647-5665 / mly@ci.santa-ana.ca.us
John Gonzales, City of Santa Ana, (714) 647-5033 /jmgonzales@santa-ana.org
Johnson -Frank has held numerous
contracts with the City of Santa
Ana last 23 years. Services have
included laser scanning and
topographic surveys of arterial
streets, construction staking,
monument preservation / Comer
Records, boundary surveys and Records of Surveys, review of legal
descriptions and exhibits, and general Land Surveying consulting.
We have become intimately familiar with the City's procedures and
needs with respect to all aspects of the services needed from their
Surveying and Mapping Services consultant. Over the last 23 years we
have always completed tasks for the City within budget, or under
budget, and on time.
All deliverables have been compiled using the City's CAD standards
and processes.
Recent past construction experience with the City of Santa Ana include:
Wilshire Avenue & Borchard Avenue Water Main Improvements
City Project No. 15-6452 - JFA No. 2010142.017
July 2015 - Provided lay -out surveying for new main line and crossing line construction.
Chestnut Avenue Class II Bikeway
City Project No. 13-6796 - JFA No. 2010142.019
November 2015 - Provided lay -out surveying for pavement
reconstruction and new curb, gutter & sidewalk construction.
Wilshire District Construction Support
City Project No. 15-6452 & 15-6836 - JFA No. 2010142.025
October 2015 - Provided lay -out surveying for new cross -gutter and
curb & gutter construction
5150 E. Hunter Ave. 12 Anaheim CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
%r On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
On -Call Services, City of Yorba Linda
Reference: Rick Yee, City Engineer
Mark Stowell, Former City Engineer
(currently with the City of La Mirada)
(714) 961-7170 / ryee@yorba-linda.org
(562) 902-2385
mstowell@cityoflamirada.org
s-rin 2006, Johnson -Frank was awarded a contract for on -call survey consultant services by tbzp
City of Yorba Linda. Johnson -Frank has acted as an extension of City staff since then,
performing numerous projects from detailed historical property rights research to construction
staking services.
Weir Canyon Road & Savi Ranch Parkway Intersection
Improvements: This project included construction staking and
support services for the reconstruction and re -alignment of this
major arterial intersection in eastern Yorba Linda. The project
also included monument preservation in compliance with
California State Law. The project was completed on time and
within budget at $61,000.
Imperial Highway Excess Relinquishment: This project
involved establishing and divesting the City's interest in lands
between the sound walls on either side of Imperial Highway, and
the adjacent private owners, from Yorba Linda Boulevard
southerly to Kellogg Avenue. This project was completed on
time and within budget at a total cost of $36,000.
Landscape Maintenance Assessment Districts Study: This
project involved extensive research into the origination of
numerous parcels throughout the City for which the City has
historically been providing landscape maintenance. The purpose
of the study was to determine which parcels the City had a legal
obligation to provide such services, and which parcels may in
fact be the adjacent private owners' responsibility. The project
was completed on time and within budget at $66,000
5150 E. Hunter Ave. 13 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
Johnson -Frank & Associates, Inc.
,'- On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
On -Call Surveying Services under Contracts
HD-6225, HD IC-01330, HD IC-01368, and HD IC-01521
Port of Long Beach, P.O. Box 570, Long Beach, CA 90801-0570
Johnson -Frank has held numerous on -call contracts with the Port of Long Beach over the years, dating
back as early as 1990 at which time we were contracted to establish a Port wide geodetic control network.
From 1990 to 2013 we have completed numerous projects with the Port ranging from topographic surveys
of rail lines to the construction staking of Pier T.
Phase I of Pier T: In 2000, Johnson -Frank was selected for a
one-year on call surveying contract (HD-6225) for the
construction surveying and as built mapping for Phase I of Pier T.
The project included surveying for storm drains, sewer lines,
waterlines, rough and finish grade, curb and gutter and quantity
surveys for material payments. We were required to map all
underground utilities as they were completed. We maintained
these as -built drawings in AutoCAD 2000.
More recently, a contract was awarded in November 2006 (HD-IC-01330), and a second contract was
awarded in November 2007 (HD-IC-01368). Under these two contracts, four separate projects / tasks
were completed. These included the re -observation and establishment of the Port wide Geodetic Control
Network, general T&M personnel and crew services, Laser Scanning Topography, and a Topographic
Survey of the Weyerhaeuser Terminal.
Port Wide Geodetic Network: This project was completed in March
2007. The project involved the re -observation and re-establishment of
the Port's Geodetic GPS Control Network. It included 48 monuments
in and around the Port. The project generally followed the NOS NGS-
58 2cm guidelines. Deliverables included digital photos, descriptions, a
complete control map, and data sheets for each station. In addition,
values were published in NAD83 (2007), NAD83 (1991.35), NAD27,
NGVD29 MLLW, and NAVD88.
Topographic Survey of Weyerhaeuser Terminal: This project was
completed in May 2008. It included topographic surveying of the
approximately 19 acre active Weyerhaeuser Terminal. This project
was extremely difficult given the active nature of the terminal and the
need to work closely with Terminal staff to coordinate activities. In
all, the project included 2,411 topo shots from 19 individual total
station occupations throughout the terminal, as well as GPS
observations from the topo control to the recently re-established Port
Wide Geodetic Control Network.
Most recently, a contract was awarded in April 2010 (HD-IC-01521). Under this contract, eight separate
projects / tasks have been completed and one project / task is due to be completed by September 30s`.
These projects have all been topographic surveying tasks, the first eight of which have been ground
5150 E. Hunter Ave. 14 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
on -Frank
to_ ? r On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
surveying, and the last, currently underway task, includes ground surveying together with aerial mapping
and orthophotography.
Ground and Aerial Topographic Survey for Pier E Redevelopment:
This project will be completed by September 30, 2011. It includes field
topographic surveying of all hard joins plus aerial photogrammetric
mapping throughout the northerly current construction area, approximately
48 acres. The project also includes producing digital orthophotography at
0.12 foot pixel resolution for the entirety of the Middle Harbor Program,
approximately 308 acres.
This project is on an
extremely tight time
schedule with a Work
Authorization of August
30th and a scheduled
delivery date of September
30', only 30 days later.
The photogrammetric
consultant on this project is
GeoSpatial Professional
Solutions, Inc. (GPSi).
Gerald Desmond Bridge Replacement Project: Johnson -Frank is
currently involved in the 6-year, $800 million project for the
replacement of the Gerald Desmond Bridge. With over 20 years of
surveying and mapping experience within the Port of Long Beach, rl
Johnson -Frank was chosen by Parsons -Brinkerhoff to provide
surveying, mapping, and construction oversight for the construction
management / project management team. One of the prime areas of
performance is providing a unified boundary survey that will serve as the basis for all acquisitions,
relinquishments, and the ultimate right of way configuration for the project. Once an area that consisted of
normal subdivisions created by Tract Maps, the land that comprises the Port of Long Beach is now mostly
all owned by the Port. Although the physical evidence of these old subdivisions has long since been
destroyed, much of the cadastre throughout the area is still based on the historical subdivisions.
Additionally, an assortment of adjudications, condemnations, and the creation of the Compromise
Tideland Boundary Line by the California State Lands Commission all combine to create what is
certainly a unique title environment. Johnson -Frank occupies a unique position in that they are currently
responsible for unifying over 70 years of various conflicting boundary elements and creating a new
cadastre for the area.
Contact: Mr. Kim Holtz, Chief Surveyor, Port of Long Beach — (562) 283-7271
5150 E. Hunter Ave. 15 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
Joh
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
On -Call Services, City of Anaheim
Contact: Rick Hill, Anaheim City Surveyor - (714) 765-5284 / rwhill@anaheim.net
In 2005, Johnson -Frank was awarded a contract for on -call survey/mapping services by the City of
Anaheim. The contract gave the City Surveyor immediate access to our pool of resources. This allowed
for greater flexibility and accommodation of resources for projects. Johnson -Frank and Associates acted
as an extension of the City Surveyor's Office and was always able to respond to staff needs in a timely
and professional manner. The following are a few examples of services provided to the City.
Subdivision and Parcel Consolidation of Anaheim Stadium Properties: As part of our contract we
worked closely with city staff at all levels of management to subdivide and consolidate the properties
comprising the Anaheim Stadium complex. This major project
involved numerous agencies and municipalities. It required the review
of more than 25,000 pages of various legal records to determine their
affect, if any, on the project and client goals. Through due diligence,
several potential liabilities were able to be addressed before they could
cause harm to title of the property. After resolving all title issues,
conducting boundary and topographic surveys, encroachment analysis,
and writing new legal descriptions, a parcel map was filed and
recorded. This project was completed in 2008 at a cost of just over
$160,000.
City -Wide Sanitary Sewer Improvement Program: This project comprised several miles of new
pipelines together with short segments to repair the aging infrastructure. Our ability to deploy substantial
resources quickly meant that several construction sites were served simultaneously. Services provided
included design topographic surveying, construction surveying, and monument preservation. With
several thousands of feet of new sanitary sewer lines being laid simultaneously, quality assurance and
quality control procedures were an integral part of daily activities. This project was completed in August
2009 at a total cost of $45,000.
Santa Ana Canyon Road Rehabilitation and Realignment: Santa Ana Canyon Road serves as a major
transportation artery for North Orange County. With more than 20,000 commuters each day relying on
this corridor for access to regional services, surveying activities were -
carefully managed to provide the greatest free flow of traffic while
expediting the delivery of meaningful data to city design staff. The
project took us through nearly 100 years of legal records and
engineering notes in order to re-establish the historic dual alignments. , d
Dozens of monuments and ties were found, reset, and re-established in
an effort to perpetuate survey evidence and comply with state laws.
Our noninvasive approach was appreciated by commuters and City staff
alike. This project was completed in February 2010, at a total cost of L _
$36,000.
With each call for service, Johnson -Frank implemented QA/QC measures to supply accurate and precise
data in various digital and print formats as needed by City staff.
5150 E. Hunter Ave. 16 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
Johnson -Frank & Associates, Inc.
'. On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Map Checking / Map Review Expertise and References
One of Johnson-Frank's core competencies is subdivision map review
and map checking. The firm began in 1975 for the sole purpose of
providing timely map checking services to the City of Irvine. Over
the years our services to the City, as well as to other clients, have
grown. To this day, Johnson -Frank focuses an entire department on
Map Checking, which still generates nearly 20% of our annual gross
revenues.
Timely and Accurate Review Upon Which Numerous Cities and
Counties Rely
Johnson -Frank currently serves the map checking needs of five cities
and one county. These Cities and Counties are listed below with
reference contact information:
• County of Orange /Kevin Hills (714) 967-0824
• City of Irvine /Mark Carroll (949) 724-6410
• City of Mission Viejo /Rich Schlesinger (949) 470-3079
• City of Laguna Niguel /NickRenn (949) 362-4325
• City of San Marino / Carlos Alvarado (626) 960-1889
• City of Covina /Leo Tolentino (626) 384-5487
Relying on Johnson -Frank for map review is a sure thing. We have
the full time, dedicated and trained staff to fulfill any local agency's
needs and have been doing so for the City of Irvine for the past 39
years.
5150 E. Hunter Ave. 17 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
�F> Johnson -Frank & Associates. Inc.
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
On -Call Map Checking Services, City of Irvine
References: Andrew Pham, Project Manager (949) 724-7309 apham@ci.irvine.ca.us
Rudy Romo, Project Manager (949) 724-7303 / rromo@ci.irvine.ca.us
Johnson -Frank has worked with the City of Irvine for the
last 42 years. During this time we have checked over
1,350 Tract and Parcel Maps for technical correctness.
We have also worked very closely with the City on the
development of both the former 1983, and the new 2009
Irvine Subdivision Ordinance and Manual.
During the subdivision review process, we also play an
important role to ensure the final map is in substantial
conformance with the Tentative Map and the Conditions
of Approval. One of the important Standard Conditions is
to identify any controlling monuments that may be
destroyed during construction. Monuments that appear to
be in danger are highlighted and pointed out to the map
preparer. We assure that measured ties from those
endangered monuments to substantial monumentation are
shown either on the map itself or on a Corner Record filed
with the County.
-_- -
TRACT NO. 17179
—=
I
;N_,
3
\�
S�
To achieve and maintain consistently high levels of
performance, we developed and employ various check lists that incorporate the Professional
Land Surveyor's Act, the Subdivision Map Act, and the Irvine Subdivision Manual. These
checklists cover the wide variety of map checking services we perform, including Final Maps
(Tract Maps), Parcel Maps, Legal Descriptions and Exhibits, as well as Lot Line Adjustment
Applications and their corresponding Quitclaim Deeds.
We also provide monumentation verification services to the City prior to monument bond
exoneration. Map Checking staff and/or field survey crews field verify that the required
monuments have been set. If our field findings indicate that monuments have not all been set, or
if a Certificate of Correction is needed, we notify the map preparer and the City of those items.
Any necessary Certificates of Correction are also reviewed by our Map Checking staff prior to
final approval by the City and transmittal to the County for recordation.
5150 E. Hunter Ave. 18 Anaheim, CA 92807
(714) 777-8877 alanfrank@)ohnson-frank.com FAX: (714) 777-1641
44F"1W Johnson -Frank & Associates, Inc.
'IW
On-Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Survey Equipment and Software
Our equipment inventory is such that we can fully equip three (3) to four (4) survey crews at all times. The
equipment owned and utilized by Johnson -Frank & Associates, Inc. is the latest "state of the art" equipment.
The combination of having highly qualified personnel using the best equipment available results in our being
able to provide our clients with efficient, economical, and quality services. Some of the major items of our
equipment include:
Field Systems
• Motorola Handie Talkie Radios (10+ mile range)
(for all field and supervisory personnel)
• All field chiefs, project managers, and support
personnel equipped with cellular phones
• All our survey vehicles are 4-wheel drive
• All field crews equipped with laptop computers
G.P.S.
Twenty three (23) Trimble Dual Frequency P Code
Global Positioning Satellite Receivers with RTK
(Real Time Kinematic), OTF (On The Fly) Data
Collection, and Airborne GPS capability. (4 full
RTK systems, all of which are Real Time Network
(RTN) Capable)
Delorme laptop based vehicular navigation systems
Total Stations & Theodolites
• Geodimeter & Trimble Servo Driven, Robotic, and
Reflectorless Total Stations
• Wild T-3 Theodolites of 0.2 second accuracy (High
order astronomic azimuth determination)
Terrestrial 3D Laser Scanning
• Riegl LMS Z420i 3D Laser Scanning System
• Riegl RiSan Pro Scanning and Processing Software
• Polyworks Scan Cloud Processing Software
• Leica Cyclone and CloudWorx Software
Levels
QVe1-mnwireless
i—
I LOLL"
�Trimble.
• Leica DNA03 First Order Digital Bar Code Reading Level w/ Matched Calibrated Invar Rods
• Leica NA3003 First Order Digital Bar Code Reading level w/ Matched Invar Rods
• JENA NI002 First Order Precise Levels w/ Matched hivar Rods
• Zeiss Ni 1 First Order Precise Level w/ Matched Invar Rods
• Zeiss Self -Leveling Levels
Office Systems
• Desktop and Laptop Computer Systems, Windows 2000 server and peer to peer networking, 24/7 DSL
internet connection with unlimited email file size capability • AutoCAD Civil 3D, Star*Net, Trimble Business Center, KwikStarSTAR"NET, *NE
• TDS, Bentley Microstation, InRoads, ESRI ArcGIS Arc
• Hewlett-Packard Design Jet Color E Size Drafting Plotters AutoCAD'
• Xerox large format (42" wide) Color Scanner / Copier rtwi G I s� Civil 3D
5150 E. Hunter Ave. 19 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
_ ' r On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
5150 E. Hunter Ave. 20 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
w
n-Frank
' On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Exhibit A - Certification and Pricing
See separate sealed envelope.
5150 E. Hunter Ave. 26 Anaheim CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
_A,
n-Frank
_ ' r On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Exhibit B — References
Orange County Surveyor's Office (OCS)
Kevin Hills, Orange County Surveyor.................................(714) 967-0824 / kevin.hills@ocpw.ocgov.com
John Canas (former Orange County Surveyor)..............................................................jcanas@socal.rr.com
Ray Mathe (former Orange County Surveyor)........................................................... pls6185@hotmail.com
Local Cities
Mindy Ly, Engineer, City of Santa Ana ....................................... (714) 647-5665 / mly@ci.santa-ana.ca.us
John Gonzales, Surveyor, City of Santa Ana ........................... (714) 647-5033 /jmgonzales@santa-ana.org
Andrew Pham, City of Irvine..........................................................(949) 724-7309 / apham@ci.irvine.ca.us
Rick Hill, Anaheim City Surveyor......................................................(714) 765-5284 / rwhill@anaheim.net
Rich Schlesinger, City of Mission Viejo ................. (949) 470-3079 / rschlesinger@cityofmissionviejo.org
Jeff Sortman, City Surveyor, Long Beach ......................(562) 570-3093 / Jeffery.Sortman@longbeach.gov
Port of Long Beach
Kim Holtz......................................................................................... (562) 283-7271 / kim.holtz@polb.com
Jon Hornecker........................................................................... (562) 283-7255 / Jon.Hornecker@polb.com
Ken Blake (Gerald Desmond Bridge Project) ........................ (707) 934-7893 / ken.blake@gdbrproject.com
Metropolitan Water District of Southern California
Julio Castillo................................................................................. (909) 392-2590 /jastillo@mwdh2o.com
Mike McClue.............................................................................. (909) 392-2498 / mmcclue@mwdh2o.com
US Army Corps of Engineers
Alan Nichols, LA District ................................................. (626) 401-4010 / alan.a.nichols@usace.anny.mil
Vulcan Materials Co.
Larry Lao.............................................................................................(323) 855-4553 / laol@vmcmail.com
5150 E. Hunter Ave. 27 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
Johnson -Frank
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Exhibit C - Proposers Statement
The only exceptions we have to the proposed contract are relative to named additional insureds
requested in the insurance endorsements. We have attached sample insurance certificates, which
are already in place with, and previously accepted by, the City of Santa Ana. Our endorsement
reads "City of Santa Ana, its officers and employees". The proposed contract requests this to
read "City of Santa Ana, its officers, employees, agents, volunteers, and representatives".
However, agents, volunteers, and representatives could literally be anyone, and are too broad to
qualify as persons or organizations to whom Additional Insured status would extend.
5150 E. Hunter Ave. 28 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
°" Johnson -Frank 2
' On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Exhibit D — Non -Collusion Affidavit
5150 E. Hunter Ave. 29 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
Appendix
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANI'A ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares
that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association,
organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or
indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly
colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall
refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement,
communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against
the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in
the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay,
any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature
portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS are cautioned that
making a false certification may subject the certifier to criminal prosecution.
Signed
State of California `
County of 0�-b17_1)f��
0�1i'1`
Subscribed and swortr t - (or affirmed) before me on this Z-3 day of 20n, by
!k((e bt, D. FOM L, proved to me on the basis of satisfactory evidence to be the perso5Kwho appeared
before me.
t K
otary Public ignature
trSNONE SMNEY
Notary Public -California
Orange County
Commission a 2201543
My Comm. Expires Jul 11,2@t +
Notary Public Seal
City of Santa Ana RFP
Page A3-1
2
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Exhibit E — Non -Lobbying Certification
I Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies. by signing and submitting this bid or proposal. to the best of his or her
knowledge and belief. that:
L No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress. or an employee of a Member of Congress
in connection with the awarding of any federal contract. the making of any federal grant, the making
of any federal loan. Elie entering into of any cooperative agreement, and the emmsion, continuation.
renewal, amendment, or much fleation of my federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress. or an employee of a Member of Congress in
connection with this federal contract, grant loan. loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31. U. S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub
recipients shall certify and disclose accordingly.
Johnson -Frank & Assoc.. Inc.
Signed and Printed Name: (y1 Alan D. Frank
Title
October 22, 2019
City of Santa Ana RFP
Page A3-2
5150 E. Hunter Ave. 31 Anaheim. CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
F Johnson -Frank & Associates Inc.
.,' On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Exhibit F — Non-discrimination Certification
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract. certifies as
follows:
The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex. or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer: recruitment or recruitment advertising:
layoff or termination; rates of pay or other forms of compensation: and selection for training.
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultants commitments under this section.
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules. regulations, and relevant orders of the Secretary of Labor.
5, The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24. 1965, and by rules, regulations. and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records. and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In die event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24. 1965. and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24. 1963, or by rule,
regulations. or order of the Secretary of Labor. or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP
Page A3-3
5150 E. Hunter Ave. 32 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
00 Johnson-F
%r On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
by rules, regulations. or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965. so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided. however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735. as added by Chapter 643 Slats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race.
religious creed, color, national origin, ancestry, physical handicaps. mental condition, marital status, or
sex of such persons, except as provided in Section 1420. and any consultant of public works violating
this Section is subjje/ecct to all the penalties imposed for a violation of the Chapter.
Signed: /I ?" Alan D. Frank
Title: President
Firm: Johnson -Frank & Assoc., Inc.
Date: October 22, 2019
City of Santa Ana RFP
Page A34
E
5150 E. Hunter Ave. 33 Anaheim. CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
Johnson -Frank
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
Exhibit G - Sample Insurance Endorsement
5150 E. Hunter Ave. 34 Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777.1641
Jonnson-i-ranK & HSSOCIateSe Inc.
On -Call Construction Surveying Services RFP No. 19-090
Santa Ana Public Works Agency
A eoc oe CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certiDwle holder Is an ADDITIONAL INSURED, the poll y(les) must have ADDITIONAL INSURED provisions or be endonad.
H SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer nBhte to the certificate holder In lieu of auch r ndi nementhil.
PRODUCER CA IOSUfBnCe S2NCBS
CT
XA"3Ie Betty Tran
IN Vantls, Suite 250
A uct Viejo, CA 9265E
PONE FAX
qe, Ex0: 949-297.5962 (A,o, Ni949-297-5950
EN R.
ANDRESS: berry.lrm@sNUsa. COm _
INWRERIS)AFMADINGCOVERAGE Ni
www.wausa.mm CA Liwnee OOE67768
INSURM A: RLI Insurance Company 1305E
uninued
_
Johnson -Frank 8 Associates, Inc
....RB'
5150 E. Hunter Avenue
xsaflEfl o: _
Anaheim CA 92807
INURERE'
xa"RPA IF
COVERAGES CERTIFICATE NUMBER: 4sRBREBR REVISION NIIMRFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HOVE BEEN REDUCED BY PAID CLAIMS
INamR Core OF INSURANCE POLRYNUMSM YVn NIgr�D YE"YPY UNITE
A .. ✓ caxLaRaALGesEnuueelLnr ✓ PSS0001301 12J112018 1211nO19 EAC„OCCURRENCE 11,000000
u4w.AwDF ✓1occlm Scheduled Al Endt ffir SLEa orm, s1.000,W0
aPP83130212 -- - -
PrlmMonCon MFDEXPI si 31o00D
Professional Services
✓. War of Subr I peHonnetl by the Insured PFR$ONALaAW xn_av_31.000000
GENLAGGREWTEUNITAPPLGSPER are E%GUdad gp9uw;acgrlcGAre
_F2.00o,0t10 _
_POLICY V PIE"CT ✓ LOG PRODUcrS.COMPRWA00 s2.000000
OmER s
A Amoeoawu.Wmrt
✓ ✓ PSA0001078 121tn018
12/12018 sT.000000
ANY Auto
Daugnaled insured Entll
_=INxEUaU
eoORrlruwvlP. vr+>ml 3
ONNEU SWEOULEO
:ICA20,181013, Pnm/NonCol
_ UIn3 ONLY _ AVI03
and BIM War of Subr
gOOILY nLIIALY jPerettipmll 3
'HIREn NON-0NMEn
J uTos ONLY ✓, Aurmsmi
Included on pg2 of Form
OPERTY
PRpAAC ME S
IPgr --•aal
PfImMonCon V Wvr of Subr
I i1PPA300W13
s
A VueaELIALws ✓ OCCUR PSEDD01230 12Jf2018
:12/1n019 EIGHODGURRENCE 14_000000
✓ "Does Cue cL,Ns.„N„F Excuues Professional
_
iAGfflEWTE sq 000000
DED RETFxrIONs Liability--
A NeAnw ✓ PSW0002288 12/12018
12l1n019 ✓ caH
ANOWRLwMA
y/N WENBr OI SIII)rOgaIIM
-_BER ATUM .
INnfNPLOYERe'WeelrY
ANYFROFRIEiOWPPATNEREREGN'IYE
GFHCENNEMew ExcLucErn �Y NIA Endt NWC040306DIEF.
EL EACH ACCIDENT r1-000'"
_.
(Yandabyh NX)
EL MIDU E-EAEMPLOYCE -11000.000.
IIY- Yea"eb.L.
DESCRIPTION OF OPEPAn9NEhlrr
ELDIGu-POUCYLIMII a1.0000oD
A Prlsfexani Liability RDP0034448 12/1n018
12l1n019 52,000.000 Each Claim
Cla,.Made
32,000.000 Aggregate
DncfllPrrox aPovERAnaxalLocpnoxs rvwlcLes iacoRD uT.Anxuenn Mmem. xnax,Ia. may m eneFlX4emaaapea x xnA.el
Certificate Helder is an Additional Insured with respect to G rneral Liability (CL) and Automobile Liability but only when required by wimen centred
with the Insured pdorm an occurrence as per Endorsements noted above. GL includes Separation Df Insureds and Contractual Liability per limitations
in the BusinenOwnem' Coverage term. A Workers Cwpanselion Waiver of Subrogation as noted above is included ter the person or organkatOn named
in the Schedule that an parties to a contract requiringg Ihis Endorsement, provided that mnlnct is executed baron the loss. Coverage m
subject all
policy terms, conditions, limitations and exclusions. 3U Day NOOoe of Cancei Days for Nan -Payment in accordance with Policy prwisons.
CERTIFICATE HOLDER CANCELLATION
RFP 17-009 and Agteemenl AA-2011-09BJRA-20A-159
Clly of Santa Ana, its officers and employees
PaBOX 1988 M-35
Santa Ana CA 92702
SHOD MAW Of THE ABOVE DESCRIBED POLICIES BECANCELLEO BEFORE
THE EXHRATION OATS THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PBOWSIONS.
AUnI°RIZEa PEPflEEENipiIVEii��p/�
VC AIIae K, 1 ram �xFh
C 1988-2015 ACORD CORPORATION. All rights reserYW-
ACORD 25 (20161031 The ACORD name and logo an ragtetered marks of ACORD
5150 E. Hunter Ave. 35 Anaheim. CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
EXHIBIT C
i1
On -Call Land Surveying Services
The City of Santa Ana
Alternative Schedule of Hourly Rates for Services
by our Company for the City of Santa Ana
Contract Duration, approximately
December 2023 to November 2028
Principal Licensed Surveyor / Survey Manager
Licensed Surveyor / Survey Manager
Senior Technician
Technician/CAD/GIS Operator
One Person Survey Party w/equipment
Two Person Survey Party w/equipment
Three Person Survey Party w/equipment
Clerical/Delivery
Sub -consultants (GPSi Photogrammetry and LiDAR) and Reimbursable Items
GPS Equipment (1 unit per person included in above crew rates)
$341.07
$206.26
$163.65
$109.21
$217.94
$406.95
$593.95
$150.56
Cost
$ 1 00/unit/day
Authorized overtime shall be charged at 1.5 times the regular rate except for Sundays and/or holidays.
Rates for Sunday and for holidays shall be 2.0 times the regular rates.
Daily overtime billing for field survey work during Monday through Friday does not commence until 8
hours of on -site work has been completed.
Rates may only be changed by mutual consent.
5150 E. Hunter Ave. Anaheim, CA 92807
(714) 777-8877 alanfrank@johnson-frank.com FAX: (714) 777-1641
Burrola, Melissa
From: City of Santa Ana < certificate- request@ctrax.jdidata.com>
Sent: Thursday, May 18, 2023 1:27 PM
To: alanfrank@johnson-frank.com; betty-tran@ioausa.com; Gilbert, Hayley; Burrola, Melissa
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor Johnson -Frank & Associates, Inc.
Name:
Project TBD (096)
Number:
Project Agreement With Johnson -Frank & Associates, Inc., To Provide On -Call
Name: Professional Land Surveying Services
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
TYPE OF
INSURANCE
AUTOMOBILE
LIABILITY
GENERAL
LIABILITY
PROFESSIONAL
LIABILITY
CLAIMS -MADE
WORKERS
COMPENSATION
AND
EMPLOYERS'
LIABILITY
POLICY NUMBER
PSA0001078
PSB0001301
RDP0049100
P S W 0002298 W AI V EROFSUBROGATION 1000000YENDT
EXPIRATION
COI
FILE
DATE
DATE
NAME
Johnson
12/01/2023
11/29/2022
Frank COI
- 12 O1
23.pdf
Johnson
12/01/2023
11/29/2022
Frank COI
- 12 01
23.pdf
Johnson
12/01/2023
11/29/2022
Frank COI
- 12_01
23.pdf
Johnson
12/01/2023
11/29/2022
Frank_COI
- 12 01
23.pdf
1