HomeMy WebLinkAboutIDS GROUP, INC. (6)NSURANCE ON FILE
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6=PwAlt)l��i CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
(W C� IDS GROUP, INC. FOR ON -CALL ENGINEERING SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between IDS
Group, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
v organized and existing under the Constitution and laws of the State of California ("City").
`v RECITALS
A. On February 21, 2023 the City issued a Request for Proposal No. 23-030, by which it
desired to retain a Consultant having special skill and knowledge in the field of:
Professional Engineering Services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 23-030.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 23-030, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of fifteen (15) separate consultants
selected to provide services on an on -call basis under RFP 23-030. The total
compensation for services provided by all consultants selected under RFP 23-030 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
b. Payment by City shall be made within forty-five (45) days following receipt of proper
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invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not exceed 3% annually over the term of this Agreement,
including any extension periods, unless directly affected by Prevailing Wage laws.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to a one, two-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Consultant and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
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the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subeonsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this projectilocation (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
0001 covering, Code 1 (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
d. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
(i) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
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General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by Y.e City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than ANTI, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
• The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
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• If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required Ly'uais clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix)Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
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shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
.:I*•
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (e) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
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12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
ter.:
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. hi such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
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16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
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With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Adrian Anderson
Associate Principal
IDS Group, Inc.
1 Peters Canyon Road, Suite 130
Irvine, CA 92606
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
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SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN CITY OF SANTA
ANA AND IDS GROUP, INC. FOR ON -CALL ENGINEERING SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST: CITY OF SA7A
L KRISTINE RIDGE
lerk City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
J HAN T. MART Z
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
/4r�BIti BABA
(/ Executive Director
Public Works Agency
CONSULTANT:
SAID HILMY
President
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENT
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL ENGINEERING SERVICES
RFP NO.23-030
INTRODUCTION/BACKGROUND
The City of Santa Ana intends to retain Civil Engineering Consultants on an as -needed or
"on -call" basis. A Professional Services Agreement will be entered into with several of the
qualified firms Civil Engineering consultant(s) to provide professional services for a variety of
projects on an on -call basis. On an on -call, as -needed basis, the selected firm(s) may later be
asked to provide professional engineering services proposals on specific, project -by -project basis,
based on an agreed -upon specific scope of services and fees.
In general, work consists of general engineering design projects. Funding sources for each
project may vary for each project/task order assigmnent shall comply with the funding agency's
requirements. The projects may include water and sewer infrastructure design and rehabilitation
improvements, storm drain improvements; sidewalks, bike paths, curb and glitter replacement;
slung seal of residential streets; repair and overlay of asphalt concrete and/or PCC streets;
signing, striping, neighborhood traffic studies, traffic signal modifications; landscaping and
irrigation systems; park and recreational design, grant application writing, and other related
projects as required. On occasion, environmental and planning support services may also be
requested. The City may need consultant services for mapping and legal description preparation,
construction management, staking and inspection. Occasionally the City may also need
geotechnical, electrical, mechanical, structural, and other specific infiastructure related services.
The consultant shall be able to assist the City through this contract to provide the necessary
services. The consultant shall utilize in-house staff and/or sub -consultants to complete the
assignments to meet the City standards. For specialized work for which the prime consultant
shall require a sub -consultant, the prime consultant shall serve as an administrative liaison
between the City and the sub -consultant.
Prime consultant mark-ups for sub -consultant work will not be allowed.
All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will
be subject to the final approval and satisfaction of the City of Santa Ana.
City of Santa Ana RFP 23-030
Page A1.1
Scope of Services
The work consists of general engineering design and cost estimating for civil works projects,
City facilities, Parks and other related projects as required.
The work in general, consists of work in the following areas and not limited to:
Civil- Design
• Transportation/Traffic
- Structural
• Geotechnical
- Land Surveying
• Architectural
• Landscape Architectural and Irrigation
- Environmental
• Electrical
• Mechanical
• Instrumentation and Control Systems
• Fire Protection
• Land Surveying
• Financial and Economic Consulting Engineering
In addition to general engineering design projects Consultants may be asked to perform the
following tasks:
- Hydraulic modeling of the water distribution, storm water, and sewer collection systems
- Evaluations, studies and recommendations related to water wells, reservoirs,
water treatment systems, disinfection systems, pressure control systems, and sewage
lift stations,
- Electrical and industrial control systems evaluations, studies, drawings,
documentation and recommendations
• Mapping Services
- Legal Description Preparations
• Grant Writing- Services
- Environmental/Planning Support
• Construction Management Support
• Pavement Management
• Special Engineering Studies/Reports/Compliance and Investigations
- Regulatory Compliance with Federal and State and Local Agencies
- Financiallcash flow analysis- public works programs
• Assessment and District Formation Services
Sustainable Infrastructure Services
- Right of Way Studies
If there are any exceptions to the core of requested services, proposers shall list said exceptions
in their proposal (matrix form).
City of Santa Ana RFP 23-030
Page Al-2
For specialized work for which the prime consultant shall require a sub -consultant, the prime
consultant shall serve as an administrative liaison between the City and the sub -consultant.
The selected consultants mast have the expertise, experience, and demonstrated resources
available to perform the work described in this RFP.
General Requirements and Proiect Deliverables
The Consultant's services for plans specifications and estimating (rS&E) for engineering
project preparation and special studies/investigations shall include and in be in conformance
with the latest editions of the following: Title 24 of the California Code of Regulations (California
Building Standards Code). American Water Works Association, California Department of
Transportation, the Americans with Disabilities Act, the City of Santa Ana Municipal Code
(SAMC), professional Standards established by the City, and or federal, state and local guidelines
established in the project.
As part of the preparation of the PS&E, the consultant shall prepare the special provisions
pertaining to the items of work included in the plans that are not addressed on the latest editions
of the applicable standards.
The Consultant shall have complete responsibility for the accuracy and completeness of all
documents and plans prepared. The plans will be reviewed by the City of Santa Ana for
conformity with the requirements of the Agreement. Reviews by the City of Santa Ana do
NOT include detailed review or checking of design or the accuracy with which such designs are
depicted in the documents and the plans. The documents and plans furnished under the
Agreement shall be of a quality acceptable to the City of Santa Ana. The criteria for acceptance
shall be a product of neat appearance, well organized, technically and grammatically correct,
checked, and dated and having the maker and checker identified.
The Consultant shall have project management control procedures in effect during the entire
time work is being performed under the Agreement. This task shall include the following:
• Project Management Plan — the consultant shall provide a detailed management plan
including information and coordination with other agencies to ensure compliance and
completion of the (PS&E) packages. This plan shall include all milestones and task
breakdown for each of the tasks and subtasks included therein. The project
management shall be submitted to the Project Manager for review and within 15
calendar days of the issued Notice to Proceed
• Deliverables
• Quality Control/Quality Assurance (QA/QC) Plan
• Project Schedule/Invoicing
• Project Correspondence
In case of conflict, ambiguities, discrepancies, errors, or omissions, the consultant shall submit
the matter to the City for clarification.
City of Santa Ana RFP 23-030
Page Al-3
The Consultant shall perform engineering design services resulting in contract documents
(plans, specifications and cost estimates "PS&E") for various projects on an as -needed basis.
However, work tasks may include studies or a variety of engineering tasks. If requested by
the City, the Consultant shall provide a Work Plan which includes a detailed schedule of the
assigned project prior to the issuance of Notice to Proceed and/or Task Order. Specific Task
Orders with Notices to Proceed ("NTPs") will be provided for project(s) at the discretion of
the City. Work required per Task Order shall comply with the Scope of Services and
additional provisions in each Task Order and this agreement.
The following services/items shall include but are not be limited to:
1. Research existing records of utility companies and agencies and coordinate the proposed
improvements with existing field conditions.
2. Conduct an environmental assessment for each project and prepare all documentation
required to comply with California Environmental Quality Act (CEQA), and or National
Environmental Protection Act (NEPA). (If required)
3. Provide all field survey and topographic work necessary to complete the design effort.
Design level survey and base mapping of the project site shall be prepared in US Customary
English units by a California licensed Land Surveyor in accordance with the City guidelines
and in Microstation V8i Computer Aided Design and Drafting (CADD) format. The
horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. All survey
field notes shall be on forms provided by the City, shall be neatly completed in pencil, and
shall become property of the City upon completion of the project. Informal field
investigations including marking of removal areas may be required for some of the sidewalk,
curb and gutter, and pavement replacement projects.
4. Complete the design of projects including plans, specifications, and engineer's construction
cost estimate. The Consultant shall contact manufacturers and/or contractors to verify the
engineer's estimate prior to submitting to the City. Specifications shall be prepared in
Microsoft Word and an electronic copy of the final version shall be furnished to the City.
The City will provide the specification boilerplate to the Consultant.
5. if requested, all preliminary and bid sets of plans shall be plotted on bond or velum paper
using Microstation V8i CADD software program. All drawings shall be completed per the
City of Santa Ana CADD Standards and any special provisions thereof. For interim
submittals, the City may opt to receive only PDF versions of the plans for reviewing purposes.
If so, the Consultant team will provide plans and/or specifications accordingly.
6. All original plan sheets, the title sheet of the specifications, calculations, and reports shall be
signed and stamped by the Consultant's licensed professional engineer responsible/in-charge
of the project.
City of Santa Ana RFP 23-030
Page Al-4
If a pact of the on -call project scope, the Consultant shall provide support services during the
bidding and construction phases of the project, including, but not limited to:
a. Respond to bidder inquiries during the bidding process, including preparation of any
addenda. Following award of the construction contract, the Consultant shall attend
the pre -construction meeting.
b. Review and approve all submittals and shop plan drawings required supporting the
constriction contract. The Consultant shall complete shop drawings reviews within two
(2) weeks of receipt. Contract Change Order revi ,r,vs shall be completed within two
(2) working days of receipt.
c. Respond to written Requests for Information (RFI) to provide clarification or resolve
discrepancies in the contract documents. Responses shall be completed within three
(3) working days.
d. Provide periodic field reviews and bring to the attention of the City of Santa Ana
any defects or deficiencies in the work by the construction contractor which the
Consultant may observe. The Consultant shall have no authority to issue instruction on
behalf of the City of Santa Ana, or to deputize another to do so.
8. If included in the on -call project scope, upon completion of construction, the Consultant shall
prepare as -built plans and submit them to the City. The Consultant shall incorporate all
changes to the plans electronically with all necessary revision notations. Once plans have
been updated, a signed set of as -built plans shall be submitted to the City with an electronic
copy (in Microstation V8i CADD and pdf formats) of the final as -built drawings via CD ore -
mail.
9. The Consultant shall monitor the project progress, maintain project files, and control the
quality of the work performed by in-house staff and/or sub -consultants. Incomplete (not
meeting targeted completion) or poor quality work will not be accepted. The Consultant
shall revise the documents within a revised schedule set by the City, which may require
overtime. No additional compensation necessary for the consultant to complete this work to
the satisfaction of the City shall be approved by the City for the required revisions. It is the
responsibility of the Consultant to produce a professional -level quality of work product.
10. If included in the on -call project scope, attend meetings with the City staff as required.
11. If included in the on -call project scope, the Consultant shall coordinate plan check, design
topics, permits and any other issues with the City, other Agencies, and all utility companies
as required. At the direction of the City, the Consultant shall be the liaison with affected
agencies.
12. If included in the on -call project scope, the Consultant shall be responsible for reviewing and
approving addenda and clarifications to plans and specifications.
All information regarding the plans and specifications and or documentation related to the
project and approved by the City, will then become property of the City.
City of Santa Ana RFP 23-030
Page Al-5
A more detailed scope of work will be provided when/if a specific project or Task Order
proposal is requested of a consultant. All tasks orders shall include the staff title, hours, hourly
rate and totals as related to the project.
Construction Plans, Standard Specifications and Estimate (PS&E)
Preliminary Design - Attend project scope meeting with City Staff to review project details.
Consultant shall field review, inspect and conduct all necessary surveys to prepare a Preliminary
Design Report (PDR) or alternatives, preliminary cost estimate and preferred alternative as
requested by the project manager.
A (PS&E) package shall be submitted to review at 30% design for independent City review.
A (PS&E) package shall be submitted to review at 60% design for independent City review.
A (PS&E) package shall be submitted to review at for FINAL independent design review.
The City will review and comment on the PS&E packages with a turnaround goal of (2) weeks.
One (1) copy of the documents with comments will be returned to the consultant. Unless, several
agencies are involved in the review process multiple documents with comments will be provided
to the consultant.
After the final design comments have been incorporated the consultant shall provide the City
with final (PS&E) package ready forbid. See Section - General Requirements and Project
Deliverables Section.
Proiect Schedule and Progress:
Progress review meetings shall be held at intervals deemed appropriate by the City. The
Consultant shall furnish two copies of all completed work or partially completed update/status
since the last progress review meeting. Progress reports shall be submitted monthly in electronic
format indicating achievements and project schedule progress.
City Resuonsibilities:
The City will provide information in its possession relevant to the preparation of the required
information in the RFP. The City will provide only the staff assistance and the documentation
specifically in referred to herein.
Furnish scope of work and provide general direction as needed for the assigned project
All plan check coordination within the City
- Advertise, award, and administer of construction contract
Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards)
Electronic files for title sheets and sheet borders
Facilitate meeting space and coordination and City facilities
City of Santa Ana RFP 23-030
Page Al-6
Fee Proposal:
hi addition to Section IV.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be
structured as follows:
The fee proposal shall include the film's standard hourly fee schedule, and/or project fee
schedule where applicable and as outlined in this this documents. A list of all positions and
hourly rates required to perform the services described herein shall remain valid for one (1) Rill
calendar year following contract execution. Subsaruent rates shall be renegotiated between
the firm and the City. A more detailed scope of work will be provided when/if a specific project
or Task Order proposal is requested of a consultant.
Other Terms and Conditions:
1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as
Prevailing Wages and State/Federal Requirements.
2. The City regards the inclusion of California based designs, engineering, and construction
professionals, facilities, and services as part of the Team to be highly desirable, but not
mandatory.
3. The City reserves the right to amend this Request for Proposal by addendum prior to the final
dates of submission.
4. All reports, proposals, or other data or materials which are submitted shall become the sole
property of the City of Santa Ana with the exception of the confidential Financial Capacity
information and sealed fee proposals which will be returned to all proposers after award of
contract to the selected Team
5. All products used or developed in the execution of any contract resulting from this request
will remain in the public domain at the completion of this project.
6. The City has an affirmative action program. The purpose of the affirmative action program is
to encourage certified minority business enterprises and women business enterprises. All
submitting firms must have established affirmative action programs approvable by the City.
During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination
by Contractors" for each firm on their team.
City of Santa Ana RFP 23-030
Page At-7
EXHIBIT B
CONSULTANT'S PROPOSAL
.1 A
■
City of Santa Ana
On -Call Engineering Services
RFP #23-030
March 14, 2023 Submitted by: IDS GROUP
1 Peters Canyon Road, Suite 130, Irvine, CA 92606
T: 949.387.8500 A F: 949.387.0800 A www.idsgi.com
AA IDS GROUP
March 14, 2023
Mr. Sean Thomas
City of Santa Ana
Public Works Agency
20 Civic Center Plaza, M-36
Santa Ana, CA 92701
SUBJECT: Request for Proposals I On -Call Engineering Services RFP No. 23-030
Dear Mr. Thomas,
IDS Group, Inc. (IDS) understands that the City of Santa Ana (City) is in the process of pre -qualifying
firms for various capital improvement projects within the City. IDS appreciates the opportunity to submit
its qualifications for the City's capital improvement program for the next three years.
IDS is an award -winning engineering -architectural (E/A) firm which offers multi -disciplinary consulting
services through a staff of 80 professionals. In addition to civil engineering, IDS provides specialized
in-house — structural, electrical, mechanical, plumbing engineering services, architecture, landscape
architecture, and cost estimating services.
IDS' Value to the City of Santa Ana
• Team Expertise: IDS' civil engineering team will be working directly with the City, providing
local knowledge in site engineering designs for municipal projects. Our civil engineering's street
rehabilitation, storm water improvements, traffic, and ADA design capabilities balance costs with
our client's objectives and permitting requirements.
IDS' Project Manager, Adrian Anderson, brings 25 years of civil engineering expertise collaborating
with municipalities and regional agencies across Southern California where he has overseen
teams that provide similar scope -of -services to the City. Our in-house expertise will be enhanced
by our land surveying and geotechnical engineering partners to allow us the ability to explore the
best possible engineering solutions and greatest potential benefit for the City and project success.
• Civil Engineering Services Focused on Public Agencies: The IDS team has completed similar
project elements for many public and municipal agencies including the City of Rialto, City of Chino,
County of Los Angeles, County of Orange, City of San Bernardino, County of Riverside, City
of Riverside, City of West Covina, City of La Palma, City of Glendora, City of Murrieta, City of
Menifee, City of Long Beach, City of Anaheim, City of Costa Mesa, City of Huntington Beach, City
of Fountain Valley, City of La Habra, and the City of Irvine.
• Positive Client Track Record: A testament to the quality of our customer service is represented
by the fact that approximately 80% of our clientele is repeat business.
1 Peters Canyon Road, Suite 130, Irvine, California 92606 ♦ 949.387.85000 ♦ 949.387.0800 ♦ w idsgi.com
Mr. Sean Thomas
March 14, 2023
Page 2
Mr. Adrian Anderson, PE, Associate Principal - Civil Engineering Division of IDS
Group, will be the main point -of -contact for the City. Any questions pertaining to our
submittal can be directed to Adrian at 949.387.8500 Ext. 509 or via email adrian.
anderson@idsgi.com. Mr. Said Hilmy, PhD, SE, LEED AP, Principal of IDS Group,
hereby acknowledges that he will be the contract administrator for this submittal and will
negotiate and contractually bind the firm regarding matters pertaining to this submittal.
We thank the City of Santa Ana for the opportunity to submit these qualifications. IDS
acknowledges receipt of Addendum No. 1 dated February 27, 2023. IDS takes no issue to
Appendix Attachment 2 - Agreement. The IDS team looks forward to applying its technical
expertise and providing design solutions to the challenges faced by the City of Santa Ana.
Sincerely,
IDS Group, Inc.
Adrian Anderson, PE
Associate Principal - Civil Engineering Division
i _SO
Said Hilmy, PhD, SE, LEED AP
Principal / Contract Administrator
IDS GROUP
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Table of Contents
1. Statement of Qualifications
a. Cover
b. Contract Sgreement
c. Firm and Team
d. Understanding of Need...............................................................................................................................20
e. Agreement
f. Referen
2. Scope of Services and Schedule.................................................................................................25
3. Fee Proposal
(Submitted in a separate sealed envelope and electronically in PlanetBids)
4. Certifications.......................................................................................................................................................29
Attachment 3-1: Non -Collusion Affidavit
Attachment 3-2: Non -Lobbying Certification
Attachment 3-3: Non -Discrimination Certification
_ IDS GROUP Page iv
IAP fffsm
i
1. Firm and Team Experience
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Firm Profile
IDS Group, Inc. (IDS) is a multidisciplinary architectural and
engineering consulting firm with roots spanning over 60 years. With
a staff of over 80 professionals, our integrated design team provides
added value through our specialized divisions — architecture and
structural, civil, mechanical, plumbing, and electrical engineering, as
well as cost estimating services, maximizing service efficiency. IDS is
committed to project excellence, providing turnkey design solutions
to the building and infrastructure industries.
IDS incorporates sustainable, energy -efficient, and environmentally
conscious designs as a significant component of each project. We
are recognized for our use of water -efficient plant materials, recycled
materials, and water -efficient irrigation systems. IDS is a member
of the Green Building Council, on design teams for LEED-certified
building projects, and employs numerous full-time LEED Accredited
Professionals.
IDS is headquartered in Irvine, CAwith offices in LosAngeles and San
Diego, ensuring local knowledge and providing our clients with quick
response time. As a multi -disciplinary engineering and architectural
firm, IDS has the practical knowledge, insight, and resources to offer
comprehensive services and specialized solutions to our clients.
In -House Services
"IDS" stands for Integrated Design Services, as our service delivery
model. We bring a focused understanding of engineering and
architectural services to public agencies with an inherent curiosity,
sound technical expertise, where we apply this knowledge to each
project's unique set of circumstances.
Civil Engineering
The Civil Engineering division of IDS was established in 1961 in Irvine,
California. Through a series of acquisitions and mergers, the company
expanded to include all of the disciplines needed for engineering
design services. IDS Group provides specialized civil engineering
design, planning and entitlement, surveying and mapping, construction
survey, LEED, sustainable design, construction administration,
and traffic engineering services to public agencies, owners, and
developers of retail, commercial, office, industrial, institutional, and
residential projects throughout the United States.
IDS GROUP, INC.
60
PROVIDING INTEGRATEU DESIGN SERVICES
Year Incorporated in California: 2999
Form of Organization: California S
Corportiun
Number of Employees: 80
Office Locations:
Corporate Headquarters:
1 Peters Canyon Rd., Ste. 130
Irvine, CA l 75 Personnel
11845 West Olympic Blvd., Ste. 515
Los Angeles, CA 90064
♦ 3 Personnel
9636 Tierra Grande, Suite 200
San Diego, CA 92126
♦ 2 Personnel
How We Differ
QL1
our Ince9rz[ee.11.1. learn provides
added value mmu& our speeai zed
I, Apuse divisors
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maum zing seMm etlitleery
A:-'3 IDS GROUP Page 2
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
The following lists illustrate our in-house civil engineering and capabilities:
Civil Engineering
• Preparation of Construction Documents
• Pavement Rehabilitation Plans
• Traffic Control Plans
• Signing and Striping Plans
• Street Improvement Plans
• Strut/Intersection Widening
• Rough and Precise Grading Plans
• Storm Drain Improvement Plans
• Hydrology and Hydraulic Analysis and Reports
• Water Quality Management and Design
• Detention and Retention Basins Design
• Sewer Improvement Plans
• Domestic Water Improvement Plans
• Dry Utility Coordination
• Joint Utility Plans
• Slope Protection Plans
• Underground Fire Improvement Plans
• Street Lighting Plans
• Storm Water Pollution Prevention Plans
• Utility Tunneling Plans
• Construction Cost Estimates
• Permit Processing
Surveying and Mapping
• Topographic Maps and Aerial Mapping
• Encumbrance and Utility Maps
• Boundary and Lot Surveys
• ALTA Land Title Surveys
• Tentative Parcel and Tract Maps
• Condo Plans
• Lot Line Adjustments
• Parcel Mergers
• Record Data Maps
• Final Maps
• Record of Surveys
• Legal Descriptions and Plats for Easements
• Dedications and Vacations
• GPS and GIS Surveys
Construction Survey
• Construction Staking for Grading
• Paving and Hardscape
• Curb and Gutter/ Improvement Staking
• Site Layout
• Building Control
• Utilities
Our civil team offers a wide array of expertise and experience working
on street improvements including pavement rehabilitation and ADA
compliance projects. Our Civil Engineer's roadway, ADA, traffic, signing
and striping design capabilities balances costs first with our client's
objectives and permitting requirements. Our utility design experience
includes the design and rerouting of water lines, sewer systems, storm
drain systems, electrical power, and data lines.
Our team also provides preliminary engineering studies and master
planning through final design and construction support for public works,
drainage facilities, hydrology and hydraulics, water utilities, sewerand dry
utilities. Our survey department provides all design surveys, topographic
surveys, boundary, ALTA, right-of-way engineering and construction
surveys for public works and private sector projects.
IDS seamlessly integrates civil engineering services with in-house
design professionals who specialize in structures, mechanical, electrical,
plumbing, and architecture in order to provide a well-rounded balance of
design capabilities for our clients as a value-added service.
City of Anaheim
ARTIC Path of Travel to Angels Stadium
A.AL IDS GROUP Page 3
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Structural Engineering
Our structural engineering division is a recognized
leader in the design, assessment, review, and
seismic retrofit of buildings and site improvements.
The depth of our work includes the design of new
buildings utilizing steel, concrete, and masonry,
the assessment and retrofit of numerous buildings
of all sizes, the evaluation, and repair of distressed
structures, peer and plan review, constructability
review, and forensic engineering. Our team has
been honored by numerous local and national
awards for innovative and outstanding design,
including the Project of the YearAwards byASCE.
Before the closure of the El Toro Marine Base, IDS
conducted Structural Engineering assessment of
all existing buildings.
Architecture
IDS' architectural division provides design,
planning, programming, project management, and
renovation services to public and private clients
throughout California. Our architectural services
involve building assessments, alterations,
and modifications, accessibility studies, ADA
compliance studies and design, ZNE, LEED,
fire and life safety assessment and design,
code review, space planning, remodeling, repair
of damaged and deteriorated structures, and
expansions and additions to existing facilities.
Our architectural services involve building
assessments, alterations, and modifications,
accessibility studies, ADA compliance studies
and design, fire and life safety assessment and
design, code review, space planning, remodeling,
repair of damaged and deteriorated structures,
and expansions and additions to existing facilities.
Project experience of IDS staff encompasses
new construction, renovation, re -adaptation, and
tenant improvements to a variety of building types.
*, IDS GROUP
Landscape Architecture
IDS has a dedicated team that specializes in
building healthy places for communities through
the practices of landscape architecture and
ecological restoration. The team focuses on the
relationship between land and people where we
are only as healthy as our surroundings. Most of
the team's work lies in municipalities, counties
and other California agencies working closaiy
with clients and stakeholder groups to design and
build healthy communities and improve quality
of life. The projects designed draw from natural
and cultural histories of the land and improve the
natural ecological systems. Specialized expertise
includes historic preservation, adaptive re -use,
cultural landscapes, cultural and natural history
interpretation, ecological restoration, sustainable
design, drought tolerant planting, low water
irrigation systems, and context -integrated design.
Mechanical and Plumbing Engineering
Our award -winning mechanical engineering
division is comprised of professional engineers and
designers who are experts in the fields of heating,
ventilating, air conditioning, plumbing, piping, and
fire protection. We have provided design services
for HVAC, plumbing, and fire protection systems
for countless public projects and facilities. These
projects encompass new construction, retrofit,
modernization, and expansions of facilities. Our
work has received the highest recognition from
ASHRAE on numerous occasions.
Electrical Engineering
IDS' electrical engineering division brings extensive
experience in a wide variety of projects that
includes the preparation of engineering studies,
analyses, plan reviews, preparation of drawings
and specifications for new construction projects;
construction cost estimates; field investigations;
concept studies; reports, and post -construction
support for electrical engineering projects.
Page 4
2
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Cost Estimating
Our in-house cost estimator is experienced in
supporting both new construction and complex
renovation projects, and possess extensive
knowledge of a variety of tenant improvement
types. Utilizing the latest in cost control methods,
IDS ensures clients' projects are well planned
and expertly executed. In the delivery of its cost
'services, IDS provides reliable, accurate estimates
while meeting its client's most critical deadlines.
Sustainable Engineering
The firm's project approach begins with a
complete assessment of project requirements
to achieve a LEED certification or provide a
sustainable design without certification. To meet
the project requirements our team will investigate
all sustainability options including photovoltaic
solar system, commercial and residential fuel
cell systems, geothermal ground source heat
pump systems, low energy LED lighting products,
water conservation design solutions, day lighting
harvesting, low -flow plumbing fixtures and high
SEER air conditioning equipment.
Zero Net Energy (ZNE)
IDS' professional mechanical, electrical, and
plumbing engineers are experienced in Net Zero
Engineering. Our team seeks ways to improve
the efficiency of HVAC and electrical systems in
buildings and apply smart net -zero energy design
and strategies.
ADA Access Compliance
Our expert ADA (Americans with Disabilities Act)
team offers detailed ADA facility surveys and
preparation of Transitional Plans, plan reviews,
training, and product consulting on a regular basis
to healthcare facilities, large corporations, and
federal, state and local government clients.
*, IDS GROUP
Bidding and Construction Administration
Support
IDS has significant experience with providing
practical, cost effective, fastlefficient solutions and
high -quality construction documents and drawings
and significant experience in construction support
and on -site construction administration services
for public projects.
Building Information Modeling (BIM)
Building on decades of hands-on experience
in Building Information Modeling (BIM), IDS is
committed to creating value for our clients through
innovative and fully integrated design solutions.
IDS' BIM platform helps our multi -discipline design
and construction teams improve project efficiency
by optimizing performance and response -
time of visualizations and simulations to create
unprecedented data rich models. Our clients
are experiencing the benefits of BIM that extend
long past the completion of a project - including
improved constructability, better -performing
buildings and more efficient project delivery. They
have also included Construction cost savings,
Schedule compression and Energy reductions.
Page 5
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Sub -Consultant Teaming Partners
AESCO (Geotechnical and Environmental Engineering)
AESCO is headquartered in Huntington Beach, California and currently have eighteen employees. The
firm is SBE, DBE, WBE, and CBE certified. AESCO's laboratory is certified by DSA, Caltrans and
City of Los Angeles. AESCO has been involved in a number of projects involving geotechnical and
environmental engineering and QA/QC construction materials testing and inspection for the City of
Santa and other Southern California public agencies.
AESCO's scope of work for geotechnical engineering includes foundation and pavement design,
settlement problems, compaction monitoring and testing, shallow and deepened foundations, pressure
injected footings, earth retaining structures, landslide analysis and control, expansive/collapsing soils,
underpinning and special foundations, construction dewatering and drainage, pipelines and utilities,
liquefaction analyses, and fault evaluation; laboratory testing is performed using ASTM, AASHTO,
and other applicable specifications and guidelines; environmental engineering including Phase
II investigations for hydrocarbons and heavy metals, methane testing, soil vapor monitoring; and
construction materials testing and inspections including mortar, masonry, concrete, reinforcing steel,
soils, welding, fireproofing, rebar, aggregate, asphalt, and structural steel.
Relevant Project Experience with the City of Santa Ana
• Civic Center Drive Repavement
Coast Surveying (Surveying, Mapping)
Founded in 1981, CoastSurveying, Inc. (Coast) specializes in surveying, mapping, aerial photogrammetry,
and right-of-way mapping. Approximately 95% of the firm's work is for public agencies throughout
Southern California. Coast is certified DBE, SBE, and MBE and has a staff of 20 with four highly qualified
and licensed professional land surveyors. Coast has built a solid reputation by consistently performing
quality services, responding immediately to client requests, and delivering timely and budget -sensitive
projects. The firm has supported numerous clients on project sites, and depending on the requirement's
urgency, survey crews' mobilization has occurred within 24 hours ofthe 'notice to proceed.'
At Coast, their mission is to perform all work at a level that exceeds the standard level of care for
the surveying profession. This objective encompasses making quality control checks at every stage of
every project, from initial scope review and cost estimating, through field surveying and the generation
of deliverables, to final invoicing.
Coast employs proven project control methods for both field surveys and office tasks. They believe
that every Coast team member has a role in ensuring the information we deliver to our clients is the
requested information and delivered on schedule and within budget.
Coast has found that no single surveying task is the same as another. They are flexible to adapt methods
and quality controls to fit each challenge. This approach is critical to successfully meet clients' needs.
Relevant Project Experience with IDS
• Los Angeles World Airports - Roadways, Utilities, and Enabling (RUE) Projects
*- IDS GROUP Page 6
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Education
BS, Civil Engineering,
California State University,
Long Beach
Professional Credential
Civil Engineer, CA #60955
Education
BS, Civil Environmental Engineering,
University of Southern California
Professional Credentials
Civil Engineer, CA#68486
Storm Water Pollution Prevention
Plan (SWPPP)
Qualified SWPPP Developer (QSD)
Qualified SWPPP Practitioner (QSD)
CA, #23488
A__W, IDS GROUP
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Adrian Anderson, PE
Associate Principal / Civil Project Manager
Adrian has over 25-years of experiencewith various street improvement
projects ranging from new roadway alignment studies, to widening and
rehabilitation, ADA access, and active transportation. He leads the civil
engineering group at IDS overseeing PS&E tasks, project reports, and
other civil documents. .
Relevant Project Experience
• Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Paving & Street Design
• Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Security & Gate Improvements
• Riverside County Sheriff Dept., Coroner Facility Parking Lot
Improvements, Drainage, and Water Quality
• City of Orange Water Division Warehouse Replacement &
Relocation
• Pierce College Storm Water Implementation
• Cal Poly Pomona Arabian Horse Center Restoration Storm
Drain System and Treatment
Nathan Kerstiens, PE, QSD/QSP
Civil Engineer
Mr. Kerstiens provides advance knowledge of civil engineering design
and technical guidance to the civil and CAD production teams. He
brings quality to each project undertaken at IDS from design through
construction.
Relevant Project Experience
• Los Angeles World Airports (LAWA), Roadways, Utilities &
Enabling Projects, Security & Gate Improvements
• Topanga Elementary Charter School Access Design, Paving and
Drainage Improvements
• City of Chino, Riverside Drive ADA Access Ramp
• City of Chino, Pipeline Ave ADA Access Ramp
• County of Orange Yale Navigation Center
• Martin Luther King Jr. Medical Center Storm Water Quality
Treatment Plans
a
Education
BS, Civil Engineering,
California State University,
Long Beach
Professional Credential
Civil Engineer, CA #C94131
Education
Bachelor of Science,
Civil Engineering,
University of the Philippines
Professional Credential
Engineer -in -Training (EIT)
A 4 IDS GROUP
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Jason Wetterich, PE
Civil Engineer
Jason is highly skilled in civil design where his expertise is in grading,
hydrology and water quality management studies for both public
agency and private projects. He utilizes both Civil 3D and AutoCAD for
production work on a daily basis.
Relevant Project Experience
• Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Paving & Street Design
• Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Security & Gate Improvements
• Riverside County Sheriff Dept., Coroner Facility Parking Lot
Improvements, Drainage, and Water Quality
• City of Orange Water Division Warehouse Replacement &
Relocation
• Mt. San Antonio College Sow Barn and Sheep Sorting Pens
Low Impact Development (LID) and Drainage Improvements
Abbegail Roman-Esperanza, EIT
Sr. Civil Designer and Storm Water Compliance
Ms. Roman-Esperanza leads IDS' civil team in the design of storm
drains and water quality and quality control of project that entail storm
water design and studies. She is a thoughtful team player who takes a
proactive and engaged approach to working with her colleagues and
public agency stakeholders.
Relevant Project Experience
• Riverside County Sheriff Dept., Coroner Facility Parking Lot
Improvements, Drainage, and Water Quality
• Pierce College Storm Water Implementation
• Mt. San Antonio College Sow Barn and Sheep Sorting Pens
Low Impact Development (LID) and Drainage Improvements
• Cal Poly Pomona Arabian Horse Center Restoration Storm
Drain System and Treatment
Page 9
O
Education
Master of Architecture,
Southern California
Institute of Architecture
Professional Credential
Architect, CA#C15573
Education
Master of Science,
Civil Engineering,
University of Southern California
Bachelor of Science,
Civil Engineering,
University of Southern California
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
John Silber, RA
Lead Architect
Mr. Silber has been an active member of the architecture and urban
design of Southern California for more than 30 years. As an award -
winning architect John's experience covers a broad range of urban
projects, including a number in areas of special interest, such as the
link public education creates betwee , culture and economic vitality.
Relevant Project Experience
• Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Security & Gate Improvements
• City of Orange Water Division Warehouse Replacement &
Relocation
• City of Irvine Bill Barber Park Shade Structure
• City of Norwalk Transportation & Public Facility Improvement
• City of Commerce Veterans Memorial Park Recreation Center
Faisal Dakhil, BSCE, MSCE
Cost Estimator
Mr. Dakhil has over 30 years of pre -construction, construction
management, and estimating experience in a wide spectrum of projects
ranging in values from $1 million to more than $250 million. As Senior
PM and Chief Estimator, Faisal has accumulated a long track record
of successful jobs coming in under budget and on -time, resulting in
substantial savings for the clients.
Relevant Project Experience
• Mt. San Antonio College Sow Barn and Sheep Sorting Pens Low
Impact Development (LID) and Drainage Improvements
• County of Orange Yale Navigation Center
• City of Glendora Finkbiner Park, Glendora, CA
• City of Commerce Veterans Memorial Park Recreation Center
• City of Irvine, Bill Barber Park Shade Structures, Irvine, CA
"',,, IDS GROUP Page 10
Education
Doctorate, Structural Engineering,
Cornell University
MS, Structural Engineering,
Cornell University
BS, Civil Engineering,
Cairo University
Professional Credentials
Civil Engineer, CA#C-43988
Structural Engineer, CA#S-3680
LEED Accredited Professional
Education
MS, Structural Engineering,
California Polytechnic
University, Pomona
Professional Credentials
Structural Engineer, CA
#S5186
Civil Engineer, CA#C42855
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Said Hilmy, PhD, PE, SE, LEED AP
Principal / Contract Administrator
Dr. Hilmy has over 29 years of experience in structural engineering
design and analysis and project management. Mr. Hilmy specialties are
related to providing organizational leadership with a focus on quality
control in the delivery of construction documents as well as excellent
customer service.
Relevant Project Experience
• Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Paving & Street Design
• Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Security & Gate Improvements
• Riverside County Sheriff Dept., Coroner Facility Parking Lot
Improvements, Drainage, and Water Quality
• City of Orange Water Division Warehouse Replacement &
Relocation
• Pierce College Storm Water Implementation
• Cal Poly Pomona Arabian Horse Center Restoration Storm Drain
System and Treatment
Jaime Rosenbach, PE, SE
Lead Structural Engineer
With over 32 years' experience in the field of structural design, Mr.
Rosenbach has been involved in the design of newstructures, evaluation
and retrofit of existing structures, remodels and modernization of existing
buildings, and has conducted and reported numerous forensic seismic
investigations. Jaime has extensive field experience having provided
construction administration services as well as code compliance review
services and plan check services for numerous projects.
Relevant Project Experience
• Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Paving & Street Design
• Topanga Elementary Charter School Access Design, Paving and
Drainage Improvements
• Santa Ana River Crossing Bridge Structural Assessment
Riverside County, CA
• City of Orange Water Division Warehouse Replacement &
Relocation
A *,IDS GROUP Page 11
Education
Master of Science, Civil
Engineering, University of
California, Irvine
Professional Credential
Professional Structural Engineer,
CA #S5020
Professional Civil Engineer,
CA #C46592
Education
MS, Civil Engineering, Rensselaer
Polytechnic Institute
Professional Credentials
Professional Structural Engineer,
CA #S6747
Professional Civil Engineer,
CA #C84504
A `-'" I®S GROUP
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Victor Mercado, PE, SE
Structural Engineer
Mr. Mercado is a 20+ year veteran at IDS Group with hands-on
experience in structural design of steel structures, concrete frame or
shear wall structures, masonry structures and timber structures for
community -oriented projects.
Relevant Project Experience'
• City of Orange Water Division Warehouse Replacement &
Relocation
• Mt. San Antonio College Sow Barn and Sheep Sorting Pens
Low Impact Development (LID) and Drainage Improvements
• County of Orange Yale Navigation Center
• County of Orange Public Works Tier 1 & Tier 3 Assessment of
Buildings 10, 11A, 11B, 12A, 12B & 14
• City of Commerce Veterans Memorial Park Recreation Center
Matthew Michnewich, MS, SE
Structural Engineer
Mr. Michnewich is a licensed Structural Engineer in California with eight
years of experience in design and analysis of buildings. His areas of
expertise include seismic evaluation and retrofit of existing buildings,
and new construction of concrete and steel buildings. Mates passion
for seismic engineering and extensive knowledge of both structural
behavior and building codes have quickly made him a leader on
important and complex projects.
Relevant Project Experience
• Topanga Elementary Charter School Access Design, Paving and
Drainage Improvements
• City of Orange Water Division Warehouse Replacement &
Relocation
• Cal Poly Pomona Arabian Horse Center Restoration Storm Drain
System and Treatment
• Los Angeles County Probation Department - Los Padrinos
Parking Garage No. 18 Building Evaluation
Page 12
Education
Bachelor of Science,
Mechanical Engineering,
California State Polytechnic University,
Pomona
Professional Credential
Professional Mechanical Engineer,
CA #M30841
Education
Bachelor of Science,
Electrical Engineering, in
Holy Angel University in the
Philippines
Professional Credential
Professional Electrical Engineer,
CA #C16367
A IL IDS GROUP
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Darren Smith, PE, BEAP
Lead MEP Manager
Darren Smith is a registered mechanical engineer with more than 23
years of experience in both design bid build and design build projects.
Darren is a very experienced design engineer and project manager
with extensive experience in designing and managing numerous
construction projects requiring strong cross communication at various
levels of project ownership.
Relevant Project Experience
Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Paving & Street Design
• County of Orange Yale Navigation Center
• Mt. San Antonio College Sow Barn and Sheep Sorting Pens
Low Impact Development (LID) and Drainage Improvements
• Department of General Services Junipero Serra State Office
Building
Manny Ocampo, PE
Lead Electrical Engineer
Mr. Ocampo has 33 years of electrical engineering experience and
presently holds seven (7) professional electrical active professional
registrations in the United States. Manny has provided electrical
engineering consulting services to public and private agencies for
municipalities, building assessments, warehouses, tilt -ups buildings,
office buildings, high rise and mid -rise buildings, mixed use buildings,
hospitals, clinics, shopping centers, restaurant chains industrial
buildings and power generating plants. His expertise includes electrical
design, and power plants construction, inspections, QA/QC and audits.
Relevant Project Experience
• Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Security & Gate Improvements
• Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Shell Station Electrical Improvements
• Riverside County Sheriff Dept., Coroner Facility Parking Lot
Improvements, Drainage, and Water Quality
• City of Orange Water Division Warehouse Replacement &
Relocation
Page 13
0
Education
Masters Landscape
Architecture, University of
Arizona
Professional Credential
Professional Landscape
Architect, CA: #4183
Education
AA, Architectural Engineering
Technology, Central New Mexico
College
Professional Credential
NABCEP Certification for
Photovoltaic System Design &
Installation
A * IDS GROUP
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
joy Lyndes, PLA, FASLA
Landscape Architect
Ms. Lyndes brings a broad range of municipal, local and state agency
expertise specializing in transportation and facilities planning, design
and construction oversight of complete streets, facilities programming
and smart growth. Her practice focuses on health and wellbeing as
one of the key pircrities of our community regeneration framework,
fostering long-term health outcomes in our neighborhoods and public
spaces. Her experience includes landscape programming, planning,
design, construction documents, and construction administration for
local, State and Federally funded projects.
Relevant Project Experience
• County of Orange Yale Navigation Center
• Aerospace Corporation Pocket Park, El Segundo, CA
• Leo Carrillo Historic Ranch Park, Carlsbad, CA
• University of Arizona Bryant Banister Laboratory of Tree Ring
Research, Tucson, AZ
Electrical Project Manager
Bob Kramer has 39 years of experience of diverse electrical systems
including solar photovoltaic, solar thermal, architectural lighting, and
electrical, instrumentation, and power distribution engineering design
with automation layout in AutoCAD. His expertise is reflected in solar
photovoltaic, lighting and power distribution, electrical feasibility studies,
building automation systems, fire alarm systems, and medium voltage
(2.4kV-5kV-12kV) utility infrastructure distributed on upgrade projects.
Relevant Project Experience
• Los Angeles World Airports, Roadways, Utilities & Enabling
Projects, Shell Station Electrical Improvements
• City of Orange Water Division Warehouse Replacement &
Relocation
• City of Costa Mesa Electric Vehicle Charging Station
• City of Irvine Great Park Photovoltaic Infrastructure
Development
Page 14
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Relevant Experience
Los Angeles World Airports, Infrastructure Improvement Projects I Los Angeles, CA
Los Angeles World Airports - Roadways, Utilities, and Enabling Projects
IDS is working with the prime consultant on street improvements
that serve the area adjacent to the proposed Los Angeles
International Airport (LAX) Consolidated Rental Car (ConRAC)
and surrounding facilities. This project is an important component
of the Los Angeles World Airports (LAWA) Landside Access
Modernization Program (LAMP). The roadway improvements
design will reduce congestion and enabla passengers to
efficiently access LAX, provide direct connections from the local
highways to the ConRAC and surrounding facilities, and reduce
traffic impacts to local communities. The La Cienega Boulevard &
Century Boulevard intersection will be rehabilitated and restriped,
within existing curb limits, to improve traffic flow through the area.
Improvement include new traffic signal heads, poles, and mast
arms, the addition of audible pedestrian signals, loop detectors,
update of the regulatory signage to agree with the revised striping
configuration, and curb ramp and crosswalk redesign.
Los Angeles World Airports - Security and Gate Improvements
• Civil Engineering
• Street Rehabilitation /
Improvements
• Mechanical, Plumbing, and
Electrical Upgrades
• Architecture
• Re -striping reconfiguration
• Coordination with multiple
agency and community
stakeholders
Engineering design for security improvements to the perimeter gates and posts at eight (8) LAWA and
Airport Police operated locations and three (3) tenant operated locations.
• Gates/Posts upgraded to include one set of K-12 (M50) certified crash gates (17 total) and controls
designed for installation along the perimeter of the airside or the landside approach.
• Relocation of gate arms to be outside the rolling gates such that the gate arm will be the first gate that
vehicles approach to prevent casual contact with rolling gates.
• Utility mapping
• LED lighting
• Upgraded cameras for each of the posts and gates, excluding tenant gates.
• Intercoms for security posts upgrades
• Coordination with multiple stakeholders and community groups.
Los Angeles International Airport Infrastructure Upgrades
IDS working with the prime consultants for two critical infrastructure projects which service LAX: Airport
Police and tenant operated locations and the re-establishment of permanent power to a Shell Gas
Station for the 98th Street Duct Banks.
Key Staff: Adrian Anderson, Jason Wetterich, Nathan Kerstiens, Harry Nguyen, Victor Lopez, Jaime
Rosenbach, Darren Smith, Joyeuse Dufitumukiza, Manny Ocampo, John Silber, Shelley Sivak, and
Michael Reed
Project Dates: 2021 - On -going
Contract Amounts: $330,000 (street improvements) 1 $389,458 (security & gates) 1 $13,001 (Shell
Gas Station)
Client References: Christian Seed (Commercial Manager for ARUP on behalf of LAWA
for the Street Improvements and Infrastructure Upgrades) Phone: (310) 578-4400; Anthony
Kirby (Principal for ARUP on behalf of LAWA for the Security and Gate Improvements Project)
Phone: (310) 343-2616 1 Email: Anthonv.Kirbv0afuo.c0m
AA IDS GROUP Page 15
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Riverside County Sheriff's Department
Parking Lot Improvements for Coroner Bureau West Facility, Perris, California
On -call task order contract with the Riverside County
Sheriff's Department to provide civil engineering design
services to redesign and grade the existing parking lot at
the coroner facility in Perris, California. The 60,000 sf area
is not paved and access to the parking lot is challenging
especially flooding after a rain event. The IDS team is
working with the agency to make needed improvements
including paving, proper grading, drainage, and striping for
the parking lot.
Key Staff: Adrian Anderson, Jason Wetterich, Harry Nguyen,
Abbegail Roman-Esperanza, Gill Iradukunda, Alan Lopez, Manny
Ocampo, and Robert Perez
Project Dates: June 2021 - on -going
Contract Amount: $99,654
Client Reference:
Riverside County Sheriff's Department
Ramon Tadrous, Director
Project Management Office
Phone: (951) 955-5951
Email: rtadrous@riversidesheriff.org
• Civil Engineering
• Land Surveying
• Geotechnical Study
• Civil Improvement Plan
• Water Quality Management
Plan
• Storm Water Management
Plan (SWPPP)
• Electrical Improvements
• Construction Phase Services
& IDS GROUP Page 16
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
City of Orange Water Division I Warehouse Relocation
Orange, California
_,
The IDS team is currently providing engineering
design services for the replacement and relocation
of the City of Orange Water Division warehouse.
The existing warehouse location is now home
to the City's new Fire Department Headquarters
located at 105 South Water Street. The warehouse
will be relocated to 1130 E. Almond Avenue.
Warehouse Key Elements:
• 5,000 sf building built on the southeast portion
of the Water Division's existing yard on
E. Almond Avenue
• The covered structure over the outdoor
materials for asphalt, backfill, gravel, and
spoils will be in compliance with the National
Pollutant Discharge Elimination System
(NPDES)
• Essential Service
Facility
• Civil Engineering
• Land Surveying
• Grading Plan
• Vehicular
Circulation Plan
• Water Quality
Management
Report
• Specifications
• Structural
and Electrical
Engineering,
Architectural
Design Services
• Cost Estimates
Construction
Documents
Key Staff: Adrian Anderson, Jason Wetterich,
Joyeuse Dufitumukiza, Matthew Michnewich, Victor
Mercado, Bob Kramer, MannyOcampo, JohnSilber,
and Song Brandner
Project Dates: 2020 - on -going
Contract Amount: $260,258
Client Reference:
City of Orange
Jeannette Guereca, PE
City of Orange
Phone: (714) 744-5525
Email: jguereca@cityoforange.org
• The covered structure will be designed to
address water pollution by regulation at the
point source and minimizing erosion runoff
into the storm drain system.
A k IDS GROUP Page 17
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Los Angeles Community College District I Pierce College Stormwater Implementation
Woodland Hills, California
On -call task order contract with the Los Angeles Community
College District to provide civil engineering design services
for a stormwater bio-filtration capture and use program. The
project is located in the northeast and south portion of the Los
Angeles Pierce College (LAPC) campus. The program consists
of three projects, which includes: 1) the Northeast North — Storm
Water Implementation, 2) the Northeast South — Storm Water
Implementation, and 3) Stadium Parking Lot 5 Bio-filtration.
Key Staff: Adrian Anderson, Abbegail Roman-Esperanza,
and Shelley Sivak
Project Dates: August 2022 - on -going
Contract Amount: $1,460,435
Client Reference:
Los Angeles Community College District
Alex Hoss, AIA
Regional Program Manager
Phone: (858) 774-1779
Email: alex.hoss@build-Iaccd.org
• Civil Engineering
• Land Surveying
• Utility Infrastructure Analysis
• Civil Improvement Plan
• Storm Drain Improvement
Plan
• Specifications
• City of Los Angeles
Encroachment Permit
• Agency Plan Approval
• Construction Phase Services
A- IDS GROUP Page 18
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Riverside Drive Street Rehabilitation and ADA Ramps
IDS provided civil engineering and land surveying
services to assist the city in their efforts to rehabilitate
approximately one mile of Riverside Drive between Fair
Oaks Avenue and Central Avenue.
The civil engineering team was responsible for preparing
street improvement plans to construct over sixty (60)
directional ADA ramps at eight (8) intersections and
rehabilitation of approximately four thousand linear feet
of Riverside Drive using a combination of grind & overlay
and removal and replacement. The 40-page plan set
included enlarged intersection paving detail sheets,
enlarged individual ramp detail sheets, plan and profile
sheets, typical cross section sheets, and signing and
striping sheet.
Pipeline Avenue and Ramona Street Rehabilitation and ADA Ramps
IDS provided civil engineering and land surveying services
to assist the city in their efforts to rehabilitate portions of
Pipeline Ave and Ramona Ave and construct new access
ramps in the City of Chino.
The scope of work included collection of field data and
topographic and boundary survey mapping. IDS survey
crew was responsible for the collection of field data using
9
conventional survey methods and our office survey team
was able to prepare a topographic base map survey . r.7�
which allowed for the design and preparation of street
improvement plans. Additional responsibilities included
perpetuating existing centerline monuments, setting
accessory monuments, and filing records with the County
Surveyor's office.
IDS' civil engineering team was responsible for preparing street improvement plans to
construct over thirty (30) directional ADA ramps at seven (7) intersections and rehabilitate
portions of the existing street where necessary. The plan set included enlarged individual
ramp detail sheets, typical cross section sheets, and signing and striping sheets.
Key Staff: Nathan Kerstiens
Project Dates: 2017 - 2020 1 Contract Amount: $153,749
Client Reference: City of Chino I Ms. Karen Campbell, Project Manager
Phone: (909) 334-3250 1 Email: kampbell@cityofchino.org
A, IDS GROUP Page 19
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
d. Understanding of Need
Project Management Work Plan
IDS' current and projected backlog of projects will enable us to provide an efficient turnaround. We are
sufficiently staffed with licensed engineers and designers and architects, and our team has the required
specialized and in-depth resources necessary to ensure that project assignments will be performed
according to schedule.
Methodology
IDS is committed to an architecture that is practical, innovative, sophisticated, and relevant to our place
and time. We follow three general rules in our approach for a successful completion of a project:
• Understanding of the City's Goals related to the specific project (task order)
• Provide proactive communications during the evaluation or design process
• Verify and measure the achieved goals
Providing a collaborative �)
partnership with the City lI
Management Plan: IDS will work within the City standards and guidelines to ensure project success
from design through completion. Our Management Plan is based upon a hierarchical team approach
and is led by the corresponding Project Manager. In this management plan, the Project Manager will
assemble a project team for each project assignment, matching the special capabilities of our staff and
/ or consultants with the requirements of the project. The Project Manager is committed to meeting
staffing and schedule requirements necessary for successful project completion.
Project communication begins with establishing project responsibilities, organizational structure, and
clear lines of reporting within the consulting team. Based on our experience in similar projects, we have
developed a clear and efficient management procedure for our services.
The Project Manager will:
Provide a licensed Project Engineer with extensive related work experience and training to meet
the project needs.
Ensure that the team is supported with the commitment of necessary resources of the firm(s) to
respond to the project needs for a successful project completion, ensurethat qualified professionals
with related work experience will be assigned for design review and design services respectively.
A_'%- IDS GROUP Page 20
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
• Develop the project schedule and monitor the progress of the project through standing team
meeting and monitor the review budget at various stages. Provide progress reports and facilitate
the review of the work.
• Monitor the technical performance of the project team, ensure quality and consistency (QC), and
ensure detection and resolution of project performance issues before they become problems.
• Ensure that the City is clearly informed of the progress and status of the project.
• Enhance working relationships of team members and the City.
QUALITY ASSURANCE / QUALITY CONTROL
Determine Project Requirements • Use of Department Standards
Implement Procedures for Project Development • Use of Recognized References and Programs
Coordinate with Project Subcontractors Awareness of Project Pan and Timeline
coordinate Document Review&Approval • Open Commun"Iratlon Among Team Members
Maintain Communication to Resolve Issues • Appropriate Storage of Project Documents
Provide ulda /. p119111 he QC Issues • Timely Documemll ' _ .. au
Maintemince of Prof
211111
• r
• Completing Assignments In a Quality Manner Acwrdingto
ProjectPlan
• Communicate with Project Team and Manager • Enrordng Compliance with Plans &Specificalans.
• Verify Mat Work is Technically Correct • Implementation of Testing& Inspection Pmgfam.
• Verify Work Conforms to Project Plan &QA Plan • Implementation of Safely Procedure.
• Leading Productive Ometmction Meetings.
• IDprWgh R¢w¢w of Mejpr SubminaB and Resporea to flFl.
•• PedodicSite Visits OuringCorKVuNon.
• Review Projeclin light of Roject Constraints ConsM,itabllity. ---—_,—�^— —�
TeMnicalCmrectness pear Resentatian This Itnesof-responsibly chart is actually adapted
• verify work Conforms to Project Plain &QA Plan jfrom IDS Group Internal QA/QC Program manual.
Our program requires the review of all architectural/engineering work by a QC Manager, who is qualified
in these types of reviews. The main objective of this program is to satisfy the City's expectations for
quality work from our design team and to limit the exposure of the City to problems that may arise during
construction. The QC Manager and will be in continuous contact with our project manager throughout
the progress of the assessment and design.
Our practice stresses response to project requirements, adherence to applicable codes and regulations,
developing work products consistent with standards prevailing in the profession, and producing reports
conforming to our established in-house standards.
Throughout the course of the project, our Project Manager will be in continuous contact with our team
members to ensure efficient use of the capabilities of the entire team. The QC Manager will interact
frequently with the City's core group to ensure that we understand the requirements and preferences
and to assure adherence to the project schedules and deliverables in a timely manner.
A IDS GROUP Page 21
City of Santa Ana I On -Call Engineering Services
i _ RFP NO.: 23-030
PROJECT CONTROLS
IDS provides skills and decision -making capabilities honed from many years of experience serving
our clients. The overarching goal will be to ensure that project work is performed in strict accordance
with contract documents, the project's schedule and budget, and governmental requirements. These
services will primarily fall within the following four functional categories:
• Cost Management: Provide accounting guidelines and budgets, establish cost control mechanisms,
provide forecasts, validate project estimates, develop estimates, and negotiate change orders,
anai.Vao cash flow, generate change order contingency reports, and develop estimates for
alternative strategies for cost reduction scenarios.
• Time Management: Ensure timely decision -making and actions regarding RFIs, submittals,
schedule development, schedule review, monitoring of schedule resources and analysis of time
extension requests.
• Quality Management: Provide quality assurance and control functions necessary for constructability
review and inspection. Enforce codes, regulations, design criteria, and safety requirements; and
• Project/Contract Administration: Ensure that all the administrative tasks that must take place during
project execution are accounted for.
PROJECT BUDGET & COST CONTROL
IDS believes that a comprehensive project budget should addresses all phases of the project and
that a Cost Account Structure will be established so that costs are distinguishable at all levels of
management. This budget will track costs performed from design through construction and actual costs
invoiced through progress payments. The budget will be further refined as design activities continuous
throughout the project and cost data becomes available. This process provides the City the ability to
verify adherence to the project budget and scope of work.
PROJECT REPORTING PROCEDURES
IDS will provide reports that compare budget to actual costs,
analyze cash flow and identify trends, present budget and schedule
forecasts to the identified milestones. The reporting systems will
include summaries and graphics. Reports will be designed to
provide information at the different levels of detail required by the
City's staff, or other project participants and decision -makers.
Our proficiency with the industry's scheduling tools, such as
PlanSwift® and Microsoft Project, enable us to control any project's
time functions. Moreover, IDS has successfully used cost control
systems on numerous projects. We have identified, captured,
reported, and controlled costs using PlanSwift® and other client -
required systems. The project controls systems can be set up on
a facility -commodity basis such that roll -up reports can be created
giving visibility to individual facility or individual commodity status.
A IDS GROUP Page 22
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
VALUE ENGINEERING, LIFE CYCLE COST ANALYSIS, AND BID ALTERNATE DESIGNATION
IDS performs in-house cost estimates to identify
opportunities for alternate bids that will provide
flexibility for our clients as they balance between
the project scope for construction and the cost
of construction.
The first path to value engineering savings is
constructability. Our construction cost estimator
provides an internal constructability review.
which will allow the design team to eliminate
scope that will later prove to be impractical to
build and therefore costly.
The second path to value engineering is the
search for alternates that provide nearly equal
performance at less initial cost. When considering
these initial cost savings, IDS provides a life
cycle cost analysis of the alternatives so that our
clients can make informed choices.
Value Engineering Project Example: The City of Rancho Santa
Margarita City Hall and Bell Tower Regional Community Center
required repairs due to water intrusion. IDS was retained as the
architect of record (AOR) for the project. The initial cost estimates
indicated that the project would come in significantly over budget.
IDS value engineered portions of the work with alternative designs
and determined constructability savings for the city. Prior to bidding,
IDS identified add alternates in the bid documents. The project was
on a $1,800k construction cost trajectory, however, due to the IDS
team's value engineering efforts, the City awarded a contractor who
bid of $1,450k.
APPROVALPROCEDURE
Effective construction management requires accurate and thorough communication and documentation
management. IDS will serve as the communications liaison between the City's staff and the project
contractor. We will provide field support to assist in an expedited review of construction -related issues
such as Requests for Information (RFI), Submittals, Quality Control deficiencies and Change Orders.
We will focus on adherence to formal procedures for logging, reviewing, processing, and expediting
approvals.
e. Willingness to Comply with Agreement Terms
IDS' Associate Principal / Civil Project Manager, Adrian Anderson and Principal, Said Hilmy have
reviewed the sample master agreement. IDS takes no exception to the master agreement.
�, IDS GROUP Page 23
City of Santa Ana I On -Call Engineering Services
tl' ' RFP NO.: 23-030
f. References
The following public agencies have done business with IDS in the last five years where the scope of
services are similar to the City of Santa Ana On -Call Engineering Services.
Riverside County Sheriff's Department
Parking Lot Improvements for Coroner Bureau West Facility, Perris, California
On -call task order contract with the Riverside County Sheriff's Department to provide civil engineering
design services to redesign and grade the existing parking lot at the coronerfacility in Perris, California.
if r.
Client Reference:
Riverside County Sheriff's Department
Ramon Tadrous, Director
Project Management Office
Phone: (951) 955-5951
Email: rtadrous@riversidesheriff.org
City of Lancaster I El Dorado Park
The IDS engineering team is working with the City of Lancaster on a phased planning and design for
the El Dorado Park Improvements project. El Dorado Park is a vital community resource to the city.
Improvements are being done to enhance the environment which is located in a densely populated
area surrounded by residential neighborhoods, an elementary school, and commercial businesses.
The project features a new community building, wellness stations, accessible walkways, skate park,
plaza seating with overhead shade structure, and splash pad.
Client Reference:
Mr. Adam Lewis, City Engineer
Phone: (661) 723-6009
Email: alewis@cityoflancasterca.gov
Los Angeles Community College District I Pierce College Stormwater Implementation
Woodland Hills, California
On -call task order contract with the Los Angeles Community College District to provide civil engineering
design services for a stormwater bio-filtration capture and use program.
Client Reference:
Los Angeles Community College District
Alex Hoss, AIA
Regional Program Manager
Phone: (858) 774-1779
Email: alex.hoss@build-Iaccd.org
.._, DS GROUP Page 24
City of Orange Water
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Scope of Services
IDS' approach to all task order assignments will be to act as the City's
Engineering Design consultant for all design and approval -related
activities. The discussion of scope of work and services below are
general and would need to be modified to suit each specific project
assignment. The following paragraphs contain the basic steps to take
a project from conception to bidding. Note that not all projects will
involve all steps, projects that consist only of studies or due diligence
report will of course have different deliverables as outlined in the City
Guidelines of projects delivery.
Schematic Design
• Field Review/Code Compliance: Research project scope thorough field review and interviews with
key stakeholders. The findings of the field review and interviews will be compared to the relevant
materials furnished by the city and to applicable codes including current ADA codes.
• Schematic Design: Develop schematic designs and associated cost estimates for the project.
The schematic designs will form the basis of initial presentation and review. The schematic
designs will also be utilized to develop environmental technical studies and subsequent
environmental documents.
• Incorporate Plans with City's Standards: The finished plans will be prepared consistent with the
City's business standards.
Design Development
• Experienced Team: Mobilize a team of experts suited to the project scope, immediately following
the approval of the conceptual design and authorization of a design contract. The team will be led
by the project manager with oversight from the supervising principal.
• Kick-off Meeting: Assemble the project team with the City's representatives for a project kick-
off meeting during which the conceptual design will be reviewed, and a timeline for the design
development phase and construction document phase will be established.
• Meeting with Stakeholders: Meet with all project stakeholders and review agencies to update all
project scope aspects and to establish a sequence for the project review and approval, such that
all reviews proceed in a logical fashion to minimize conflicting review comments and schedule
impacts.
• Progress Meetings: Maintain a regular schedule of progress meetings throughout the design
progress. A schedule of milestone progress submittals will also be established based upon the
scope and the most logical sequence to fast -track the design process.
A lL IDS GROUP Page 26
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
• Milestone Review: Hold milestone reviews. All milestones will conform to the approved schedule
and will conclude with a team meeting to solidify the direction of the design.
• Coordination: Coordinate with all internal review staff and document and track comments for
incorporation into the final design. Any deviations from the original scope documents or deviations
from design standards will be immediately reported and confirmed with the design team.
Throughout the design development phase, we will aggressively coordinate with all agencies
having jurisdiction.
., •
Documents delivered at 80% Progress Set: At the 80% of Design DevelapAent progress, we
meet with the City to review the 80% progress set of design development documents. We will
implement any changes required.
•
Critical Path Schedule: We will assist in the coordination of a Critical Path Schedule for construction.
•
Completion of Design Development: At 100% of Design Development, we will deliver the Design
Development progress set as hard copies, AutoCAD, and PDF file format.
Construction Documents
•
CD Development: Proceed with preparation of construction documents upon authorization from
the City after completion of design development.
•
Construction Documents: Delivered documents will be as set forth in the scope of work and will
include required building permit review/responses and permit ready documents.
•
Preconstruction Review: Execute a comprehensive pre -construction review of the project to
avoid any conflicting design issues, or specification misinterpretations or plan ambiguities. The
extensive construction experience of the IDS staff will be particularly beneficial in this respect.
•
Cost Estimate: Issue a final construction cost estimate and schedule along with the completed
construction documents including specifications.
Bidding Assistance
•
Bid Review: Assist in bid review and award, following bid advertisement and acceptance.
•
Pre -Bid Meeting: We will attend the pre -bid meeting.
•
RFI Response: Promptly respond to all Requests for Information during the bidding process and
assist in Issuing Amendments if needed.
•
Construction Observation I Administration
•
Submittals: Diligently document all responses and record observations from all field visits.
•
Contractor's Pay Request: Assist in the evaluation of contractor pay requests and extra work
authorizations if required.
•
Inspection: Complete timely site inspections and attend site meetings.
•
Close-out: Assist with project punch lists and project close-out.
4, IDS GROUP Page 27
c
Los Angeles World Airports
a`2
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Appendix
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7t06)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WpAICA
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the
signature portion thereof shall also constitute signature of this Nan -collusion Affidavit. BIDDERS
are cautioned that making a Use certification may subject the certifier to criminal prosecution.
Signed
State of G
County of
Su Bribed swam to (or affirmed) before me on this day of /&AA. 20ZZS by
_ and/14
proved to me on the basis of satisfactory evidence to he the person(s) who appeared
before me.
Notary Public Signature Notary Public Seal
City of Santa Ana RFP
Page A3-1
_' ID.S GROUP Page 30
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
l . No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officei; employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the malting of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall he subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub
recipients shall certify and disclose accordingly.
IDS Group, Inc.
Signed and Printed
Title Principal
Date March 14, 2023
Said Hilmy
City of Santa Ana RFP
Pace A3-2
_-10S GROUP Page 31
City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
Appendix
ATTACHMENT 3-3: NON-DISCRINW4ATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated' ltlong employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP
Page A3-3
IDS GROUP Page 32
0 City of Santa Ana I On -Call Engineering Services
RFP NO.: 23-030
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title: Principal
Finn: IDS Group, Inc.
Date: March 14, 2023
City of Santa Ana RFP
Page A3-4
A i IDS GROUP Page 33
AA IDS GROUP
1 Peters Canyon Road, Suite 130 1 Irvine, California 92606 1 T: (949) 387-8500 1 www.idsgi.com
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates if applicable
•-u
'P
�41
1
\•..'XN.^.\
IIIL, �f
6
City of Santa Ana
On -Call Engineering Services
RFP #23-030
March 14, 2023 Submitted by: IDS GROUP
1 Peters Canyon Road, Suite 130, Irvine, CA 92606
T: 949.387.8500 A F: 949.387.0800 A www.idsgi.com
IDS GROUP, INC.
2023 Rate Sheet
Principal $222
Associate Principal $208
Senior Project Manager I Associate
$197
Project Manager
$183
Senior Architect I Engineer
$171
Senior Cost Estimator
$158
Project Architect I Engineer
$158
Designer Architect I Engineer
$143
Engineering Designer - BIM
$126
Architectural Job Captain I Designer
$119
CAD Drafting Engineer I Architect
$107
Office Administration $66
Expenses such as, but not limited to plan check fees, permits inspections, testing services, title company
fees, special delivery charges, plotting/presentation boards, maps, aerial photographs, and reprographics /
illustrations that may be required for community or other stakeholder presentations, shall be billed to the
owner at Consultant's direct cost plus 5%.
Burrola, Melissa
From: City of Santa Ana <certificate-request@ctraxjdidata.com>
Sent: Thursday, June 8, 2023 9:57 AM
To: Lillian.hu@idsgi.com; Burrola, Melissa
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor IDS Group, Inc.
Name:
Project TBD (111)
Number:
Project CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
Name: IDS GROUP, INC. FOR ON -CALL ENGINEERING SERVICES
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant
TYPE OF INSURANCE
AUTOMOBILE LIABILITY
GENERAL LIABILITY
PROFESSIONAL LIABILITY
are:
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
POLICY EXPIRATION
NUMBER DATE
COI DATE
FILE NAME
i
COI -City of
BA7R248947
' 05/01/2024
j 05/01/2023
Santa Ana A-
2022-193-IDS
Group-23-24.pdf
COI -City of
680911717919
05/01/2024
05/01/2023
1 Santa Ana A-
2022-193-IDS
Group-23-24.pdf
i
COI -City of
107008332
11/12/2023
05/01/2023
Santa Ana A-
2022-193-IDS
Group-23-24.pdf
COI -City of
72WEGAX2CTE
05/01/2024
05/01/2023
Santa Ana A-
2022-193-IDS
Group-23-24.pdf
1