HomeMy WebLinkAboutHF&H CONSULTANTS, LLC.INSURANCE ON FILE
WORK MAY PROCEED
UNTIL INEXPIRES
CITY CLERK
DATE: FOURTH AMENDMENT TO AGREEMENT FOR
SOLID WASTE CONSULTING SERVICES
A-2023-092
THIS FOURTH AMENDMENT to the above -referenced agreement is entered into on May 16,
2023, by and between HF&H Consultants, LLC ("Consultant'), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ("City").
�WACG�1vi`�(� 1CgM�2 RECITALS
M
o A. The parties entered into Agreement No. A-2018-134, dated May 15, 2018, by which
aConsultant agreed to provide solid waste consulting services ("Agreement').
cv B. On September 17, 2019, the Parties entered into a First Amendment to the Agreement to
increase the scope of services, include additional compensation due to the increased services,
and extend the term of the Agreement until June 30, 2022, with an option to extend the
Agreement.
C. On June 15, 2021, the Parties entered into a Second Amendment to the Agreement to increase
the scope of services and add additional compensation due to the increased scope of services.
D. On June 21, 2022, the Parties entered into a Third Amendment to the Agreement to expand
the scope of services, and add additional compensation for those services.
E. The parties now wish to further amend the Agreement to expand the scope of work, increase
the amount to be expended, and extend the term.
The Parties therefore agree:
1. Section 1, Scope of Services, shall be amended to include the additional services described
and set forth in Exhibit A attached hereto, and incorporated herein by this reference.
2. Section 2.a, Compensation, shall be amended to increase the compensation by $195,000, plus
a contingency of $39,000, for a total amount not to exceed $234,000, as described and set forth
in Exhibit A, for the remainder of the term of this Agreement.
3. Section 3, Term, shall be amended to extend the tern for an additional one year period from
July 1, 2023 through June 30, 2024, with the option for the City to grant up to a one (1)-year
renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated
earlier in accordance with Section 15 of this Agreement.
4. Except as modified by this Fourth Amendment, all terns and conditions of the Agreement, as
amended, shall remain in full force and effect.
[Signatures on next page]
IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to the
Agreement on the date and year first written above.
ATTEST
JENNI R ALL
City Clerk
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
M.
M
JOSE MONTOYA
Assistant City Attorney
RECOMMENDED FOR APPROVAL
NABIL SABA, P.E.
Executive Director,
Public Works Agency
CITY OF SANTA ANA
KR Sl TINE RIDG17
City Manager
CONSULTANT
va4
By: Lprr� Fzzi
Title: ce P'Q5ic%A�
EXHIBIT A
HF&H Consultants, LLC
City of Santa Ana
Fee Estimate to Provide Ongoing Contract Monitoring Assistance & Compliance Audit
Task 9:On olry Cantra4 Monitoring Assistance
9A Attend Meetings
0 I12
60
180 5
3J,852
911 Manibr Contactor Cam Ilance
]2 BO
24
116 $
25,428
9C 8eulatory Com pliance and A iMtnre with 6lPe de Matters
16 - 40
8
64 $
15,224
90 A,"the Citywltb reulewing aW calculation of Annual R.I. Mi-1-1,
3 4 8
14 $
3,330
9D OLher tasks az dlr.ed by City Stag
8 4 3]
28
8
85 $
18p18
SubMbl
46 8 E]]
120
8
q59 $
99R56
Expenses
$
90
Task Fees & Expenses
$
100,pp0
Task IN Compliance Audit
10A Peelew of backgmunddommenls and zibmiHal of da. request
1 9 6
11
27 $
5,9]5
IDB Gornlplettcrn of initial data ana*is and Nnual review A submitted data
10 'fit 65
90
22] $
49,920
IDC Documentation 0f findings and submittal of drifreport
13 35 1 40
43
no $
29,be
10D SubmiHal of bnalre oR
8 1 101 30
8
5
41 $
9,507
Subtotal
31 ll6 121
152
5
425 $
94,858
Expenses
$
q2
Task lO Fees BExpenses
$
95,000
Total Hours
T] 124 398
272
13
884
Total Fees
$ 251333 $ 30,876 $ 83'sw $
s3,.. 5
1,885
Total Expenses
$
86
5ubtoKl Befarecontlngensy
$
195 ppp
Candngenry12096)
$
39,.
T.14ees8EYPenses „u
$
234r000
April 12, 202E Page 1 HF&H Consultants, LLC
Martinez, Stephanie
From: CTrax <certificate-request@ctraxjdidata.com>
Sent: Wednesday, September 28, 2022 3:25 PM
To: holly.alessi@newfront.com; Kindig, Christy; dmorris hfh-consultants; Martinez,
Stephanie
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE YYITH AGREENIENT TO THE CLERK OF THE COUNCIL
Contractor HF&H Consultants LLC
Name:
Project A-2022-116
Number:
Project HF&H Consultants, LLC
Name:
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverages) are
�I TYPE OF INSURANCE
POLICY NUMBER
EXPIRATION
CO[ DATE FILE NAME
DATE
COI - City of Santa
AUTOMOBILE LIABILITY
OBFD68147605
09/06/2023
09/20/2022 Ana -HF&H
Consultants,
LLCpdf
T
—
COI - City of Santa
GENERAL LIABILITY
OBFD68147605
09/06/2023
09/20/2022 Ana -HF&H
Consultants,
LLCpdf
COI - City of Santa
PROFESSIONAL LIABILITY
VPNLO10849
09/062023
09/28/2022 Ana -HF&H
Consultants,
LLCpdf
-—_—
COI - City of Santa
WORKERS COMPENSATION AND EMPLOYERS'
Ana - HF&H
LIABILITY
57WECZR5765
09/06/2023
0920/2022
Consultants,
LLC.pdf
Thank you,
1