The URL can be used to link to this page

Home My WebLink AboutECONOMICS, INC. (3)INSURANCE ON FILE WORK MAY PROCEED A-2023-091 UNTIL IN((TANr� EXPIRES CITY CLERK'' FOURTH AMENDMENT TO AGREEMENT FOR DATE: SOLID WASTE CONSULTING SERVICES THIS FOURTH AMENDMENT to the above -referenced agreement is entered into on May 16, 2023, by and between EcoNomics, Inc. ("Consultant'), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). �ViA( CVXKS� 1{)(sM)2 RECITALS A. The partiesentered into Agreement No. N-2019-080, dated April 1, 2018, by which Consultant agreed to develop cost projections for an organics diversion program compliant with state law ("Agreement'). N 0 co B. On June 16, 2020, the Parties entered into a First Amendment to the Agreement to increase the scope of services, include additional compensation due to the increased services, and extend the term of the Agreement until June 30, 2021. C. On June 15, 2021, the Parties entered into a Second Amendment to the Agreement to increase the scope of services, include additional compensation due to the increased services, and extend the term of the Agreement until June 30, 2022. D. On June 21, 2022, the Parties entered in a Third Amendment to expand the scope of work, increase the amount and extend the term of the Agreement. E. The Parties now wish to further amend the Agreement to expand the scope of work, increase the amount to be expended, and add a one (1)-year renewal option. The Parties therefore agree: Section 1, Scope of Services, shall be amended to include the additional services described and set forth in Exhibit A attached hereto, and incorporated herein by this reference. 2. Section 2.a, Compensation, shall be amended to increase the compensation by $574,345, plus a contingency of $60,000, for a total amount not to exceed $634,345, as described and set forth in Exhibit A, for the remainder of the term of this Agreement. 3. Section 3, Term, shall be amended to extend the term for an additional one year period from July 1, 2023 through June 30, 2024, with the option for the City to grant up to a one (1)-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 15 of this Agreement. 4. Except as modified by this Fourth Amendment, all terms and conditions of the Agreement, as amended, shall remain in full force and effect. [Signature page to follow] IN WITNESS WHEREOF, the parties hereto have executed this Fourth Amendment to the Agreement on the date and year first written above. ATTEST JENNIF L rty Clerk APPROVED AS TO FORM SONIA R. CARVALHO, City Attorney By:_'il JOSE MONTOYA Assistant City Attorney FOR APPROVAL NABIL SABA, P.E. Executive Director, Public Works Agency F) CITY OF SANTA ANA KR1S7rNERIDGE City Manager CONSULTANT 44 F-� By: `� -CR— 4 19LA140- Title: Se�pc,fp" .F v,« Tp sS j r i EXHIBIT A 4S Fc) City of Santa Ana EcoNomics Proposed Budget Outline Fiscal Year 2023-24 1. Baseline CalRecycle Consulting Proposal —Task Items • Task 1: CalRecycle Assistance o Task Items • Assist with Corrective Action Plan (CAP) oversight and reporting • Every 2-month meetings with JACE • Every 2-month reports ■ Assist with completion of 2022 and 2023 electronic annual reports to CalRecycle, including additional SB 1383 reporting elements ■ Assist with processing/verifying SB 1383 waivers referred by Republic • Assist in developing enforcement protocol for code enforcement • Prepare for and attend annual CalRecycle site visit/conference call • Assist with Form 303 submittal ■ Assist with developing implementation record -keeping as required by SB 1383 • CalRecycle troubleshooting, as need o Budget: $71,700 o SB 1383 Local Assistance Grant Eligibility: Full • Task 2: CALGreen o Task Items • Assist City with development of C&D deposit system ■ Assist in staff training for permit technician ■ Develop forms for use by permit tech • Compile reports and data for CalRecycle • Assist with enclosure standards development • Assist with projects on an 'as -needed' basis o Budget: $30,040 0 513 1383 Local Assistance Grant Eligibility: Partial • Task 3: Franchise Management o Task Items ■ Prepare for and attend meetings with City and hauler ■ Prepare for and attend meetings with Republic recycling coordinators to manage implementation effort ■ Review of reports and other contractual deliverables ■ Query Recyclist to assess implementation pacing and efficacy ■ Assist with outreach design and review 1 Al Assist with franchise interpretation, as needed o Budget: $75,665 o SB 1383 Local Assistance Grant Eligibility: Partial • Task 4: Edible Food Recovery Assistance o Task Items ■ Analysis of listing to identify Tier 2 generators • Develop checklist for site inspections • Conduct site inspections to verify compliance for approx. 150 Tier 2 generators ■ Provide technical assistance to non -compliant generators • Provide reports to City and file in City's internal SB 1383 implementation record ■ Coordinate with County to submit implementation planning documents o Budget: $47,540 o SB 1383 Local Assistance Grant Eligibility: Full • Task 5: General Support and Other Tasks as Assigned o Task Items • Other compliance and franchise management related tasks, as needed o Budget: $25,040 o SB 1383 Local Assistance Grant Eligibility: Partial • Total annual budget Tasks 1-5 o $249,985 Table 1. Task 1— 5 Budget Table Summary FY F Pneas'dent Sup and W and Seni., Program Project Projectt Program Coordinator Director Manager Coordinator /Ahalpt Program Implementation loter. Percent PROPOSED ANNUAL BUDGET Budget $205.00 Aubre, $175.00 $130.00 $130.00 $90.00 $65.00 CalRecycle Asdetance-CAP Reporting and Tracking. Taskl Annual Report, Form 303 ASAStance, Dewlap A 60 216 100 20O 20 600 $ 71,700.00 29% Enbr,wnmAPmtacal CalGreen -AWA with C&D Deposit 6yrte m Process TazM2 Development and Implementation q 36 60 80 38 20 236 $ 30,Og0.00 12% New Solid WasteFranchise Agreement Tmrldlion- Task3 Attend Meetings, Manage Recycling Coordinator q 55 164 120 30D 20 663 $ 15,665.00 30% Implementation Effort, Provide Cherdght Edible Food Recovery -Conduct Site lnspecUonsto Tier Teske 2 Edible Food Generators 2 20 30 ]fi 310 30 468 $ q],SgO.pp 19% TaAS General5uppmtand Other TPdri.AedPmd1 2 18 50 40 100 12 222 $ 25,M.W 10% TOTALPROLEUIROURS 1 16 1 189 1 520 1 416 948 102 2191 ANNUAL TOTAL NOTTO D(CEED(Cart per Person&Grand Total( $3,280 $33,075 $67,600 $54,090 $95,320 $6,630 $249198�.�i; 2 2. Additional 5B 1383 Program Implementation Assistance Options, As Directed By City • Provide 3 FTE Recycling Coordinators to assist with SB 1383 automatic enrollment program implementation for 8 months o Task Items • Provide 3 FTE recycling coordinators to assist with SB 1383 program implementation efforts for July 1, 2023 — February 29, 2024 to accelerate compliance with Corrective Action Plan (CAP) • Provide direct technical assistance to generators to implement state - mandated programs and training • Includes additional management oversight and intern -level clerical support • *Assumes City has activated automatic enrollment approach, otherwise CAP goals are not attainable under current implementation pacing and timeline o Budget: $324,360 o Tasks 1-5 + Option 3 Budget: $574,345 o SB 1383 Local Assistance Eligibility: Full • Additional Optional, As Directed On -site Residency • Provide director -level on -site staffing at Civic Center 2 days per week to assist with managing the SB 1383 automatic enrollment process Table 2: Optional Tasks, as Directed by the City 363383 program Implementatlon-3 FTE Negtlxq Cwrdlnatus ForlNy 370023-Feb 29, 2024 plus 4 60 120 320 2496 "o 3Cg0 $ 324,360.00 Optional Mamgem ant Oversight aN cnnnngemy _4amunml o Ito Staff o A6lR withaso asp $ 69,500.00 Im plem¢nation Oversight Total the M. 9g0.. 32p.Op 1 2•aaF,. 1 alw I 3,940.w $ 384,160.00 3 Orozco, Maria From: City of Santa Ana <certificate-request@ctrax.jdidata.com> Sent: Wednesday, June 21, 2023 8:43 AM To: Orozco, Maria Subject: Internal Notice of Compliance NOTICE OF COMPLIANCE CITY STAFF: PRINT THIS PAGE AND INCLUDE WITII AGREEMENT TO THE CLERK OF THE COUNCIL Contractor Eco/Nomics, Inc. dba Ecal/nomics, Inc. Name: Project A-2022-117 Number: Project Agreement for Solid Waste Services Name: The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the insurance requirements. No further action is required at this time. The compliant coverage(s) are: TYPE OF INSURANCE POLICY EXPIRATION COI DATE FILE NAME NUMBER DATE AUTOMOBILE LIABILITY BA040000074177 06/06/2024 05/24/2023 Santa ana coi.pdf GENERAL LIABILITY BKS2357048355 12/09/2023 11/28/2022 COI Santa Ana.pdf PROFESSIONAL LIABILITY POLLUTION City of Santa Ana EMP1900166104 10/01/2023 10/05/2022 LIABILITY COLpdf WORKERS COMPENSATION AND Santa Ana EMPLOYERS' LIABILITY I J978852022 10/01/2023 10/25/2022 Workers Comp Certificate.pdf Thank you, City of Santa Ana Risk Management Division in partnership with CTrax Plus Services Team 6/21/2023 11:42 AM