HomeMy WebLinkAboutORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER (20)INSURANCE ON FILE
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
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CITY CLERK
A-2023-084-16
DATE: FIRST AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK GRANT
SUBRECH'IENT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
6:MAL9)(A1J) ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER
(8r"Jra) (24 CFR Part 570)
THIS FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT
AGREEMENT ("First Amendment") is entered into this 1 st day of June 2023, by and between
the City of Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and laws of the State of California ("City") and Orange County Children's
Therapeutic Arts Center, a California nonprofit organization ("Subrecipient"). (24 CFR Part
570)
ZD
_71 RECITALS
A. On July 1, 2022, the City entered into Community Development Block Grant ("CDBG")
Subrecipient Agreement #A-2022-092-21 with Subrecipient to provide CDBG Funds from
the United States Department of Housing and Urban Development ("HUD") to be used in
the operation of a public service program for the Crime Prevention & Intervention Program
with Willard Middle School youth, and expand to all Willard Neighborhood families to
provide life -changing opportunities for youth and parents through after school arts,
tutoring, family counseling and parenting classes ("Agreement").
B. In accordance with the terms and conditions of the Agreement, the parties desire to amend
the Agreement to report the current Catalog of Federal Domestic Assistance ("CFDA")
Number and Federal Award Identification Number ("FAIN") for Subrecipient, and to
report the current federal award date and amount of the award as required for pass -through
entities. In addition, the parties desire to increase the award amount from $31,605.00 to
$53,783.00 (an increase of $22,178.00).
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to
the terms and conditions of the Agreement, except as herein modified, the parties agree as
follows:
1. Recital A shall be amended to update the City's current CFDA Number to 14.218 and FAIN
to B-23-MC-06-0508 in accordance with the requirements for pass -through entities outlined in
2 CFR 200.332.
2. Article II, Section A, shall be amended to report the current federal award date of July 1, 2023,
and update the amount of the award to be $4,808,057.00 in accordance with the requirements
for pass -through entities outlined in 2 CFR 200.332.
3. Except as modified by this First Amendment, all terns and conditions of the Agreement, shall
remain in full force and effect.
A-2023-084-16
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
ATTEST
enniFer a
i lerk
SONIA R. CARVALHO
City Attorney
By:,44d,u4 At.rcut &
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Michael L. Garcia
Executive Director
Community Development Agency
CITY OF SANTA ANA
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Kristine Ridge
City Manager
r r ,
Executive Director
Tax ID # 33-0930891
City of Santa Ana CDBG Scope of Work
Program Year 2023-2024 (July 1, 2023 - June 30, 2024)
Name of Organization Orange County Children's Therapeutic Arts Center
Name of Funded Program OCCTAC Crime Prevention and Intervention
Annual Accomplishment Goal
Unduplicated Participants anticipated to be served during the 12-month contract period.
85 TOTAL 85 Santa Ana Participants 100%1 851 Low Income Participants 100%
Schedule of Performance
Unduplicated
(estimated)
Quarter 1: JUL 1 - SEP 30
Quarter 2: OCT 1 - DEC 31
Quarter 3: JAN 1 - MAR 31
Quarter 4: APR 1 - JUN 30
Program and Funding Description
20
20
25
85
Estimated
Invoicing
$ 13,445.75
$ 13,445.75
$ 13,445.75
$ 13,445.75
$ 53,783.00
The Orange County Children's Therapeutic Arts Center (OCCTAC) proposes to
continue our holistic and comprehensive Crime prevention and Intervention
program to provide life -changing opportunities to Santa Ana youth and their
parents. The key components of our holistic model include: 1) Arts enrichment,
2) Therapeutic Arts, 3) Youth & Family Counseling, and 5) Parenting classes.
EXHIBIT A
FISCAL YEAR 2023-2024
PROGRAM BUDGET
Organization Name Orange County Children's Therapeutic Arts Center
Program Name OCCTAC Crime Prevention and Intervention
EXPENDITURES
Enter budget categories and projected expenditures for the proposed program:
Category
Expenditures
Funded By
Santa Ana
CDBG
Expenditures
Funded By
Other Sources
Program
Budget
Total
Organization
Budget
Administrative Staff Salaries/Payroll
Taxes/ Workers Compensation
$0
$ 125,738
$125,738
$ 170,367
Program Staff Salaries/Payroll
Taxes/Workers Compensation
$47,3931
$ 470,000
$517,393
$ 924,136
Contractual/Professional Services
$0
$ 22,500
$22,500
$ 22,955
Program Supplies
$1,500
$ 60,000
$61,500
$ 63,965
Rent and Utilities
$0
$0
$ 124,652
Other expenses
$0
$0
$ 32,794
0
$0
$0
0
$0
$0
0
$0
$0
0
$0
$0
TOTAL Direct Costs
$48,893
$678,238
$727,131
$1,338,869
Indirect Costs 10%
$4,889.33
$4,889
TOTAL BUDGET
$53,783
$678,238
$732,021
$1,338,869
* Indirect cost rate: 10% Non -Federal entity without federaly recognized negotiated indirect
cost rate, will charge a de minimis rate of 10% of modified total direct
costs.
I a 1.101919_1 LVA 10 :1491111.14111
LIST ALL OTHER PROGRAM RESOURCES FOR 2023-2024
Funding Source Total must equal Program Budget Total listed above.
FUNDING SOURCE
AMOUNT
Santa Ana CDBG
$
53,783
Public & Private Donations
$
100,883.00
Public & Private Foundations
$
32,791.00
Contracts
$
443,869.00
Corporate Donations
$
10,017.00
OCCTAC Inkind
$
87,572.00
Fundraising
$
3,106.00
TOTAL
$
732,021
EXHIBIT B
2023 - 2024 CDBG BUDGET LINE ITEMS
ADMINISTRATIVE STAFF
Position Title
Annual Salary
& Benefits
CDBG Funds
Requested
Description
PROGRAM STAFF
Position Title
Annual Salary
& Benefits
CDBG Funds
Requested
Description
MFT / Youth & Parent Counselor
$ 4,863
$ 4,863
MFT/Crisis Counselor
$ 4,863
$ 4,863
Parent Educator
$ 3,890
$ 3,890
Music Instructor/Therapist
$ 12,156
$ 12,156
Dance Instructor/ Therapist
$ 17,570
$ 17,570
Art Instructor/ Therapist
$ 4,052
$ 4,052
CONTRACTUAL/PROFESSIONAL SERVICES
Type of Service
Contract
I Amount
CDBG Funds
Requested
Description
OTHER LINE ITEMS
Line Item
Program
Amount
CDBG Funds
Requested
Description
Program Supplies
$ 1,500
$ 1,500
EXHIBIT B-1
Mega, Brenda
From: City of Santa Ana < certificate- request@ctraxjdidata.com>
Sent: Thursday, June 22, 2023 3:43 PM
To: Vega, Brenda
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PAGE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor Orange County Children's Therapeutic Arts Center
Name:
Project A-2022-092-21
Number:
Project Agreement Between The City Of Santa Ana And Orange County
Name: Childrens Therapeutic Arts Center For Use Of Community Development
Block Grant Funds
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
TYPE OF INSURANCE
POLICY
EXPIRATION
COI DATE
FILE NAME
NUMBER
DATE
City of Santa
AUTOMOBILE LIABILITY
202209201
12/21/2023
I1/21/2022
Ana 22 -23
ACORD.pdf
City of Santa
GENERAL LIABILITY
202209201
12/21/2023
11/21/2022
Ana 22 -23
ACORD.pdf
WORKERS COMPENSATION AND
OCTTAC WC
EMPLOYERS' LIABILITY
925517123
06/05/2024
05/18/2023
06052024.pdf
Thank you,
City of Santa Ana
Risk Management Division
in partnership with
CTrax Plus Services Team
1
6/22/2023 6:42 PM